HomeMy WebLinkAboutMINUTES - 08191986 - 1.37 T& BOARD OF SUPERVISORS —037
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FROM: PHIL BATCHELOR Costa
COUNTY ADMINISTRATOR
DATE: August 1, 1986 County
SUBJECT: Agreement Amendment
Pacific Computing Group, Inc.
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION
Approve and authorize the Chair of the Board of Supervisors to execute on
behalf of the County an amendment to the _ contract with Pacific Computing
Group, Inc. by extending the period covered to December 31, 1986. The con-
tract is for the provision of data processing analytical and programming
services.
II. FINANCIAL IMPACT
There is no increase in the already approved funds for this contract.
III. REASONS FOR RECOMMENDATION
The contractor will be used to pick up data processing analysis and program-
ming requirements above the normal staff levels, and to complete the work
required which would normally be completed by staff. Data Processing has
some vacancies created by promotions of staff and resignations, and, while
these positions are in the process of being filled, contractors will be used
to perform the required work on projects.
IV. BACKGROUND
1. Land Information System
a. Close of Roll
This sub-module will complete the close of the assessment roll for
the Assessor's Office. The new module uses the new online Land In-
formation System database for the close of roll and subsequent re-
quired reports.
b. Property Characteristics Sales System
The Property Characteristics Sales system will include building per-
mit information, sales data, and property characteristics. This
proposed system was included in the original plan for the Land In-
formation System.
CONTINUED ON ATTACHMENT:_�YES SIGNATURE: avo, S
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF,BOARD CSIMMITTEE
APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON AUG 1 9 198b APPROVED AS RECOMMENDED OTHER
VOTE OF'SUPERVISORS
UNANIMOUS (ABSENT ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: ° AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Orig. Dept. : Data Proc. Services A U G 19 1986
CC: c/o Data Processing Services ATTESTED _
Consultant 1 PHIL BATCHELOR, CLERK OF THE BOARD OF
Auditor-Controller LSUPERVISORS AND COUNTY ADMINISTRATOR
County Administrator ------ - ----- --
Data Processing Services
M382/7-83 " BY DEPUTY
This new system would open some avenues to provide appraisal data
` and cost analysis functions currently available in only limited
ways.
The new system, when completed, will provide the Assessor with work
activity reports needed by management.
c. Building Inspection
Additional phases have been funded for this calendar year. They are
Client Call-in and Land Summary.
Client Call-in is a sub-system that allows a contractor to call a
Building Inspection Department. clerk and schedule inspections on in-
dividual permits. At the end of the day, a log and call tags are
printed for the following days' inspections. The tags are given to
the inspectors the following morning, the inspections are made, and
the results are written on the tags. The results of the inspections
are entered into the system by the clerks. This gives a complete
inspection history for each permit, as well as a means of scheduling
and tracking inspections.
Land Summary is an addition to the Permit Management System, to
maintain lists of parcels or documents which will be used to facili-
tate multidocument processing and database navigation.
2. Personnel
Extensive development will be performed on the examination module of the
Personnel System. This application requires a high degree of knowledge
in database architecture and on-line communications (ADSO). In addition
to this project, a computerized benefits system has been requested by
the Personnel Department; this is currently in the planning stages and
will require the same expertise as the eligibility module.
V. CONSEQUENCES OF NEGATIVE ACTION
Failure to approve this application will impact these systems in the follow-
ing manner:
1. Land Information System
a. Close of Roll
Might prevent the production of the assessment roll and related area
code, and district summarization reports; and might also prevent the
completion of 'the close of the roll for the Assessor. This phase is
coming from the newly converted on-line database system, and is
critical for the Assessor.
b. Property Characteristics Sales
The development of the Property Characteristics Sales sub-system
will, be severely delayed, which will result in the continuing usage
of the current inefficient and costly batch systems; namely, Prop-
erty Appraisal Aids (PAA) and Sales Ratio Analysis (SRA). Addi-
tionally, work statistics needed by the Assessor will not be
provided.
c. Land Summary
The land summary features reduce clerical work by providing a fea-
ture to issue permits to all parcels within a tract, versus individ-
ual issuance. While on the surface this might not appear to be a
lot of work, it can result in as many as two hundred permits per
tract. there are other enhancements that would continue to require
clerical effort if this area is not implemented.
2. Personnel
Delays in implementation will be experienced as the current manpower
will be unable to meet the established timeframes. Since this is an in-
tegral part of the entire on-line system for Personnel, any delay will
result in continued use of an antiquated system which requires excessive
paperwork, duplication of effort, and misuse of personnel staff.
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