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HomeMy WebLinkAboutMINUTES - 09011987 - 1.55 250-8639/A. 1. -B®ARD OF. SUPERVISORS FROM' BARTON J. GILBERT, DIRECTOR OF GENERAL SERVICES Contra September 1, 1987 Costa DATE. C`","'"' "1 SUBJECT: APPROVING EXTRA WORK UNDER CONSULTING SERVICES AGREEMENT WITH THE BUILDING DESIGN GROUP (NOW KNOWN AS VAN HULLS ASSOCIATES) , FOR ALTERATIONS AT 255 GLACIER DRIVE, MARTINEZ (4425-4241 : 0928-WH241B. FORMERLY WPE423) SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I. RECOMMENDATION APPROVE and AUTHORIZE the General Services Director to issue the second written authorization for Extra Work under the Consulting Services Agreement with the Building Design Group (now known as Van Hulle Associates) . The original agreement is for architectural services for Alterations at 255 Glacier Drive Martinez, for the Public Works Department. The Extra Work involved includes planning and electrical coordination of new landscape partition systems and preparation of design and construction documents for an outdoor patio adjacent to the staff lunch room. II. FINANCIAL IMPACT Cost of the Extra Work will not exceed $5,000. 00. It will raise the Payment Limit, as modified by the first Extra Work authorization issued by the General Services Director, from $25, 000. 00 to $30,000. 00. III. REASONS FOR RECOMIICENDATIONS/BACKGROUND A. The original consulting services agreement and the first Extra Work authorization were signed by the Purchasing Agent, since the Payment Limit was within the $25,000. 00 limit specified in County Ordinance Code Section 1108-2 . 214. Since this Extra Work authorization will cause the Payment Limit to exceed $25,000. 00, the Board is requested to approve and authorize the General Services .Director to issue this written authorization .for Extra Work to the Consultant. CONTINUED ON ATTACHMENT: X YES SIGNATURE: RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE S : ACTION OF BOARD ON SEP 1987 APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS (ABSENT 7f:[L AND CORRECT COPY OF AN ACTION TARN AYES; NOES. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. . Orig. Dept. - General Serv. Dept. - Arch. Div. SEP 1 1987 cc: Administrator' s Office ATTESTED D. Bell PHIL BATCHELOR, CLERK OF THE BOARD OF Architectural Division SUPERVISORS AND COUNTY ADMINISTRATOR G.S. Accounting Purchasing A ditor-Controller BYJ ,DEPUTY M382/7-13 ' Van Hulle Associates (Via A. D. ) �1 Page 1 of 2 250-8639/A. 1. 1 B. The planning and coordination services involved are required because the Public Works Department has ordered landscape partitions and components for installation in the Flood Control Building and the Annex Building. The landscape partition order, however, did not include relocation of existing light fixtures as necessary to avoid conflict with the partition power poles, nor did it include the electrical work necessary to provide circuits and hard wiring connections for the partitions. Consequently, the Consultant needs to study the Public Works landscape partition order and provide services required to complete the partition installation. C. The Architectural services for an outdoor patio are required to satisfy a request by the Public Works Department to supplement the small staff lunch room with an outdoor staff area. 25039B08. 19B WDS:RDH:pg Page 2 of 2