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Home My WebLink AboutMINUTES - 07281987 - 2.6 TO BOARD OF SUPERVISORS FROM: Phil Batchelor, County Administrator Contra Costa DATE: July 2 8, 1987 /r�""" "1 SUBJECT: REPORT.=FROM COUNTY DISASTER COUNCIL/ADVISORY COMMITTEE L ON THE THIRD ALLOCATION OF AB 2536 FUNDS SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION RECOMMENDATION: Accept the attached report from the County Disaster Council/Advisory Committee for distributing the third allocation of AB 2536 funds and set Tuesday, August 4, 1987 as the hearing date for the Board ' s distribution of funds allocated by the bill . BACKGROUND: The attached Disaster Council/Advisory Committee Report describes the background and requirements of AB 2536 . CONTINUED ON ATTACHMENT; YES SIGNATUR RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATUREISI: ACTION OF BOARD ON July 28, 1987 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT; ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. CC: OES ATTESTED _ �9�7 County Administrator PHYBATCF00LOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY 'DEPUTY M382/7-83 CONTRA COSTA COUNTY DISASTER COUNCIL 7� 1320 Arnold Dr., Ste 160 • Tel. (415) 228-5000 °Srd'�a�riT MARTINEZ, CALIFORNIA 94553 STATUS REPORT ON THE IMPLEMENTATION OF ASSEMBLY BILL 2536 RECOMMENDATION: That the Board authorize the distribution of the third state allocation of funds authorized by AB 2536 by distributing to the claimant school districts 100% of the required local match of the districts and distribute the remaining funds on an equal percentage of 96% to all other claimants as shown in Attachment No. 4. BACKGROUND: On March 11, 1986, the Governor approved and filed with the Secretary, of State Assembly Bill No. 2536 which authorized the allocation of funds from the Disaster Response Emergency Operations account to local agencies. The funds were allocated to cover the costs of providing victim assistance resulting from the February, 1986 storm. A total of $115,000,000 was allocated to this fund as follows: o $10 million was allocated to the Department of Social Services to provide additional grants to those eligible for assistance under the Individual and Family Grant program. These supplemental grants will provide up to $5,000 more in assistance over current funding levels. o $5 million was made available to the Office of Emergency Services for allocation to reclamation and levee maintenance districts to repair flood-related damage. o Up to $80 million was allocated to counties for the losses suffered and the costs incurred by local agencies as a result of storms and floods. o $20 million was made available to reimburse local agencies for the 1985-86 property tax revenue reductions as a result of the storms and floods. The Office of Emergency Services was appointed by the Board of Supervisors to administer the implementation of this bill in Contra Costa County. On May 6th, the Board of Supervisors appointed the Disaster Council to serve as the advisory body for recommending distribution procedures for the allocated funds. Status Report AB 2536 (Continued) A total of thirteen (13) claims were. initially filed on or before the April 30, 1986 deadline--one claim was filed after the deadline passed. Of the thirteen claims filed on time, nine were determined to be eligible applicants, four were school districts which are not eligible to share in these funds unless they meet certain conditions as outlined in guidelines provided by the state. Additionally, the allocated funds were not to be used for anything that was covered and claimed to the Federal Emergency Management Agency (FEMA) . During the months of July and August, 1986, County OES distributed $692,719 to the 10 claimants that reported damage within their jurisdiction. In August, 1986, the county received a second allocation of $679,357 to provide further assistance to the affected jurisdictions. With this allocation, a limited amount of instructions were received on how some of the monies must be distributed. Those instructions were: 1 - The county must provide 85% of $51,593 to the Walnut Creek School District for a claim deemed not eligible for federal funding. 2 - A distribution of 25% of the funds requested by schools and community colleges must be made. The amount claimed by these jurisdictions was- $325,236. 3 - The Reclamation Districts must be provided 85% of their $89,592 claim. The remaining monies should be distributed to agencies other than schools and community college districts. These include the county, cities, and special districts. After the second allocation, the state determined that sufficient funds were available to make some jurisdictions almost 100% whole. Therefore, each county was asked to resurvey each applicant and see if they had any outstanding costs which were not included in their initial claim. A Special Bulletin, shown as Attachment No. 1, was mailed to each previous applicant. The Office of Emergency Services received three adjusted claims. They were: Contra Costa County OES $ 12,069 from $ 10,069 City of. Orinda $ 318,726 from $ 100,000 City of Lafayette $ 1,726,479 from $ 3,479 On June 15, 1987, a third allocation of $2,299,999.00 was received from the state, as shown in Attachment No. 2. A press release was issued announcing the receipt of the third allocation of funds. -2- Status Report on AB 2536 (Continued) DISCUSSION: As shown in Attachment No. 3, the Disaster Council/Advisory Committee met on July 15, 1987, to consider recommendations for the Board on the distribution of the $2,299,999.00. During the meeting, three distribution strategies were discussed. ALLOCATION STRAGEGY: la. Distribute 100% of the requested local match claimed by School Districts to the claimant district; b. Set aside 10% of the funds received for future disaster preparedness activities; and, c. Distribute the remaining funds at an equal percentage of 91% to all other claimants. 2a. Distribute 100% of the required local match claimed by School Districts to the claimant districts; b. Set aside 10% of the funds received for future disaster preparedness activities; and, c. Distribute the remaining funds at an equal percentage of 86% to all other claimants. 3a. Distribute 100% of the required local match claimed by school districts to the claimant districts; and, b. Distribute the remaining funds at an equal precentage of 96% to all other claimants. By a majority vote, the Council decided upon strategy Number 3. The Council further concluded that if any jurisdiction does not use all of their allocated funds, the remaining funds shall be returned and deposited in the Natural Disaster Preparedness Fund. Additionally, the Council directed that the Office of Emergency Services o Obtain an updated damage assessment from all claimants and file an amended claim with the state; o The Amendment should include monies for the administration of natural disaster programs in the future. o Notify each claimant and council member when the Board hearing is scheduled. The attached list shows those persons . and agencies who were in attendance at this specially called meeting. CW:af -3- 0325A + ATTACHMENT NO. 1 OFFICE OF EMERGENCY SERVICES Contra Cecil Williams Di DIVISION OF THE COUNTY Costa Di ADMINISTRATORS OFFICE 1320 Arnold Drive, Suite 160 County Martinez, California 94553 (415) 228-5000 . SPECIAL BULLETIN March 31, 1987 TO: ALL AB2536, CORTESE FUND CLAIMANTS SUBJECT: ADDITIONAL CLAIMS FOR FEBRUARY 1986 STORM DAMAGES The Contra Costa County Office of Emergency Services. has been informed that more money may be available to, pay upwardly adjusted claims, for storm damages your agency experienced during the February 1986 disaster period. If you have more documented costs associated with the categories for eligible expenses than you claimed to this office in April of 1986, you may submit an additional claim before April 17, 1987 at 5:00 p.m. It is not guaranteed that you will receive more than your original claim, but it may be worth the effort if you have a major increase over your inital damage estimate. If you have any questions, please contact Miriam Hawthorne, Program Coordinator, at the above address. Cecil Williams + ATTACHMENT NO. 2 OFFICE OF EMERGENCY SERVICES Contra Cecil Williams Di DIVISION OF THE COUNTY Costa Di ADMINISTRATOR'S OFFICE 1320 Arnold Drive, Suite 160 County Martinez, California 94553 (415) 228-5000 FOR FURTHER INFORMATION: M IRIAM HAWTHORNE JUNE 15, 1987 SENIOR EMERGENCY PLANNING COORDINATOR NEWS RELEASE (415) 228-5000 S UNNE MC PEAK, CHAIRPERSON OF THE BOARD OF SUPERVISORS IS PLEASED TO ANNOUNCE THAT CONTRA COSTA COUNTY HAS RECEIVED A THIRD AND FINAL ALLOTMENT OF STORM -RELIEF FUNDS IN THE AMOUNT OF $2,299,999• THE COUNTY OFFICE OF EMERGENCY SERVICES HAS BEEN MANAGING THE PROCESS OF DAMAGE ASSESSMENT AND FUND DISBURSEMENT MANDATED BY ASSEMBLY BILL 2536, CORTESE. AFTER CONTRA COSTA COUNTY WAS DECLARED A DISASTER AREA BY THE PRESIDENT IN FEBRUARY OF 1986, THE STATE LEGISLATURE VOTED TO PROVIDE $115 MILLION FOR REIMBURSEMENT OF COSTS TO REPAIR STORM DAMAGE IN ELIGIBLE COUNTIES. THE BOARD OF SUPERVISORS WILL DIVIDE THE FUNDS AMONG LOCAL AGENCIES AFTER RECEIVING RECOMMENDATIONS FROM THE COUNTY DISASTER COUNCIL WHEN IT MEETS LATER THIS MONTH. THE BOARD OF SUPERVISORS WILL HOLD A PUBLIC HEARING BEFORE ORDERING DISPERSAL OF FUNDS. FURTHER ASSISTANCE CAN BE OBTAINED BY CALLING THE OFFICE OF EMERGENCY SERVICES AT (415) 228-5000. - END - 0054h ATTACHMENT NO. 3 CONTRA COSTA COUNTY DISASTER COUNCIL 1320 Arnold Dr., Ste 160 • Tel. (415) 228-5000 0 srq —(f iiiuMARTINEZ, CALIFORNIA 94553`� , June 30, 1987 Subj : Storm Damage Claims: Disbursement Advisory Committee Dear The Contra Costa County Office of Emergency Services (OES) has received the final allocation of funds for 1986 storm damage claims. You are invited to be a member of the Advisory Committee that will make recommendations to the Board of Supervisors for the distribution of those funds. The committee will meet July 15, 1987 at 3:30 in the OES Conference Room, #266. Please notify Miriam Hawthorne, of this office, if you plan to attend. Very truly yours, CECIL WILLIAMS, DIRECTOR CW:MH:af 0056H 0057H Supervisor Sunne McPeak District 4 2301 Stanwell Drive Concord CA 94520 Supervisor McPeak_ Joe Harb Mayor City of Orinda 26 Orinda Way Orinda CA 94563 Mayor Harb_ Katherine Palmer Mayor. City of Brentwood 708 Third Street Brentwood CA 94513 Mayor Palmer Katherine Cormignani Mayor City of San Pablo 1933 Wanlass Avenue San Pablo CA 94806 Mayor Cormignani_ Douglas Offanhartz Mayor City of Danville 510 La Gonda Way Danville CA 94526-1742 Mayor Offanhartz_ Oliver Holmes Mayor City of Pleasant Hill 3300 N. Hain Street Pleasant Hill CA 94523 'Mayor Holmes Joel. Keller Mayor City of Antioch P.O. Box 130 Antioch CA 94509 Mayor Keller_ John Goularte Mayor City of Pinole 2131 Pear Street Pinole CA 94565 Mayor Goularte_ Richard Mink Mayor City of El Cerrito 10890 San Pablo Avenue .. El Cerrito CA 94530 Mayor Mink_ George Livingston Mayor City of Richmond Civic Center Plaza Richmond CA 94805 Mayor Livingston_ Charles Collins Mayor City of Hercules P.O. Box 156 Hercules CA 94547 Mayor Collins_ John Meakin Mayor City of San Ramon 2222 Camino Ramon San Ramon I CA 94583-1350 Mayor Heakin_ Don Tatzin Mayor City of Lafayette ,251 Lafayette Circle Lafayette CA 94549 Mayor Tatzin_ Margaret De Priester Mayor Town of Moraga P.O. Box 188 Moraga CA 94556 Mayor DePriester— Mary Lou Lucas Mayor City of Walnut Creek 1666 Main Street Walnut Creek CA 94596 Mayor Lucas_ Donald Paff East• Bay HUD P.O.' Box 24055 Oakland CA 94623 Mr. Paff_ Don Leonard PG&E 1030 Detroit Ave. Concord, Ca 94520 Hr. Leonard_ Emily Decker, Manager Diablo Chapter American Red Cross 1300 Alberta Way Concord CA 94521 Ms. Decker Mark Finucane Director Health Services 20 Allen Street Martinez Hr. Finucane J. Michael Walford Director Public Works Department 651 Pine Street Martinez Mr. Walford Richard K. Rainey Sheriff-Coroner 651 Pine Street Martinez Sheriff Rainey_ Phil Batchelor County Administrator 651 Pine Street, 11th Floor Martinez Mr. Batchelor_ Dr. Ronald L. Stewart Superintendent of Schools Contra Costa County 75 Santa Barbara Road Pleasant Hill CA 94523 Dr. Stewart Captain Ron Oliver California Highway Patrol 5001 Blum Road Martinez CA 94553 Capt. Oliver_ Chief Lawrence Olson East Bay,'Regional Parks 11500 Skyline Blvd. Oakland CA 94619 Chief Olson Y, Chief William Maxfield Consolidated Fire District 2010 Geary Road Pleasant Hill CA 94523 Chief Maxfield Ron J. Banducci Shell Oil P.O. Box 711 Martinez CA 94555 Mr. Banducci Kathy Radke Councilperson City of Martinez 525 Henrietta Street Martinez CA 94553 Ms. Radke_ Frank Sharit Safeway Stores 900 Marina Bay Parkway Richmond CA 94804 Mr. Sharit Sue Cross Lafayette School District 1340 San Reliez Court Lafayette CA 94549 Mrs. Cross Maralyn Erickson Pittsburg City Council 2020 Railroad Avenue Pittsburg CA 94565 Ms. Erickson Diane Longshore Councilmember, City of Concord No. CA Rehab Foundation 2190 Meridian Park Blvd. Concord CA 94527-1746 Hs. Longshore_ Kimberly Farls Pacific Bell 620 Folsom, Room 117 San Francisco CA 94107 Ms. Farls_ Ron Currie Mayor City of Pittsburg 2020 Railroad Avenue Pittsburg CA 94565 Mayor Currie_ Christopher H. Nudeck PO Box 844 Stockton, CA 95201-0844 Richard Rockwell Bradford Island PO Box 1461 Stockton, CA 95201 Robert Pacini, President Winter Island 5115-A Clayton Rd. Concord, CA 94521 Susan Williams East Bay Regional Park District 11500 Skyline Blvd. Oakland, CA 94619 John S. Jones City of Brentwood 708 Third Street Brentwood, CA 94513 Michael A. Klein► City of Clayton 1005 Oak Street Clayton, CA 94517 G. Keith Freeman City of Pinole 2121 Pear Street Pinole, CA 94519 Bill Charlesworth City of San Pablo #1 Alvarado Square San Pablo, CA 94806 Tom Sinclair, City Manager City of Orinda 126 Orinda Way Orinda, CA 94563 Guy Erickson, City Engineer City of Lafayette 251 Lafayette Circle, Ste 140 Lafayette, CA 94549 John A. LaSalle Acalanes Union School Dist. 1212 Pleasant Hill Rd. Lafayette, CA 94549 Craig T. Blake orinda Union School Dist. 8 Altarinda Rd. Orinda, Ca 94563 J. .A.. Tanner San Ramon Vly Unified School Dist. 699 Old Orchard Drive Danville, CA 94526 Kenneth A. Meinecke, Supt. Walnut Creek School District 960 Ygnacio Valley Rd. Walnut Creek, Ca 94596 Hugh Taylor Martinez Unified School Dist. 921 Susanna Street Martinez, CA 94553 Tomi Hiromoto Richmond Unified School Dist. 1108 Bissell Avenue Richmond, CA 94802 Peggy Reif Mt. Diablo Unified School Dist. 1936 Carlotta Drive Concord, CA 94519 ATTACHMENT No. 4 CONTRA COSTA COUNTY AB 2536 THIRD ALLOCATIONS CALCULATIONS CITIES, COUNTY AND SPECIAL DISTRICTS: ALLOCATION X OF AMOUNT DR161NAL AMT. OF STATE AMT. OF FEDERAL OUTSTANDING ADDITIONAL REMAINDER DUE TOTAL 3RD 2 299 999 X OF TOTAL AMT. CLAIMED ALLOCATION ALLOCATION UNPAID CLAIMS CLAIM 7-15-81 CLAIM AAOUN� DUE CLAIM RECEIVEI CITY OF BRENTWOOD 14,054 13,227 $0 $027 $827 0.0359% $790 991 CITY OF CLAYTON $2,318 $1,845 $0 $473 $473 0.0205% $452 99% CITY OF CONCORD $545,000 $433,811 f0 $111,189 $111,189 4.8262% $106,251 99% CITY OF LAFAYETTE $3,479 $2,769 $0 $710 $1,723,000 $1,723,710 74.8186X $1,647,156 96X CITY OF ORINDA 1100,000 $53,758 f0 $46,242 $218,726 $264,968 11.50111 6253,200 96% CITY OF PINOLE $35,900 $28,575 $0 $7,325 $7,325 0.3179X $7,000 99% CITY OF SAN PABLO $9,660 $7,689 10 $1,971 $1,971 O.OB56% $1,883 991 DIABLO COMMUNITY SERVICE $31,500 $25,073 $0 $6,427 $6,427 0.2790X $6,142 991 EAST BAY REGIONAL PARKS $1,825 f0 $0 $1,825 $1,825 0.07921 $1,744 961 COUNTY DES $10,069 18,015 $0 $2,054 $10,000 $12,054 0.5232% $11,519 97X COUNTY PUBLIC WORKS $638,000 $507,838 $0 $130,162 1130,162 5.6496% 1124,381 99% t COUNTY ASSESSOR $10,400 $8,278 f0 $2,122 $2,122 0.0921% $2,028 99% TOTAL $1,392,205 $1,080,878 $311,327 11,951,726 $2,263,053 $2,162,545 SCHOOL DISTRICTS: ACALANES $113,270 $28,318 $84,952 $0 $0 $0 100% MARTINEI $77,439 $19,360 $38,373 $19,706 $19,706 $19,706 100% MT. DIABLO $36,068 $9,017 $27,051 $0 $27,949 $27,949 $27,949 100% ORINDA $39,733 $9,933 $0 129,800 $29,800 $29,800 1001 RICHMOND $27,049 $6,762 $0 $20,287 $20,287 $20,287 100% SAN RAMON VALLEY $32,175 $7,919 $23,533 $723 $723 $723 100% WALNUT CREEK $51,095 $43,854 $38,321 031,080) $26,965 ($4,115) $0 100% TOTAL $376,829 $125,163 $212,230 $39,436 654,914 $98,465 $98,465 RECLAMATION DISTRICTS: BYRON $34,681 $25,546 $0 $9,135 $9,135 0.3965% $8,729 99% DELTA FARMS $3,846 $3,269 $0 $577 $517 0.0250X $551 99X HOLLAND $6,678 $5,676 $0 $1,002 $1,002 0.0435% $957 99% WEBB $33,764 $22,687 $0 $11,077 $11,077 0.480BX $10,585 991 RINDGE $4,377 $3,720 $0 $657 $657 0.02B5X $628 99X BRADFORD $3,757 $3,193 t0 $564 $564 0.0245X $539 99X OUIMBY $13,301 $5,358 $0 $7,943 $7,943 0.3448% $7,590 97% CONEY $822 $348 f0 $474 $474 0.0206X $453 97X WINTER t $62,478 $53,106 $0 $9,372 $9,372 0.4068X $8,956 991 TOTAL $163,704 $122,903 $40,801 $40,801 $38,989 GRAND TOTAL $1,932,738 $1,328,944 $391,564 $2,402,319 $2,299,999 TO, BOARD OF SUPERVISORS FROM: Phil Batchelor , County Administrator C=lra Costa DATE: July 2 8 , 1987 CO"" "1 SUBJECT: THIRD ALLOCATION OF AB 2536 STORM RELIEF FUNDS SPECIFIC REQUEST(S) OR RECOMMENDATION(S)• & BACKGROUND AND, JUSTIFICATION SUBJECT: THIRD ALLOCATION OF AB 2536 STORM RELIEF FUNDS On recommendation of the Disaster Council/Advisory Committee, IT IS BY THE BOARD ORDERED that August 4, 1987, at 10: 30 a .,m. , is FIXED as the time for hearing on the recommendations of the Advisory Committee on the third allocation of AB 2536 storm. relief funds . CONTINUED ON ATTACHMENT: YES SIGNATURE: _ .RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATUREISI: ACTION OF BOARD ON JLIy28, 1987 APPROVED AS RECOMMENDED X OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X UNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. . CC: OES ATTESTED County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF SUPERVISORS AND COUNTY ADMINISTRATOR BY ,DEPUTY M382/7-83