The URL can be used to link to this page

Home My WebLink AboutMINUTES - 08261986 - 2.3 C,3 TO BOARD OF SUPERVISORS FROM: Ida Daniel Berk, Executive Director, Community Services V1.11 Xtra Department Cx)sta DATE; August 26, 1986 SUBJECT: AUTHORIZATION TO EXECUTE HEAD START CONTRACT WITH SOUTHSIDE CENTER FOR PERIOD AUGUST 1 - DECEMBER 31 , 1986 SPECIFIC REQUEST(S) OR RECOMMENDATION(S) 8c BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION: APPROVE AND AUTHORIZE Director, Community Services Department to execute, on behalf of the County, a contract with Southside Center, Inc. , in the amount of $137,687 to provide Head Start services for children in the Richmond area for the period August 1 - December 31 , 1986. A budget for the month of August in the amount of $7,196.00 is included with this Order. A separate budget covering the months of September - December will be submitted for approval within 10 working days to permit required Head Start Policy. Committee, Agency Board approval and County Counsel review. II . FINANCIAL IMPACT: No Financial impact for the County. Funds for this contract are Federal funds and are included in the Head Start Trust Fund Account. [II.. REASONS FOR RECOMMENDATION: A six-month contract was negotiated with Southside Center in January, 1986, covering the period January 1 - June 30, 1986. Subsequent funding of this contract was dependent upon the Agency's ability to meet specific Grant and Contract condi- tions. The conditions have been satisfied. Budgets developed for programmatic functions must be approved by both the Head Start Policy Committee and the Agency Board of Directors . Preparing .the contract in this manner allows for proper Com= mittee and Board action for the months of September - December, and at the same time allowing the present operation of Southside Center to continue the activities necessary to keep the Agency in operation and start up for the 1986-87 school year. IV. CONSEQUENCES OF NEGATIVE ACTION: . In event the recommended action is not approved, Southside Center will be unable to provide Head Start services, and the children in West County would suffer a delay in the opening of classes for the 1986-87 school year. CONTINUED ON ATTACHMENT: YES SIGNATUR , RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): / ACTION OF BOARD ON gust , Vbb APPROVED AS RECOMMENDED X OTHER DIRECTED staff to report to the Board in six months on the operation of the program during the six month period. VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE _ X UNANIMOUS (ABSENT III AND CORRECT COPY OF AN ACTION TAKEN AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN. cc: County Administrator ATTESTED __August 26 , 1986 Auditor-Controller P14IL BATCHELOR, CLERK OF THE BOARD OF Community Services SUPERVISORS AND COUNTY ADMINISTRATOR Contractor A By-- DEPUTY M382/7-83 -- Page 1 of $' • or No.a�ooa • PART III.BUDGET INFORMATION SECTION A-BUDGET SUMMARY Grant Program, Federal Estimated Unobligat•d Funds New or Rey t Function Activity orrActivity Federal Non-Federal F•d•ra! Non*GdWW Total a c • 2. 3. 4. S. TOTALS i SECTION a-BUDGET CATEGORIES 6. Object Class Categories -Gram Program, Function or Ac6ft Total 1 4 a. pets"U el i 1 ,957 i i i i 1 ,957 b. FrkW 8•n•hts 377 377 c. Travel -0- - d. Equiprnent -0- 0. Suppliers 300 300 t. Contractual 1 ,500 1 ,500 g. C al:ruwon -0- - h. Other 3,062 3,062 1. Total Direct Charges .7,196 7-196 J. Indirect Charges k. TOTALS $ 7,196 = i i i 7. Program Inoorrw i i i f i CONTRA COSTA COUNTY HEAD START SOUTHSIDE CENTER (Delegate) BUDGET/PROGRAM APPROVAL: (Signature of Policy Committee Chair) (Date) (Signature of Delegate Agency Chair) (Date) PROGRAM YEAR 21 (August) • SOUTHSIDE CENTER Pane 2 of 8 (agency) SECTION B BUDGET CATEGORIES CATEGORY 6a PERSONNEL No. of Title of Position Rate Hours Weeks Total Positions Per Hour Per Week Per Year 1 Executive Director 12.15 15 4 729* * 1 Secretary 752 37.5 4 1 ,228 *Paid on semi-monthly basis of $364.50 614.03 Rev. 12/84 PROGRAM YEAR 21 Paae 3 of 8 SOUTHSIDE CENTER Agency Section B Budget Categories Category 6b Employers Cost of Fringe Benefits b.l F.I .C.A. % x $ b.2 S.U.I . % x $ b.3 Health/Dental Ins. % x $ b.4 Workers' Comp. Ins. % x $ % x $ % x $ b.5 Life Insurance b.6 Pension/Retirement b.7 Other (Specify) Total Fringe Benefits @ 19.26% x 1957 377 Category 6c Out of .Area Travel c.1 Conference Transportation, -Meals, Lodging c.2 Conference Registration Total Travel PROGRAM• YEAR 21 Page 4 of 8 SOUTHSIDE CENTER Agency Category 6d Equipment (Tangible personal property with useful life of over two years and acquisition cost of $500 or more per unit) d.l Vehicle d.2 Copy Machine d.3 Typewriter d.4 Other Total Equipment - 0 - Category 6e Supplies e.1 Classroom Supplies e.2 Office Supplies $300 (postage) Office Supplies e.3 Custodial Supplies e.4 Health Supplies e.5 Kitchen Supplies e.6 Printed Forms e.7 Other Operating Supplies Total Supplies 300.00 Category 6f Contractual (Procurements, except Equipment, secondary recipient, organization, organizations for provision of Tech/Asst) f.l Accounting Services f.2 Consultant Services Chris Wimbish - one month @ $1 ,500.00 f.3 Bus Services f.4 Other Contractual Total Contractual 1 ,500.00 PROGRAM YEAR 21 Paae 5 of 8 • r • (Agency) Category 69 Construction Total Construction - 0 - Catenory 6h Other Costs h.l Advertisement (Recruitment only) 200.00 h.2 Bank Payroll Service Charles 35.00 h.3 Bus/truck fuel License is h.4 Bus Insurance Vehicle Registration h.5 Bus Maintenance License #'s h.6 Bus rental (field trips) h.7 Child care/group baby sitting r 10.00 h.8 Equipment rental (Copy Eq. )_ 300.0.0 Fire extinguishers h.9 Field trip admissions h.10 Heals (children)(children not covered or only partially covered by USDA reimbursement) children x x = meal no. ) rate days children x x = mea no. ) rate days HS/5b 91/85 PROGRAM YEAR 21 Page 6 of 8 ` Southside center gency Category. 5h Other Costs (continued) h.11 Meals (adult) mea no. adults x rate x (days) s h.12 Insurance General Liability Fire/Theft Pupil Accident/Liability Other h.13 Maintenance and Repair of Property 2000 h.14 Medical/Dental Services. (emergency) h.15 Medical/Dental/Speech/Vision Screening h.16 Medical/Dental/Speech/Vision Follow-up h.17 Parent Activities h.18 Parent Travel (@ Federal rate) x .205 x 15 .(miles rate no. h.19 P. O. Box Rental h.20 Professional Association Dues h.21 Space Rental Classroom x rater _'(s4-_ft- ) - x - X - _ x Office x -261 Storage x - Other x h.22 Staff Mileage (@ Federal rate) 41 x x .205 no. (miles) (rate) j PROGRAM YEAR _1 Page _Z of _j Southside Center Agency Category 6h Other Costs (continued) h.23 Telephone 237-5744 200 no. (Location) no. Location no. Location no. Location no. Location h.24 Training and Technical Assistance h.25 Vehicle Rental h.26 Utilities PG&E Location Amount Location +. (Amount) r Location (Amount) Location (Amount) Water Garbage Disposal Svc. Other (specify) Total Other Costs 3062 J � 0 • � � � . m . � .� co . a � � CC) . A % � 0 . � ■ � . � � � - � % � S cr / U « � ® . \ 0 � _ � fA $ � � - m � r ti � . S