HomeMy WebLinkAboutMINUTES - 08161988 - I.O.14 d
TO- _ BOARD OF SUPERVISORS —*'
1 1 I /
FROM: INTERNAL OPERATIONS COMMITTEE ,(��,s1
CWIU
DATE; AUGUST 15, 1988 @i CoUty
SUBJECT: MONITORING OF PRIVATE NON-PROFIT AGENCIES VVr�Iy
WHICH CONTRACT WITH THE COUNTY
SPECIFIC REQUEST(S) OR RECOMMENDATIONS) & BACKGROUND AND JUSTIFICATION .
RECOMMENDATIONS:
A. Request the County Administrator to convene an ad hoc group
including county staff whose departments have a structured contract
monitoring program, county staff whose departments have few
contracts to monitor and therefore do not have a highly structured
contract monitoring program, staff from the Auditor-Controller' s
Office and staff from several contract agencies to review the
following:
1. The 1987-88 Grand Jury Report on contract monitoring.
2 . The current level of contract monitoring in county departments .
3 . The potential need to either establish contract monitoring
programs in all departments which have contracts with private
non-profit agencies or transfer those contracts to other
departments which do have the resources to adequately monitor
such programs.
4. The need to review all departments ' contract monitoring
programs and make them standard county-wide.
5. The feasibility of requiring that all private, non-profit
contract agencies ' Boards of Directors are representative of
the county or portion of the county they serve, both
geographically and in terms of racial, ethnic and sexual mix
and that they have adequate fiscal expertise on the Board to be
able to properly manage the agency.
6 . The feasibility of requiring the Boards of Directors of all
private, non-profit contract agencies to undertake long-term
goal-setting as a part of their corporate strategy.
CONTINUED ON ATTACHMENT: _ YES SIGNATURE
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE r
APPROVE4
OT R
77Gv� RC .
SIGNATURE(S): W. McPeak _ Tom To_rlakson
ACTION OF BOARD ON August 16, 1988 APPROVED AS RECOMMENDED X_ OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
AYES' NOES' AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED
Health Services Director
Exec. Dir. , PIC PHIL B CHELOR, CLERK OF THE BOARD OF
:County Counsel SUPERVISORS AND COUNTY ADMINIc;TRATOR
Auditor-Controller �-sK.c�
M382/7C•83. Child Care Council eY _ ��
PII'T'Y
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7. The feasibility of providing technical assistance to contract
agencies, possibly through a partnership involving the United
Way of the Bay Area, private foundations, private businesses
and the County.
8. The feasibility of coordinating the monitoring of contract
agencies where an agency has contracts with multiple county
departments in order to avoid unnecessary duplicationyof
effort.
B. Request the County Administrator to report back to our Committee on
his findings and recommendations -on November 14.
C. Leave this item on referral to our Committee.
BACKGROUND:
On July 12, 1988 the Board of Supervisors referred to our Committee
several recommendations proposed by Supervisor Torlakson and designed to
strengthen the county' s ability to properly monitor contract agencies.
On August 15,1988 our Committee met with Don Bouchet, Auditor-Controller;
Stu McCullough, Mental Health Director; Art Miner, Executive Director,
Private Industry Council; Vic Westman, County Counsel and Kate
Ertz-Berger and Lynda Kilday of the Conra Costa Child Care Council.
Mr. McCullough and Mr. Miner reviewed the contract monitoring procedures
in place in their departments. These procedures insure that the
department is aware of what the agency is doing and whether they are
producing the services called for in the contract.
Following a thorough discussion of the subject our Committee has
concluded that centralizing all contract monitoring in one office isnot
feasible. By the ,same token, small departments with few contracts which
do not have the resources to do extensive contract monitoring cannot be
allowed to avoid such monitoring. As a result, we are asking the County
Administrator to review the whole subject of contracts and provide us ,
with a report and recommendations in 90 days.