HomeMy WebLinkAboutMINUTES - 09151987 - 1.53 pp-
' To. BOARD OF SUPERVISORS 1 053
FROM: PHIL BATCHELOR Contra
County Administrator Costa
DATE . September 4, 1987 COJ*
SUBJECT: UPGRADE OF THE ELECTIONS/RECORDER COMPUTER WITH RESTRICTED FUNDS
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Authorize the release of $23,600 from the reserve in the Recorder/Micrographics
Modernization Fund (Fund 1100) into the fund balance in Fund 1100 (Restricted
Revenue).
2. Approve appropriations and revenue adjustments to use the released funds for memory
upgrade of the Elections/Recorder computer (AP0050.14 and RA005014).
FINANCIAL IMPACT:
There is no impact on the General Fund. Fees on recordable documents accumulate in the
Micrographics/Modernization Fund for the microfilming and automation of Recorder
functions. The accumulated funds in this Fund were placed in a reserve in this Fund
pursuant to your Board's action in adopting the final budget for 1987/88. The purpose of
this reserve is for upgrade and replacement of the Elections/Recorder/Superior Court
Computer. Some funds are needed from this reserve earlier than anticipated to upgrade the
memory on the computer.
REASONS FOR RECOMMENDATIONS/BACKGROUND:
The County Clerk/Recorder has a Data General MV10000 computer which is used for Recorder,
Elections and some Superior Court applications. The performance of the computer has
continued to deteriorate in recent weeks. This performance is seriously affecting
important work that is necessary for election preparations, recorder operations and civil
calendaring. A Data General expert on contract with County Data Processing is conducting
a performance audit to determine what the problems are and options for their solution.
Although his audit is not finalized, he has advised us that the purchase of two 8-megabyte
memory boards is an action that needs to be taken immediately to improve the performance
of the computer. The above recommendations will allow the purchase of two used memory
boards, at considerable savings from the price of new boards.
CONTINUED ON ATTACHMENT: YES SIGNATURE: /:
VV
nRECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
XAPPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON P.PPROVED AS REC•:flMME=LADED OTHER
VOTE OF SUPERVISORS
HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT _ AND CORRECT COPY OF AN ACTION TAKEN
AYES: _ NOES AND ENTERED ON THE MINUTES OF THE LARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
CC: ATTESTED SEP 1 5 1987
CAO-Justice System Programs - --- -
County Clerk-Recorder PHIL BATCHELOR, CLERK OF THE BOARD OF
Bob Delevati, Elections SUPERVISORS AND COUNTY ADMINISTRATOR
Auditor-Controller
BY
M382/7-83 -,DEPUTY