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THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA
Adopted this Order on Monday, December 20, 19$2, , by the following vote:
AYES: Supervisors Powers, Torlakson, McPeak
NOES: None
ABSENT: Supervisors Fanden, Schroder
ABSTAIN: None
SUBJECT: Financial Projections for Fiscal Year 1982-1983
This being the time for the Board to meet as a committee-of-
the-whole to discuss a report by the County Administrator pertain-
ing to current County financial projections for fiscal year
1982-1983, the meeting convened with Supervisor Tom Powers,
Chairman of the Finance Committee, presiding and with Supervisor
Sunne McPeak serving as the member of the Finance Committee in the
absence of Supervisor Nancy Fanden.
Reports were made by M. G. Wingett, County Administrator,
with respect to the financial projections for fiscal year 1982-1983
which indicate a shortage in revenue of about $7 .6 million.
Mr . Wingett recommended implementation of immediate actions to
curtail expenditures pending receipt of spending plans from
departments and development of a comprehensive strategy for
necessary budget reductions .
Board members discussed various strategies to be implemented
to meet the County's financing problems . Supervisor S. W. McPeak
suggested that the County Administrator be authorized to solicit
letters of support for increased civil fees from the Presiding
Judge of the Superior Court and the President of the Contra Costa
County Bar Association; these increased revenues would be used to
assist in financing court activities--including the Family Law
Commissioner.
Supervisor McPeak indicated that in spite of reductions in
revenues, the State continues to impose legal mandates which
require additional expenditures by local government. Supervisor
McPeak suggested that the consequences of the County not imple-
menting recent mandates which were not funded by the State
Legislature be investigated. Also, that the private sector be
invited to submit suggestions for improved efficiency by state
and local government.
Supervisor T. Powers requested the County Administrator to
complete at an early date a report on options available to curb
the increasing costs of court appointed defense counsel in conflict
cases for Board consideration. Supervisor Powers also suggested
completion of a study on the desirability and costs involved with
offering early retirement to employees .
Supervisor T. Torlakson requested that the County' s repre-
sentatives in the State Legislature be provided with copies of
reports regarding the current financial situation of the county.
He also indicated that the County should work with legislators on
the PEG and PEST programs to reduce procedures, forms and "red
tape" in conducting programs.
In order to reduce net county costs, the following motion was
made by Supervisor S. W. McPeak, seconded by Supervisor Torlakson:
1. The procedures and actions proposed by the
December 17, 1982 memorandum from the County
Administrator to department heads (copy
attached) be endorsed. Necessary exceptions
to the freeze are to be approved by the Board.
�i
2.
The County Administrator be authorized to
approve exceptions needed on an urgency basis
with a subsequent report summarizing such
actions to be filed with the Board.
2. The County Administrator be directed to
obtain from departments proposals to reduce
net county costs and to report such proposals
to the Finance Committee on January 17, 1983
to enable the Committee to submit its recom-
mendations to the Board on January 18, 1983.
3. The County Administrator and County Counsel
be directed to identify new, unfunded State
mandates and report the implications of their
not being implemented by the County.
4 . Authorize the Chair, Board of Supervisors, to
sign a letter to community agencies seeking
suggestions for improved efficiencies at the
State and local levels.
5 . Direct the County Administrator to analyze
and present a report with respect to the
implications of authorizing early retirement
for county employees .
6 . Direct the County Administrator to seek
letters of support for increased civil fees
from the Presiding Judge of the Superior
Court and the President of the Contra Costa
County Bar Association.
7. Direct the County Administrator to review
current lease-purchase leases to determine if
longer terms may be negotiated to reduce
annual costs.
8. Freeze appropriations for capital expenditures
of special districts which receive an allocation
from the Special District Augmentation Fund until
a report from the County Administrator regarding
full reimbursement of the cost of services provided
by county general fund departments for special
districts can be considered by the Board of
Supervisors.
IT IS BY THE BOARD ORDERED that said motion be approved.
I hereby certify that this is a true and correct copy of
an actior taker, and entered on the rr!re;cr of the
Board of SL:perriscrs or, !;c date
ATTESTCD:
J.H. ' E iK
and cg cf'cio CEeri; Cf the Board
By , Deputy
Dcz
i .
OFFICE OF COUNTY ADMINISTRATOR
CONTRA COSTA COUNTY
Administration Building
Martine:, California
To: Department Heads Date: December 17, 1982
From: M. G. Wingett, Subject: Reduction of Expenditures
County Administrator in Fiscal Year 1982-1983
My December 6 , 1982 report of preliminary financial projections
for fiscal year 1982-1983 was referred to the Finance Committee for
review. A meeting has been scheduled for December 20, 1982 at
9 : 00 A.M. in the chambers of the Board of Supervisors , Room 103,
to consider the report and discuss proposed actions to reduce
expenditures to current estimates of available resources .
After experiencing the lengthy and traumatic budget process
of this last summer, it is very difficult to have to initiate a
mid-year round of further expenditure cuts . Many of us are still
adjusting to the budget reductions which were made in the final
budget.
The magnitude of our fiscal problems requires that we act now
to adjust our spending plans to available resources . There is no
indication that a delay to allow for further data collection will
produce evidence that the budget problem is less difficult than it
currently appears .
Our current projections indicate that a further reduction of
up to 7% of the Net County Cost as designated in the adopted final
budget for fiscal year 1982-1983 may be required. This includes a
modest estimate of cutbacks which may be required as a result of
anticipated State action. Recognizing that an across the board
reduction of this magnitude is not feasible or realistic, you are
requested to develop a spending plan to conform to this reduced
spending target. The spending plan should be developed following
computation of your projected actual net county cost as your
spending and revenue levels may, in fact, approach or attain the
spending target.
Spending plans should describe in detail proposed actions
which would have to be taken by your department to meet reduced
spending goals. In addition, information is to be submitted
describing the service consequences of the reduced spending plan.
03
Department Heads 2. December 17, 1982
Any delay in placing expenditure reduction measures into
place will only exaepe Ate further our financial problems .
Consequently, pending receipt and approval of your spending plan
I am compelled to immediately initiate the following administra-
tive actions to reduce expenditures:
1. Impose a freeze on employee promotions and
the hiring of new employees to fill vacant
permanent positions, employment of new
temporary or contract labor.
2. Contracts for services and capital items are
to be held in abeyance and not awarded.
3. Acquisition of new equipment is to be
deferred.
4. Building alterations and new building projects
are to be held in abeyance and new contracts
for such work are not to be awarded.
It is emphasized that the above measures will remain in place
until we have received and approved your spending plan and overall
county budget strategy is developed and put into effect. The only
exceptions to be made to the above expenditure containment measures
are where it can be demonstrated there are serious health, safety
or legal consequences resulting from such action.
In addition, you are urged to continue with efforts to reduce
costs through productivity improvement. Your suggestions as to
cost saving policy changes or program realignment which will reduce
county expenditures also are invited.
The imposition of these stringent fiscal measures is, of
course, of great concern to all of us . Your cooperation in the
difficult task ahead is requested.
FF/aa
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THE BOARD OF SUPERVISORS MET IN ALL ITS
CAPACITIES PURSUANT TO ORDINANCE CODE
SECTION 24-2.402
IN ADJOURNED REGULAR SESSION
MONDAY December 20 , 1982
IN ROOM 107
COUNTY ADMINISTRATION BUILDING
MARTINEZ, CALIFORNIA
PRESENT: 9 : 00 a.m. Supervisor Sunne McPeak
Supervisor Tom Powers , presiding
9 : 30 a.m. Supervisor Tom Torlakson
ABSENT: Supervisor Nancy Fanden
Supervisor Robert Schroder
CLERK: J. R. Olsson, Represented by
Mel Wingett , County Administrator
And the Board adjourns to meet in regular session
on Tuesday , January 4 , 1983 at 9 : 00 a.m.
in the Board Chambers , Room 107 , County Administration Building ,
Martinez , CA.
Sunne W. McPeak, Chair
ATTEST :
J . R. OLSSON , Clerk
Geraldine Russell , Deputy Clerk
I
I
Io
The preceding documents contain �,16 pages.