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HomeMy WebLinkAboutMINUTES - 08041987 - 2.1 4:,- THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on August 4, 1987 , by the following vote: AYES: NOES: See vote with motions ABSENT: ABSTAIN: -------------------------------------------------------------------- -------------------------------------------------------------------- SUBJECT: Adoption of the County Budget for the 1987-1988 Fiscal Year The Board on August 3, 1987 closed the public hearing on the proposed County Budget for the 1987-1988 fiscal year and fixed this day for adoption. The County Administrator submitted a report dated August 4 , 1987 , recommending certain actions for the Board to consider in its deliberations on the proposed Budget. Also included in that report are summaries and changes recommended in addition to those set forth in the July 30 , 1987 report of the County Administrator. Copies of the above referenced reports are attached and included as a part of this document . Chairman McPeak advised that deliberation on. the recommen- dations of the County Administrator will be from the-'August 4th report with reference to the July 30 , 1987 report .` Supervisor Powers moved to approve the changes to the Budget as recommended to the Board on July 30th to include the North Richmond Employment Project (item #1 ) , the adjustment for the CAL-ID Project (2a) , the Conflict Defense Budget (2b) , the community Development Z-line funding (3) , and $180,000 for the liability insurance on the Contractors ' Alliance (4 part 2) . The Chair noted that Budget item 5(a) and 5(b) would be subject to negotiations , that the Board expressed support for item 6 with a $200 ,000 recommendation for the Challenge Grant, and that the Challenge Grant funding be increased $25,000 (totaling $225 ,000) with the increase designation for library book purchases. She advised that allocation of Challenge Grant funds would be subject to procedures that need to be developed. Supervisor Fanden seconded the motion. Supervisor Schroder moved to amend the motion to allocate $68 ,000 to the Probation Department for runaway services (item 8) . He explained that this $68 ,000 was not a part of the Challenge Grant and requested the County Administrator to identify revenue sources to provide these funds . Supervisor McPeak seconded the amended motion. The vote on the amendment was as follows : Ayes: Supervisor Fanden, Schroder, Torlakson, McPeak Noes : Supervisor Powers Absent : None The Chair then called for the vote on the main motion: Ayes : Supervisors Powers , Fanden, Schroder, Torlakson, McPeak. Noes : None Absent : None a The Board then considered recommendation No.2 on the August 4th report which addresses four issues proposed by the Board on August 3, 1987. Noting that $180,000 to fund increased liability insurance costs for the Contractors Alliance had been approved, the chair directed the Board to consider the request of the Alliancce for a 3.5 percent cost-of-doing business adjustment of $290 ,000 and an employee 3.5 percent cost-of-living adjustment of $190,000. Supervisor McPeak advised that she supported the request of the Contractors ' Alliance for the 3.5 percent cost of doing business adjustment ($290,000) but would not support their 3.5 percent COLA request at this time. Supervisor Torlakson noted that the cost-of-doing business adjustment is equivalent to the step and merit increases given to county employees . Supervisor Powers advised that he could not support addi- tional funding for the Alliance. He referred to the County' s fiscal crisis; he noted that consideration was not being given to a cost- of-living adjustment to county employees at this time and that to provide a cost-of-doing business adjustment to the Alliance might be construed as a breech of trust by the employee organizations. He advised that between now and October when State allocations are affirmed, he would like to identify resources to fund the request of the Alliance. In response to the Supervisor Schroder's question, Phil Batchelor, County Administrator, advised of the policy established by the Board two years ago stating that whenever employees get a cost- of-living increase as specified in memorandum of understanding, contractors would be treated accordingly. He stated that at this point , he is not recommending anything for the employee organiza- tions because the County does not have the money and therefore the same would apply to the contractors. Mr. Batchelor noted that the budget of the Health Services Department is $1.8 million short. Supervisor Powers suggested a compromise. He moved to refer the issue of merit , pay increase for contractors to the Administrator for report to the Board as soon as possible. The motion was seconded by Supervisor Fanden. Supervisor McPeak stated that the issue is not just merit increase but the additional cost of doing business which have to be absorbed. The vote on the motion was as follows: Ayes: Supervisors Powers , Fanden, Torlakson, McPeak Noes: Supervisor Schroder Absent: None Supervisor Schroder advised that his "no" vote was not an expression of his opposition to merit increases for employees working for contractors, but expressedd the belief that the total concept of cost-of-doing business should be referred to the County Administrator. He therefore moved that the cost-of-doing business as well as the issue of merit increases be referred to the County Administrator for report to the Board in order to develop an equitable funding arrangement with contractors that would correspond to the budgets for County departments. The motion was seconded by Supervisor Powers. - 2 - The vote on the motion was as follows: Ayes : Supervisor Powers , Fanden, Schroder, Torlakson, McPeak Noes: None Absent : None Supervisor Torlakson commented on the resources provided by contractors and the impact of inflationary factors that erode their financial solvency. He noted that the Contractors Alliance is receptive to the idea of having an evaluation built into some of the contracts as a condition for allocating additional monies . The Chair then referred to the request of Council of Churches for an additional $10,000 . Supervisor Schroder moved to adjust the Council of Churches contract conditioned upon any adjust- ment to salaries for county employees. Supervisor Fadhen seconded the motion. The vote on the motion was as follows: Ayes: Supervisors Powers , Fanden, Schroder, Torlakson, McPeak Noes: None Absent : None Supervisor Schroder moved to add to the challenge Grant Fund an additional $25 ,000 for a total of $225 ,000 with library book purchase as another category. The motion was seconded by Supervisor Powers. Supervisor McPeak noted that there is no specific amount within the $225 ,000 earmarked for any given activity and that it should be subjected to a competitive process to be developed by the Finance Committee . The vote on the motion was as follows : Ayes: Supervisors Powers , Fanden, Schroder, Torlakson, McPeak Noes : None Absent: None Supervisor Powers moved to approve the position allocation list for .the fiscal year 1987-1988 Budget. (Recommendation No- 3) The motion was seconded by Supervisor Fanden. The vote on the motion was as follows: Ayes : Supervisors Powers, Fanden, Schroder, Torlakson, McPeak Noes: None Absent : None Supervisor Torlakson commented on the need to fund prevention programs and expressed an interest in increasing the Challenge Grant Fund to $400 ,000 if money becomes available from proposed changes or consolidation currently under review within the Criminal Justice System. He referred to the issue of the increased inmate population at the County Detention Facility and questioned the need to provide the additional module staffing. He commented on potential savings that might be realized from utilization of the 3 - correctional officer concept to staff detention facilities as opposed to the sworn officer. He expressed concern with the lack of adequate patrols in the unincorporated area. Supervisor Torlakson expressed his preference for charging new construction for increased Sheriff's patrol staffing. He referred to the proposed Marshal/Sheriff Consolidation and the assignment of the projected savings to the Sheriff's J team. Thereafter, Supervisor Torlakson moved that the first $200 ,00 savings that becomes free through reorganization of deten- tion staff could be dedicated to the Challenge Grant Fund as a contingency type allocation earmarked for prevention programs. The motion was seconded by Supervisor Fanden. Supervisor Powers advised that he had reservations in voting for the motion because it might restrict the County's ability to negotiate with the Municipal Court on the proposed Marshal/Sheriff Consolidation or prejudges the Board ' s ability to do other things . The vote on the motion was as follows : Ayes : Supervisor Powers, Fanden, Torlakson, McPeak Noes : Supervisor Schroder (no reason given) Absent: None Supervisor Torlakson moved that on the reforms with both the civilianization of the detention facilities and the consolidaion of Marshal/Sheriff, the County Administrator be requested to identify the amounts to be saved and recommend to the Board as to what portion of those savings should be dedicated to the Challenge Grant Fund. Supervisor McPeak seconded the motion. The vote on the motion was as follows : Ayes : Supervisor Powers , Fanden, Schroder, Torlakson, McPeak Noes: None Absent: None Supervisor McPeak noting that the Senior Youth Intergenerational Partership was omitted from the list of programs to receive an allocation of Challenge Grant Funds , moved that this program be reinstated to the list. Supervisor Powers seconded the motion. The vote on the motion was as follows: Ayes : Supervisors Powers, Fanden, Schroder, Torlakson McPeak Noes: None Absent: None Supervisor Torlakson proposed financing additional patrol services by franchizing garbage collectors in the unincorporated areas. Board members expressed reservations with earmarking any revenue from garbage franchizes for allocation to programs that are not directly related. Supervisor Torlakson commented on funding for staffing requirements of the detention facilities and expressed concern that no additional money has been allocated for patrols. He moved to appro- priate the $135,000 currently in the Sheriff's budget for the purchase of the new module to patrol services and to require the Sheriff to either staff the module later in the year or find other staffing for - 4 - the new module, it being understood that savings in deferred staffing of the module could be used for the J team. The motion was seconded by Supervisor Fanden. Warren Rupf, Assistant Sheriff, explained that the purchase of the module would not be in place until January 1988 at which time the staffing would be in place. He questioned the reality of any six-month saving. He noted that the inmate population at the Clayton facility is increasing to relieve the overcrowding at the Martinez Detention Facility. Mr. Batchelor advised that upon completion of the West County Justice Center, many of the staff working in the module would be assigned to the new facility. The vote on the motion was as follows: Ayes: Supervisors Fanden, Torlakson Noes: Supervisors Powers, Schroder, McPeak Absent : None The motion failed to carry. Supervisor Torlakson inquired of the necessity of the Sheriff to fill the 20 vacancies before a determination is made relative to alternative staffing. Warren Rupf advised that under Sheriff Rainey's direction the staff at department and division level are pursuing the inden- tification of functions that can be performed by non-sworn personnel. He expressed reservation with a hiring freeze and requested that during the month of August his Department will not be able to hire enough people to interfere with the Board's setting aside twenty positions . Mr. Batchelor advised that the Board will receive a report on August 18 , 1987 on this issue. Supervisor McPeak requested the County Administrator to identify in his report in two weeks which positions and how many should be retained or reserved for civilianization including budge- tary considerations. Board members concurred with this request . Supervisor Torlakson proposed implementing a Special Tax . Area (STA) to fund police services. He therefore moved the establishment of the STA policy to assess new development at $100 startingup assessment per unit with additional assessments subject to voter approval within those communities. The motion died for lack of a second. Supervisor Powers moved that the Finance Committee review the Justice system reforms including the Sheriff/Marshal Consolidation to establish the time table on the savings and speci- fic courses of actions required. The motion was seconded by Supervisor Schroder. The vote on the motion was as follows : Ayes: Supervisors Powers, Fanden, Schroder, Torlakson, McPeak Noes: None Absent: None Supervisor Fanden moved to adopt the Final Budget for the 1987-1988 final year and to authorize the Auditor to make technical changes to the final Budget when the actual balances are known (Recommendations Nos. 4 and 5 respectively) ; included in the motion were recommendations in the July 30 report which included policy referrals and changes to the Data Processing amounts in each budget - 5 - with no change in the net county cost. The motion was seconded by Supervisor Powers. Supervisor Torlakson advised that he would be voting "no" on the motion and particulary against the Marshal 's budget and the Sheriff's budget . He expressed the opinion that approval of these two budgets as presented is not in keeping with the Board 's priori- ties and prevention policy. The vote on the motion was as follows: Ayes: Supervisors Powers, Fanden, Schroder, McPeak Noes: Supervisor Torlakson Absent : None thereby certify ti- .at tf,is is u true anti co=r5 ctcopy of an action taken and entered on the mir: ?r:s ,f:he Board of Supervisors on the cute shown. cc: Auditor-Controller ATTEST=D: L �If�t� `�,19 J'7_ Finance Committee PHIL BATCHEt R, Clerk of tiza -Dani County Administrator of Supervisors and County Administrator Sheriff-Coroner Probation Department Health Services BY '� Deputy Library - 6 - TO WART,) OF SUPERVISORS FROM• Phil Batchelor, VVl ltra County Administrator Cowa DATE: August 4, 1987 Cointy SUBJECT: FINAL BUDGET RECOMMENDATIONS FOR FISCAL YEAR 1987-88 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND. JUSTIFICATION RECOMMENDATIONS: 1. Approve changes to the Budget recommended on August 3, 1987 . 2. Address the issues which were carried over from August 3 , as discussed below. 3 . Approve the position allocation list for the fiscal year 1987-88 Budget. 4. Adopt the Final Budget for fiscal year 1987-88 . . 5 . Authorize the Auditor to make technical changes to the Final Budget when actual balances are known. BACKGROUND: On Monday August 3, the Board took public testimony on the fiscal year 1987-88 Proposed Budget. The Board also received the Budget Committees' report, which was developed following the Budget Committee meetings on July 22 and 23 . Attached are summaries of the changes recommended to the .Board on August 3 , as well as additional referral/study items added by the Board during the Public Hearings. In addition, the Board asked that the following items be brought back on August 4 for further deliberation. 1. Contractors Alliance Funding - The alliance has asked for a 32$ cost-of-doing business adjustment of $290, 000 as well as an employee COLA of 320, costing $190, 000. Included in the Budget Committee report is a recommendation to fund increased liability insurance costs estimated to. be $180,000. 2. Council of Churches Funding - An additional $10,000 was requested to supplement the amount now being provided by the County through the Health Services, Sheriff and Probation departments. CONTINUED ON ATTACHMENT: X YES SIGNAT URE:g A RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATUREIS_I: 3 . Sherman House Funding - This item was recommended to be included in the $200, 000 challenge grant amount. Supervisor Schroder asked that the Board consider separate funding. 4. Challenge Grant/Prevention Funding - $200, 000 was recommended for allocation by the Budget Committee; that was increased by $25,000 on August 3 and earmarked for library book purchases. On August 4, the Board needs to decide if it wishes to earmark a portion of the funds for specific program areas. Programs which would be considered for challenge grant funding would include: * Adolescent residential beds * Homeless programs * HSAC staff position * Primary prevention programs in drug, alcohol, violence and abuse * Shelters for runaways * Pregnancy prevention education. Attachments: Additional Referrals Made During Budget Hearings, Summary of Changes to the Budget Made During Budget Hearings. ADDITIONAL REFERRALS PUBLIC HEARING AUGUST 3, 1987 Library/CAO 29. Formulate task force to identify and raise other sources of Library funding. CAO 30. Refer issue of vicious animal problem to CAO to review alternatives for training, staffing and funding. CAO 31. Develop and share with Friends of the Library more information on the Special District Augmentation Fund. : 1987-88 BUDGET LINE ITEM CHANGES AUGUST 3 , 1987 * Budget Unit Name and Number 0357 - Community Development Expenditure Adjusted Final Line as of 7/22 Budget Item Description Amount Change Amount 2000 ' s Services and $ 534,530 $ 21,750 $ 556, 280 Supplies Discussion- Increased expenditures reflect funding necessary to continue previous support by County of transit service between Richmond-BART area and County seat of Martinez. * Budget Unit Name and Number 0467 - Alcohol/Drug Abuse/Mental Health Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and Supplies $16,445 ,863 $180, 000 $16, 625, 863 Discussion: Provides funds to offset rising costs in liability insurance for the Contra Costa County Contractor and Friends Alliance. * Budget Unit Name and Number 0366 - Animal Services Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries and $1,921,255 $ 24,000 $1,945, 255 Benefits Discussion: Reserves funds for 10 months of clerical support to vicious animal program and provides funding for installation of monthly charge for a hotline. Money for the clerical support is only to be spent for that purpose after the Board makes a final decision, following a weekend call-in to Board Offices open lines. 1987-88 BUDGET LINE ITEM CHANGES AUGUST 3 , 1987 * Budget Unit Name and Number 0001 - Board of Supervisors Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $ 370, 250 $225,000 $ 595,250 Supplies Discussion• L Provides funds to initiate a variety of prevention programs which will be reviewed on a request for proposal basis. These monies could be used to leverage any outside agency funding that could be obtained. * Budget Unit Name and Number 0035 - Personnel Expenditure Adjusted Final Line as of 7/22 Budget Item Description Amount Change Amount 2000 ' s Services and $1, 390,931 $ 25,000 $1,415,931 Supplies Discussion• Adjustment in budget reflects services and supplies supporting operations of the North Richmond Employment Project during fiscal year 1987-1988 . * Budget Unit Name and Number 0035 - Personnel Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $1,285,759 $( 49,000) $1, 236,759 Discussion• Reduction in revenue reflects reduction in continued funding support by West County developers of the North Richmond Employment Project. Developers had supplied monies towards start up costs during fiscal year 1986-87 . * Budget Unit Name and Number 0325 - Justice System Programs Expenditure Adjusted Final Line as of 7/22 Budget Item Description Amount Change Amount 3000 ' s Other Charges $ 257,316 $310, 000 $ 567 ,316 Discussion• Provides for full County share of CAL-ID Program and adjusts amount for mandated conflict defender cost increases for indigent defense representation to reflect current caseload. r~i OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: PHIL BATCHELOR Date: August 3, 1987 County Administrator From: IORGR FMER, Director Subject: SAVINGS ASSOCIATED WITH Justice System Programs CONSOLIDATING COURT-RELATED SERVICES IN THE SHERIFF'S DEPARTMENT As requested at the Budget Hearing August 3, 1987, the following is a summary of annual and first-year savings (if implemented October 1, 1987) associated with consolidating court-related services in the Sheriff's Department. GR/jw Attachment Al, PROPOSAL FOR BAILIFF, CIVIL PROCESS COURT HOLDING SECURITY FUNCTIONS CONSOLIDATED IN SHERIFF'S DEPARTMENT SAVINGS Annual Savings First Year Proposed Positions Eliminated Salary/Benefits Savings (Effective 7/1/86) (Effective 10/1/87) 6 Deputy Clerk II's (Marshal's) $125,280 $ 93,960 1 Process Clerk (Marshal's) 25,392 19,044 1 Secretary/Advanced (Marshal's) 29,424 22,068 3 Supervisory Process Clerks 88,272 66,204 (Marshal's) 1 Lieutenant (Sheriff's) 52,668 -0- 4 Sergeants 176,976 132,732 9 Deputy Marshals 349,164 261,873 1 Captain (Sheriff's) 62,052 -0- Sub-Total 909,228 595,881 Closure of Branch Offices 87,952 5,964 $997,180 $601,845 COSTS New Positions 8 Civilian Technicians 171,744 128,808 Upgrade Civil Process Computer System 20,000 Total Annual Salary Savings $825,436 --- First Year Savings $453,037 `Y TO f BOARD OF SUPERVISORS FFtpd: Contra Budget Committee DATE: July 30, 1987 14� Costa SUBJECT; . RECOMMENDATIONS ON THE 1987-88 FINAL BUDGET Co� SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATIONS: 1. Adopt the attached Committee Report and approve the Committee' s recommended changes to the Proposed Budget. (Attachment I) 2. Review the Committee referral items and direct that appropriate action be taken. (Attachment II) 3. Approve changes to the Data Processing amounts in each budget with no change in the net County cost. (Attachment III) 4. Authorize the Auditor-Controller to make technical adjustments to the budget when actual balances are known. , BACKGROUND- During the Budget Committee deliberations on the Proposed Budget, the Board of Supervisors listened as department after department ' indicated the critical situation they currently face in their operations. They indicated their distress at being asked to do more and more each year with no additional resources to accomplish the work. The positive thing that has come out of the past several years has been the productivity improvements and gains that, although gratifying, cannot continue indefinitely. Many of the employees in critical areas, such as the criminal justice system and the health and social services system, have reached a point of burnout. This is magnified when there is no relief in sight. The State Legislature and Governor' s Office have failed to provide any .meaningful financial relief to assist the counties in California in providing for the programs that they have mandated. In a recent survey done of the ten largest counties in the State, eight have indicated that they will once again be reducing staff for the 1987-88 fiscal year. Because of high unemployment rates and significant increases in social services caseloads, program reductions in some of the smaller counties have exceeded significantly the reductions in the large counties. Many of these smaller counties have been forced to reduce police services and close libraries. CONTINUED ON ATTACHMENT: X YES SIGNATURE - RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE - APPROVE OTHER It is incredible to consider that the State Legislature and Governor' s Office are giving serious consideration to a $1. 1 billion rebate to taxpayers in the face of the critical needs currently being experienced by the counties. If the State is not concerned with the negative impact on the employees that strive to carry out the programs that the Legislature has mandated, they should be concerned with providing relief to alleviate the suffering experienced by the homeless, the abused and neglected children, the aged and the mentally ill in our society. The Board of Supervisors finds themselves caught between the State which is ignoring their financial responsibilities and a community that is desperately pleading for additional funding to help in many program areas. The community has requested millions of dollars to assist in worthwhile and meritorious programs to provide for prevention programs, improved law enforcement, improved transportation and capital planning, to assist the runaway and the drug and alcohol addict, the mentally ill and the homeless. These requests are over and above the $67 million that has been requested by the County departments but not recommended for inclusion in the 1987-88 budget due to lack of available funding. A few of the significant areas that could not be recommended in the 1987-88 budget are as follows: -- Salary increases for the County employees who continue to do more with less each year -- A $1. 8 million shortfall in the Health Services Department needed to adequately finance public health, hospital, mental health, drug and alcohol programs -- Relief in the criminal justice system that has experienced an 82 percent increase in felony filings in the last year and a jail population that has doubled in the last seven years -- Resources to reduce the area of patrol beats that currently assign one patrol car to cover over 130 square miles -- Resources to cover the loss of Revenue Sharing funds that assisted in the financing of the County' s General Assistance Program -- Funds to make up for the loss of HUD grants to provide housing for low income families. This loss of funding has significantly increased the homeless population and the burden on the County' s General Assistance programs. -- General Funds to assist in the maintenance of the 761-mile road system in the unincorporated area In spite of these fiscal restraints, the Budget Committee has asked the County Administrator' s Office to see if there is any way of identifying funds to assist in the following meritorious programs. SUPPLEMENTAL ITEMS: 1. Budget Unit 0035 - Personnel North Richmond Employment Project Discussion- This project received a $49,000 donation from a West County developer during the 1986-1987. fiscal year and $49, 000 in revenue was budgeted for 1987-19.88 fiscal year. However, the County has been advised that revenues will not be made available this fiscal year. Moreover, the project requires an additional $25 ,000 for services and supplies to support the operation this fiscal year. Therefore, a total of $74, 000 in General Fund monies will be necessary to fully fund this project. -2- 2. Budget Unit 0325 - Justice System Programs a) CAL-ID Discussion: An additional amount of $60,000 would complete the County' s already-agreed share of CAL-ID for fiscal year 1987-1988. Since this item is necessary for project implementation, it is recommended that it be funded. b) Conflict Defense Services Discussion: Provides $250,000 to handle additional caseload and to represent complex cases as mandated by law. The amount shown is based upon actual fiscal year 1987-1988 experience and is recommended due to the non-discretionary nature of the expenditure. 3 . Budget Unit 0357 - Community Development Z-line Discussion- Previously, the County had committed funding for a share of the cost of the Z-line-Westcat bus agency. This service is funded yearly by four transit agencies (BART, AC Transit, CCCTA and Westcat) , to provide County bus service between the Richmond-BART area and the County seat in Martinez. Since funding of $21,750 would provide for the maintenance of support for this service, it is recommended that it be provided. 4. Budget Unit 0467 - Alcohol/Drug Abuse/Mental Health Contractors ' Alliance COLA/Liability Insurance Discussion- The Contra Costa County Contractors and Friends Alliance has submitted a three-pronged request to the County Health Services Department for fiscal year 1987-1988 . The request for a cost of doing business adjustment consists of the following: ( 1) a 3 1/2 percent employee merit adjustment for $290,000; ( 2) an increase to offset rising costs of liability insurance for $180,000; and ( 3 ) a 2 1/2% employee equity adjustment to bring contractor salaries more in line with County employees performing similar job duties. Alternatives for reducing the cost of contractor liability insurance are currently under study by the County Risk Management Division. If the Board desires to address the liability issue at the hearings, it is recommended that funding be approved to allow the contracts to continue to purchase insurance, rather than bringing the contractors under the County self-insurance plan. A separate report has also been provided by the Risk Manager. 5 . Budget Unit 0035 - Personnel a) Child Care Information and Referral Discussion: The Board of Supervisors' Internal Operations Committee has asked that the Personnel Department engage in the development of a child care information and referral program. The program would provide County employees information on insured licensed child care providers and referral services for the type of care needed by employees. The financial impact of this program is estimated at $67 , 000 per year. The funding should be included in any package which is negotiated with employee groups, if it is of sufficient priority to these groups. -3- b) Implementation Costs for Dependent Care Assistance Plan Discussion: The Dependent Care Assistance Plan (DCAP) is designed to be a mechanism by which County employees receive tax benefits for child care expenses. This is accomplished by the deposit of a maximum of $2,500 per year by the employee into a reimbursement account. This account is not included as part of the employees' taxable wages and therefore, no income taxes are withheld on the deposited amount. The $2,500 is used to pay for the employees child care services. The $80,000 cost is for programming to track the tax information for employees using the program. This item should also be included in any package negotiated with employee groups. 6. Prevention Funding/Challenge Grants Discussion: The Human Services Advisory Commission (HSAC) requested $1,000,000 for a variety of prevention programs which would be reviewed on a request for proposal basis, including: $250,000 for adolescent residential beds in groups homes; $250,000 to fund homeless programs, offset existing contract agency insurance costs and hire personnel to consult with HSAC; $250,000 for primary prevention in the areas of drug, alcohol, violence and abuse; and $250,000 for additional shelters and other programs for runaway youth. This proposal is also supported by the Advisory Commission on the Employment and Economic Status of Women, Alcoholism Advisory Board, Drug Abuse Advisory Board, Family and Children' s Services Advisory Committee, Homeless Task Force Steering Committee, Juvenile Justice and Delinquency Prevention Commission and the Mental Health Advisory Board. There is no doubt that the funding requested has tremendous merit. Additionally, some of the $67 million requested by County departments could also be used for this purpose. The Board has discussed the issue along the lines of a Challenge Grant, whereby money' from the County would be used to leverage any outside agency funding that could be obtained. It has been suggested that a portion of any funds allocated be earmarked for a specific program area to give each group a firm idea of how much funding they might be eligible for. The amount to be allocated would be a policy issue, but it is estimated that up to $200,000 could be used for this purpose. In addition, there are several other items discussed in other parts of this report which could be included for possible funding, such as the Pregnancy Prevention Program. The homeless issue will be dealt with separately during the Board meeting of August 11. 7. Budget Unit 0450 - Public Health Pregnancy Prevention Education Discussion: The Health Services Department has proposed a plan costing $45,000 to establish relationships with the school districts to incorporate parenting and family life education into the curriculum of junior and senior high schools. The proposal also includes planning for school-based health clinics. An alternative proposal for the use of these funds would be to implement a pilot program with these principals in one geographical area and evaluate that program. This is another area which could be subject to a challenge grant award. 8. Budget Unit 0308 - Probation a) Runaway Expenditures Discussion: The Probation Officer is requesting $68,000 in addition to the $286,850 budgeted for runaway services. The additional funds would be used to enhance funding for the Sherman House, add three -4- 8. Budget Unit 0308 - Probation (Continued) a) Runaway Expenditures receiving foster home beds in East and West County, and add one social worker for crisis counseling. It is recommended that this program be included as a possible recipient of challenge grant funds which may be provided by the Board. b) Report Writing Backlogs Discussion- The Probation officer is requesting $100, 000 for temporary contract deputy probation officers and clerks to help with peak workloads, including the preparation of bail studies and court reports, and the collection of summary probation fines and fees. None of the requested funds will be used for case supervision activities. No additional funding has yet been identified for this request, but if a funding source could be found, your Board would be asked to reconsider this item. 9. Use of Savings from Sheriff-Marshall Consolidation During the Budget Committee' s deliberation on the Proposed Budget, the County Administrator was asked to develop a recommended plan for the use of any hard dollar savings which could be realized in 1987-88 if the Sheriff Marshall Consolidation occurs. The County Administrator has reviewed various reports on this issue, and believes it is reasonable to assume a first year savings of $450,000. It is suggested that if the consolidation occurs that the first year savings could be used in the following ways: a) Municipal Courts $100,000 The Municipal Courts have various remodeling, clerical and automation needs. It is recommended that a portion of the savings be used to fund these needs. b) Centralized Arraignment $100, 000 During the Budget Committee deliberations, departments in the criminal justice system were asked if a centralized arraignment procedure would be beneficial to their operations, all answered in the affirmative. Although complete costs for centralized arraignment are not known, it is felt that $100,000 would provide funds for the highest priority items. The process could be viewed as a pilot, and, if successful, could become permanent in future years. c) Sheriff Staff $250,000 The Budget Committee expressed interest in formulating a J-Team, discussed earlier in the report. In lieu of adding deputies, it is suggested that civilian positions be added and used in places where deputies are now operating, thereby freeing up sworn personnel to formulate a J-Team. Second year savings could be used to continue programs started in the first year, or other programs identified in the criminal justice area, as well as to supplement prevention efforts. If savings can be identified on the centralized arraignment process, these savings should remain within the criminal justice system to address needed programs in that area. 10. Budget Unit 0001 - Board of Supervisors Human Relations Commission Discussion- The Human Relations Commission has requested a budget of $139,854 for fiscal year 1987-1988 . The request includes funding for an Executive Director, Criminal Justice Specialist and a half time -5- 10 . Budget Unit 0001 - Board of Supervisors (Continued) Human Relations Commission Administrative Assistant. The Board has authorized $25,000 and an additional $8,000 carryforward from last year' s allocation. Addi- tionally, a San Francisco Foundation grant for $25,000 was recently received. Finally, the CAO has presented a report to the Board and to the Commission discussing six other sources of funding. It is recommended that these other sources of funding also be pursued by the Commission with assistance from CAO staff. 11 . Budget Unit 0255 - Sheriff a) J-Team Discussion: The Sheriff has requested $320,000 to resume operations of a special roving patrol beat called the J-Team, consisting of six patrol officers and one sergeant. This team would be deployed Countywide and could respond quickly to disturbances such as demonstrations and other conflicts. It could also be deployed in a given area to resolve a chronic problem such as drug dealing. By relieving regular patrol of some special duties and assignments, overall response time could be reduced. This item might be one thing that could be funded if the Sheriff-Marshall consolidation occurs in 1987-88. Without the savings from the consolidation, sufficient funding is not available for this purpose. b) Patrol Vehicles Discussion- These funds would provide $100,000 for purchase of patrol vehicles as incentive for voters to enact special police assessments in specified areas. The issue is strictly a policy matter to be decided by the Board. However, it should be pointed out that all other districts fund their own patrol vehicles. If the Board desires to provide it, funding should be deferred until actual demand is known. 12. Budget Unit 0077 - General County Building Occupancy Cost County Commuter Pool Costs Discussion: The County' s employee commuter pool program is currently funded with an 80% share paid by employee users and 20% by the General Services Department. This $5,000 will reimburse the General Services Department for the County' s share of the program. Since this is an expenditure that is within General Services base funding level, it is recommended that an additional amount not be provided at this time. 13 . Budget Unit 0200 - Superior Court Additional Hours for Juvenile Court Referees Discussion: This would permit the Juvenile Court to devote additional juvenile referee time to handle increasing workload, particularly in the area of dependency cases. It is recommended that the County Administrator be directed to work with the Superior Court to identify funding for this item. 14. Budget Unit 0357 - Community Development_ a) Engineering Study for San Ramon Corridor Transit Study Discussion: As a follow-up to the San Ramon Branchline/I-680 Corridor Transportation Study, this $150,000 - $200,000 study would analyze the feasibility, costs, and impacts of alignment and alternatives -6- 14 . Budget Unit 0357 - Community Development (Continued) a) Engineering Study for San Ramon Corridor Transit Study for a transit system connecting Concord and Walnut Creek with Dublin and Pleasanton. Alternatives would include the former Southern Pacific Railroad right of way, the I-680 right of way, and other potential alignments. Mode alternatives could include light rail, busway, TSM, advanced technology, and BART. Although such a study is desirable, funding has not yet been identified. b) Tri-Valley Transportation Plan Discussion• During the past 20 months, representatives of jurisdictions involving Contra Costa and Alameda Counties and the cities of Danville, Dublin, Livermore, Pleasanton and San Ramon have met and prepared a report recommending policies be included in the counties' and cities ' General Plan updates. A recommendation in that report was the allocation of $1, 500 from each jurisdiction for retention of a consultant to prepare computer runs needed for a transportation analysis plan. Although the study , is important, additional funds are not available. If the Board wishes to participate, it is recommended that the amount be absorbed by the Community Development Department - Transportation Planning Division. c) Station Site. Extension Study Discussion• A study has been proposed to analyze candidate station sites for the future extension of BART into West Contra Costa County and achieve consensus among West Contra Costa Transportation Advisory Committee (WCCTAC) members. The proposed study is estimated to cost $60,000. Contra Costa County' s share would be $5,000. It is recommended that the Bay Area Rapid Transit Agency be requested to provide full funding for this study. d) Paratransit Coordinating Council Discussion: Funding for paratransit services in the County is provided by State and Federal grants. Expenditures of the available funding is restricted to providing for the purchase of paratransit vehicles or equipment. Although funds are available, elderly and/or handicapped persons have not been made aware of this service. In order to expand public awareness, a marketing program costing $3 ,000 is requested which will alert the targeted population to the availability of services in the County. Although meritorious, this program should be absorbed within the existing budget unless additional outside funding can be obtained. 15 . Budget Unit 0450 - Public Health AIDS Discussion- The County Health Director has reported that there are currently 138 reported cases of AIDS, a significant increase over the 82 cases reported last year at this time. The epidemic consumes time and resources out of proportion to the number of cases. The County has placed a heavy emphasis on education, using unorthodox means to stem the transmission of the epidemic. State grant monies have allowed the County to perform AIDS testing. Implementation of this AIDS program would require estimated County support of $135,000 in excess of available State grants. No funding has been identified for this program; however, additional State grant monies have been sought. This issue will be brought back to the Board for reconsideration if funding can be identified. -7- 16 . Budget Unit 0540 - Hospital Care Poison Control Center Discussion: The San Francisco Bay Area Regional Poison Control Center has requested $54,000 to support their toll-free hotline for information about environmental toxics and hazardous materials. The hotline handles calls from the general public as well as public health officials, firefighters and other first responders who deal with hazardous materials. The requested amount represents the current proportion of calls from Contra Costa County. Although the service is a valuable one, the County is not in position to finance new programs this year. 17. Budget Unit 0650 - Public Works a) Camino Pablo Traffic Light Discussion: The City of Orinda has asked that the County participate in funding of the cost of installing and maintaining a traffic signal at the intersection of Camino Pablo, Wildcat Drive and Bear Creek Roads. The intersection is at the city limit line with two approaching legs of the intersection in unincorporated area. This has been listed as a priority item by the Public Works Department for its projected plan in developing Area of Benefits. The cost of County participation will be $75,000. Since other financing alternatives appear to be available, it is recommended that no further action be taken at this time. If other alternatives do not prove fruitful, the item will be brought back to the Board for later discussion. b) Urban Creeks Staging Area at Wildcat/ San Pablo Creeks Discussion: The need for public access to creeks, streams, and drainage channels, where conditions and liability constraints permit, has been a concern for the Wildcat/San Pablo Creeks Flood Control Project. A staging area to allow access to proposed trails has been requested for funding in the amount of $75,000. It is recommended that the Board direct the Public Works Department to pursue grant funding or other funding sources for this project. 18. Volunteer Center of Contra Costa County Discussion: The Volunteer Center has requested $15,000 as a contribution toward the continued operation of the agency which recruits, screens, and refers volunteers to County departments and 300 private non-profit organizations within the County. The requested funds will be used, along with support from the United Way, to help defray salaries, rent and other day-to-day expenses pending anticipated increases in private donations, grants, contracts and program revenues. The County already contributes $13 ,700 to the Volunteer Center for services provided to Bay Municipal Court and provides free office space. 19. Budget Unit 0308 - Probation Intensive Parole and Fee Offsets Discussion: The Probation Officer has proposed a program costing $280,000 to be offset by new revenues for intensive supervision to allow greater use of parole. The proposal appears to have merit, although the savings which could be expected have not been verified. It is recommended that this item be referred to the County Administrator for review and discussion with the County Parole Board, with a full report to come back to the Board later in the year. -8- ATTACHMENT I SUMMARY OF CHANGES MADE ON JULY 22, 1987 Expenditures Revenues 0030 County Counsel $ <100000> $ - 0035 Personnel 50,803 0060 General Services Communication 9,000 91000 0077 General Services Operations 522, 520 - 0650 Public Works 169,835 169,835 0003 County Administrator 400000 40,000 0325 CAO - Justice System 149,024 <976> 0356 LAFCO 22,000 22,000 0340 Building Inspection 91, 220 91, 220 0473 Solid Waste Management 200,000 200,000 0238 Grand Jury 1,256 - 001 Board of Supervisors 8, 000 - $1,253, 658 $ 531,079 ---------- --------- ---------- --------- SUMMARY OF CHANGES MADE ON JULY 23, 1987 Expenditures Revenues 0242 District Attorney $ 74,367 $ 74,367 0243 Public Defender 75,835 75,835 0255 Sheriff - Patrol 1, 403,520 0257 Sheriff - DRCC 700 0300 Sheriff - Detention 150,000 0359 Sheriff - Coroner 15, 500 0308 Probation 6,473 6, 473 0452 Environmental Health 36,980 36,980 0500 Social Services Administration 63 ,393 63 , 393 $1,826,768 $ 257 ,048 ---------- ---------- ---------- ---------- *Expenditure transfers are not listed on this summary but can be found in the pages which follow. ADDITIONAL CHANGES TO BE RECOMMENDED BY STAFF Expenditures Revenues 0005 General County Revenue - $ 722, 579 Total - $ 722, 579 Grand Total $3 ,080,426 $1,5101706 ---------- ---------- ---------- ---------- Note: The differences between the total expenditure changes and the total revenue changes are accounted for from the fund balance. =9- 1987-88 BUDGET LINE ITEM CHANGES JULY 22, 1987 * Budget Unit Name and Number County Counsel - BU# 0030 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 5000' s Interdepartmental $ <101,620> $ <10,000> $ <111,620> Transfers Discussion- To increase interdepartmental charges to recognize a new charge to Building Inspection for legal services provided by County Counsel. * Budget Unit Name and Number Personnel - BU# 0035 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries & $ 1, 710,100 $ 82,000 $ 1,792, 100 Benefits 5000 ' s Interdepartmental $ <479,601> $ <31,197> $ <510,798> Transfers Discussion: To adjust budget to reflect current salary projection for existing staff levels in department and provide additional support for the Career Development and Training Program. * Budget Unit Name and Number Communications - BU# 0060 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries & $ 731,876 $ 9, 000 $ 740,876 Benefits Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 74, 531 $ 9,000 $ 83 , 531 Discussion: Identification of additional revenue from State reimbursed all coordinating activities allows funding of overtime for employees who provide emergency communications repair services. -10- 1987-88 BUDGET LINE ITEM CHANGES JULY 22, 1987 * Budget Unit Name and Number General Services - Operations - BU* 0077 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 10,143 , 552 $ 522, 520 $ 10,666,072 Supplies Discussion• Fleet costs for general funded departments are being budgeted centrally. This action provides for vehicle cost to be held by General Services. * Budget Unit Name and Number Public Works - BU# 0650 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries & $ 9,873 , 539 $ 807 , 561 $ 10,681,100 Benefits 2000' s Services & $ 2, 500,000 $ 379,100 $ 2,879,100 Supplies 3000 ' s Other Charges $ 80, 547 $ <47,947> $ 32,600 5000 ' s Interdepartmental $ <7, 433 ,021> $ <968,879> $ <8f40l,900> Transfers Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 41682,321 $ 169,835 $ 41852,156 Discussion• As discussed in the Supplemental Document, the CAO has agreed to recommend a change to the Proposed Budget to recognize revenue from Area-of-Benefits and Federal/State grants. The CAO will review the revenue generation in the first quarter to determine whether additional revenue will be available for appropriation and consideration of additional staff which may be approved because of the presence of this revenue. * Budget Unit Name and Number County Administrator-BU# 0003 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries & $ 11404,104 $ 26,259 $ 1,430, 363 Benefits 2000 ' s Services & $ 50,750 $ 30,000 $ 80,750 Supplies 4000 ' s Fixed .Assets $ 0 $ 10,000 $ 10,000 5000 ' s Interdepartmental $ <1351000> $ <26,259> $ <l61,259> Transfers 1987-88 BUDGET LINE ITEM CHANGES JULY 22, 1987 * Budget Unit Name and Number County Administrator-BU# 0003 (Continued) Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 50,432 $ 40,000 $ 90,432 Discussion• Expenditure changes are for increased staffing for the Hazardous Materials Commission, additional Administrative Analyst for LAFCO and equipment and professional services for the Community Access Work Plan approved by the Board of Supervisors in December, 1986. All expenditures are offset by. revenue. * Budget Unit Name and Number CAO - Justice System Programs - BU# 0325 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 77,730 $ <261> $ 77 , 469 Supplies 3000 ' s Other Charges $ 108,030 $ 150,000 $ 258 ,030 Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000' s Revenue $ 147 ,650 $ <976> $ 146, 674 Discussion• The amount for the Alameda-Contra Costa CAL-ID Program is part of the required County' s share as set forth in the Board' s approval of County' s participation in that program on April 21, 1987 . An additional $60,000 will be required to complete the County' s fiscal year 1987-88 contribution. A slight reduction in services is attributable to a reduction in State AB-90 monies. * Budget Unit Name and Number Local Agency Formation - BU# 0356 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 174,957 $ 22,000 $ 196,957 Supplies Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 30,000 $ 22,000 $ 52,000 Discussion• This change reflects the addition of a staff position to handle growing workload and reduce backlog. . Position cost is offset by higher revenue from fee increases. Revenue activity has remained stronger than was projected during budget preparation time. In addition, fees will be increased early in the 1987-88 fiscal year. -12- 1987-88 BUDGET LINE ITEM CHANGES JULY 22, 1987 * Budget Unit Name and Number Building Inspection - BU# 0340 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $1,014,952 $ 91,220 $ 1,106,172 Supplies Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $3, 532,167 $ 91,220 $ 31623 , 387 Discussion: To reflect changes for Community Development consultant assisting in abandoned vehicle abatement program, additional legal services from County Counsel and increased data processing services. Revenues are increased to reflect anticipated building permit activities. * Budget Unit Name and Number Community Development - BU# 0357 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 503 , 310 $ 31, 220 $ 534, 530 Supplies 5000 ' s Interdepartmental $ <632,600> $ <31, 220> $ <663 ,820> Transfers Discussion: To reflect expenditures for consultant contract to assist the Community Development and Building Inspection Departments in their code compliance, zoning investigation and abandoned vehicle abatement programs. * Budget Unit Name and Number Solid Waste Management - BU# 0473 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries & $ 0 $ 48,980 $ 48,980 Benefits 2000 ' s Services & $ 173 ,900 $ 151,020 $ 324,920 Supplies Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9500 Intergovernmental $ 0 $ 200,000 $ 200,000 Revenue 9000 ' s Revenue $ 167,000 $ 200,000 $ 367,000 -13- 1987-88 BUDGET LINE ITEM CHANGES JULY 22, 1987 * Budget Unit Name and Number Solid Waste Management - BU# 0473 (Continued) Discussion: Changes reflect a grant from the State for Hazardous Waste Plan which will fund two staff for support of Hazardous Materials Commission. Positions are contained in County Administrator 0003 which will transfer costs to this budget unit. Position is revenue offset with cost shared equally with Environmental Health 0452. * Budget Unit Name and Number Grand Jury - BU# 0238 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 71,700 $ 1,256 $ 72,956 Supplies Discussion: Proposed budget was developed before contract for County audit was finalized. The change reflects actual costs to be charged to the Grand Jury for its portion of the County audit. * Budget Unit Name and Number Board of Supervisors - BU# 0001 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services & $ 362, 250 $ 8,000 $ 370, 250 Supplies Discussion: To rebudget unspent 1986-87 monies allocated to the Human Relations Commission to help defray Commission costs for 1987-88. 1987-88 BUDGET LINE ITEM CHANGES JULY 23, 1987 * Budget Unit Name and Number District Attorney - BU# 0242 Expenditures Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries and $ 6 ,590, 653 $ 133,267 $ 61723,920 Benefits 2000 ' s Services and $ 1,217, 289 $ 4,493 $ 1, 221,782 Supplies 5000 ' s Interdepartmental $ 9, 500 $ 63,393 $ 72,893 Transfers Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 1,105,769 $ 74,367 $ 11180,136 -14- 1987-88 BUDGET LINE ITEM CHANGES JULY 23 , 1987 * Budget Unit Name and Number District Attorney - BU# 0242 (Continued) Discussion• Adjustment includes costs for a State funded Repeat Sexual Offender Prosecution project approved after proposed budget was prepared (costs offset by revenue) . It also includes costs for an attorney to prosecute welfare fraud cases. The latter costs are transferred to Social Service which gets State funds to offset the expenditures. * Budget Unit Name and Number Public Defender - BU# 0243 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries and $ 4, 042,683 $ 74,317 $ 4,177 ,000 Benefits 2000 ' s Services and $ . 450,121 $ 1, 518 $ 451,639 Supplies Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 84,978 $ 75,835 $ 160,813 Discussion: 1987-88 costs for State funded Vertical Defense of Indigents project approved by State after proposed budget was prepared. * Budget Unit Name and Number Sheriff - Patrol - BU# 0255 Expenditures Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $ 1,831,732 $1,403 , 520 $ 3 ,235, 252 Supplies Discussion- Reflects decision made after Proposed Budget was prepared that the Sheriff ' s Department continue to manage its fleet rather than have such costs budgeted centrally. * Budget Unit Name and Number Sheriff - DRCC - BU# 0257 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $ 210,151 $ 700 $ 210,851 Supplies Discussion• Reflects decision made after Proposed Budget was prepared that the Sheriff ' s Department continue to manage its fleet rather than have such costs budgeted centrally. -15- 1987-88 BUDGET LINE ITEM CHANGES JULY 23 , 1987 * Budget Unit Name and Number Sheriff - Detention - BU# 0300 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $ 2,834,635 $ 150,000 $ 2,984,635 Supplies Discussion• Reflects decision made after Proposed Budget was prepared that the Sheriff' s Department continue to manage its fleet rather than have such costs budgeted centrally. * Budget Unit Name and Number Coroner - BU# 0359 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $ 220,397 $ 15,500 $ 235,897 Supplies Discussion- Reflects decision made after Proposed Budget was prepared that the Sheriff ' s Department continue to manage its fleet rather than have such costs budgeted centrally. * Budget Unit Name and Number Probation - BU# 0308 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000' s Salaries and $15,297,381 $ <6,027> $ 15,291, 354 Benefits 2000 ' s Services and $ 1,993,640 $ 12, 500 $ 2,006,140 Supplies Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $ 21241,010 $ 61473 $ 21247, 483 Discussion: Expenditure increases reflect the cost for the provision of meals for Pride House and Lions Gate for approximately three months. Likewise, an offsetting change in revenues will be realized by the meal services. Other offsetting changes in both revenue and expenditures relate to reductions in state AB-90 monies. * Budget Unit Name and Number Social Services Administration-BU# 0500 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 2000 ' s Services and $11,602, 289 $ 63,393 $ 111665,682 Supplies -16- 1987-88 BUDGET LINE ITEM CHANGES JULY 23, 1987 * Budget Unit Name and Number Social Services Administration-BU# 0500 ( Continued) Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 's Intergovernmental $26,162,718 $ 63,393 $ 26,226,111 Revenue Discussion: The increase in appropriation adds one attorney position for the Welfare Fraud Unit approved by the Board in June. The cost for this position will be passed through to the District Attorney' s Budget Unit 0242. Federal and State revenues will offset costs. * Budget Unit Name and Number Environmental Health - BU# 0452 Expenditure Proposed Final Line Budget Budget Item Description Amount Change Amount 1000 ' s Salaries and 0 $ 36,980 $ 36,980 Benefits Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue 0 $ 36,980 $ 36,980 Discussion: Funds to provide staff for support of Hazardous Materials Commission. Positions are contained in County Administrator budget unit 0003 which will transfer costs to this budget unit. Position is revenue offset with cost shared equally with Solid Waste Management, budget unit 0473 . * Budget Unit Name and Number General County Revenue - BU# 0005 Revenue Proposed Final Line Budget Budget Item Description Amount Change Amount 9000 ' s Revenue $104,164,000 $ <440,000> $103,724,000 9100 ' s Revenue $ 16, 479,235 $ 257,079 $ 16,736,314 9500 ' s Revenue $ 39,742,673 $ 930, 500 $ 40,673,173 Discussion- The revenue increase of $747, 579 is to offset appropriation increases approved by the Board. The revenue accounts increased include Motor Vehicle In-Lieu taxes and sales taxes. other revenue accounts were adjusted to reflect the latest information on revenue estimates. -17- ATTACHMENT II BOARD REFERRALS MADE DURING BUDGET COMMITTEE DELIBERATIONS ON 1987-88 BUDGET Department Item County Counsel/ CAO 1. Work on initiative related to tax base dedicated to local level. Board of Supervisors 2. Schedule meetings in departments. General Services 3 . Analysis on using methanol for County vehicles. CAO 4. Examine charging depreciation based on replacement value of vehicle. Public Works 5. Identify publicly owned flood control or road floodlands that could be used for the homeless; request State to quit claim any interest and dedicate their share to the homeless; and inform our legislative delegation of the County' s intention. CAO 6. Provide the Board with more information about Parks Administration relating to the legal uses of the monies in that budget. CAO 7. Provide more information to the Board of Supervisors about capital project needs and timelines. General Services 8. Consideration of Las Trampas site and alternatives to be scheduled for a future Board meeting. Community Development 9. Provide more information to the Board of Supervisors on the recovery of costs for County solid waste activities. Board of Supervisors (Tom Powers) 10. Work through the Justice System Executive Council to identify bottlenecks in criminal justice system that could be addressed on a one-time basis. CAO 11 . Study cost benefits of the Municipal Court consolidation of administration. Animal Services/ CAO 12. Review current fees, and if increased revenue can be raised, consider recommending additional animal control officers. Sheriff/County Counsel 13 . Prepare necessary legal documents to overturn the Supreme Court decision requiring courtroom presence of criminalistic laboratory analysts. Sheriff/CAO 14. Examine contracting with the cities of Walnut Creek, Richmond, and Clayton for patrol in unincorporated islands. Sheriff/CAO 15. Study civilianization of service employees. CAO/Sheriff/ 16. Review issue of centralization of arraignment Public Defender proceedings. Sheriff 17 . Explore with the cities the concept of expanding the crime lab and developing an appropriate cost sharing plan with the cities. -18- ATTACHMENT II BOARD REFERRALS MADE DURING BUDGET COMMITTEE DELIBERATIONS ON 1987-88 BUDGET Board of Supervisors 18 . Consider other possible candidates for special tax areas and possibly adding patrol cars at County expense for areas which vote additional taxes for police services. CAO 19. Analyze County parole program and recovery of costs through fees. CAO 20. Explore the concept of adding $100,000 to Probation Department for temporary help in writing reports to reduce court delay. CAO 21. Report on preferable way to consolidate Sheriff and Marshall operations. CAO 22. Review and report back on Supervisor Powers recommendations on Justice System Reforms. Blue Ribbon Committee 23 . Look into possibility of ballot measure for law enforcement and detention staffing and prepare recommendation to the Board of Supervisors. District Attorney 24. Report to Board on the child support program with recommendations for legislation which may improve operations. CAO 25. Review idea of coordination of homeless efforts through central administration without increasing overall administrative costs. CAO 26. Risk Manager to review agencies within the Contractors' Alliance utilizing county self insurance program as a means to reduce insurance costs, formation of a contractors ' pool, and other alternatives. CAO 27 . Review possible implementation of a work study program with U.C. Berkeley to make use of student workers at minimal County cost. CAO/Community 28. Study notice system for public hearings used Development/ by the County to address complaints Public Works received by the Board about people not getting notice of hearings that affect them. -19- ATTACHMENT III FY 1987-1988 LINE ITEM ADJUSTMENT DATA PROCESSING CHARGES Budget Unit Account Title Increase Decrease 0001 2315 Data Processing Services 28 0003 2315 Data Processing Services 717 0010 2315 Data Processing Services 27, 333 0015 2315 Data Processing Services 11, 681 0016 2315 Data Processing Services 107, 583 0020 2315 Data Processing Services 50,000 0020 5022 Interdepartmental Charges 50,000 1690 2315 Data Processing Services 165, 000 1690 4951 Office Equip and Furniture 165,000 0026 2315 Data Processing Services 837 0035 2315 Data Processing Services 11, 563 0060 2315 Data Processing Services 27, 474 0063 2315 Data Processing Services 182 0148 2315 Data Processing Services 21342 0149 2315 Data Processing Services 81854 0200 2315 Data Processing Services 3274 0210 2315 Data Processing Services 25,045 0211 2315 Data Processing Services 20, 332 0214 2315 Data Processing Services 30,802 0215 2315 Data Processing Services 21,121 0235 2315 Data Processing Services 6,781 0240 2315 Data Processing Services 11,778 0242 2315 Data Processing Services 2,489 0243 2315 Data Processing Services 11,153 0245 2315 Data Processing Services 18,814 0255 2315 Data Processing Services 213 0300 2315 Data Processing Services 794 0308 2315 Data Processing Services 11,980 0340 2315 Data Processing Services 127,732 0340 2310 Professional/Special Svcs. 50,000 0347 2315 Data Processing Services 8,798 0353 2315 Data Processing Services 1,210 0355 2315 Data Processing Services 31402 0357 2315 Data Processing Services 8, 952 0366 2315 Data Processing Services 15,330 0450 2315 Data Processing Services 1, 382 0452 2315 Data Processing Services 72, 147 0500 2315 Data Processing Services 278, 012 0540 2315 Data Processing Services 34,488 0620 2315 Data Processing Services 6, 570 0650 2315 Data Processing Services 26,984 TOTAL 801,909 626,268 0147 9975 Misc. Non Taxable Revenue 175,641 -20- OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Kerry E. Harms, Assistant Date: July 29, 1987 County Administrator- Finance From: Joseph J. Tonda, I Subject: Liability Insurance for Risk Manager Contract Agencies RECOMMENDATION: 1. ) Direct Risk Management to continue to research the California Association of Non-profit Agencies insurance program, and with the mental health agencies explore their participation in this statewide insurance pool. 2. ) Defer decision on allowing contract agencies to participate in the County' s self-insurance liability program. BACKGROUND: We are concerned that mental health contract agencies cannot . obtain liability insurance at reasonable rates. Because of limited insurance writing capacity, many liability insurance companies refuse to provide insurance for these agencies because of the potential for high loss. The few insurance companies that are providing insurance are charging these agencies very high premiums to ensure losses will not exceed premiums. However, this insurance is now becoming more available and premiums are expected to decrease slightly. The problem contract agencies in Contra Costa County have in obtaining liability insurance at reasonable rates is a statewide problem. Because of the tremendous impact this has had on public funded human service agencies, State legislation was passed that permits non-profit organizations to participate in self-insurance pools to cover losses. This should be a viable alternative to buying insurance and provide those agencies with control of those costs. Pursuant to this legislative action, the California Association of Non-profit Agencies (C.A.N. ) was formed. C.A.N. is developing a non-risk sharing pool to cover losses, and purchase excess insurance to $1,000,000 to cover large or catastrophic losses. Non-profit agencies that provide human health and mental health care services will be eligible to ,join this pool, which is expected to be operating by January 1, 1988. We have reservations on including contract agencies in the CoUhty' s self=insurance liabil5.'.-.y program. The County is totally 14 self-insured, has limited dollars to cover its losses and has no excess liability insurance protection to cover large losses. The County should only cover losses for which the County is liable and responsible. To provide coverage to contract agencies would place the County at risk on exposures for which the County has no control or supervision. While benefiting the agencies, disadvantages to the County include expanding its liabilities, allowing the agencies to live off the funds generated in the trust fund, reducing the confidence level of those funds, and subjecting the County to the potential of covering any large losses incurred by the agencies with no cap on the maximum payout. The consequences could be paying County dollars on contract agency losses that are greater than agency premiums deposited in the County self-insurance program. There is also a question on the legality of placing contract agencies in the County' s self-insurance program. The Risk Retention Act of 1986 and the State Government Code Section 990 .8 authorize public agencies to pool resources with other public agencies for the purpose of sharing losses. State Government Code Section 990. 8 does not expressly authorize public agencies to pool with non-public agencies. Therefore, inclusion of contract agencies in the self-insurance fund is of questionable legality. JJT:py . THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on August 4, 1987 by the following vote: AYES: Supervisors Powers, Fanden, Schroder, Torlakson, McPeak NOES: None ABSENT: None ABSTAIN: None SUBJECT: In the Matter of Authorizing Additional) RESOLUTION NO. Personnel in Certain County Departments) 87/466 WHEREAS certain County departments have requested additional personnel for the 1987-1988 fiscal year; and WHEREAS these requests have been analyzed and reviewed during budget deliberations, and provision has been made in the Final Budget for certain personnel additions; THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS RESOLVES that the following positions are added to County departments effective August 4, 1987 : ORG. CLASS NO. BU# DEPARTMENT NO. CODE CLASSIFICATION ADDED 0003 County Administrator 1200 APWA Administrative Analyst 1 0003 ' County Administrator 1200 XDSI Executive Assistant to Hazardous Materials Comm. 1 0003 County Administrator 1200 J3TD Secretary-Advanced Level 1 ( 20/40) 0079 General Services 4032 GK7A Custodian I 3 0300 Sheriff 2585 6XWA Deputy Sheriff 6 0242 District Attorney 2850 6KVA DA Senior Inspector 1 0242 District Attorney 2850 JWXB Clerk-Experienced Level 1 0015 Treasurer Tax-Coll. 0015 JDWB Account C1erk. Exp. Level 1 0016 Assessor 1630 DKSB Appraiser-Analyst 2 0147 Data Processing 1065 LATC Sr. Program. Analyst 1 0147 Data Processing 1065 LAVA Programmer II 1 0147 Data Processing 1065 JWXB Clerk-Experienced Level 1 TOTAL ADDED 20 ORG. CLASS POS NO. BU# DEPARTMENT NO. CODE CLASSIFICATION NO. CANCELLED 0016 Assessor 1610 DAVA Asst. Appraiser 16-00072 1 0016 Assessor 1610 DAVA Asst. Appraiser 16-00075 1 0016 Assessor 1610 DAVA Asst. Appraiser 16-00170 1 0579 Veterans Res. Ctr. 0579 96WA Veterans Serv. Rep. 1 TOTAL POSITIONS CANCELLED 4 NET TOTAL POSITIONS ADDED 16 BE IT BY THE BOARD FURTHER RESOLVED that the positions designated above are subject to workload and organizational review and approval by the Office of the County Administrator prior to filling, and subject to classification review by the Personnel Department if deemed necessary. I hereby certify that this is a true and cc: Personnel Director correct copy of an action taken and County Departments entered on the minutes of the Board of County Administrator Supervisors on the date shown: Auditor-Controller (Payroll) Attested: August 4 , 1987 Phil Batchelor, Clerk of the Board of Supervisors and County Administrator By: Deputy \ RESOLUTION NO. 87/466