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MINUTES - 11081977 - R 77N IN 2
r9 The following are the calendars prepared by the Clerk, County Administrator, and Public Works Director for Board consideration. MOM JAMES P KENNY.RICHMOND CALENDAR FOR THE BOARD OF SUPERVISORS WARREN N.BOGGESS 1ST DISTRICT CONTRA COSTA COUNTY CHAIRMAN ROBERT NANCY C. FAHDEN.MARTINEZ RT I.SCHROOER 2ND DISTRICT VICE CHAIRMAN ROBERT I SCHRODER.LAFAYETTE AND FOR JAMES R.OLSSON.COUNTY CLERK 3RD DISTRICT AND E%OFFICIO CLERK OF THE BOARD WARREN N.BOGGESS.CONCORD SPECIAL DISTRICTS GOVERNED BY THE BOARD MRS.GERALOINE RUSSELL 4TH DISTRICT BOARD CHAMBERS.ROOM 107•ADMINISTRATION BUILDING CHIEF CLERK ERIC H.HASSELTINE.PITTSBURG P.O.BOX 911 PHONE(415)372.2371 5TH DISTRICT MARTINEZ.CALIFORNIA 94553 TUESDAY NOVEMBER 8, 1977 The Board will meet in all its capacities pursuant to Ordinance Code Section 24-2 .402 . 9 :00 A.M. Call to order and opening ceremonies . Consider recommendations of the Public Works Director. Consider recommendations of the County Administrator. Consider "Items Submitted to the Board. " Consider recommendations and requests of Board members . Consider recommendations of Board Committees . 9:45 A.M. Executive Session (Government Code Section 54957 .6) as required or recess. 10: 45 A.M. As Ex Officio the Board of Supervisors of the County Flood Control and Water Conservation District hold hearing to consider Amendment No. 4 to the Zone 3B Project, Grayson Creek (between Astrid Drive and Moiso Lane) , Pleasant Hill area. 11: 00 A.M. As Ex Officio the Board of Supervisors of County Sanitation District No. 15 hold hearing on proposed condemnation of certain real property in the Bethel Island area required for a sewer system. 11: 05 A.M. Hearing on grievance appeal of Mr. Charles Johnson. 2: 00 P.M. Workshop to discuss Board policy for traffic control on residential streets. ITEMS SUBMITTED TO THE BOARD ITEMS 1 - 8 : CONSENT 1 . AUTHORIZE changes in the assessment roll. 2 . AUTHORIZE extension of time in which to file final map of Subdivision 4869, Oakley area. 3. ACCEPT as complete construction of private improvements in Minor Subdivision 25-76 , Lafayette area, and exonerate bond. 4 . FITC November 29 , 1977 at 11: 10 a.m. for hearing on appeal of Kay Building Company and Danville Station Homeowners Association fro,;: Planning Commission denial of Final Development Plan 3032-77, Danville area. 5 . FITC December 6, 1977 at 11: 05 a.m. for hearing on Planning Commission recommendation with respect to application of Newkirk & 'Wilcox (2160-RZ) to rezone land in the Concord area. • 4 t�►tut2 f Board of Supervisors ' Calendar, continued November 8, 1977 6. ADOPT ordinances (introduced November 1, 1977) as follows: a. No. 77-109 rezoning land in the Alamo area (application of Elbaco, Inc. , 2157-RZ) ; and b . Amending the Ordinance Code to effectuate provisions of the California Vehicle Code to provide for the abatement and removal of abandoned vehicles from private and public property. 7• AUTHORIZE legal defense for persons who have so requested in connec- tion with Superior Court Action 171559 . 8. DENY the claim of Bobbie Spears . Items 9 - 20 : DETERMINATION (Staff recommendation shown following the item. ) 9 . MEMORANDUM from Director, Human Resources Agency , submitting recom- mendations of the Child Health & Disability Prevention Program Advisory Board with respect to composition of said board. CONSIDER APPROVAL OF RECOMMENDATIONS 10. CONSIDER reappointment of Mr. William Ambrose and Mr . Joe Mangini, Jr. as Directors of the Castle Rock County Water District, as recommended by Supervisor R. I. Schroder. APPOINT AS RECOMMENDED 11. LETTER from Mr. Alexander Babin tendering his resignation as repre- sentative of the Third Supervisorial District on the Contra Costa County Community Development Advisory Council. ACCEPT RESIGNATIOr; AND APPLY POLICY ON APPOINTMENTS TO BOARDS AND COMMISSIONS 12. MEMORANDUM from Director, Human Resources Agency, requesting that the Board adopt a revised resolution, accepting responsibility for debts and liabilities of the County 's Prepaid Health Plan, to reflect the currently correct legal reference to the Knox-Keene Health Care Service Plan Act of 1975• APPROVE REQUEST 13• LETTER from President, Professional Communications Systems, Inc . , requesting permission to discuss various aspects of competitive bidding on provision of communications equipment for the County . REFER TO COUNTY AUDITOR-CONTROLLER (PURCHASING AGENT) FOR REPORT 14. REPORT from County Health Officer relative to the public health hazards associated with the Contra Costa Waste Service (G.B.F. ) disposal site near Antioch. REFER TO INTERNAL OPERATIONS COMMITTEE 15 . LETTER from President, West Contra Costa Bar Association, advising that members of the Association wish to participate in discussions between the City of Richmond and the Board regarding the City 's proposal to move the Richmond courts to the downtown Richmond area. REFER TO COUNTY ADMINISTRATOR 16. LETTER from President, The Orinda Association, advising that the Board of Directors recommends all of Orinda be included and serviced by a Bus Taxing District and that a County Service Area, subject to voter approval, be established to provide the necessary funds. REFER TO PUBLIC WORKS DIRECTOR FOR REPORT 17 . LETTER from President, Concord TV Cable, requesting that the Board grant said firm the same modified deregulation of subscriber rates and/or charges as granted by the City of Concord. ?ZFER TO COUNTY ADMINISTRATOR Board of Supervisors ' Calendar, continued November 8, 1977 18. PETITION signed by residents of Hagen Oaks tract requesting enforce- ment of County Ordinance No. 1980 to require provision of cable television service for said area; and LETTER from Mr. Bob Ferguson, Alamo, seeking Board assistance with respect to provision of cable television service to residents of Hagen Oaks subdivision. REFER TO COUNTY ADMINISTRATOR FOR REPORT 19 . LETTER from Executive Officer, Central Valley Region, California Regional Water Quality Control Board, transmitting five-year list of proposed projects to be funded under the Clean Water Grant Program. REFER TO PUBLIC WORKS DIRECTOR (ENVIRONMENTAL CONTROL) AND COUNTY HEALTH OFFICER 20 . MEMORANDUM from Director, Human Resources Agency, transmitting second interim status report on the study of management alternatives for the Medical Services Department (Enterprise Fund) , and recommend- ing that receipt of the report be acknowledged and that the Enterprise Fund Task Force be directed to continue the study as planned. APPROVE RECOMMENDATION Items 21 - 24: INFORMATION (Copies of communications listed as information items have been furnished to all interested parties. ) 21. MEMORANDUM from Director of Planning advising of the election of officers for the County Planning Commission and the San Ramon Valley and Orinda Area Planning Commissions. 22. LETTER from President, Contra Costa County Mental Health Association, urging that county monies be made available for the continuing operation of Teen Hope facility in Concord. 23 . LETTER from Administrative Assistant, Carquinez Coalition, Inc. , advising that the organization is undertaking a needs assessment for the West Contra Costa area and advising that information obtained will be made available as needed. 24. NOTICE from California Regional Water Quality Control Board of public hearing to be held November 15, 1977 in Oakland to consider amend- ment of the Water Quality Control Plan for the San Francisco Bay Basin. Persons addressing the Board should complete the form provided on the rostrum and furnish the Clerk with a written copy of their presentation. DEADLINE FOR AGENDA ITEMS: TUESDAY, 5 P.M. . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . The Finance Committee (Supervisors R. I. Schroder and J. P. Kenny) meets the 1st and 3rd Mondays of each month, 9: 00 a.m. , Room 108, County Administration Building, Martinez . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . . MOM OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Board of Supervisors Subject: Recommended Actions November 8, 1977 From: Arthur G. Will County Administrator I. PERSONNEL ACTIONS 1. Reclassification of positions as follows: Cost Department Center From To Social 5505 Human Services Human Services Service 581 Worker I-CETA Worker II-CETA 2. Decrease hours of positions as follows: Cost Department Center From To Medical 540 30/40 Library 20/40 Library Services Assistant I Assistant I TO1 Riverview 2022 40/40 Inter- 20/40 Intermediate Fire mediate Typist Typist Clerk Protection Clerk, x01 District II. TRAVEL AUTHORIZATIONS 3. Name and Destination Department and Date Meeting (a) Chris Benevent Seattle, WA National Drug Medical Services 4-3-78 to 4-8-78 Abuse Conference (b) Werner Cohn Seattle, WA Northwest Regional Social Service 11-16-77 to 11-18-77 Post-placement Children in Place- ment Conference (c) Thomas Falce Minneapolis, MN Seminar on Building Law and Justice 11-13-77 to 11-16-77 and Evaluating Court Systems Devel- Information Systems ooment (project funds) To: Board of Supervisors From: County Administrator Re: Recommended Actions 11-8-77 Page: 2. III. APPROPRIATION ADJUSTMENTS 4. Civil Service. Add $3 ,366 to internal transfer of $5 ,929 to allow for purchase of teleprocessing equipment - rather than budgeted rental - to realize cost savings. 5. Internal Adjustments. Changes not affecting totals for the following budget units: Civil Service (CETA - Titles II, IV) , Orinda Fire Protection District, Moraga Fire Protection District, Sheriff-Coroner, Marshal- Delta Judicial District, Probation, County Administrator, Plant Acquisition (2) , Public Works (County Sanitation District 15) . IV. LIENS AND COLLECTIONS 6. Authorize Chairman, Board of Supervisors, to execute Partial Release of Lien taken to guarantee repayment of the cost of services rendered by the County to Lawrence and Rebecca Sabedra, as recommended by the County Lien Committee. V. CONTRACTS AND GRANTS 7 . Approve and authorize Chairman, Board of Supervisors , to execute agreements between County and agencies as follows: Agency Purpose Amount Period (a) Santa Amend existing CETA $1,000 9-30-77 Clara Title I contract for to County labor market study to 11-14-77 Super- include additional intendent federal funds and of extend termination Schools date (b) Asso- Third phase DIME $10 ,500 9-1-77 ciation of file services Bay Area `O 8-30-78 Governments (c) East Detoxification, $29, 666 11-1-77 County recovery -and drop- to Community in alcohol services 12-31-77 Detoxifica- tion Center ^onnf; To: Board of Supervisors From: County Administrator Re: Recommended Actions 11-8-77 Page: 3. V. CONTRACTS AND GRANTS - continued 7. Agency Purpose Amount Period (d) Inter- Continue lease of $1,878 plus 11-11-77 to national IBM Printer and tax per mo. 11-10-79 Business Controller until 7-1-78, Machines, then $1,961 Inc. plux tax per mo. until 11-10-79 (e) Steve PHP consultation $18 ,000 10-18-77 Thompson services to Associates 3-31-78 S. Authorize Chairman_, Board of Supervisors, to execute documents accepting $78 ,500 in federal grant funds from Community Services Administration for continuation of the Emergency Energy Conservation Program to be administered by the Office of Economic Opportunity for the period October 1, 1977 through June 30, 1978 . 9. Authorize Chairman, Board of Supervisors, to execute documents accepting $715,500 in federal grant funds from Community Services Administration for continuation of the County Economic Opportunity Program, for the period of October 1, 1977 through June 30, 1978. 10. Authorize Chairman, Board of Supervisors, to execute contract in the amount of $4 , 400 with Robert Pollack for design and printing of 10, 000 copies of a Prepaid Health Plan handbook. VI. LEGISLATION None. VII. REAL ESTATE ACTIONS 11. Approve Relocation Assistance claim form, dated October 23, 1977 from G. L. Coates, M.D. , for relocation payment resulting from accuaisition o= property for Detention. Facility Project; authorize the Countv Principal Real Property Agent- to sign said claim form on behalf of the County; and authorize the County Auditor-Controller to issue a warrant in the amount of $1,155.75 payable to G. L. Coates, M.D. 000 '7 To: Board or Supervisors From: County Administrator Re: Recommended Actions 11-8-77 Page: 4. VIII.OTHER ACTIONS 12. Accept as complete as of October 31, 1977 certain weed abatement work performed by Spilker Tree Service under contract dated ?November 1, 1976 for the Riverview Fire Protection District, as recommended by Fire Chief F. Golinveaux. 13. Authorize increase from $500 to $750 in the petty cash fund of County Service Area R-6, Orinda, as recommended by the Public Works Director. 14.. Authorize relief of cash shortage of $23 in the Health Department Alcoholism Information and Rehabilitation Services (AIRS) accounts, as recommended by the Director, Human Resources Agency and the County Auditor-Controller and concurred in by the District Attorney. 15. Authorize Chairman, Board of Supervisors, to sign the following grant applications for submission- to the State Office of Criminal Justice Planning in the total amount of $46,500 , consisting of federal $41,850, state $2 ,325 and county $2,325 funding during the period of January 1, 1978 through March 31, 1979, as requested by the County Sheriff-Coroner: Drug Identification $38 ,000 Gunshot Residue Collection 8 ,500 16 . Authorize Chairman, Board of Supervisors, to sign the following grant applications for submission to the State Office of Criminal Justice Planning in the total amount of $264, 851, consisting of federal $238 ,367, state $5,667 and county $20, 817 funding during the period January 1, 1978 through March 31, 1979, as requested by the Probation Department: Alcohol Related Crime Project (Parts E & C) $104,752 Serious 602 Offender Program 117 ,619 Saturation Supervision and Surveillance 42,480 17. Accept compromise settlement offer of $3, 000 from Providence Washington Insurance Group to be applied toward judgment rendered of $9,373. 21 plus interest and costs (total of $10, 802.21) in Gough v. County, Superior Court Action No. 165825, and authorize County Auditor- Controller to nay balance of judgement. �t�AA To: Board of Supervisors From: County Administrator Re: Recommended Actions 11-8-77 Page: 5. VIII.OTHER ACTIONS - continued 18 . Acknowledge receipt of report from County Administrator in the matter of mailing ballot pamphlets for the June 1978 Primary Election and consider authorizing Clerk of the Board to notify the Secretary of State of the County' s intent to exercise its option, as provided in SB-65 to mail one ballot pamphlet to two or more registered voters having the same surname and same postal address. NOTE Following presentation of the County Administrator' s agenda, the Chairman will ask if anyone in attendance wishes to comment. Issues will be carried over to a later time if extended discussion is desired. DEADLINE FOR AGENDA ITEMS: WEDNESDAY, 12 NOON nnn� CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT Marti^ez, California TO: Board of Supervisors FROM: Vernon L. Cline Public Works Director SUBJECT: Public Works Agenda for November 8, 1977 REPORTS None SUPERVISORIAL DISTRICT I No items SUPERVISORIAL DISTRICT II Item 1. WATERFRONT ROAD (PEYTON) OVERHEAD - APPROVE AGREEMENT - Martinez Asea It is recommended that the Board of Supervisors approve and auth- orize the Public Works Director to execute a Second Amendment to the Consulting Services Agreement of October 8, 1975, with De Leuw, Cather and Company, Consultants. The Consulting Services Agreement and First Amendment dealt with the design of the structure. The Second Amendment provides for Project Inspection Services. The Second Amendment provides for payment to the Consultant on an "as-earned" basis with a maximum amount not to exceed $62,500 without written approval of the Public Works Director. Funding for these services is included in the state and federal grans obtained for the project. (RE: Project No. 3481-4215-925-75) (RD) Item 2. TOYON STREET - SET ABP"NDON__MENT HEARING - Martinez Area Mr. Rodney Wallace has requested the abandonment of Toyon Street (originally Third Avenue) between SAnta Fe Avenue and Howe Road in the Martinez Area. Mr. Wallace states that he and his neighbors are requesting the abandonment to eliminate dust, litter and damage to property (Continued on next page) A G E N D A Public Works Department Page 1 of 12 November 8, 1977 0nn1U Item 2 continued caused by passing motorists including large trucks and motor- cycles. It is recommended that the Board of Supervisors set a date for a Public Hearing on the proposed abandonment. (10:45 a.m. , December 20, 1977 suggested) (LD) SUPERVT_SORI.AL DISTRICT III COUNTY SERVICE AREA R-6 Item 3. ORINDA COMMUNITY CENTER - APPROVE AGREEMENT - Orinda Area It is recommended that the Board of Supervisors approve and authorize the Public works Director to execute a Consulting Services Agreement, effective October 25, 1977 , with Royston, Hanamoto, Bech and Abey of Mill Valley for landscape archi- tectural services for the Orinda Community Center - Phase IV. Phase IV of Orinda Community Center is part of a five phase master plan developed by the Landscape Architectural firm of Royston, Hanamoto, Bech and Abey. Phase IV includes a tennis court and a park lighting system. This Agreement provides for a maximum payment to -the Consultant in the amount of $6,100, which -.-nount shall not be exceeded with- out further written authorization by the Public Works Director. (RE: Work Ozder No. 5347927) (B&G) Item 4. TRAILS END DRIVE - APPROVE TRAFFIC REGULATION - Walnut Creek Area At the request of local citizens and upon the basis of an engi- neering and traffic study, it is recommended that Traffic Resolu- tion No. 2395 be approved as follows: Pursuant to Section 22507 of the California Vehicle Code, parking is hereby declared to be prohibited at all times on the west side of TRAILS END DRIVE (;r4655A) Walnut Creek beginning at a point 47 feet south of the center line of North Gate Road and extending southerly a distance of 1900 feet. (T.R. 42227 pertaining to prohibited --a--r-king on the east side of Trails End Drive is hereby rescinded. ) (TO) A G E N D A Public ;forks Department Page 2 of 12 November 8, 1977 SUPERVISORIAL DISTRICT III & IV Item 5. TREAT BOULEVARD WIDENING - APPROVE AGREEMENT - Pleasant Hill Area It is recommiended that the Board of Supervisors approve County- State Cooperative rgree.ment No. 4-643-C, which provides for the widening of Treat Boulevard and Coggins Drive in the vicinity of the Pleasant Hill Bart Station. The project which is coordinated with the larger I-680 widening project, will provide the widening of Treat Boulevard to six lanes between the Pleasant Hill Bart Station and the Walnut Creek Channel, and the widening of Coggins Lane to four lanes between Treat Boulevard and Las Juntas . Construction is anticipated to begin in mid 1°79 and will be funded to an estimated 83% by the Federal Aid Urban Road Improvement Program. County costs are estimated at $285,000 and under the terms of Agreement, the state will design and administer the project. (RE: Project No. 4861-4331-925-76) (RD) SUPERVISORIAL DISTRICT IV Item 6 . GRAYSON CREEK - EAST FORK EAST BRANCH - P-PPROVE PROJECT AND AUTHORI?E RIGHT OF WAY ACQUISITION - Pleasant Hill Area The Board of Supervisors, as ex officio the Board of Supervisors of the * Cortra Costa County Flood Control and Water Conservation District, set November 8, 1977 at 10 :45 a.m. as the time for a public hearing on Amendment No. 4 to the Flood Control Zone 3B Adopted Project. Upon adoption of Amendment No. 4 , it is recommended that the Board of Supervisors approve the Grayson Creek - East Fork East Branch Project as outlined in the Engineer's Report for said Amendment No. 4 and authorize the Ex Officio Chief Engineer to prepare detailed project plans and specifications, and commence acquisition of the project right of way. Further it is recommended that the Board accept a Grant Deed and approve a right of way contract, dated October 28, 1977 from Donald E. Chilton and Mary A. Chilton. Further it is recommended that the Board authorize the Public Works Director to sign said contract and the County Auditor to draw a warrant in the amount of $55,500, payable to Western Title Insurance Company, Escrow No. M-310557-4-LC, and deliver same to the County Principal Real Property Agent for payment. Said payment is for 16 , 000 square feet of high density apartment zoned land and improvements, consisting of a 30-year old, two- bedreo.m house, two cut buildings, landscaping and fencing. (Continued on next page) A_ G_ E N D A Public Works Department Page 3 of 12 November 8, 1977 Ann 1I,-I 2 Item 6 continued As a result of the authorized study and extensive public meetings concerning the proposed project, the Chiltons have sought and found suitable replacement facilities for their residence and child-daycare business. The Environmental Impact Report and General Plan conformance requirements have been met. (RE: Project No. 8535-7520-77) (FCD) Item 7. PORT CHICAGO HIGHWAY - APPROVE ABANDONMENT - Concord Area It is reccmmended that the Board of Supervisors summarily abandon a portion of Port Chicago Highway superseded by relocation and direct the Clerk of the Board to cause a certi- fied copy of the Resolution of abandonment to be recorded in the office of the County Recorder. The right-of-way to be abandoned is in excess of that which is needed for the Port Chicago Highway Road Improvements required by Land Use Permit 2008-76. The right-of-way was originally dedicated by the adjacent property owner for the planned Port Chicago Highway improvements. The requirements for road width were subsequently reduced at the request of the City of Concord. The Planning Commission has reviewed this matter and has concurred in the abandon:-nent. It is also reco=- ended that the Board of Supervisors waive the $500 deposit as set forth in the County's Policy for processing -- requests for road and easement abandonments. (LD) SUPERVISORIAL DISTRICT V Item 8. SANITATION DISTRICT NO. 15 - ACCEPT EASEMENTS - Bethal Island Area It is recommended that the Board of Supervisors, as ex officio Governing Board of Contra Costa County Sanitation District No. 15, accept the following listed easements and right of way contracts, authorize the Public Works Director to sign the contracts on behalf of the District and authorize the County Audi tcr-Controller to issue warrants in the amounts specified, to be delivered to the Real Property Division for payment: (Continued on next page) A G E_ N D_ F_ Public Works Department Page 4 of 12 November 8 , 1977 00013 Item 8 continued Parcel Contract No. Grantor Date Payment 10 Florence Smith 10-18-77 $215.00 27 The Willows at Bethel Island $100.00 (RE: Work Order 5400-927) (RP) Item 9 . MIRANDA AVENUE, GRANITE DRIVE - APPROVE TRAFFIC REGULATION - Alamo Area At the request of the Stone Valley School Parents Club and upon the basis of an engineering and traffic study, it is recommended that Traffic Resolution No. 2394 be approved as follows: Pursuant to Section 21101 (b) of the California Vehicle Code, the intersection of Miranda Avenue (#4234B) and Granite Drive (4437AB) , Alamo, is hereby declared to be a three-way stop intersection and all vehicles shall stop before entering or crossing said intersection. (TO) Item 10. LUP 2183-76 - A.PPRO4E AGREEMENT - Bethel island Area It is recommended that the Board of Supervisors approve the Deferred Improvement Agreement with !-like P. Lopez, et al, and authorize the Public Works Director to execute it on behalf of the County. The document Fulfills a condition of approval for LUP 2183-76 as required by the Board of Adjustments. Owner: Mike P. Lopez 237 Corning Avenue Milpitas, California 95035 Location: LUP 2138-76 fronts on the easterly side of Willow Road, approximately 1410 feet northwest of Piper Road. (RE: Assessor 's Parcel No. 29-090-23) (LD) A G E N D A_ Public Works Department Page 5 of 12 November 8, 1977 Item 11. SUBDIVISION MS 33-77 - APPROVE AGREEMENT - Alamo Area It is recommended that the Board of Supervisors approve the Deferred Improvement Agreement with ,Dean :r. Criddle, and autho- rize the Public Works Director to execute it on behalf of the County. The document fulfills a condition of approval for Subdivision AIS 33-77 as required by the Zoning Administrator. Owner: Dean W. Criddle 714 Boyd Road Pleasant Hill, California 94533 Location: Subdivision MS 33-77 fronts on the southerly side of Stone Valley Road approximately 1800 feet west of Smith Road. (RE: Assessor's Parcel No. 196-010-05,07 - 196-032-01) (LD) (Agenda continues on next page) A G E N D A Public Works Department Page 6 of 12 November 8, 1977 0001 ) Item 12. SUBDIVISION MS 4-77 APPROVE AGREEMENT - Oakley Area It is recommended that the Board of SuD_ ervisors approve the Defer- red Improvement Agreement with Eben H. Tillman, et al. , an'd, aLt�hcr- ize the Public Works Director to execute it on behalf of t-e C cun v. The document fulfills a condition of approval for Subdivision MS 4-77 as required by the Board of Adjustment. Owner: Eben H. Tilman Route 1, Box 163A Oakley, California 94561 Location: Subdivision MS 4-77 fronts for 305 feet on the north side of Carpenter Road, 1500 feet west of O'Hara Avenue in the Oakley area. (RE: Assessor's Parcel No. 34-070-024 & 038) (LD) Item 13. PINE VALLEY ROAD - ACCEPT I_MPROVEMENTS - San Ramon Area It is recommended that the Board of Supervisors: 1. Issue an Order stating that the construction of improvements for the Pine Valley Road Acceptance project has been satis- factorily completed. 2. Accept the widening of Pine Valley Road as a County Road, the right of way having been offered for dedication by separate instrument recorded on February 9, 1977, in Volume 8197 of Official Records, on page 312. Developer: San Ramon Valley Unified School District Att'n: Mr. Freitas 699 Old Orchard Road Danville, CA 94526 Location: The portion of Pine Valley Road to be accepted is ad- jacent to the Walt Disney School just east of the Southern Pacific right.of way. (LD) Item 14. SUNSET ROAD - APPROVE TRAFFIC REGULATION - Brentwood Area At the request of local citizens and upon the basis of an engineer- ing and traffic study, it is recommended that Traffic Resolution_ No. 2391 be approved as follows: Pu'rsu'ant to Section 22358 of the California Vehicle Code, no vehicle shall travel in excess of 35 miles per hour on that portion of Sunset Road (1#8361) begin- ning at the intersection. of State Highway 4 and ex- tending easterly a distance of 1,500 feet; thence (continued on next page) A G E N D A_ Public Works Department Page 7 of 12 November 8, 1977 00016 ■ Item 14 Continued: No vehicle shall travel in excess of 50 miles per hour on that portion of Sunset Road, beginning at a point 1,500 feet east of Highway 4 and extending easterly to a point 2660 feet west of Eden Plains Road; thence No vehicle shall travel in excess of 40 miles per hour on that portion of Sunset Road, beginning at a point 2660 feet west of Eden Plains Road and extending easter- ly to a point 1200 feet east of Eden Plains Road. (Ordinance No. 72-77 pertaining to the existing 35-mph. and 50-mph. speed limit on Sunset Road is hereby re- scinded) . (TO) GENERAL Item 15. RECOMMENDATIONS ON AWARD OF CONTRACTS The Public Works Director will present recommendations on the award of contracts for which he has received bids. (ADM) Item 16. VARIOUS SUBDIVISIONS - DETERMINATION OF UTILITY EASEMENT RIGHTS It is recommended that the Board of Supervisors make a deter- mination that the division and development of the properties described below in the manner set forth on the respective Final Maps and Parcel Maps will not unreasonably interfere with the free and complete exercise of the public utility rights of way or easements. This determination is necessary to allow the filing of the respective Final Maps and Parcel Maps without the signatures of the public utilities or entities involved. Subdivision 4948 Owner: Centex Homes of California 1153 Chess Drive Foster City, CA Location: Subdivision 4948 is located at the north- easterly terminus of Miranda Avenue in the Alamo area. (Continued on next page) A_ G E N D A Public Works Department Page 8 of 12 November 8, 1977 n rN � 1. 1 !1PI Item 16 Continued: Subdivision 4869 Owners: Rapid Fora Concrete; James L. Cosetti, Jr. & Doris Cosetti 2448 Bates Ave. Concord, CA Location: Subdivision 4869 is located on the south side of Oakley Road, 665 feet west of Neroly Road. Subdivision MS 100-77 Owner: Daniel H. Hult 1156 DeLacy Avenue Martinez , CA 94553 Location: Subdivision MS 100-77 is located for 231 feet on the east side of the extension of DeLacy Avenue about 95 feet south of Almond Street, in the Martinez area. Subdivision M-S 97-77 Owner: Francis R. Emery c/o Lee Shapiro 2465 Salvio Street Concord, CA 94520 Location: Subdivision MS 97-77 is located for 370 feet on the south side of Livorna Road West, approximatel; 500 feet west of Danville Blvd. , and contiguous to the west side of the Southern Pacific Railroad right of way, in the Alamo area. (LD) Item 17. ROAD ACCEPTANCE RESOLUTIONS - CORRECT CLERICAL ERRORS It is recommended that the Board of Supervisors authorize the correction of clerical errors on the following road acceptance resolutions: Subdivision Resolution No. Date 4685 77/367 May 3, 1977 4401 77/368 May 3, 1977 4477 77/511 Jure 21, 1977 3844 77/789 September 27, 1977 The corrections involve road names, widths and lengths of im- provements accepted by the Board. (LD) A G E N D A Public Works Department Page 9 of 12 November 8, 1977 ,� ,� Item 18. ACCEPTz1NCE OF INSTRUMENTS It is recommended that the Board of Supervisors: A. Accept the following instruments: No. Instrument Date Grantor Reference 1. Relirauish,-ment of 10/14/77 Morgan Territory Sub MS 211-76 Abutters' rights Investment Co. 2. Relinquishment of 10/11/77 Charles E. Peter- Sub MS 127-77 Abutters' rights son, et al. B. Accept the following instruments for recording only: 1. Offer of Dedication 10/10/77 Leonard Adam, Sub MS 5-77 for Roadway Pur- et al. poses 2. Offer of Dedication 10/24/77 Dean W. Criddle Sub MZ 33-77 for Roadway Pur- poses 3. Offer of Dedication 10/14/77 Morgan Territory Sub MS 211-76 for Drainage Pur- Investment Co. poses 4 . Offer of Dedication 10/14/77 Morgan Territory Sub MS 211-76 for Roadway Pur- Investment Co. poses 5. Offer of Dedication 10/11/77 Charles E. Peter- Sub MS 127-77 for Roadway Pur- son, et al. poses (LD) Item 19. CIVIC CENTER IMPROVEMENTS - APPROVE CONTRACTS - Martinez Area It is recommended that the Board of Supervisors approve and author- ize the Public Works Director to execute Inspection Services Con- tracts with Messrs. J. M. Nelson, Robert G. Grady, Laurel *Roderick Cameron and Robert G. Soto for contract documents review and con- struction inspection services for the Mechanical and Safety Alter- ations, Civic Center Improvements, Martinez. These contracts are effective November 8 , 1977. These contracts provide for payment for services in accordance with the standard rates as indicated in the contracts. (RE: 4405-4267-Cl-EDA) (B&G) A_ G E N D A Public Works Department Page 10 of 12 November 8 , 1977 • ten.,-�i7 Item 20. 367 CIVIC DRIVE - APPROVE CONTRACTS - Pleasant Hill Area It is recommended that the Board of Supervisors approve and author- ize the Public Works Director to execute an Inspection Services Contract with Robert G. Soto for contract documents review and con- struction inspection services at the County Leased Building at 367 Civic Drive, Pleasant Hill. The Contract is effective Novem- ber 8 , 1977. The Contract provides for payment for services in accordance with the standard rates indicated in the Contract. (RE: 4405-4825) (B&G) Item 21. WEST COUNTY FIRE PROTECTION DISTRICT - APPROVE CONTRACTS - E1 Sobrante Area It is recommended that the Board of Supervisors, as ex officio the Governing Board of the West County Fire Protection District, approve and authorize the Public Works Director to execute Inspection Ser- vices Contracts with Messrs. J. M. Nelson, Robert G. Grady, Laurel Roderick Cameron and Robert G. Soto for contract documents review and construction inspection services for the West County Fire Protection District Re-Roof, 4640 Appian Way, E1 Sobrante. These Contracts are effective November 8 , 1977. These Contracts provide for payment in accordance with the standard rates indicated in the Contracts. (RE: 7260-4683) (B&G) Item 22. 816 MAIN STREET - APPROVE CONTRACTS - Martinez Area It is reccmmer_ded that the Board of Supervisors approve and author- ize the Public Works Director to execute an Inspection Service Con- tract with Robert G. Soto for contract documents review and con- struction inspection services at the County Leased Building at 816 Main Street, Martinez. The Contract is effective November 8, 1977. The Contract provides for payment for services in accordance with the standard rates indicated in the Contract. (RE: 4423-4827) (B&G) Item 23. CONTRA COSTA COUNTY WATER AGENCY - WEEKLY REPORT A. It is requested that the Board of Supervisors consider the attached "Calendar of Water Meetir_cs ." B. The Delta Water Qualitv Report is submitted for the Board of Supervisors' information and public distribution. No action required. (Continued on next page) A G E N D A Public Works Department Page 11 of 12 November 8, 1977 Item 23 Continued: C. Memorandum Report on Water Agency Activities. (EC) NOTE Chairman to ask for any comments by interested citizens in attendance at the meeting subject to carrying forward any particular item to a later specific time if discussion becomes lengthy and interferes with consideration of other calendar items. A G E N D A Public Works Department Page 12 of 12 November 8, 1977 Prepared by - Chief Engineer of the Contra Costa County Water Agency November 8, 1977 CALENDAR OF NATER MEETINGS TI1ME ATTFEN DANCE )ATE DAY SPONSOR PLACE RE.Yk%RKS Recommended Authorizatic- All @ 9:00 am-12:00 pm 1:00 pm- 5:00 pm -av 7 Mon. Department of Sacramento Public bearing on Legal Counsel 8 Tues. Interior Sacramento Proposed Acreage 8 Tues. Klamath Falls, Limitations, Rules Oregon and Regulations 1S Tues. Fresno 16 Wed. Fresno 21 Mon. E1 Centro 'ov 10 Thurs. Governor's Comm. 9:00 a.m. Consideration of Legal Counsel to Review Calif. Harlen Adams Present Law Regarding Water Rights Law Theatre Groundwater Rights Performing Arts in California Center #144 Calif. State Univ. - Chico °ov 10 Thurs. Rotary Club American Legion Presentation on the Port Hall Peripheral Canal Lafayette ov 15 Tues. State Committee 9:30 a.m. Hearing on State Legal Counsel on Natural Bristol Theatre Claims to Reclaimed Resources and Edna Hill Lands in the Sacramento- Wildlife Jr. High School San Joaquin Delta Brentwood 'ov 29 Tues. Corps of 7:00 p.m. Public Meeting on Staff Engineers Bristol Theatre Permits for Rock Edna Hill Barriers across False Jr. High School River and Fisherman's Brentwood Cut, in the Delta All start @ 9:30 a.m. :5v 3 Thurs. Senate Assembly Los Angeles Interim Hearings on Staff 21 '.ton. Conference Fresno Peripheral Canal Bill 28 Mon. Ccmmittee San Diego CSB 346-Ayala) 30 Wed. San Francisco �c 2 Fri. Redding 12 Men. Stockton nnn� �klaud +0 RECEIVED -poblic— -)OWS - PUBLiC WORKS DEPARTMENT 57— Nov II 1977 CONTRA COSTA COUNTY o::x :: THE BOARD OF SUPERVISORS MET IN ALL ITS CAPACITIES PURSUANT TO ORDINANCE CODE SECTION 24-2.402 IN REGULAR SESSION AT 9 :00 A.M. , TUESDAY, NOVEMBER 8 , 1977 IN ROOM 107, COUNTY ADMINISTRATION BUILDING, MARTINEZ, CALIFORNIA. PRESENT: Chairman W. N. Boggess, Presiding; Supervisors J. P. Kenny, N. C. Fanden, R. I. Schroder, E. H. Hasseltine. CLERK: J. R. Olsson, represented by Geraldine Russell, Deputy Clerk. At 10:45 the Chairman turned the chair over to the Vice Chairman and left meeting. n���4 In the Board of Supervisors of Contra Costa County, State of California 9 19 77 In the Matter of T:.tr•a:_uction of Ord_nance to 'allow Pla%rin,= of Lowball .and Panguingue in Cardrooms. The Board on September 27 , 1977 having considered a proposal to amend the County Ordinance Code to allow the playing of panguingue and lowball in cardrooms licensed by the County, and the proposal having been denied by a 2 vote, �'upervisor J. enny being absent; and Supervisor Kenny having brought up the putter this day, having expressed the opinion that the County Ordinance Code should be amended to permit games allowed under State law, and having moved that the matter be reconsidered; and Supervisor E. Hasseltine having seconded the motion, .tatin�y that cardrooms are not posing any problems in t:ae County and therefore it would not appear that it makes any difference what games were permitted so long as there was no violation of the State law; and Supervisor P. 1. Schroder having stated that he would be willing; to reconsider the matter; and Mr. George McClure , Chief Deputy County Counsel , ',aving advised that the ordinance could be introduced at this time and adopted on November 15 , 1977 , and Supervisors Kenny and Hasseltine having indicated that such was their motion; and The Board unanimously having waived full reading of the ordinance ; -end The Chairman having called for the vote on the motion, Lhe vote was as follows : :tiYES : Supervisors J. enny, `'chroder, E. H. Hasseltine, '•% 7. "oggess. "OES : Supervisor U. C. Fanden. 'ABSENT: Pone. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of ^e: County Administrator Supervisors affixed this 8th day of November 1977 J. R. OLSSON, Clerk gy // Deputy Clerk ?'.ar rai S H-24 4!77 15m ��n9r BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Re: Zoning Ordinances Passed Date: November 8 , 1977 This bein the date fixed to consider adoption of the following ordinances ) rezoning property as indicated, which was (were) duly introduced and hearing( s ) held; The Board orders that this ( these ) ordinance( s ) is ( are) passed, and the Clerk shall have it ( them) published as indicated below: Ordinance Application Number Applicant Number Area Newspaper The 77-109 Elbaco, Inc. 2157-RZ Alamo Valley Pioneer PASSED on November 8 , 1977 by the following vote: AYES: Supervisors - J. P. Kenny, N. C. Fanden, R. I. Schroder, E. H. Hasseltine, W. N. Boggess. NOES: None. _ ABSENT: None. I HEREBY CERTIFY that the foregoing is a true and correct record and copy of action duly taken by this Board on the above date. ATTEST: J. R. OLSSON, County Clerk and ex officio Clerk of the Board: on November -8, 197x7,/ By: cJ 17L�t ' I �. (-/1jIt,S2fT7� Deputy Jamie L. Johnson In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Ordinance(s) Adopted. This being the date fixed to adopt the ordinance(s) indicated, which amend(s) the Ordinance Code of Contra Costa County and was (were) duly introduced and hearings) held; The Board ORDERS that said ordinances(s) is- (are) adopted and the Clerk shall publish same as required by law. Ordinance Number Subject Newspaper Adds Division 430 to 77-112 provide for the abatement and Contra Costa Times removal of vehicles from private and public property not including highways, for the protection and enhancement of the public health, safety, and welfare. PASSED on Noverber S ., 977 by the following vote of the Board: Super,vi sors AYES PIO ABSENT J. P. Kenny (X) ) t ) N. C. Fanden X) ) ( ) R. I. Schroder X) ) ( ) Id. N. Boggess X ) ( ) ( ) E. H. Hasseltine (X ) ( ) ( ) 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 8th day of November 19 77 J. R. OLSSON, Clerk Deputy Clerk M 24 12/74 - 15•M Jamie L. Johnson rnn97 ' I POS I TI OIC! ADJUSTMENT REQUEST No: 5505 Department Social Service Budget Unit 581 Date October 6,-L977 Action Requested: Reclassify one Human Services Worker I position (T5505-581-X971-765/01 ) to Human Services Worker II Proposed effective date: ASAP Explain why adjustment is needed: To properly classify the position occupied by Hatt-IP Pane `o �a (-ounty Estimated cost of adjustment: R E"'INED Amount: I . Salaries and wages: !)CT 9 19// $ 352 2. Fixed Assets: (Zi.s.t Zttams wul cast) Office of is tra- Estimated total, ��� $ 352 Signature Department Head Initial Determination of County Administrator -Date: October 21, 1977 To Civil Service for review and recommend�atio�n. -COUnt -Admi-TT strator Personnel Office and/or Civil Service Commission Date: November 2,-L911-- Classification and Pay Recommendation !-= Reclassify 1 Human Services Worker I-CETA to Human Services Worker II-CE- L.:.. Study discloses duties and responsibilities now being performed justify reclassification to Human Services Worker II-CETA. Can be effective day following Board action. `..:. The above action can be accomplished by amending Resolution 71/17 i to reflect the reclassification of Human Services Worker I-CETA, position #01, Salary Level 180t (703-775) to Human Services Worker II-CETA, Salary Level 214t (780-860). c� ersonne irector Recommendation of County Administrator Date: November 3 . 1977 Recommendation of Personnel Office and/or Civil Service Commission approved effective November 9, 1977. County Administrator Action of the Board of Supervisors �� j i°77 Adjustment APPROVED ) .on J. R. OLSSON, County Clerk 1977 Date. N:l'l By: t\��1 i ( � .� Cl 1•�k . .� Depyty Clerk r.PIROVAL o' .th.Ls adju.3tirent ca;z.5tEtu_e6 an A.pptoptiati.an Adjustrnent cued Pe.'r_e; nee Resv.E:u,�tcn Amc;:dm�iit. NOTE: Top section and reverse side of form rru5t be completed and supplemented, when appropriate, by an organization chart depicting the section or office affected. r��g P 300 (11347) (Rev. 11/70) nn f P 0 S I T 1 0 Id A D J U S T Ni E N T R E Q U E S T No: Department ccco_ medical Services Budget Unit 540 Gate 10/24/77 Action Requested: Reduce the hours of Library Assistant - Grade I position n262-01 fry 30/40 to 20/40 Proposed effective da 11/1/77 Explain %%,hy adjustment is needed: To reduce the hours this position has heretobefore aevoted to the staff "Medical Library" function (see Item M) . co.-;'11 - Costa County Amount: Estimated cost of adjustment: ``rr+` ty ED 1 . Salaries and wages: $ 2. Fixed Assets_ ( ES.ii LC,' cued cost) `' I�I :;ice of $ Estimated total r $ Signature George Degnan, M.D. , Medical Director -/ ?--- - --- Department head ti t/ • ,� � Initial Determinatipn of County Administrator Date: 10/28/77 To Civil Service: Request Recommendation <�__ County Administrator Personnel Office and/or Civil Service Commission Date: _ November 2, 1977 Classification and Pay Recommendation Decrease hours of Library Assistant I, position 1"'01. Study discloses duties and responsibilities remain appropriate to the class of Library Assistant I. The above action can be accomplished by amending Resolution 71/17 by decreasing the hours of 30/40 Library Assistant I position i101 to 20/40, Salary Level 242 (771-937). Can be effective day following Board action. Assistant Personnelector Recommendation of County Administrator j� Date: November 3, 1977 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 9, 1977 . County Admini-strdtibr Action of the Board of Supervisors NOV g 1977 Adjustment APPROVED ) on J. OLSSON, County Clerk Date: NOV 8 1977 By: A. B-2N • Depvty Clerk APPROVAL of t;LL adju!.in„ei; cc;:St tu-tes an Ad1ustre;Lt cud Fe Lsonncf_ �cs� ✓c�i Amendment. NOTE: Top section and reverse side of form !rust be completed and supplemented, when appropriate, by an organization chart depicting the section or office affected. �nn�q POS I T I ON ADJUSTME14T REQUEST No: Department Riverview Fire Protection Budget Unit )O- Date October 18, 1977 Action Requested: Change Permanent Full-Time Intermediate Typist Clerk position to Part-Time Permanent Intermediate Typist Cplerk. : 111-14-77 roposed effective da e A reorganization of the clerical staff has pro 0 Explain why adjustment is needed: very efficient for the District. This coupled with a timely request for a down-grading of the permanent I.T.C. position to a permanent I.T.C. part time,better fits the needs of the District. Estimated cost of adAmount:justment: Co:�t,-a Cos a r ' r— County 1 . Solari s_ ani' ►;ages: P, �(VED S - $3,491.00 2. t=i-xed Asset`s;: { t:is.t .itcit;.s cuid cost) r i q-977 $ Oi rice of Estimated tolF bntY e'niinisirwor /$ -_ Signature � � Depart��ent head FRED.-GOLINITEAUX, FIRE CHIEF Initial Determination of County Administrator Date: October 19 . 1977 To Civil Service : Request recommendation. v,,r Cou-nty Administrator Personnel Office and/or Civil Service Connission Date: October 28, 1977 Classification and Pay Recommendation Decrease tours of Internediate Typist Clerk position #01. Study discloses duties and responsibilities remain appropriate to the class of Intermediate Typist Clerk. The above action can be accomplished by amending Resolution 71/17 by decreasing the hours of 40/40 Intermediate Typist Clerk position u01 to 20/40, Salary Level 240 (766-931) . Can be effective November 14, 1977. Assista Personn i r e c t o r Recommendation of County Administrator Date: November 3, 1977 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 91 1977 . E County Administrator Action of the Board of Supervisors NOV 8 1977 Adjustment APPROVED on J.,,,R7 OLSSON, County Clerk Date: NOV 1977 By: ( '�� i:---11, r (: c r-L.' t(. M LL-.,-, Pa :c a- A. Ec-J,{ Depvey Clerk APPRIOVAL rj .t!?id adjcLst ive;it cofLStitute-s (u, App.1cpiL-cat on Adjustment mid Pe,-00nnet Pe.s c i uti-o►! Amendment. MOTE: Top section and reverse side of form 77,_St be completed and supplemented, when ap ropr-,ate, by an organization chart depicting the section or office affected.. oil P 300 (Rev. 11/70) nn� CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 17 1. OEPARTNENT 01 04CANIZATIBI $NIT: ACCOOIT CIIINC Civil Service De artment ORCAIIIAT111 SII-OBJECT !. FIXES ASSET -qECNEASQ INCREASE OBJECT OF EXPENSE 01 FIXED ASSET ITEM 11. MTITT — - 0990 6301 Reserve for Contingencies $3366.00 1300 2250 Lease of Equipment 5929.00 1300 4951 Office Equipment & Furniture 1 Fixed Assets n��""'�"� Control Unit @ $2790.30 0011 1 2790-06 3-15%,9-G Display Stations @ 1980.90 each 0012 2 .0 Printer @ 2542.16 0013 1 2Sy30� q 9� APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONT LLtR To supplement budgeted amount for lease of, equipment, By. ! 'IC 'tiICZ r" Date /36171 and allow purchase of computer equipment as recommended by County Administrator and Auditor, Office Services Division. COUNT ADMINISTRATOR CLI., Date 11 /3/1 ri BOARD OF SUPERVISORS YES: tial•,r.;v`rK'�u f'thdrn .,: ..let•1;,+y�t'e•.,iiacscluuc NO: -11G 1 - On// 1A /'/'1 J.R. OLSSON, CLERK 4. Director of Personnel 9/29/7 / � •IONATYA[ TITLE SATE By.4atriCIEL 1 1 ' L v t', a&' APPROPRIATIN 5100 1 t Depur/ Clerk ADJ. AMYL 11. (M 129 Nov. T/TT) WE INtTRYCTIOM• 00 NEV2989 SIDE CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 0 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNT CODING Civil Service (Public qervice E l Program- Title TI) ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY 582 4951 Office equipment and furniture: IBM Electric typewriter @$774 ? 1,548 Node1 8350 582 4951 Desk, tvpewriter, double pedestal 60" x 30" 3 705 582 2170 Household expense (furniture) 175 582. 2131 Minor Equinment - tagged 200 582 1011 Permanent Salaries 2628 2,628 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTRO R Changes in CETA Federal. Regulations now permit the 22purchase of equipment and supplies with CETA funds. By: Date �517� The Civil Service Cepartment reviewed all reouests received from Departments employing CETA workers against COUNTY ADMINISTRATOR available funds. Such expenditures are charged against allowable CETA administrative monies For the County's By: 41A\_ Date[! I3/77 nrogram and do not effect the approved job level funded by the Department of Labor. BOARD OF SUPERVISORS ,f r /� YES:Surrrv:xn;i�iu��j,r�.i.3�:. �tC,. 55 70 (G Ij g (�$-4, -(- r- p $duaitr.W&Scss.Ha+sc(une 1 NO:-�lil.� On J.R. OLSSON, CLERK 4. / UALA in /14 77 � /,7 V {J SIGNATURE TITLE Ana lys t DATE By( '—C `[' ) 61 kC r IrL_ APPROPRIATION O Patricia A. Bell, Deputy Clerk ADJ. JOURNAL NO. 1)1,fte IRAQ (M 129 Rev 7/77) SEE INSTRUCTIONS ON REVERSE SIDE • CONTRA COSTA COUNTY •;� APPROPRIATION ADJUSTMENT T/C it T I. DEPARTMENT 01 ONCANIIATIII INIT: ACCOUNT ERRING r ORiANIZAT111 p1-0IJECT !. ii EO ASSET bECREASC> INCREASE IIJECT OF EXPENSE 01 FIXED ASSET ITEM /t. IYANTITT 581 4951 Office Equipment and Furniture: 581 4951 LaBelle courier Film Projector @360ea 2 720 581 4951 IBM Selectric Typewriter @ 774 5 3870 581 4951 IB,H Selectric II Typewriter, 13.5"@567 2 1134 581 4951 Typewriter Desk @ 285 8 2280 581 4951 Mc Dowell Craig MC/D-60300 desk 1 260 #538 @ 260 581 4951 McDowell Craig MC/D-60300T Desk 1 250 #538 @250 581 4951 Single Pedestal 48"x30" desk @ 200 3 600 581 4951 Double Pesestal Desk @ 235 2 470 581 2170 Household Expense (furniture) 1160 581 2130/ Minor Equipment- tagged 400 581 4160 Clothing and personal supplies 565 581 2479 Other Special Deo_ artment Expenses 660 581 2301 Mileage 6450 581 2100 sttyplie5 DM-cr t"Pcsr-se 1750 581 2150 Food 100 581 1011 Permanent Salaries 5100 581 1013 Temporary Salaries 10235 581 1060 Insurance Contributions 5534 (20869�> 20869 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER Changes in CETA Federal Regulations nowopermit the purchase of ec iipment and supplies with CETA funds. COUNTY ADMINISTRATOR The Civil Service Dept. reviewed all requests rec6ived from Departments employing CETA workers by. � ttQ�,c Data /�/ 3/ against available fdnds. Such expenditures are charged against allowable BOARD OF SUPERVISORS CETA administrative monies for the County,s program YES: JuPcr,,�:,:� .;,;,,,;,,,,,,�:, and do not effect the approved job level fumed by Sthrudcr,Do�ccss,Hasselcinc the Depart. of Labor. NO: i OR ' r J.R. OLSSON, CLERK 4. Q11 4- 31 0c. -L-= Adjjni 5trn-Jyg_AnalJstlO/111/77 (� [I[AATYA[ TITLE I MAT[ 6, - a L.I I r `11 � APnINIATIIN APOO rdtncia A. Bell AIJ. AIRNAI 11. n 10 IN 129 Row. T/T1) 899 INGTRYCTION• 00 RtVtN![ 2009 _ •. : 1 • Contra Costa CIVIL SERVICE DEPARTMENT Camey Administration Building Martinez, California Date: October 24, 1977 TO:. Donald Bouchet, Acting Auditor—Controller Attn: Charles Thompson FROM: Robert Hagstrom, Manager—Employment Programs By: Judy Delareuelle, Administrative Analyst SUBJECT: Supplement to CETA VI Appropriation Adjustments Per your request, attached are 4 copies of a supplement to the appropriation adjustment submitted 10-17-77 for CETA cost center 551. If there are further questions or if more information is required, contact Judy Delareuelle at extension 2586. JD:das Attachments AK 63 October 24, 1977 SUPPLEMENT TO APPROPRIATION ADJUSTMENT SUBMITTED 10/17/77 Lower Or9. Org. Fixed Asset Item - Sub-Object Codes 4951 FIA# Q_Y Increase 581 - 5514 LaBelle Courier Film Projector @ 360 0001 1 $ 360. 581 - 5516 LaBelle Courier Film Projector @ 360 0001 1 360. 581 - 5505 IBM Selectric II Typewriter, 13.5" @ 567 0009 1 567. 581 - 5512 IBM Selectric II Typewriter, 13.5" @ 567 00'OZ 1 567. 581 - 5505 IBM Selectric Typewriter @774 0002 5 3870. 581 - 5530 Typewriter Desk @ 285 000 3 8 2280. 581 - 5512 McDowell Craig MC/D 60-300 Desk, #538 @ 260. coo 4 1 260. 581 - 5512 McDowell Criag MC/D 60-300T Desk, V1538 @ 250 0o O 4 1 250. 581 - 5505 Single Pedestal 48" x 30" Desk @ 200 0005 3 600. 581 - 5505 Double Pedestal Desk @ 235 O 00 2 470. $9584. 1l11l1�-ri • CONTRA COSTA COUNTY • APPROPRIATION ADJUSTMENT T/C 2 7 Ur.) Z EFs 1 ACCOUIIT CODING I. DEPARTMENT OR ORGANIZATION UNIT: - 1 � �i'i;,.• ORIIvDA FIRE PROTECTION DISTRICT ORGANIZATION SUB-OBJECT 2. FILED ASSET <DECAE 5E� c r INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM 10. QUANTITY Covr�' 7080 4956 FLOTO PUMPS 0004 1 -0- O'�.�c 'CII. APPROVED 3. EXPLANATION OF REQUEST AUDIT /0 TO INCREASE QUANTITY OF FLOTO PUMPS FROM By: Date zt, 2 TO 3 WITH NO CHANGE IN VALUE COUNTY ADMINISTRATOR By: aA-C,�oe Dater 1131 7 BOARD OF SUPERVISORS YES: Supmisors Kenny.Fshden Schrader,Boggess,Huselcine NO:—7161LC On / J.R. 0 SSON, CLERIC 4. OCT 1971 S16NATURE TITLE DATE By: th i ' " Cit ' APPROPRIATION 1•'•l36 Patricia A. Bell, DeputyClerk ADJ. JOURNAL NO- (N 129 Rsv 7/77) SEE INSTRUCTIONS ON REVERSE SIDE • CONTRA COSTA COUNTY • APPROPRIATION ADJUSTMENT T/C 2 7 I. DEPARTMENT OR ORGANIZATION UNIT: ACCOUNI CODII(e MORAGA FIRE PROTECTION DISTRICT 5GT7ATIOC I Sbr 'A-)DJECT 2. FIXED ASSET �bECREASE> IXCREASE OBJECT OF EXPENSE OR iIXEO ASSET ITEM N0. IQUANTITT t 7050 +� 4098 ADMINISTRATION BLDG. 10,000 7050 ' 1044 } FOR ADMINISTRATION BUILDING 10,000' I 1 } f I j I fTc APPROVED 3. EXPLANATION OF REQUEST AUDINTR ER TO PROVIDE FOR ADDITIONAL COST FOR ADMINISTRATION By: r; Dote% /3/17 BUILDING FROM RETIREMENT FUND ACCOUNT AS FOLLOWS.- COUNTY OLLOWS:COUNTY ADMINISTRATOR Estimated Project Cost $ 172,358 Less: 77-78 Appron. 25,000 By: �60L/116GQ -Dote /f/307 76-77 Carryover 37,358 Fed. Grant 100,000 16211358 BOARD OF SUPERVISORS 10,000 YES: Supervisors Kenny.Fanden Schroder.BoS„gess.Hasselrine NO: 1'`, On / /� FIRE CHIEF 10 1 /7 7 J.R. OLSSON. CLERK f 4. SIGNATURE TITLE DATE Ry; i'� APPROPRIATION A P00,�� J atricla A. D011 DOpUly Clerk AW JOURNAL NO. {N }'9 Rev 7/77) SEE INSTRUCTIONS ON REVERSE SIDE • CONTRA COSTA COUNTY • C APPROPRIATION ADJUSTMENT C/ T/C 17 ll ACCOUNT COOING 1. DEPARTMENT 01 OICANIZAT111 1111: ' i �r- 30 d", ORGANIZATION 1111-0IJECT 2. SIREN ASSET: _'; bE�,R��Sl�, 1191FASE INJECT Of EXPENSE OR FIXED ASSET ITEM l0: " VANITY 0255 2250 Rental of Equipment $783.00 -6-25-5 -78-5-1 Inscriber, Data Action 150 pp21 / $783.00 25y5 yRs� APPROVED 3. EXPLANATION OF REQUEST AUDITOR �CONT,IMLLER 1 J Item presently being rented for key to tape By: pots /�1�7 data entry of patrol information. Vendor will sell outright for a price which can COUNTY ADMINISTRATOR be met for less than one year' s rental. By. `t. vv(-L')- Data 1 /,3/-2 BOARD OF SUPERVISORS YE 5: Sc4,trvzscxs Kenn).Fanden SthruScr,ti.. css,Hasscldne NO: �L1c11� on JCH,NCIUARTAPO; --FRVICES ASSISTANT J.R. SSON, CLERK 4. OFFICE OF THE SHERiFF•CORONER •I�wATYA[ TITLE DATE By.i 9 ' U� APPRIPRIATI/N A POO 5-�Sc1 ADJ. ANNUL N0. (Y 129 Rev. 7/77) 899 IIISTRYCT10119 00 R[VNR99 3I01[ CONTRA COSTA COUNTY / k APPROPRIATION ADJUSTMENT T/C 17 I. DEPARTMENT 01 ORGANIZATION KNIT: ACCOUNT COO116 Delta Marshal ORGANIZATION 6111-OIJECT 2. FIXED ASSET -bECREASQ INCREASE IIJECT OF EXPENSE 01 FIXED ASSET ITEM �/, wuilir 0265 1D13 1013 TeOporary Salary $200.00 0265 1614 101.1! Overtime $200.00 Contra Costa County RE-CEIVED 1400 - 1 1977 Office of Count/ Administrator. APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTP04ER Court Ordered security on Saturday, November 5, 1977. By.. Date 10/�/n Murder Preliminary COUNTY ADMINISTRATOR 1. Deputy, -iarshal. 1. I-iatron By: 4jDate/1 3/77 BOARD OF SUPERVISORS Sapervrsurs Kenn?.r."n.cu YES: &h,,Acr.BoS&ess,Has,eIunv N0: On J.R. OLSSON, CLERK . Delta Marshal 10 6/7 - �IMATYA[ TITLE [AT[ By: (Z � Jurunutl/N APO ,rc� a ricia A. Bell Deputy Clerk ADJ. JINIIAL I0. 1 Q (10 120 Rev. 7/77) 899 IN2TRYCTION2 ON R9V9R29 2109 �' -CONTRA COSTA COUNTY APPROPRIATION ADJUST11ENT T/C 17 I. DEPARTMENT 01 ORGANIZATION HIT: ACCOUNT CODING probation - Field Services Investigation and Supervision ONSANIZAT111 SUS-OIJECT 2. FI/EI ASSET 40ECREASE> INCREASE 01JECT Of EXPENSE OR FIXED ASSET ITEM It. IIANTITI --- 3060 2310 Professional & Personal 3575 3060 1013 Temporary Salaries 2365 3060 2270 Service of Equipment 240 3060 4951 Data Action 155 Inscriber cook 1 970 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONTROLLER This will allow the purchase of a Data Action 155 Inscri'..-; ID/� �' The machine is currently on a lease/purchase plan with the e; Dat. _ County Auditor's Office. The purchase price of $910.00 plus tax is the net price. The machine will have a pay- COUNTY ADMINISTRATOR back period of 7 months at the current lease cost of / / $130.00/month. The equipment will be utilized by our ey: Date Central Records Unit in Concord for the Juvenile Index. BOARD OF SUPERVISORS YE S:Supervisors Kenn-.,i Schroder.Uuygess,HassciculC NO:`lel 01 0. J.R. OLSSON, CLERK 4. JZtid.2 •ionaTYA[ TITLE DATE By: _ Appam em o5 and a ricin , Deputy C:urK ADJ. AIML 11. (01 129 now. 7/77) GEE INSTRUCTIONS 00 REVERSE 210E • CONTRA CO3TA COUNTY APPROPRIATION ADJUSTMENT 0 T/C 27 1. DEPARTMENT OR ORGANIZATION UNIT ACCOUNT CODING County Administrator ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY 0003 4951 Typewriter 3001 Y 250 4951 Dictator 0100f3 A' 180 4951 Transcriber 3007 70 L� APPROVED 3. EXPLANATION OF REQUEST AUDITOR-C NTEWLLER To adjust for price changes in equipment W By: Date it /3/2_7 to be purchased for Risk Manager staff. COUNTY ADMINISTRATOR By: Cz h,C Date" 3/77 BOARD OF SUPERVISORS YE S: Superv&sors Kenny.I-an,Irn Schroder,WSSM,Hssse)une NO: F. Fernandez, �ist. Co. Admin.-Finance 11 3 77 J.R. SSON, CLERK 4. / / SIeNATURE TITLE DATE ' O • n By. C APPROPRIATION A PDO So(05 Patricia A. E,CII Deput, Clerk ADJ. JOURNAL NO. (M 129 Rev 7/7T) SEE INSTRUCTIONS ON REVERSE SIDE CONTRA *OSTA-COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 1 DEPARTMENT OR ORGANIZATION UNIT ACCOUNT CODING County Administrator (Plant Ac uisition ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY 4405 4825 Imp. 367 Civic Drive, Pleasant Hill 2,500 4405 q�j -�-7 Imp. 816 Main Street, Martinez 2,500 4405 4823 Various Lease Improvements 7,000 4405 �7(-S Imp. Las Juntas & Green, Martinez 7,000 APPROVED 3. EXPLANATION OF REOUEST AUDITOR-CONTRLER To provide necessary partitions at 816 main By: IU1 c{� ,tc �/ Date " /y/77 Street for Social Service and parking lot improvements for temporary lots leased at COUNTY ADMINISTRATOR Las Juntas and Green Sts. , Martinez. By: Date ! /3/ 7 BOARD OF SUPERVISORS YES: Saprnuors Kern}.I'.i:.:c:: SchroJrr N0: BU&6 s5.Hasseir.n, "���,tiLL 0, IllplIq J.R. OLSSON CLERK 4. F. Fernandez Assist. Co. Admin.-Finance 112 77 11 SIGNATURE TITLE DATE By�_��(i.' �Q C �(� n ��1 APPROPRIATION A POO 506y ADJ. JOURNAL 10.Patricia (MI29 Rov n/ T)BtlI De u Clerk SEE INSTRUCTIONS ON REVERSE SIDE CONTRA COSTA.COUNTY APPROPRIATION ADJUSTMENT 0 T/C 2 7 0 I. DEPARTMENT OR ORGANIZATION UNIT ACCOUNT CODING County Administrator (Plant AC uisition ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY i -4 3L 3:3: Bim- Acliftin. Buildizng--Remodel 2,350 1700 4951 6-Shelf Legal Files 36" Wide coo3 13 2,350 APPROVED 3. EXPLANATION OF REQUEST AUDITOR-CONT L,LER By: VE _ To provide necessary file storage for County C- Date !( Counsel which will result in one additional office on 10th floor of Administration COUNTY ADMINISTRATOR Building. r By: - ` plf",&N' Date 11 /3/77 BOARD OF SUPERVISORS YES: Supervisors firnn},Fandcn N0: L Schrcxtcr,Bu99css,tlassclsine On 11 MY J.R. OLSSON, CLERK 4. F. Fernandez, Assist. Co. Admin.-Finance 111 3/77 By:(�j SIGNATURE TITLE DATE -f�t' /;0�(6 I � , I&(,� APPROPRIATION A ?00_5��' Patricia ADJ. JOURNAL N0. Qgj' Deputy Clerk �1r1C•��] (M 129 Ray 7 7 SEE INSTRUCTIONS ON REVERSE SIDE JJ CONTRA COSTA-COUNTY APPROPRIATION ADJUSTMENT T/C 2 7 ACCOUNT CODING I. DEPARTMENT OR ORGANIZATION UNIT. Public Works ORGANIZATION SUB-OBJECT 2. FIXED ASSET <DECREASE> INCREASE OBJECT OF EXPENSE OR FIXED ASSET ITEM NO. QUANTITY COUNTY SANITATION DISTRICT #15 7390 4040 Treatment Fac RW 5400 12,882 7390 4794 Treatment Fac 5400 12,882 PPROVED 3. EXPLANATION OF REQUEST AUDIT",%e::LLE Appropriate additional right of way funds for By: Date// / / the Bethel Island Wastewater Treatment Facility. COUNTY ADMINISTRATOR By: Date/' 3/7-7 BOARD OF SUPERVISORS YES: Supcn•uurs Kcnnc,I'andcn Schiudcr.BOSS ss.Hasselane On 11/2/ 7 / #-*Ad • 11/1/7? J Public Works Director .R. OLSSON, CLERK 4. nS16NATUR TITLE DATE Bya < <' r�1 Q 2yfa APPROPRIATION A POOM5�S Patricia A. D, r Deputj Clerk ADJ. JOURNAL 10. � (M 129 Rev. 7/7T) '� SEE INSTRUCTIONS ON REVERSE SIDE 0f,r, 04 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA Resolution No. 77/ 920 Abandoning Toyon Street, ) Date: November 8,. 1971 Martinez Area Resolution & Notice of Intention ) to Abandon County Road (S. & H. Code 956.8,958) The Board of Supervisors of Contra Costa County RESOLVES THAT: Pursuant to the Streets and Highways Code it declares its intention to abandon the hereinafter described County Road. It fixes Tuesday, December 20, 1977 at 10:45 a.m. (or as continued) in its Chambers, Administration Building, 651 Pine Street, Martinez, California, as the time and place for hearing evidence offered by any interested party as to whether this road is unnecessary for present or prospective public use. This matter is referred to the Planning Commission for report before the hearing. The County Clerk shall have notice of this matter (1 ) published in the Martinez News Gazette, a newspaper of general circulation published in this County which is designated as the newspaper most likely to give notice to persons interested in the proposed abandonment, for at least two successive weeks before the hearing and (2) posted conspicuously along the line of this road at least two weeks before the hearing. DESCRIPTION: See Exhibit "A" attached hereto and incorporated herein by this reference. PASSED unanimously by Supervisors present November 8, '1977. Originating Department: PW (LD) cc: Public Works Director Mountain View Sanitary District Contra Costa County Water District Stege Sanitary District of C.C.C. East Bay Municipal Utility District Oakley County Water District San Pablo Sanitary District Director of Planning Draftsman (4) Thomas Brothers Maps Rodney Wallace 1250 Santa Fe Avenue Martinez, CA 94553 Pacific Gas & Electric Company, Oakland Pacific Telephone Company, Oakland RESOLUTION NO. 77/920 n(�na5 EXHIBIT "A" All of that street shown as Third Avenue, now known as 'noyor. Street, on the map entitled "Martinez Center Tract No. 1" filed December 7 , 1915 in Book 14 of Maps at page 294, P.ecords of Contra Costa County, California. EXCEPTING AND RESERVING THEREFROM, pursuant to the provisions of Section 959.1 of the Streets and Highways Code, the easement and right at any time or from time to time for the owner of an existing facility used for utility purposes, including but not limited to pipe lines for sanitary sewers, to maintain, operate, replace, remove, renew, and enlarge existing pipes, and other con- venient structures, equipment and fixtures for the operation of existing facilities including access to protect the property from all hazards in, upon, under, and over the street hereinbefore described to be abandoned by said County of Contra Costa. 00046 1r 111 > >�r R05E -5 TREE T i t c kn ALMOND -5 TR54F T CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT MARTINEZ CALIFORNIA __.---------' ROAD NQ.-3 4 B 5 RD GROUP`i ABA 1V D O NM E'N T T 0 YO lV - T. � RE'L' T ' A13APIDO f I p y r 011N 7-y SANTA F_ E AVf TO H0VIE RD. SCALE JULY 1977 _ DATE _ Instr._, .__ DRAWN BY r„,J.�,IV. FILE Na. _ ._..__. A 3485-7? Rrcorded Vol. _-. -- Page .--_. -_ CNECKEO BY.- M, 7. { cOORp. REF. Fit X536 Ioo 553, 900 7 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORN;A In the Platter of County-State ) Cooperative Agreement No. 4-643-C,) Federal Aid Urban Project, ) RESOLUTION NO. 77/ 92 1 Treat Boulevard, Coggins Drive ) Widening, Pleasant Hill Area. ) Project No. 4861-4331-925-76 ) WHEREAS, the widening of Treat Boulevard and Coggins Drive are proposed as a Federal Aid Urban project to be constructed at the earliest possible date; and WHEREAS, the widening project is to be coordinated with Interstate 680 widening project in the vicinity of Oak Park Boulevard; and On the recommendation of the Public Works Director, IT IS BY THE BOARD ORDERED that the Chairman is AUTHORIZED to execute County-State Cooperative Agreement No. 4-643-C, which provides for: a) The widening of Treat Boulevard and Coggins Drive as an FAU project. b) State to design and administer the project. c) County financial involvement, presently estimated at $285,000.00, to match Federal funding. PASSED by the Board on November 8, 1977. Originator: Public Works Department Road Design Division cc: Public Works Director CALTRAN S County Auditor-Controller RESOLUTION NO. 771921 00048 04-CC-680-15.6/17.4 04209 - 377111 N. Plain St. 0/C to 0 .5 ilile N. of Oak Park Blvd. I/C Modify Interchanges and Local Streets Distf. Agmt. No. 4-643-C Document No. CC-7- 1 AGREEMENT 2 THIS AGREEMENT. MADE AND ENTERED INTO ON THIS 3 DAY OF , 19771P t 4 BY JXND BETWEEN 5 COUNTY OF CONTRA COSTA, 6 a political subdivision of the 7 State of California, hereinafter } 8 referred to as "COUNTY" 9 AND f 10 STATE OF CALIFORNIA 11 actipg by and through its Business 12 and Transportation Agency, 13 Department of Transportation, 14 hereinafter referred to as "STATE" 15 16 WITNESSETH: 1? WHEREAS, STATE contemplates modification and 18 improvement of the Geary Road/Treat Boulevard Interchange and 19 the Oak Park Boulevard Interchange ; add auxiliary lanes to s 20 Route 680 freeway; widen and modify adjoining local streets; 21 and modify and augment narking facilities at the BART Pleasant 22 Hill Station; all of which shall hereinafter be referred to as 23 "PROJECT"; and 24 * * x Microfilmed with board order. r c _ 1 WHEREAS, the portion of said PROJECT that is located 2 within and adjacent to the two interchanges will be financed 3 by Federal Aid Interstate (FAI) funds and the portion of 4 said PROJECT that is located outside of the interchange areas 5 along Treat Boulevard and along Del Nombre Lane will be 6 financed with Federal Aid Urban (FAU) funds from the COUNTY's 7 FAU Program; and 8 WHEREAS, this Agreement with COUNTY is only concerned with 9 the FAU portion of said PROJECT and to clarify the terms and 10 conditions of the Agreement, all work to be financed with 11 COUNTY FAU funds as stated above will be referred to as i 12 "IMPROVEMENTS" and the location of said work will be as shown 13 on Exhibit "B", attached hereto and by this reference made a 14 part of this Agreement; and 15 WHEREAS, the FAU participation shall be 82.94 percent i 16 (or the Federal reimbursement percentage in effect at the -time 17 of programming) of the eligible right of way acquisition, 18 construction engineering and construction costs ; and 19 WHEREAS, to expedite the completion of said IMPROVEMENTS t 20 COUNTY is willing to bear the matching funds for right of way 21 acquisition, construction engineering and construction costs 22 and to bear the entire design engineerin„ right of hay overheat �3 and utility relocation costs incurred by STATE for said 24 I?•IPROVE MENTS; and -2- (011150 r , 1 WHEREAS, COUNTY and STATE do mutually desire to cooperate 2 and to specify herein the terms and conditions under which 3 said IMPROVEMENTS are to be designed, financed, constructed i 4 and maintained. 5 NOW, THEREFORE, in consideration of the covenants and 6 conditions herein contained, the parties hereto agree as 7 follows: 8 9 SECTION I f 10 -STATE AGREES: 11 A. RIGHT OF WAY SERVICES: 12 1.) To perform various right of way services for COUNTY 13 as follows: 14 (a) To provide right of way engineering services 15 including setting property lines , preparing 16 appraisal maps, deeds, and other acquisition i 17 documents for use in the acquisition of all ! I 18 property rights required for said I-1PROVEZIENTS. 19 (b) To appraise the parcels required as shown on i 20 Exhibit "B". Said appraisals shall indicate 21 the fair n►arket value of the required property 22 rights. Signed copies of the appraisals shall 23 be given to COUNTY for concurrence prior to 24 commencement of acquisition. 25 : -3- !- - � (i1M427-4 I 1 (c) To conduct negotiations with property 2 owners for the acquisition of property rights 3 required based on STATE's approved appraisals. 4 4 COUNTY agrees to accept title to parcels 5 acquired by STATE for COUNTY for said 6 IMPROVEMENTS. Any settlement of variance from 7 STATE's approved appraisal must have the prior 8 approval of COUNTY. 9 (d) To deliver all executed documents and escrow 10 instructions to COUNTY as transactions are 11 closed for acceptance and/or delivery into the 12 acquisition escrow. 13 (e) To notify COUNTY in the event that it becomes 14 necessary to acquire any parcel through a 15 proceeding in eminent domain. STATE, with '. 16 COUNTY's concurrence, shall arrange and be 17 responsible for all legal work in connection ' 18 with said proceedings. t 19 (f) To provide necessary relocation assistance 20 services to displaced persons, business, 21 farms , and non-profit organizations for 22 COUNTY in accordance with State and Federal 23 laws. Said services shall conform to STATE's 24 Relocation .Assistance (landbook as follows : -4- I i 1 (1) The determination of eligibility of 2 displacees to receive relocation 3 assistance payments and services. 4 (2) The calculation of the amount of 5 relocation assistance payments to be 6 made to eligible displacees. 7 (3) The advising of displacees of their 8 rights to relocation advisory assistance 9 and payments . 10 (4) The providing of advisory assistance to 11 displacees in locating replacement 12 property-. 13 (S) The providing of STATE claim forms to 14 displacees , assisting them in filing, ` 15 and processing all relocation claims, 16 including submittal to COUNTY for review 17 and disbursement of funds . 18 19 20 21 22 2 24 1 (g) As agent for COUNTY to make all arrangements 2 with owners of public or private utilities 3 for the removal and/or relocation of all 4 utility facilities which conflict with the 5 construction of said IMPROVEIIENTS. The cost 6 of removal and/or relocation shall be 7 shared in accordance with applicable law or ; 8 existing franchise in effect with the respective � 9 utility owners. 10 2.) To accumulate all right of way services costs in a 11 separate account. 12 3.) Upon completion of'all right of *way services to 13 furnish COUNTY with a final statement of the total cost to be 14 borne by COUNTY and to refund to COUNTY any amount of 15 COWNTY's advance deposit as provided for hereinafter in 16 Section II Article 1 remaining after actual cost to be borne 17 by COUNTY have been deducted. ! 18 f 19 * x 20 21 22 * x �3 * ' 24 x * * * x 25 �r I B. DESIGN, CONSTRUCTION AND MAINTENANCE : 2 1.) To prepare contract plans, specifications and 3 engineer's estimate for said IMPROVEMENTS subject to review 4 and approval by COUNTY as to conformity to COUNTY standards 5 and/or existing facilities . 6 2.) To construct said IMPROV 31—DENTS by contract with a 7 construction contractor licensed by the State of California, 8 said contract to be carried out in accordance with the 9 provisions of the State Contract Act, Chapter 3, Part S, r 10 Division 3, Title 2 of the Government Code, and work completed 11 in conformity with plans and specifications of STATE. 12 3.) To furnish and install by STATE's forces all traffic 13 striping and pavement markings required for said IMPROVEME-NTS. 14 4.) Upon completion of STATE's construction contract ` i 15 and all work incidental thereto, to furnish COUNTY with a i 16 detailed statement of design engineering, construction 17 engineering, and construction costs to be borne by 18 COUNTY and to refund to COUNTY any amount of COUN'TY's advance 19 deposit provided for in Section II , Articles 1 and 3 remaining 20 after actual costs to be borne by COUNTY have been deducted. 21 * x 22 �3 24 * * * x -7- ' 1 1 SECTION II 2 COUNTY AGREES: 3 1.) To deposit with STATE immediately following STATE's c 4 execution of this Agreement the amount of $149,200 which 5 figure represents STATE's estimate of COUNTY's share for right 6 of way overhead, right of way acquisition and design engineering 7 costs. The actual cost to COUNTY will be determined upon $ completion of said work and shall be computed as follows : 1 9 (a) Design Engineering Cost (no FAU participation) .- 10 articipation) :10 Said cost, estimated to be $63,000, shall be the 11 actual cost to STATE for design engineering of 12 said IMPROVEMENTS as stated hereinafter in 13 Article 3,. Said actual cost includes payment 14 for all applicable overhead charges. 15 (b) Right of Way Acquisition Cost (FAU participation) : 1, 16 Said cost, estimated to be $51,200 , shall be the i 17 actual cost to STATE for purchase of rights 18 (fee title) , improvements and relocation of 19 improvements; the cost for any severance or other 20 damages either negotiated or assessed in a 21 proceeding in eminent domain; and the payment 22 to owners for Relocation assistance (if applicable) 23 less the FAU participation. 24 25 1 (c) Right of WIM Overhead Cost (No FAU participation) : , 2 Said cost, estimated to be $35,000, shall be the 3 actual cost to STATE for making arrangements 4 and inspecting utility relocations and/or 5 removals, for right of way engineering, appraising 6 negotiating, title reports and legal fees for 7 acquiring property but shall not include payments 8 made by STATE to owners of real property for 9 said property's land value, improvements and ` 10 damages. Said cost shall include payments for i 11 all applicable overhead charges. 12 2.) To pay STATE promptly, upon completion of all right of 13 way services and upon receipt of a final statement therefor, any 14 amount over and above the aforesaid advance deposit required to + 15 complete COUNTY's share of right of way overhead, right of way + 16 acquisition and utility relocation costs pursusant to this 17 Agreement. ' 18 3.) To deposit with STATE within 21 days of receipt of 19 billing therefor (which billing will be forwarded prior to 20 STATE's bid advertising date of a construction contract for the 21 aforesaid I14PROVE MENTS) , the amount of $136,000 which figure 22 represents STATE's estimate of COUNTY's share for construction 23 engineering and construction costs for said INPnOtZHENTS. Actual 24 costs to be borne by COUNTY will be determined upon completion of. 25 all work and in proportions as shown on Exhibit "A", attached 1 attached hereto and by this reference made a part of this 2 Agreement and shall be the sum of the following: 3 (a) Construction Cost (FAU participation) ; Said cost, 4 estimated to be $119,400, shall be the actual cost 5 to STATE to complete said IMPROVEI-DENTS including 6 cost to STATE for traffic stripes and pavement 7 markings, STATE-furnished materials , if any, and 8 any additional or extra work directly related to 9 - said IMPROVEMENTS less the FAU participation. 10 Such actual cost will be determined by multiplying 11 the final quantities by the- applicable unit prices 12 in STATE's construction contract. 13 (b) Construction Engineering Cost (FAU participation) : 14 Said cost, estimated to be $16,600, shall be a 15 portion of the total PROJECT construction - 16 engineering cost which equals the same proportion 17 ; as the construction cost of said IMPROVEMENTS 18 1 (including the cost of traffic striping, pavement 19 I markings, STATE-furnished materials, if any, and 20 all other extra or additional work necessary for 21 the completion of said INPROVELLE :TS) bears to the 22 total construction cost of said Pi:OJECT less the .23 FAU participation. Said cost includes payment for 24 all applicable overhead charges. ?5 : >* -10- 0005 1 4.) Upon opening of bids to pay STATE within 21 days 2 upon receipt of statement therefor any amount over and above 3 the aforesaid advance deposit necessary to complete the u financing of COUNTY's share of the cost for said IMPIMEMENTS. 5 An like manner, COUNTY also agrees to supplement the advance 6 deposit to pay for additional quantities or wort: necessary 7 for the completion of said IMPROVEMENTS which are unknown 8 at date of execution of this Agreement. In the event the 9 aforesaid advance deposit exceeds the amount needed to finance 10 COUNTY's share, STATE shall promptly refund to COUNTY such 11 balance. If the excess is less than $500, a refund will be 12 waived until final accounting. 13 5.) To pay STATE promptly upon completion of all word; 14 and upon receipt of a final statement made therefor, any 15 amount over and above the .aforesaid advance deposit required 16 to complete COUNTY's share of financial obligations pursuant �7 to this Agreement. 18 6.) Upon completion and acceptance of the work for �9 said IMPROVE,iENTS by STATE, COUNTY will accept control and 20 all maintenance responsibilities for said INPROVEINENTS. 21 7.) To indemnify and save STATE, its officers , agents 22 and employees harmless from any and all liability for injuries 23 to persons or damage to property caused or resulting in any 24 mariner from STATE's Performance for said I'IPROVi:'1:':TS under 25 this Agreement, excepting for injuries to person or damage to -11- 000159 I property caused or resulting from the sole negligence or 2 willful misconduct of STATE, its officers, agents and employees. 3 4 SECTION III 5 IT IS MUTUALLY UNDERSTOOD AND AGREED: 6 1.) That obligations of STATE under terms of this 7 Agreement are contingent upon the allocation of funds by the 8 California Highway Commission. 9 2.) That STATE shall not award a contract for said 10 IMPROVEMENTS unless and until COUNTY's deposit required in 11 Section II , Article 3 is received. 12 3.) That neither STATE nor any officer or employee 13 thereof, shall be responsible for any damage or liability 14 occurring by reason of anything done or omitted to be done 15 by COUNTY under or in connection with any work, authority - 16 or jurisdiction delegated to COUNTY under this Agreement. 17 It is also understood and agreed that, pursuant to Government 18 Code Section 895.4, COUNTY-shall fully indemnify and hold 19 STATE harmless from any liability imposed for injury (as 20 defined by Government Code Section 810.8) occurring by reason 21 of anything done or omitted to be done by COU;:TY under or 22 in connection with any work, authority or jurisdiction 23 delegated to COUNTY under this Agreement. 24 4.) That neither COUNTY, nor any officer or employee 25 thereof, is responsible for any damage or liability occurring -12- OWN 1 by reason of anything done or omitted to be done by STATE 2 under or in connection with any work, authority or jurisdiction 3 not delegated to COUNTY under this Agreement. It is also 4 understood and agreed that, pursuant to Government Code 5 Section 895.4, STATE shall fully indemnify and hold COUNTY 6 harmless from any liability imposed for injury (as defined 7 by Government Code Section 810.8) occurring by reason of 8 anything done or omitted to be done by STATE under or in 9 connection with any work, authority or jurisdiction not 10 delegated to COUNTY under this Agreement. 11 5.) That STATE is designated as the Lead�Agency for 12 this PROJECT and shall be responsible for compliance 13 with environmental laws and regulations pertaining to 14 highway construction. 15 6.) That Exhibit "B", attached hereto, has been prepared 16 to depict the general locations of parcels to* be acquired and 17 areas where construction work is proposed for said I-1PROVEMENTS, 18 actual work to be accomplished pursuant to this Agreement shall 19 be based on details described and approved plans referred to 20 hereinbefore in Section 1 , Articles A and B. 21 7.) That in the acquisition of right of tray, design and 22 construction of said IMPROVEMENTS, STATE will comply fully with 23 all applicable Federal regulations. 24 �5 • 1 1 8.) That in the construction of said work STATE will 2 furnish a Resident Engineer. COUNTY may, at no cost to 3 STATE, furnish a representative and that said representative 4 and Resident Engineer will cooperate and consult with each 5 other but the order of STATE's engineer shall be final. 6 No direct action with STATE's contractor shall be taken by 7 COUNTY except through STATE's Engineer. 6 9.) That should STATE incur any additional expense on 9 behalf of COUNTY and with COUNTY's written consent pursuant 10 to right of way acquisition, engineering or construction 11 of said IMPROVEMENITS referred to herein which is not 12 specifically defined under provisions set forth in this 13 Agreement, said additional expense will be borne at COUNTY's 14 sole expense. 15 10 .) That should any portion of this project be financed 16 with Federal Funds or State Gas Tax Funds, all applicable 17 procedures and policies relating to the use of such funds 18 shall apply, notwithstanding other provisions of this 19 Agreement. 20 11.) That execution of this Agreement by COUNTY grants to 21 STATE the right to enter upon COUNTY-owned lands to construct 22 the IMPROVEMENTS referred to herein which lie outside of 23 STATL•'s freeway right of way. 24 25 -14- 00062 1 12.) That should STATE receive Federal reimbursement for 2 the FAU portion of this project of more than 82.94 percent 3 of the right of way, construction engineering, striping and 4 construction cost, all of said Federal reimbursement over 5 and above 82.94 percent shall be refunded to COUNTY. 6 13.) That should said FAU reimbursement to STATE be 7 less than 82.94 percent of the right of way, construction 8 engineering, striping and construction cost, COUNTY shall 9 reimburse STATE the difference between 82.94 percent of said 10 cost and the actual Federal reimbursement. 11 14.) That the scope of the proposed work for said 12 IMPROVEMENTS may be increased to include additional 13 modifications to BART's Pleasant Hill Station facilities. 14 * * r * �► 15 16 * * • 17 18 19 20 of +e * t ' 22 23 * * * * * * 24 * * • * * x 25 -15- 00063 1 IN WITNESS 1VIIEREOF, the parties hereto have caused this 2 Agreement to be executed by their respective officers , duly 3 authorized, the provisions of which Agreement are effective 4 as of the* day, month and year first hereinabove written. 5 6 STATE OF CALIFOIUJIA 0Crman .l Department of Transportation 7 Transportation District 4 , adg-rd ad—rdo 8 Supervisors T. R. LAr-WERS 9 District Director Attest: I R. OLSSON er -, Board o 10 Supervisors By 11 Deputy DistrictDirector— By N. Pous, Deputy Clerk 12 APPROVED AS TO FORM APPROVED AS TO FORM: 13 AND PROCEDURE: 14 15 ttorney, Department o o my Lounsel 16 Transportation 17 18 19 20 2i 22 23 24 25 -16- 011064 EXHIBIT "A" 04209-377111 Dist. Agmt. No. 4-643-C COMPUTATION OF COUNTY'S SHARE FOR IMPROVEMENTS (FAU Portion of Project) Total FAU Share County Share Item Cost� 82.94 (17.06-,) ' l. Right of Way Acquisition $ 300,000 $ 2480800 519200 2. Right of Way Overhead 359000 0 359000 3. Construction 7009000 5800600 119,400 4. Design Engineering *(Actual Cost) 63,000 0 630000 S. Construction Engineering (CE) PROJECT CONSTR.-$6,300,000 IMPROVEMENT Constr.-$700,000 PROJECT CE-$8769000 IMPR.CE-876,000 x 700 000 6t 97V400 97,400 80,800 16,600 TOTAI. :$11,195,400- ----$910,200 $2859200 *The actual cost includes payment for all applicable overhead charges. 001W5 i.''r - �.} moi•' i s.'•e - .< ��i.� "r S. -', � ♦ '± *�' �i'•� r r '•. y 'f l: �S �J .a:a?.' -(i• •t TS Y ..t..�✓ �.?: y a l • �f"� ^� .♦ .�! 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'13:+P. -- s. `n, J' '` ..� OV• r• Seim ';.Y'`�r. ,R/JJtj(� YL� ..r� /.=�"^V..:I�rw• *`y� _- �;n.: �' i� � = C ': i �Z..-+ • •'� lll�.,,t��•�.7'.,' t• .t� �J� �tQ'•^''!•►�^� � :x:►<"• • ,'.a !�.i!�1ti• y � l•�f'��. alt j,{f(Y,`' .••V. =y i '1{+r^..ty� �4 A�• t ¢ •� ,y � '�l��l�Nr�r�Mf�{!�1,���)y", Rr. •^syr, *��. ! •i.r 'a..,-. '•, «. ,l " S ,yr^t�,.- 1 It•. ^ r•ti M / ^ +•S' �t �Yv c,w.,fy ..� �l..N�,.�, =11'r T?. �y, •"'j �•/'. ""♦ ;sst�c'-.1,� rl.. r ' IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA Summary Abandonment of a ) Portion of Superseded Port ) Chicago Highway, Concord ) RESOLUTION NO. 77/923 Area. ) (S & H No. 960.1) The Board of Supervisors of Contra Costa County hereby RESOLVES THAT: A portion of the County road known as Port Chicago Highway, Concord Area, has been superseded by relocation. Said relocation did not prohibit access to any property which adjoined the road prior to such relocation. _ It appears proper that said portion of relocated road be summarily abandoned as provided in Section 960.1 of the Streets and Highways Code of the State of California. The Planning Commission has recommended abandonment. rn All that portion of said County road, superseded by relocation and more particularly described in Exhibit "A" attached hereto and made a part hereof, r-� be and the same is hereby ABANDONED. CD The $500.00 deposit provided for in the Board of Supervisor's policy z on processing abandonment requests is waived. The Clerk of the Board of Supervisors is DIRECTED to cause a certified .J copy of this resolution to be recorded in the office of the County Recorder of the County of Contra Costa. �L ° PASSED on November 8, 1977 unanimously by the Supervisors present. Originator: Public Works Department Land Development Division cc: Recorder County Administrator Public Works Assessor Planning Commission Gordon A. Fisk 1717 North California Blvd. Walnut Creek, CA EDMUD Thomas Bros. maps - Mr. Richard Milliron Contra Costa County {Vater District Stege Sanitary District of Contra Costa County Oakley County Water District San Pablo Sanitary District City of Concord Pacific Gas & Electric Company, Oakland Pacific Telephone Company, Oakland RESOLUTION NO. 77/ 923 0006"1 j� U�1 EXHIBIT "A" Portion of the parcel of land described in the deed to Contra Costa County, recorded June 29, 1976 in Book 7921 of Official Records, at page 34, Records of Contra Costa County, California, described as follows: Commencing on the westerly line of Port Chicago Highway (60 feet in width), at the northeasterly corner of Parcel "A" as said parcel is shown on -he Record of Survey Map filed March 30, 1976 in Book 60 of Licensed Surveyors Maps, at page 34, Records of said County, from which a radial line of a tangent curve concave to the west, having a radius of 1533.05 feet, bears South 68° 50' 45" West; thence, from said point of commencement, southerly along said curve and westerly line of said County parcel (7921 OR 34), through a central angle of 2° 10' 40", an arc distance of 58.46 feet to the true point of beginning of the hereinafter described parcel of land; thence, from said true point of beginning, continuing southerly along said curve and westerly line, through a central angle of 3° 46' 33", an arc distance of 101 .40 feet; thence, tangent to said curve South 15° 11 ' 57" East, 348.69 feet; thence, southwesterly along a tangent curve concave to the northwest, having a radius of 30.00 feet, through a central angle of 94° 41 ' 57", an arc distance of 49.58 feet to a point of cusp with the northerly line of Bates Avenue (61 feet in width); thence, tangent to said curve, along said northerly line of Bates Avenue, North 79° 30' 00" East, 26.54 feet; thence, northeasterly along a tangent curve concave to the northwest, having a radius of 30.00 feet, through a central angle of 98° 28' 35", an arc distance of 51 .56 feet; thence, tangent to said curve North 180 58' 35" West, 451 .19 feet to the true point of beginning. 00068 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Completion ) of Improvements and Declaring ) Pine Valley Road a County ) RESOLUTION N0; 77/924 Road, -,San,Ramon .'A�ea. ) The Public Works Director has notified this Board that improvements have been completed for the Pine Valley Road Acceptance project, San Ramon area. NOW, THEREFORE, BE IT RESOLVED that the improvements for the Pine Valley Road Acceptance project have been completed. BE IT FURTHER RESOLVED that the Pine Valley Road widening, its right of way having been offered for dedication by separate instrument recorded on February 9, 1977 in Volume 8197 of Official Records of Contra Costa County, State of California, on page 312 is accepted and declared to be a County Road of Contra Costa County. PASSED by the Board on November 8, 1977. r` rn 0 z m 0 U U d Originating Department: Public Works Land Development Division cc: Recorder Public Works Director Planning Director RESOLUTION NO. 77/ 924 ����J IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the ratter of Changes ) of the Assessment Roll ) RESOLUTION NO. 717/9 of Contra Costa County ) WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments , said requests having been consented to by the County Counsel ; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments : For the Fiscal Year 1977-78 It has been ascertained from the assessment roll and from papers in the Assessor' s Office what was intended and what should have been assessed; and, therefore , pursuant to Section 4831 of the Revenue and Taxation Code, the following defects in description and/or form and clerical errors of the assessor on the Secured Assessment Roll should be corrected; and, FURTHER, in accordance with Section 4986 (a) (2) the County Auditor should be directed to cancel all or any portion of any tax, penalty, or costs on that portion in error as if it has been levied erroneously. For the fiscal year 1976-77, property described by Parcel No. 066-054-004-8, in Tax Rate Area 01007 was acquired by the City of Antioch. Resolution No. 75/25 recorded on December 9, 19759 in Book 7706, Page 413, of the Official Records of Contra Costa County approved purchase of said parcel by the City of Antioch. Therefore, all taxes , penalties, or costs should be canceled inasmuch as said parcel was nontaxable. In Tax Rate Area 02002 , Parcel No. 120-093-010-3, assessed to Millard V. $ Dorothy A. Ferris , has been erroneously described as Tract 4602 , Lot 11 , due to clerical error. Therefore, this assessment should be corrected to show the property description as follows : Tract 4602 , Lot -10. I hereby consent to the above /Zzzw� changes and/or corrections : R. 0. EATON JOHN LAUSEN, County Counsel Assistant Assessor /� t10/26/77 ZW6 Z- ty . Copies to: Assessor (Kettle) ,acopted�ytheBoarda77 -. --��v �Q- Auditor Tax Collector RESOLUTION N0. ��/L��S Page 1 of 1- 00070 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Changes ) of the Assessment Roll ) RESOLUTION NO. of Contra Costa County ) WHEREAS, the County Assessor having filed with this Board requests for addition of escape assessments ; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments : For the Fiscal Year 1977-78 It Lias been ascertained by audit of the assessee' s records that the assessee omitted to report the cost of personal property and/or other taxable tangible property accurately to the extent that this onission and/or error caused the assessor not to assess the property or to assess it at a lower valuation than he would have entered upon the roll were the cost of the property accurately reported or had the property been accurately reported; therefore, that portion of the property which was inaccurately reported should be entered as escaped assessment pursuant to Section 531 .4 of the Revenue and Taxation Code; and all entries made pursuant to the above cited section of the Revenue and Taxation Code should have added interest on taxes pursuant to Section 506 of the Revenue and Taxation Code. For the fiscal year 1976-77, in Tax Rate Area 53004, Parcel No. 065-020-006-6, assessed to Kaiser. Gypsum Company, has been erroneously assessed with incorrect values for Improvements and Personal Property. It has been determined through Assessor's audit of this account that the assessee reported inaccurate asset costs on original business property statement. Therefore , this parcel should be corrected to enroll the following as escape assessments : Corrected Amount Type of Property Assessed Value Of Escape RFT Section Improvements $700 ,775 +$14,055 531 .4; 506 Personal Property 314 ,895 + 4 ,615 531.4; 506 Assessee has been notified. NOV 8 1977 R. 0. SEATON P Aco ted�y the board on.__._.. y �N Assistant Assessor t10/26/77 Copies to: Assessor (Kettle) Auditor Tax Collector .y Page 1 of 1 RESOLUTION N0. / 7/�ZG IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Changes of the Assessment Roll ) RESOLUTION NO. of Contra Costa County ) WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments , said requests having been consented to by the County Counsel. ; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments : For the Fiscal Year 1977-78 It has been ascertained from the assessment roll and from papers in the Assessor's Office what was_ intended .and.what -should _ - have been assessed; and, therefore,- pursuant to Section- -4-831—of- the-- Revenue and Taxation Code, the following defects in description and/or form and clerical errors of the assessor on the Secured Assessment Roll should be corrected; and, FURTHER, property escaping assessment due to such errors should be enrolled as escaped assess- ment pursuant to Section 531 of the Revenue and Taxation Code ; and, FURTHER, Business Inventory Exemption should be allowed pursuant to Section 219 of the Revenue and Taxation Code in those cases where designated. FURTHER, in accordance with Section 4985 (a) of the Revenue and Taxation Code, any uncollected delinquent penalty, cost, redemption penalty, interest , or redemption fee , heretofore or hereafter attached due to such error should be canceled if it is impossible to complete valid procedures initiated prior to delinquency date, upon the showing that payment of the correction or additional amount was made within 30 days from the date correction is entered on the roll or abstract record; and, FURTHER, in accordance with Section 4986 (a) (2) the County Auditor should be directed to cancel all or any portion of any tax, penalty, or costs on that portion in error as if it has been levied erroneously; and, if paid, a refund on that. portion should be made pursuant to Section 5096 of the Revenue .and Taxation Code . In Tax Rate Area 11009, Parcel No. 410-121-036-9, assessed to Adams & Sons , has been erroneously assessed with Improvement value of $6,195 and Personal Property value of $440. Further, a late filing penalty of $176 was erroneously enrolled by Board Resolution No. 77/702, passed on August 23, 1977. Inasmuch as the account represented by these values was out of business prior to the 1977 lien date , this assessment should be corrected as follows : R. 0. SEATON Assistant Assessor Copies to: Assessor (Kettle) Auditor Tax Collector RESOLUTION N0. Page 1 of Z 7�/9�� 00072. ��.. ._- ....._..:s....y.. - 744'x!'-.."�"sYr,. +.,+a-s.<r: ±.►lhTs: a` �- e_ Parcel No. 410-121-036-9 Corrected Amount Type of Property Assessed Value of Change R&T Section Improvements $4 ,875 -$1 ,320 4831 Personal Property $ -0- -$ 440 4831 10) Penalty $ -0- -$ 176 4831 Assessee has been notified. In Tax Pate Area 08001 , Parcel No. 561-380-001-9, assessed to Bituminous Products f App. Co. , has been assessed with incorrect value for Improvements and Personal Property, and was not enrolled with Business Inventory Exemption or late filing penalty since this parcel was arbitrarily assessed. However, the assessee has filed a late business property statement and, therefore , this assessment should be enrolled with the following corrections and escape assess- ments: Corrected Amount Type of Property Assessed Value of Change RFT Section Improvements $53,285 +$22 ,650 531 Personal Property $32 ,555 -$22 ,315 4831 Business Inv. Ex. $ 3 ,382 $ 33,382 219 10% Penalty $ 5,497 +$ 5,497 463 Assessee has been notified. I hereby consent to the above changes and/or corrections : R. 0. SEATON JOHN LAUSEN, County Counsel Assistant Assessor t10/24/77 B: ty Adoptad:)y theBi Zdon.-.- ov- 8. 1977 Ci P—M-F—;D C^?Y I r-r'afy that this is a full. true A rorrect.COPY of ;!-� o,'•-:vai thorttP)ent which Is on file in my office. r•.1 qh,^.t it was nesred k edopted by the Board of t--n-visors of Conn Costa Cocnty. California. oa t=� date rhown. ATTESV J. FL OLSSON, County c: rj; 9 vzotHefo owk of said Haard of 8apervuorn. Impa7 Clerk. ' Q on NOV 8 1971 Page 2 of 2 RESOLUTION NO. �� �jrj► IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Changes ) �y�r"/ � ? of the Assessment Roll ) RESOLUTION N0. 7,/ b of Contra Costa County } WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments , said requests having been consented to by the County Counsel ; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments : For the Fiscal Year 1977-78 It has been ascertained from the assessment roll and from papers in the Assessor' s Office what was intended and what should . _ have been assessed; and, therefore, pursuant to Section• 4831 of the _ J `' Revenue and Taxation Code, the following defects in description and/or form and clerical errors of the assessor on the Secured Assessment Roll should be corrected; and, FURTHER, in accordance with Section 4985 (a) of the Revenue and Taxation Code , any uncollected delinquent penalty, cost , redemption penalty, interest , or redemption fee, heretofore or hereafter attached due to such error should be canceled if it is impossible to complete valid procedures initiated prior to delinquency date, upon the showing that payment of the correction or additional amount was made within 30 days from the date correction is entered on the roll or abstract record; and, FURTHER, in accordance with Section 4986 (a) (2) the County Auditor should be directed to cancel all or any portion of any tax, penalty, or costs on that portion in error as if it has been levied erroneously; and, if paid, a refund on that portion should be made pursuant to Section 5096 of the Revenue and Taxation Code. In Tax Rate Area 14002 , Parcel No. 241-280-009-2, has been erroneously assessed to James R. Lynn, due to clerical error in overlooking parcel on document transferring title. Therefore, this assessment should be corrected to show the assessee as West Road Group, c/o ' Founders Title Company, P. 0. Box 324, Concord, California, who acquired title by document recorded on February 8 , 1977, in Book 8195, Page 52, of the Official Records of Contra Costa County. R. 0. SEATON Assistant Assessor Copies to: Assessor (Kettle) Auditor - Tax Collector Page 1 of 2 RESOLUTION NO. MIRA For the fiscal years 1976-77 and 1977-78 , in Tax Rate Area 66035 , Parcel No. 200-060-020-1 , has been erroneously assessed to Hale H. Ashcraft, due to clerical error in overlooking document transferring title. Therefore, this assessment should be corrected to show the assessee as Rudolph J. & Davalvn C. Frank, 601 La Gonda Way, Danville , California , who acquired title by document recorded on October 14 , 1975 , in Book 7651 , Page 993 , of the Official Records of Contra Costa County. Further, for the fiscal year 1977-78, it has been determined that this property qualifies for the Home- owner' s Property Tax Exemption. Therefore , pursuant to Section 275 (c) of the Revenue and Taxation Code , the exemption in the amount of $1 ,400 assessed value should be allowed on said parcel , making a net taxable assessed value of $13 ,375 . Taxes should be canceled on the amount of the exemption. For the fiscal years 1976-77 and 1977-78 , in Tax Rate Area 66085 , Parcel No. 212-091-010-0 , has been erroneously assessed to Robert Erich Hoster, due to error in the manner of sequence in which documents transferring title to the property were processed by the Assessor. Therefore , this assessment should be corrected to show the assessee as Roy G. $ Jean R. Dikes and Mercedes Alexander, who acquired title by document recorded on February 11 , 197:6 ,. .iri Book 7760 , Page 98, of the -Official Records of Contra Costa-County= - Further, for the fiscal year 1977-78 , it has been determined that this property qualifies for the Homeowner' s Property Tax Exemption. Therefore, pursuant to Section 253. 5 of the Revenue and Taxation Code, the exemption in the amount of $1 ,750 assessed value should be allowed on said parcel , making a net taxable assessed value of $13 , 225 . Taxes should be canceled on the amount of the exemption. I hereby consent to the above changes and/or corrections : R. SEATON JOHN CLAUSEN, Count Counsel Assistant Assessor t10/21/77 B -Z ty Adopted�y the ..O.. 8_._.... 197- Bowra on.............. . Page 2 of 2 RESOLUTION N0. I I��nr1 J IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Changes ) of the Assessment Roll ) / of Contra Costa County ) RESOLUTION NO. j% y-9 WHEREAS, the County Assessor having filed with this Board requests for addition of escape assessment; NOIV, THEREFORE, BE IT RESOLVED that the County Auditor is directed to add the following escape assessments: For the Fiscal Year 1977-78 It has been ascertained from papers in the Assessor's office that property belonging on the local roll has escaped assessment; and, therefore, pursuant to the Revenue and Taxation Cade, Section 531, escaped assessment should be- added to the unsecured roll as follows ; and -business inventory exemption allowed in accordance with_._.__ Section - 219 as indicated; and,-as- indicated, 10% penalty on net tangibles for failure to file within the time required by per Section 463: Alder' s Big $ Tall, Inc. , Acct. #001637-E000 Pers Prop $ 28, 840 F.V. Bus Inv Ex 3,000 A.V: 10% Penalty 1,684 F.V. IV. I. Carmel, Acct. 1#021002-E000 Pers Prop $ 3, 160 F.V. PS Imps. 1, 760 F.V. - Bus Inv Ex 175 A.V. 10% Penalty-PS Imps 176 F.V. it -Pers Prop 244 F.V. Stephen A. Cox and Ralph C. Haskell - Acct. #029330-E000 Pers Prop $ 33,628 F.V. PS Imps 1,144 F.V. Penalty-Pers Prop 362 F.V. Penalty-PS Imps 114 F.V. Bernice D. $ John Donkonics - Acct. #036592-E000 . Pers Prop $ 20,860 F.V. PS Imps 203%860 F.V. E. I. DuPont de Nemours f Co. - Acct. #038440-E009 PS Imps $ 2S,660 F.V. Assessees have been notified. R. 0. SEATON, Asst. Assessor t10/20/77 cc: Assessor (Giese) Auditor Tax Collector RESOLUTION NO. Page 1 of 5 For the Fiscal Year 1977-78 E. I. DuPont de Nemours & Co. - Acct. #038440-E010 PS Imps $ 95, 800 F.V. E. I. DuPont de Nemours $ Co. - Acct. #038440-E011 PS Imps $ 81560 F.V. E. I . DuPont de Nemours f Co. - Acct. #038440-E012 PS Imps $ 23,960 F.V. E. I. DuPont de Nemours $ Co. - Acct. #038440-E013 PS Imps $ 3,420 F.V. E. I . DuPont de Nemours $ Co. - Acct. 1"1038440-E014 PS Imps $ 11, 9S0 F.V. E. I. DuPont de Nemours F Co. - Acct. #038440-E015 PS Imps $ 26, 200 F.V. EBS - Size 5- 7-9 Shops , Inc. - Acct. #038416-E000 . Pers Prop $ 17,160 F.V. PS Imps 66, 040 P.V. _:. - Bus Inv_ Ex _ 1, 727 A..V.:.,_. Maurice A. Frye - Acct. #047205-E000 PS Imps $ 3,000 F.V. GAF Corporation - Acct. 7'?047736-E000 Pers Prop $ 51, 680 F.V. Bus Inv Ex 6,460 A.V. Penalty 23,554 F.V. James Harris - Acct. #056782-E000 Pers Prop $ 800 F.V. PS Imps 760 F.V. Bus Inv Ex 10 A.V. Penalty-PS Imps 76 F.V. Penalty-Pers Prop 76 F.V. Anthony F. Hernandez, et al - Acct. #058811-E000 Pers Prop $ 81000 F.V. 10% Penalty 800 F.V. Li-Chun Liu Tu - Acct. #075715-E000 PS Imps $ 6, 090 F.V. Pers Prop 2,530 F.V. Bus Inv Ex 62 A.V. Liquid Gold Oil Corp. - Acct. #076364-E000 . Pers Prop $ 16,060 F.V. Bus Inv Ex 37 A.V. Arnold Lund - Acct. #078610-E000 Pers Prop $ 800 F.V. Penalty 80 F.V. Assessees have been notified. , Ass t. Assessor Page 2 of 5 W07 For the Fiscal Year 1977-78 Richard 11. & Sally K. Mecham - Acct. #085595-E000 PS Imps $ 800 F.V. Mifran, Inc. - Acct. #086824-E000 Pers Prop $ 1,000 F.V. PS Imps 61 ,000 F.V. Bus Inv Ex 125 A.V. Penalty-PS Imps 6 , 100 F.V. Penalty-Pers Prop 52 F.V. - Benjamin & H. Lucille Nechodoma - Acct. #092217-E000 _ Pers Prop $ 4 ,600 F.V. Penalty 460 F.V. Gustavo Parada, DDS - Acct. #097863-S000 PS Imps $ 11,420 F.V. Pers Prop 3, 760 F.V. George A. Parham - Acct. #097916-E000 Pers Prop $ 560 F.V. Bus Inv Ex 12 A.V. Penalty 48 F.V. Andrew J. Patton - Acct. #098803-EO02 Pers Prop $ 15,400 F.V. Penalty 12540 F.V. Frank Pericoli $ G. Stenmark, et al - Acct. #099888-E000 - Pers Prop $ 35,660 F.V. PS Imps 3,920 F.V. Bus Inv Ex 3,960 A.V. Penalty-PS Imps 392 F.V. Penalty-Pers Prop 1,592 F.V. Ethel M. Robertson - Acct. #108946-E000 Pers Prop $ 1,120 F.V. Bus Inv Ex 67 A.V. Carol A. Roncalio - Acct. #109756-E000 Pers Prop $ 8,360 F.V. SCO Richmond Ca Inc. - Acct. #114398-E000 Pers Prop $ 41,160 F.V. PS Imps 56,960 F.V. Bus Inv Ex 2,110 A.V. Scottsdale Blvd. Associates - Acct. #114710-E000 Pers Prop $ 153*980 F.V. PS Imps S4, 760 F.V. Bus Inv Ex 877 A.V. Security National Realty, Inc. - Acct. #115008-E000 Pers Prop $ 9 ,600 .F.V. Assessees have been notified. R. 0. SEATON, Ass t. Assessor Page 3 of 5 MUGS For the Fiscal Year 1977-78 Stol Air Commuter Inc. - Acct. #124630-S000 . Pers Prop $ 12, 777 F.V. Peter J. Van Kleef - Acct. #133935-E000 Pers Prop $ 5,000 F.V. Penalty 500 F.V. Richard L. & Ines J. Watkins - Acct. #137706-E000 Pers Prop $ 89,600 F.V. Bus Inv Ex 5 ,250 A.V. Western Caissons, Inc. - Acct. #139187-E000 Pers Prop $ 700 F.V. Penalty 70 F.V. Lloyd M. Wright (Dr.) , et al - Acct. #143246-E000 Pers Prop $ 2,420 F.V. PS Imps 21940 F.V. Kin Foo & Shui Yiu Yee - Acct. #143762-E000 Pers Prop $ 2,940 F.V. PS Imps 73,500 F.V. Bus Inv Ex 52 A.V. Assessees have been notified. Butterworth System, Inc. - Acct. #OI8259-E000 Pers Prop $ 1,000 F.V. J B $ B Industries , Inc. - Acct. #064315-E000 Pers Prop $ 450 F.V. Penalty 44 F.V. Paul LaPlaca - Acct . #072235-E000 - PS Imps $ 50,920 F.V. Pers Prop 18,290 F.V. Bus Inv Ex 185 A.V. C. E. McKay - Acct. #084825-E000 Pers Prop $ 860 F.V. Bus Inv Ex 6Z A.V. Thomas A. Short Co. - Acct. #117705-E000 Pers Prop $114 ,060 F.V. Bus Inv Ex 13, 260 A.V. Penalty 6,100 F.V. Reg Susini & Mark Nelson - Acct. #126105.-E000 PS Imps $ 1,490 F.V. Pers Prop 1,010 F.V. Bus Inv Ex 62 A.V. United States Steel Corp. - Acct. #133153-E000 Pers Prop $ 400 F.V. United States Steel Corp. - Acct. #133153-E001 Pers Prop $ 1, 240 F.V. Assessees have submitted signed business property statements. R. 0. SEATON, Ass t. Assessor Page 4 of 5 .(111079 For Fiscal Year 1977- 78 Escape Class Name Acct. No. For Year Property Value Gust N. Zigenis 144639-E000 1977-78 Pers Prop $ 3,960 F.V. Bus Inv. Ex 375 A.V. Thomas A. Short Co. 117705-E000 1976-77 Pers Prop 31,925 A.V. Bus Inv Ex 14,900 A.V. Penalty 1, 702 A.V. C. E. McKay 084825-E000 1976- 77 ` Pers Prop 245 A.V. Bus Inv Ex 62 A.V. C. E. McKay 084825-E000 1975- 76 Pers Prop 265 A.V. Bus Inv Ex 62 A.V. C. E. R9cKay 084825-E000 1974-75 Pers Prop 305 A.V. Assessees have submitted signed business property statements. AND, FURTHER, interest on taxes thereon should be added in accordance with Section 506 of the Revenue and Taxation Code: J. L. Thomson Rivet Corporation 129370-E000 1977- 78 Pers Prop $ 1,220 F.V. Penalty 122 F.V.---- IFG Leasing Co. 063137-E000 1977-78 PS Imps 97,840 F.V. Pers Prop 32,620 F.V. Penalty-PS Imps 9 ,784 F.V. Penalty-Pers Prop 3,262 F.V. IFG Leasing Co. 063137-E001. 1977- 78 Pers Prop 12,600 F.V. Penalty 1,260 F.V. Assessees have submitted signed. business property .statements . IFG Leasing Co. 063137-E000 1976-77 PS Imps $249960 A.V. Pers Prop 8,320 A.V. Penalty-PS Imps 2,496 A.V. Penalty-Pers Prop 832 A.V. IFG Leasing Co. 063137-EO01 1976-77 Pers Prop 3,985 A.V. Penalty 398 A.V. Assessees have been notified. Nov 8 1977 R. s s t. Assessor Adopted by the Board on-----------_..----__._.......-..! Page 5 of 5 00080 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Changes ) of the Assessment Roll of Contra Costa County ) RESOLUTION NO. WHEREAS, the County Assessor having filed with this Board requests for corrections of erroneous assessments, said requests having been consented to by County Counsel; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments . For the Fiscal Year 1977-78 It has been ascertained by audit of the assessee 's books of account or other papers that there has been a defect of description or clerical error of the assessee in .his property statement or in other informati.on or records furnished by the assessee -which caused the assessor to assess taxable tangible property at a substantially higher valuation than he would have entered on the roll had the information been correctly furnished; therefore, such error on the roll should be corrected in accordance with Section 4831 . 5 of the Revenue and Taxation Code; and in accordance with Sections 4986 and 5096, the assessee may file a claim for cancellation or refund; and business inventory exemption allowed in accordance with Section 219 as indicated: Verdell Berrett, Account No. 011030-0000, is erroneously assessed since a portion of the property was assessed more than once; therefore, this assessment should be corrected to show PS Improvements $4,200 Full Value, Personal Property $14, 440 Full Value, with Business Inventory Exemption $1,280 Assessed Value. Carl D. Cook, Account No. 028060-0001, is erroneously assessed since assessee erroneously classified equipment held for lease; therefore, this assessment should be corrected to show PS Improvements $2,160 Full Value, Personal Property $112,500 Full Value, with Business Inventory Exemption $12,637 Assessed Value. Gilbert and Margaret Galeana, Account No. 047865-0000, are erroneously assessed since a portion of the property was assessed more than once; therefore, this assessment should .be corrected to show PS Improvements zero value, Personal Property $2,100 Full Value, Business Inventory Exemption $250 Assessed Value, and Penalty $1,410 Full Value. R. 0. SEATON, Ass1t. Assessor t10/21/77 cc: Assessor (Giese) Auditor Tax Collector RESOLUTION NO. Page 1 of 3 ,,�i►�81 For the Fiscal Year 1977-78 Ted Lewis, Account No. 075595-0000, is erroneously assessed since assessee submitted incorrect values ; therefore , this assess- ment should be corrected to show PS Improvements $10, 780 Full Value, Personal Property $32,340 Full Value. Joanne Lum and Betty J. Harris, Account No. 078510-0000, are erroneously assessed since property was assessed more than once; therefore, this assessment should be corrected to show Personal Property and PS Improvements zero value. And, FURTHER, such error caused the assessor to allow business inventory exemption erroneously and, therefore, an escaped assessment in the amount of the portion of the exemption incorrectly allowed because of such erroneous or incorrect information submitted by the taxpayer should be entered pursuant to Section 531. 5; together with interest on taxes pursuant to Section 506 ; and, in accordance with Section 533, the assessed values erroneously or illegally assessed should be offset against the proposed escaped assessment for the same tax year. Shell Oil Company, Account No. 116570-0159, is erroneously_ assessed ..siiice.-assessee submitted wrong values ; therefore, this assessment -should be corrected as follows : Original Corrected Amount Pursuant Class of Full Full of to Section Property Value Value Change (R/T Code) Pers Prop $1, 065, 400 $420, 240 -$645,160 4831. 5 Original Corrected Amt. of Assessed Assessed Change Value Value (Assessed) Bus Inv Ex �i.,300 45,655 + 80,645 531.5; 506 Assessee has been-;notified. It has been ascertained from the assessment roll and from papers in the Assessor's office what was intended and what should have been assessed; and, therefore, pursuant to Section 4831 of the California Revenue and 'Taxation Code, the following defects in descriptions and/or form and clerical errors of the Assessor on the roll should be corrected; and in accordance with Sections 4986 and 5096, the assessee may file a claim for cancellation or refund; FURTHER, in accordance with Section 4985 (a) , any uncollected delinquent penalty, cost , redemption penalty, interest, or redemption fee heretofore or hereafter attached due to such error should be cancelled upon the showing that payment of the corrected or additional amount was made within 30 days from the date the correction is entered on the roll or abstract record as it was impossible to complete valid procedures initiated prior to the delinquency date. E. I. DuPont de Nemours & Company, Acct_ #038440-E050 , is erroneously assessed since assessor corrected the assessment but used incorrect mailing address . As a result assessee did not receive tax bill before -delinquency date; therefore, this assessment should show PS Improvements in amount of $16,180 Full Value, no penalties or interest. i , Assit. Assessor Page 2 of 3 t111�82 For the Fiscal Year 1977-78 Eleanor Billingsley, Account No. 011890-0000, . is erroneously assessed since assessee was out of business prior to the lien date; therefore, this assessment should be corrected to zero value . Dorothy Gibson and Barbara Wells , Account No. 050200-0000, are erroneously assessed since assessee was out of business prior to the lien date; therefore, this assessment should be corrected to zero value. Sattler Insurance Agency, Inc. , Account No. 112967-0000, is erroneously assessed since the property was assessed more than once ; therefore, this assessment should be corrected to zero value. Sequoia Trucking, Inc. , Account No. 115710-E000, is erroneously assessed since assessee was not the owner of .the property on the lien date; therefore, this assessment should be corrected to show PS Improvements zero value. I hereby consent to the above Xr� Chang and/or corrections : R. 0. SEATON, Asst. Assessor JOH CLAUSE ', o Counsel-- Y De NOV 8 1977 Adopted by the ------------- --•--- Page 3 of 3 00083 In the Board of Supervisors _ of Contra Costa County, State of California November 8 . 19 In the/Natter of _ Executive* Session. At 9:45 a.m. the Board recessed into Executive Session in Room 108 of the County Administration Building, Martinez, California, to discuss personnel matters. At 10:50 a.m. the Board reconvened in its Chambers and adopted the following resolution: A Mattes! of Record 1 hereby certify that the foreBoh is a true and correct copy ofXNXti4t entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 8th day of_November . 19 J. R. OLSSON, Clerk B' 'V&44Z Deputy Clerk • Maxine M. Neufhld 00081 H-24 3/76 tam r BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Retirement ) Contributions of Fire District ) Employees Represented by ) RESOLUTION NO. 77/931 United Professional Fire- ) fighters, Local 1230 ) - . The Contra Costa County Board of Supervisors in its capacity as ex officio the governing board of the Contra Costa, Riverview, West, Orinda and Moraga Fire Protection Districts of Contra Costa County RESOLVES THAT: 1. On November 81 1977, the Employee Relations Officer sub- mitted the Supplementary Memorandum of• Understanding dated October :28, 1977, entered into with United Professional Firefighters, IAFF, Local 1230, for the Fire Suppression and Prevention Unit represented by said organization. 2. This Board having thoroughly considered said Supplementary Memorandum of Understanding, the same is approved. 3. The Supplementary Memorandum of Understanding with United Professional Firefighters is attached hereto, marked Exhibit A, and incorporated herein as if set forth in full and made applicable to the employees in the above-•named unit. 4. If an ordinance is required to implement any of the fore-- going provisions, said provisions shall become effective upon the first day of the month following thirty (30) days after such ordinance is adopted. 5. This resolution is effective as of July 1, 1977. PASSED November 8, 1977, unanimously by the Supervisors present EVL/j cc: United Professional Firefighters, Local 1230 Director of Personnel County Auditor-Controller County Administrator County Counsel Fire Districts indicated above RESOLUTION NO. 77/931 00085 SUPPLEMENTARY MEMORANDUM OF UNDERSTANDING between - FIRE PROTECTION DISTRICTS and UNITED PROFESSIONAL FIREFIGHTERS, IAFF, #1230 This Supplementary Memorandum of Understanding is entered into pursuant to the authority contained in Division 34 of the Contra Costa County Ordinance Code and has been jointly prepared by the parties. It supplements the Memorandum of Understanding entered into between the parties, *iated August 3. 1976 and adopted by Board of Supervisors' Resolution No. 76/656. The Employee Relations Officer (County Administrator) is the representative of the Contra Costa County Consolidated, Riverview, West, Orinda and Morage Fire Protection Districts (hereinafter Fire Protection Districts) in employer- employee relations matters as provided in Ordinance Code Section 34-8.012. United Professional Firefighters, IAFF, 1#1230, is the formally recognized employee organization for the Fire Suppression & Prevention Unit and such organization has been certified as such pursuant to Chapter 34-12 of the Contra ..Costa County Ordinance Code. This Memorandum of Understanding shall be presented to the Contra Costa County Board of Supervisors as the joint recommendation of the undersigned. 1 . The parties have met and conferred in good faith on issues involving retirement pending as of the date of this Supplementary Memorandum of Under- standing. Effective August 1, 1977, pursuant.to Government Code Section 31581 .1_, Fire Protection Districts shall pay 17.5% of the retirement contributions normally required of employees covered by this Memorandum of Understanding. Effective July 1, 1977, employees covered by this Memorandum of Understanding shall be responsible for payment of the entire employees' contribution for the retirement cost of living program as determined by the Board of Retirement of the Contra Costa County Employees' Retirement Association without the Fire Protection Districts paying any part of the employees' share. The Fire Protection Districts shall pay the remaining one-half (1/2) of the retirement cost-of-living program contribution. 2. The United Professional Firefighters, IAFF, #1230 and John Stiglich shall dismiss, including taking all actions necessary before November 8, 1977 to dismiss with prejudice Action No. 179210, International Association of- Firefighters, Local 1230 et al . v. County of Contra Costa, et al . Q 00086 f It is mutually recommended that the modification shown above be made applicable on the dates indicated and upon approval by the Board of Supervisors, Resolutions or Ordinances where necessary, shall be prepared and a'd'opted in order to implement these provisions. It is understood that if it- is determined that an Ordinance is required to implement any of the foregoing provisions, said provisions shall become effective upon the first day of the month following thirty (30) days after such Ordinance is adopted. This Memorandum of Understanding shall remain in full force and effect until superceded by a subsequent Memorandum of Understanding. UNITED PROFESSIONAL FIREFIGHTERS, FIRE PROTECTION DISTRICTS IAFF, #11230 By: By: By: Dte: / 1�.�- lg ? 7 00081 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA AS EX OFFICIO THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY FLOOD CONTROL AND :MATER CONSERVATION DISTRICT In the Platter of Approval of Final ) Environmental Impact Report and Zone ) Plan Amendment No. 4 to the Flood ) RESOLUTION! NO. 77/922 Control Zone 3B Adopted Project ) Work Order 8237-7520-76 ) The Board of Supervisors of Contra Costa County, as ex officio the Board of Supervisors of Contra Costa County Flood Control and Water Conservation District, RESOLVES THAT: PART I GENERAL On June 15, 1976, the Board of Supervisors authorized the Contra Costa County Flood Control and Water Conservation District to study the EAST FORK, EAST BRANCH OF GRAYSON CREEK. The purpose of the study was to explore alternates for improving 3800 feet of man-made earth channel from the end of the concrete lining at Moiso Lane south to Astrid Drive in the city of Pleasant Hill . On May 4, 1977, after a year of study and several public meetings,- staff presented a report to the Zone 3B Advisory Board. The report outlined staff's recommendations for improving this reach of Grayson Creek and summarized public sentiment on the proposed action. The Zone 3B Advisory Board passed a motion to have the Draft Environmental Impact Report completed in accordance with the suggested plan of improvements. The Draft Environmental Impact Report was subsequently completed and posted for public review on August 8, 1977. Thereafter, it ,•gas distributed to anyone requesting a copy. On October 11 , 1977, the Contra Costa County Planning Commission held a public hearing on the Draft EIR and determined that it was adequate. The city of Pleasant Hill has found the project to ba in conformance with the city general plan. PART II ENVIRONMENTAL IMPACT REPORT Procedure WHEREAS, the California Environmental Quality Act, as amended, together with the State's administrative "Guidelines for Implementation of the California Environmental Act. . . ." require the preparation of Environmental Impact Reports for certain public projects; and The District is considering the Grayson Creek-East Fork East Branch Project as Zone Plan Amend^ent No. e to the current Zone Plan for Flood Control Zone 3B; and The County determined that an Environmental Impact Report s•;as required for the Grayson Creek-East Fork East Branch Project; and Staff prepared the following environmental documents entitled "Environr,:ental Impact Report Flood Control : East Branch of the East Fork, Grayson Creek," and "Response Document Environrental Impact Report Flood Control Improvements East Branch of the East Fork Grayson Creek" which are to be considered in connection with the proposed Zone 3B Plan Amendment. These documents included responses to all the written comments received. Staff transmitted said documents to the Planning Commission on or before October 11 , 1977, and thereafter made them available to those interested; RESOLUTION NO. 77/922 0000p) On October 11, 1977, the County Planning Commission, in its capacity as the County's hearing body for Environmental Impact Reports, acccrding to the County's adopted processing procedures, held a public hearing on the Draft EIR at which time all wishing to speak were afforded the opportunity; and, at its conclusion, the County Planning Commission determined that the Environmental Documents described above constituted an adequate Final Environmental impact Report and certified that it was completed in accordance with the California Environmental Quality Act, State and County guidelines; and State guidelines and recent court decisions provide that the deciding body should not merely consider the Environmental Impact Report in taking action on a project but should justify its choice in view of its significant impacts and account for the disposition of identified mitigation measures as well. NOW, THEREFORE, BE IT RESOLVED that the Board of Supervisors, hereby approves the certification of its hearing body, the County Planning Commission, that the Environmental Documents described above constitute a Final Environmental Impact Report, and that it was completed in accordance with the California Environmental Quality Act, State and County guidelines; and FURTHER, that the Board having reviewed and considered the information contained in the Final Environmental Impact Report, finds that it is an adequate basis for making a decision on the project; and FURTHER, that the Board, having studied the significant impacts of the project and possible mitigation measures, as described in the Final Environmental Impact Report, accordingly, makes the following findings and gives the following directions: Significant Impacts FURTHER, the Board concurs with the County Planning Commission's findings that the following significant impacts Mould result from implementation of the project and adopts the associated mitigation measures to minimize those impacts to the greatest possible degree. 1. PERMANENT TOPOGRAPHIC MODIFICATIONS AT THE DETENTION BASIN AND AT THE UNIDEPJTIFIED DISPOSAL SITE The major topographic impact of the project would be excavation of approximately 54,000 cubic yards of earth material. Approximately seven acres of privately owned land would become public. In addition to the large, open fields which will be used, four single family homes will be acquired. The detention basin would be graded to provide a natural appearance and--would have ars approximately.level floor. dative trees and grasses .dill be planted to enhance this natural appearance. The Board findsthat the area which is proposed to be used for the detention basin is presently unattractive and will be improved with the basin area, even if different from the existing topography. The Board further finds that when this basin is complete, it may have the potential to develop into an additional recreation site for the Pleasant Hill Recreation and Park District. The Board further finds that several of the o.-finers of the four houses on Beatrice Road are agreeable to selling their property. The Board directs the ex officio Chief Engineer to plan the project to provide an end result that has a natural pleasing appearance and compatibility with secondary uses. The Board further directs the ex officio Chief Engineer to provide i full relocation assistance to those residents eligible for relocation assistance under state law. RESOLUTION NO. 7711922 (2) 000 , 2. DESTRUCTION OF STREAMSIDc VEGETATION AND AQUATIC LIFE ALONIG A:JD IN THE STREAM CHANNEL The project would result in the total destruction of the vegetation along the affected streambed. The Board finds that this loss of vegetation will be partially offset by the landscaping which will be placed in the basin. T'ne Board directs the ex officio Chief Engineer to partially offset the loss of existing riparian vegetation by providing vegetation in the proposed basin area. The Board further directs the ex officio Chief Engineer to construct a low flow channel which is capable of supporting riparian vegetation along the west side of the basin if such construction is feasible. The Board recognizes that these mitigating measures will not totally compensate for the riparian vegetation which is lost, but finds that the loss is justified by the statement of overriding consideration made later in this resolution. 3. TEMPORARY EXPOSURE OF RESIDENTS AND STUDENTS TO HIGH EXTERIOR NOISE LEVELS DURING. CONSTRUCTION The project will cause an increase in noise levels. Noise impact will be restricted to normal working hours on week days only. The Board finds that long term noise reduction benefits should accrue due to the inclusion of the detention basin in open space or other related secondary uses rather than being occupied by future urban development. The Board directs the ex officio Chief Engineer to enforce all standards for noise control devices on mechanical equipment. The Board further directs the ex officio Chief Engineer to require noise deadening acoustic shielding around dewatering pumps and other mechanical equipment which will be operated between the hours of 7:00 p.m. and 7:00 a.m. The Board further directs the ex officio Chief Engineer to consider potential noise impacts when selecting a haul route for excavated material . 4. DENIAL OF ACCESS TO THE STREAM CHANNEL The channel improvements as proposed will preclude access to the creek or its banks. The Board .finds that this denial of access will probably reduce the present trespassing and vandalism problems now experienced by residents bordering the creek. The Board further finds that the addition of the open space provided by the basin, if open to the public, ;•rill partially offset the loss of access to the creek. The Board recognizes that the loss of access to the stream channel may not be totally balanced by the beneficial impact stated above, but finds that the loss is justified by the statement of overriding consideration made later in this resolution. 5. ELIMINATION OF CONVENIENT ACCESS BY RIPARIAN OWNERS Property owners who have title to portions of the East Branch of Grayson Creek may have riparian rights to the use of the ti-;ater in the creek. Those who legally utilize this resource have convenient access to it. The proposed improvements will eliminate this convenient access. The Board directs the ex officio Chief Engineer to provide access to the channel bottom for those who retain riparian rights, if he deems it feasible. If such access is infeasible, the Board directs the ex officio Chief Engineer to compensate the affected owners for their loss of rlparian ri-its. RESOLUTIO-N 10. 77/922 n+Man (3) f i Statement of Overriding Consideration FURTHER, the Board recognizes that the project contained in the final Environmental Impact Report will have certain environmental effects which have been only partially mitigated or which have not been mitigated. These effects are as follows: The partial loss of riparian vegetation; the short term effect of increased noise level during construction; the denial of access to the stream channel ; the elimination of convenient access to riparian rights; the consumption of energy in the form of construction materials and fuel for construction equipment and vehicles; the removal of biology study sites, and the reduced possibility of a potential linear park link. The Board finds that the project is justified by the following statement of overriding consideration: This project alternative was deemed best when all impacts were considered. There is a great long range economic and social benefit attributable to flood protection and subsequent removal of areas from the HUD flood hazard areas. Also, on an economic basis, this is the lowest cost alternative vlhich provides flood protection. An additional benefit, for which an economic value cannot be attached, is the creation of more open space in the basin area. This alternative would replace a Zone Plan which would have far more significant adverse environmental impacts due to greater construction activity, longer construction time and severe effects on the area. For these reasons, the Board finds that these overriding social and economic needs outweigh the physical impacts which may be attributable to the proposed project. The individual physical impacts are generally not significant or will be mitigated individually. The project as proposed will correct the existing significant negative impact of flooding. PART III ZONE PLAN AMENDMENT On October 11 , 1977, the Board of Supervisors, as ex officio the Board of Supervisors of Contra Costa County Flood Control and ;dater Conservation District, duly passed and adopted a resolution concerning the adoption of project Amendment No. 4 to the Zone 3B Project in the Walnut Creek Watershed area within said District. Pursuant to said resolution the Board fixed 10:45 o'clock a.m. on November 8, 1977, in the chambers of the Board of Supervisors, Administration Building, Martinez, California, as the time and place of hearing on the question of the adoption or the proposed Amendment No. 4 to the Zone 3B Project. It appears from the Affidavit of Publication on file with the Clerk of the Board that notice of the hearing on the adoption of the proposed project wds duly and regularly given in accordance with the provisions of Section II of the Contra Costa County Flood Control and Water Conservation District Act. Further notice of said hearing was given, by publishing a copy of said resolution and notice once a week for two (2) successive weeks in the Contra Costa Times, - a newspaper OT general circulation, published in said Zone 38; and that publication was completed at least seven (7) days before the date of the hearing. A copy of the maps shot-ring the general location and general construction of said project has been on file with the Clerk of the Board since October 11 , 1977. At 10:45 o'clock a.m. on November 8, 1977, in the chambers of the Board of Supervisors, Martinez, California, the Board met for the purpose of holding a hearing on the adoption of the proposed Amendment No. 4 to the Zone 3B Project. During said hearing comments, both viritten and oral , were heard and considered. Prior to the conclusion of said hearing written protests in the form and number sufficient to prevent the adoption of project Amendment .No. 4 were not filed, and any protests received were overruled and denied. This Board, as the ex officio Board of Supervisors of Contra Costa County Flood Control and Water Conservation District, resolves that the Engineer's Report dated October 6, 1977, on the proposed project F^end^en* `No. 4 to the Zone 3B Project is hereby adopted and approved as an ammendment to the project for Zone 3B. RESOLUTIO=N NO. 77/ 922 00091 (4) The Director of Planning is hereby instructed to file a Notice of Determination on the Environmental Impact Report for the Grayson Creek East Branch of the East Fork Project and Amendment No. 4 to the Zone 38 Project. PASSED AND ADOPTED on November 8, 1977. AYES: Supervisors - J. P. Kenny, N. C. Fanden, R. I. Schroder, E. H. Hasseltine, W. N. Boggess. NOES: Supervisors - None. ABSENT: Supervisors - None. cc: Flood Control Director of Planning (5) Public Works Director County Administrator RESOLUTION NO. 77/ 922 (5) 00092 t IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA AS EX OFFICIO THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT In the Matter of Approving the Grayson ) Creek East Branch-East Fork Project ) and Authorizing Acquisition of ) RESOLUTION NO. 77/932 Necessary Project Right of Way ) Project No. 8535-7520-77 ) WHEREAS, on October 11 , 1977, the Contra Costa County Planning Commission certified the draft Environmental Impact Report and Response Document for the project as being an adequate Final Environmental Impact Report; and WHEREAS, the City of Pleasant Hill has determined the project to be in compliance with the City General Plan; and WHEREAS, on November 8, 1977, the Board APPROVED the Final Environmental Impact Report on the project and specified the appropriate mitigation measures to be taken; and WHEREAS, on November 8, 1977, this Board as ex officio the Board of Supervisors of Contra Costa County Flood Control and Water Conservation District adopted Zone Plan Amendment No. 4 to the Zone 3B Adopted Project; NOW THEREFORE, IT IS BY THE BOARD RESOLVED, as ex officio the Board of Supervisors of Contra Costa County Flood Control and Water Conservation District that the Grayson Creek East Branch-East Fork Project is HEREBY APPROVED. IT IS FURTHER RESOLVED that the ex officio Chief Engineer is hereby authorized to prepare detailed project plans and specifications for the project and commence acquisition of necessary project right of way. PASSED BY THE BOARD on November 8, 1977. Originator: Flood Control Planning- Design Division cc: Public Works Director Flood Control County Administrator County Auditor-Controller RESOLUTION NO. 77/932 00093 In the Board of Supervisors of Contra Costa County, State of California AS EX OFFICIO THE BOARD OF SUPERVISORS OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT November 8 , 1977 In the Matter of Approving and Authorizing Payment for Property Acquisition Grayson Creek, Pleasant Hill Project No. 8535-7520-77 IT IS BY THE BOARD ORDERED that the following settlement and right-of-way contract is APPROVED and the Public Works Director is AUTHORIZED to execute said contract on behalf of the District: Reference Grantors Contract Date Payee b Escrow No. Amount Grayson Creek Donald E. Chilton October 28, 1977 Western Title $55,500.00 and Insurance Co. Mary A. Chilton Escrow # M-310557-4-LC 821 Main Street Martinez, CA 94553 The County Auditor-Controller is AUTHORIZED to draw a warrant in the amount specified to be delivered to the County Principal Real Property Agent. The County Clerk is DIRECTED to accept a deed from the above-named Grantors for the Contra Costa County Flood Control and Water Conservation District. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Department, Witness my hand and the Seal of the Board of Real Property Division Supervisors cc: Public Works Director affixed this 8th day of_ November 19 77 Real Property County Auditor-Controller Grantor (via Real Property) J. R. OLSSON, Clerk County Recorder (via Real Property)B By Dka � ri u Clerk � D N. Pous 00094 H-24 3/76 15m IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of ) Prepaid Health Plan, ) RESOLUTION NO. 77/933 Responsibility for Debts ) WHEREAS on August 5, 1975, this Board issued Resolution No. 75/612 accepting responsibility for all debts and liabilities of the County's Prepaid Health Plan as required by the Knox-Mills Health Plan Act (Government Code Section 12530 et seq.); and WHEREAS certain changes in legislation and regulations have occurred since that date, rendering Resolution No. 75/612 obsolete; NOW, THEREFORE, BE IT BY THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY RESOLVED that Contra Costa County accepts responsibility for all debts and liabilities of the County's Prepaid Health Plan as required by the Knox-Keene Health Care Service Plan Act of 1975 (Health & Safety Code Section 1375) . PASSED BY THE BOARD on November 8, 1977 cc: HRA Director PHP Director State of California Medical Director County Administrator County Counsel County Auditor-Controller RESOLUTION NO. 77/933 LK:gm 000 RIVERVIEW FIRE PROTECTION DISTRICT 1500 West Fourth Street Antioch, Ca 94509 BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA AS EX—OFFICIO THE GOVERNING BOARD OF THE RIVERVIEW FIRE PROTECTION DISTRICT OF CONTRA COSTA COUNTY In the Matter of Accepting and Giving) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract with) and NOTICE OF COMPLETION Spilker Tree Service ) RESOLUTION NO. 77/934 The Board of Supervisors of Contra Costa County RESOLVES THAT: This Board as the Board of Directors of the Riverview Fire Protection District on November 1, 1976 contracted with Spilker Tree Service, 2368 Bates Road, Concord, Ca 94520 for performing the 1976-77 calendar year weed abatement program of the Riverview Fire Protection District with Fireman's Fund Insurance Company as surety, for work to be performed within the District; and Chief Fred Golinveaux reports that said work has been inspected and complies with the approved plans, special provisions, and standard specifications, and recommends its acceptance as complete as of October 31, 1977; Therefore, said work is accepted as completed on said date, and the Clerk shall file with the County Recorder a copy of the Resolution and Notice as a Notice of Completion for said contract. PASSED AND ADOPTED ON November 8, 1977 `.C?;`._ ;1s ori or . eccr�;er -rzct--)r ;tor-Co-,t'ro 11 e r i-N. i'l.re I rote -tioit 1D 00090 I:d T:iL DOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA Fe. Partial Release of Lien ) RESOLUTIOI 'r:O. 77/935 Against ) PARTIAL RELEASE OF -LI E_d AND LAI- ^,L'NCE and REBECCA SABEDRY � RESOLUTION AUTIIORIZI:?G SPiL ) The Board of Supervisors of Contra Costa County RESOLVES THAT: On January 23, 1962, Lawrence and Rebecca Sabedra executed a reimbursement agreement and notice of lien in favor of Contra Costa County which was recorded on January 26, 1962, in Volume 4044 of Official Records at Page 75. Lawrence and Rebecca Sabedra desire that said lien be released as to the following real property located in this County, so that they can sell it: That parcel of land in the City of Antioch, County of Contra Costa, State of California described as follows: Lot 6, in Bloch: 9 as delineated upon that certain map entitled, Map of the Greene Subdivision of Portions of Lots 16 , 17 and 18 of the Wills Addition to the Town of Antioch, filed February 20, 1923, in Map Boo): 18, page 413, in the office of the County Reorder of the County of Contra Costa, State of California. The Lien Committee has considered and reco-mmends this partial release. NO;'1, THEREFORE, Contra Costa County, the oi., er and holder of the reimbursement agreement and notice of lien above-mentioned here'L-v releases the same as to that property described herein, and it is ordered that the Chairman of the Board sign the docu:ients necessary to constitute and effectuate the partial release. PASSED and ADOPTED on November 8, 1977 D,__'F:s CC: _:udi for Y�Lt:,1n1 S t�aLOr (�) 77/935 .amu✓\.iJ J+�'./_I _.../. 00097 PARTIAL RELEASE OF LIE1 Pursuant to the above Resolution, the above-described partial release of the County's lien against LAWRENCE and REBECCA 'SABEDRA is hereby made. Chairman of the Board of pervisors of the County of Contra Costa, State of California DCF:s 00098 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter o Application for Funds for an Alcohol Related Crime Project RESOLUTION NO. 77/936 WHEREAS the County of Contra Costa desires to undertake a certain project designated Alcohol Related Crime Project to be fdnded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-351 , as amended, (hereafter referred to as the Crime Control Act) administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP); NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra Costa County Board of Supervisors is authorized, on its behalf, to submit an Appli- cation for Grant for Law Enforcement Purposes to OCJP and is authorized to execute on behalf of the County of Contra Costa the Grant Award Contract for law enforcement purposes including any extensions or amendments thereof; and BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amendment thereof) under the Crime Control Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby; and BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant law enforcement expenditures controlled by this body. PASSED and ADOPTED by the Board on November 8, 1977. cc: Criminal Justice Agency of Contra Costa County Attn: G. Roemer County Administrator County Auditor-Controller Probation Department (Probation to distribute) RESOLUTION NO. 77/936 00099 OFFICE OF CRIMINAL JUSTICE PLANNING / GRANT AWARD The Office of Criminal Justice Planning, hereinafter designated "OCJP", hereby makes a grant award of funds to 1 . County of Contra Costa hereinafter designated "Subgrantee" , under the provisions of check one E,-:1 Title i , Part C , Ornibus Crime Control and Safe Streets Act of 1908 (?L 90-351 ) , as arendet 3�� hereinter designated "Crime Control Act" (or) ❑ Juvenile Justice and Delinquency Prevention Act of 1974 (PL 93-415) , hereinafter designated "Juvenile Justice Act" , in i the arrount and for the purpose and duration set forth in this grant award. Program Category 2.2.3.2. POST SENTENCE DISPOSITION (ADULT) 2. Project Title Award No. _ _ i ALCOHOL RELATED CRIME PROJECT Grant Period 6. 7 - a 3. Project Director Flame, Address, TelephoneJ TelephoneFederai Amount Cecil LENDRUM, Assistant County Probation Officer 7. $63.784 - 651 Pine St. , 10th Floor, Administration Bldg. State Buy-in Martinez, CA $• 3,544 (415) 372-2700 Applicant Hard Match 9. 3.543 4. Financial Officer Name,- Address, Telephone Other Hatch JJ only) Donald L. BOUCHET, Assistant Auditor-Controller 10, Finance Building, 625 Court St. Total Project Cost Martinez, CA 94553 IL (415) 372-2181 . $70,871 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Gran Award Conditions which are attached hereto as Attachment B and made a part hereof. �# Tr= Subgrantee hereby signifies its acceptance of this grant award and agrees to i administer. the grant project in accordance with the terms and conditions set forth in or incorporated by reference in this grant award and the applicable provisicns of the Crime Control Act identified above. The S bgrlante certifies that federal and state funds received will not be used to re a5 ' funds .'that would, in the absence of such federal and state aid, be made va the ac ty being supported under this agreAment. 1977 Date N QV 6 FF 0 R 1INAL JUSTICr PLAtiNIhG, .Official Authorize sign for Subgrantee A . OF L ORN Name: Warren N. Boggess Title: Chairman, Board of Supervisors _/J Telephone: (415) 372-2371 xe t' ire tor, 0 P 9ate Address: Admin.Bldg. , Martinez, CA 94553 ; z SPECIAL DEPOSIT FUND LEAA, Fiscal Year G NERAL FUND °� - < , r n - I herebu certify upon ny own personal WELA, G! %{^!- krowZee ti=t budgeted fund are ava_*ZZable t�' r, `� 4, •'~, � ^� ° for the period and pur.ose of this e-^p.-/zdii� �•;:% •+J "ii �' - -p� ��,',l � is � � '-� tu_�e std- d cbove. FEB 2 ' ' t iff"N of 9'.minal 9 S y 7171 Ea-`�l�iJ"q Drive n, 1(�� P Fiscal Officer A".:C �` " ' : :► : !} 514C�c cai�forrtia 95823 04 ! VUx _ w • • REGIO'I: l ' , PROJECT r: 13. CERTIFICATION OF FORMULATION AND AVAILABILITY OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM I, Wallace C. Donavan, Jr. , certify that the Contra Costa County Probation Department has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 , et seq. , subpart E, and that it is on file in the office of this agency, 10th Floor, Administration Building, Martinez, CA 94553, for review or audit by officials of the cognizant state planning agency or the Law Enforce- ment Assistance Administration, as required by relevant laws and regulations. Signed Administrative Services Officer II (Title) October 26, 1977 ate 00101 -3- 14. NEGATIVE DECLARATION GENTLEMEN: In accordance with the procedures for the preparation of environmental impact statements, an environmental assessment has been performed on the proposed agency action below: INTENSIVE SUPERVISION: ALCOHOL COUNSELING OF SELECTED OFFENDERS The assessment process did not indicate a significant environmental impact from the proposed action, and the project will not involve any of the following: a. New construction projects. b. The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons. c. The implementation of programs involving the use of pesticides and other harmful chemicals. d. The implementation of programs involving microwaves or radiation. e. Research and technology, the anticipated or intended future applica- tion of which could be expected to have a potential effect on the environment. Consequently, an environmental impact statement will not be prepared. An environmental impact appraisal , which summarizes the assessment and the reasons why a statement is not required, is on file at the above office and will be available for public scrutiny upon request. Sincerely, l .� -4-Revised- &FFICE OF CRIMINAL JUSTICE PING 15. PROJECT BUDGET BUDGET CATEGORY AND LIINE ITEM DETAIL COST A. Persona. Services - Salaries FOR EIGHT (8) MONTH PERIOD: 3 - Senior Deputy Probation Officers (See Appendix "H") $42,018 2 months at $1687 per month; 6 months at $1772 per month Duties: Each specially trained deputy probation officer will be responsible for providing intensive supervision .(regular contact that includes once a month personal contact per client) to a caseload of no more than forty (40) probationers at any one time. Their duties will also include providing alcohol counseling/education/ therapy; referral to community resources; and the hand- ling of all Court work associated with project cases after assignment to the program. 3/7th - Probation Supery isor I (See Appendix "G") 6,887 43% at $2002 per month x 8 months Duties: This position will serve in the capacity of pro- ject supervisor and will report directly to the Adult Division Director. The Project Supervisor will have overall responsibility for the on-going day to day oper- ation of the project. He or she will supervise the deputies in the carrying out of their tasks, assignment of cases, and review with deputies on a regular basis the progress of the clients in the project. Additionally, (s)he will coordinate the work of the evaluator and trainer in the relationship to the project and staff. (S)He will also supervise the intermediate typist clerk, and any other staff assigned to the project (volunteers, students, etc. ) 3/7th - Intermediate Typist Clerk (See Appendix "J") 3,127 43% at $909 per month x 8 months Duties: this position will perform a variety of functions that revolve around assisting the project supervisor and staff in the maintenance of project records, completing reports, routine clerical duties, and other tasks as directed, relating to the project's activities. TOTAL $52,032 00103 -6- *FICE OF CRIMINAL JUSTICE PLA ING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST B. Personal Services - Benefits Social Security (FICA) at 5.78% of $52,032 $3,007 County Retirement at 9.98% of $52,032 5,193 Health Insurance at 4.40% of $52,032 2,289 Workmen's Compensation at 1.83% of $52,032 953 Management Life Insurance at 0.09% of $52,032 47 These rates are calculated at the standard county rate of fringe benefit payments given to its permanent employees TOTAL $11 ,489 4*104 -7- OFICE OF CRIMINAL JUSTICE PLANING PROJECT BUDGET BUDGET CATEGORY AND LIVE ITEM DETAIL COST C. Travel FOR EIGHT (8) MONTH PERIOD: Automobile mileage - 3 positions (3 DPO's) $1 ,560 $65 per month x 3 positions x 8 months Other Travel Expense (bridge tolls, parking, etc. ) 240 $10 per month x 3 positions x 8 months The County has a policy and practice of allowing employees to use their own private vehicles in connection with job-related tasks, and to reimburse those employees on a monthly basis at the following rate: 0 - 300 miles at $.17 per mile 301 - 700 miles at $.12 per mile Over 700 miles at $.07 per mile It is anticipated that the staff and supervisor in this project will average approximately 400 miles of travel per month. An additional $10 per staff per month is budgeted for parking, bridge tolls and out-of-county meal expense (reim- burseable). The level of intensive supervision by staff in the project will require a good deal of travel by staff to maintain a consistent level of client contact in order to provide ser- vices. The project anticipates using automobile mileage to make home visits, collateral contacts and exploring community resources (jobs, programs, etc.) on behalf of the project participants. TOTAL $1,800 -a- INI��l' �FICE OF CRIMINAL JUSTICE PLAONG PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST D. Consultant Services Research and Evaluation $4,500 Research and Evaluation will be conducted by an outside contractor. The contract will follow the Fiscal Affairs Manual . Training Consultant(s) 1 ,050 Consultants will provide initial and on-going training programs. Consultant(s) will be hired in accordance with the Fiscal Affairs Manual . The experimental nature of this project will require the services of an outside evaluator. The amount itemized in this application represents the department's fair estimate of evaluation costs for a project of this nature that will require a fairly detailed experimental design. It is anticipated that staff selected for the project will possess a high degree of skill and expertise in working within the probation setting. However, some specialized and specific training will be necessary in order that the object- ives are met. Training funds have, therefore, been budgeted for training and consultation to assist project staff in their work with the target population. In addition to these planned for, and anticipated training needs, funds have been budgeted for staff to attend special workshops and conferences on the treatment of the client group as they may arise during the project year. TOTAL $5,550 04)106 ICE OF CRIMINAL JUSTICE PLANORG PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL � COST G. Equipment None -0- Pages 10 and 11 omitted. CATEGORY TOTAL -0- 16. PROJECT TOTAL $70,871 17. FUND DISTRIBUTION FEDERAL STATE LOCAL a. Amount of Funds (a) $63,784 (b) $3,544 (c) $ 3,543 b. Percent-age of Funds 907 5% 5% -12- 00107 l BUDGET SUMMARY FOR GRANT PROJECT* BUDGET CATEGORY FIRST YEAR SECOND YEAR THIRD YEAR Personal Services- $ 52,032 $ 54,634 $ 57,366 Salaries - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - Personal - - - - - - - - - - - - - - - - - - - - - - - - -- - - - - - Personal Services- 11 ,489 12,o63 12,666 Benefits - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - Travel 1 ,800 1 ,800 1 ,800 - - - - - - _. - - - -- - _... - -- - - - - _. - - - - - - Consultant 5,550 7,550 7,550 Services i - - - - - - - - - - - - - -- - - - - - - - - - - - - - - nstruction -0- -0- -0- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Operating Expenses -0- -0- -0- - - - - - - - - - - 0-- - - - - - - - - - - -- - - - - - -- -• - - - - - - - - - - - - - - - Equipment TOTAL 11 $ 70,871 $ 76,047 $ 79,382 FUND DISTRIBUTION OF TOTALS $ 63,784 42,735 33,892 Federal % 90 56.20 48.99 State $ 3,544 2,374 2,161 % 5 3. 12 2.72 Local $ 3,543 30,938 38,329 $ 5 'to.68 48.29 *See multi-year funding policy. 18. PROBLEM STATENO • Burglary, grand theft and automobile theft are crimes of major proportion in our society. In our own community of Contra Costa County, statistics reveal that one or the other is occurring every 30 minutes! COMDared to other offenses, this particular group of crimes constitute a very "high profit-low risk" offense group that rates of clearance, as evidenced by police arrest per number of crimes reported, is dismally low. The total cost of these offenses is inestimable. Billions of dollars are lost annually nationwide as a result of them. This estimate does not take into account intangible costs to which one cannot fix a dollar amount. For example, the stolen coin collection that it has taken years to complete; the missing heirloom that has been in the family for generations. On another level , how many man-hours and, therefore, tax dollars are wasted and lost in the follow through on a burglary report (by far the single most reported major crime) that most likely will not be cleared by arrest? Too frequently, all of us are made painfully aware of this toll each time we receive our automobile or home insurance statement, or make a purchase at a department store. The criminal justice system does not have a record to which it can point to with pride in the detection and apprehension and treatment of offenders in these categories. Those offenders that are apprehended and referred to the Probation Department present many of the same problems to Court personnel that they present to police resources. Here again, its the numbers and cost. Additionally, the probation system is plagued by the relatively high rate of recidivism in these offense groups , the absence of viable alternatives for effective treatment, and the lack of a systematic way of identifying who and what the characteristics of these offenders are, their needs, and classifying those needs to appropriate services that would increase their chances at rehabilitation and permanent law-abiding behavior. As of December 31st, 1975, there were 3,923 active adult probationers under supervision by the Contra Costa County Probation Department.' Six hundred and twenty-three (623) , or 15.8% of that number wer� on probation for the charged offense of either burglary, grand theft, or auto theft. Last year, in 1976, the Superior and lower Courts of this County placed some 362 individuals on probation county-wide for the offenses of burglary, grand theft, and auto theft.3 In 1973, in a report4 released by the Office of Alcoholism, California State Health and Welfare agency, it estimated that the percentage of those who had consumed alcohol before the commission of burglary was 52.1%, and 30.2% were intoxicated at the time the act was committed. For the crime of grand theft, an estimated 40.3% were drinking prior to the offense, and an estimated 20.9% were intoxicated at the time of the offense. For the offense of auto theft, 64.9% were drinking prior to the offense and 49.5.10 were intoxicated at the time of the offense. In a recent surveys taken of 110 adults currently on probation for the offenses of burglary, grand theft and auto theft, it was revealed that regular probation services do not appear to meet their needs , in that they are recidivating at a rate twe times that of the general probation population.6 Only two of ten probationers fail to successfully complete the term of probation without having to return to Court in the general probation population; for the burglary, grand theft and auto theft offense groups , four of ten will return to Court. At present, the Contra Costa County Probation Deoartment, in the delivery of service to adult defendants placed on probation, utilize a "mixed caseload" concept. This simply means that both misdemeanant and felony offenders are supervised by the same wer�:er. if. typical caseload Can easily have such diverse probationers as: a housewife arrested for repea-ted incidents of petty theft; a welfare fraud case; a reputable industrial firm for environ7^ental pollution violation; a parent for failure to gay child support; a prominent businessman for drunk driving; a strong- armed robber; a burglar; or, one convicted of homicide. In an average case bill on -13- 1 a7 which normally comprises about 120 probationers, seventy-five (75) of them would typically be :misdemeanants, with the remainder being felony offenders. Half of this latter group (felons), would mainly be burglary, grand theft, and auto theft offenders, although a number of them would also be in the misdemeanant croup. Under the current structure, particularly in the regular probation field supervision units, no provision is made for "differential treatment" via special- ized caseloads, for offenders that may benefit from a more precise treatment plan that is in some systematic way related to the initial reason they got into legal difficulty. Deputies speculate that were they allowed an opportunity to provide a uniform approach to certain types of cases, based for example, on offense group, their efforts might yield a more impressive result in terms of reduced recidivism. Each deputy, in working with a client, essentially has to "re-invent the wheel", in that there exist no identifiable methodology to identify the characteristics of the offender groups that would permit them to prescribe and follow through on a treatment plan that has been successful in other similar situations. Excluding drunk drivers, clients in the offense groups of current interest (burglary, grand theft, and auto theft), are a significant proportion of the probation population. Identification of a major characteristic, such as alcohol abuse, obviously has implications for the plan of treatment to be developed with the client. In the absence of this kind of information, much time and energy is spent by staff in the assessment or diagnostic stages of working with clients that would be unnec- essary were a classification system available, in order to facilitate the matching of services to client needs. Much of the present deputy probation officer time and energy is spent around the "management" of current caseloads. management simply means that a worker prioritizes his or her caseload to deal with Court matters first, supervision (crisis) matters second, and supervision (counseling) third. Considering the size of adult probation officer caseloads, the deputy is often placed in the role of reacting to the demands of his clients. Often, this means that by the time the worker is summoned by the client to lend assistance, the opportunity for the worker to have positive impact has passed. Only a few of the probationers receive real assistance that alters his or her tendency towards criminal behavior. Given the number and variety of the cases under supervision for each worker, little else can be expected. The department has had prior experience in administering two programs with elements that this project proposes to expand upon. The programs are: 1 ) Adult Drug Abuse Prevention and Treatment Project (ADAPT) ,70CJP#1954-2; and 2) the departmentally-sponsored Deferred Prosecution Program. Preliminary evaluation findings of the ADAPT project, which is in its third and final year of federal funding, reveal positive results in terms of small caseload size, specially trained deputy probation officer staff, and intensive supervision (featuring regular and frequent client contact) in reducing the recidivism of adult probationers , when compared to :Hatched control cases. Those receivir,a AD^-,PT's services showed a significantly loaner rate of recidivism than the control cases. In ;many respects, the ADAPT project is similar to this project, in that it too, is concentrating its efforts on the substance abuser that commits "crimes against property". In the case of ADAPT, it is primarily drugs other than alcohol and burglary; in the instance of this project it is alcohol , as it relates not only to burglary, but also to grand theft and auto theft. Another essential difference between this project and ADAPT is this project's feature of mandatory alcohol counseling/education/therapy for the project participants. 00110 -14- This department has also had some experience, though limited, with the above feature (mandatory alcohol counseling/education/therapy) as a condition of proba- tion for clients under supervision.8 The experience has shown that it has worked and, surprisingly well, yielding some rather astounding and promising results. Cases that have received the service have done 50% to 752 better in terms of recidi- vism over similar probationers who have not received the service.* Although the majority were drunk drivers, there were other offenders included in receiving the service. They ranged from petty theft offenders to purse snatchers. All had one thing in co=on--a drinking problem. Helping them with their difficulty with alcohol, it was shown, is an important feature in successful probation termination and reduction in potential for re-arrest, revocation, re-conviction and resentenc- ing. In all categories, clients who had the mandatory alcohol counseling/education/ therapy did better than those who did not receive the counseling/education/therapy. In a long term study of convicted felons,9 it was revealed that 90% of the subjects had three psychiatric conditions occurring at significant frequencies: 1) anti-social personality; 2) alcoholism; and 3) drug dependency. The anti-social personality, it was discovered, tended to be coupled with either alcoholism or drug dependency. Alcoholism was associated with recidivism and the author contends that any attempt to rehabilitate convicted felons must include an effort to control their alcoholism. We agree with that contention. The Contra Costa County Probation Department contends that specialized treat- ment, with emphasis upon alcohol counseling, will reduce the repeat offenses of probationers who have committed the offense of burglary, grand theft, or auto theft. The ADAPT experience and our success with mandatory alcohol counseling/educa- tion, involving the Eastern portion of the County, have demonstrated the potential or the elements of the approach proposed here. This project will build upon the successful aspects of previous work and direct those efforts towards an even more significant and identifiable group--burglary, grand theft and auto theft offenders who have a background of alcohol abuse. 19. ORGANIZATIONAL QUALIFICATIONS Not applicable. 20. PROJECT OBJECTIVES The overall goal of the Intensive Supervision: Alcohol Counseling of Selected Offenders project is to improve the department's effectiveness in provid- ing the Court and the client with additional effective sentencing alternatives that are not currently available. The broad objective is to reduce the recidivism of aiult probationers echo have been convicted of burglary, grand theft and auto theft and who have alcohol abuse as a part of their background by 20% when compared to the control group. Recidivism for tiliS project will be ;judged on the }oasis of t` o numbers of subsequent arrests and convictions and the severit,, of subsequent O'ienses. :•h= project will attempt to determine it mandatory alcohol counseling/ •_'.iucation/therapy ani intensive_ Su7ery sion by specially trained deputy probation Staff can Sif^,ni:i.cantly modify the behavior Of the Offender when cor•pared to the cuntrol grouo receiving regular probation services. The specific objectives o` t'le. , ro;ect are: These figures obtained from Project Supervisor's records. -15-Revised 00111 1) to reduce the recidivism of project cases when compared to the control group. 2) to improve the social adjustment and integration into the community for project cases. 3) to achieve a reduction in the alcohol abuse of project cases. 4) to develop an adult offender classification and treatment system that permits sound management decisions relating probationers to appropriate probation services. 5) provide cost information for probation administration in the handling of probationers convicted of burglary, grand theft, and auto theft with demonstrated histories of alcohol abuse. 6) increase payment of court ordered restitution by project cases when compared to payment of court ordered restitution by control cases. 21. METHODOLOGY In its approach the grant project will focus on two general areas. They are: (1) direct service, mandatory alcohol counseling/education/therapy, with emphasis on utilizing specially trained staff, existing community agencies and individuals, as well as developing resources currently not available; and (2) intensive super- vision (featuring regular and frequent contact) of the project clients, by project staff. Additionally, the approach will feature specialized training and development and testing of an offender classification system. The core of the proposed program is in the innovative and expanded use of supervising probation officers, and public and private therapeutic resources. The program is innovative in two major aspects. First, in the design, there is provision for mandatory treatment (alcohol counseling/education/theraay) of the alcoholic offender. Second, it will attempt to provide appropriate, differential, and individualized services to specific offender groups (burglary, grand theft, and auto theft) . The expanded use of the deputy probation officer will come about primarily as the result of increased time (brought on by a reduced caseload size) , he or she will have available, that will afford an opportunity to concentrate more on the supervision aspect of case management than is presently possible in regular probation services. Community resources also will receive expandled use. Those services that now exist, but are not used for whatever reason, will have an opportunity to be used. 'I:le d-_puty will. necessarily be an a,;ent in this eevelopmnent, borne of a need for a vartizular resuurc2, in order to :reet the peculiar needs of the client group. ih'e target population consists or .:onvic:ted burti;lary, grand theft, and auto t of t o:.itriders who have a history of alcohol abuse. Offenders will be differen- tiall': involve6 in one or more aspe.ts of the Proiectts pro-,ram, as indicated c,v t:ie individual case needs. Those offenders salected for project participation will have to meet the fol'_ou-irg criteria: 041112 -16-Revised 1) Centra'_ or Eastern Contra Costa County residence. 2) Offense (burglary, grand theft, auto theft) committed in Contra Costa County. 3) At time of commission of offense, the offender: A) was intoxicated; and B) has a history of alcohol abuse; and C) had alcohol use confirmed by either arresting officer, investi- gating deputy probation officer, or the defendant. 4) Sentencing by the committing Court (Superior or lower) to a term of probation or probation and jail. The proposed project will be staffed as follows: 3/7th's of a Probation Supervisor I; three (3) full-time Deputy Probation Officers; 3/7th's of a Typist Clerk; one (1) part-time consultant/trainer; one (1) part-time research evaluator; and three (3) part-time volunteers. The Probation Supervisor I will serve in the capacity of project supervisor and will report to the Adult Probation Division Director. The Project Director is the Assistant County Probation Officer. (See Figures 1 and 2) Project staff (Deputy Probation Officers) will deliver the primary service of the project, and additionally will maintain liaison with the departmental Resource Officers, who have expertise in vocational counseling, inpatient and outpatient agency resources, and a knowledge of a number of other related organizations. The aim will be for staff to correlate their efforts on behalf of clients and to avoid the duplication of service. The trainer/consultant will be responsible for the development and coordina- tion of the training required of project staff in order to accomplish the objectives. The research evaluator will be responsible for development of the final experimental design, training of staff in the use of data gathering instruments, and in the ongoing assessment and evaluation of project activities. Among its internal resources, the project will utilize three (3) part-time community volunteers to assist in counseling, transportation, tutorial service, employment preparation and referral . Volunteers will also assist in disseminating information to the community regarding the project and its operation. Additional resources to be Utilized in implernontirg the program are the Probation Department's Psychological Clinic for dia-nosis and evaluation of participants; and the private business sector for assistance in -2rolo%-ment, Lrainirt; and placement. T`,e rapist Clem will perform a vari2t of funcLlons at revoi-,e around assisting tht, project supervisor and 3ta—= is the maintC::an,,!e of project records, COTe.--'C7P.� re ports, routine Cleric:il :t:25, _rd Utiles CaSL:s as directed. relating to tile • i+ r e rum f s a,_' [ 1 nO S _U CO.:� iflLt. tfi�_ *wCrF. U tn_ i)Y�;G t, r_ f � Che � _ )Til iS lT., nC Ot the following =asic3 (_) staff se:ectivn; (2) trair.r. (3) service plan deve loo=ent and iT plementation; and, (4) project assess'enc ;?ndevaluat_on. 00113 -17-Revised • • FIGURE I CONTRA COSTA COUNTY PROBATION DEPARTMENT ORGANIZATION (Administration and Field Services) COUNTY PROBATION ---(Vacant)* OFFICER ASSISTANT *(Acting County COUNTY Probation Officer)---4 PROBATION OFFICER ADULT DIRECTOR OF ADMINISTRATIVE DIRECTOR OF JUVENILE DIVISION INSTITUTIONAL SERVICES INSTITUTIONAL DIVISION DIRECTOR PROGRAMS: OFFICER PROGRAMS: DIRECTOR Boys' Ranch Juvenile Hall Girls' Center Crisis Resolu- Preplacement tion Center Psych. Clinic Weekend Work PROBATION DELINQUENCY VOLUNTEER TRAINING PREVENTION COORDINATOR OFFICER COORDINATOR ASST. ADULT ASST. ADULT ASST. JUVENILE ASST. JUVENILE SSS DIVISION DIVISION DIVISION DIVISION ACso DIRECTOR DIRECTOR DIRECTOR DIRECTOR SOP Central West Central West & East) & East) 2 UNITS - 6 UNITS + 1 5 UNITS + 2 SPECIAL W.C. OFF. SPEC. PROJ. 5 UNITS 8 UNITS PROGRAMS Zaro, D. Jimenez Chauvet Joseph Kastanos Aisterlind Nice Ruth Pease Hantke Ivner Gabriel McCombs Winston Szucs Foley Goolsby Murakawa Miller, R.I. Miller, R.S. Ulan Fourkas Calicura Bradshaw Jackson**** Fox** Johnson Mowry***** Troyer*** ** ADAPT Project ****Outreach Center ***Pittsburg/ *****GUIDE Antioch Diversion 00114 -17a-Revised • • FIGURE 2 FUNCTIONAL RELATIONSHIPS OF PROJECT WITHIN PROBATION DEPARTMENT COUNTY PROBATION 4---(Vacant)* OFFICER ASSISTANT * (Acting County COUNTY Probation Officer)---� PROBATION OFFICER PROBATION ADULT TRAINING =____- DIVISION OFFICER DIRECTOR 11 PROBATION DELINQUENCY SUPERVISOR PREVENTION I COORDINATOR INTENSIVE SUPERVI— ' SATURATION ' SERIOUS 602 SION: ALCOHOL COUN' SUPERVISION OFFENDER PROGRAM SELING OF SELECTED ' SURVEILLANCE (JUVENILE) OFFENDERS ' ' 3 DPO's 1 DPO 3 DPO's (1 ) Evaluator/Researcher (1) Trainer/Consultant (1 ) Typist Clerk 1111115 -17b-Revised TASK 1. Staff Selection - Staff will be selected on the basis of interest and capability for participating successfully in the program. It is anticipated that all staff will have been selected during the are-project phase (the two months prior to project start-up) and will be able to begin work during the first month on receipt of project :monies. TASK 2. Training - Training will involve two parts. The first part will involve an initial training phase designed to familiarize project staff with alcohol abuse counseling/ education/therapy techniques, crisis counseling of the alcoholic, "physical alter- natives" counseling, and individual, group and family counseling methods. It will also attempt to assist staff with developing a better understanding of community resources. Some instruction will be lecture method, but most will be laboratory and clinical experience. Part two of the training will be an ongoing program of group and individual sessions with the project's part-time trainer/ consultant. Participating staff will meet with the consultant, as a group, and individually, on a regularly scheduled basis, throughout the project's life, to discuss the handling of cases and up-grade their counseling, supervision, and surveillance skills. The training will include non-project deputies conducting the initial investigation, to enable them to better identify the alcoholic. To admi ister the training and provide the consulLa*ion, the county will request that proposals be solicited from interested, experienced, and knowledgeable resources in the area. TASK 3. Service Plan Development and Implementation - This task is designed to test the effectiveness of mandatory alcohol counseling and intensive supervision of adult probationers convicted of burglary, grand theft, or auto theft, with alcohol abuse as a part of their history. To accomplish this end, it is desirable that there be an experimental and control group. Therefore, project participants will be randomly selected from a pool of offenders in these categories from the Central and Eastern portions of Contra Costa County. Project staff should be available to begin accepting cases by January 1, 1978. It is planned that, in order for caseloads not to undergo the slow process of "developing", those cases that were eligible three (3) months before project start-up would be randomly selected (as well as the control group) into the project on that date. The principal subtasks here are: mandatory alcohol counselin /education/ therapy: supervision and sur-eillance. The mandatory alcohol counseling/education/ therapy will be delivered by either the assigned deputy probation officer (Alcohol Abus,! Specialist) , or by a cc:mmunity resource azency or individual. Counseling shall last For no less than one year. Case pro,4ress shall be reviewed on a regular, mont.ily; iasis with the pri^:ary treating resouroe (either t: e depu_y probation off; _car or tae co: unir_y resource) . This sbal- be accomplished by the Project Supervisor or ^rO�e�:t depst y, whi zhever is appropriate, and those' deputies shall be responsibir1 `or maint•'na^ce o: accurate re^ord3 regarding a't contacts, with entries :Rade of proolem..;, acaiev_-ccnts , progress, needs, etc. , of all castes assit,ned. All. cas=ts shall undergo a somi-annual reyie:. (every six monChs) to apprise of case progress on a more formal basi.s. In the event a defendant opts of -18-Revised 00116 th-2 mandatory counseling service in less than the renuired year, his or her case will be returned to the committin,, Court by the supervising Deputy Probation Officer for aonropriate disposition. The focus of the direct service irandatory alcohol counseling/education/ therapy shall be determined by the following factors: (1) extent of the offender's alcohol abuse; ("_') the ability of the specially trained project supervising deputy probation officer to provide the required counseling and/or to refer the offender to appropriate treatment resources; and (3) successful progress of the offender as appraised on a regular basis by the supervising project deputy proba- tion officer and project supervisor. Specific objectives of the mandatory alcohol counseling/education/therapy are to: 1) help the offender realistically perceive the effect of alcohol in his or her physical and psychological behavior and attitudes, 2) help the offender realistically perceive the need to control his or her alcohol usage, 3) help the offender manage his or her oum emotional responses so that he or she can cope with his or her life situation more effectively, 4) provide the offender with techniques that are useful in developing behavioral alternatives, and 5) to acquaint the offender with a system which places the responsibility for action and the consequences of that action on the individual. This project will offer the project participants an increased level of super- vision. It is the intent of this project that there be frequent contact with the project clients during the first three months of the client's entry into the project (a minimums of four (4) personal face-to-face contacts per month) with this level reviewed at the end of t1:at period. A determination will then be made to either continue the "intensive"level of supervision or to modify it to a lesser level. This decision shall be made after a detailed case conference/ evaluation involving the assigned deputy probation officer and the project super- visor. In the event the decision is to scale down the minimum number of required personal face-to-race contacts, the deputy and the project supervisor shall be guided by the condition that no case shall be seen a lesser number than one personal face-to-face contact ver month by the assigned deputy with the client. In addition to participating in frequent contacts with offenders, the program staff ::ill establish and develop close liaison, with public and private therapeutic agencies concerning the probationer; establish and develop liaison with probation- er's family and collateral influe:t_:Qs; and establish and develop vocational and educatiolal programs for the probationer. The su:vl' illance o= the participants :s included as a part of the supervision, and will involve unannounced, ulsszSlc.c:ul,td alcohol detection testing. Also, con- current col= Overall' , the foal of these tasks is to assist the offender with the develop- me-at of ar. anility to assure responsibility for his or her own behavior ::rile in this project, with the ultimate result that he or she will have acquired the sl:i'" to manage their own behavior to extend beyond the period of probation supervision. TASK 4. Project Assessment and Evaluation. - This task is built into each phase of the project. See 24. PROJECT ASSESSMENT (EVALUATION) DESIGN. This project will be physically housed and operated from the Stanwell Drive Probation offices located in Concord. Space is currently available at this location, making service delivery to the target area relatively easy, and the added advantage of there being no need to detract additional funds from services to procure rental space. This project will function administratively as part of a larger program thrust that includes two juvenile programs: Serious 602 Offender Program and the Saturation Supervision and Surveillance Project. (See Fig. 2) Program- matically, all three projects share the following features: small, specialized caseloads; and intensive supervision format (emphasizing frequent contact) ; alcohol, drug or other substance abusing clients (SOP and this project) ; clients residing in the same general target area (SOP and this project) ; and all with clients that are in the "high risk" to recidivate offense groups, All three projects share a common methodology and approach, which means they will also share similar training, consultation, and evaluation needs. touch of the training required by one project will also be required by the other, i.e. , crisis intervention techni- ques, alcohol' counseling, etc. This is also true with consultation. Problems experienced by one project in working with the specialized caseload will probably emerge in another. Sharing those problem experiences between the projects can prove beneficial. Evaluation supplies the most compelling reason for combining the projects. One evaluation design can provide the opportunity to test out more viable objectives than we can hope to obtain with three very limited designs. Finally, departmentally, it makes sense to join the projects as a single effort, for all of the reasons listed, and because not to do so would increase the overhead costs that would be charged against this project. This would, in turn, reduce the amount going into direct services. Administratively, this arrangement allows each project a greater opportunity to achieve its objectives. -20-Revised 22. WORK SCHEDULE Part "C" Grant - Intensive Supervision: Alcohol Counseling of Selected Offenders Basically this eight (3) month grant proposal will accomplish and complete those tasks which were begun during the four (4) month grant (Part "E") project. Specifically, during this period the project will accomplish the following tasks: Task 2 - Training - Complete the on-going training and consultation that was identified, developed and begun in the Part E grant period. Task 3 - Service Plan Develo ment and Implementation - Continue and complete service to the experimental cases begun during the four (4) month Part F grant period. Cases assigned to this project will have begun (some cases completing) the mandatory alcohol counseling/education/therapy; community resources will have been identified, developed and used; intensive supervision will have been provided to a total of 120 probationers by the end of the project period. Task 4 - Assessment/Evaluation - By the end of the project period, the evaluator will-provide probation administration and the fund- ing agency with information in the following areas: the extent to which the objectives were obtained; identification of problem and success areas (in regard to the objectives); causes of differences between project clients and control cases; and make recommendations and suggest alternatives for program improvement. The work of the project is to be accomplished according to the following schedule: Staff selection - 1 month. (To be accomplished during the pre-project phase, at least one month prior to the project start-up date. ) Staff training - initial - 2 months (1 month pre-project; 1 month during project period) on-going - 12 months Service delivery - 12 months Assessment and Evaluation - 12 months (1(11 19 -21-Revised Pre-Project YEAR (1 ) Period ' STAF SELICTIO (Initial STAF TR INING , iOn-g ing) l I - Lf L on I SER ICE LAN LVELIPMENJ AND IMPL HENT TION ILI 1 ASS SSME T/EV LUAT ON - - - - �. 3. Pre-Project 1 2 3 4 5 6 7 8 9 10 11 12 1 = PROGRESS REPORTS 2 = FINAL QUARTERLY PROGRESS REPORT = EVALUATOR HIRED 00120 -22- • • 23. MA"!^GBME;T RECORDS In an effort to document as accurately as possible the history of the project's activities and achievements, management records will be kept. Among those to be maintained, are: - number and types of offender (by offense) served by the project. - demographic data with respect to offender, i.e. , age, sex, race, family, offense history, educational history, work history, etc. - number of subsequent re-arrests and type of offenses, revocations and re-convictions of project participants. - amount of restitution repayed by project participants to previous victims. - reported (self and otherwise) incidents of alcohol abuse by project participants. - number of alcohol counseling/education/therapy hours received by project participants - as delivered by project staff. - number of alcohol counseling/education/therapy hours received by project participants - as delivered by community resources. - number of community resources utilized by project. Data to be kept on each regarding: - location of resource - program description of resource - number of staff employed by resource - admission criteria of resource - resource fee - average number of clients served by resource The basic source of information regarding clients to be served by the project will be the "case folder" as developed by the investigating/referring deputy proba- tion officer. This document will come into the project along with the client. In addition to this primary source of information, deputies will be expected to main- tain "field notes" of contacts made with project participants and collateral agencies regarding the client. Other records to be maintained by the project are: - nuimber of training hours used by project staff - number of hours devoted by project staff to "direct" supervision, as opposed to Court work, of project clients - number of matters requiring a Court appearance by project participants - amount of funds expended by project 00121 -23- This by no means exhausts the list of records that will be maintained per- taining to project operations. As the evaluation design is finalized, other records will almost certainly become necessary to insure proper, management and measurement of project activities. 24. PROJECT ASSESSMENT (EVALUATION) DESIGN Experience indicates that persons committing burglary, grand theft and auto theft with alcohol abuse as part of their background, have a high rate of recidivism. This project has been designed to test whether such recidivism can be reduced. This is to be accomplished by: (1) mandatory alcohol counseling/ education/therapy to be delivered by specially trained deputy probation officer staff or a specific community resource agency or individual whose expertise is in this area; and, (2) providing intensive supervision (featuring regular and frequent contact) to a small experimental group. The overall purpose of the evaluation of this project is to "generate data-based conclusions on project effectiveness". In order to accomplish this purpose, the evaluation is designed to focus on these general areas: (1) to determine and explain the extent to which the objec- tives of the project are being achieved. The assessment shall also include here, an identification of problem and success areas; (2) determine the cause of any differences in subsequent behavior or project clients as compared to a control group consisting of regular probationers; and, (3) to assess and compare the costs and benefits of this project to the cost and benefits of traditional probation services. It is expected that the evaluation will involve recommendations and suggested alternatives for program improvement and, further, to provide practical information to probation administration for decisions regarding allocation of manpower, fiscal and other resources. Specifically, the evaluation should address itself to the following priori- tized objectives with their accompanying suggested methods of measurement: OBJECTIVE l,1: "To reduce the recidivism of project cases, when compared to the control group." Measured by: comparing the number of re-arrests, severity of offenses and re-convictions of project participants to matched control cases receiving regular probation services for any further offense. Success will be judged on the basis of whether project re-conviction rates are lower than control re- conviction rates by a statistically significant amount and tracking will be for the life of the project. OBJECTIVE i-2: "To improve the social adjustment and integration into the community for project cases." Measured by conparing s•:bseeue::t educational acnievemen_, work records, police check-s re: family disturbances, successful termination therapeutic cru4;rams, and other indicators for project cases to comparable control cases receiving regular probation services. OBJECTIVE ;;3: "To achieve a reduction it t*-a alcohol abuse oI project cases." ?ieasured bv: comparin- the abuse behavior of project cases by of 11 -24-Revised • unscheduled testing, police checks re: subsequent complaints, and arrests for drunk and disorderly conduct, etc. , with the matched control cases. OBJECTIVE #4: "To develop an adult offender classification and treatment system that permits sound management decisions relating proba- tioners to appropriate probation services." Measured by: assessment of the adequacy of diagnostic classi- fication instruments, procedure and implementation of this procedure by inspection and interviews of project staff (and participants) by project evaluator. Evaluator will determine the extent to which classifications resulted in consistent service delivery. For example, did Class X clients receive services designated appropriate for Class X clients, and Class Y clients receive services designated appropriate for Class Y clients, etc. Also, this objective is measured by the extent to which there is development of basic and uniform data on all probationers convicted of burglary, grand theft and auto theft that dis- criminates the alcohol-abusing offender from the non-alcoholic abusing offender. Development of a list of alcohol-abusing offenders and verification of the validity of this list by the data described above. OBJECTIVE #5: "Provide cost information for probation administration in the handling of probationers convicted of burglary, grand theft, and auto theft with demonstrated 'histories of alcohol abuse." Measured by: compare projected costs of handling these selected probationers by project methods to costs of deliver- ing regular probation services to comparable probationers in the control group. In making this comparison, costs of handling grant administration and other costs associated with the "project status" of the project will be deleted. OBJECTIVE #6: "Increase payment of restitution by those project cases that are ordered by the Court to do so to their previous victims." Measured by: compare total and average dollar amount of restitution and proportion of offenders making partial and full restitution for those project cases that have restitution ordered to comparable control cases receiving regular proba- tion services. Tracking will be for the life of the project. It is the plan of this project that the evaluation be accomplished by an inde- pendent outside contractor. To this end, the department (Probation) will issue a Request for Proposal to firms and individuals knowledgeable and experienced in evaluation research. The measures for each objective listed above will be finalized after the evaluation consultant is enoaged. Project administration are strongly of the opinion that the evaluator selected possess a knowledge of criminal justice programs, be objective, have access to sources of information, possess research skill , and be committed to the tenets of research, and have the ability to relate to project staff and administration. M123 -25-Revised It is imperative too, that in order to insure the effective development of this component of the project, that the evaluator be hired as near the start-up phase as is possible (ideally, at the same time staff is selected). This is to insure that the evaluator be provided with an opportunity to "systematically observe" the evolutionary process of the project's development. It will also provide the evaluator with the further opportunity to train and orient staff regard- ing the evaluator's approach, use of data collection instruments which his or her approach will require, the extent of his relationship to/with the project cases, and other issues critical to the evaluation of the project and the project's operations. Early involvement of evaluator can save invaluable time and confusion by having all parties beginning the project at the same time. This can be particu- larly important should the evaluator be available at the time or point at which the project begins accepting cases, in the development of the classification system, etc. 25. PLAN FOR ASSUMPTION OF COSTS This three (3) year grant project is designed to test the efficacy of treating adult probationers convicted of burglary, grand theft, and auto theft with a his- tory of alcohol abuse in their background. It will utilize mandatory alcohol counseling/education/therapy by especially trained deputy probation office staff, expanded use of ccmmunity resources and intensive supervision as essential features in its approach. The goal of the project is to achieve a statistically significant reduction in the rate of recidivism of the project cases when compared to a control group who will receive regular probation services. The rationale for the department's interest in the project is to seek a more effective way of handling this group of offenders. If successful , it is the plan of the department that, based upon findings revealed by the experience, ways will be explored to integrate those findings into departmental practice. Ideally, if all objectives are obtained, the department would prefer to subvent the "Unit Concept" as a regular part of its service delivery system. How- ever, at this time, the are in no position to predict what new priorities may be in existence, in terms of County service, state law, or federal statute. Therefore, a firm commitment on this issue is presently very difficult to make. Much depends upon the evaluation. In the event that at the end of the grant period, implementation of a full unit delivering this service cannot be achieved, even though the evaluation is favorable, a second alternative might be to look at those features of the project that lend themselves to integration into the overall departmental operation. For example, what did we learn from the project experience that can be applied to the regular service units? How do we reorganize within the existing structure? Should :re reorganize into specialized caseloads that utilize specific techniques of working with specific probationers? What implications for the training of probation officers does the project indicate? Should all "investi- gating deputies': be given special training that increases their ability to ident- ify potential "probation, failures" early enough to alert the "supervising deputies" as to which effective treat^ent approach seems most appropriate? Can the Courts be provided with reliable infor:;ration as to which probationers are "good" probation risks, versus those that are bad risks, in order for the Courts to make better dispositions and thereby afford a greater amount of protection to the community? 0()124 -26- • Currently, the department is operating in a vacuum with respect to what it is doing as regards the offender groups in question. rte have some hunches, theories and hypotheses as to what might work and what might not work. Given the current allocation of resources, and the priorities that to a large extent are externally set, we do the best we can with what is available. Under the existing structure it would be impossible for the department to attempt with its own resources, a program of the magnitude proposed here. 6 udgetary constraints, the current work- load, and an absence of "hard" data, as to the efficacy of a given approach hinders the department's ability to accomplish implementation of the project without grant assistance. Grant funds are being applied for to provide the start-up cost to develop a program that promises to deliver, no matter what the result, valuable information in terms of services to our client population. Hopefully, the ultimate effects will include greater community protection and a more reasonable return on the service delivery dollar. 00125 -27- 26. APPENDIX 00123 -28- 140TES 1 . Contra Costa County Probation Department, ANNUAL REPORT, 1975. 2. California Comprehensive Data Systems Criminal Justice Profile - 1975, Contra Costa County, "Summarizations of Criminal Justice Reporting Systems", Statis- tical Analysis Center, Department of Justice, Division of Law Enforcement, Bureau of Criminal Statistics, Sacramento, CA. 3. See Appendix, Table 1 . 1976, Dispositions of Adults Arrested on Felony Charges in 57 California Counties - Type of Disposition by Arrest Offense. California Bureau of Criminal Statistics. 4. See Appendix, Table 5, California Office of Alcoholism, 'Estimated Adult Felony Arrests, Associated with Offender's Use of Alcohol's 1973. 5. Contra Costa County Probation Department, ACTIVE ADULTS UNDER PROBATION SUPERVISION, 1977 (September 30, 1977) . 6. Contra Costa County Probation Department, ANNUAL REPORT, 1976. 7. ADAPT Project 1975-76 Evaluation Report, Contra Costa County Probation Department. 8. Deferred Prosecution Program 1975-76, Contra Costa County Probation Department. 9. Criminality and Psychiatric Illness: The Role of Alcoholism. Samuel B. Grize, M.D. , Department of Psychiatry, Washington University, School of Medicine, St. Louis, MO, Joint Council on Alcohol Abuse and Alcoholism, February, 1972, National Institute of Mental Health. 10. "Evaluation Policy", Criminal Justice Agency of Contra Costa County, April 0, 1974, p.2. 00121 -29- APPENDIX A TAPLF 1. 1970 �inIsPnS/TIONS OF ADULTS -IrRFSTED ON FFLONY CHARGFS jh 57 CALIF04111A CnUNT1ES TYPE 00 0!SPOS!T'.L'II NY ARREST OFFENSc TYPE OF nISk-SIT101' ARREST OFFENSE TUTALS HOMICIDE FORCIBLE POeBERY ASSAULT BURGLARY TNFFT MOTOR DRUG ALL RAPE VINICLO LAN OTHERS THEFT VIOL. TOTAL ARviST O1SPn5lTIC►15 257537 1394 1840 10406 21018 29365 16236 $174 44305 22799 LAW ENF,-VCc!'r! T RELE4SFS 10595 128 194 1172 1772 2420 1334 1311 1017 1065 COMP4AI'.T: DFI,IEr 21971 172 466 1793 3556 31064 2520 1495 6073 242 CUNPIl,I.,Tj FILrD 125371 1^S4 1160 7441 15690 23461 14382 9166 37213 1931! RIS'._0r0,f:4 co"PLLINYS 04424 16 177 Ills 10042 9590 7413 2131 24699 9013 FEl it'Y Crt-9'LA1'.'TS 60957 1078 1003 6316 5645 14791 6969 2831 12510 10289 LOWER C7LIAT DISPCSITIONS 69245 ISO 643 2967 12761 14826 11015 37211 30064 12794 0 I SM I S S e n 31471 133 229 1371 3316 3776 3109 1071 19049 3417 ACOUIrT�.n 872 0 9 11 259 107 132 44 111 110 CONVICTFr, 5695: 17 209 1165 9100 10943 7794 2601 14827 10199 GUILT{ PLc6 55164 17 194 1126 8657 10646 7944 2531 14440 9919 ;URY' rrIAL 867 0 11 19 314 160 109 tt 89 In% CCt'7T TR16L 99C4 0 4 22 199 135 141 53 261 157 SF14TEI•Cr 96992 17 209 1169 9190 10943 7794 2606 14827 10199 CYA« 85 0 0 9 6 44 7 It 3 6 W ST,!AIOHT PR09LTION 20294 7 62 309 3807 3326 2646 614 4960 4481 o PFQ.gATIc;1 41:n JAIL 19976 9 96 49P 3160 4787 3099 1148 3734 3091 Cf'-I1fTY JAIL 961') 4 36 23c, 1379 2234 1543 619 2110 14113 FIEF 6761 1 It 65 772 467 432 113 3723 1194 UT-IF.: 06 m 1 16 86 83 91 30 297 tot SUPE@I',� c7ljvT n151'OSITI014S 3AO7u 444 737 4874 2929 9059 3347 1441 7191 999A DIS41StEn 4395 70 96 448 363 689 416 140 1521 69n ACOu1TT.r• 1113 92 68 146 225 192 46 39 164 194 CUIIVI;Ttn 30964 7A2 $73 4276 2341 $214 267.1 1264 5416 4611 t11+I�,I ;AL 61111TY PLFA 4459 91 1112 091 443 2365 427 449 till 1946 I1 )1 r,,ILTY TO GUILTY 16112 411) 124 2672 1333 5091 1655 729 3514 204 • JL4'r I;ItL 1624 1227 112 473 368 509 171 So 396 279 C UI I=T TR I G L 917 41 27 122 137 lee S3 29 210 110 TRIAI. °Y 1PAI;SCKIPT 444 11 6 5>! 4n 1!1 14 7 162 11 SENT�ICF 30361 76! 573 4270 2341 0214 2871 1264 5406 4612 0! AT1, 14 13 0 0 1 0 0 O 0 n STATI PF 15111+ 5417 414 174 1921 39U 1141 249 128 bit 711 cr,+ 1902 4A 33 Son Y5 $69 96 86 Al Tn SirAlcl(? 11;)1144TIC101 $264 54 99 786 494 1071 759 172 1219 1119 Pl: :I'ATII:I 41:1, JAIL 14181 101 216 170A 1162 4491 1441 696 3ot7 124i c1 ",:1r JAIL 163$ 7 32 124 146 4115 1115 191, 116 314 a = F 1' 1 154 n 2 T e 4 11 74 4i c�c 1150 1 1 114 n 444 78 24 312 1,6 zSTATL I,IISVII1L-IlOSI34{M 197 0 46 12 6 19 1 1 0 111 o 137IIF1-; 17 11 0 11 t 1 n 4 $ X C" +cA1.IFL)K1IA v,nIT,1 ..,.T)1nn1Tv ;;OCALIFOI :IA ,,rt4/,j4ILITATIOm crNTFR n*at,,;tITA1.LY- SFX OFFFvnEP ,;0TE1 YH!'S! ":Ta ;, ':' �FPOPTFD NY CRIMINAL .10010E AAENCIES ON THE ►')IsPUSITInY nF ARREST s'In COURT eCTInNI 1 (*r,;•IIJI':, X1715) , DATA FOR SANTA CLARA COUNTY NOT INICLUDEO. TAOLE 2, 191 6 OOURT CONVIM ONS — ADULTS ARRESTED ON FELONY Om4R06t I'1 37 CALIFORNIA COUNTI6$ TYPE Or DISPOSITION BY CONVICTED MONSE TYRE Of DISP091TION GONVIVID QFrIN1E TOTALS HOMI0106 ►OROIBLB ROIIERY ASSAULT BUROLARV TMErT MOTOR DRUG ALL RAPE ViW10LI LAW OTWERI TWI/T V106, TOTAL CONVIOTIONS 07717 719 337 2987 9446 10416 16401 3302 17447 26357 MISDEMEANOR COMPLAINTS 44041 0 0 2 9393 1140 1431 list 101611 lot$$ FELONY COMPLAINTS 43474 719 337 2989 .093 8976 7170 Visa 7316 Silt LOWER CUUAT CONVICTIONS 56992 0 0 s $832 3117 Illi? 3937 11!33 20166 GUILTY PLEA 39146 0 0 7 6342 3690 31201 tell 11674 20323 JURY TRIAL 847 0 0 0 332 86 131 16 73 209 COURT TRIAL 999 0 0 1 is$ 41 too 26 01 339 SENTENOE 96952 0 0 8 6832 3117 11937 i93? 11199 20666 YOUTH AUTHORITY 45 0 0 1 7 34 14 t3 4 13 PROBAT�ON 2D294 0 0 1 2609 931 3190 449 3404 9169 PRUDAT ON AND JAIL 19576 O 0 1 2664 2609 4103 911 3303 ITTO • JAIL 96LO 0 0 4 IL34 931 11419 Is 2032 also F1146 6761 O 0 0 3?0 29 542 iT 2131 2642 OTHER 666 0 0 1 47 is 64 it 261 264 SUPERIOR COURT CONVICTION$ 30563 719 337 2979 1614 6699 4171 1161 9492 9401 ORIOVIAL PL6A OF GUILTY 8438 6t 43 $68 531 lost 1464 905 1111 2104 CHAN00 PLEA TO GUILTY loll375 110 1786 toot 4844 3019 ?62 3914 3179 JURY TRIAL 3621 221 90 90? 312 441 246 62 3 1 317 COURT TRIAL 917 36 17 94 154 !6t Is t9 1114 130 TRIAL BY TRA'ISCRIPT 440 19 7 22 48 $1 43 ? sea 69 w SENTENCE 30963 715 337 2970 2 9491 -� 2014 6691 4116 3369 949 DEAT 4 14 4 0 0 0 0 0 0 0 0 9TAT6 PRISON 9437 4�2 998 1399 401 1024 497 sot 606 778 YOUTH AUTHORITY 1902 31 22 423 102 133 14C opt 61 1? PRONATION 3264 $a 22 124 524 f76 1090 111 1211 1271, PROBATION AND JAIL islet 153 11 934 1325 3686 2639 ?91 3037 2911 JAIL 1635 2 3 9 442 19! •366 Los lt9 413 rpifi 191 0 0 2 9 1 1 1 10 94 CRO• 3151 1 0 8s 9 861 190 I6 346 01 MOSO•G 197 0 44 6 6 s? 0 1 0 126 OTHER 17 0 0 0 0 1 4 0 4 l 40ALIFORNIA RBHAOILITATION CEITOR ••MENTALLY 1119OHounEO 919 OPPQNOR NOT61 THfi3L DATA WERE REPORTUD aY OR1111NAL JUBT101 AOBNC165 ON THI 1DISP0lITIQN OP ARRIIT AhD QOURT ACTION' FORA (JV9 07191, DATA POR SANTA CLARA COUNTY ARI NOT INCLUDID, a m z 0 x 1 TABLE O ?j I 1976 DISPOSITIONS OF ADULTS ARRESTED ON FELONY CHARGES IN 57 CALIFORNIA COUNTIES Type of Disposition by County County of disposition Contra Del 21 Type of disposition Total Alameda Alpine Amador Butte Calaveras Colusa Costa Norte Dorado Fresno Glenn Tonal arrest dispositions . . . . 157,537* 9,791 3 89 304 107 63 4,116 156 532 2,951 90 Law enforcement releases. . . . 10,595 122 0 0 17 1 1 729 13 22 179 2 Complaints denied . . . . . . . 21,571* 1,308 0 2 13 2 0 296 23 26 296 1 Complaints filed. . . . . . . 125,371 8,361 3 87 274 104 02 3,091 120 484 2,476 87 )lisdcmeanor complaints. 64,414 3,862 2 10 70 23 25 1,716 88 175 1,206 18 Felony complaints . . . 60,957 4,499 1 77 204 81 37 1,375 32 309 1,270 • Lover court dispositions. 89,295 6,519 3 60 129 73 39 2,013 111 327 2,347 Dismissed 31,471 2,604 1 17 44 24 5 753 25 130 1,026 10 AciluitCed 872 43 0 0 1 0 1 26 1 3 15 0 Convicted . . . . . . . . . . 56,952 3,872 2 43 84 49 33 1,134 85 194 1,306 22 Cuilty p1Ce . . . . . . . . 55,146 3,716 2 43 81 44 33 1,194 81 191 1,274 22 .fury trial. . . . . . . . . 847 38 0 0 1 3 0 33 2 0 29 0 Court trial . . . . . . . . 959 118 0 0 2 2 0 7 2 3 3 0 Sentence. 56,951 3,871 2 43 84 49 33 1,234 85 194 1,306 22 t Youth Authority . . . . . . 85 6 0 0 0 0 0 2 0 0 3 0 Iw StrniFht probation. 20,254 1,526 0 34 21 19 11 226 26 54 237 5 Probation and Jail. 19,576 886 0 1 15 13 5 317 3 44 773 6 County Jell . . . . . . . . 9,610 916 1 2 30 10 8 383 28 48 207 9 1'IIle. . . . . . . . . . . . 6,761 389 1 6 17 5 9 275 28 44 HO 2 .' (It 11vr . . . . . . . . . 666 149 0 0 1 2 0 31 0 4 6 0 Superior court diapo11ltions 36,076 1,842 0 27 145 31 23 1,078 9 157 17.9 55 I111imlr:ncJ . . . . . . . . . . 4,395 234 0 3 15 7. 2 60 0 26 41 27 f A�yulttod . . . . . . . . . . 1,118 23 0 0 5 0 0 9 0 0 3 0 t:tnvlcicd . . . . . . . . . . 30,563 1,585 0 24 125 29 21 1,009 9 131 Hsi 28 411111 unl Hfillty plen. 11,450 107 0 16 119 9 t0 103 4 !4 1h 19 1 Nol g;illty to guilty. 10,112 .1,388 0 6 24 19 fl 834 3 51 11 h .1111-y 11-1111. . . . . . . . . 2,620 84 0 1 26 1 2 71 1 (1 17 • Cuurl trial . . . . . . . . 917 5 0 1 6 O 0 1 1 0 1 1'rinl by trnnncript 448 t 0 0 0 0 1 0 0 0 O 0 1 Selitellet•. . . . . . . . . . . 30,563 1,585 0 24 125 29 21 1,009 9 171 fly 2R 111`11[11 14 0 0 0 0 0 0 1 0 0 0 0 Slate p-111011. . . . . . . . 5,437 221 0 2 61 3 0 140 3 15 32 4 1 1'01nth Authority . . . . , . 1,502 62 0 R 6 0 0 80 1 4 (, 1 5t rulyht III-411,11t 111n. . . . . 5,764 '122 0 11 19 13 1 159 7. 9 5 9 1'-111.111 Inn find .1011 1. . . . . 11,1111 111111 0 2 'ill 11 I/ 927 1 H I 711 it i� 01141111y 11111 . . . . . . . . I,h'15 '19 0 1 1 1 7 26 7 19 u 1 I+1 n .. I MII 7 0 11 0 0 0 '1 0 1 It 11 M . . . . . . . . . . . l,lhl! SY 0 0 .1 11 U h9 11 9 11 0 :.lulu h01npllnl-NI11H)A�*. 141 6 0 0 1 1 l) 9 0 I Il 0 Ill h•u . . . . . . . . . . . 1/ I II 0 11 11 Il 0 11 I 1 11 C:7 -mo. Mwi, W LCNh��jtf r7� :;� e�SCjC� 4wu•VIU tit N•�C 0 1 BORE 4U JF CRIAINAL STATISTICS ~1 t. �t't �.. Ai>v�� =t'c1.�� ��.1 ��r� �c SCODE U00202: f�� it r�;►.�.� tk _ -.._._ .......... ARRESTS DISPOSITIONS OTHER.. H S -0 Y . . . Hi Q, . Fcl, N COv . rITY - OFFENSE HALE - FEMALE TOTAL RELEASED AGENCY COMPL COMPL ---.._......-ONTHA...qOS'a..... _-....__-...._.__.. t1UROER. .:. . .. _.... ... ..._-.. .._._AO... __...._!.. ... 44 -------- .4 .-----._.p .......---.....Z _ _..... .ZA .. MANSLAUCOTER !!ON-VEHICLE 2 0 2 0 0 0 2 HOD7EAY 199 is 217 45 a 5 159 ASSAULT 542 9a 640 179 6 94 365' bURgLAHY_. ?39 ----....�z _... e31__ 200 `q------ 07 $25 ORANJ THEFT-CXCEPT AUTO 192 til) 252 36 9 49 RECR VINO ST OL EN PROP 6 R T V 334 66 400 100 a 55 2 7 -AUTO *T HE Ft 6 9� -- -"---'-"43-- CHECKS-CREUIT CARDS FOR08RY 131 63 —196 36 3 34 121 AAPn�FURC1ELfl 90 0 90 16 2 32 _-._. _- � ` L � .•�. .._ _ ..UYLA`rIFUL-INTEIpCOURSE_ il._..__..-_._6.__ ,15_�_._,0..__ ,._.. 3. .- __._..._.. . . ....... .Y.r._. . ..------- L 4 L ,OODUCt..._____. _.. 24 --- 0.. _...__.._..:24.. .----.._._._.3..__._....1 - -- 4 ..._ 16 . .. SEX PERVERSION 1: 1 13 2 0 2 9 - -- -- ---OTHP .S.6. ...OF'PB�VSES. —_ _---______7 -.._ .�..._-----7. 2 _. _:..__._. __..__.__._....._-. _-_.HARIJVANA....__-.. - _.__.sae.. ._._-a5...__. 173bi.. . _.9 ....._._.• 44. 04 .. OnUO OFFRNSE3 LESS MARIJUANA 344 V 431 91 7 66 WEAPONS 9FFE'ISES ._ ._... __._. _____ 157 _ _ 7 ---._.._164 .._._.___ 26 a. .._..... SO _ 94 ___---.. _ ........ .._.... __._._.. DRU+JK URIVJNq 77.. -iJ._._ 90._r 6 -----__.0...._........._ 23 _ -. _ 61 HIT AND HUN 19 2 21 . 3 0 S. 13 y, KID'•IAPPIPIG _�i _2 23 6 a 2 15 m = 000KHAA110 9 3 12 1 0 0 11 ARSOY _._.._.... .�4_-----._.-_2......--- 1b_ _.�.-. .b..---._.._. .0 ... ._.. . 2 _ e ... m CONSPIRACY TO C04-11T M190, 26 1O 38 13 1 6 30 PERJURY 2 0 2 1 a 1 0 OFFENSag_._____...___.__ _ 1UA __.-._2a. ..-_-....1j6_..._.__ __ 30 -.._...._. 0 - ... •• 16 90 T�nTA' •n, �, CO-OR:IIA OFFICE OF .ALCO"'ASLIA ' Es t-i_.eated Adult Fclo:►�lP_rrests _ Associated With arreTd_� 5 Use of A?cohol. 1973 15-5bal Dart:; Befd--e CrL;^ Intac_ca`ed At i�. _ �.�� r�'c Zt"".� Ar'T'.a►S 2 tN. --r .i of Of C"l .AT1c3:S �S`.1s:a�c�i FSZ11i�3.f EStJG'ca' Es�)I:c3led VLb ' ' Percent ►..�i_- 2,088 70.3 1,468 37.8 .784 - ���- � 13,693 61.2 8,383 31.4 4,301 = t o, 65,2 17,30h '. 37.7 . 10,00, BL--,E0 -y 34,721 52.1 18,P090 30.2 10,486- _ Lz�-- Ai*bn3 18,585 - .—3 7,490 _'3,884 - 'fir zt 13-174 _ 64 _ "8 550 :*"4- 5J:- 61521 -v 9,873 55 5,608 `3,4.9 3,940 O -mss 6,194 60_4 3,741 37.5 2,323 nmg Iz: VsnLti..^S 96,733 26.7 25,828 9,7 91383 " F►? G`�=��- 0=��s� 17,789 .36.2 6,440 - 21.5 - 3;825- 3- B?sad on .Tr_ P-^ards =br 2,323 raY:ly vcmut`-e-1 m-ae fejn- enterir, .g the of Com- = ^s' ro ^.=rz zr� scud-e-r-i racinti.c-i centers 3n 1959 r L--L--iQ-.`g lrzyJ efine t, A An--',pis, 1960 2 Cat-9cri—a-3 f C--i—,— ani �mr.nr-c-F i-s C 1.��-m--z .a, 1973 - -ps:i atea --D - ms, D--,E-c and 7.ntoylcate3, at Tire of Crirm: State of CEO ifcz_:�da; baa-t-w-zt. o= Ptblic F.ea].th, Crir-L-al Offer0ers w-d Drir-'<Lnq A peel-�--Z 1T 195G: 1974 Stat-- of t of .►'Lts�C� cr-i^�-- arid D--1 - 00 APPENDIX F July 1952 Contra Costa County Revised October 1967 r PROBATION SUPERVISOR I DEFINITION: Under direction, to plan, assign, and review the work of a group of Senior Deputy and Deputy Probation Officers assigned juvenile or adult cases; to provide consultation and work direction to Deputy Probation Officers; and to do other work as required. DISTINGUISHING CRAI ACTERSITICS: Probation Supervisor I is distinguished as the first level of line super- vision in the probation series. Typical assignment includes supervising a unit of Deputy Probation Officers and Senior Deputy Probation Officers. This class is distinguished from Probation Supervisor Li, the next higher class, in that the latter serves as an assistant division supervisor in either the juvenile or adult probation program, with primary responsibility for the coordination and direction of several juvenile or adult units. TYPICAL TASKS: Under direction of a Probation Supervisor II or LII, assigns cases to Deputy Probation Officers; confers individually, with deputies and discusses cases and recommendations; conducts performance evaluations on assigned staff; insures that conditions of probation and terms of financial orders are properly enforced; may set probation cases for court hearings; holds informal truancy hearings; may receive court referrals; interviews agency representa- tives and parents; consults with representatives of community organizations on problems of youth; may represent County Probation Officer at court hearings; consults with program superiors on problem cases and on policy matters; dictates correspondence and reports; may act for division supervisors in their absence. MINIMUM QUALIFICATIONS: License: Valid California Motor Vehicle Operator's License. Education and Experience: Graduation from an accredited college or university and three years of full time experience as a deputy or parole agent in probation or parole work; or as a counsellor or deputy in a county juvenile correctional facility, which must have included one year as a probation or parole officer. Good knowledge of accepted principles and techniques of social case work; tE good knowledge of the principles and methods of investigation and supervision o: juvenile probation cases; good knowledge of accepted methods of supervision; good knowledge of the functions of a probation department and its activities; working knowledge of the growth and development of children; working� jq�]�=e "MAJ t)J -35- APPENDIX G of community resources for children and adolescents; ,%,orking knom:•ledge of tl e California Welfare and Institutions Code and the Penal Code as it relates to Juvenile and adult probation work; ability to interpret laws and regulations; ability to prepare clear and concise reports; ability to organize and supervise the work of a group of subordinates. Class No. 431 i 06134 • • December 1958 Contra Costa County Revised: May 1969 f SENIOR DEPUTY PROBATION OFF ICER DEFINITION: Under general supervision, to make investigations and to prepare written reports and recommendations on adult and juvenile cases referred by the courts; to supervise adult or juvenile probationers or court wards and to aid in their social rehabilitation; and to do related work as required. DISTINGUISHING CHARACTERISTICS: The significant characteristics which distinguish the class of Senior Deputy Probation Officer from Deputy Probation Officer are the experience of the work in the department, his proven ability through performance ratings, and his demonstrated skill in handling difficult assignments. It is expected that the incumbent in the class of Senior Deputy Probation Officer, through experience, will be familiar with the mechanics and procedures in the depart- ment so that he will be more selective in the use of supervision. He will be expected to recognize and deal with problem areas, dividing attention effectively among those cases assigned, while taking the initiative in deciding which cases need special supervisory consultation. Insofar as can be predetermined, incumbents will be given assignments which present problems requiring the exercising of considerable skill, professional judgment and a thorough know- ell ledge of departmental policy. TYPICAL TASKS: Conducts investigation of juvenile and adult cases with particular attention to the social, environmental and psychological factors affecting cases coming under his jurisdiction; interviews juvenile or adult offender, relatives, witnesses, social and public agency personnel and interested parties to determine nature of offense, extent. of responsibility, attitude and plans of offender and relatives, and personal adjustment; prepares written reports of findings; makes written recommendation regarding disposition of cases; discusses problems, case findings and recommendations with supervisor; makes required checks to see that the terms of probation are being met in each assigned case; counsels juveniles and adult probationers; prepares periodic reports on conduct of probationers; appears in court to discuss cases; escorts juveniles and adults from jail to court and to state institutions; selects foster homes or private institutions which will meet the particular needs of a juvenile who has been placed by the juvenile court; works, with foster parents and initiates changes in placements and return of children to their own homes; ascertains problems and takes appropriate course of action to prevent potential delinquencies; investigates complaints of child neglect; arrests juveniles and adults in performing duties; represents the Probation Department in court; may be assigned to community relations activities. 00135 -36- APPENDIX H Performs long-term counseling of an assigned group of delinquent juveniles at the Boys' Ranch; assists in evaluating and planning and supervising appropriate rehabilitative programs at the camp; supervises a group of delinquent boys at work and play and notes behavior; endeavors to foster behavioral adjustments by his example, advice and counsel; confers with parents, teachers, staff members and other persons who can assist in the rehabilitation effort; supervises boys in daily living routines; assists in planning and conduct- ing :arm or construction projects and supervising juveniles working on such pr.:.jects; assists in planning and conducting recreational and leisure time programs. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operator's License. Experience: Two years of full time experience as a Deputy Probation Officer in the Contra Costa County Probation Department. Alternate Pattern of Education and Experience: The possession of a Master's Degree in Social Welfare, Criminology, Sociology, Educational Psychology, Clinical Psychology or Rehabilitation Counselling may be substituted for one year of experience as a Deputy Probation Officer. Evaluation: Each applicant for Senior Deputy Probation Officer must i first have been recommended by the County Probation Officer. This recommen- dation will be based upon the applicant's achievement in the formal Probation Department evaluation procedure. A thorough knowledge of accepted techniques of case investigations; a thorough knowledge of the policies and procedures of the Contra Costa County Probation Department as they relate to intake, supervision, investigations, custody and placements. Thorough knowledge of the California Welfare and Institutions Code and the California Penal Code as they pertain to probation work; working knowledge of psychological and psychiatric principles as they apply to probation work; working knowledge of the services of public and private agencies available to probationers; working knowledge of the operation of the Municipal and Superior Courts; knowledge of the principles of social and correctional case and group work; knowledge of the accepted methods and tech- niques of juvenile group work; knowledge of the growth and development of children and the causes of delinquency; ability to relate well with children and adults; ability to understand the need for, and utilize supervision; ability to recognize problems and priorities in case load management and to divide available time among cases in the most effective manner; ability to prepare clear and concise case records and reports; ability to establish and maintain cooperative relationships with staff members and the public. Class No. 257 00136 -36a- Contra Costa County May 1969 Revised: August 1976 DEPUTY PROBATION OFFICER II DEFINITION: Under general supervision, to make investigations and prepare written reports and recommendations on adult and juvenile cases referred by the courts; to .supervise adult or juvenile probationers or court wards and to aid in their social rehabilitation; and to do related work as required. DISTINGUISHING CHARACTERISTICS: This class represents the journeyman level in the probation series. In- cumbents may be assigned either to the adult or juvenile division in performing various departmental functions such as juvenile intake, field investigation-supervision, pre-trial release evaluation, placement, or supervision of court wards committed to the Boys' Ranch, or Girls' Center. Deputy Probation Officer II is distinguished from Deputy Probation Officer I in that the latter is a trainee level position and generally handles less complex assignments. TYPICAL TASKS: Investigates the social , environmental and psychological factors affecting adult or juvenile behavior on cases referred to the Probation Department; prepares written reports of findings; makes recommendations regarding disposition of cases; discusses case findings with supervisor; prepares written reports and recommendations for the court and appears in court; supervises adults and juveniles placed on pro- bation; prepares periodic reports on conduct of probationers and when indicated returns probationers to court for further hearing; provides counselling and guidance while enforcing conditions of probation; escorts juveniles and adults to courts; ascertains problems and takes appropriate course of action to prevent potential delinquencies; carries out court orders in placing wards in foster homes and pr!nate institutions; visits homes to determine fitness for child placement; may arrest juveniles and adults for violation of probation. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operator's License. Education: Possession of a baccalaureate degree from an accredited college or university. Experience: One year of full-time paid professional experience in probation or parole work. Substitution: Either (1 ) completion of one year of graduate study in an accredited co ege or university in social welfare, criminology, sociology, educational psychology, clinical psychology, rehabilitation counseling, or a closely related . .field, or (2) two years of full-time paid experience as a Group Counsellor in Contra 00131 -37- APPENDIX I Costa County may be substituted for the required probation or parole experience, or ` (3) experience as a Probation Assistant with Contra Costa County may be substituted for the required education on a year-for-year basis up to a maximum of 2 years. Good knowledge of accepted techniques of case investigation; knowledge of the theory and principles of probation work; knowledge of the principles of social and correctional case and group work; knowledge of the California Welfare and Institutions Code and the California Penal Code as they pertain to probation work; knowledge of accepted methods and techniques of juvenile group work; knowledge of the growth and development of children and the causes of delinquency; working knowledge of psychological and psychiatric principles as they apply to probation work; working knowledge of the functions of a probation department and the field of probation; ability to prepare clear and concise case records and reports; ability to relate well with children and adults; ability to establish and maintain cooperative relationships with staff members and the public. Class No. 256 Class Code No. 7AVA i� -37a- December 1945 Contra Costa County Revised: October 1974 INTERMEDIATE TYPIST CLERK DEFINITION: Under general supervision, to perform typing and varied and difficult clerical work of a responsible nature; and to do other work as required. DISTINGUISHING CHARACTERISTICS: While the amount of typing performed in positions allocated to this class may vary considerably, and may even be incidental to completion of assigned clerical tasks, in every case the nature of the typing performed is such as to require a rapid, accurate typist. The class of Intermediate Typist Clerk is distinguished from that of Typist Clerk in that employees are required to perform clerical work of more than average difficulty call- ing for the exercise of independent judgment and a good understanding of specific laws, ordinances, rules, policies and departmental activities. C Intermediate Typist Clerks are usually given detailed instructions on being ` assigned to their duties but thereafter, instructions are given only as spe- cial problems arise. Employees of this class may have relationships with the public in answering a wide variety of inquiries where a good knowledge of departmental activities is required. TYPICAL TASKS: Composes and types letters on routine matters such as the func-- tions and services of various County departments, procedure to be followed in securing the service of a County department, information contained in County records, letters from rough drafts, marginal notes or verbal instructions; types reports, bills, vouchers, receipts, lists, schedules, orders, notices'and statistical data; maintains a large or complex subject matter file of reports, resolutions, permits, petitions, applications or legal documents; waits on the counter and answers questions raised by the public regarding tax laws and rates, planning laws and ordinances, location of property on assessment rolls, and specific departmental procedures and practices; gives out information over the telephone and makes appointments; gathers data for and prepares routine reports on matters of departmental operation and activity; keeps time and expense records; operates standard office machines such as adding, duplicating, graphotype and addressograph machines. 06139 -38- APPENDIX J Indexes deeds, mortgages, lis pendens actions and other legal instruments after checking their numbers, names and type of action; receives and receipts for fees and cash payments of ta.Yes, and proves and balances cash with receipts; deposits and reconciles daily cash collections -with County Treasurer; maintains records of cash collected; distributes tax payments to proper code area; estimates and computes payments required to redeem delinquent property; assists in the maintenance of property redemp- tion records; notifies other County offices of property redemption; prepares and maintains County unsecured property roll; computes possessory interest; checks tax delinquencies and fills out affidavits and court summons; checks and accepts property tax exemption forms. MINIMUM QUALIFICATIONS: Education: Equivalent to graduation from high school. Experience: One year of paid office clerical experience. Substitution: Additional clerical experience may be substituted for the required education on a year-for-year basis up to a maximum of two years. Good knowledge of modern office procedures and practices; ( good knowledge of correct punctuation, spelling, and correct grammatical usage, together with a good vocabulary; ability to write letters on routine matters independently; knowledge of the types and uses of common office machines and ability to learn their operation; ability to make simple arith- metical calculations; ability to perform moderately difficult and responsible clerical work and to make decisions in routine procedural matters without immediate supervision; good knowledge of filing, indexing and cross-referenc- ing methods; ability to prepare and maintain accurate and concise records and reports; ability to understand and carry out oral and written instruc- tions; ability to deal tactfully and courteously with the public. Ability to type at a speed of not less than forty words a minute from clear manuscript or printed or typewritten copy. Class No. 091 Class Code 73OC { 00140 -38a- OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWP%RD The Office of Criminal Justice Planning, hereinafter designated "OCJP" , hereby makes a grant award of funds to 1 . County of Contra Costa _ hereinafter designated "Subgrantee" , under the provisions of check oneT-iitle 1 , Part E , Om.nibus Crime Control and Safe Streets Act of' 1968 (PL 90-351 ) , as amended, hereinar er designated "Crime Control Act" (or) [] Juvenile Justice and Delinquency Prevention Act of 1974 (PL 93-415) , hereinafter designated "Juvenile Justice Act" , in the amount and for the purpose and duration set forth in this grant award. Program Category 2.2.3.2. POST SENTENCE DISPOSITION (ADULT) 2. Project Title Award No. J- - ALCOHOL RELATED CRIME PROJECT Y Grant Period 6. 1/1/78 - 6130/78 3. Project Director (Name, Address, Telephone) FederaT Amount Cecil LENDRUM, Assistant County Probation Officer 7. $30,493 651 Pine St. , 10th Floor, Administration Bldg. -tate Buy-In Martinez, CA 94553 8. . -0- - - .. . ._.._.. ._ --.-- (415) 372-2700 —4plicant Hard Match 9. $ 3,388 4. Financial Officer Name, Address , Telephone) Other f4atch JJ only Donald L. BOUCHET, Assistant Auditor-Controller 10. -0- _ Finance Building, 625 Court St. Total Project Cost Martinez, CA 94553 . 11 . (415) 372-2181 $33,881 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer the grant project in accordance with the ternis and conditions set forth in or incorporated by reference in this grant award and the applicable previsions of the Crime Control Act identified above. T ?Subgrantee ertifies that federal and state funds received will not be used to ec"la ,�lo- funds. th ould, in the absence of such federal and state aid, be made av b a act'' being supported undEr this agreement. 1 ate NOV 8 1977 OFFICE OF CRIMINAL JUSTICE PLANNING, Official Authorize ' to sign for Subgrantee ATE ,F C IF O NI Namne: Warren N. Boggess Title: Chairman, Board of Supervisors �- Telep;�one: (415) 372-2371 ec�ttive Girector, OCJr' Data t 1 hereby certiJ Chet cll cendi'iens for ex- Address: Admin. Bldg. , Martinez, CA 94553 • emption have been cc^p:ied _:h. cnd this cont.cs is r<cmpt Prom Depart.-tent SPECIAL DEPOSIT FUND LEAA, Fiscal Year 17s GENEk�.LGeFt7fi'iGServices appr °I. . r.. 1 12T'=Dy CeT'i.Z I g upon. 777y CTMn Dersor6a ITE i 4 j r. G- } x>' P'•• .� kno-uZec g e tr..at budgeted funds cine available for the per-Lod caY pzzz?ose of this ezperdi- tur�e � � d above. "• �; 25 1Ji 3 Office o nmtna us tce annmg 7171 2o-!!Nr.9 Dnve Sacramento, California 45823 ' Micrafilmad with board oder (�(�� 41 PROJECT SUMMIARY - Alcohol Related Crime Project Statistical information indicates that the use of alcoholic intoxicants significantly contributes .*o burglary, grand theft, and auto theft offenses which are appearing with increasing frequency on Probation Department adult caseloads. The ARC project aims to reduce recidivism of such offenders by: a) identifying a caseload population where alcohol abuse was a contributing factor in the commission of the offense; b) treating convicted offenders using educational , psychological , and psychiatric programs; and c) developing an offender classification system to identify alcohol abusing characteristics of offenders. The core of the project involves the expanded use of supervising deputy probation officers, as well as public and private therapeutic resources. The project provides increased levels of supervision and surveillance and, most importantly, mandatory alcohol education/counseling/therapy. Staff will parti- ciate in formal training throughout the project's duration to assist the offender perceive the need for controlling alcohol usage, manage emotional responses more effectively, and develop behavioral alternatives to alcohol abuse: 00142 -2a- REGION: PROJECT 13. CERTIFICATION OF FORMULATION AND AVAILABILITY OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM I, Wallace C. Donavan, Jr. , certify that the Contra Costa County Probation Department has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 , et seq. , subpart E, and that it is on file in the office of this agency, 10th Floor, Administration Building, Martinez, CA 94553, for review or audit by officials of the cognizant state planning agency or the Law Enforce- ment Assistance Administration, as required by relevant laws and regulations. ee (Signed) Administrative Services Officer II (Title) October 26, 1977 (Date) 00143 -3- 14. NEGATIVE DECLARATION GENTLEMEN: In accordance with the procedures for the preparation of environmental impact statements, an environmental assessment has been performed on the proposed agency action below: INTENSIVE SUPERVISION: ALCOHOL COUNSELING OF SELECTED OFFENDERS The assessment process did not indicate a significant environmental impact from the proposed action, and the project will not involve any of the following: a. New construction projects. b. The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons. c. The implementation of programs involving the use of pesticides and other harmful chemicals. d. The implementation of programs involving microwaves or radiation. e. Research and technology, the anticipated or intended future appli- cation of which could be expected to have a potential effect on the environment. Consequently, an environmental impact statement will not be prepared. An environmental impact appraisal , which summarizes the assessment and the reasons why a statement is not required, is on file at the above office and will be available for public scrutiny upon request. Sincerely, 00144 -4-Revised OFFICE OF CRIMINAL JUSTICE PLANNING 15. PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST A. Personal Services - Salaries FOR FOUR(4) MONTH PERIOD: 3 - Senior Deputy Probation Officers (See Appendix "H") $20,244 4 months at $1657 per month Duties: each specially trained deputy probation officer will be responsible for providing intensive supervision (regular contact that includes once a month personal contact per client) to a caseload of no more than forty (40) probationers at any one time. Their duties will also include providing alcohol counseling/education/ therapy; referral to community resources; and the handling of all Court work associated with project cases after assignment to the program. 3/7th - Probation Supervisor I (See Appendix "G") 3,443 43% at $2002 per mohth/4 months Duties: this position will serve in the capacity of proj- ect supervisor and will report directly to the Adult Division Director. The Project Supervisor will have overall responsibility for the on-going day to day opera- tion of the project. He will supervise the deputies in the carrying out of their tasks, assignment of cases, and review with the deputies on a regular basis the progress of the clients in the project. Additionally, (s)he will also supervise the Intermediate Typist Clerk, and any other staff assigned to the project (volunteers, students, etc. ) 3/7th - Intermediate Typist Clerk (See Appendix "J") 1,563 43% at $909 per month/4 months Duties_ this position will perform a variety of functions that revolve around assisting the project supervisor and staff in the maintenance of project records, completing reports, routine clerical duties, and other tasks as directed, relating to the project's activities. TOTAL $25,250 -6- OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST B. Personal Services - Benefits Social Security (FICA) at 5.78% of $25,250 $1 ,459 County Retirement at 9.98% of $25,250 2,520 Health Insurance at 4.40% of $25,250 1 ,111. Workmen's Compensation at 1.83% of 462 Management Life Insurance at 0.09% of $25,250 23 These rates are calculated at the standard county rate of fringe benefit payments given by the County to its permanent employees. TOTAL .$5,575 011146 -7- OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST C. Travel FOR FOUR (4) MONTH PERIOD: Automobile mileage - 3 positions (3 DPO's) $780 $65 per month x 3 positions x 4 months Other Travel Expense (bridge tolls, parking, etc.) 120 $10 per month x 3 positions x 4 months The County has a policy and practice of allowing employees to use their own private vehicles in connection with job-related tasks, and to reimburse those employees on a monthly basis at the following rate: 0 - 300 miles at $.17 per mile 301 - 700 miles at $.12 per mile Over 700 miles at $.07 per mile It is anticipated that the staff and supervisor in this project will average approximately 400 miles of travel per month. An additional $10 per staff per month is budgeted for parking, bridge tolls and out-of-county meal expense (reimburseabie). The level of intensive supervision by staff in the project will require a good deal of travel by staff to maintain a consistent level of client contact in order to provide services. The project anticipates using automobile mileage to make home visits, collateral contacts and exploring community resources (jobs, programs, etc.) on behalf of the project participants. TOTAL $900 OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST D. Consultant Services Research and Evaluation $1 ,500 Research and evaluation will be conducted by an outside contractor. The contract will follow the Fiscal Affairs Manual. Training Consultant(s) 656 Consultants will provide initial and on-going training programs. Consultant(s) will be hired in accordance with the Fiscal Affairs Manual . The experimental nature of this project will require the services of an outside evaluator. The amount itemized in this application represents the department's fair estimate of evaluation costs for a project of this nature that will require a fairly detailed experimental design. It is anticipated that staff selected for the project will possess a high degree of skill and expertise in working within the probation setting. However, some specialized and specific training will be necessary in order that the objectives are accomplished. Training funds have, therefore, been budgeted for training and consultation to assist project staff in their work with the target population. In addition to these planned for, and anticipated training needs, funds have been budgeted for staff to attend special workshops and conferences on the treatment of the client group as they may arise during the project year. TOTAL $2,156 -Q- 00148 OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST G. Equipment None -0- Paqes 10 and 11 omitted. CATEGORY TOTAL -0- 16. PROJECT TOTAL $33,881 17. FUND DISTRIBUTION FEDERAL STATE LOCAL a. Amount of Funds (a) $30,493 (b) -0- (c) $ 3,388 b. Percentage of Funds 90% 0% 10% -12- 00149 BUDGET SUMMARY FOR GRANT PROJECT* BUDGET CATEGORY FIRST YEAR SECOND YEAR THIRD YEAR Personal Services- Salaries $ 25,250 $ 26,512 $ 27,838 Personal Services- 5,575 5,854 6,147 Benefits - - - - - - - - - - - - - - - - - - - - - - - - - - .s - - - - -- - - Travel 900 goo goo Consultant 2,156 4,156 4,156 Services --- - - - - - - - - - - - - - - - - - - - - - - - - _ - --. _ nstruction -0- - -0- -0- Operating -0- -0- -0- Expenses Equipment TOTAL $ 33,881 $ 37,422 $ 39,041 FUND DISTRIBUTION OF TOTALS Federal $ 30,493 20,430 15,246 $ 90 54.59 39.05 State $ ^0- -0- -0- Local 3 ,388 16,992 23,7950 % 10 45.41 60.95 015P *See multi-year funding policy. 10. PROBLEM STATEMENT Burglary, grand theft and automobile theft are crimes of major proportion in our society. In our own co►nmunity of Contra Costa County, statistics reveal that one or the other is occurring every 30 minutes '. Compared to other offenses, this particular group of crimes constitute a very "high profit-low risk" offense group that rates of clearance, as evidenced by police arrest per number of crimes reported, is dismally 10 The tctal cost of these offenses is inestimable. Billions of dollars are lost annually nationwide as a result of them. This estimate does not take into account intangible costs to which one cannot fix a dollar amount. For example, the stolen co, collection that it has taken years to complete; the missing heirloom that has been in the family for generations. On another level , how many man-hours and, therefore, tax dollars are wasted and lost in the follow through on a burglary report (by far the single most reported major crime) that most likely will not be cleared by arrest? Tc frequently, all of us are made painfully aware of this toll each time we receive our automobile or home insurance statement, or make a purchase at a department store. The criminal justice system does not have a record to which it can point to wit' pride in the detection and apprehension and treatment of offenders in these categoriZ. Those offenders that are apprehended and referred to the Probation Department present many of the same problems to Court personnel that they present to police resources. Here again, its the numbers and cost. Additionally, the probation system is plagued by the relatively high rate of recidivism in these offense groups, the absence of viable alternatives for effective treatment, and the lack of a systematic way of identifying who and what the characteristics of these offenders are, their needs, and classifying those needs to appropriate services that would increase their chances at rehabilitation and permanent law-abiding behavior. As of December 31st, 1975, there were 3,923 active adult probationers under supervision by the Contra Costa County Probation Department. Six hundred and twenty-three (623), or 15.8% of that number wn on probation for the charged offense of either burglary, grand theft, or auto theft. last year, in 1976, the Superior r- lower Courts of this County placed some 362 individual on probation county-wide for the offenses of burglary, grand theft, and auto theft. In 1973, in a report4 released by the Office of Alcoholism, California State Health and Welfare Agency, it estimated that the percentage of those who had consumed alcohol before the commission of burglary was 52.1%, and 30.2% were intoxicated at th.. time the act was committed. For the crime of grand theft, an estimated 40.3% were drinking prior to the offense, and an estimated 20.9% were intoxicated at the time of the offense. For the offense of auto theft, 64.9% were drinking prior to the offense and 49.5.00 were intoxicated at the time of the offense. In a recent surveys taken of 110 adults currently on probation for the offenses of burglary, grand theft and auto theft, it was revealed that regular probation services do not appear to meet their needs, in that they are recidivating at a rate two times that of the general probation population.6 Only two of ten probationers fail to successfully complete the term of probation without having to return to Court in the general probation population; for the burglary, grand theft and auto theft offense groups, four of ten will return to Court. At present, the Contra Costa County Probation Department, in the delivery of service to adult defendants placed on probation, utilize a "mixed caseload" concept. This simply means that both misdemeanant and felony offenders are supervised by the same worker. A typical caseload can easily have such diverse probationers as: a housewife arrested for repeated incidents of petty theft; a welfare fraud case; a reputable industrial firm for environmental pollution violation; a parent for failure to pay child support; a prominent businessman for drunk driving; a strong- armed robber; a burglar; or, one convicted of homicide. In an average caseload 00151 -1,3- which normally comprises about 120 probationers, seventy-five (75) of them would typically be misdemeanants, with the remainder being felony offenders. Half of this latter group (felons), would vainly be burglary, grand theft, and auto theft offenders, although a nu�imber of them would also be in the misdemeanant group. Under the current structure, particularly in the regular probation field supervision units, no provision is made for "differential treatment" via special- ized caseloads, for offenders that may benefit from a more precise treatment plan that is in some systematic way related to the initial reason they got into legal difficulty. Deputies speculate that were they allowed an opportunity to provide a uniform approach to certain types of cases, based for example, on offense group, their efforts might yield a more impressive result in terms of reduced recidivism. Each deputy, in working with a client, essentially has to "re-invent the wheel", in that there exist no identifiable methodology to identify the characteristics of the offender groups that would permit them to prescribe and follow through on a treatment plan that has been successful in other similar situations. Excluding drunk drivers, clients in the offense groups of current interest (burglary, grand theft, and auto theft), are a significant proportion of the probation population. Identification of a major characteristic, such as alcohol abuse, obviously has implications for the plan of treatment to be developed with the client. In the absence of this kind of information, much time and energy is spent by staff in the assessment or diagnostic stages of working with clients that would be unnec- essary were a classification system available, in order to facilitate the matching of services to client needs. Much of the present deputy probation officer time and energy is spent around the "management" of current caseloads. Management simply means that a worker prioritizes his or her caseload to deal with Court matters first, supervision (crisis) matters second, and supervision (counseling) third. Considering the size of adult probation officer caseloads, the deputy is often placed in the role of reacting to the demands of his clients. Often, this means that by the time the worker is summoned by the client to lend assistance, the opportunity for the worker to have positive impact has passed. Only a few of the probationers receive real assistance that alters his or her tendency towards criminal behavior. Given the number and variety of the cases under supervision for each worker, little else can be expected. The department has had prior experience in administering two programs with elements that this project proposes to expand upon. The programs are: 1 ) Adult Drug Abuse Prevention and Treatment Project (ADAPT) ,7OCJP#1954-2; and 2) the departmentally-sponsored Deferred Prosecution Program. Preliminary evaluation findings of the ADAPT project, which is in its third and final year of federal funding, reveal positive results in terms of small caseload size, specially trained deputy probation officer staff, and intensive supervision (featuring regular and frequent client contact) in reducing the recidivism of adult probationers, when compared to matched control cases. Those receiving ADAPT's services showed a significantly lower rate of recidivism than the control cases. In many respects, the ADAPT project is similar to this project, in that it too, is concentrating its efforts on the substance abuser that commits "crimes against property". In the case of ADAPT, it is primarily drugs other than alcohol and burglary; in the instance of this project it is alcohol , as it relates not only to burglary, but also to grand theft and auto theft. Another essential difference between this project and ADAPT is this project's feature of mandatory alcohol counseling/education/therapy for the project participants. 00152 -14- This department has also had some experience, though limited, with the above feature (mandatory alcohol counseling/education/therapy) as a condition of proba- tion for clients under sugervision.S The experience has shown that it has worked and, surprisingly well, yielding some rather astounding and promising results. Cases that have received the service have done 503' to 75% better in terms of recidi- vism over similar probationers who have not received the service.* Although the maiority were drunk drivers, there were other offenders included in receiving the service. They ranged from petty theft offenders to purse snatchers. All had one thing in common--a drinking problem. helping them with their difficulty with alcohol, it was shown, is an important feature in successful probation termination and reduction in potential for re-arrest, revocation, re-conviction and resentenc- ing. In all categories, clients who had the mandatory alcohol counseling/education/ therapy did better than those who did not receive the counseling/education/therapy. In a long term study of convicted felons,9 it was revealed that 90% of the subjects had three psychiatric conditions occurring at significant frequencies: 1) anti-social personality; 2) alcoholism; and 3) drug dependency. The anti-social personality, it was discovered, tended to be coupled with either alcoholism or drug dependency. Alcoholism was associated with recidivism and the author contends that anv attempt to rehabilitate convicted felons must include an effort to control their alcoholism. Ile agree with that contention. The Contra Costa County Probation Department contends that specialized treat- ment, with emphasis upon alcohol counseling, will reduce the repeat offenses of probationers who have committed the offense of burglary, grand theft, or auto theft. The ADAPT experience and our success with mandatory alcohol counseling/educa- tion, involving the Eastern portion of the County, have demonstrated the potential of the elements of the approach proposed here. This project will build upon the successful aspects of previous work and direct those efforts towards an even more significant and identifiable group--burglary, grand theft and auto theft offenders who have a background of alcohol abuse. 19. ORGANIZ.?TIONAL QUALIFICATIONS Not applicable. 20. PROJECT OBJECTIVES The overall goal of the Intensive Supervision: Alcohol Counseling of Selected Offenders project is to improve the department's effectiveness in provid- ing the Court and the client with additional effective sentencing alternatives that are not currently available. The broad objective is to reduce the recidivism of a_4ult probationers ;:ho have been convicted of burglary, grand theft and auto theft and who nave alcohol abuse as a part of their background by 20% when compared to t:ie control group. Recilivisr, for this project will be ;ui_-ed on the basis of the numbers ,,�f subsequent arrests and Convictions and the severity of subsequent O;-7cnses. illy project wil attemo_ to determine if ' --,datory alcohol COU.selin./ education/them?~ and intensive by specially trained deputy probation staff f can sin.if icantly motif:: tha behavior of the offender wnec cor..pared to the control arouo receiving r.gu'_ar probation servi,_es. T e specific objectives of r'ia pro;-t are: *These fiour_s obtained from I'rojec= Supervisor's records. 00153 -15-Revised 1) to reduce the recidivism. of project cases when-compared to the control group. 2) to improve the social adjustment and intecration into the community for project cases. 3) to achieve a reduction in the alcohol abuse of project cases. 4) to develop an adult offender classification and treatment system that permits sound management decisions relating probationers to appropriate probation services. S) provide cost information for probation administration in the handling of probationers convicted of burglary, grand theft, and auto theft with demonstrated histories of alcohol abuse. 6) increase payment of court ordered restitution by project cases when compared to payment of court ordered restitution by control cases. 21. METHODOLOGY In its. approach the grant project will focus on two general areas. They are: (1) direct service, mandatory alcohol counseling/education/therapy, with emphasis on utilizin;; specially trained staff, existing community agencies and individuals, as well as developing resources currently not available; and (2) intensive super- vision (featuring regular and frequent contact) of the project clients, by project staff. Additionally, the approach will feature specialized training and development and testing of an offender classification system. The core of the proposed program is in the innovative and expanded use of supervising probation officers, and public and private therapeutic resources. The program is innovative in two major aspects. First, in the design, there is provision for mandatory treatment (alcohol counseling/education/therapy) of the alcoholic offender. Second, it will attempt to provide appropriate, differential, and individualized services to specific offender groups (burglary, grand theft, and auto theft) . The expanded use of the deputy probation officer will come about primarily as the result of increased time (brought on by a reduced caseload size) , he or she will have available, that will afford an opportunity to concentrate more on the supervision aspect of case management than is presently possible in regular probation services. Corimuni-:v resources also will receive expanded use. Those services that now exist, but are not used for whatever reason, w.111, have an opportunity to be used. The d=puty will necessarily be an aent in this development, borne of a need for a narti:.ular resource, in order C: meet the pec:-liar needs of the client group. tar4et po—u ation .:onsists o: burglary, grand Melt, and auto OC::tC,C,Lrs uho "av-- a ihistory Of alcohol ab•ise. Offenders will be differen- tiali': involved in o-ne or more aspe--ts of the r.ro.;ect's program, as indicated by t::e _ndivid,.ai case needs. T? .se offenders sale=ted for project participation will ::ave to meet the followin=g criteria: 00151 -16-Revised 1) Central or Eastern Contra Costa County residence. 2) Offense (burglary, grand theft, auto theft) committed in Contra Costa County. 3) At time of commission of offense, the offender: A) was intoxicated; and B) has a history of alcohol abuse; and C) had alcohol use confirmed by either arresting officer, investi- gating deputy probation officer, or the defendant. 4) Sentencing by the committing Court (Superior or lower) to a term of probation or probation and jail. The proposed project will be staffed as follows: 3/7th's of a Probation Supervisor I; three (3) full-time Deputy Probation Officers; 3/7th's of a Typist Clerk; one (1) part-time consultant/trainer; one (1) part-time research evaluator; and three (3) part-time volunteers. The Probation Supervisor I will serve in the capacity of project supervisor and will report to the Adult Probation Division Director. The Project Director is the Assistant County Probation Officer. (See Figures 1 and 2) Project staff (Deputy Probation Officers) will deliver the primary service of the project, and additionally will maintain liaison with the departmental Resource Officers, who have expertise in vocational counseling, inpatient and outpatient agency resources, and a knowledge of a number of other related organizations. The aim will be for staff to correlate their efforts on behalf of clients and to avoid the duplication of service. The trainer/consultant will be responsible for the development and coordina- tion of the training required of project staff in order to accomplish the objectives. The research evaluator will be responsible for development of the final experimental design, training of staff in the use of data gathering instruments, and in the ongoing assessment and evaluation of project activities. Among its internal resources, the project will utilize three (3) part-time community volunteers to assist in counseling, transportation, tutorial service, employment preparation and referral. Volunteers will also assist in disseminating information to the community regarding the project and its operation. Additional resources to be utilized in implementing the program are the Probation Department's Psychological Clinic for diagnosis and evaluation of participants; and the private business sector for assistance in employment, training and placement. The Tvpist Clerk will perform a variety of functions that revolve around assisting the project supervisor and staff in the maintenance of project records, completing; reports, routine clerical duties, and other tasks as directed, relating to the project's activities. To complete the wort of the project, requires the accomplishment of the following tasks: (1) staff selection; (2) training; (3) service plan development and implementation; and, (4) project assessment and evaluation. - 00155 -17-Revised FIGURE I CONTRA CL'ST. COUIITY PRO3ATION PART[IE_NT 0P.GM1'I I P%10aI (Administration ?rr{ Feld Services) COUN 77 PROBATION IO`I F---(Vacant)* OFFIrco ASSISTANT *(acting County COUNTY Probation Officer)---4 PROBATION! OFFICER ADULT DiRECTOP. OF ADMINISTRATIVE DIRECTOR OF JUVENIL= DIVISION INSTITUTIONAL SERVICES INSTITUTIONAL DIVISION DIRECTOR PROGRAMS: OFFICER PROGRA."�1S: DIRECTOR Boys' Ranch Juvenile Hall Girls' Center Crisis Resolu- Preplacement tion Center Psych. Clinic Weekend Work PROBATION DELINQUENCY VOLUNTEER TRAINING PREVENTION ICOORDINATOR OFFICER COORDINATOR F 'ASST. ADULT ASST. ADULT ASST. JUVENILE ASST. JUVENILE SSS DIVISION DIVISION DIVISION DIVISION ACso DIRECTOR DIRECTOR DIRECTOR DIRECTOR SOP Central 112st Central West & East) & East) 2 UNITS - 5 UNITS + l 5 UNITS + 2 SPECIAL I.I.C. OFF. SPEC. PP,OJ. 5 UNITS 8 UNITS PROGRAMS Zaro, U. Jimenez Chauvet Joseph vastanos Aisterlind [lice Ruth Pease Hantke Ivner Gabriel McCombs Winston Szucs Foley Goolsby Murakawa Miller, R.I. Miller, R.S. Wan Fourkas Calicura Bradshaw Jackson**** Fox** Johnson Mowry***** Troyer*** ** r%DAPT Project ****Outreach Center ***Pittsburg/ *****GUIDE Antioch Diversion 00155 -17a-Revised FIGURE 2 F:;NCTIO+AL RELATIONS;-i" 5. OF PROJECT b:ITHIN PROBATI;' ! _P IRT:?FIlT COUNTY PROBATION iF---(Vacant)* OFFICER 11 ASSISTANT * (Acting County COUNTY i Probation Officer)---> PROBATION OFFICER PROBATION ADULT TRAINING =____- DIVISION OFFICER DIRECTOR PROBATION DELINQUENCY SUPERVISOR PREVENTION I COORDINATOR INTENSIVE SUPERVI- ' SATURATION SERIOUS 602 SION: ALCOHOL COUN' SUPERVISION ' OFFENDER PROGRAM SELING OF SELECTED ' SURVEILLANCE ' (JUVENILE) OFFENDERS ' ' 3 DPO's 1 DPO 3 DPO's (1) Evaluator/Researcher (1) Trainer/Consultant (1) Typist Clerk 0()15'1 -17b-Revised TASK I Staff Selection - Staff will be selected on the basis of interest and capability for participating successfully in the program_ It is anticipated that ail staff will have been selected during the pre-project phase (the two months prior to project start-up) and will be able to begin work during the first month on receipt of project Ironies. TASK 2. Training - Training will involve two parts. The first part will involve an initial training phase designed to familiarize project staff with alcohol abuse counseling/ education/therapy techniques, crisis counseling of the alcoholic, "physical alter- natives" counseling, and individual, group and family counseling methods. It will also attempt to assist staff with developing a better understanding of community resources. Some instruction will be lecture method, but most will be laboratory and clinical experience. Part two of the training will be an ongoing program of group and individual sessions with the projects part-time trainer/ consultant. Participating staff will meet with the consultant, as a group, and individually, on a regularly scheduled basis, throughout the project's life, to discuss the handling of cases and up-grade their counseling, supervision, and surveillance skills. The training will include non-project deputies conducting the initial investigation, to enable them to better identify the alcoholic. To administer the train:ing and provide the consultation, the county will request that proposals be solicited from interested, experienced, and knowledgeable resources in the area. TASK 3. Service Plan Development and Implementation - This task is designed to test the effectiveness of mandatory alcohol counseling and intensive supervision of adult probationers convicted of burglary, grand theft, or auto theft, with alcohol abuse as a part of their history. To accomplish this end, it is desirable that there be an experimental and control group. Therefore, project participants will be randomly selected from a pool of offenders in these categories from the Central and Eastern portions of Contra Costa County. Project staff should be available to begin accepting cases by January 1, 1978. It is planned that, in order for caseloads not to undergo the slow process of "developing", those cases that were eligible three (3) months before project start-up would be randomly selected (as well as the control group) into the project on that date. The principal subtasks here are: mandator-, alcohol counseling/education/ therapy: supervision and sur,?eillance. The :n:-1ndatory alcohol counseling/education/ t.lera- v :ill be deli-ered by either the assioited deputy probation officer (Alcohol Abus•'_ Srecia=;st) , Or by a community resource aAencv or individual. Ccunse'incl Shalt. last for no les; than one Case pro,4ress shall be reviewed On a regular, montniv iasis :.ilii the primary: tr_3tin` resoar-_e (either the deputy ?robation oifi .r_r or til (-07=U:!1,:,: resour_e? . This snal; be accomplished by the Project Supervisor Or project dlepUty, whic,iever is appropriate, and these deputies shall ber'S^O siD_F tOr P:3int• na?:Ce O: =_'_Citrate rerOrCi regarding all Contacts, with erltri•_'s ma:.e O: iroo ems, achievo.-nu_nr-S, progress, need;, etc. , of all cases assi;;red. All cases shall undergo a Sa i-dnnua_ review- (every six months) to apprise of case progress on a more :ormal basis. In the event a defendant opts of (1(:)158 -18-Revised the mandatory counseling service in less than the required year, his or her case will be returned to the committing Court by the supervising Deputy ?robation Officer for appropriate disposition. The focus of the direct service mandatory alcohol counseling/education/ therapy shall be determined by the following factors: (1) extent of the offender's alcohol abuse; (2) the ability of the specially trained project supervising deputy probation officer to provide the required counseling and/or to refer the offender to appropriate treatment resources; and (3) successful progress of the offender as appraised on a regular basis by the supervising project deputy proba- tion officer and project supervisor. Specific objectives of the mandatory alcohol counseling/education/therapy are to: 1) help the offender realistically perceive the effect of alcohol in his or her physical and psychological behavior and attitudes, 2) help the offender realistically perceive the need to control his or her alcohol usage, 3) help the offender manage his or her own emotional responses so that he or she can cope with his or her life situation more effectively, 4) provide the offender with techniques that are useful in developing behavioral alternatives, and 5) to acquaint the offender with a system which places the responsibility for action and the consequences of that action on the individual. This project will offer the project participants an increased level of super- vision. It is the intent of this project that there be frequent contact with the project clients during the first three months of the client's entry into the project (a minimum of four (4) personal face-to-face contacts per month) with this level reviewed at the end of that period. A determination will then be made to either continue the "intensive"level of supervision or to modify it to a lesser level. This decision shall be made after a detailed case conference/ evaluation involving the assigned deputy probation officer and the project super- visor. In the event the decision is to scale down the minimum number of required personal face-to-race contacts, the deputy and the project supervisor shall be guided by the condition that no case shall be seen a lesser number than one personal face-to-face contact per month by the assigned deputy with the client. In addition to participating in frequent contacts with offenders, the program staff will establish and develop close liaison with p►iblic and private therapeutic agencieq concerning the probationer; establish and develop liaison with probation- er's ? amily and collateral influences; and esLablish %nd develop vocational and .�du.-atioza'_ prograns for the probationer. su_v_i13an,.e of the participants is included as a Part of the supervision., and irzvoly u::a-,,o :n e J, unszh. du ed alcohol detection testing. Also, con- c_urr:2nt col?.a:acral inf-o_mation iron fa:ni'_y, employer, and other appropriate a envies .z_._ be compiled to bettor service the participant. Lastly, controls will ba estahl_shed and monitored on ti:e parti•_1pants' activities and associates. 0159- 00159- -19-Revised 14-Revised Overall, the foal of these tasks is to assist the offender with the develop- ment of an ability to assurne responsibility for his or her o,-n behavior while in the project, with the ultimate result that he or she will have acquired tate skill to manage their own behavior to extend beyond the period of probation supervision. TASK 4. Project Assessment and Evaluation - This task is built into each phase of the project. See 24. PROJECT ASSESSMENT (EVALUATION) DESIGN. This project will be physically housed and operated from the Stanwell Drive Probation offices located in Concord. Space is currently available at this location, making service delivery to the target area relatively easy, and the added advantage of there being no need to detract additional funds from services to procure rental space. This project will function administratively as part of a larger program thrust that includes two juvenile programs: Serious 602 Offender Program and the Saturation Supervision and Surveillance Project. (See Fig. 2) Program- matically, all three projects share the following features: small, specialized caseloads; and intensive supervision format (emphasizing frequent contact) ; alcohol, drug or other substance abusing clients (SOP and this project) ; clients residing in the same general target area (SOP and this project) ; and all with clients that are in the "high risk" to recidivate offense groups, All three projects share a common methodology and approach, which means they will also share similar training, consultation, and evaluation needs. :ouch of the training required by one project will also be required by the other, i.e. , crisis intervention techni- ques, alcohol counseling, etc. This is also true with consultation. Problems experienced by one project in working with the specialized caseload will probably emerge ir. another. Sharing those problem experiences between the projects can prove beneficial. Evaluation supplies the most compelling reason for combining the projects. One evaluation design can provide the opportunity to test out more viable objectives than we can hope to obtain with three very limited designs. Finally, departmentally, it makes sense to join the projects as a single effort, for all of the reasons listed, and because not to do so would increase the overhead costs that would be charged against this project. This would, in turn, reduce the amount doing into direct services. Administratively, this arrangement allows each project a greater opportunity to achieve its objectives. 00160 -20-Revised Part "E" Grant - Intensive Supervision: Alcohol Counseling of Selected Offenders During this four (4)-month grant period, the project will have accomplished the following tasks: Task 2 - Training - the initial training phase will have been completed by the end of the first month of the project. During this period, on-going training needs will have been identified and resources selected. Task 3 - Service Plan Development and Implementation - experimental and control groups will have been identified, selected and services will have begun to be delivered. All staff will have an identifiable caseload, and clients will have been seen. Intensive supervision, mandatory alcohol counseling/ education/therapy will be taking place. All cases in the project for a period of 90 days will have undergone a 3-month progress assessment and records to that effect shall exist. Task 4 - Assessment/Evaluation - the final evaluation design for the overall project will have been developed and completed by the evaluator, who will be hired during the pre-project period (see WORK SCHEDULE) . All data collection instruments will have been developed and staff will have been oriented in their use. A Quarterly Progress Report will have been sub- mitted. 00161 -21-Revised FPre-Project YEAR (1 ) Period ' iII14 i I ' STAF SEL iCTION (Initial STAFF TR INING: kn-g ing) l I - SEP ICE LAN 4VELIPMEN� AND IMPL MENT TION * ASS SSME T/EV LUAT ON Pre-Project 1 2 3 4 5 6 7 8 9 10 11 12 1 = PROGRESS REPORTS 2 = FINAL QUARTERLY PROGRESS REPORT = EVALUATOR HIRED W162 -22- 23. 1,11ANAGE•'ENT RECORDS In an effort to document as accurately as possible the history of the project's activities and achievements, management records will be kept. among those to be maintained, are: - number and types of offender (by offense) served by the project. - demographic data with respect to offender, i.e. , age, sex, race, family, offense history, educational history, work history, etc. - number of subsequent re-arrests and type of offenses, revocations and re-convictions of project participants. - amount of restitution repayed by project participants to previous victims. - reported (self and otherwise) incidents of alcohol abuse by project participants. - number of alcohol counseling/education/therapy hours received by project participants - as delivered by project staff. - number of alcohol counseling/education/therapy hours received by project participants - as delivered by community resources. - number of community resources utilized by project. Data to be kept on each regarding: - location of resource - program description of resource - number of staff employed by resource - admission criteria of resource - resource fee - average number of clients served by resource The basic source of information regarding clients to be served by the project will be the "case folder" as developed by the investigating/referring deputy proba- tion officer. This document will come into the project along with the client. In addition to this primary source of information, deputies will be expected to main- tain "field notes" of contacts made with project participants and collateral agencies regarding the client. Other records to be maintained by the project are: - number of training hours used by project staff - number of hours devoted by project staff to "direct" supervision, as opposed to Court work, of project clients - number of matters requiring a Court appearance by project participants - amount of funds expended by project 00163 -23- This by no means exhausts t o list of records that will be maintained per- tai^.ir.t; to project operations. As the evai;:ation desi;n is finalized, other records will almost certainly become necessary to insure proper r:.anagemer.t and measurement of project activities. 24. PROJECT ASSESSMENT (EVALUATION) DESIM.- Experience indicates that persons committing burglary, grand theft and auto theft with alcohol abuse as part of their background, have a high rate of recidivism. This project has been designed to test whether such recidivism can be reduced. This is to be accomplished by: (1) mandatory alcohol counseling/ education/therapy to be delivered by specially trained deputy probation officer staff or a specific community resource agency or individual whose expertise is in this area; and, (2) providing intensive supervision (featuring regular and frequent contact) to a small experimental group. The overall purpose of the evaluation of this project is to "generate data-based conclusions on project effectiveness". In order to accomplish this purpose, the evaluation is designed to focus on these general areas: (1) to determine and explain the extent to which the objec- tives of the project are being achieved. The assessment shall also include here, an identification of problem and success areas; (2) determine the cause of any differences in subsequent behavior or project clients as compared to a control group consisting of regular probationers; and, (3) to assess and compare the costs and benefits of this project to the cost and benefits of traditional probation services. It is expected that the evaluation will involve recommendations and suggested alternatives for program improvement and, further, to provide practical information to probation administration for decisions regarding allocation of manpower, fiscal and other resources. Specifically, the evaluation should address itself to the following priori- tized objectives with their accompanying suggested methods of measurement: OBJECTIVE #1: "To reduce the recidivism of project cases, when compared to the control group." Measured by: comparing the number of re-arrests, severity of offenses and re-convictions of project participants to matched control cases receiving regular probation services for any further offense. Success will be judged on the basis of whether project re-conviction rates are lower than control re- conviction rates by a statistically significant amount and tracking will be for the life of the project. OBJECTIVE 1"2: "To improve the social adjustment and integration into the corn-tuZity for project cases." `:easured br co^]1ring s::`.:sequent educational achlerement, work records, police chec*:s re: family disturbances, successful ter-Anation titeraoeutic arugrams, and other indicators for project cases to comparable control cases receiving regular probation services. OBJECTIVE j;3: "To achieve a reduction ir. the aloha l abuse of project cases." Measured by: comparing the abuse behavior of project cases by 0016.1 -24-Revised unscheduled testing, police checks re: subsequent complaints, and arrests for drunk and disorderly conduct, etc. , with the matched control cases. OBJECTIVE #4: "To develop an adult offender classification and treatment system that permits sound management decisions relating proba- tioners to appropriate probation services." Measured by: assessment of the adequacy of diagnostic classi- fication instruments, procedure and implementation of this procedure by inspection and interviews of project staff (and participants) by project evaluator. Evaluator will determine the extent to which classifications resulted in consistent service delivery. For example, did Class X clients receive services designated appropriate for Class X clients, and Class Y clients receive services designated appropriate for Class Y clients, etc. Also, this objective is measured by the extent to which there is development of basic and uniform data on all probationers convicted of buralary, grand theft and auto theft that dis- criminates the alcohol-abusing offender from the non-alcoholic abusing offender. Development of a list of alcohol-abusing offenders and verification of the validity of this list by the data described above. OBJECTIVE #5: "Provide cost information for probation administration in the handling of probationers convicted of burglary, grand theft, and auto theft with demonstrated histories of alcohol abuse." Measured by: compare projected costs of handling these se ected probationers by project methods to costs of deliver- ing regular probation services to comparable probationers in the control group. In making this comparison, costs of handling grant administration and other costs associated with the "project status" of the project will be deleted. OBJECTIVE 7-:7:6: "Increase payment of restitution by those project cases that are ordered by the Court to do so to their previous victims." Measured by: compare total and average dollar amount of restitution and proportion of offenders making partial and full restitution for those project cases that have restitution ordered to comparable control cases receiving regular proba- tion services. Tracking will be for the life of the project. It is the plan of this project that the evaluation be accomplished by an inde- pendent outside contractor. To this end, the department (Probation) will issue a Request for Proposal to firms and individuals knowledgeable and experienced in evaluation research. The measures for each objective listed above will be finalized atter the evaluation consultant is enaaaed. Project administration are 'strongly of the opinion that the evaluator selected possess a knowledoe of criminal justice programs , be objective, have access to sources of information, possess research skill , and be committed to the tenets of research, and have the ability to relate to project staff and administration. -25-Revised It is imperative too, that in order to insure the effective development of this component of the project, that the evaluator 5e hired as near the start-up phase as is possible (ideally, at the same time staff is selected) . This is to insure that the evaluator be provided with an opportunity to "systematically observe" the evolutionary process of the project's development. It will also provide the evaluator with the further opportunity to train and orient staff regard- ing the evaluator's approach, use of data collection instruments which his or her approach will require, the extent of his relationship to/with the project cases, and other issues critical to the evaluation of the project and the project's operations. Early involvement of evaluator can save invaluable time and confusion by having all parties beginning the project at the same time. This can be particu- larly important should the evaluator be available at the time or point at which the project begins accepting cases, in the development of the classification system, etc. 25. PLAN FOR ASSUMPTION OF COSTS This three (3) year grant project is designed to test the efficacy of treating adult probationers convicted of buralary, grand theft, and auto theft with a his- tory of alcohol abuse in their background. It will utilize mandatory alcohol counseling/education/therapy by especially trained deputy probation office staff, expanded use of community resources and intensive supervision as essential features in its approach. The goal of the project is to achieve a statistically significant reduction in the rate of recidivism of the project cases when compared to a control group who will receive regular probation services. The rationale for the department's interest in the project is to seek a more effective way of handling this group of offenders. If successful , it is the plan of the department that, based upon findings revealed by the experience, ways will be explored to integrate those findings into departmental practice. Ideally, if all objectives are obtained, the department would prefer to subvent the "Unit Concept" as a regular part of its service delivery system. How- ever, at this time, we are in no position to predict what new priorities may be in existence, in terms of County service, state law, or federal statute. Therefore, a firm commitment on this issue is presently very difficult to make. Much depends upon the evaluation. In the event that at the end of the grant period, implementation of a full unit delivering this service cannot be achieved, even though the evaluation is favorable, a second alternative might be to look at those features of the project that lend themselves to integration into the overall departmental operation. For example, what did we learn from the project experience that can be applied to the regular service units? ,-low do we reorganize within the existing structure? Should we reorganize into specialized caseloads that utilize specific techniques of working with specific probationers? What implications for the training of probation officers does the project indicate? Should all "investi- gating deputies" be given special training that increases their ability to ident- ify 7ctential "probation failures" early enou^h to alert the "supervising deputies" as. to which effective treatment approach seems most appropriate? Can the Courts be provided with reliable information as to which probationers are "good" probation risks, versus those that are bad risks, in order for the Courts to Take better dispositions and thereby afford a greater amount of protection to the community? 00163 -26- Currently, the department is operating in a vacuum with respect to what it is doing as regards the offender groups in question. We have some hunches, theor4r-s and hypotheses as to what might work and what might not work. Given the current allocation of resources, and the priorities that to a large extent are externally set, we do the best we can with what is available. Under the existing structure it would be impossible for the department to attempt with its own resources, a program of the magnitude proposed here. B udgetary constraints, the current work- load, and an absence of "hard" data, as to the efficacy of a given approach hinders the department's ability to accomplish implementation of the project without grant assistance. Grant funds are being applied for to provide the start-up cost to develop a program that promises to deiiver, no matter what the result, valuable information in terms of services to our client population. Hopefully, the ultimate effects will include greater community protection and a more reasonable return on the service delivery dollar. 0016* OV7 26. 'APPENDIX ni)��8 -28- NOTES 1 . Contra Costa County Probation Department, ANNUAL REPORT, 1975. 2. California Comprehensive Data Systems Criminal Justice Profile - 1975, Contra Costa County, "Summarizations of Criminal Justice Reporting Systems", Statis- tical Analysis Center, Department of Justice, Division of Law Enforcement, Bureau of Criminal Statistics, Sacramento, CA. 3. See Appendix, Table 1 . 1976, Dispositions of Adults Arrested on Felony Charges in 57 California Counties - Type of Disposition by Arrest Offense. California Bureau of Criminal Statistics. 4. See Appendix, Table 5, California Office of Alcoholism, "Estimated Adult Felony Arrests, Associated with Offender's Use of Alcohol , 1'r 973. 5. Contra Costa County Probation Department, ACTIVE ADULTS UNDER PROBATION SUPERVISION, 1977 (September 30, 1977) . 6. Contra Costa County Probation Department, ANNUAL REPORT, 1976. 7. ADAPT Project 1975-76 Evaluation Report, Contra Costa County Probation Department. 8. Deferred Prosecution Program 1975-76, Contra Costa County Probation Department. 9. Criminality and Psychiatric Illness: The Role of Alcoholism. Samuel B. Grize, M.D. , Department of Psychiatry, Washington University, School of Medicine, St. Louis, MO, Joint Council on Alcohol Abuse and Alcoholism, February, 1972, National Institute of Mental Health. 10. "Evaluation Policy", Criminal Justice Agency of Contra Costa County, April 10, 1974, p.2. (1(1169 -29- APPENDIX A TAALF 1. 1976 nISPnSITIONS OF ADULTS :PRFSTED ON FFLONY CHARCF% 1►+ 57 CALIFORNIA COUNTIES TYPE 0% OISPOS!T!UF► BY ARREST OFFENSi TYPE OF nIS4^S1TI91, ARREST OFFENSE TUTALS HOMICIDE PORCISLE , POPBERY ASSAULT BURGLARY THFFT MOTOR DRUG ALL RAPE VEHICLE LAW OTHERS THEFT VIOL. TOTAL ARPEST DISPOSITIDIIS 137537 1'q6 1140 10406 21018 29363 18230 0174 44301 22799 LAN ENF,11Crr1FfT PEIEASFS 10595 128 194 1172 1772 2420 1334 1311 1017 1063 COMPLA11.75 DFI,jy 21571 172 466 1793 3556 3064 2520 1493 6073 7411P CL)HP11,1-ITS FILrD 123371 1^G4 1180 7441 15690 23101 14312 5166 37215 l9)22 MIS_:r,�0 0 CU►'PLAINTS 64414 16 177 1113 10042 9390 7413 2333 24695 9033 FEl,I'Y CrhIjLA1',T5 60937 1V71 1003 6326 5668 10.91 6969 2133 12310 10249 LOWER C7LIAT DISPCS17IONS 69245 150 443 2567 12761 14126 11015 3731 30064 11720 OISMISSEP 31471 131 229 1371 3316 3776 3109 1071 15049 3417 ACOUIIT!-0 172 O 5 ll 255 107 132 44 111 110 CONVICTFr, 56932 17 209 1165 9190 10943 7794 2601 14127 10199 GUILTY PLEA 551L6 17 194 112• 4617 . 10646 7544 2533 14490 9939 JUc1• irIAL 167 0 11 19 334 160 109 ti 19 Ins CCUA-T TRIAL 959 0 4 22 199 133 141 53 241 157 SINTEI.CF 56952 1T 209 1165 9190 10943 7794 2606 14817 101911 CYA+ 13 0 0 1 6 44 7 I2 3 8 ' STPA IGHT PRO84TION 20234 7 62 339 3807 3328 2646 614 4960 4451 o PFORAT!C11 plan JAIL 19176 9 96 491% 3160 4747 3095 1141 3734 3011 ' C►',IIJTY JAIL 9611) 4 31 231` 1379 2234 1341 619 2110 141)1 F 1 �F 6761 l 12 65 772 467 4S2 113 3713 1134 UT 14F ; 6!6 n 1 16 86 83 51 30 297 lot SUPERIrK C%V? DIS►'OSITIONt 31a07u 446 737 4874 2929 9031 3347 1441 7151 5596 OISNIS�En 4395 70 96 448 363 689 431 140 1521 610 ACOUITT,*r, 1115 91 61 156 223 152 1)1 39 144 114 CU►IVI:TFP 3056.1 742 $73 4270 2341 1214 2821 1264 $486 4111 11RI .1'►AL (;IIILTY PLFA 4454 91 Int 151 443 2311 427 449 1212 1941 11111 r,11L7Y T11 GUILTY 14112 410 124 2672 1333 5031 1655 720 3514 1414 JUF'I T>1AL 2621 Z27 112 473 341 509 172 50 358 279 C01t-T 1`44tL 917 41 27 122 137 188 53 29 210 Ito TRIAL °.v TQ411SCRIPT 443 11 8 92 6n 41 14 7 112 It SENT�tCF 1g361 781, 573 4270 2341 0214 2121 1264 34116 4812 OFAT11 14 l3 0 0 1 0 0 e 0 n STATI PPI31114 5437 469 174 132) 39u 1141 249 121 621 71) CYe+ 1502 4A 33 500 b5 569 56 86 113 To S1EA1c11T 111)(16ATILIN 9264 50 59 286 494 1071 759 172 17.39 1125 P1:;0ATI1?2 5►,1' JAIL 15111 101 226 1704 1162 4491 1441 691% 3027 22+1 Cl "'!fY ,TAIL 1673 7 12 124 166 4165 21)3 156 126 314 F1` 1 ISA 0 2 7 B A 11 y 74 4t V C.nC+♦ 1156 1 1 116 444 76 24 332 lih T1 ; sTnTk 1,I1S"ITAL-11DSn&4w 197 n 46 12 6 lq 1 1 0 112 41T 0 n 1 1 n 4 1 C $CALIFORNIA Y1111114 .1117H11RITY :,0CAL1F0► :IA ;Irlif-01LITATION CENTFR N++IIIcNTA1.LY lel,► nl.r,� O SFX OFFFVnFR ' �;OTEI THI'5! ^111 ,:i R! RFPpPTPD RY CRIMINAL JLItTICE AREt►CIES ON THE llmpaS1TIT1,4 OF QRR.%ST A?10 COURT +CT1nw► II•rl•11JIIs X1'11:11. DATA ?01) SAMTA CLARA COUNTY NOT INCLuOED. T4BL6 2 1976 CoVAT CONVICTIONkI � ADULTS ARR62YED ON PG ONY CWAlt061 1`1 57 C.ILCFORNIA COM191 TYPE Of DISPOSITION BY CONVICTED OrPINSE TYPE Or DISPOSITIONOONVI�TfO.O►PENIE TOTALS HOMIOlDS rORCIOLE ROBBERY ASSAULT 3UROL6RY TNZ►T MOTOR DRUO ALL RAPE VEWIOLI LAW OTWERS Tw1rT V106, TOTAL CONVICTIONS 17517 719 337 2917 9446 10111 14401 3303 17447 26397 MISDEAEANOR COMPLAINT$ 4404& 0 0 2 $393 1640 1431 till 1016! 16969 FELONY COMPLAINTS 43474 719 337 2'19 4013 1976 7970 2120 7316 9;12 LOWER COURT CONVICTIONS 46952 0 0 1 6532 3117 11937 031 11935 30666 OU14TY PLEA 99&46 0 0 7 6362 3690 11'206 tele !1674 20322 JURY TRIAL 447 0 0 0 312 I6 111 16 73 tot COURT TRIAL 059 0 0 1 194 41 140 36 01 335 S6NTENOE 96992 0 0 1 6132 3111 11937 1937 1159 20666 YOUT4 AUTHORITY Is 0 0 1 7 34 14 t2 4 13 PROBATION 20 54 0 0 1 2609 939 190 449 3404 9q69 PROBATION AND JAIL 19!76 0 0 t 2619 2609 903 9It 3303 9770 JAIL 9610 0 0 4 1134 911 (1413 111 2012 2712 FINE 6761 0 a 0 310 29 442 It 2151 2142 OTHER 666 0 0 1 67 to 64 11 361 364 SUPERIOR COURT CONVICTIONS 30363 719 331 2079 2614 6611 4171 1169 9492 9401 ORIOIJAL PLEA Or GUILTY 6456 6l 43 964 531 &$$1 1464 So$ 131! 2104 CMAUOD PLEA TO GUILTY 1011 $79 110 1711 1406 4614 3099 163 3514 267'5 JURY TRIAL 362 221 90 407 372 641 246 62 3�1 317 COURT TRIAL 017 36 17 94 194 161 It 29 114 130 w TRIAL BY TRANSCRIPT 440 19 7 22 41 $1 41 7 162 69 SENTEN05 30563 715 337 2979 2614 6699 4171 1369 4492 5491 DEAT 1 14 4 0 0 0 0 0 0 0 0 STATE PRIS04 5437 4�2 141 1399 401 1024 447 192 606 776 YOUTil AUTHORITY 1902 31 22 423 102 133 . 140 !03 61 17 PROBATION 9264 92 22 124 024 676 1010 117 1221 1271 PROBATION AND JAIL 15111 143 11 934 1329 3614 2631 191 3037 2171 JAIL 1639 2 a I 242 lot •316 193 139 413 r pIs 134 0 0 2 I 1 1 3 60 94 CRO• 1154 1 0 11 9 $61 190 11 346 171 MDSO•. 197 0 44 4 4 17 0 0 0 126 OTHER 17 0 0 0 0 1 4 0 4 1 SOALIrORNIA RRHAOILITATION C14TOR ♦&MENTALLY D1SONl)inED SIk OrrflNUBR NOT11 TWASE OATA WERE: REPORTUD dY CRIMINAL JU8?ICt AOBNCIES ON THE IDIS►OSITION Or ARREST Aho COURT ACTION' LORI (JUS 6715l, DATA FOR SANTA CLARA COUNTY ARI NOT INCLUDED, 0 C �r TABLE* ?j 1976 DISPOSITIONS OF ADULTS ARRESTED ON FELONY CHARGES IN 57 CALIFORNIA COUNTIES Type of Disposition by County County of disposition Contra Del E1 Type of disposition Total Alameda Alpine Meador Butte Calaveras Colusa Costa Norte Dore,,o Fresno Glenn Total arrest dispositions . . . . 157,537* 9,791 3 89 304 107 63 4,116 156 532 2,951 90 1 Lau enforcement. releases. . . . 10,595 122 0 0 17 1 1 729 13 22 179 2 Complaints denied . . . . . . . 21,571* 1,308 0 2 13 2 0 196 23 26 296 1 Complaints filed. . . . . 125,371 8,361 3 87 274 104 61 3,091 120 484 2,476 87 1 Misdemeanor complaints. : : 64,414 3,862 2 10 70 23 25 1,716 88 175 1,206 18 Fatally complaints 60,957 4,499 1 77 204 81 37 1,375 32 309 1,270 69 Lower court dlspositiono. . . . 89,295 6,519 3 ' 60 129 73 39 2,013 111 327 2,347 32 Dismissed . . . . . . . . . . 31,471 2,604 1 17 44 24 5 753 25 130 L,026 10 Acquitted . . . . . . . . . . 872 43 0 0 1 0 1 26 1 3 15 0 Convicted . . . . . . . . . . 56,952 3,872 2 43 64 49 33 1,234 85 194 1,306 22 Guilty plea . . . . . . . . 55,146 3,716 2 43 81 44 33 1,194 81 191 1,274 22 Jury trial. . . . . . . . . 647 38 0 0 1 3 0 33 2 0 19 0 Court trial . . . . . . . . 959 118 0 0 2 2 0 7 2 3 3 0 Sentence. 56,952 3,672 2 43 84 49 33 1,234 85 194 1,306 22 ( Youth AtttTtorlty 85 6 0 0 0 0 0 2 0 0 3 0 Iry Straight probation. . . . . 20,254 1,526 0 34 21 19 11 216 26 54 237 5 Probation and Jail. 19,576 886 0 1 15 13 5 317 3 44 773 6 County jail . . . . . . . . 9,610 916 1 2 30 10 8 383 28 46 201 9 Fine. . . . . . . . 6,761 389 1 6 17 5 9 275 28 44 NO 2 (11 her . • . . . 666 149 0 0 1 2 0 31 0 4 6 0 Superior courtdiapooitiona . . 36,076 1,842 0 27 145 31 23 1,078 9 157 129 55 Dlnminned . . . . . . . . . . 4,395 234 0 3 15 2 2 60 0 26 41 27 Aviluitted . . . . . . 1,116 23 0 0 5 0 0 9 0 0 3 0 C.unvlvted . . . . 30,563 1,585 0 24 125 29 21 1,009 9 131 85 28 MAKInitl µullty plen. 6,450 107 O 16 69 9 10 103 4 14 1h 19 1 Nut gitllty to guilty. 10,132 11388 0 6 24 19 8 034 3 51 :1► 6 t .Jury trint. 2,620 all 0 1 26 1 2 71 1 6 17 1 Court trinl 917 5 0 1 6 0 0 1 1 0 1 0 i 'Print by trnnocrlpt 448 1 0 0 0 0 1 0 0 0 0 0 Sentcltce. 30,563 3.,585 0 24 125 29 21 1.009 9 111 85 28 Death . . . . . . . . 14 0 0 0 0 0 0 1 0 0 0 0 ti(uttt priuon. . . . . . . . 5,437 221 0 2 61 3 0 )40 3 " 15 32 4 Ynutb Au0orlty . . . . . . 1,502 62 0 8 6 0 0 00 .1 4 6 1 s(rn l Khl pr011111,tun. . 5,261, 122 0 it 19 13 1 159 1. 9 Prtdntl I4,11 46tu1 .14611. . 15,1111 11110 0 2 :N{ 11 I7 fill 1 N') 711 17 Z, Ctnnlfy .14611 . . . . . 146'15 39 0 1 5 1 1 26 2 11 0 3 M V1nn. . . . . . . . . . . . 1'lll 2 it 11 0 11 11 7 0 1 0 0 M Clii:a A 1,i 9il 59 0 0 1 Il 11 69 11 ! It 11 C 1.1116, httultllnl-Mh11(1+1**. 191 6 0 0 1 1 1) 9 0 1 0 11 it.r . . . . . . . . . . . 17 1 0 0 it It it 11 11 1 1IND 11 ti ++G� . .�•�::•�� ��• J.:JI l C aU1:•�1 f VI V!! ���3 � " � '.4G Ju UURk,V JF CRIM1,141. STATISTICS COLE 00021= _.__. ....C-in.••.� -�rC,►�.y t� . ... ... ......•..._.._._. .. �'W .L � o.__ . ..... .. . .....__...._...._�..._........ ..._.... .. .. C<����.i:�t�- qty , ARREST) DISPOSITIONS . OTHER MISD, VF! ONY ._. ..._--COUNTY _. ......._ _.._ ... ._.. ;___........._..GFFE:iSE __...._._ . �.—._....._.....__...-- - HALE FEMALE TOTAL RELEASED AGENCY CorPL coxa _..__._.._.."vON1Ha...GQs1a.... ►1UROER. .... .. _... _.. ...—_..._- _._-- _ q0 ...�.. .. ._._ ..4 ........----.._0 .......---.....2 _ _._... .3R MANS4AUGHTER HOU-VEHICLE 2 0 2 0 0 0 2 .�__.._..____.__. . ._...__._._.�._....._.�--.}1ArySt.AUG1ITER •1iEujCCE- • •i0---- --_•i'._-- i1 00 . ..__._.. 1 ._. .__ 10 --------..._- _._..._.....___ .. _._......_.... _.— ._HODnERY_...__.•.....r....__._ ___._.—__....__._ .190._..—._ 19_ _._ 217... 4s...__._......8 5..._ _ . .. 159 ASSAULT 942 90 640 • 05 6 94 361 8UR�ILARY ___—_._.._..-•----• - ?39-- `��z e31"- X00 -'_'_9------ '97 - -525 .GRA4J THEiT-OxCEPT AUTO .192' 60. ._.___ �5? ..__._ 36 __....w.__9_.. .._ 49 . ._._ 158 REM VINI STOLEN PROPERTY 334 66 400 100 8 59 237 AUTO 'THEFT CHECKS-CREDIT CARDS-FOROBRY133 67 • -__ — 196 .__ _._--;18 ..._- 3... . ._._ . 34 _ 121 171 Q '� � ��� ;-, RAPnwFOROI"tfl _ 90 — V M 50 -- 16 �-•- 2 --`- 0 32 —._. .UNLA'4FUL INTVACOURSE_ _�1.___ 8. _ii _" '. _0. 3. .......__ 3_. .._........�. . _. .:�.... _;.i...'_. . ...-----.-- - L 6 L ,OO;IDUC?...__—_ ... �__..._... 24 G.. ....__.._..24 - ----.. _ _.�..—__....1 _ ...__ . 4 ..._ _. 16 . CC-:,Tt\ C��;.�I;i'l SEX PERVERSION 12 i 13 2 0 2 O : ..._._....-•---•• ----�.;:,J'.+:�,i�U�1• t�w�'T:—___._..__OTH6i--S�6it"oI'P8'�VSEs. ._.__. 7- ----.Q_ 7 -- Z _1_.__.._0. ..._.._.... 0.------,�--- --• MAR I JUAfIA....__._ . _.—..138 _._35.._.. :.173 41_ _..0 ....._._. 44. 8a . DAUB OFFENSE4 LESS MARIJUANA 344 37 431 91 7 66 267 ._ __ ..._.. _.__...__ ..... . ._.—__ .__._....__ WEAPONS OFFEllSES 1,ST 7 164 20 0•-" 50 94 ---__---DRU.NK. URIVIN0 77.. _..1? —00 60..__........._ 23 .. . _. _ 61 MIT AND RUN 19 2 21 . 3 0 5' SJ ...._ _...._-..-• - -- _....._...._.......____..—_.`_.. ESCAPE . ...---.�_M.—_..__..._—. _.._..__._.. 6. _..—.._..-2 .__.._...... 9 ._. __.._._._ 0 ._.._..._ .3 .... ._... 2 .. . ' KIDlAPPIMC - 1 2 '23 6 _ 0 _ 2 13 M .__. (100K1lARIrlp 9 1 _.. 12. _ i_ C ...— 0 ...�--- ii 2 X ..._.._-_-.__._..._.._.__...___._. ..___.___.•ARSOw'_ - - —_ i4-----._Z. _.--- .16 .._.._.-�....b......._..__..0 ... _._ . . 2 m � .—COWSP•IRAOY TO COMMIT t119Dl 26 o -36 ..13 .16 46 y PERJURY 2 0 2 1 c 1 0 ._..... .... _—_.._-. _._._._..._._..—.--- OTHER- OFFENSiS "'__.__ .108 __ 26. ..__._._...136_..._-_r_ 30 _.._.._._. 0. 16 90 U-1.1 OR'NIA OFFICE OF ALCOHOLISZ1 Esti=.:atec? Adult- :l. poloy Prrests _ Assada__3 With Of-f enae; 's Use of Alcohol 1973 iat l Be a__e Crii e Inta/dcatlad At I'Li-re- 2 ...y o - Qc Gam: - Azrzs:s F.s�.ira` Esfisz�d Esti:.--aid 1 rzti:-at.-d P�_r�at AL--t s ' Pexcen,_ 1 NIX=: er 2, 3. Q88 70.3 . ,4b8 37.$ - 783 13,693 61.2 _ ..-.8,383 33..9 9,303. 65.217,304 ; 37.7 . 3.0j00D " 34,721 52.1 18,090 30.2 10,486 —t (E=fir Aut=) 18,585 =4 .7. 7,490 :31824 , Azo 'k`.s 13;174 64.9 ' -8,550 'A 55 G,521 9,873 56.8 - 5,608 34.9 3,�g6 SiErca► 6,194 60.4 3,747. 37.5 21323- I.- iz–, VinL3ti-n-m 95x733 26.7 250,828 9.7 9,383 -All 17,789 36.2 : 6,440 21.5 - 3;825- 3 B__zc3 on sr_ for 2,325 n ily on ru' male felor5 •entering the l�ec:.x_a–� of C� -=�:^s' rar`,^s ar~ rec_vtirm centers in 3.959, (:rimi-aal Otte*;?era .+. 2 Czt � rrca Crime ar3 IT?i- t=ruer i r--I;-,=,u 1973 Sew= Estazmted Pe� , �YXt FaEu -•e ar.3 Intov3-cat_-d at 'line of Cricrs: Sta'-.- o` C<?ifa-za; zt. of Public He�al.t`:, Crimi n.� c=e -i_s ark L`rintirg A An3?;Tis, 1950; 1974 A_—_-ests: Stave of L r�-it of J-Lst~.c--, crtirmma a,3 r_-Li^..:..nc%r an Cal�c_-:iia 1973 .01W4. -34= . - PPRNnTY F - July 195? Contra Costa County Revised October 1967 f PROBATION SUPER VISOR I DEFI UTION: Under direction, to plan, assign, and review the work of a group of Senior Deputy and Deputy Probation Officers assigned juvenile or adult cases; to provide consultation and work direction to Deputy Probation Officers; and to do other work as required. DISTINGUISHING Cl-AR.ACTERSITICS: Probation Supervisor I is distinguished as the first level of line super- vision in the probation series. Typical assignment includes supervising a unit of Deputy Probation Officers and Senior Deputy Probation Officers. This class is distinguished from Probation Supervisor II, the next higher class, in that the latter serves as an assistant division supervisor in either the juvenile or adult probation program, with primary responsibility for the coordination and direction of several juvenile or adult units. TYPICAL TASKS: �- Under direction of a Probation Supervisor II or III, assigns cases to Deputy Probation Officers; confers individually with deputies and discusses cases and recommendations; conducts performance evaluations on assigned staff; insures that conditions of probation and terms of financial orders are properly enforced; may set probation cases for court hearings; holds informal truancy hearings; may receive court referrals; interviews agency representa- tives and parents; consults with representatives of community organizations on problems of youth; may represent County Probation Officer at court hearings; consults with program superiors on problem cases and on policy matters; dictates correspondence and reports; may act for division supervisors in their absence. MINII`IUM QUALIFICATIONS: License: Valid California Motor Vehicle Operator's License. Education and Experience: Graduation from an accredited college or university and three years of full time experience as a deputy or parole agent in probation or parole work; or as a counsellor or deputy in a county juvenile correctional facility, which must have included one year as a probation or parole officer. Good knowledge of accepted principles and techniques of social case work; good knowledge of the principles and methods of investigation and supervision o: juvenile probation cases; good knowledge of accepted methods of supervision; good knowledge of the functions of a probation department and its activities; working knowledge of the growth and development of children; working knowledge -35- APPENDIX G of community resources for children and adolescents; working knowledge of the California Welfare and Institutions Code and the Penal Code as it relates to juvenile and adult probation work; ability to interpret laws and regulations; ability to prepare clear and concise reports; ability to organize and supervise the work of a group of subordinates. Class No. 431 n(fi b December 1978 Contra Crista County Revised: May 1969 SENIOR DEPUTY PROBATION OFFICER DEFINITION: Under general supervision, to make investigations and to prepare written reports and recommendations on adult and juvenile cases referred by the courts; to supervise adult or juvenile probationers or court wards and to aid in their social rehabilitation; and to do related work as required. DISTINGUISHING CHARACTERISTICS: The significant characteristics which distinguish the class of Senior Deputy Probation Officer from Deputy Probation Officer are the experience of the work in the department, his proven ability through performance ratings, and his demonstrated skill in handling difficult assignments. It is expected that the incumbent in the class of Senior Deputy Probation Officer, through experience, will be familiar with the mechanics and procedures in the depart- meat so that he will be more selective in the use of supervision. He will be expected to recognize and deal with problem areas, dividing attention effectively among those cases assigned, while taking the initiative in deciding which cases need special supervisory consultation. Insofar as can be predetermined, incumbents will be given assignments which present problems requiring the exercising of considerable skill, professional judgment and a thorough know- ledge of departmental policy. _ TYPICAL TASKS: Conducts investigation of juvenile and adult cases with particular attention to the social, environmental and psychological factors affecting cases coming under his jurisdiction; interviews juvenile or adult offender, relatives, witnesses, social and public agency personnel and interested parties to deterrri.- nature of offense, extent. of responsibility, attitude and plans of offender and relatives, and personal adjustment; prepares written reports of findings; makes written recommendation regarding disposition of cases; discusses problems, case findings and recommendations with supervisor; makes required checks to see that the terms of probation are being met in each assigned case; counsels juveniles and adult probationers; prepares periodic reports on conduct of probationers; appears in court to discuss cases; escorts juveniles and adults from jail to court and to state institutions; selects foster homes or private institutions which will meet the particular needs of a juvenile who has been placed by the juvenile court; works with foster parents and initiates changes in placements and return of children to their own homes; ascertains problems and takes appropriate course of action to prevent potential delinquencies; investigate. complaints of child neglect; arrests juveniles and adults in performing duties; represents the Probation Department in court; may be assigned to community ( relations activities. 001 11 —36— appra,mv 11, Performs long-term counseling of an assigned group of delinquent juveniles at the Boys' Ranch; assists in evaluating and plan-rung and supervising appropriate rehabilitative proorarns at the camp; supervises a group of delinquent boys at work and play and notes behavior; endeavors to foster behavioral adjustments by his example, advice and counsel; confers with parents, teachers, staff members and other persons who can assist in the rehabilitation effort; supervises boys in daily living routines; assists in planning and conduct- ing farm or construction projects and supervising juveniles working on such projects; assists in planning and conducting recreational and leisure time programa. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operator's License. Experience: Two years of full time experience as a Deputy Probation Officer in the Contra Costa County Probation Department. Alternate Pattern of Education and Experience: The possession of a Master's Degree in Social Welfare, Criminology, Sociology, Educational Psychology, Clinical Psychology or Rehabilitation Counselling may be substituted for one year of experience as a Deputy Probation Officer. Evaluation: Each applicant for Senior Deputy Probation Officer must first have been recommended by the County Probation Officer. This recommen- dation will be based upon the applicant's achievement in the formal Probation Department evaluation procedure. A thorough knowledge of accepted techniques of case investigations; a thorough knowledge of the policies and procedures of the Contra Costa County Probation Department as they relate to intake, supervision, investigations, custody and placements. Thorough knowledge of the California Welfare and Institutions Code and the California Penal Code as they pertain to probation work; working knowledge of psychological and psychiatric principles as they apply to probation work; working knowledge of the services of public and private agencies available to probationers; working knowledge of the operation of the Municipal and Superior Courts; knowledge of the principles of social and correctional case and group work; knowledge of the accepted methods and tech- niques of juvenile group work; knowledge of the growth and development of children and the causes of delinquency; ability to relate well with children and adults; ability to understand the need for, and utilize supervision; ability to recognize problems and priorities in case load management and to divide available time among cases in the most effective manner; ability to prepare clear and concise case records and reports; ability to establish and maintain cooperative relationships with staff members and the public. l Class No. 257 -36a- r Contra Costa County May 1969 Revised: August 1976 DEPUTY PROBATION OFFICER II, DEFINITION: Under general supervision, to make investigations and prepare written reports and recommendations on adult and juvenile cases referred by the courts; to supervise adult or juvenile probationers or court wards and to aid in their social rehabilitation; and to do related work as required. DISTINGUISHING CHARACTERISTICS: This class represents the journeyman level in the probation series. In- cumbents may be assigned either to the-adult or juvenile division in performing various departmental functions such as juvenile intake, field investigation-supervision, pre-trial release evaluation, placement, or supervision of court wards committed to the Boys' Ranch, or Girls' Center. Deputy Probation Officer II is distinguished from Deputy Probation Officer I in that the latter is a trainee level position and generally handles less complex assignments. TYPICAL TASKS: Investigates the social, environmental and psychological factors affecting adult or juvenile behavior on cases referred to the Probation Department; prepares written reports of findings; makes recommendations regarding disposition of cases; discusses case findings with supervisor; prepares written reports and recommendations for the court and appears in court; supervises adults and juveniles placed on pro- bation; prepares periodic reports on conduct of probationers and when indicated returns probationers to court for further hearing; provides counselling and guidance while enforcing conditions of probation; escorts juveniles and adults to courts; ascertains problems and takes appropriate course of action to prevent potential delinquencies; carries out court orders in placing wards in foster homes and p.-Nate institutions; visits homes to determine fitness for child placement; may arrest juveniles and adults for violation of probation. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operator's License. Education: Possession of a baccalaureate degree from an accredited college or university. Experience: One year of full-time paid professional experience in probation or parole work. Substitution: Either (1) completion of one year of graduate study in an accredited co ege or university in social welfare, criminology, sociology, educational psychology, clinical psychology, rehabilitation counseling, or a closely related__ field, or (2) two years of full-time paid experience as a Group Counsellor in Contra i -17- •paranTv T 1 1 Costa County may be substituted for the required probation or parole experience, or (3) experience as a Probation Assistant with Contra Costa County may be substituted for the required education on a year-for-year basis up to a maximum of 2 years. Good knowledge of accepted techniques of case investigation; knowledge of the theory and principles of probation work; knowledge of the principles of social and correctional case and group work; knowledge of the California Welfare and Institutions Code and the California Penal Code as they pertain to probation work; knowledge of accented methods and techniques of juvenile group work; knowledge of the growth and development of children and the causes of delinquency; working knowledge of psychological and psychiatric principles as they apply to probation work; working knowledge of the functions of a probation department and the field of probation; ability to prepare clear and concise case records and reports; ability to relate well with children and adults; ability to establish and maintain cooperative relationships with staff members and the public. Class No. 256 Class Code No. 7AVA 1 00180 -37a- { December 1945 Contra Costa County Revised: October 1974 INTERMEDIATE TYPIST CLERK DEFINITION: Under general supervision, to perform typing and varied and difficult clerical work of a responsible nature; and to do other work as required. DISTINGUISHING CHARACTERISTICS: While the amount of typing performed in positions allocated to this class may vary considerably, and may-even be incidental to completion Of assigned clerical tasks, in every case the nature of the typing performed is such as to require a rapid, accurate typist. The class of Intermediate Typist Clerk is distinguished from that of Typist Clerk in that employees are required to perform clerical work of more than average difficulty call- ing for the exercise of independent judgment and a good understanding of specific laws, ordinances, rules, policies and departmental activities,. Intermediate Typist Clerks are usually given detailed instructions on being assigned to their duties but thereafter, instructions are given only as spe- cial problems arise. Employees of this class may have relationships with the public in answering a wide variety of inquiries where a good knowledge of departmental activities is required. TYPICAL TASKS: Composes and types letters on routine matters such as the func-- tions and services of various County departments, procedure to be followed in securing the service of a County department, information contained in County records, letters from rough drafts, marginal notes or verbal instructions; types reports, balls, vouchers, receipts, lists, schedules, orders, notices'and statistical data; maintains a large or complex subject matter file of reports, resolutions, permits, petitions, applications or legal documents; waits on the counter and answers questions raised by the public regarding tax laws and rates, planning laws and ordinances, location of property on assessment rolls, and specific departmental procedures and practices; gives out inforr_iation over the telephone and makes appointments; gathers data for and prepares routine reports on matters of departmental operation and activity; keeps time and expense records; operates standard office machines such as adding, duplicating, graphotype and addressograph machines. \ r 00181 -38- .. , Indexes deeds, mortgages, lis pendens actions and other legal f irstru-ments after checking their numbers, names and type of action; receives and receipts for fees and cash payments of taxes, and proves and balances cash with receipts; deposits and reconciles daily cash collections - -h County Treasurer; maintains records of cash collected; distributes tax payments to proper code area; estimates and computes payments required to redeem delinquent property; assists in the maintenance of property redemp- tion records; notifies other County offices of property redemption; prepares and maintains County unsecured property roll; computes possessory interest; checks tax delinquencies and fills out affidavits and court summons; checks and accepts property tax exemption forms. MINLMUM QUALIFICATIONS: Education: Equivalent to graduation from high school. Experience: One year of paid office clerical experience. Substitution:. Additional clerical experience may be substituted for the required education on a year-for-year basis up to a maximum of two years. Good knowledge of modern office procedures and practices; good knowledge of correct punctuation, 'spelling, -and correct grammatical '--� usage, together with a good vocabulary; ability to write letters on routine matters independently; knowledge of the types and uses of common office machines and ability to learn their operation; ability to make simple arith- metical calculations; ability to perform moderately difficult and responsible clerical work and to make decisions in routine procedural matters without ims^_ediate supervision; good knowledge of filing, indexing and cross-referenc- ing methods; ability to prepare and maintain accurate and concise records and reports; ability to understand and carry out oral and written instruc- tions; ability to deal tactfully and courteously with the public. Ability to type at a speed of not less than forty words a minute from clear manuscript or printed or typewritten copy. Class No. 091 Class Code 730C Of 118 { IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of ) Application for Funds for a Serious 602 Offender Program RESOLUTION NO: 77/937 WHEREAS the County of Contra Costa desires to undertake a certain project designated Serious 602 Offender Program to be funded in part from funds made available through the Juvenile Justice and Delinquency Prevention Act of 1974, PL 93-415, (hereafter referred to as the JJ/DP Act) administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP). NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra Costa County Board of Supervisors is authorized, on its behalf, to submit the attached Application for Grant for Juvenile Justice and Delinquency Prevention Purposes to OCJP and is authorized to execute on behalf of the County of Contra Costa the attached Grant Award for juvenile justice and delinquency prevention purposes including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amendment thereof under the JJ/DP Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby, and BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant State, local , and other non-Federal juvenile justice and delinquency prevention expenditures. PASSED and ADOPTED by the Board on November 8, 1977. cc: Criminal Justice Agency of Contra Costa County Attn: G. Roemer County Administrator County Auditor-Controller Probation Department (Probation to distribute) RESOLUTION NO 77/07 00183 OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD The Office' of Criminal Justice Planning, hereinafter. designated "OCJP", hereby makes a grant award of funds to 1 . County of Contra Costa hereinafter designated '"Subgrantee" , under the provisions of check one U Titles, Parte , Omnibus Crime Control and Safe Streets Act of 196E (PL 90-351 ) , as amended, hereinafter designated "Crime Control Act" (or) (D Juvenile Justice and Delinquency Prevention Act of 1974 (PL 93-415), hereinafter designated "Juvenile Justice Act", in the amount and for the purpose and duration set forth in this grant award. Program Category 2.2.3.2 Post Sentence Disposition (Juvenile) 2. Project Title Award No. 5. Serious 602 Offender Program Grant Period 6. 1/1/78 - 3/31/79 3. Project Director Name, Address, Telephone) 5—ede—ral XTiount Cecil LENDRUN, Assistant County Probation Officertate Buy-In7• s105,857 651 Pine Street, Administration Building Martinez, CA 94553 g• -0- (415) 372-2700 pp f cant Hard Match 9• $11,762 4. Financial Officer Name, Address, Telephone they Match JJ on y Donald L. BOUCHET, Assistant Auditor-Controller 10. 625 Court Street, Finance Building Total Project Cost Martinez, CA 94553 11 415 372-2181 $117,619 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and Trade a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer, the grant project in accordance with the tertius and conditions set forth in or incorporated by reference in this grant award and the applicable provisions of the Crime Control Act identified above. Aal u an irtifies that federal and state funds received will riot be used to funds 'toat would, in the absence of such federal and state aid, be made a he act being supported under this agreement. NOV 8 1977 OFFICE OF CRIMINAL JUSTICE PLANNING, Official Authoriz d to sign for Subgrantee STATE OF CALIFORNIA Name: Warren N Bogges s Title: Chairman,; Board of Supervisors Telephone: (41S), 372-2;71 Executive Director, OCJP Date Address: Admin. Bldg. , Martinez, CA 945S3 SPECIAL DEPOSIT FUND LEAA, Fiscal Year GENERAL FUND I hereby certify upon my oam per3onaZ ITEM knowZed- that bud✓eted fiends axe availabte for tke period and purpose of this expendi- ture stated above. _ (11.11 8•� Microfilmed with board order IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of ) Application for Funds for a Saturation Supervision and RESOLUTION NO. 77/938 Surveillance Project ) WHEREAS the County of Contra Costa desires to undertake a certain project designated Saturation Supervision and Surveillance to be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-351, as amended, (hereafter referred to as the Crime Control Act) administered by the Office of Criminal Justice Planning (hereafter referred to as OCJP); NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra Costa County Board of Supervisors is authorized, on its behalf, to submit an Application for Grant for Law Enforcement Purposes to OCJP and is authorized to execute on behalf of the County of Contra Costa the Grant Award Contract for law enforcement purposes including any extensions or amendments thereof; and BE IT FURTHER RESOLVED that the applicant agrees to provide all matching funds required for said project (including any extension or amend- ment thereof) under the Crime Control Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby; and BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant law enforcement expenditures controlled by this body. PASSED and ADOPTED by the Board on November 8, 1977. cc: Criminal Justice Agency of Contra Costa County Attn: G. Roemer County Administrator County Auditor-Controller Probation Department (Probation to distribute) RESOLUTION NO. 77/938 (Nil S_ OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AI,4ARD The Oiiice of Criminal Justice Planning, hereinafter designated "OUP", hereby makes a grant award of funds to 1 . County of Contra Costa hereinafter designated "Subgrantee", under the provisions or check one i y t e , Part C Omnibus Crime Control and Safe Streets Act of 1908 (PL 50-351) , as a«,ended, hereinafter designated "Crime Control Act" (or) [] Juvenile Justice and Delinquency Prevention Act of 1974 (PL 93-415), hereinafter designated "Juvenile Justice Act", in the amount and for the purpose and duration set forth in this grant award. Program Category 2.2•3•2. Post Sentence Disposition (Juvenile) 2. Project Title 5wa� No. y�G'/- � SATURATION SUPERVISION AND SURVEILLANCE Grant Period 6. 1/1/78 - 3/31/79 3. Project Director Name, Address, TelephoneFederal Amount Cecil LENDRUM, Assistant County Probation Officer 7. $38,233 651 Pine Street, 10th Floor, Administration Building state Buy-In Martinez, CA 94553 8. $ 2,123 (415) 372-2700• Applicant hard Match g, $ 2,124 4. Financial Officer Name, Address, Telephone Other Match JJ only) Donald L. BOUCHET, Assistant Auditor-Controller 10. _ Finance Building Total Project Cost 525 Court Street 11 . Martinez, CA 94553 (415) 372-2131 $42,480 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer. the grant project in accordance with the terms and conditions set fort; in or incorporated by reference in this grant award and the applicable ;provisions of the Crime Control Act identified above. The me a ifies that federal and state funds receive will not be used to r lava_ inds that would, in the absence of�u h federal"and tate aid, be made av&VI act' being supported under� is agreement) I Nov 8 1977 '\ II i t- 12. a OFFZ' E OF CR�(,JNA JUS'ICE PLAT KING, Officio Authorized o gn for Subgrantee ST . EAL-IFORNAName: P,arren N. BOGGESSTitle: Chairman, Board of Supervisors Telephone: (415) 372-237- Executi vl Di rector Oc N \ Da to Address. Admin. Bldg. , i;artinez, CA 94553 r % r/ "-,10 SPECIAL DEPOSIT FUND LEAA, Fiscal Year GEN,CRAL FUND I hereby certify upon. my awn pvraonaZ T '' r-r,^ ,�k��:^"' ''�. - k>ZDUZed_- that budgeted farads c.Pe available -'1 for the period and purpose of this esp.-2i- y; ���;�I.:;�.� = '� ►•; r 7 Lure s te, above. _ ` i::: ' 1or, ? ell conditisns or ex- ' , 21977 v, hand tyi: ai. rrenpT Fvn Drpart-len p , -OtiP Fiscal Officer Microfi(mad with board ofdera{ Ge.,,' ea.ral �Cr+.cm =aPr °I 3 • ` L)1 PROJF.C1' SUUMARY - Saturation Supervision and Surveillance This project aims to reduce the recidivism of serious young offenders after they complete their terms at the County Boys' Ranch. In the past, these youths, institutionalized because of a long; delinquent history and/or involvement in very serious crimes, have had ratifier hifli rates of recidivism. Although re- training of behavior is begun in the institution, the return of _these youths to their homes often recreates former Problems. Regular probation caseloads are too large to provide the kind of intensive individualized treatment that these youths require when they return to outside society. Through this project, 30 of these youths from the {lest end of the County will receive special treatment. A probation officer will maintain intensive supervision of these youths for periods of up to four months. A standard of three contacts per week per youngster will be es- tablished and maintained during the participation of the young- ster in the project. An evaluation of the project will compare the performance of the project participants with a randomly selected control group on variables including recurrence of law violations, school performance, re-institutionalization and family adjustment. 0618`1 -?a- • V=-�iFFICE OF CHMINAL JUSTICE PUk-.i'1,1NG 15. PROJECT BUDGET BUDGET CATEGORY AND LIPNE IMM DETAIL COS; A. Personal Services - Salaries 1 - Senior Deputy Probation Officer (See Appendix "B") $20,754 6 months at $1657; 6 months at $1772 Duties: This position will deliver the primary services of the project. He will report directly to the Probation Supervisor who will function as the Project Supervisor. The deputy, must possess a broad knowledge of treatment modalities, both in terms of field and institutional services. The staff member will be expected to have regular, intensive contact with each case assigned, and be able to provide a wide assortment of services, from individual, to group to family counseling. The deputy must also possess the ability to function independently with a minimum of supervision, and yet record and main- tain records of client contact. The worker Sall also be expected to havo a working knowledge of departmental and community resources. 1/7th - Probation Supervisor I (See Appendix "A") 3,363 140- at $2002 per month Duties: This position will serve in the capacity of pro- ject supervisor and will report directly to the Adult Division Director. The Project Supervisor will have overall responsibility for the on-going day to day oper- ation of the project. He will supervise the deputy assigned to this project in the carrying out of his tasks, assignment of cases, and review with the deputy around client progress. Additionally, (s)he will coordinate the work of the evaluator and trainer in their relation- ship to the project. (S)He will also supervise the intermediate typist/clerk, and any other staff assigned to the project (volunteers, students, etc.) . 1/7th - Intermediate typist/clerk (See Appendix "D") 1,527 140 at $909 per month Duties: This position will perform a variety of functions that revolve around assisting the project supervisor and deputy assignmentsto the project, i.e. , maintenance of project records, completing reports, routine clerical duties, and other tasks as directed, relating to the project 's activities. TOTAL $25,644 00188 . -6- FICE OF CRIMINAL JUSTICE PL/fjNG PROJECT BUDGET BUDGET CATEGORY AND LIME ITEM DETAIL --FCOST L. Personal Services - Benefits Social Security (FICA) at 5.7S' of $25,644 $1,482 County Retirement at 9.980 of $25,644 2,559 Health Insurance at 4.400 of $25,644 1,128 Worlanen's Compensation at 1.830 of $25,644 469 Management Life Insurance at 0.090 of $25,644 23 These rates are calculated at the standard county rate of fringe benefit payments given by the County to its permanent employees. TOTAL $5,661 0(M 89 �r ICE OF CRIt NLAL-JUSTICE PLA!`-`-%1G PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DcTAIL COST C. Travel Automobile mileage - 1 position $1,080 1 position at $90 per month Other Travel Expense (bridge rolls, parking, etc.) 120 at $10 per month The level of intensive supervision to be delivered by the staff of this project will require a good deal of travel in order for him/her to maintain a consistent level of contact and deliver the appropriate services. The staff member will be expected to use their own private mode of transportation in making home visits, collateral contacts, in exploring and visiting community resources (jobs, school visits, treatment programs, institutional visits, etc.) in order to effectively serve the needs of the project participants. The County's policy of reimbursement of employee use of private automobiles is established at the following rate: 0 - 300 miles at $.17 per mile 301 - 700 miles at $.12 per mile Over 700 miles at $.07 per mile We anticipate that the staff assigned to this project will average well over 600 miles per month in automobile mileage claims. TOTAL $1,200 00190 ICE OF CRIMMAL JUSTICE PLA VJ1 PROJECT BUDGET BUD::ET CATEGORY AND LME ITEM DETAIL COST D. Consultant Services Research and Evaluation $6,474 Research and Evaluation will be conducted by an outside contractor. Contract will follow the Fiscal Affairs Manual. Training Consultant(s) $1,000 Consultant(s) will provide initial and on-going training programs. Consultant(s) will be hired in accordance with the Fiscal Affairs Manual. The experimental nature of this project will require the services of an outside evaluator. The amount itemiz6d in this application represents the department's estimate of evaluation costs for a project of this nature which requires a fairly detailed experimental design. It is anticipated that the staff member selected for the project will possess a high degree of skill and expertise in working within the probation setting. However, some specialized and specific training will be necessary in order for the objectives to be met. Training funds have therefore been budgeted for training and consultation to the staff member in his/her work with the target population. In addition to the predictable training needs, funds have also been allocated for staff to attend special workshops and conferences, that relate to the treatment of the client group, as they may arise during the project year. TOTAL $7,474 -9- X1)1 y1 ICE OF CRIMINAL JUSTICE PLAN, G PROJECT BUDGET BUDGET CATEGORY AND LINE ITEM DETAIL COST F. Operating Expenses Office Expense (Supplies, books, etc.) at $44.20 per month $ 530 Cotronunications at $40.20 per month 484 Includes telephone, telegraph, and leased lines. Equipment rental at $12.49 per month 150 Represents Copier costs Office Space at $111.45 per month 1,337 Includes utilities and janitorial services. Office space is approximately $.74 per square foot for an estimated 150 sq. ft. of space. The Operating Expenses claimed in this project are based upon the County's past experience, and upon the department's already established and existing cost allocation system. TOTAL $2,501 01.)192 -11- PV- ICE OF CRI1INAL JUSTICE PLAT PROJECT BUDGET BUDGET CATEGORY AND LICE ITEIM DETAIL COST G. Equipment None -0- Page 10 omitted CATEGORY TOTAL -0- 16. PROJECT TOTAL $42,450 17. FUND DISTRIBUTION FEDERAL STATE LOCAL a. Amount of Funds (a) $38,233 (b) $2,123 (C) $ 2,124 b. Percentage of Funds 900, So 50 -12- 00193 . -0 0 BUDGET SUM SARY FOR GRANT PROJECT` BUDGET CATEGORY FIRST YEAR SECOND YEAR THIRD YEAR Personal Services- Salaries $ 25,644 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Personal Services- Benefits S,GG1 Travel 1,200 - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - Consultant - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Consultant 7,474 Services Construction -0- Operating Expenses 2,501 — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — — Equipment -0- TOTAL, $ 42,480 N/A N/A FUND DISTRIBUTION OF TOTALS Federal $ 38,233 % 90 $ 2,123 State $ 5 . $ 2,124 Local 4 5 L *See multi-year funding policy_ a -12a- 0 0 18. PROBLE'•f STATEMENT At the present time, graduates of the Boys' Ranch are returned to the standard caseloads of field probation officers. This often means that a youngster is not seen or contacted very often con- cerning what lie is doing and what is happening in his life. This is so because of the size of a probation officer's caseload pre- cludes any hind of "close" supervision of his 'or her probationers. Ranch graduates, it must be rei:ieMcered, were committed to that institution because they had a long history of delinquent activity and/or were involved in a very serious crime. Usually many previous attempts at preventing them from becoming involved in law violations while remaining within the home, and within the "regular" probation setting, have failed. In short, commitment to the Boys' Ranch is usually a last ditch local effort to curb delinquency when other programs have been ineffective. We are dealing therefore, with a rather "select" group of youngsters who require drastic intervention in an effort to get them to curb these anti-social activities. The institutional part of intervening in the minor's delin- quent behavior often starts the process of re-training. However, in many instances, a youngster leaves the Boys' Ranch with good intentions and better feelings about himself, that he never had before the experience. He returns, however, to the same poor or marginal home life, associations with delinquent peers, no author- ity figure to provide supervision, to lend a sympathetic ear, to help resolve family problems, or to help him get involved in positive activities (school, work, etc.) . It is imperative that someone be able to provide these services at a realistic level, or all of the expensive institutional efforts are too often reversed. Providing the type of intensive services suggested in this proposal would, hopefully, enable the youngster to consolidate some of the gains he made while at the Boys' Ranch. At present, the Boys' Ranch program annually admits an average of 110 probationers from the Western portion of the County. About the same number are released on an annual basis to return home, on probation, and as indicated, provided with only occasional super- vision. Many of these same graduates will become involved in further law violations, with some having to be re-institutionalized (either by return to the Ranch setting or other public or private institutional placement) . There then appears to exist a need within probation services to provide an additional alternative to the Ranch graduate that is effective in reducing this recidivism and need for further institutionalization. 19. ORGANIZATIO\AL QUALIFICATIONS Not applicable. 00195 _13_ 0 20. PROJECT OBJECTIVES The overall objective of this project is to provide an additional host-institutional probation alternative and to reduce the reci.div.isia of minors who have been comimitted to the Contra Costa County Boys' Ranch program from the Western area of the County. This project will serve those minors who have success- fully completed the Ranch program and have been returned "home on probation". It will attempt to reduce the recidivism of those minors in the experimental group by a statistically significant amount when compared to a comparable control group of minors who have also been released and provided with regular probation ser- vices. Specifically, the project will attempt to: 1) reduce the number of subsequent law violations of project participants by a statistically significant amount when compared to the control group receiving regular probation services. 2) reduce the number of minors needing further institu- tionalization in the experimental group by a statis- tically significant extent when compared to the control group receiving regular probation services. S) provide cost information to probation administration in the handling of the Boys' Ranch graduate in the probation setting. 4) improve the self, family, and community adjustment of project cases when compared to the control cases. 21. METHODOLOGY The general approach of this project is to assign to a specially trained probation officer, minors who are released from the Boys' Ranch and who reside in the Western geographical area of the County. The cases thus selected will be randomly placed in a control group (receiving regular probation services) or an experimental group which will receive intensive services to be delivered by the project deputy. That service to the experimental group will be characterized by personal contact by the deputy with each case on an average of at least three (3) times per :eek. That contact shall include personal contact with the minor in an individual interview, family meeting, and a group meeting that can include other project participants. This program is designed to test the efficacy of short-term (four (4) months) , intensive, post-institutional service in the probation setting for Ranch graduates. Its purpose is to measure the effectiveness of the approach, when compared to the control group 01 M96 -14- in reducin1c; the number of subsequent lay, violations, and in reducing the need for further institutionali.Zation. The project is designed to handle a total of sixty, (60) cases during the project year (30 experimental cases and 30 control cases) . The deputy assigned to the project will maintain a maximum case- load of ten (10) probationers at any one time in the experimental group. Each minor will be assi"ned to the project for a four month period, at the end of which his case will be terminated and no further project services delivered. For a six month period following case termination, the case will be followed up at periodic intervals by the project evaluator to determine the overall adjust- ment record of the minor in the absence of probation supervision. In order for the project to provide services to the number of Ranch graduates that it hopes to treat during the project year, it is imperative that the initial caseload be developed as close to project start-up as possible. Therefore, to facilitate early caseload development, those minors from the 1,1'estern portion of the County that were released during the one month period prior to project start-up will be identified and included among those cases that are initially selected for project participation. It is es- timated that perhaps as many as ten (10) cases will be chosen in this manner (five (5) each for the experimental and control groups) . It is further estimated that the remaining cases for this initial project group will be selected no later than by the end of the second month of project operation. Once supervision of a case is terminated, it is important that the case be replaced with a new case, at or near the former probationer's termination date as possible. This, again, is in order to insure that the project serve the number of minors it preducts it will serve during the project period. Intensive supervision of project cases will begin immediately upon a minor's release from the Ranch. The deputy assigned to the project will be expected to develop early- in the relationship with the minor an individual, informal contract, that identifies the expectations the worker has of the minor, i.e. , frequency of contact, family meetings, and group involvement. It is expected that the project deputy be able to provide a wide range of services to the minors assigned to the project. Those services will primarily involve assisting the minor in his return to the public school setting, assisting the minor in his efforts to locate part-time or full-time employment, assisting the minor with plans to enter the Job Corp or military service. The deputy's goal in each case shall be to provide the appropriate service during the four (4) month period, as is possible, given the worker's and the minor's limitations. f►t11y� -15- 0 0 A; part of the intensive supervision offered to project participants, the worker, in addition to Meeting with each minor individually at least once a week, will also meet with each minor's family (parent or parents) on a weekly basis. The purpose here is to actively attempt to re-involve the parents in the re-training of the probationer, and gain the family as an ally towards pre- serving some of the positive behavioral changes that occurred during the minor's stay at the Boys' Ranch. Additionally, the deputy, with the advantage of the family meetings can be of assistance to the minor in helping him understand, accept, and cope with an untenable family situation that may have been a contributing factor in his former anti-social behavior. The worker will also be expected to involve each of his assigned probationers in a weekly group meeting, which he/she may lead. The goal here is to take advantage of the group process and the potential advantage it has in fostering and sustaining behavioral change. Intensive supervision in this project, which stresses frequent contact with the minor in a variety of structured settings, has an overall goal, providing assistance to Ranch graduates at a period when experience has shown they are .the most vulnerable to recidivate. In the event that a minor does recidivate, it will be the assigned deputy's responsiL)ility to investigate the incident and return to Court all matters that in his/her and the project super- visor's judgement requires the further attention of the Court. In the event that a case requires further institutionalization, beyond temporary detention, that case upon re-institutionalization, will no longer be considered a project case, unless the minor again, completes the Boys' Ranch program. Should a minor require temporary detention during the course of his project experience, such detention will be measured only as a factor in their recidivism, and will not exclude them from the project. Operationally, the project deputy will work out of probation office space located in the Western part of the County, either from the Juvenile Probation Offices in E1 Cerrito, or from the Intensive Supervision Unit (Juvenile) which is situated. in Richmond. The worker will be supervised by a Probation Supervisor I, who will also be directly responsible, not only for this project, but for two other grant funded projects: Alcohol Related Crime Report (ARC) and the Serious Offender Program (SOP) . This project will function as part of one overall program thrust that includes these two addi- tional projects. Programmatically, all three projects share the followin- features: small , specialized caseloads; an intensive supervision format (emphasizing frequent contact) ; clients that are in the "high risk" to recidivate group. All three projects also share a common methodology and general approach, which means they 00198 -16- will also share similar training, consultation., and evaluation needs. Much of the training required by one will be required by the others. This is also true with consultation. Problems experienced by ore project in working with the specialized case- load will probably emerve in another. Sharing those problem ex- periences between the projects can prove beneficial. Evaluation supplies the most compelling reason for combining this project with the others. One evaluation design can provide an oppor- tunity to test out more viable objectives than we can hope to obtain with three very limited designs. Finally, departmentally, it makes sense to join this project with the others, into a single program effort, for all of the reasons stated, and addi- tionally, because not to do so would increase the overhead costs that would be charged against this project. This would in turn reduce the amount going into direct services. See Figures 1 and 2 for the organizational relationship of the project within the department. The major tasks to be undertaken by the project are: Staff selection, Staff training, Operations and Evaluation/Assessment. Staff selection - The staff member selected will be chosen on the basis of interest and capability for participating successfully in the program. It is anticipated that the deputy will have been chosen well in advance of project start-up, and will be able to begin working the first month (about January 1, 1978) on receipt of project monies. Staff training - Training for the staff member selected will be included as part of the training to be given to the deputies selected and assigned to the Alcohol Related Crime Project and the Serious 602 Offender Project. That training is designed to be implemented in two parts: Part One will be an initial brief training phase that is geared to refresh and orient staff to the particular methodologies appropriate to their specific client group. It is anticipated that much of the training that will be geared to the deputies that will be working with the serious 602 minor, will be appropriate for the deputy assigned to this project. Part Two of the training is the on-going phase, and will involve, throughout the project year, some training in crisis counseling, Assert- iveness and Anger Counseling, Brief Therapy, Alcohol, Drugs and Other Substance Abuse Counseling, Referral Counseling, and other training as the need arises. Also, the deputy will have access to, as part of the close association with the other two grants, a part-time consultant to assist in case consul- tation around case management and supervision. Operations - The project deputy z.ill begin this phase of the project around January 1, 1978. Prior to that date, after discussions and consultation with Ranch staff, he or she will have had ample opportunity to become acquainted with those minors who are eligible for the project. 00199 -17- FIGURE I 1 i CONTRA COSTA COUNTY PROBATION DEPARTNEUT ORGANIZATION (Administration and Field Services) COUNTY PROBATION <---(Vacant)* OFFICER ASSISTANT *(Acting County COUNTY Probation Officer)---> PROBATION OFFICER I i ADULT DIRECTOR OF ADMINISTP.ATIVE DIRECTOR OF JUVENILE DIVISION INSTITUTIONAL SERVICES INSTITUTIONAL DIVISION DIRECTOR PROGRAMS: OFFICER PROGRAMS: DIRECTOR Boys' Ranch Juvenile Hall Girls' Center Crisis Resolu- Preplacement tion Center i Psych. Clinic Weekend Work I PROBA ION DELINQUENCY VOLUNTEER TRAINIP►G PREVENTION COORDINATOR OFFICER COORDIiNATOR ASST. ADULT ASST. ADULT ASST. JUVENILE ASST. JUVENILE SSS DIVISION DIVISION DIVISION DIVISION ARC DIRECTOR DIRECTOR DIRECTOR DIRECTOR SOP Central West Centra] West & EaIst) & East) v 2 UNITS - 6 UNITS + 1 5 UNITS + 2 SPECIAL W.C. OFF. SPEC. PROD. 5 UNITS 8 UNITS PROGRAMS Zaro, D. Jimenez Chauvet Joseph Kastanos Alsterlind Nice Ruth Pease Hantke Ivner Gabriel McCombs Winston Szucs Foley Goolsby Murakawa Miller, R.I. Miller, R.S. Wan Fourkas Calicura Bradshaw Jackson**** Fox** Johnson Mowry***** Troyer*** ** ADAPT Project ****Outreach Center ***Pittsburg/ *****GUIDE Antioch Diversion ni)200 -18- 1'1UUnt L 1 0 0 FUNCTIONAL RELATIONSHIPS OF PROJECT WITHIN PROBATIO11; DEPARTMENT COUP` ry i PROBATION ---(Vacant)* OFFICER 11 ASSISTANT * (Acting County COUNTY Probation Officer)---:> PROBATION OFFICER PROBATION ADULT TRAINING =____= DIVISION OFFICER DIRECTOR PROBATION DELINQUENCY SUPERVISOR PREVENTION I COORDINATOR i ALCOHOL RELATED SATURATION SERIOUS 602 CRIME PROJECT SUPERJISION OFFENDER PROGRA14 (ADULT) SURVEILLANCE (JUVENILE) 3 DPO's 1 DPO 3 DPO's (1) Evaluator/Researcher (1) Trainer/Consultant (1) Typist Clerk (10201, -19- ' 0 0 In working with the experimental groups, the deputy will be expected to maintain the same level of service throughout the service delivery phase. The essence of that service is the three tii:ies per geek contact the deputy will be required to make with each of the cases assi-ned. The program places equal ei:iphasis on corking with the minor in an individual, family, and group sense. Evaluation/Assessment - See 24. Project Assessment (Evalua- tion) Design. 22. WORI: SCHEDULE The work of the project will be accomplished according to the following schedule: pprove t Per�ocPROJECT YEAR STAFF SE ECTI N (In .tial S 'TAy F TR I?:I\ (On- oim� Gi OPE��TIO:'S (CAse A4c.ept, nce) EVA .UATIQN I �, 1 2 3 4 S 6 7 8 9 10 11 12 PROGRESS REPORT r'}F EVALUATOR HIRED 00202 -20- 23. MA\!AGONIE`:T RECORDS The project supervisor will be responsible for the collection of information to be utilized in the operation, evaluation and ad- ministration of the project. Among the data to be obtained will be included in the following: - number of minors served by the project. - number of minors in the "control group". - number and type of contacts by project deputy per case. - number of hours of contact per case, by project deputy. - number of law violations per project participant. - number of law violations per control case. - number of further re-institutionalizations by project participants. - number of further re-institutionalizations by control cases. - number of citations of project participants. - number of citations of control cases. - number of supplemental petitions requested on project participants. - number dismissed. - number sustained. - number of supplemental petitions requested on control cases. - number dismissed. - number sustained. - number of temporary detentions of project participants. - number of temporary detentions of control cases. - number of staff training hours. - number of clerical hours utilized by project. - number of administrative staff hours utilized by the project. - amount (actual) of funds expended by project. -21- k� 24. PROJECT ASSESSME\T (EVALUATION) DESIGN This one year experimental program is clearly a demonstration grant. At the end of one year, the records of law violations, recon=iLmonts to residential programs, school performance and other indicators will be compared betti:een the experimental group, (rece.iv- ine short-teen intensive supervision) and the control group that will receive regular probation services to determine which approach is most effective in reducing recidivism. To develop the research design and monitor the evaluation format, the department will issue a request for proposalsto firms and individuals knowledgeable and experienced in evaluation research and interested in a position to conduct the evaluation of the project. It is important that the evaluation evolve sii;;ultaneously with the otter program components. It shall be expected that the evaluation make recommendations and suggest alternatives for program improvement, and further, to provide practical information to probation administration for decisions around allocation of manpower, fiscal and other resources. Specifically, the evaluation should address itself to the following objectives with their accompanying suggested methods of measurement: OBJECTIVE f1: "Reduce the number of subsequent law violations of project participants by a statistically significant amount when compared to the control group receiving regular probation services." Measured by: comparing the number of law violations of project participants to those of a matched control group receiving regular probation services. OBJECTIVE n2: "Reduce the number of minors needing further institutionalization in the experimental group by a statistically significant extent when compared to the control group receiving regular probation services." Measured by: comparing the number of project partici- pants needing further institutionalization to those of the matched control cases receiving regular probation services. OBJECTIVE 93: "Provide cost information to probation admin- istration in the handling of Boys' Ranch graduates in the probation setting." Measured by: Compare projected costs of handling these selected probationers by project methods to costs of delivering regular probation services to comparable probationers in the control group. In making this com- parison, costs of handling grant adrinistration and other costs associated with "lie "project status" of the project gill be deleted. 00204 -22- OBJECTIVE ""4: "Improve the self, fanily, and community adjustment of project cases when compared to the control cases." Measured by: Comparing the subsequent educational and work progress, successful completion of therapeutic programs, and other success indicators, of project par- ticipants to the matched control cases receiving regular probation services. 25. PLAN FOR ASSUMPTION OF COSTS If this project shows significant reduction in the rates of recidivism, as is anticipated, it will be the Department's plan to request the County government to provide this type of supervision for all Boys' Ranch graduates. 110205 -23- , ._.. . ._.._•..:.:��� --�^-:taa-. ,__. .-..,a,.., --.__ —<.-,. _. .mss -.:;.:,`�,. .. • — - — --- - IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COMTY, STATE OF CALIFORNIA m In the I•latter of ) Application for Funds for a ) Saturation Supervision arid ) RESOLUTIO,'I No. 77/933 Surveillance Project ) 1 ) WHEREAS the County of Contra Costa desires to undertake a certain project designated Saturation Supervision and Surveillance to be funded in part from funds rade available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-351, as amended, (hereafter referred to as the 1 Crime Control Act) administered by the Office of Criminal Justice Planning i (hereafter referred to as OCJP); NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra Costa County Board of Supervisors is authorized, on its behalf, to submit an Application for Grant for Law Enforcement Purposes to OCJP and is authorized to execute on behalf of the County of Contra Costa the Grant Aaard Contract s for law enforcement purposes including any extensions or amendments thereof; and BE IT FURTHER RESOLVED that the applicant agrees to provide all z matching funds required for said project (including any extension or amend- ment thereof) under the Crime Control Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be .i appropriated as required thereby; and BE IT FURTHER RESOLVED that grant funds received hereunder shall not be used to supplant law enforcement expenditures controlled by this body. PASSED and ADOPTED by the Board on November 8, 1977. i CERTIFIED COPY J certify that this Is It full. true G- correct coy of tbo original document which Is on file In my offlca, and that It was pissed S ado tr-d by the Board of Supervisors of Contra Cn=ta County. Caiiforniy on the date shown.ATTEST: J. IL OLSSON'. County Clerk&ezoLicto Clerk of said Board of Superlsors, �lyD�el rk. �� on NW 8 }917 cc:/Criminal Justice Agency of Contra Costa County Attn: G. Roemer County Adclinistrator County Auditor-Controller Probation Departrent RESOLUTION 110.77/938 01.1206 i ATTACHMENT B tam CALIFORNIA COUNCIL ON CRIMINAL JUSTICE Standard Grant Award Conditions 1. General A. Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes the title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and these Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof); (2) the CCCJ Fiscal Aftarrs Manual, as amended from time to time, which is hereby incorporated in these-Grant Conditions;and(3) the Safe Streets Act. ;t B. Subgrantee agrees that funds awarded pursuant to this grant award will be used to supplement and not to supplant funds otherwise made available for law enforcement purposes, and to the extent possible,will be used to increase such funds. C. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and requirements of the Law Enforcement Assistance Administration,hereinafter designated "LEAA". D. Subgrantee understands that the award of this grant in no way assures or implies continuation of funding beyond the grant period indicated in this grant award. 2. Delay in Initiating Project. If the project has not been initiated and operated in accordance with this grant award within 60 days after the commencement date of this grant award, the Subgrantee shall submit a written report, no later than 10 days after the expiration of said 60-day period, to CCCJ indicating the steps taken to initiate the project,the reasons for the delay and the expected starting date. If the project is not fully operating in accordance with the terms of this grant award within 90 days after the commencement date of the grant period, the Subgrantee shall submit a further written report, within 10 days after the expiration of said 90-day period, to CCCJ describing the delay in project implementation,at which time CCCJ may cancel the project and redistribute the grant award funds to other project areas.The CCCJ, where warranted by extenuating circumstances,may request approval from the LEAA Regional Office to extend the implementation date of the project past the 90-day period. If any such report is not filed with CCCJ by the Subgrantee when due,this grant award shall be terminated upon 10 days written notice to the project director.No extensions of these periods will be granted and no reports will be permitted to be filed after the period has expired. 3. Evaluation of Prior Year Funding. If the project to be conducted under this grant award or any portion thereof has been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant award, a formal evaluation of the project or the applicable portion thereof for any such prior period must be prepared and filed with CCCJ no later than 90 days after the date of this grant award.This evaluation must be written, complete, accurate and must be satisfactory to CCCJ in its sole discretion. If no written evaluation for said prior period is filed with CCCJ within 90 days after the date of this grant award,this grant award shall be terminated upon 10 days written notice to the project director. No extensions of said 90-day period will be granted and no evaluations will be permitted to be filed after said period has expired. If a written evaluation for said prior period is filed with CCCJ no later than 90 days after the date of this grant award,the evaluation will be reviewed by CCCJ. CCCJ shall determine in its sole discretion whether or not the evaluation is satisfactory. This determination shall he made no later than 180 days after the date of thi;yanr award. If CCCJ determines that this evaluation is not satisfactory, this grant award shall be terminated upon 10 days written notice to the project director. 00201f Rev.8115/73 • Any expenditure of funds by the Subgrantee which exceeds the total cost estimate for any major budget category in this grant award by 15% or more of said total cost estimate,or by an amount of$5,000,whichever is less,will be permitted only after written approval of CCCJ. 11. Project Income. All interest earned on grant funds must be accounted for and paid to CCCJ unless the Subgrantee is the State of California or an agency thereof. All Subgrantees must account for all other project income derived at any time, in whole or in part, from the use of grant funds or from the conduct of the grant project,including but not limited to sale of publications,royalties,registration fees,or service charges. A. Such other project income received by the Subgrantee prior to the termination of the grant period of this grant award,including any extensions thereof,shall: 1) be added to funds committed to the project by CCCJ and the Subgrantee and be used to further eligible program objectives;or 2) be deducted from the total project costs for the purpose of determining the net costs on which the federal share of costs will be based. B. Such other income received by the Subgrantee after the end of the grant period of this grant award, including any extensions thereof,shall: kti 1) be used to further eligible project objectives if possible,even though federal funding for the project has terminated,or 2) to the extent such other income is not used to further eligible project objectives,and the federal share thereof exceeds $200, be applied in such manner as may be agreed upon by the State of California and the Subgrantee, and in such event an appropriate representative of the State of California and of the SUbgrantee shall meet and confer for the purpose of reaching such an agreement.In the absence of any other specific agreement between the State of California and the Subgrantee, any such amounts of project income shall be paid to the State of California. The federal share of all project income shall be computed on the same ratio as the federal share of the total project cost during the grant period of this grant award. 12. Income from Other Sources. All income from other sources received during the grant period, such as contributions, donations or funds from other grant programs,must be accounted for and reported to CCCJ.No other federal funds will be received or used for the portions of the project funded by CCCJ and the Subgrantee must so certify. 13. Maintenance and Retention of Records. A. Records shall be maintained in an orderly manner and shall be available for audit purposes to CCCJ, LEAA, or the Comptroller General of the United States or their authorized representatives. Subgrantees shall protect records adequately against fire or other damage. B. The Subgrantee shall retain such records as CCCJ shall reasonably require, in accordance with the CCCJ Fiscal Affairs Manual and such regulations as may be issued from time to time by CCCJ. Records must be retained for a period of at least three years. The retention period starts from the date of the submission of thV•final expenditure report. This three-year retention period is qualified as follows: 1) records for n:hpxpendable property acquired with grant funds shall be retained for three years after its final disposition;2) when records are transferred to CCCJ,the three-year retention requirement is not applicable ,,to the Subgrantee; 3) records must be retained beyond the three-year period if an audit is in progress or the 'findings of a completed audit have not been resolved satisfactorily;if an audit is completed and the findings are resolved prior to the three-year period,records will be retained until the end of the three-year period. If the three-year period has passed and no audit has been initiated,the records will be retained in accordance with local law. If local law requires a longer period of record retention,access to the records will be allowed as set forth in subparagraph 13.A. above; 4) CCCJ or LEAA may request transfer of certain Subgrantee records to CCCJ or LEAA custody from the Subgrantee when it is determined that the records possess long-term retention value. 00209 —3— Rev.S/15/73 ATTACHMENT B CALIFORNIA COUNCIL ON CRIMINAL JUSTICE W Standard Grant Award Conditions 1. General A. Subgrantee agrees that the funds awarded pursuant to this grant award will be used in accordance with all the terms and conditions set forth in or incorporated by reference in: (1) this grant award (which includes the title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and these Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof); (2) the CCCJ Fiscal Affairs Manual, as amended from time to time, which is hereby incorporated in these-Grant Conditions;and (3) the Safe Streets Act. :f B. Subgrantee agrees that funds awarded pursuant to this grant award will be used to supplement and not to supplant funds otherwise made available for law enforcement purposes, and to the extent possible,will be used to increase such funds. C. Subgrantee agrees to make available and to expend from non-federal sources adequate resources to meet the matching requirements specified in the Safe Streets Act in accordance with the applicable regulations and requirements of the Law Enforcement Assistance Administration,hereinafter designated "LEAA". D. Subgrantee understands that the award of this grant in no way assures or implies continuation of funding beyond the grant period indicated in this grant award. 2. Delay in initiating Project. If the project has not been initiated and operated in accordance with this grant award within 60 days after the commencement date of this grant award, the Subgrantee shall submit a written report, no later than 10 days after the expiration of said 60-day period, to CCCJ indicating the steps taken to initiate the project,the reasons for the delay and the expected starting date. If the project is not fully operating in accordance with the terms of this grant award within 90 days after the commencement date of the grant period, the Subgrantee shall submit a further written report, within 10 days after the expiration of said 90-day period, to CCCJ describing the delay in project implementation,at which time CCCJ may cancel the project and redistribute the grant award funds to other project areas. The CCCJ, where warranted by extenuating circumstances,may request approval from the LEAA Regional Office to extend the implementation date of the project past the 90-day period. If any such report is not filed with CCCJ by the Subgrantee when due,this grant award shall be terminated upon 10 days written notice to the project director.No extensions of these periods will be granted and no reports will be permitted to be filed after the period has expired. 3. Evaluation of Prior Year Funding. If the project to be conducted under this grant award or any portion thereof has been conducted with funds granted by CCCJ or LEAA during any period prior to the date of this grant award, a formal evaluation of the project or the applicable portion thereof for any such prior period must be prepared and filed with CCCJ no later than 90 days after the date of this grant award.This evaluation must be written, complete, accurate and must be satisfactory to CCCJ in its sole discretion. If no written evaluation for said prior period is filed with CCCJ within 90 days after the date of this grant award,this grant award shall be terminated upon 10 days written notice to the project director. No extensions of said 90-day period will be granted and no evaluations will be permitted to be filed after said period has expired. If a written evaluation for said prior period is filed with CCCJ no later than 90 days after the date of this grant award,the evaluation will be reviewed by CCCJ. CCCJ shall determine in its sole discretion whether or not the evaluation is satisfactory. This determination shall he made no Dater than 180 days after the date of this grant award. If CCCJ determines that this evaluation is not satisfactory, this grant award shall be terminated upon 10 days written notice to the project director. 0020d Rev.8/15/73 A. Operation Reports. This grant award is made upon the express condition, in addition to all other terms and conditions contained herein,that the Subgrantee wiH submit promptly when due to CCCJ the following reKrts: , (a) A quarterly report of the operation of the project for each three months of the project, inr-luding any extension of this award, beginning with the first month designated in the "Grant Period". Each such quarterly report will be filed on or before the tenth day after the end of each three-month period. If the period covered by the final quarterly reports less tha:, three months,the final quarterly report will be filed by the Subgrantee on or before the tenth day after the end of said final period.(b)A final report on or before the 90th day after the completion of the project, including any extension of this grant award, covering the entire period of the project. (c) Such additional reports in such form and containing such information as either CCCJ or LEAA may reasonably require. Each quarterly report and the final report will describe activities and accomplishments during the period covered by the report. Special attention will be given to project phases or stages which have been completed (e.g..initial planning state, completion of preliminary survey effort, purchases of required equipment, staging of pilot training programs, etc.). Any special reports, evaluation studies, publications or articles prepared as a result of the operation of the project during the quarter will be attached,and major administrative developments will be covered (changes in personnel, project design, etc.). Problem areas and critical observations, as well as project success,will be mentioned and frankly discussed in all of the reports. It is expressly under;tood and agreed that any funds otherwise due or payable to the Subgrantee under this grant award will not be due or payable and this grant award may be terminated if any of the reports which the Subgrantee is required to submit to CCCJ under the terms and conditions of this grant award are not submitted to CCCJ promptly when due, provided that any payment by CCCJ to the Subgrantee after the Subgrantee has failed to file with CCCJ any such required report when due shall not be considered as grounds for any waiver or estoppel against CCCJ. 5. Obligation of Grant Funds. Grant funds may not,without prior written approval by CCCJ,be obligated prior to the effective date or subsequent to the termination date of the grant period. Obligations outstanding as of the termination date shall be liquidated within 90 days. 6. Written Approval of Changes. Subgrantees must obtain prior written approval from CCCJ for major project changes. These include: (a) Changes of substance in the project activities.designs or research plans set forth in this grant award; (b) Changes of key professional personnel identified in this grant award: (c) Changes in the approved project budget as required by the CCCJ Fiscal Affairs Manual. 7. Fiscal Regulations. The fiscal administration of grants is subject to all rubs.regulations and policies concerning accounting and records, payment of funds, cost allowability, submission of financial reports, and the like, prescribed by CCCJ or LEAA, and as amended from time to time, including those set forth in the CCCJ Fiscal Affairs Manual. 8. Performance Bond. All Subgrantees who are not units of city, county.or state governments are required to bond within 30 days after final execution of this grant award all individuals who will receive or disburse grant funds.The amount of the bond will be at least 50%of the total grant award. 9. Utilization and Payment of Funds. Subgrantee agrees to establish fiscal rwo al and fund accounting procedures which assure proper disbursement of, and accounting for, the grant Stands and the required non-federal expenditures; such disbursement and accounting procedures shall retool tihe requirements of the State of California to the federal government as specified in the Safe Streets Act and the CCCJ Fiscal Affairs Manual. Funds awarded are to be expended only for purposes and activities covered bV this grant award. Project funds will be made available by CCCJ on the basis of periodic wpuests and estimates of fund needs submitted by the Subgrantee. Grant funds which have been disallowed as a result of audit will be recovered through direct contact with the Subgrantee, right of off-set with the Stan Gontroller's Office,or through other appropriate legal means. 10. Allowable Costs. The allowability of costs incurred under this grant shall to determined in accordance with the general principles of allowability and standards for selected cost items set forth in the Office of Management and Budget Circular No. A-87, or Office of Management and Budget Cirdar No. A-21 if Subgrantee is an educational institution, as interpreted and amplified in these Standard Grow Award Conditions and in the CCCJ Fiscal Affairs Manual. Costs will be allowed only for goods and services pwvided and utilized no later than the end of the period for liquidating obligations as provided in paragraph 5 abm .including any written extensions thereof by CCCJ. 00208 —2— Rtv.8/15/73 Any expenditure of funds by the Subgrantee which exceeds the total cost estimate for any major budget category in this grant award by 15% or more of said total cost estimate,or by an amount of$5,000,whichever is less,will be permitted only after written approval of CCCJ. 11. Project Income. All interest earned on grant funds must be accounted for and paid to CCCJ unless the Subgrantee is the State of California or an agency thereof. All Subgrantees must account for all other project income derived at any time, in whole or in part, from the use of grant funds or from the conduct of the grant project,including but not limited to sale of publications,royalties,registration fees,or service charges. A. Such other project income received by the Subgrantee prior to the termination of the grant period of this grant award,including any extensions thereof,shall: 1) be added to funds committed to the project by CCCJ and the Subgrantee and be used to further eligible program objectives;or 2) be deducted from the total project costs for the purpose of determining the net costs on which the federal share of costs will be based. B. Such other income received by the Subgrantee after the end of the grant period of this grant award, including any extensions thereof,shall: kt, 1) be used to further eligible project objectives if possible,even though federal funding for the project has terminated,or 2) to the extent such other income is not used to further eligible project objectives,and the federal share thereof exceeds S200, be applied in such manner as may be agreed upon by the State of California and the Subgrantee, and in such event an appropriate representative of the State of California and of the Subgrantee shall meet and confer for the purpose of reaching such an agreement.In the absence of any other specific agreement between the State of California and the Subgrantee, any such amounts of project income shall be paid to the State of California. The federal share of all project income shall be computed on the same ratio as the federal share of the total project cost during the grant period of this grant award. 12. Income from Other Sources. All income from other sources received during the grant period, such as contributions, donations or funds from other grant programs,must be accounted for and reported to CCCJ.No other federal funds will be received or used for the portions of the project funded by CCCJ and the Subgrantee must so certify. 13. Maintenance and Retention of Records. A. Records shall be maintained in an orderly manner and shall be available for audit purposes to CCCJ, LEAA, or the Comptroller General of the United States or their authorized representatives. Subgrantees shall protect records adequately against fire or other damage. B. The Subgrantee shall retain such records as CCCJ shall reasonably require, in accordance with the CCCJ Fiscal Affairs Manual and such regulations as may be issued from time to time by CCCJ.Records must be retained for a period of at least three years. The retention period starts from the date of the submission of t final expenditure report. This three-year retention period is qualified as follows: 1) records for n expendable property acquired with grant funds shall be retained for three years after its final 4,sposition;2) when records are transferred to CCCJ,the three-year retention requirement is not applicable �-to the Subgrantee; 3) records must be retained beyond the three-year period if an audit is in progress or the !findings of a completed audit have not been resolved satisfactorily;if an audit is completed and the findings are resolved prior to the three-year period,records will be retained until the end of the three-year period. If the three-year period has passed and no audit has been initiated,the records will be retained in accordance with local law. If local law requires a longer period of record retention,access to the records will be allowed as set forth in subparagraph 13.A, above; 4) CCCJ or LEAA may request transfer of certain Subgrantee records to CCCJ or LEAA custody from the Subgrantee when it is determined that the records possess long-term retention value. 00209 —3— Rev.S/15/73 14. inspection and Audit. The CC(..1,the LEAA,the Comptroller General of the United States,or any of their duly .ruthoriied re.rresr:rtative:s• shall have access for purpov! of audit and examination to anv books, documents, .inners and recor,j. of the Subgrantee, and to the relevant hooks and records of the Suhgrantee's contractnrs,as provided in Section 521 of the Safe Streets Act. A provision to this effect will be included in all agreements or other arrangements for implementation of this project. 15. Title to Property. Title to property acquired in whole or in part with grant funds shall vest in the Subgrantee, subject to divestment at the option of CCCJ.Said option shall be exercised within 120 days after the end of the grant period or termination of the grant by giving written notice to the Subgrantee and in accordance with the provisions of the CCCJ Fiscal Affairs Manual and other regulations of CCCJ.Subgrantees shall exercise due care in the use,maintenance, protection and preservation of all such property during the period of project use. 16. Copyrights and Rights in Data. Where activities supported by this grant produce original computer programs, writing, sound recordings, pictorial reproductions, drawings or other graphical representations and works of any similar nature (the term computer programs includes executable computer programs and supporting data in any form), the CCCJ and the LEAA shall have the right to use, duplicate and disclose, in whole or in part• in any manner for any prrpose whatsoever,and to authorize others to do so. If the material is subject to copyright, the Subgrantee may copyright such, but the CCCJ and the LEAA shall have a royalty-free, non-exclusive, and irrevocable license to reproduce, publish, and use such materials,in whole or in part,and to authorize others to do so. *rhe Subgrantee,.shall include this condition in all contracts of employment,consultant's agreements,and contracts,which will be paid for in whole or in part out of grant funds made available by this grant award. IT Publications. CCCJ and LEAA shall have the right to require the Subgrantee or its contractors not to publish, and the Subgrantee or its contractors thereupon shall refrain frr.m publishing original books•manuals,films or other copyrightable material produced by activities supported by this grant award,whether copyrighted or not, that may he designated by either the CCCJ or the LEAA. Such right shall be exercised by addressing written notice to that effect to the project director and the Subgrantee, and to the contractor in the case of a publication notice from the contractor.Before publishing any materials produced by activities supported by this grant award, the Subgrantee or its contractor shall notify LEAA and CCCJ 60 days in advance of any such publication. If CCCJ and LEAA fail to exercise the right to prohibit publication as set forth above within 60 days of the receipt of the notice of intent to publish, the Subgrantee or the contractor may publish said material The Subgrantee or its contractor shall furnish to CCCJ 20 copies of the materials so published. Any publication by thr- Subgrantee or its contractor shall include on the title page the tollowrng standaro disclaimer: "The preparation of these materials was financially aided through a federal grant from the Law Enforcement Assistance Administration and;he California Council on Criminal Justice under the Omnibus Crime Control and Safe Streets Act of 1968• as amended. The opinions, findings,,and conclusions in this publication are those of the author and we not necessarily those of CCCJ or LEAA. CCCJ reserves a royalty-free, non-exclusive, and irrevorahle license to reproduce•publish and use these materials,and to authorize others to do so." 18. Patents. If any discovery or invention arises or is developed in the course of or as a result of work performed under this grant. the Subgrantee shall refer the discovery or invention to CCCJ. The Subgrantee hereby agrees that determinations of rights to inventions made under this grant shall r e made by LEAA,or its duly authorized representative, wha shall have the sole and exclusive powers to deter mine whether or not and where a patent application should be filed and to determine the disposition of all rights in such inventions,including title to and license rights under any patent application or patent which may issue thereon_The determination of the LEAA, or its duly authorized representative,shall be accepted as final.In addition,the Subgrantee agrees and otherwise recognizes that thr- CCCJ and the LEAA shall acquire at least an irrevocable, non-exclusive, and royalty-free license to practice and have practiced throughout the world for governmental purposes any invention made in the course of or under this grant. The Subgrantee shall include this condition in all contracts of employment, consultant's agreements, and contracts, which will be paid for in whole or in part out of grant funds made available by this grant award.The Subgrantee in his final report shall identify any such discovery or invention or shall certify- that there are no such inventions or discoveries. 19. Assurance of Compliance with Civil Rights Laws. A. The Subgrantee hereby assures that it will comply and will insure compliance by its contractors with Title VI of the Civil Rights Act of 1964 and all requirements imposed by or pursuant to regulations of the Department of Justice (28 CFR 42) and the LEAA thereunder issued pursuant to that title to the end that no person shall, on the grounds of race, creed, color, sex or national origin be excluded from participation in, be denied the benefits of. or be otherwise subjected to discriminatidrt under this grant award or under any project, program, or activity supported by this grant. The Subgrantee further will comply with and insure compliance by its contractors with Justice Department Equal Employment Regulation in federally assisted programs (28 CFR Part 42,Subpart D) to the end that employment discrimination in such —4— rt Rev.8/15/'00210 programs on the grounds of race, color, creed, sex,or national origin shall be eliminated. As required by Section 518(b) of the Safe Streets Act, this grant condition shall not be interpreted to require the imposition on grant-supported projects of any percentage ratio, quota system or other program to achieve racial balance or eliminate racial imbalance in a law enforcement agency. The Subgrantee recognizes the right of the United States to seek judicial enforcement of the foregoing covenants against discrimination ane will include a similar covenant in its contracts assuring the right of the United States to seek such judicial enforcement. B. If this grant award provides for payment to the Subgrantee in excess of $10,000, the Subgrantee shall comply with Executive Order No. 11246, entitled "Equal Employment Opportunity". as supplemented. The Subgrantee shall be required to have an affirmative action plan which declares that it does not discriminate on the basis of race, color, religion, creed, national origin, sex, and age and which specifies goals and target dates to assure the implementation of equal employment. 20. Govemment Not Obligated to Third Parties Other Than Subgrantees. The Subgrantee may procure from third parties materials, smmpplies, services, or equipment for the conduct of the grant project, provided that such procurement complies with the minimum procurement standards set forth in the CCCJ Fiscal Affairs Manua/ and applicable federal regulations when such procurement contracts are not contrary to law and do not violate any of the other conditions of this grant award. Neither LEAA nor CCCJ shall be obligated or liable to any party other than the Subgrantee and only in accordance with the terms and conditions of this grant award. 21. Third Party Contracts. A. If the Subgrantee procures goods, services, or materials to perform any portion of this grant award, the Subgrantee shall enter into a written contract for such procurement (hereafter designated as a "third party contract"). Any contract entered into by the Subgrantee in connection with performance of this grant award shall provide that the Subgrantee will retain ultimpte control and responsibility for the grant project and that the contractor shall be bound by these grant conditions and all other requirements applicable to the Subgrantee in the conduct of the project. B. All third party contracts in an amount in excess of$100,000 will not be considered an allowable cost item unless prior written approval is obtained from CCCJ for each of the following: 1) The request for proposal or other similar document constituting an invitation to bid,the bid conference and the bidder's oral presentation;or 2) Negotiated bids or waiver of competitive bidding;and 3) The written proposal submitted by the successful bidder;and 4) The contract executed between the Subgrantee and the contractor. C. CCCJ will select, in a manner it shall determine, approximately 10% of the total number of all third party contracts in an.arnount in excess of $10,000 but less than $;00,000,and the contracts so selected shall be subject to prior written approval of CCCJ as required in subparagraph B.of this paragraph for third-party contracts in an amount over $100,000. A Subgrantee whose contract is selected as one of this group of contracts will be promptly notified in writing by CCCJ. D. All third party contracts to be executed by Subgrantees who are private agencies and which require payment in excess of $10,000, must first obtain written approval from CCCJ of the proposal or other bid submitted by the successful bidder and of the contract_ executed between the Subgrantee and the contractor. E. Approval in advance by CCCJ of any third party contract is not intended to be, and will not constitute,a waiver of any other provision or right of CCCJ provided in this grant award. 22. Termination of Funds. A. This grant may be terminated,or funds recovered,or fund payments discontinued by CCCJ or LEAA where either finds a substantial failure to comply with the terms and conditiols of this grant award,or of the Safe Streets Act and the regulations promulgated thereunder. Any such termination shall become effective after written notice to the Subgrantee and shall be subject to the applicable review procedures pursuant to Sections 303(7),509,510,or 511 of the Safe Streets Act. 00211 —5— Rev.8115/73 B. If for any reason the Federal government terminates its grant to CCCJ or fails to pay the full amount of the grant award it has made to CCCJ,this grant award may be terminated or reduced in the discretion of CCCJ, provided, however, that no such reduction or termination shall apply to allowable costs already incurred by the Subgrantee to the extent that Federal grant funds are available to CCCJ for payment of such costs.No liability shall, in any event, be incurred by CCCJ or by the State of California under this grant award beyond monies available for the purposes thereof. C. If, as a result of the conduct of the project pursuant to this grant award, CCCJ has made a final audit recovery demand for the return to it from the Subgrantee of any funds awarded by this grant.CCCJ may,in its sole discretion,refuse to execute subsequent grant awards to the Subgrantee,or terminate or discontinue fund payments under this or any other grant award from CCCJ to the Subgrantee until the demand is satisfied. 23. Conflict of Interest. No official or employee of a state or unit of local government or of non-government subgrantees ,hall participate personally through decision,approval,disapproval,recommendation,the rendering of advice, investigation,or otherwise in any proceeding, application, request for ruling or other determination, contract, grant, claim, controversy, or other particular matter in which LEAA funds are used, where to his xnowledge fie or his immediate family, partners, organization other than a public agency in which fie is serving a:: an officer, director, trustee, partner, or employee or any person or organization with whom he is negotiating Gr has any arrangement concerning prospective employment, has a financial interest. Officials or employees of state or local units of government and non-government subgrantees shall avoid any action which might result in, or create the appearance of: 1) using his official position for private gain;2)giving preferential treatment to any r ee,v)rt; 3) losing complete independence or impartiality;4) making an official decision outside official channels; or 5) affecting adversely the confidence of the public in the integrity of the government or of the program. 24. Criminal Penalties. The Safe Streets Act provides,in part,as follows: "Whoever emhezzles,willfully misapplies, steals or obtains by fraud any funds, assets, or property which are the subject of a grant or contract or other form of assistance pursuant to this title, whether received directly or indirectly from the Administration,shall be fined not more than S10,000 or imprisoned for not more than five years, or both.Whoever knowingly and willfully falsities, conceals or covers up by trick, scheme or device, any material fact in any application for assistai+ce submitted pursuant to this title or in any records required to be maintained pursuant to this title shall be subject to prosecution under the provisions of Section 1001, of Title 18, United States Code. Any law enforcement program or project underwritten, in whole or in part, by any grant, or contract or other form of d%sistance pw,uant ru this title,whether received directly or indirectly frorm the Administration,shat.'Ix subject to the pi ovisions of Section 371 of Title 18, United States Code." 25. Public Availability of Information. The Subgrantee and its contractors shall comply with the requirements of Sections 6250 6260 of the Government Code of the State of California and LEAA Guideline Manual M4100AA relating to the availability to the public of identifiable records or other documents that are pertinent to the receipt or expenditure of grant fiends and the availability of records of the votes of planning councils,including dissenting member's votes. The Subgrantee shall comply with the public accessibility to meetings requirement of LEAA Guideline Manual M4100.1A. The Subgrantee will include in any contract involving grant funds a condition requiring the contractor to comply with the requirements of this paragraph. 26. Ccramunications Equipment or Systems. If the grant project involves communications equipment or systems and there is a need for use of additional radio frequencies beyond those currently available to the Subgrantee, tire Subgrantee assures CCCJ that such radio frequency support is feasible and the Subgrantee understands that the grant for acquisition of such equipment is conditioned on the Subgrantee actually securing or showing the availability of the needed frequency support. 27. College and University Special Condition. No part of the funds appropriated under this grant award shall be used to provide a loan, a grant, the salary of, or any remuneration whatever to any individual applying for admission, attending, employed by, teaching at or doing research at an institution of higher education who has engaged in conduct on or after August 1, 1969, which involves the use of (or the assistance of others in the use of) force or the threat of force of tfTf3 seizure of property under the control of an institution of higher education, to require or prevent the availability of certain curriculum, or to prevent the faculty,administrative officials or students in such institution from engaging in their duties or pursuing their studies at such institution. 280 Technician and Equipment Pools. If this grant award deals with any equipment or technicians similar in nature and function to those available in any pools of such equipment or technicians existing in the Department of Justice of the State of California,the Subgrantee agrees whenever possible to fully utilize any such pools. z 00212 —6— Rev.8/15/73 29. Conditions Applicable to Part E Grants. If any portion of the grant project is funded with Part E funds, the following conditions apply: A. The title and control of Part E funds and title to property may not be transferred to private agencies, profit-making or otherwise, even though these may be utilized in the implementation of Part E efforts including the purchase of services and Part E funds and property will not be diverted to other than correctional uses. B. Subgrantees of Part E funds assure that personnel standards and programs of the institutions and facilities will reflect advanced practices. C. To insure that Subgrantees are engaging in projects and programs to improve the recruiting, organization, training, and education of personnel employed in correctional activities, including those of probation, parole and rehabilitation, the following minimum requirement shall be met in Part E grants: (1) At least 80 hours recruit training, at entry into duty or during the first year of tenure, for both guards, correctional officers, probation and parole officers, and (2) At least 20 hours of in-service or refresher training per year for all such correctional personnel with more than one year of tenure. 30. Grants for Computerized Systems. If any portion of this grant involves the establishment, maintenance or upgrading of a computerized system, the Subgrantee agrees: Kc J A. To ensure that adequate provisions are made for system security, the protection of individual privacy and the insurance of integrity and accuracy of data collection. Within 90 days of receipt of award, the Subgrantee shall submit to CCCJ its plan for insuring the security of information maintained in the syste.n and assurances providing for consideration of the rights of privacy.The Project Search Technical Report No. 2(Security and Privacy Considerations in Criminal History Information Systems) shall be used as a guide. B. To coordinate development of the program with any compatible multistate effort to secure the benefits of exchange of data and the use of standard reporting formats and definition, to enhance the benefits and potentials of its information systems facilities and provide needed interface with National Criminal Justice Information Systems. C. That all computer software produced under this grant will be rnadr availeule to LEAA for transfer to authorized users in the criminal justice community without cost other than that directly associated with the transfer. Systems will be documented in sufficient detail to enable a competent data processing staff to adapt the system, or portions thereof, to usage on a computer of similar size and configuration, of any manufacturer. D. To provide a complete copy of documentation to the applicable Regional Office (unless the Regional Administrator of that office has waived this requirement) and a complete copy to the Systems Development Division, Office of Criminal Justice Assistance, Law Enforcement Assistance Administration. Documentation will include but not be limited to System Description, operating Instructions, User Instructions, Program Maintenance Instructions, input forms, file descriptions, report formats, program listings and flow charts for the system and programs. E. That whenever possible, all application programs will be written in ANS COBOL in order that they may be transferred readily to another authorized user. Where the nature of the task requires a scientific programming language,ANS FORTRAN may be used. F. To avail itself, to the maximum extent practicable, of computer software already produced and available without charge and to insure that reasonable effort is extended in this area, LEAA publications and Regional Systems Specialist should be consulted. 31. Clean Air Act Violations. In accordance with the provisions of the Clean Air Act, 42 U.S.C. 1857,et.seq.,as amended by P.L. 91.604; and Executive Order 11602, the Subgrantee agrees contracts will not be made with parties convicted of any offense under the Clean Air Act. 32. Use of Airplanes and Helicopters. Airplanes and helicopters purcliaced in whole or in part with grant funds must be used for the purposes stated in this grant award and may not be used for non-law enforcement purposes by state or local officials. 00213 —7 — Rev.8/15/73 33. Educational Support. The Subgrantee assures that no person shall. on the basis of sex. be. excluded from participation in. be denied the benefits of. or be subjected to discrimination under any education program or activity funded in whole or in part in accordance with this grant award with the exception of the qualifications _ set forth in Title I X.Section 9011a) of P.L.92.318. 34. Identification of Source of Material. All published material and written reports submitted under this grant award or in conjunction with contracts under this grant award must be originally developed material unless otherwise specifically provided in thi• grant award agreement. When material not originally developed is included in a report or other published material. the source of such material must be identified. This identification may be in the body of the report or by footnote.This provision is applicable when the material is in a verbatim or extensive paraphrase format. 35. Notices. All written notices pursuant to this grant award shall be given by addressing the same as follows and depositing the same in the U.S.mail.postage prepaid: Douglas R. Cunningham, Exec. Director Office of Criminal Justice Planning 7171 Bowling Drive Sacramento, California 95823 Subgrantee: To the Subgrantee named on the face sheet hereof at the address stated therein. Project Director: To the project director named on the face sheet hereof at the address stated therein unless written notice of any change therein has been received from the Subgrantee prior to the time said notice is to be given. in which event. said notice shall be sent in accordance with said written changes. Nothing herein contained shall Preclude the giving of any notice by personal service. The address to which notice shall be mailed as set forth above to either party may be changed by written notice given by such party in the manner set forth above. 36. Amendments. No alteration or variation of the terms of this grant award shall be valid unless made in writing and signed by CCCJ and the Subgrantee. and no oral understanding or agreement not incorporated herein shall be binding on either CCCJ or the Subgrantee. 00214 —8— Rev.8/15/73 ADDENDUM NO. 1 (Revision No. 1) 1/2,1/74 1. Pursuant to the revision of Penal Code Sec. 1380 et seq. on October 1, 1973, the Office of Criminal Justice Planning (OCJP) was established. All references hereinabove to the California Council on Criminal Justice (CCCJ) contained in Attachments to Grant Awards, i .e., Applications, Contractual Provisions, Resolutions , etc. , shall be considered as references to OCJP as of January 1 , 1974. 2. Paragraph 4 of the Standard Grant Award Conditions is hereby amended to read as follows: "4. Operation Reports. This grant award is made upon the express condition,—in addition to all other terms and conditions contained herein, that the Subgrantee will submit promptly when due to OCJP the following reports: (a) A quarterly report of the operation of the project for each three months of the project, including any extension of this award, beginning with the first month designated in the "Grant Period". Each such quarterly report will be filed on or before the tenth day after the end of each three-month period. If the period covered by the final quarterly report is less than three months, the final quarterly report will be filed by the Subgrantee on or before the tenth day after the end of said final period. (b) Every quarterly report will discuss, in a separate section, the status of the procedures initiated to assure compliance with the Security and Privacy clause of the Crime Control Act of 1973 (42 U.S.C. , Section 3771) where applicable. (c) Each quarterly report will also set forth, in a separate section, the status of the equal employment program in terms of compliance with the LEAA Guidelines (28 CFR, Sections 42, 301 et sec .) where applicable. (d) A final report on or before the 90th day after the completion of the project, including any extension of this grant award, covering the entire period of the project. (e) Such additional reports in such form and containing such infor- mation as either OCJP or LEAA may reasonably require. Each quarterly report and the final report will describe activities and accomplishments during the period covered by the report. Special attention will be given to project phases or stages which have been completed (e.g. , initial planning state, completion of preliminary survey effort, purchases of required equipment, staging of pilot training programs, etc.). Any special reports , evaluation studies , publications or articles prepared as a result of the operation of the project during the quarter will be attached, and major administrative developments will be covered (changes in personnel , project design, etc.). Problem areas and critical observations as well as project success , will be mentioned and frankly discussed in all of the reports. 09215 It is expressly understood and agreed that any funds otherwise due or r payable to the subgrantee under this grant award will not be due or pay- able and this grant award may be terminated if any of the reports which the subgrantee is required to submit to OCJP under the terms and conditions of this grant award are not submitted to OCJP promptly when due, provided that any payment by OCJP to the Subgrantee after the Subgrantee has failed to file with OCJP any such required report when due shall not be considered as grounds for any waiver or estoppel against OCJP." 3. The following provisions are hereby added to the Grant Award Conditions: Security and Privacy A. The Subgrantee agrees that except as provided by Federal law other than the Crime Control Act of 1973 (42 U.S.C. , Sections 3701 et seg.) , none of its officers or employees shall use or reveal any _research or statistical information furnished by any person and identifiable to any specific private person for any purpose other than the purpose for which it was obtained. Copies of such information shall be immune from legal process, and shall not, without the consent of the person furnishing such information, be admitted as evidence or used for any purpose in any action, suit, or other judicial or administrative pro ceedi ngs. B. Criminal history information: (1) The term "criminal history information" includes records and related data, compiled by law enforcement agencies for purposes of identifying criminal offenders and alleged offenders and maintaining as to such persons summaries of arrest, the nature and disposition of criminal charges, sentencing, confinement, rehabilitation and release. (2) If the Subgrantee utilizes "criminal history information", the Subgrantee shall comply with the following: All criminal history information collected,* stored, or dissemi- nated shall contain, to the maximum extent feasible disposition as well as arrest data where arrest data is included therein. The collection, storage, and dissemination of such information shall take place under procedures reasonably designed to insure that all such information is kept current therein; the Subgrantee and any contractor or sub-contractor shall assure that the security and privacy of all information is adequately provided for and that such information shall only be used for law enforcement and criminal justice and other lawful purposes. In addition, an individual who believes that criminal history information con- cerning him contained in an automated system is inaccurate, incomplete, or maintained in violation of the Crime Control Act of 1973, shall upon satisfactory verification of his identity, be entitled to review such information and to obtain a copy of it for the purpose of challenge or correction. 00216 . , C. Any person violating the Securi and PrivacZ provisions contained herein or of the Crime Control Act of 1973 42, U.S.C., Section 3771 (c), or of any rule, regulation, or order issued thereunder,' shall be fined not to exceed $10,000 in addition to any other penalty imposed by law. D. The subgrantee assures that the foregoing provisions of the Securit and Privacy clause shall be incorporated, as appropriate, into all contracts, subgrants or sub-contracts. _00217 ADDENDUM No. 2 July 10, 1975 t P,.r.graph 17 of the Standard Grant Award Conditions, entitled "Publications", is deleted and the following "Publications" clause is substituted. 17. Publications. Before publishing any materials produced by activities supported-Sy' this Agreement, the Subgrantee or its contractor (the contractor) shall notify OCJP 90 days in advance of any such intended publication and shall submit 20 copies of the materials to be published. Within 60 days after any such materials have been received by OCJP, OCJP shall submit to the Subgrantee its comments with respect to the materials intended to be publishea. The Subgrantee or its contractor shall determine, within 10 days after receipt of any such comments, whether or not to revise the materials to incorporate the comments of OCJP and shall advise OCJP of its determination within 15 days after such comments have been received by the Subgrantee or its contractor. If the Subgrantee or i-ts contractor determines not to incorporate any of the comments of OCJP into the text of the materials, it may publish the materials provided that the initial preface or introduction to these materials as published contain the following: A. A credit reference reading as follows: "The preparation of these materials was financially assisted through a federal grant from the Law Enforcement Assistance Administration and the California Office of Criminal Justice Planning and under Title I of the Crime Control Act of 1973." B. A disclaimer statement reading as follows: "The opinions, findings, and conclusions in this publication are those of the author and not necessarily those of OCJP or LEAH. OCJP and LEAA reserve a royalty- free, non-exclusive, and irrevocable license to reproduce, publish and use these materials, and to authorize others to do so. A copy of these materials may be obtained from OCJP or LEAA upon, payment of the cost for reproducing the materials." C. The comments of OCJP in full, unabridged, and unedited. If the Subgrantee or its contractor wishes to incorporate some or any of the comments of OCJP in the text of the materials, it shall revise the materials to be published and resubmit them to OCJP which shall prepare comments on the resubmitted data within 30 days after receipt thereof. Within 10 days after receipt of these comments, the Subgrantee or its contractor shall determine whether or not to accept or adopt any of the comments on the revised materials as resubmitted to OCJP and shall advise OCJP of this determination within 15 days after receipt of the comments of OCJP. Thereafter, th LTmaterials may be published or revised in accordance with the procedures set forth above for the publication of materials on which OCJP has submitted its comments to the Subgrantee or its contractor. If OCJP has not submitted its comments on any materials submitted to it within 90 days after OCJP has received any such materials, the Subgrantee or its contractor may proceed to publish the materials in the form in which they have been submitted to OCJP but shall include the credit statement and.the disclaimer statement set forth above, but without any further comments. 00218 r Addendum #3 June 30, 1976 1. The following provision is hereby added to the Standard Grant Award Conditions: Exclusion from Competition. Requests for proposal or invitations for bid issued by the grantee or a subgrantee to implement the grant or subgrant project are to provide notice to prospective bidders that the LEAA organizational conflict of interest provision is applicable, in that contractors that develop or draft specifications, requirements, statements of work and/or RFPs for a proposed procurement shall be excluded from bidding or submitting a proposal to compete for the award of such procurement. See LEAH Guideline Manual M 7100.1A, Chapter 3, paragraph 49e. 2. Paragraph 15 of the Standard Grant Award Conditions, entitled "Title to Property" is deleted and the following clause is substituted: Title to Property. Title to property acquired in whole or in part with grant funds in accordance with approved budgets shall vest in the subgrantee to the extent of the subgrantee's contribution toward the purchase thereof. Utilization and disposition of grant acquired property at termination of the grant period shall be subject to the provisions of Attachment N Federal Management Circular 74-7 and LEAA and OCJP administrative regulations and guidelines. Subgrantee shall be held accountable for all property acquired with grant funds. Subgrantee shall exercise due care in the use, maintenance, protection and preservation of such property during the period of use. 00219 In. the Board of Supervisors of Contra Costa County, State of California - In the Matter of A PPLICATION AR GRANT ENTITLED RESOLUTION N0, 77/939 ' DRUG IDENTIFICATION WHEREAS the County of Contra Costa desires to undertake a certain project designated Drug Identification to be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Art of 1968, PL 90351, as amended, (hereafter referred to as. 00JP) . NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra ' Costa County Board of Supervisors_is authorized, on its behalf to ._submit the attached Application for Grant for Law Enforcement Purposes to - OCJP and is authorized to execute on behalf of the County of. Contra Costa the attached Grant Award for law enforcement purposes including any extensions or amendments thereof. BE IT FURTHER RESOLVED that the applicant agrees to' provide all matching funds required for said project (including any extension or amendment thereof) under the Crime Control Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be appropriated'as required thereby. PASSED by the Board on November 8 ,. 1977: Orig: Sheriff-Coroner cc : Criminal Justice Agency of Contra Costa County via _ Sheriff County -Administrator County Auditor-Controller County Sheriff-Coroner (Sheriff to distribute executed copies) RESOLUTION.NO. 77/939 00220 OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD The Office of Criminal Justice Planning, hereinafter designated "OCJP", hereby makes a grant award of funds to 1 . Contra Costa Count hereinafter designated "Subgrantee", under the provisions of check one Title 1 , Part C ' , Omnibus Crime Control and Safe Streets Act of 1968 (PL 90-351 ) , as amended, hereinafter designated "Crime Control Act" (or) ❑ Juvenile Justice and Delinquency Prevention. Act of 1974 (PL 93-415) , hereinafter designated "Juvenile Justice Act", in the amount; and for the purpose and duration set forth in this grant award. Program Category 2.3.3.0 Acquire Equipment CCCJ Program - Reducing and prevention of illegal trafficking in drugs. 2. Project Title AwNo. 5. — ar D-/— DRUG IDENTIFICATION Grant Period 6. -7 9 3. Project Director Name, Address, Telephone) Federa Amount 7. $34,200 Sheriff-Coroner Harry D. Ramsay State Buy-In Ex-Officio Chief of Police, City of Lafayette 8. S 1 900 P.O. box 391, Pine and Escobar Streets pp zcant Hard Match Martinez, California 94553' (415-372-2402) 9. 1,900 4. Financial Officer Name, Address, Telephone Other Match JJ only) Acting Auditor-Controller Donald L. Bouchet 10.Total Project Cost Room 103, Finance Building Martinez, California 94553 (415-372-2181) 11 • $38,000 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer. the grant project in accordance with the terms and conditions set forth in or incorporated by reference in this grant award and the applicable provisions of the Care Control Act identified above. The .S grant certifies that federal and state funds received will not be used to re a e 1 funds that would, in the absence of--s federal and state aid, be grade a` 'a - the act ty being supported unde(,tf agree�r+ent _. Date OFFICE OF CRI31IORL STICE PLANNING, 0> f�cia Authoriz d sign for Subgrantee ,STATE OF CALIF R IA Name: . Warren D. Boggess Title: Chairman of the County Board of 'K i N , f ,� -7� Telephone: 687-6700 Supervisors Executi�4e Director, 0,--jr Date Address: Concord, California o o ! ` Cl v SPrECIAL DEPOSIT FUND LEAA, Fiscal Year �0 � � `.GENERAL FUNID I herec;u certi,-u upon my cti-r_ perzoral ITcn Y7:oWZea e tkat bu_r-ettc �uncs c_re a, i c�Ze V, for the ^ar icc ars, purpose o; this e=er^_- _- t ire a:,ove. - r, :' r Q• i.t �� � Li DSC i 2181 s c .ha. c!1 cor.�'ie�s fen�a• n(�16r a ) h^_reby t ri./ vn 'ied wah. and �n ��TT _ e:npt:on !;pvn barn c. o: -•� 'P Fiscal Office crotilm with board order I,:,fi� r auolServ;ces arPPrwoLDePartccrd 3• REGIO3: PROJECT #: 13. CERTIFICATION OF FORMULATION AND AVAILABILITY OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM I, John Quartarnln (Project Director or other au�ho- rized official) certify that the Sheriff-Coroner's Office (criminal justice agency) has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 , et seq. , subpart E, and that it is on file in the office of the Sheriff-Coroner (name), Harry D. Ramsay (address), P. 0. Box 391 , Martinez, CA 94553 (title), for review or audit by officials of the cognizant state planning agency or the Law Enforcement Assistance Administration, as required by relevant laws and regulations. / Z Signed G Admin. Services Asst. ' Title Nov. 1 , 1,977 Date -3- 14. NEGATIVE DECLARATION GENTLEMEN: In accordance with the procedures for the preparation of environmental impact statements , an environmental assessment has been performed on the proposed agency action below: Drug Identification (Title of Project The assessment process did not indicate a significant environmental impact -From the proposed action, and the project will not involve any of the following: a. New construction projects. b. The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons. c. The implementation of programs involving the use of pesticides and other harmful chemicals. d. The implementation of programs involving microwaves or radiation. e. Research and technology, the anticipated or intended future applica- tion of which could be expected to have a potential effect on the environment. Consequently, an environmental impact statement will not be prepared. An environmental impact appraisal , which summarizes the assessment and the reasons why a statement- is not required, is on file at the above office and will be available for public scrutiny upon request. Sincerely, �ignatute of Proj—ect Director or ' `other authorized official) -4- PROJECT SUMMARY Project Fundu CaWl State Number Applicant Titles Requested Hatch Patch New County of Contra Costa DRUG IDENTIFICATION 34,100 1,900 1 ,900 (Total: $38,000)— Description: This project aims to improve the Crimin.,l.istics Laboratory's caliabiliti_es to remain currunt with the illicit drug scene and to provide e=vidential grounds for chiArging suspects in a timely manner. In recent years, greater percentages of laboratory samples are illicitly produced drugs. Because these drugs lack -the' purity of industrially manu- factured products and closely resemble uncontrolled substances, qualitative and quantitati._ analyses are difficult. The time consumed in drug identification and quantitation be=yond 48 hours results in the release of detained suspects. The project would purchase One automated chromatograph, dedicated solely to drug identification and.quantitation. At present, laboratory equipment is operated manually and subject to use for other criminalistic purposes; time-consuming drug analysis is often delayed or interrupted. The new machinery should decrease the average examination time on drug samples to under two days. This project has a duration of one year only and requires the hiring of no additional staff. Continuing costs for supplies and maintenance will be absorbed into the operating costs of the laboratory. j . Functional Fntity (Implementing Org'n) : SHERIFF'S DEPAR'MENT CRIMINALISTICS LABORATORY Program Thrust (for publication) : The project purchases two automated chromatographs to decrease time required for qualitative and quantitative analysis of confiscated drug samples. Target Group(s) (For whom) : Law enforcement agencies and District Attorney. Crime Addressed (Which crime(s) ) : Narcotics. X Recrion G 1176 XlPart CI }{ 1st Year Project State Agency '77 Part E 2nd Year Project. Private Agency X '78 JJ DP R3rd Year Project OCJP Standard Program Descriptors (Refer to definitions) : Function 1.1.0.0. Program 2.3.3.0. Target Group 3.7.1.0. Crime- 4.3.3.0. Judicial Planning Committee Review Required Yea No 011224 Judin-'-I. P, or+n- ,.. :«t OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET I BUDGET CATEGORY AND LINE ITEM DETAIL COST G. Equipment Automated Drug Identification Equipment $38,000 The high pressure liquid chromatography equipment consists of the following subunits: 1. Solvent flow programmer units 2. Sample detection units 3. Sample processor and automated injection unit 4. Temperature controlled oven unit 5. Solvent preparation unit 6. Data processing unit 7. Printer/plotter unit 8. Sample collection unit ' r 9. Mini computer unit These subunits may be purchased as a single system or as separate components depending on. the results of equipment tests to be conducted by our laboratory. Formal bids will be issued for this equipment and normal bidding procedures will be followed. Pages 6 through 11 are omitted CATEGORY TOTAL $38,000 16. - FRGJECT TOTAL $38,000 17. FUND DISTRIBUTION FEDERAL STATE LOCAL a. Amount of Funds (a) $34,200 (b) $1,900 (c) $1,900 b. Percentage of Funds 9010, 510 5- -12- 002,2� BUDGET SUIMARY FOR GRANT PROJECT* (P�OYE) (NORE) BUDGET CATEGORY FIRST YEAR SECOND -YEAR THIRD YEAR Personal Services- Salaries - - - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - Personal - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Personal Services- Benefits - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Travel - - - - - - - - - - - - - - - - - - -- - - - - - - - - - - - - - - - - - Consultant - - - - - - - - - - - - - - - - - - - - - - - - - Consultant i Services - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Construction- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Operating Expenses - - - - - - - - - - - - - - - - - - A - - - - - - - - - - - - - - - - Equipment $38,000 TOTAL - $38,000 FUND DISTRIZ"-TION OF TOTALS Federal $3x,200 a 9 0 Z State $ $ 1,900 5. Local $ $ $ 1,900 *See multi-year funding policy. _iia_ PROJECT NARRATIVE Problem Statement The Criminalistics Laboratory of the Contra Costa County Sheriff-Coroner's Department is responsible for the examination and subsequent expert court testimony on all of the drugs and narcotics evidence confiscated in Contra Costa County. This represents approximately 1,250 cases per year. Due to recent California legislation requiring that juvenile offenders be charged within 48 hours of arrest or be released and the increasing complexity of the .drug scene, it is critical that technical capabilities of the laboratory drug analysis program be updated and strengthened. The -legislation regarding the treatment of juvenile drug offenders makes it necessary for the laboratory to conduct the analyses in these cases as rapidly as possible so that these individuals can be charged prior to their release. With regard to the changing complexion of the types of drugs received by the laboratory during the past several years, the number of drugs submitted for analysis which were manufactured in illicit drug laboratories has, increased significantly. This apparently occurred in response to stricter controls of commercially manufactured drugs by the Federal government. These illicitly manufactured drugs are much more difficult to identify than commercially manu- factured drugs because they are generally prepared using crude laboratory equipment and reagents and, in' some cases, by persons unskilled in chemistry. Organizational Qualifications Laboratory drug examination services are provided to the following agencies in Contra Costa County: the police departments of Antioch, BART, Brentwood, Clayton, Concord, East Bay Regional Parks Department, E1 Cerrito, Kensington, Martinez, Pinole, Pittsburg, Pleasant Hill , Richmond, San Pablo, and Walnut Creek; the following Contra Costa agencies: District Attorney's Office, Probation Depart- ment, County Hospital , Health Department and the Sheriff's Department, and the following state and federal agencies: California Highway Patrol , U. S. Postal Service and the Office of Naval Intelligence. Project Objective The objective of this project is to ensure that the laboratory's technical capabilities remain current with the illicit drug scene and to provide labora- tory services to clients in sufficient time so that suspects can be charged prior to their release. These two objectives are. to be accomplished without increasing the laboratory staff. Achievement of the project objectives will allow the Criminalistics Laboratory to make progress toward achieving CCCJ objectives 1 through 3 in Program 3. Methodology the r�ethodology for achieving the objectives will be to acquire computer controlled high pressure liquid chromatography equipment and such other equip- ment as may be necessary to permit the rapid and thorough analysis of a broad spectrum of drugs and narcotics. The additional equipment may include sample preparation equipment such as a rotary evaporator and sample identification equip- ment such as an equipment modification to the laboratory's existing infrared spectrophotometer so that it can be used for this purpose. 00221" Project Narrative Page 2 Laboratory staff will select, program and operate the automated drug analysis system. This equipment is currently under development and it is anticipated that all of the components of the system will be commercially available by January, 1978. The basic hardware has been tested in our laboratory to ensure that this application is appropriate. The computer components and automated injection and recording components which are currently under development will beA ntegrated into the basic equipment during the course of the project. Implementation of the project will be accomplished by the laboratory staff under the direction of the Supervising Criminalist and the Chief of the Crimi- nalistics Laboratory. Staff training will be provided by the company supplying the equipment. Reagents and drug standards necessary for the operation of the equipment will be provided by the Criminalistics Laboratory. It should be noted that this project will be the first attempt in the Forensic Science field to automate the analysis of controlled substances using computer controlled high pressure liquid chromatography. Work Schedule It is difficult to establish a strict timetable for the project because many of the components of the system are not commercially available at present. It is anticipated that the equipment will be selected by February, 1978 and equip- ment delivery will probably occur in March or early April. Several months will then be required to set up the equipment, develop the operating programs, and commence operations. Quarterly project reports will be prepared describing the technical progress of the project and its-"financial position. In addition, the final report will contain detailed information onthe procedures used to conduct the analyses so that the Law Endorcement Assistance Administration can dissemi- nate this information to other Criminalistics laboratories who wish to automate the analysis of these substances. Management Records Records will be maintained in the following areas: 1. The expenditure of funds for the purchase of equipment. 2." Equipment procurement records. 3.* The procedures developed for the analysis orf-controlled substances. 4. Services provided by the laboratory as a result of the implementation of the system. This information will include the number and types of cases examined, and the names of the agencies receiving this service. Project Assessm—ent The project assessment will be to determine the ability of the equipment to conduct unattended analyses on a broad spectrum of drugs and narcotics during . evening hours so that the results of the analyses will be available for labora- tory clients on the next working day. In addition, laboratory clients will be 00228 r r Projett Narrative - Page 3 A surveyed to determine if the additional information provided by this system regarding quantities of controlled and excipient substances contained in the submitted specimens is of value in their investigation and subsequent prosecu- tion of drug users and traffickers. Plan .for Assumption of Cost The only cost for continuing this program will be the purchasing of necessary supplies and reagents for the operation and maintenance of the equipment. These costs will be incorporated in the operating budget of the Criminalistics Labora- tory.: The equipment will be operated by the existing staff of the laboratory. 00229 10-18-77 t In the Board of Supervisors of . Contra Costa County, State of California In fhe Moffer of APPLICATION FOR GRANT ENTITLED RESOLUTION NO. 77/940 GUNSHOT RESIDUE COLLECTION WHEREAS the County of Contra Costa desires to undertake a certain project designated Gunshot Residue Collection to be funded in part from funds made available through the Omnibus Crime Control and Safe Streets Act of 1968, PL 90-351, as amended, (hereafter referred to as OCJP) . NOW, THEREFORE, BE IT RESOLVED that the Chairman of the Contra Costa County Board of Supervisors is authorized, on its behalf to submit the attached Application for Grant for Law Enforcement Purposes to OCJP and is authorized to' execute on behalf of the County of Contra Costa the attached Grant Award for law enforcement purposes including any extensions or amendments thereof. -- BE IT FURTHER RESOLVED that the applicant agrees .to provide all matching funds required for said project (including any extension or amendment thereof) under the Crime Control Act and the rules and regulations of OCJP and the Law Enforcement Assistance Administration and that cash will be appropriated as required thereby. PASSED by the Board on November 3, 1977. Orig: Sheriff-Coroner cc: Criminal .Justice Agency of Contra Costa County via Sheriff County Administrator County Auditor-Controller County Sheriff-Coroner (Sheriff to distribute executed copies) RESOLUTION N0. 77/940 00230 • OFFICE OF CRIMINAL JUSTICE PLANNING GRANT AWARD - The Office of Criminal Justice Planning, hereinafter designated "OCJP", hereby makes a grant award of funds to 1 . Contra Costa Countv hereinafter designated "Subgrantee" , under the provisions of check one TitTe , Part G Omnibus Crime Control and Safe Streets Act of 1968 (PL 90-351 ) , as amended, hereinafter designated "Crime Control Act" (or) ❑ Juvenile Justice and Delinquency Prevention Act of 1974 (PL 93-415) , hereinafter designated "Juvenile Justice Act" , in the amount and for the purpose and duration set forth in this grant award: Program Category 2.3.3.0 CCCJ Program' - To reduce robbery, burglary and related crimes. 2. Project-Title Award No. 5. — Gunshot Residue Collection Grant Period 6. 1-1-78 to 3-31-79 3. Project Director Name, Address, Telephone) ed r-aTAmount Sheriff-Coroner Harry D. Ramsay 7' 57,650 Ex-Officio Chief of Police, City of Lafayette tame25 4_n P.O. Box 391, Pine & Escobar Streets 8' Z Martinez, California 94553 (415-372-2402) Applicant Hard Match 9. $ 425 4. Financial Officer Name, Address, Telephone) Other Match only) Acting Auditor-Controller Donald L. Bouchet 10. Room 103, Finance Building Total Project Cost Martinez, California 94553 (415-372-2181) 11 ' $8,500 This grant award consists of this title page, the application for the grant which is attached hereto as Attachment A and made a part hereof, and the Standard Grant Award Conditions which are attached hereto as Attachment B and made a part hereof. The Subgrantee hereby signifies its acceptance of this grant award and agrees to administer. the grant project in accordance with the terms and conditions set forth in or incorporated by reference in this grant award and the applicable provisions of the Crime Control Act identified above. The Subgrantee certifies that federal and state funds received will not be used to rep ace lgcaunds that would, in the absence of suc federa and tate aid, be made a+, i ti'1✓�t�e acti, . being s rted under t `s ree.er�t Npy 8197 ate OFIFIG OF CRI�t NA ,JUSTIC PLAi�NING, Officia • '.uthorized o ign for Subgrantee STAT OF LI; RN Al Name: Barren D. Boggess } Title: Chairman of the County Board of JC Telephone: 6"/-6)0.0 Supervisors E-<ec'utive/r rector, CCJP Date Address: Concora, California .cn�p SPECIAL DEPOSIT FUND LEAA, Fiscal Year �'� , GEN�RkL FUND i J _3 hereoa c=,-i r�'y uror, my cLm perccra? I E�•1,i �6j+ ice'-HP 21� - , krou;?a �e �iw:. c,,cc'aeted furds c.»e cvai?ab?e f..o�r ire per:ca {rf. cra�,:,�rrose of ti:is f��*-_en^i- r_•,}� '�: - ::. - .i-:i , " � __ - re s4- ';ove. -%(�y !}� ;S 1a' "l�•�• [moi 4L�•V ., DEC12 197? 1 }..r��� c-.rSi*v }.'.:.: c}} fair elf- :J emJ:iJn }.: :•• F_a� ea::riF_� w;t anal C L .,P Fascal 0, icer Microfi! od with board order .,r +�} -_s up f�.a}. `"f`�CJP Fort 502 Revised 7-1-76 -2- 1\LVtVN. PROJECT #: 13. CERTIFICATION OF FORMULATION AND AVAILABILITY OF EQUAL EMPLOYMENT OPPORTUNITY PROGRAM 1, John Quartarolo (Project Director or other autho- rized official ) certify that the Sheriff-Coroner's Office (criminal justice agency) has formulated an equal employment opportunity program in accordance with 28 CFR 42.301 , et seq. , subpart E, and that it is on file in the office of the Sheriff-Coroner (name), Harry D. Ramsay (address), P. 0. Box 391 , Martinez, CA 94553 (title), for reviEw or audit by officials of the cognizant state planning agency or the Law Enforcement Assistance Administration, as required by relevant laws and regulations. ned Admin. Services Assistant Title November 1 , 1977 Gate 14. NEGATIVE DECLARATION GENTLEMEN: In accordance with the procedures for the preparation of environmental impact statements , an environmental assessment has been performed on the proposed agency action below: Gunshot Residue Collection (Title of Project The assessment process did not indicate a significant environmental impact from the proposed action, and the project will not involve any of the following: a. New construction projects. b. The renovation or modification of a facility which leads to an increased occupancy of more than 25 persons. c. The implementation of programs involving the use of pesticides and other harmful chemicals. d. The implementation of programs involving microwaves or radiation. e. Research and technology, the anticipated or intended future applica- tion of which could be expected to have a potential effect on the environment. Consequently, an environmental impact statement will not be prepared. . An environmental impact appraisal , which sum,-narizes the assessment and the reasons why a statement. is not required, is on file at the above office and will be available for public scrutiny upon request. Sincerely, S;gnature of Proj eci: Di rector or ' Wher authorized official ) 00233 -4- PROJECT SUMMARY Federal Luca! prosect Funds Cauh State Number A pl icant Title Ruquested Mdtch Macs New cuur►ty of Contra Costa GUNSHOT RESIDUE COLLECTION 7,650 415 425 (Total: $8,500) Description: The Gunshot Residue Collection project aims to increase the f6rerisic capabilities' )f the Criwinalistics Laboratory on cases involving the suspected discharge of firearms. Positivo identification of firearm discharge can be obtained through gunshot residue analysis. Currently, these examinations are performed fur •the Sheriff's Department only by the Aerospace Corporation in Southern California. This procedure of sending samples to Southern California is an ino?fficient and time-consuming process. However, in four months when Aerospace's federal grant terminates, the Sheriff will no longer have free access to the equipment. This project allows law enforcement agencies throughout the county to use updated equipment rece►�tly acquired by the Alameda County Sheriff's Department. Its scanning electron microscope -and energy dispersive X-ray analyzer were purchased under a LEAH grant, on the condition that they would be available to neighboring counties for gunshot residue analysis. To benefit from this resource, law enforcement agencies in Contra Costa County need collection kits and training in their use. The grant will purchase gunshot residue collections kits and develop videotape training materials: The project will last one year only; nominal costs for reconditioning collection kits will be assumed by participating agencies. Functional Entity (Implementing Org'n) : SHERIFF'S DEPARTMENT CRIMINALISTICS LABORATORY Program Thrust (for publication) : The project allows law enforcement agencies throughout the county to make positive identification of firearm discharge. With the purchase of gunshot residue collection kits and the development of training materials, Contra Costa law enforcement agencies can use new purchase analytical equipment in a Targe~ Group(s) (For whom) : neighboring county. Law enforcement agencies and District Attorney. Crime Addressed (Which crime(s)) : ` Violent crime committed with gun. Y Region G '76 Part C N lst Year Project State Agency '77 Par: E 2nd Year Project Private Agency X '78 JJ DP 3rd Year Project pCJp Standard Program Descriptors (Refer to definitions) : Function 1 . 1 .0.0. Program 2.3.3.0. Target Groin 3.7.1.n_ Crime 4.1.1 .0. Judicial Planning Committee Review Required Yes No 4�� Judicial. Pi e.Wlir..a Committee Reco=endation Approve Disapprove 1/77 OFFICE OF CRIMINAL JUSTICE PLANNING 15. PROJECT BUDGET - BUDGET CATEGORY AND LINE ITEM DETAIL COST A. Personal Services - Salaries Criminalist Intern $6.15 per hour x 325 hours = $2,000 $2,000 One_Criminalist Intern to develop, prepare and distribute the gunshot residue collection kits. In addition, this person will assist in the preparation of the training materials which will be used in the training program. The salary is based upon the county salary schedule for Criminalist Intern. i TOTAL * $2,000 OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET _ BUDGET CATEGORY AND LINE ITEM DETAIL : COST F. Operating Expenses Video Tapes $25 per tape x 20 tapes = $500 $500 The video tapes will be used to provide instruction in the techniques for collecting the gunshot residue and on the significance of the examination results. Gunshot residue collection kit supplies $p per kit x 2,000 kits - $6,000 $6,000 Each kit will be used to collect gunshot residue from a single individual . TOTAL• $6,500 00236 OFFICE OF CRIMINAL JUSTICE PLANNING PROJECT BUDGET - BUDGET CATEGORY AND LINE ITEM DETAIL COST G. Equipment None i Paas 7, 8, 9 and 10 omitted CATEGORY TOTAL 16. PP.OJECT TOTAL $8,500 17. FUND DISTRIBUTION FEDERAL STATE LOCAL a. ' Amount of Funds (a) 57,650 (b) $425 (c) $ 425 b. Percentage of Funds 90: 5: 5: . . -12- 00237 BUDGET SUMMARY FOR GRAN1 T -PROJECT* (None) (None) BUDGET CATEGORY FIRST YEAR SECOND YEAR THIRD YEAR Personal Services- . Salaries $2,000 - - - - -•- - - - — - - - - - - - - - - - - -- - - - - - - - - - - -- Personal Services- Benefits - - — — — — -- - — — — — — — — — — — — — — — — — — — — —° - - — — — -- Travel - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Consultant.- - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - Consultant. Services Construction =• - - — — — — — — — — — — — — — — — — — — — -- - — — — — — — — — — -- Operating Expenses $6,500 Equipment TOTAL. $$,500 FUND DISTRIBUTION OF TOTALS _. Federal = S $7,650 0. 904. State $ $ 425 5" w Local $ $425 00238 % 5Z w *see taulti-year funding policy. PROJECT NARRATIVE Problem Statement This project is designed to bring the technology developed by the Law Enforce- ment Assistance Administration (LEAA)- in the collection and examination of gunshot discharge residue to the Criminal. Justice Agencies in Contra Costa County concerned with crimes involving firearms. Gunshot discharge residue is produced when a firearm is fired. The cloud of gases and.particulate material which are generated by the explosion of the gun powder in the cartridge case condenses on the shooter's hand and is retained there for a period of time. Currently, this residue is collected and analyzed using the technique of very limited capability. This technique can only indicate if there is evidence of firearm discharge. residue. It is not capable of posi- tively identifying the presence of this residue. An advanced technique recently developed through LEAA funded research is capable of providing positive identi- fication of the presence of gunshot discharge residue. Generally this type of information is of critical importance in the investigation of crimes in which a firearm has been used. In order to use this new technique, gunshot discharge residue kits will have to be prepared and distribured to those agencies concerned with this type of inves- tigation. In addition, training will have to be provided on the technique used to collect the residue. The analyses of these specimens can then be conducted at the Alameda County Sheriff's Department Criminalistics Laboratory, using equipment acquired with LEAA funds for this purpose. The Alameda County Crimi- nalistics Laboratory has agreed to allow our laboratory to conduct the analysis of this' residue on an equipment available basis. Organizational Qualifications The Contra Costa County Sheriff's Department Criminalistics Laboratory provides the evidence examination services in firearm cases for the following agencies in Contra Costa County: the Police Departments of Antioch, BART, Brentwood, Clayton, Pittsburg, Pleasant Hill , Richmond, San Pablo, and Walnut Creek; the following Contra Costa agencies: District Attorrey's Office and Sheriff's Department; the following State agencies: California Highway Patrol and the Department of Fish and Game and the following Federal agencies: Naval Investigation Services, Depart- ment of-the Treasury, and the Federal Bureau of Investigation. Protect. Objectives _. This project fits within CCCJ Program Number 2 and its overall goal is to improve the e t _::tiveness and efficiency of law enforcement's crime prevention capabilities by developing a program designed to improve the quality of evidence and case preparation. The objectives of this project are threefold: 1. To train law enforcement and Coroner's officers in the technique for collecting gunshot residue. 2. To provide the law enforcement agencies with the kits necessary for the collection of this residue. .00239 • Y PROJECT NARRATIVE Page 2 3. To provide instruction on the significance of the examination results of this evidence to law enforcement investigators, Coroner's Officers, Public Defender and District Attorney's staff and to the judges in ` Contra Costa County. Methodology The goal of this project will be attained by training criminal justice personnel in the-utilization and significance of this procedure and by providing kits necessary for the collection of this residue. Initially the training classes will be provided by laboratory staff. Subsequent training and refresher classes will be provi.ded .using video tape training films which will be prepared during the course of this project. The kits will be developed and constructed by a Criminalist Intern, a temporary County government position. The project will be accomplished utilizing the Criminalist Intern and the laboratory staff under the direction of the Supervising Criminalist and the Chief of the Criminalistics Laboratory. Work Schedule This project is predicated on the equipment acquisition, installation, and operation by the Alameda County Criminalistics Laboratory. It is anticipated that the equipment will be available for use by May, 1978. The gunshot residue kits will be prepared prior to this date; however, the training aspects of the program will not be initiated until the Alameda County instrumentation is avail- able to all our laboratory staff. Management Records Management records will be maintained in the following areas: 1. Expenditures for supplies. 2. 'Expenditures for personnel . 3. Training provided in the use of this technique. 4. Information on number and types of cases examined and the names of the agencies receiving the service. Project Assessment The project assessment will consist of an evaluation of the usefulness of this evidence in the investigation and prosecution of crimes involving firearms. This info ration will be solicited from the criminalists who conduct the analyses and the investigators and deputy district attorneys who use the information. =Assumption of Costs The only cost for continuing the project will be the reconditioning of the gunshot residue collection kits. This cost is estimated to be approximately $100 per year. It can easily be assumed by those agencies using the kit. 00240 GTM:rb In the Board of Supervisors of Contra Costa County, State of California November 8 .� 19 71- In the Matter of _ Grievance Appeal of Mr. Charles Johnson. This being the time fixed for Board determination on the appeal of Mr. Charles Johnson from the Employee Relations Officer's denial of a grievance relating to a decision of the County Auditor- Controller ;denying a merit increment; and The Board on October 25, 1977 having directed the parties to submit grievance records, written presentations and recommenda- tions for Board determination; and Mr. Henry L. Clarke, General Manager, Contra Costa County Employees Association, Local No. 1, having appeared on behalf of Mr. Johnson and having reviewed the circumstances surrounding said grievance; and Mr. Charles Johnson having appeared and commented on they statements contained in the fact finder's report; and Mr. Donald L. Bouchet, Acting County Auditor-Controller, having responded to questions posed by members of the Board; and The Board members having discussed the matter; IT IS BY THE BOARD ORDERED that, based on the information, contained in the fact finder's report and other documents and testimony submitted this day, the appeal of Mr. Johnson is DENIED. PASSED by the Board on November 8, 1977• 1 hereby certify that the foregoing is a true and correct copy of an order- entered on the minutes of said Soars! of Supervisor. a:: the date afa•__eia_ cc: Mr. C. -Johnson VAtness my hand and the Seal of the Board of Mr.- H. L. Clarke Supervisors Acting County Auditor- affixed this 8th day of NnvPmher I9.zz_ Controller County Administrator' Director of Personnel J. R. OLSSON, Clerk BY � C Deputy Clerk Helen C. Marshall 00241 Contra • • Costa CIVIL SERVICE DEPARTMENT County Administration Building ROCEMET) L jLdo-L-vu W NOV 1977 Date. November 2, 1977 J. R. ou!30N CLERK BOARD Oi SUPERVISORS T0: Board of Supervi so s CONT� OSrA CO. ....._Deputy FRO\l: Arthur G. Will , Employee Relations Officer GG� BY Y P: William G. Ray, Chief, Employee Relations Division t9, E— SUBJECT: Grievance Filed on Behalf of Charles Johnson On October 25, 1977 the Board directed the parties involved in the above grievance to submit the grievance record and written presentations and re- commendations to the Board for determination on November 8, 1977 at 11 :05 a.m. In accordance with Ordinance Code Section 34-28.018 the Employee Relations Division is forwarding herewith the grievance record and a written presentation from the Acting Auditor-Controller. The grievance record includes the following: a letter from Mr. Henry Clarke, General Manager, Contra Costa County Employees Association, Local No. 1 to the Auditor-Controller filing the grievance on behalf of Charles Johnson; a letter from the Auditor-Controller to Mr. Clarke advising him of the department's selection of a management fact-finder; the Fact-Finder's Report; a letter to Mr. Clarke from the Auditor-Controller denying the grievance at the departmental level ; a letter from Mr. Clarke appealing the grievance to the level of the Employee Relations Officer; a letter from the Chief of the Employee Relations Division to Mr. Clarke confining an agreement to waive the time limit on the Charles Johnson grievance for ten (10) days; the report of the Employee Relations Officer; a letter from Mr. Clarke requesting a waiver of the time limit on the appeal of the grievance; and a letter from Mr. Clarke to the Chairman of the Board appealing the grievance to the Board of Supervisors. WGR:pr cc: Auditor-Controller County Administrator County Counsel Clerk of the Board Contra Costa County Employees Association, Local No. 1 /Microfilmed with board order AK 63 00242 ns Auditor-Controller Offic - Contra Accounting Cost • Niols Finance Building a Nicholas G.Norris 372.2246 Martinez,California 94553 Budgets (415) 372.2181 County Charles O.Thompson 372.2018 Cost Accounting James A.Horst 372-2895 F .�wlatd>rnt A'LM \0 Xi3rXMX Data Processing Glen C.Taylor 372-2377 Donald L.Couchet Internal Audit )AMN tMX Auditor-Controller John A.Aylard 372.2161 Acting Purchasing William A.Schmidt 372-2172 Systems Arthur T.Sturgess 372-2157 Special Districts/Taxes November 1, 1977 Sam Kimoto 372.2236 James P. Kenny Nancy C. Fanden Robert I. Schroder Warren N.. Boggess Eric H. Hasseltine Re: Grievance appeal of Charles Johnson On November 8, 1977, you are scheduled to hear the action brought by Contra Costa County Employees Association, Local 1, to appeal the Employee Relations Officer's decision to support this department's denial of a merit increase to Air. Charles Johnson, Accountant-Auditor I, in this department. The question before the Board is whether or not this denial of a merit increase was arrived at in an arbitrary and capricious manner. As indicated in the Fact Finders' Report and the Employee Relations Officer's report, the facts show that, rather than being arbitrary and capricious, the decision was reached utilizing the department's Employee Performance Evaluation form, which provides for a systematic reviel, of performance. Discussions were Held with Mr. Johnson regarding the necessary areas of improvement. Indeed, in :u1 effort to provide Mr. Johnson with an opport.tlnity to show improvemn et, two 90-day extensions of the annual salary review period were requested and received by the department. The full documentation of the performance review process has been provided to you by the T::aployee Relations Officer, along with his report. Although Mr. Johnson disagrees with his supervisor's judgment of his job performance, resulting in the denial of his merit increase, the charge that the decision was arrived at in an arbitrary and capricious manner is not supported by the facts. Very truly yours, DONALD L. BOUCHET Acting Auditor-Controller DLB:mp cc: Employee Relations Officer; 00243 c ,_" ,OCAI- �l r� t o p � 41'44i4. ,,- ; ;.-� c�l'LO'�tiw P.O.BOX Z2Z - 2739 ALHAPJIBAA�AVENUE - 'PI4ONE-228- 600 MARTINEZ,CALIFORNIA 94553 JEPT- October 14, 1977 RECEIVED Mr. Warren Boc,�gess 0 C T /71977 Chairman Board of Supervisors J. R OLSSON Contra Costa County CLERIC BOARD OF SUPERViSOAS A COCO. Administration Building Martinez, California 94553 Dear Sir: I have been authorized by our Union member, Mr. Charles Johnson, an Accountant- Auditor ccountantAuditor I in the Auditor-Controller's Deparbmnt, to appeal a grievance to the Board of Supervisors level. >lr. Johnson is aggrieved over the fact that his im edi.ate Supervisors rendered an e Vloyee performance evaluation report on him which was based on false information, on irrelevant items of his job performance, and did not deal with the actual facts surromding his job performance. Por. Johnson is con- vinced that this fallacious evaluation report is due to arbitrary and capricious attitudes and actions of his i*irediate Supervisors. Mr. Johnson is also aggrie-.-ed over the fact that this invalid job performance evaluation resulted in the appointing authority withholding his salary step or merit increase. Mr. Johnsen seeks the solution to his grievance of having the Board of Super- visors rule that the job performance evaluation in effect was not valid, was in effect the result of arbitrary and capricious attitudes and actions on the part of his i.mrediate Supervisors. Mr. Johnson also seeks the solution to his grievance by requesting the Board of Supervisors to rule that his salary increr-en�nt that was withheld be paid retroactive to the date that he should have receiv=ed such salary increment. The do��nts regarding this grievance will be presented, I a-n sure, to each Board rreronr b., the IIrployer Relations officer and the Chief of the Mrployee Relations Division. I have been requested by Mr. Charles Johnson to assist him in appealing his grievance to the Board of Supervisors level. Sincerely yours, Cot*IP_A COSTA COUlWlY E:-'RL -CESS ASSOCIATTIGN, LOCAL INC). 1 Henry Clanke 4 Ceneral Manager A 002 opeu/29/af1-cio 11! `!`3 cc: ��`n. Ray, Chief, Err�loyve Rel. Div. Charles Johnson THE UNION FOR PUBLIC E.AJPLOYcES ORGANIZED 1941 fir_-�•`�.� - 53 t yQCAL 0 j C�Mt'LON P.O.BOX 222 - 2739 ALHAMBRA AVENUE - PHONE 228-1"q } U:) MARTINEZ,CALIFORNIA 94553 PT. I August 12, 1977 Employer Relations Officer Contra Costa County I Administration Building Martinez, California 94553 Attention: William Ray, Chief, Fmployee Relations Division Dear Sir: We are hereby requesting a waiver on the time limit of the appeal of Charles Johnson. Ile would like to have the hearing on August 25, 1977, if possible. Thank you for your attention to this matter. 3 Sincerely, CONTRA COSTA COUNTY EMPLOYEES ASSOCIATION, LOCAL NO. 1 Henry DL. Clarke General manager HLC/aw opeu/29/afl-cio cc: Charles Johnson 011241 THE UNION FOR PUBLIC EMPLOYEES ORGANIZED 1941 r 53 Report of Employee Relations Officer on Charles Johnson Grievance Subject: Grievance filed by Contra Costa County Employees Association, Local No. 1 on behalf of Mr. Charles Johnson regarding his employee evaluation in which it was recommended that his merit step salary increase be withheld. Background: From the documents available to the Employee Relations Officer, the following chronology was developed: On April 27, 1977 Contra Costa County Employees Association, Local No. 1 filed a formal grievance on behalf of Mr. Charles Johnson at the departmental level after an attempt to reach an informal resolution with the immediate supervisor was unsuccessful . On May 6, 1977 the Auditor-Controller sent a letter to Mr. Henry Clarke, General Manager of Contra Costa County Employees Association, Local No. 1 in which he indica- ted that Mr. Wallace Donovan was being appointed as the management fact finder. On June 27, 1977 the Factfinders Report was submitted to the Auditor-Controller and to the grievant. On July 8, 1977 the Auditor-Controller wrote a letter to Mr. Clarke indicating that after reviewing the Factfinders Report he could find no reason not to support the supervisor's overall opinion of the grievant's performance. On July 12, 1977 the grievance was appealed to the level of the Employee Relations Officer. On July 26, 1977 it was agreed that the time limit on the grievance would be waived for ten (10) days. Issue: Was the supervisor's evaluation of the grievant's work performance and the subsequent decision of the Auditor-Controller to withhold the grievant's merit step salary increase arbitrary and capricious? Findings: The Employee Relations Division has conducted a review of all correspondence and other data pertinent to the appeal , inclusive of a review of the Factfinders Report. The following factors have a significant bearing on this grievance: i 1 1. During the period in which grievant was evaluated (10/1/75-4/30/77) two 90 day extensions (special salary reviews) were requested by the Department. s i s 01124-1 C The requests for the special salary reviews were made primarily because the •Department did not have the normal one year period in which to evaluate the employee's performance because of illness and leaves of absences and because he was promoted to Administrative Services Assistant II in the Office of Economic Opportunity and worked in this capacity for six months. 2. Accordipg to data provided in the Factfinders Report: a. The Accounting Manager talked with the grievant when he returned from the Office of Economic Opportunity on July 7, 1976 and indicated to the grievant that a thorough knowledge of the job was needed, and that he expected greater initiative on his part. b. The grievant stated that he met with the Accounting Manager on the morning he returned from the Office of Economic Opportunity and that the Accounting Manager said he was not happy with the work that had been reviewed during the grievant's leave at the Office of Economic Opportunity. c. According to the Accounting Supervisor a list of her concerns was supplied to an Accountant II who was to review them with the grievant upon his return to work on July 7, 1976. d. In a September 29, 1976 letter from the Accounting Manager to the grievant, the grievant was advised that very little positive development in the areas of initiative and willingness to accept increased 'responsi- bility had been seen since he spoke to him on July 7, 1976. The Accounting Manager also advised the grievant that since the evaluation was less than the normal one year, his merit increase would be postponed for 90 days at which time he would receive another evaluation. e. The Accounting Manager concurred with the denial of the salary incre- ment in that even after reviewing his September 29, 1976 letter with the grievant, he still had not observed what he considered any identi- fiable degree of improvement. 3. The Auditor-Controller Department has an employee evaluation form which utilizes a grading numbering system for evaluating work performance, use of supervision, supervisory and administrative skills, punctuality and attendance and relationship with others. 4. Section 36-4.602 of the County Ordinance Code states in part that, "The salary of each employee. . . . . .shall be reviewed on the anniversary date as set forth in Section 36-4.402, to determine whether the salary of the employee shall be advanced to the next higher step in the salary range. Advancement shall be granted only on the affirmative recommendation of the appointing authority, based on satisfactory performance by the employee. The appointing authority may recommend unconditional denial of the increment or denial subject to review at some specified date before the next anniversary." Discussion: It appears that this grievance essentially centers on whether or not the supervisor's evaluation of the grievant and the subsequent withholding of his salary merit incre- ment were arbitrary and capricious actions on the part of the Department. 00247 r A review of the Factfinders Report, particularly the verbal responses elicited from personnel regarding the grievant's work, reveals a number of claims and counter claims. While the grievant may disagree with his supervisor's specific evaluation of his performance in certain job areas, nothing has been presented which demonstrates that the supervisor's actions in regard to the employee's evaluation were arbitrary and capricious. On the contrary, a review of the grievance record shows the fol l oar;na: 1. During the time period in which the grievant's work performance was evaluated (10/01/75-4/30/77) two 90 day extensions (special salary reviews) were requested by the Department primarily to insure that there was sufficient time to evaluate the grievant's work, especially in those areas in which it was felt that improvement was needed. 2. During the evaluation period the grievant was informed by the Department, both verbally and in writing, on two different occasions of those job performance areas that needed improvement. 3. The Auditor-Controller Department has been utilizing an employee evaluation form in which a numerical grading procedure is used as a guide in evaluating overall performance. This procedure and form, which has been used by the Department for the past several years, was used by the grievant's supervisor in evaluating his performance. In summary, the actions taken by the Department demonstrate that the grievant's job performance was carefully reviewed and evaluated in accordance with the employee evaluation criteria used by the Department. The actions taken by the Department show that the performance evaluation of the grievant cannot be construed as an evaluation prepared according to whim and without reason as is inferred by the grievant's claim that the Department acted in an arbitrary and capricious manner. Conclusion: A review of the grievance record shows that the allegations raised by the grievant have not been substantiated. While the grievant may disagree with his supervisor's evaluation of his job performance and the resultant withholding of his salary merit increment, he has not demonstrated that the Accounting Supervisor and/or the Auditor-Controller acted in an arbitrary and capricious manner in making their determination. Date: August 5, 1977 Arthur G. Will Employee Relations Officer , by: William G. IZay Chief, Employee Relation/s Division i WGR:rfl cc: Grievant Contra Costa County Employee Assn. , Local No. 1 Auditor-Controller (� �l Q County Counsel 00248 County Administrator Director of Personnel I.E.D.A. ` , le ' ✓r July 29, 1177 i r. HE. my Clarke, E:,sinc!; ";1nam r ;- ContraCosta County Dw.pI oyee Association, Local No. 1 Post Office Cox 222 _ i ;?artinez, CA. 94553 Dear Mir. C1arE:e: Reference is made to our conversation of Tuesday, July 26, 1977 in t;hich it was agreed that the time licit on the Charles Johnson grievance would be %-Iai ved for ten (1 D) days. Thank you for your cooperation in this matter. Sincerely, ,1 Uli11iam G. Ray Chief, Employee Relations Division MGR:pr 00249 000. ,OCA[_ r � � 7 �MPLONP.O.BOX 222 - 2739 ALHAMBRA AVENUE - PHONE 228-1609;f L 113 MARTINEZ,CALIFORNIA 94553 DEPT. July 12, 1977 Employer Relations Officer Contra Costa County Administration Building Martinez, California 94553 Attention: William Ray, Chief, Employee Relations Division Subject: Appeal of Decision Rendered by H. Donald Funk, Auditor- Controller, on Charles Johnson Grievance Dear Sir: I have been authorized by our member, Mr. Charles Johnson, to appeal his grievance to your level. Contra Costa County Employees Association, Local No. 1, and Mr. Johnson believe that the evaluation as submitted by Mr. Johnson's Supervisor is not valid and that Mr. Johnson's last evaluation should be stricken. Contra Costa County Employees Association, Local No. 1, maintains that Mr. Funk's decision is arbitrary and capricious and is not based on fact. As a solution to this grievance we recommend that Mr. Johnson be granted the merit increase effective as of the date that it would have normally been granted. Sincerely yours, CONTRA COSTA COUNTY DIPLOYEES ASSOCIATION, LOCAL NO. 1 Henry L. Clarke General Manager HLC/aw opeu/29/afl-cio cc: Charles Johnson 3 X THE UNION FOR PUBLIC EMPLOYEES ORGANIZED 1941 011250 =- 53 Y Auditor-Controller Off i�� Contra ( :ivisions • ccounting Finance Building Costa Nicholas G.Morris 372-2246 Martinez,California 94553 County Budges (415) .372-2181 Charles D.Thompson 372-2018 Cost Accounting H. Donald Funk _ James A.Horst 372-2895 Auditor-Controller Data Processing Glen C.Taylor 372-2377 Donald L.Bouchet Assistant Audi tor.Con troller Johhnn Internal Audit - ' , �t 77 ^ t�f A.Aylard 372-2161 ` Purchasing Wiliiam A.Schmidt 372-2172 systems Arthur T.Sturgess 372-2157 July 3, 19-n Special Districts/Taxes Sam Kimoto 372-2236 r1It"r�.,,l e��r�t/ L. Claeke L�j1�Q,� q i l.c31ager C ntra Costa Cotr_ty E T>plo!%ees ASsoci.atian, LDcai b. 1 P. 0. Box 222 i-arttvitz, CA 94553 rear Mr.. Cla-eke: I haw reviewed the 'Fact Report on tate Charles Jdrm m :ase and althmpji it contains claims ind counter-clai.- , I could f=ind no reason not to o pport the stTervisor's cr erall a-pinion of T-r. Jolmt 's perfor- T_IIZXP- Sirce that desk Is a control for a ;•a+er of grant prov x, er-rors there put direct liability cwott the Cotmty. As a ratter of fact, one of the rpt -,roWs was xvx-Dw-d frcu i'Y. Jol-ns'aa's desk because of its high risk factor. L,e7 ,`'7 yon, p v ` `: .��.� P-'XUtflr-'A-)ntmller i cc: i`i--,Ies Johrsca 'All ,ay, :hd---f, Ps;?'lo,ee :!:Mations vision nr►251 FACT FINDERS REPORT Grievance of: Charles R. Johnson Dated: Apri1,,14,•_ 1977 a1�f L �•i` �4 f Fact Finders: Grievant's Designee - Gary Stucky +t_ SERVICE Management's D::_ignee - Nallace C. Donavan, Jr. Dates: Submitted to Fact Finding - April 27, 1977 Report of Fact Finders - June 23, 1977 ' - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - The fact finders jointly interviewed the following people: ' 1. Lois Desmond - Supervisor 2. N. C. Morris - Accounting Manager 3. Charles R. Johnson - Accountant Auditor I 4. Cecilia Brain - Internal Auditor The fact finders also reviewed the following documents, copies of which are attached and referenced to items the fact finders submit as pertinent facts, based on the document itself and verbal responses of the employees interviewed. Document A - C.'R. Johnson evaluation 3/8/74 - 677/74 dated 6/13/74 - 3 month evaluation - step 1 - Accountant-Auditor I-Project. See also job description of Accountant-Auditor I. B. C. R. Johnson evaluation 3/8/74 - 10/1/74 dated 9/25/74 - 6 month evaluation - salary increment recommended - Accountant-Auditor I- Project. C. C. R. Johnson evaluation 10/1/74 - 3/31/75 (6 months) dated 3/10/75 - 6 month evaluation at step 2 - no salary increment involved. D. C. It. Johnson evaluation 3/31/75 - 9/30/75 (6 months) dated 9/23/75 - additional 6 months evaluation at step 2 - salary increment recom- mended. I E. Memo from C. R. Johnson regarding transfer to OEO dated 12/16/75 - promoting to Administrative Services Assistant II effective 12/29/75. F. Letter July 7, 1976 - Civil Service re: separation/termination of promotion to administrative Services Assistant II effective 6/29/76. G. Request for Leave of Absence 6/29/76 thru 7/6/76 dated 7/1/76. Ii. Notice of Return to Bork dated 7/S/76. 1. 7/7/76 memo related to items to be covered with Charles Johnson. 00252 I• YY • • 11 FACT FINDERS REPORT - Charles Johnson Page 2 J. C. R. Johnson evaluation 10/1/75 - 9/30/76 - 90 day extension requested dated 9/24/76 with reference to 9/29/76 letter. K. Letter from N. C. Morris dated 9/29/76 related to evaluation and reason for 90 clay extension. L. Daily Attendance Record fiscal 1976-77 for employee C. R. Johnson. M. Memo from Charles L. Pifer, M.D. dated 10/29/76 notifying that C. R. Johnson is released to return to work. N. Request for Leave of Absence from 12/6/76 thru 1/28/77 dated 12/1/76. 0. C. R. Johnson evaluation 10/1/76 - 12/31/76 (90 day extension) dated 12/1S/76 requesting a special review date of May 1, 1977 due to illness and leaves of absence. See also Salary Review Report dated 12/22/76. P. Letter dated 12/22/76 regarding Special Review Report of 5/1/77 from Auditor-Controller to Civil Service. Q. Letter dated 1/6/77 from Auditor-Controller to Civil Service related to more information on second special review dated of 5/1/77. R. Letter dated 1/13/77 from Civil Service to Auditor-Controller approving special review date subject to notifying C. R. Johnson. Air. Johnson notified of action and reasons on 1/20/77. S. Memo from Charles Pifer, M.D. dated 1/14/77 notifying that C. R. Johnson is released to return to.work. _- T. Notice of Return to Work from Leave of Absence effective 1/17/77. U. C. R. Johnson evaluation 10/1/76 - 4/30/77 dated 4/14/77 stating work assignments have been altered. Improvement of overall evalua- tion to "acceptable" is necessary before salary increment recommended. V. Letter dated 4/15/77 from Henry Clarke regarding first step in grievance procedure. Note: W. At this point fact finding was initiated as indicated in the letter dated 4/27/77 from Henry L. Clarke. X. On May 6, 1977 the department's fact finder was designated. Items A thru X are agreed by the fact finders to be pertinent to this fact finding report. Each fact finder, based on his degree of expertise in fiscal matters, and the complexities of internal procedures and/or guidelines, is not making an assumption or judLment on the documentation or legal guidelines. 011253 a t 4 FACT FINDERS REPORT - Charles Johnson Page 3 The fact finders agree that the issue is the grievant, Charles Johnson, believed that the evaluation prepared by Lois Desmond (Exhibit U) was "arbitrary, capricious and a false evaluation of his work performance. This being the basis o£ the grievance; the fact finders proceeded on this parti- cular case and requested copies of pertinent financial records which were relevant to the areas of concern. Copies of the financial material which were obtained are: I. Memorandum from James Ford dated 12/28/76 and 201 forms-OCJP - pre- pared by C. R. Johnson upon return to work on 1/17/77. Figures and dates were changed by either Regional or State OCJP personnel after - being prepared by C_ R. Johnson and signed by the Auditor-Controller. II. hand posted ledger journal entries and Journal Vouchers. III. Warrant B108046 audit refund, letter dated 1/21/76 and Journal #1629 correcting fund charged. IV. $36,110 Journal Voucher not processed. V. Wayne Ring worksheet review of trust• accounts. Document shows HEW and OEO fund not in balance with County Fund Ledger since 12/31/75. Charles Johnson, upon return to work, was in process of balancing funds. V1. Lucy Brown report for May, 1976. VTI. CETA P.S.E. report dated 1/15/76. VIII. Journal Vouchers dated 4/1S/75 and 4/28/75. IX. Journal Vouchers dated I1/20/7S and 1/7/76. X. Standard Proof Run dated 6/12/75. The following are capsulized verbal responses related to the financial material and the evaluation dated 4/14/77 as recorded by the fact finders. From Lois Desmond: She stated she had supplied a list of her concerns (see attachment 1) to Wayne King that were to be reviewed with Charles Johnson upon his return to work on July 7, 1976. That Charles Johnson had prepared an incorrect journal for $36,110 (exhibit I\,) . Also that the trust fund was charged for an audit disallowance instead of the General Fund (exhibit III) . She stated that some reports were not properly prepared by delegate agencies prior to July, 1976. Delegate agencies have been preparing the reports since July, 1976 in an approved fashion she further stated. She indicated that there were clear Federal Guidelines on proper reporting and that Charles should know these regulations. {'d FACT FINDERS REPORT - Charles Johnson Page 4 Some documentation she reviewed was prepared without any basis. An example cited was a continuous posting of a n� $2,400 monthly salary item which, due to staff adjustments, should have been recorded on one month as $1,800, but that Charles Johnson's worksheets continued the amount at $2,400 (figures approximate) even though there was a report from the delegate agency on this reduced salary cost. That "volunteer time" was to be signed by the Supervisor and ' Volunteer specifying the duties and exact hours worked (see exhibit VI) . She stated that there were several 201 forms corrected by the Region or State O.C.J.P. personnel since January, 1977 (see exhibit I) . There were unallowable raises given Directors which were against Federal regulations. She stated she had previously suggested to Charles Johnson that he work closely with the O.E.O. Account Clerk in order to improve his knowledge. She does not believe he made this attempt. There were expenditures processed (example was $2,300 in ! April, 1975) that were not claimed. Some were disclosed through auditing of records by the Internal Audit Division and that revised claims were submitted on items that could still be recovered during the grant period. Regardirio the "Feeds Improvement-4" ratings on the evaluation dated 4/14/77 in question, Mrs. Desmond states she rated him ,r low on "skill in following instructions" because he had not / checked records/claims against the quarterly year to date S expenditure runs, had not taken any noticeable corrective action on her concerns expressed in her July 7th memo, and had not been working closely with the Account Clerk. On — "performance of required amount of work" she had observed him not working during short periods from January through March, 1977, and felt he should have been correcting the trust fund balances and getting his reports completed on time. She stated that based on all the corrections that were neces- sary, she had rated him - needs improvement on "accuracy of work". Mfrs. Desmond feels Charles needs close supervision, that his assignment had to be altered and that she rated him low on "ability to proceed without close supervision". She indicated he did not observe the O.E.O. guidelines on application of Federal and local share report requirements and that his "skill in obtaining infe_,,�ation" needed improvement. On "initiative", she defined this as indicative of a person / who wants to grow, undn. erstand and learn, and that she felt <r Charles was lo-..; on in.iZ ative. Mrs. Desmond said the Account y GI y FACT FINDERS REPORT - Charles Johnson Page 5 Clerk III answers questions on O.E.O. items instead of the Accountant-Auditor I, and that Charles needs to improve in the area of "willingness to accept responsi- bility". She stated that Charles would not, or could not, discuss problems and usually gave only yes or no answers. She indicated her belief that Wayne King, Gary Gross and Nick Morris would agree that Charles needed improvement in the area of "ability to discuss problem". From Nick Morris: Dir. Morris stated that he talked with Charles Johnson for 1 10 or 15 minutes when he returned from O.E.O. on July 7, n 1976. He indicated to Charles that a thorough knowledge v of the job was needed, and that he expected greater initia- tive on his part. Mr. Morris concurred with the denial of the present salary increment in that even after reviewing his September 29, 1976 letter (exhibit K) with Charles Johnson, he had still not observed what he considered any identifiable degree of improvement. From Charles Johnson: Mr. Johnson stated that he did meet with Nick Morris on the morning he returned (7/7/76) from O.E.O., and that Nick said he was not happy with work that had been y reviewed during his leave at O.E.O. Dir. Morris gave him the July 7th outline of concerns and said Wayne King would go over the items. He said Wayne did not review the items, but merely gave 3 him a copy to read and initial. Charles asked for a copy afterward, but was unaware of its significance until the April 30, 1977 evaluation. Charles said he does not remember the suggestion that he work more closely with the O.E.O. Account Clerk to improve his knowledge. He further stated he had been at O.E.O. for almost six months, had become familiar with, and knew, the various guidelines. Charles stated that a $2,300 item not claimed in April, 1975 was brought to his attention after he returned from / O.E.O-, but that this expenditure was made before he took over the desk in May, 1975. The item did not show up on the April, Mal" or June r..onthly expenditure runs he had. He had not seen a _e-run of April cxpenditur:s dated May 20th and did not know there were quarterly year to date expendi- ture runs which would have disclosed the item. 'i That prior to December, 197S he had made corrected financial s (� reports for delegate agencies because the delegate agency 00255 :3 FACT FINDERS REPORT - Charles Johnson Page 6 reports did not match his expenditure ledger. He would send a copy of the corrected report to the delegate agency for their information. Ater ' December, 1975, pressure was applied by the Auditor's Office on the delegate agencies to correct and pro- perly prepare their financial reports. Charles believes there was a change in accountants at the delegate agencies because prior to December, 1975 the staff there did not understand the reports. Charles stated he was under extreme time pressures to complete several months of OCJP 201 claim reports when he returned from leave on January -17, 1977. (See memo from James K. Ford dated 12/28/77; exhibit I.) Charles said that due to this pressure he checked key figures and did not have time to send advance copies to the Region for any adjustments they might recommend. He stated that his work on the reports was correct according to his worksheets and that the corrections made by Region and State OCJP staff did not materially change his basic reports. He indicated that his worksheets were set up prior to his assignment on OCJP claims, and that they are adequate for him to verify against expen- diture runs and OCJP 201 claim forms. Charles said he did not check out the salaries paid to two Directors earning over $15,000 because he was not ' aware of the salary limit or prior approval requirement of O.E.O. regional office. He does not recall any specific errors on O.E.O. invoices. Charles said that in order to expedite O.E.O. payments he would call the O.E.O. office and ask for a budget change instead of holding up the payments. He did review invoices, as well as approve them for payment, 01 and did not exceed the total budget. Sometimes amounts within categories were exceeded prior to formal budget change, but the O.E.O. office had authority to adjust the amounts in each category within certain limits. The journal entry he prepared for $36,110 (exhibit IV) was held by Gary Gross for about three weeks and not processed. Charles did not feel that this was an error since it was not approved by Gary Gross nor officially processed, although if it had been, it would have been incorrect. He stated he made a correct entry after the April, 1977 evaluation when he was told that fund _6G995 was only for Regional Criminal Justice Agency grants. Wayne King had 002ai FACT FINDERS REPORT - Charles Johnson Page 7 instructed him to use fund #4995 for deposit permits back in July, 1976, and that a change must have been made since he had no knowledge on where it should go other than fund 04995. Charles said he gave no specific instructions on where the audit-repayment (exhibit III) should be charged and that it should have been charged against the General Fund-Account 1003 unless otherwise specified. Charles did receive the warrant n3108046 and transmitted it to H.E.W. without noticing that it was being charged to fund #8187. Charles stated that charging CETA expenditures (exhibit VII) as match against a Federal grant was incorrect. Charles stated regarding (exhibit X) that he was told to exclude the item from the OCJP claim by Lois Desmond. Charles said he believes Internal Audit identified the $377.60 as being collectable from Moraga Park for karate training. .� Regarding the evaluation (exhibit V) Charles Johnson y said he disagrees with the needs improvement ratings. On "skill in following instructions", he stated that he had been' on the same project desk for almost two years. He would have followed any instructions if they had been given, but does not believe any were made nor needed by him. On "performance of required amount of work", Charles said any work required was accomplished on time. In response to "accuracy of work", Charles stated that his work and the records were good and he wished to let 13� them stand as is. Charles indicated that he has the "ability to proceed without close supervision", that he knows what has to be done and has done it. Charles stated that his "skill in obtaining information" was rated far toolow. Vhenever he is unsure of an item he would check with his supervisor, as for the formal guidelines, check the deposit permits, other files, etc. Charles said he doesn't knob: when formal guidelines are changed or i;-en the- are received in the department, and that no one tells him. Even if the information is filed in O.E.O. guideline binders when it comes in, he feels n025g • FACT FINDERS REPORT - Charles Johnson Page 8 it is not his job to go to the binder and dig out the changes. He further repeated that he knew the O.E.O. guidelines when he was working in that office between December 29, 1975 and June 29, 1976. He stated that he knows about changes that occur in the OMP "Fiscal Affairs Manual". In the area of "initiative", Charles indicated he does have initiative. He stated that illness starting in October, 1976, the necessary leaves q of absence and periods when he worked only part Y days should be an indication of his initiative because he was trying to keep up with the work. Charles said he has "willingness to accept `'I q responsibility" and has signed for the Head Start program and signs many other forms and reports. Charles does not feel he could have taken on more responsibility during the period of illness. On "ability to discuss problems", Charles feels he does discuss with his immediate supervisor what he feels is a problem, that problems are usually ✓✓✓�J resolved with his supervisor and that when Lois Desmond was his immediate supervisor, problems were discussed, as needed, with her. He stated that if he is unsure of an item, or if he identi- fies a problem, that he does check with his super- visor because the responsibility for the final product or accomplishment rests with the supervisor. 011215 FACT FINDERS REPORT - Charles Johnson Page 9 From Cecilia Brain: She stated she and Judy Lytle performed a four year (1973, 1974, 1975 and 1976) audit of the Regional Criminal Justice Agency's grants. The particular year 1974-75 was what she termed a problem year. A $2,300 expenditure was not claimed in April, 1973 and that $6,700 in kind time match of Doug Cervantes was not allowed. The total amount accrued as a receivable, $63,000 approximately, did not match the amount shown as claim receivable of approximately $52,000 due to these errors. She stated that the hand posted ledger and claim forms should have been balanced against the year end expenditure run. The fact finders concluded the interviews, reviewed the exhibits and responses and'hereby attest to their agreement of this report. Signatures: (O o27 177 e%ant Is Desi a ,� Date Manaoemen't's Design Date 00260 Contra Costa County EMPLOYEE EVALUATION For period from 3/8/74 to 6/04 (3 months) Name Charles Johnson Date due June 21, 1974 Current address Classification Accountant-Auditor I - Proj Present salary step 1 $834 Evaluation grading: If Superior. . . . . . . 1 Proposed salary step NA Above Average _ 2 Average . . . . . . . 3 Needs 11nDrove:nent 4 Unacceptable. . . _ 5 Not Applicable: . NA WORK PERF011MANCE: SUPERVISORY AND ADMINISTRATIVE: . Skill in following instructions 111111 Ability to interpret departmental policy ., Performance of required amount of work AZA Effectiveness in planning, organizing, . Accurac;, of work and laying out work for others . .� Presentability of work t� Effectiveness in assigning responsibility . : Ability to proceed without .444 Effectiveness in maintaining high close supervision standards of work F?. Skill in obtaining information jK19 Effectiveness in maintaining high Adaptability working morale . :3 Initiative Willingness to accept responsibility PUNCTUALITY AND ATTENDMCE: ..3. Capability of accepting responsibilities . :'�. Observance of established work hours ..�. Promptness and consistency in work USE OF SUPERVISION: application .Pc. Acceptance of supervision Regular attendance at work .s Request for supervision when necessary 3. Ability to discuss problems RELATIONSHIP KITH OTHERS: . Ability to work well with others . . Appearance and office decorum . nZ OVERALL EVALUATIO\ Current Previous Evaluation Period Evaluation Period /Number Days Nuriuer Days HEALTH - SICK LEAVE USAGE of Months Usage of Months Usape Current and previous evaluation periods 3 0 Comments: r -�/ !'� /,"+.—moi .!Y'n"�n� !!._Y�/ �.-/ ,.�c.��...� !/�•-tom r-r-+-�_-r�'L� (Use reverse side if necessary) ( ) Do Salary )?cco::aacndation: I ( ) Do not reco-:^end that the salary'incrcment for the ,1.ot ap,li�csblc above-named caplo.;ec be approved. Supervisor's sii:naturel'� .�-'' Date Employee's initials: I have seen the above: evaluation report: �` �'.}� Date Use reverse side:for eiaployee co-,_:,cuts if desired, u ntie�c jr,�: 1 111 vl September 1958 Contra Costa County Revised: September 1975 ACCOUNT-OT-AUDITOR I DEFINITION: Under supervision to perform the less difficult accounting and auditing functions, including the examination, analysis, maintenance, reconciliation and verification of fiscal records; to assist in installing new accounting systems; and to do other work as required. DISTINGUISHING CHARACTERISTICS: Accountant-Auditor I differs from Accountant II and Auditor II in that the latter perform more difficult accounting or auditing work and may be responsible for the work of an Accountant-Auditor I. Positions in the class of Accountant-Auditor I are used in auditing general or departmental accounting. TYPICAL TASKS: Auditing: Assists in the examinations, analysis and verification of the fiscal records of the County departments, of districts which receive and disburse funds, and of businesses that have a contractual relationship with the County; assists in the study of, and makes recommendations concerning various recording and reporting systems; assists operating departments in revising record keeping procedure; reviews vouchers, invoices, requisitions and other financial documents as a part of the post audit function. General Accounting: Vouchers and approves documents; prepares materials for punch card accounting; maintains various schedules of analyses required by the accounting process; initiates journal entries; maintains and develops monthly state- ments; reconciles various control accounts; assists in preparing budgets for various County departments and special districts including the annual financial reports. Departmental Accounting: Maintains history of equipment, classified equipment costs; breaks down expenses to various funds; initiates purchase orders; reconciles control accounts; maintains capital outlay disbursements on new equipment; transfers funds between accounts; assists in work order cost accounting on road construction and maintenance projects; assists in budget preparation; may provide direction to account clerks. MINIMUM QUALIFICATIONS: License Required: Valid California Motor Vehicle Operator's License. Education: Either (1) Possession of a baccalaureate degree from an accredited college or university and a major in accounting or business adLini- stration including at least 12 semester units of accounting; or (2) Possession of a Certified Public Accountant certificate. Substitution: One year of accounting experience may be substituted for the required major and the required accounting units. 00262 Good knowledge of basic accounting principles; general knowledge: of auditing principles, governmental accounting and budgeting; ability to write clear and concise reports; ability to understand and apply pertinent rules, regulations, and laws; abili to establish and maintain effective work relationships with others. Class leo. 418 Class Code No. B56A 00263 r:MPLOYEE EVALUA•r1oN For *iod from ;/8/74 to _L*74 IZame Charles R. Johnson Date due September 25, 1974 Current address Classification * Accountant-Auditor I - Pr-- Present r_Present salary step 1 $900 Evaluation grading: Is Superior. . . . . . . 1 Proposed salary step • • " • ' 2" • $945• Above Average . . . , 2 Average 3 Needs Improvement 4 Unacceptable. , , , S Not Applicable: NA WORK PERFORMANCE: SUPERVISORY AND ADMINISTRATIVE: . Skill in following instructions /�,"(�¢ Ability to interpret departmental policy .�?. Performance of required amount of work ,��,Q Effectiveness in planning, organizing, . = Accuracy of work and laying out work for others . .a Presentability of work ,!�/f} Effectiveness in assigning responsibility . .1, Ability to proceed without. AW Effectiveness in maintaining high close supervision standards of work .R. Skill in obtaining information 4/157-Effectivencss in maintaining high ..F?. Adaptability working morale .`1. Initiative 1illingness to accept responsibility PUNCTUALITY AND ATTENDANCE: . Capability of accepting responsibilities _..3. Observance of established work hours ..�, Promptness and consistency in work USE OF SUPERVISION: application . . . . Acceptance of supervision , Regular attendance at work .02 , Request for supervision when necessary ._ Ability to discuss problems RELATIONSHIP WITH OTHERS: .?, Ability to work well with others . Appearance and office decorum . -OVE=RALL EVALUATION Current Previous Evaluation Period Evaluation Period Number Days Number Days. HEALTH - SICK LEAVE USAGE of *Months Usage of Months Usage Current and previous evaluation periods 6 1 Comament s: (Use reverse side if necessary) • (X)� Do Salary Recoi.-mendation: I Do not recoamcnd that the salary increment for the plicable above-named employee be approved. Supervisor's signature , r--r ./—)-1T---A---"'.. �// Date_ 1-2Z a ' Employee's initials: I have seen the above evaluation report: r` �Z i Date J 11.E l-j Use reverse side for employe or.�c-�ts if desired. M`T . .�. �r�� 9f1264 j c.•1PLV1 L•G c�.c�u, i�v.. For iod from 10/1/74 to 3/AJ75 (G months) r Name Charles R. Johnson Date due ?larch 12, 1975 Current address Classification' Accountant-Auditor I a Present salary step 2 $945 Evaluation grading: I= Superior. . . . . . . 1 Proposed salary step' 'fro increase ' Above Average . . . . 2 Average 3 . Needs Improvement 4 Unacceptable. 5 hot Applicable: _ NA WORK PERFOR.*i4NCE: SUPERVISORY AIS ADMINISTRATIVE: 3 Skill in following instructions lfY-4 Ability to interpret departmental policy . .-}. Performance of required amount of work Effectiveness in planning, organizing, .,-; Accuracy of work � and laying out work for others .sem?. Presentability of work - I�Effectiveness in assigning responsibility . . Ability to proceed without A119 Effectiveness in maintaining high close supervisionstandards of work -� Skill in obtaining information AZ17 Effectiveness in maintaining high .:�. Adaptability working morale . :3 Initiative . Willinoness to accept responsibility PUNCTUALITY AND ATTENDANCE: . a. Capability of accepting responsibilities .: Observance of established work hours 1_ *Promptness and consistency in work USE OF SUPERVISION: application .a Acceptance of supervision . . Regular attendance at work . .-��. Request for supervision when necessary . .3. Ability to discuss problems RELATIONSHIP WITH OTHERS: .F?6 Ability to Mork well with others • Appearance and office decorum -'�. . OVERALL EVALUATION Current Previous Evaluation Period Evaluation Period number Days Dumber Days HEALTH - SICK LEAVE USAGE of 'Months Usage of Months Usage Current and previous evaluation periods 5-1/2 1 6 Com ments: (Use reverse side if necessary) ( ) Do Salary Recoz"amendation: I ( ) Do not recommend that the salary increment for the ( Not apr able above-nar.,ed employee be approved. i sup�rl'150:'S ��:�^ 3 �S J Employee's initials: I have seen the above evaluation report: �` � Date 3 lIC �71 Use reverse. side for employee comments if desired. U 011265 Contra Costa County p 612GY4.0a-%,ViauavAa .. : EIPLOYEE EVALUATION For period from 3/31/75 to 90/75 Name Charles R. Johnson Date due September 25, 197S Current address CIassification Accountant-Auditor I Present salary step 2 $1042 Evaluation grading: If Superior. . . . . . . 1 Proposed salary step - 3 $1094 Above Average . . . . 2 Average . . . . . . . 3 Needs Improvement 4 Unacceptable. . . _ 5 Not Applicable. _ _ NA WORK PERFORMANCE: SU ERVISORY AND ADMINISTRATIVE: .3. Skill in following instructions .�A. Ability to interpret departmental policy . 3 . Performance of required amount of work Effectiveness in planning, organizing, . 3 . Accuracy of work and laying out work for others . Z. Presentability of work . . . Effectiveness in assigning responsibility . . Ability to proceed without , Effectiveness in maintaining high close supervision standards of work . : Skill in obtaining information Effectiveness in maintaining high �. Adaptability working morale . 3. Initiative 3. Willinoness to accept responsibility PUNCTUALITY AND ATTENDANCE: . Capability of accepting responsibilities Observance of established work hours . . 4 . Promptness and consistency in work_ USE OF SUPERVISION: application . Acceptance of supervision Regular attendance at work . . Request for supervision when necessary . .Z. Ability to discuss problems RELATIONSHIP WITH OTHERS: ?. Ability to work well with others . Appearance and office decorum .Y. . OVERALL EVALUATION Current Previous Evaluation Period Evaluation Period Number Days Number Days HEALTH - SICK LEAVE USAGE of 'Months Usage of Months Usage Current and previous evaluation periods 6 3 5-1/2 1 Com-ment s: ,G v ! ` (Use reverse side if necessary; Salary P.eco-xnendation: 1 ( ) Do not reco7unend that the salary increment for the ,:or• aprIicable above-namcd czployee by approved. Supervisor's sigma �rA C��aL 2� T,�� �;� Date � 3 �y 2� jj Employee's initials: I have seen the above evaluation report: C � � Date , Use reverse side for employee co:ments if desired. 0026S- (�' A TO�'!E'er• _ Li •r+� DATE TMANS - SIGNED e.IC FROM^ � SUBJECT J}NS - T�•'O�O r SIGNED { PLEASE REPLY HERE ) TO DATE +l SIGNED INSTRUCTIONS — FILL IN TOP PORTION, REMOVE DUPLICATE (YELLOW) AND FOR- WARD REMAINING PARTS WITH CARBONS. TO REPLY. FILL IN LOWER PORTION AND SNAP OUT CARBONS. RETAIN TRIPLICATE IPINK) AHD RETURN OFIGINAL. ton...._ 41t)M •• 6.7.Arid n Third«Oor,Administration Bldg. Costa Waltr►G.Treanor 1.�'i'��• �:, • EddY.U. Roo 791 Eloise Hone tCali;ornia 91553 CouoJ • (11::; ;372-4064 CiTarias J. Lconard ���\ Director of Personnel and Executive Secretory Harry D.Cisterman y - Assistant Director of Personnel July 7, 1976 ContraCospa Co RE ung } CEIVED:' Mr. Charles R. Johnson IR 1921 Westover Drive JUL ' 9 1970 Pleasant Hill , California 94523 Office of CountY Administrator Dear Mr. Johnson: Notice has been received from your appointing authority that you have been separated from your position during your probation period. The probation period is considered to be another part of the Civil Service qualifying process during which actual job performance is appraised. Rejection may be due to a variety of causes, some of which are not within the control of the probationer. Your appointing authority has probably discussed with you the reason for your separation. This should -he'lp you to make whatever adjustments are indicated to avoid these �,.,!moinhappy circumstances in the future. his separation terminates your promotion to Administrative Services Assistant II. However, you have the right to be restored- to the position f from which you were promoted. By copy of this letter your prior appointing authority is advised that you will be returning to,your prior position of-Accountant Auditor I effective June 29, 1976. Your salary wihl -be -1149.0 and your anniversary date October. If you have any questions concerning this situation, you may contact the Civil Service Department. RCUTIr"=r t)o.artrrrnt Wit) iG S_-Ip 'ours trul r, p i Chaes eonard PPSIttOp _ SEcnc:r t Director Personnellnzst. �,-c,:;. I� Ili l' �_) Cosnter j jCI ILI cc Auditor's Office 1 l7—! ) � fes•- C•_ ! !.'.TERt:ATIOr4AL PERSOr,t4EL f.".Ar.*AGEt.1EtaT ASSOCIATION /. • CONTRA COSTA COUNTY CIVIL SERVICE COMMISSION DATE SIAM' REQUEST FOR LEAVE OF ABSEN19 1. INSTRUCTIONS FOR USE OF THIS FORM Requests for all military leaves and those leaves of absence without pay that exceed fifteen (15) calendar days. must be subnJI1ed to the Director of Personnel for approval.The employee request. ing such leave must complete this form and forward it to the Civil Service Office through his De- partment Head. The sections of the Civil Service Commission Rules and Regulations governing leaves of absence are printed on the reverse of this form. i sac SW_ NO. 11. REQUEST (to be completed by employee) i� NAME: POSITION i1iL6 0--a:les R. .lohnso» Accountant—410itor I � ADDRESS: DEAARTM 1 1^.1 t=ectu�c: ::r �•c Auditor—Contrcller • DIVISION an UW; EMPLOYa N0. Plea-wint "i131_ CA 94523 Acco»ntinp I 2,6S71 i 1 REQUEST LEAVE•OF ABSENCE FROM: Tr+r." 9'1 1 T17i+ t(uuT+r l v F Z i1 MONTH DAY YEAR MON1N DAT MY SCHEDULED DAYS OFF ARE: and MY REASONS FOR REQUESTING LEAVE ARE: (give full details) Tlerso mi rease315 r-c-latine to =C:•Cr�7o.=r; rights to i CCountart-AWItor 1 position in de-par them. i EMPLOYEE SIGNATURE June 23. 1:la 111. RECOMMENDATION (to.be completed by Department Head) R 0 ECOM.•AENDED. ,l ❑ NOT RECOMMENDED (state reasons) - �r/�D • JI r t DEPARTMENT HEAD SIGNATURE DATE // IV. APPROVAL (to be completed by Civil Service Department) APPROVED 0 NOT APPROVED i j M1269 BY: DIRICTOR Of PERSONNEL DATE SUBMIT AIL COPIES TO THE CIVIL SERVICE Off ICE i { DEi:.RTrrEf%T COAT AKI4. JIP2- _ - " CO COSTA COUNTY CIVIL SERVICE DEPARTMENT w ?i 1 NOTI ._ 0R.ERi T LOW FROM :Arid tor-Controller _ COST CEtiTE.T� - 020 �-.._- DATE- FIRInt, Mepzirtment ?i^'• ~' s- "•''�' :,:=�:.: 'c•- I .:`. ••- '"'.',' _ :%r'•s y?•-::'ice:[•• _ f:.otice -i sliereb}i given that tae follaving employee :iasrretined to his position in thzs '�'�...::r -r y„ t�. crl'• :. _- +�::a :�:J. �q:;:i3r-..�=r�r �: •F.,_+i'.^_~','-�; f��'��4'L.� �, :�e•�!='•»)=-� Yy� �.1.. ..�i,.. ' NAME -C.323ri2S•R.' Jo1hnS0n_ _ ,hr . -',`-.'"-.SOCiIAAt .KIECURITI��N�. ' 3.ri-rtS]6- } t • , '� ., �_..�• ry .'��_�., _i. _, _ :'' 'r�'r�: �:r.�.axZ,3•+:+t- ;..'=� F;..S�...:, .-y'' s';+ iwi3• ��_,i-!:-?.'.''y�,•..•'".x. 'l�'.>�"....ar•:•:•'�1'- `,�r`•,`a _'-j.� "A.< I'� ry' :.y-3!' �� _��:.i 4"• 4�+ '1j- -2�.�:'✓��t/� � •.`_l.ii �-�,CZ_-- _.{h��V1i''�~-F� J .�-•�e•i�-'.:Y�,•f_ ADDRESS l 2 cs ai _3Yive3-•�. .,4_ Er1PL0Y£E '-'G:. � s. � __ - = - ?-i_-:ter.�+"-'..:tet .'- »'_y s j e y*�1.+,•-•. » _ ty.; s%,�'t'.'-.i� +r''rr •'.` _ _: :., �.'✓_"ta""•c*::M^�'..• .}.4_.:w ci•=:T ,�:i'•_:. •r'«'ie.KG"'^� ',:.s:•w art„ Win:^r':. '.;. S _ - ;_. P1cas.nt Iill�: � %== -=.:�_ `GZ:ASS'`'Accoiintaztti�"tuditar. Ii -► `'' - .: 1_: �r".a .ri _i "`. ♦ �a .���35:� .'`+. .-a "��•..� � _":':'.'„i!f1_ _ .':`_:` "+a,'G'!.�,f`.l,,.s :e sry3i.a.L� -� i ',3 • ,;.q. :;'”`-t_ x .a;.- -- �r t. •p-»,,. �r /y `�?�Z"-s:i- r" -,i e- .,y.aV'':..� ''�-$:_ ��' _.rY�'%`:-r-'..;;_ 'y:;� ;s. =._•i _"ry�1�`af+.�::;i ;}i. ?.s'.�!' _.:ti p.:�`` +`_r •:.'*•�!"x_�"'•"` .Q4 S !3' -^;t,. +asp ..31`•"���� ��'1_i::� L^`r-.... ..^«r._•� «J,_f•«���.^•:. .:•'Vslt -{`•- - �=5.• _ 'ZIP �_- �^.s�'y� ,-••' -.,•, ,4�-•s:` t1.r Zi-��r-'''�,'�17 n.'x.'�' ,_i p -+^_ �a _.,y..�•.1". 7 �'.o .♦..�;�.+aj r M_.- :yC - --: .' 'M"Y± fy .,/�'' `.J4a' _ !. •1-r•V.. - � ,.f t�:`f.,.. -� Ii�`-'" � - »1zi1-'.-�.• `'��:_:,�..a•.iT�`:r:+.�Cri:.__ ..^+:J" �4 _t✓•,,,• _� ''_ st.:s- h. _ 4��� s,-- ��.�.M,�'..'.yam,.3, Y,_.1►5.r-;�•. -•.s�•+r., .s._j�x`".i ___�= ��_ � r.. �;, ._•z. •�.%'"�.. _ _ �;'''''j:.:=••-�a,.� _Vit.. y__ .L Z.: :t•��. t'`.�:--- -�.•Y• •s v :,y`�:if-.ii: Eff'G'ctipe July `T�:`.t ;:,Xa:r.r .- ..r, _ -'•a:� s--`• 1 t t � �..„ a r-,, j _ . ..1ti.itt- _!�,•-_ v' _ f .`-` �- - '::�;.�'- _ _•is + _ a - a _ ,.' _'. ' %'�:,",•:4'�L�:w-� ir`i -� _Yr �a ��s ,..s•y - ti:. ..��.i--. �'�!^.:-. ;'.'r.��= ti -' �� <�'4_.'1.. ••f.•a'.`+t?`` xr y- •*' I- _ Type of leavereturned Leave-of9-Absence _ _ r _ yi.":.•�y_ rs..-'��' i ..r.1 -.•' �~ •?. -.,,�. �r�+�'1:��_ - i-,rr-,.��-•w•i,... _ �c;��F'�tw C-„ r,�•s_�-= '-�'a�:,�--;,'::.:3z:.J;�'i.��f��J-fl;_;•.ti=� "{';`�. -.M,f:«Y _••r:: •x. ,_,ya.'s. "2• { ,r :,-."` ,a .:-^ may. '...•'•:_ .. f,,.n ••-` `�,r � x ;.L- -•, a: a • --�` -� �'4_� Milita Leave' iri excel 'a rY { s, f 2--sieeks) t .�-,.• '^' .t, x �,. fix,. •.74 �. *. `., J.t�t=.< __�._ ..� ��.. .' .'r. ^tom -••�: Educational Stipendiary Leave-*..!* Y°:•-==- "'� . Compensable InjuryIaeav_e � _ _ ��]i�N.�...f�•��.+'�•!• ,,,,a-�'+.a -"' r -a`�Sjt•;C' ;mss_'`-:.:- ))Y��- w=• - I3isciplinary-Siuspensio_n_from Duty -�' ,.Y,:. '!/•4//�-'rL/jly�' a •c _ :i., .-kt.•s x•.•_ r•.}:i.S;.'.:r,!•�•' r..A`•�Y•z.. .-L�•.i:��L: �f Jf/yam- l?•'* •11.-rr�' t 1�l,� }_'•NV y_,. a4+ \ wAy�. _ J.I.�'.�Z• �. •.,�;xt,. ... �"• ".�� � 'y" }".y r -- _ •`.-t .. ` •J.,- '•�'i '.•r�•"•- yam_s} ,.'t C't -.+: 1.- 4 i � s 4^ -...y `�,r» .-+ -sjty r�.r.M'.' - r.. fi�rr•:' - J•- 'L= "�f_"_ •._ jo 21 V'.r.*.n� :! .3 r•` �J ••`�a'.t `tib /• ��• iJ / •'fA•ff. .r - /,• � pointzng uthorx IMPORTANT NOTICE=TO EP1PLOYEE:' YOMr bealth4plan must be reinstated within-'30 days Civi3 Service must also tie'notified to reactivate r_ your name' on any eligible lists immediately: - =- }- _- -• _ — _ — — —.;= - CO�IVFIRI�IATI01d _. - {. _ _ _ - Soc. Sec. No. Name '. - Dept_ Class Pos. Base Rate- Employee No,; - _ _ Dated - - - soste*'Posted Approved for~-Civil�Service Department -- • � _ _ '_ 4 -�.• - _ .. .r -- �� - :'ry. -;;. _fix- - �--~ - -- - •' ;;., ��; SEND T`HREE�COPIES TO CIVIL -SERVICE y �(�� h'tti te' -' Civil. Service_ Yellow.- Payroll Pink'*- 'Employee r Goldenrod n- Dept., ' 1�y.' � r 00271 1 u ��,�� �' i�r�. � cif.L �-�-i,�✓./?/ t/"� T--+ Contra Costa County EMPLOYEE EVALUATION . For period from 10/1/75 to X76 Name Charles R. Johnson Date due _ September 27, 197E Current address Classification Accountant-Auditor 7 Present salary step 3 $1149 Evaluation grading: If Superior. . . . . . . 1 Proposed salary step* 4 S1207 Above Average 2 Average . . . . . 3 !seeds Improvement 4 Unacceptable. . . . . S Not Applicable, ,. _ NA WORK PERFORMANCE: SUPERVISORY AND ADMINISTRATIVE: - 3 . Skill in folloi,ing instructions-- PPA. Ability to interpret departmental policy .3. Performance of required amount of stork .-= _ Effectiveness in planning, organizing, . � . Accuracy of work • - and laying out Mork for others- .3 . Presentability of work . Effectiveness in assigning responsibility . Ability to proceed without . . Effectiveness in maintaining high close supervision standards of work .� Skill in obtaining information--- It,. Effectiveness in maintaining high .3. . Adaptability working morale .3. . Initiative �. . Willingness to accept responsibility PUNCfUAL11Y AND ATTENDANCE: . Capability of accepting responsibilities 3. Observance of established work hours . Promptness and consistency in work. USE OF SUPERVISION: application .3 . Acceptance of supervision . .3. . Regular attendance at work - Request aork - Request for supervision when necessary . 3 . Ability to discuss problems - RELATIONSHIP W1111 OTHERS: . ? Ability to work well with others . 3. Appearance and office decorum . . . OVERALL EVALUATION Current Previous Evaluation Period Evaluation Period /Nuiauer Days Number Days HEALTH - SICK LEAVE USAGE of Months Usabe of Months Usage Current and previous evaluation periods S 1 6 3 C_•:.��ents i 4 (Use reverse side if necessary) Do 7 Salary 1?.come ..tion. Do notj/reco-i�:icnd that the salary increment for the Not applicable above-rin ncd c7.1 loyec be approved. Supervisors signature �.,.� �,�: Date -SePT 2q y7� Er:Plo}•c 's initials: I hive seen/1 " above evaluation repo;t: , PL-Cy Date Use r/ rse side for employee consents if desired. AgL 1/f 272 t Office of CONTY AUDITOR-CONTROLLF6 i Contra Costa County Martinez, California September 29, 1976 1 ii TO: Charles Joluison, Accountant I FROM: N. G. t-iorris, Accounting 14anage�� 3 !1 r SUBJECT: Employee Evaluation - 9/24/76 Employee evaluations serve a twofold purpose. One purpose is to advise the appointing authority and management of the work performance of the employee; i.e., ability, attitude, and attendance. The second purpose is to point out to the employee, for his own benefit, the need for development in certain areas, if circumstances dictate. You will recall that on your return to the Auditor-Controller's Office about three months ago, you were advised by me that I expected greater initiative from you, and in addition, some indication on your part that you desired more responsibility within the framework of your working section. The ratings set forth on your evaluation of 9/24/76 for both "Initiative" and "Willingness to accept responsibility" was considered by your immediate supervisor to be average. In my opinion, the rating should have been "Needs Improvement". Because I have seen very little positive development in those areas since I spoke to you, and since the evaluation period was less than the normal one_year, the merit increase will be postponed for 90 days, at which time you will receive another evaluation. NGM:kt cc: Lois Desmond 1 Wayne ling 1 i i 00273 S:J :::•C r':V...7 i..... .i f..;i'..'...•.....-1-.�:.•?iMnS_k"%`+W1b•.iYi..:4 K:.v.AN.�a-.r•iirtl. 1..«1,.D u:t•i.. AYi:�M4`..A:vri n1.�..,y...lwJ♦ .. .bA..�. .rt -td .yr -1,.L i •r w..rr. i ......�. -..,-,.......-_.,....-. .-... rl DAILY ATT��ANCE RECORD CONTRA COSTA COUNTY L A - Absence without pay; FS - Family Sick Leave; V - Vacation 0 - Overtime; S - Sick Leave; Fiscal 1976-77 DAY OF MONTH OVT. VACATIONS SICK LEAVE << • Year I 1 2 3 1 4 5 6 1 8 9 10 11 12 13 14 15116 17 18 19 20 21 22. 23 124-125 26 21 28 29 30 31 NRS A E T p E T B FS JULYJ. .Ii � i�/ �.� y0 ;o/I H17 I V 11 1."2, V I AUG. I , S - r� f I x SEPT. I I c _ �� / /., •� NOV tom. La]-r L yl 1/ I f �� \ t• I / I � •%" I 1 OEC l -17 i AN LZ /,,,1 1"1 1— -j 0() IR? IA /Y 1'/-� FEB I -1-- �. 1/2 I I D 'APP r l� J i I JUNL _ -i- 14I I = Address: 1021 1'lestover Drive Phone: 682-1681 Appointment Dale .Perm.: G/8J74 Temp.: ._ ,nowI'lensant Ilill 04523 5pction: _Or-O - Claims {fid (Zip Code) t0mv: .jnii,,;SO.`J Charles R. E26871 /Accountant-Auditor I mployee No.: _ Clasp P45i,r1.. UJAILLES AFER,M.D. fi.00106p-oacol.q 2785 HIGH SCHOOLAVENUE.1311 CONCORD,CALIFORNLA 94520 i Triryboae 6&2.1700 i - I October 29, 1976 1 To Urnom It May Concern: r 1 This is to certify that I•Ir. Charles Johnson { is improved enough to be released to return to work. Sincerely, � l� Charles L. Pifer, M.D. CLP:aa i • 00277 DATE STAMP ' REQUEST FOR LEAVE OF ARSE 1. INSTRUCTIONS FOR USE OF THIS FORM ti L 1 V Requests for all military leaves and those leaves of absence without pay that exceed fifteen (15) _ calendar days, must be submitted to the De or Qf Per tor�T•�ILoi S j*oval.The employee request- ing such leave must complete this form and�for.vard it to the 'or &vice Office through his Do- _ } partment Head. The sections of the Civil Serve:e,;commission ,Rules and Regulations governing leaves of absence are printed on the reverse.n7:;Thls-forrrt_4:.LE- of.r R. REQUEST (to be completed by employee) saC. SEC_ No. _ 16 NAME: POSITION TITLE: • i 1aT'ii`_� � .T�'LtL''T,l �•^rnTT"'�'rit—s1iT:;?t''..QZ ADDRESS: DEPARTMENT: I921 c'S \cr ?rite :u;i-Or-U"i-t oller DIVISION OR UNIT: EMPLOYEE NO. ►-laac� •r T'=11 __ t'q Y�S7� ('::1 :....r•--'- -,— I �F7-71 REQUEST LEAVE OF ABSENCE FROM: !_�=cg1.bvr th 1976 2S 1977 MONTH DAY YEAR MONTH DAY - t_S13�1j' t- MY SCHEDULED DAYS OFF ARE: �" and MY REASONS FOR REQUESTING LEAVE ARE: (give full details) T.CL•:i.::L:ar_i�^. �i;:rr iOiitJ.vtl]t; I�JJ!�xl..:_s1_L..�J_t.• . EMPLOYEE SIGNATURE - _ — I DATE III. RECOMMENDATION (to be completed by Department Head) a` RECOMMENDED NOT RECOMMENDED (state reasons) DEPARTMENT HEAD SIGNATURE DATE IV.' APPROVAL:• (to be completed by Civil Service Department) b APPROVED o NOT APPROVED - DIRECTOR Of PERSONNEL �Lt 1 SULMIT ALL COPIES TO THE CIVIL SERVICE OFFICE D:Pt.,TMENT COPY AK14 - 3172 - - r - Contra Costa County �A-JJwa—%.VutaVltL• "yaau. J916 litll'LOYf:E EVALUATION For 1' riod from 10/1/76 to 12 76 SPECIAL REE EW Name Charles R. Johnson Date due Decerber 28, 1976 Current address Classification Accou-itant-Auditor I Present salary step 3 $1149 Evaluation grading: If Superior. . . . . . . 1 Proposed salary step ' 4 $1207 Above Average . . . . 2 Acceptable. . . . . . 3 Needs Improvement . . 4 Unacceptable. . . . . S Not Applicable: . . . NA WORK PERFOWMANCE: SUPERVISORY AND ADMINISTRATIVE: . ... Skill in following instructions ... . Ability to interpret departmental policy . . ..Performance of required amount of work Effectiveness in planning, organizing, . . . . Accuracy of work and laying out work for others . . .. Presentability of work . . . . Effectiveness in assigning responsibility . . .. Ability to proceed without . . . . Effectiveness in maintaining high close supervision standards of work Skill in obtaining information . . . . Effectiveness in maintaining high . . . . Adaptability working morale . . . . Initiative . . . . ltiillingness to accept responsibility PUNCTUALITY AND ATTENDA.\CE: . . . . Capability of accepting responsibilities . . . . Observance of established work hours . . . . Promptness and consistency in work USE OF SUPERVISION: application . . . . Acceptance of supervision . . . . Regular attendance at work . . . . Request for supervision when necessary . . . . Ability to discuss problems RELATIONSHIP WITH OTHERS: . . . . Ability to work well with others . . . . Appearance and office decorum . . OVERALL EVALUATION Current Previous Evaluation Period Evaluation Period Number Days Dumber Days HEALTH - SICK LEAVE USAGE of Months Usage of Months Usage Current and previous evaluation periods 2 17 S/L 5 1 / � � ,. `I5-Vac in i�e-T u�— Comments•ljLi,-� ��u �'�-t.c�L' ilf'- z��.d`-' fr�� i`f.�, 4 (Usreverse side if necessary) ( ) Do Salary Reco nendation: I ( ) Do not recommend that the salary increment for the -�Not -;;,1ica lc above-nancd employee be approved. 3 Supervisor's signature , �,� � Date -- -�� Emplox•^ - ials: I have seen the above evaluation report: Date Use Ts de for employ ce comments if desired bl, 002" •t �_�' 1t 11 CONTRA COSTA COUNTY *CIVIL SERVICE DEPARTI:ENT • SALARY REVIEW REPORT 1211/77 Employe Name and Number classlilcotlon Deportment Johnson,, Charles R. 26871 Acctnt—Auditor I Auditor Salary Revlrr Dole Present Salary Salary If Recommended Fovarable REGULAR REVIEW 10/1/76 SPECIAL REVIEW 111/77 $1144.00 $1207.00 Date Stamp According to our records the above named employee in your department is entitled to an annual salary review for the purpose of recrnmending advancement to the next step in the salary level. Please complete and return this report to the CIVIL SERVICE DEPARTMENT not later than the above salary review dote. The following information may be helpful in the completion of this form: 1. Provision of The salary ordinance. The County Salary Ordinance provides for a salary review annually on the anniversary dote of each employee under the merit system. If the appointing authority recommends granting of a solar;increase, the employee is advanced to the next step in the salary level. Employees already of the top of their salary level are not entitled to review. 2. Approval of salary increase. Recommendations for salary increases may be made only on the basis of continue sotis actory performance by the employee. 3. Denial of salary increase. On denial of a salary increase the appointing authority may(but is not required to) recommend of some time later one special salary review date prior to the next anniversary date. If a special salary review date is requested by the appointing authority this in no way affects the next regular salary review on the employee's onniversory date. d. Employees on leave of absence. Employees in this status on their anniversary dotes are entitled to salary review if they have not eon absent from their positions on leave without pay in excess of 6 months during the anniversary year preceding the review date.As with other employees,the recommendation may be made for granting, denying or establishing a special salary review date. _ 5. Employees on military leave. Employees in this category are entitled to their anniversary salary increases Lring the period of their military leave. a GRANT SALARY INCREASE. 1 hereby certify that this employee's performance has been satisfactory during the.post onniversory year and is recommended for the within-level salary increase. DENY SALARY INCREASE:. 1 hereby certify that this employee's performance has not been satisfactory during the post anniversary year and is not recommended for the within-level salary increase of this time. I would like o new special salary review date of "T 1st. (Report will be issued one month prior to the special re 'ew ate.)—(set #3 oboe C01;MENTS: _ CONFIDENTIAL Appointing Aut lority S1g �ure Date: r'�, tir'1 )2' 78 AK 77 ' 1r� Dec e r�� 22, 1976 Charles J. Leonard, Director of Persortel Attention: Robert Ha&str 11=%er, Enployee Programs H. Donald -Firk, riLdltor-CC^ t'?�er By: T. J. G:Lrni'glom, A,-n. Suns. Officer Special. Review Report -- Cbz les R Jolmson, Accot-itant Auditor I Attached is a special Salary Review Report for Charles R Jodmson, . Accountant-Auditor I. Pyr. Jolinson returned to this office in July, 1976, e>:ercising the reversionary rights following a si%:--ni nth probation rejection as Administrative Services Assistant II in O.E.O. At his rem salary review of October 1, 1976, w-e denied the salary increase andrequested a special review of January 1, 1977. 2r. Johnson has been absent for medical reasons since approa-hmtely the middle of October, and is presently on leave of absence throw January 28, 1977. Because of the exte:-ided absence and his present status, a waiver of the one special review restriction is requested, with a secaad spatial reviow established for May 1, 1977. Please contact ire if you require further information. TJC:m Eiclosure r� 00279 J�aay 6, 1977 Mules J. Leonard, Director of Persomel Attention: F-bbert Fag ' , Ibnager, NST,—.-r Progra-m H. DJa-iald F. k, Au, ;tor-Cmroller By: T. J. Uzmdx nam, Ar�sn. Svcs. officer Special Review P,eport -- Charles Johnson, Accountant-Auditor I Reference is mer to ray m=randun dated Decesber 22, 1976 and our subsequent telephone discussion regarding a second special review of 1-hp 1, 1977 for Mr. Joinson. In reply to your request for mre infonvation on Mr. Johnson's attendance, the last dap of tv2k -,.;as Octa)er 8, 1976. He has been on approved leave since that date tihrmkjm application of sick leave and vacation accruals tnsough December 3, 1976, and a leave of absence frm that date through January 28, 1977. Please contact ne if further snfo=ation is required. TJC:up 00280 Administration Building Nlartinez, California !� Date: January 13, 1977 TO: H. D. Funk, Auditor-Controller i Attention: Tom Cunningham, Administrative Services Officer FROM: Co J. Leonard, Director of Personnel By: Re Hagstrom, Manager-Employment Programsvv� SUBJECT: Special Review Report - Charles Johnson, Accountant-Auditor' I The salary ordinance codes only provide for one special review date. However, the intent of. your request can be accomplished by amending the Salary Review Report to change the special review date from January 1, 1977 to May 1, 1977 rather than denying the increase at this time. This action has the approval of this office for the reason outlined in your request, i.e., Mr. Johnson will have been absent from work for nearly four months b, January 28, 1977, his scheduled date of return. Approval is subject to your notifying Hr. Johnson of the action being taken and the reasons for it. Jl �9Gltot RH:rh — /� pOl3i1::C STIP Attachment ! i tij is t. •+ 00281 .%63 CHARLES L.PIFER,M.D. fimloln�.Ooeoloq 2485 HIGH SCHOOL AVENUE.2314 CONCORD.CALIFORNIA 94520 rioboo.as.1;oo January 14, 1977 TO kriOM IT MAY CONCERN: This is to certify that Mr. Charles Johnson is improved enough to be released to return to work. Sincerely, � Charles L. Pifer, M.D. CLP:as 00282 C NIRA COSTA COUNTY CIVIL SERVICE DEPARTMENT { ♦ IDTICF OF_F R`� FROM[ :UcitU.-C'o:2�Co3err'' .. _- COST CENT_ER,t -C'Ir .r -�_ 'DATE, - r'1/1.7IT7•''. Department',;'--.---, _ �„ ,•.,_M1 y Ivetice is Thereby'gx�eri that the^follot.i e Io ee has retLrned to his osition in this r v �•, ., '• -+,i.:i"^r _t.., -. r _ 4 a .,`.�'y�•,.,'• .) �.,a -,•~+`rr'1'�' � y.,.'�a+. 1� ���=nT �, ti � s #i Y„ �:�.,.�,..-;:'11 r1 T ...a. r .` -:X-t ^�._.id ••_ .._fir:1:•=�iE:.i_ r'•.�r r+`.•a�J.�!. .ra.1 IT�"�' t NAME CIzrZes.:R. .�ak.s . . 1'._'_c SOCIAL SECURITY N f-' . , O:� -5 - 35-6530 t - .'!'. �7t'�tps�+[.�t(+. "•��-"((]]��r�� *:"'c .lT �_tiit r�_." ;s.7t....., _ .'y? .tr 9 ..� w�Yf�S•p:�►`.,`,��i-y?'y !}„ .,.fit-•• :t�l; ,{i Y•5....r r _ ~- •• ADLtiL+JJ'F• — .LJ21, F ',.1 I. 1� z_'�.. r .i'�~� -.LSh771'� ��.` j-• �'`,�} t� _ =,a EMPLOYEE NO 4 -, - 'Y� ti4:i. �.'' J• T A _ ._:�_. ,... +. •- ___ _•,: y� FK+MnL I.JJ4�L.�Ir�M Y r r ma=r= �I sa�rt'FiI3; + 0457j'* '.. _.- 'CLASS_. :418 -:.t�� �`= f �, ♦ �.:v - ="�.f`�� � -� �t». / • \.-.�. st ✓.ti.,:..•��}y3y';:t,„�,•.•_: s.�'♦t,•_l w,-..r.�-_y,..rr `� LI•.�s. „� _ � ` ^r. _ ♦ a.s ZtT-`. 94523,*---.:: Y _ - y _•.e '« .�}'. -xw Z"•Ri `Jr M�. t`•? .LC 74 - �• yti ati ', = f 'G. { 7-_ .-�..._ ,a.. 'L. "tJ'ta' ,,- / 4 _s:':`�,•. •.r.'•.:*�>Y` ...F -T �'”' )`w .r.. r ._ ;. 7 a-• '► 1 }F .• ,. .+`n � t4. �lri�•�� .,r `.t ^i^ .� .''� v'��f.... -' _ a3 1 ► `13.'.n r tom',.. �' r y ffective J-iLii 17; 1,477.: - z ♦� :'�`;:':,'-_•: _ L w__ -a�.�_Y _ - - _ '.,,,_.+Y' y .i j .. .• �_ - �t •7 ,-:ys:'i y.. i•,a c.� •+.•i i':c^,�"�'.`r�.e�`��_ _f«.'z��-. *Pe-16f leave xeturned fram: _ X Leave of Absence vX' �=,�r;_'; ��='f•='Y% `= •< - 4t . Military�Leave"(in excess of:2`weeks) x - Educaticinal St_ipencliary. Leave ;s r - - _ •" _ X r _ _.�. -•_:_ _2:._ '; Z -- +mea tf 7 .� r+L�'ti.JL.;r'_^ Compensable"Injury Zeave- - J' �. �. > "� ♦' �rt'�-,.a Y F+:? r 4=�i Disciplinary, Suspension from-Duty- - it _ •j�•♦ ..+ ..+' •`" •� _-'�_~.:..�_r +•r.—', — t =.,*+:�y—�''.•^��1•,��.?a:�•�•ry_ti�.'xec'j't��--r,�_ '.�:3c. ~ ; i - ::,``^.. h s ��i.. :.T.�.:t. _ �. .".7 j•Sr s-. �,�•i�„' _•. „y�'�.s �:r ='t .- _t ..c• T _ ♦ ,:�_::.� ` _r << t <. ..,: ^��w!/ „rttZi zs�T..- -c�-�� _ _ ' ~: •t^. yam. - r ,+� .•.a`-.X ., r r--2•.:.• r t - _ —`�4�.I• f•` „ ?'� 1!' Hwy'•-' �s ;//! c+ J �,r„-.'�-..s_ :. : �:` �.:t -:'•}` Appointing utharity�=rl�- ,t .<�l - .� - •=a. t -S„ u '.^. !w ... .-�.i_�_Sy�.'I� .! ` !h �.« - - itr� �'.• s _r- IMPORTANT NOTICE TO Et�"iPLOYEE:. Your health-plaiirmust be �rei . tated+within 30 da.. `.,- _ ~Civil' Service'musE also'be`not —' '�.•,. ified to•reactiv_ate,. x < your name on any_eligible listsr caned ate' y'_= _ - - -- . - - - _ - ~C0N'F +I_ R1_1AT1 01J ` • t t V Soc. Sec. No. Name Dept: Class, J Pos, Base Rate.'. Emplo}ce Dated -Roster Posted Approved for _Civil Service Department _ - • -__ SEND THREE COPIES TO CIVIL SERVICE ' Ug1ite - Civil. Service ' Yellow - Pa j roll _ Pink - Employee:` ` Goldenrod'- Dept: AK24-4n4�-`IM, Contra Losta t,u,w,L.; 4 ,. • U EMPLOYEE EVALUATION For i od from 10/1/76 to * ' '410/77 SPECIAL REVIFW Name Charles R. Johnson ' ' Date due April 27, 1977 Current address Classification' Accountant-Auditor I Present salary step "3 $1149 Evaluation grading: If Superior. . . . . . 1 Proposed salary step —4- -" $1207 " Above Average . . _ . 2 Acceptable. . _ - . . 3 Needs Improvement . . 4 Unacceptable. _ 5 Not Applicable: NA WORK PERFOR.]iANCE: SUP RVISORY ANI) ADMINISTRATIVE: Skill in following instructions � Ability to interpret departmental policy . . Performance of required amount of work . . Effectiveness in planning, organizing, . Accuracy of work and laying out work for others a3 Presentability of work Effectiveness in assigning responsibility . .�jl. Ability to proceed without . Effectiveness in maintaining high close supervision standards of work . Skill in obtaining information . .. . Effectiveness in maintaining high Adaptability working morale . 7 Initiative . .` Willingness to accept responsibility PUNCTUALITY AND ATTENDANCE: . Capability of accepting responsibilities Observance of established work hours.. . �. Promptness and consistency in work USE OF SUPERVISION: application Acceptance of supervision Regular attendance at work Request for supervision when necessary . . Ability to discuss problems RELATIONS}lIP WITH OTHERS: . J. Ability to work well with others .�. Appearance and office decorum . OVERALL EVALUATION Current Previous Evaluation Period Evaluation Period Number Days Number Days HEALTH - SICK LEAVE USAGE of Months Usage of Months Usage Current and previous evaluation periods 6 18 -�LL 5 1 17 11ac in lieu Co.unent s:( 1� �',.�.��..-� ro-,-,� _ �: �r 38 AWDP ' �-�_'�'•=mss--:�-•-- J -� /f!->--�-,-_.�1 � ���-,Z, 2 1�r�.��.-✓.*�£_. .�.-✓�/ I%'11,,17 7_ (Use reverse side if necessary) ( ) Do Salary Reco- endation: I (�Do not reco; iend that the salary increment for the ( ) -ot aplpol i cable above-named e^ol o.•ee be approved. Supt,-visor's signature , 'J'J� Date Emplo ee's initials: I have seen t ,e above evaluation report: C 4 Date � / Y 7? Use reverse side for employee co,=ents if desired. �"�sl 6C :..'iov J., P. O. BOY. 222 - V39 .Lill.:-.:::!A :AVENUE - MORE 228.1GGG L"ARTIN'EZ. C..1-Ir-URNIA !14533 April 15, 1977 Mrs. Lois Desmond Assistant accounting ::a:+agar Auditor-Col troller Is Office Contra Cuz-ta County Finance D►ildirg, U25 Court Street .3artirc�, ^alifornia 9 553 Dear *.Irs. Desnond: I have been author :-?d by our Unicn :'C:'_3r, Charles D. JOh.nzon, an Accoantar:%- Auditor I, to file a grievance 2 you as the first siren in the Grievance _ ual ch he recez.-%rcd frG.w you. dated JG-n cn nas au*G.'!3=1::1 r..e to .._'�`?: :3=:._ ana :'G:: in crder to r S"^p ?r lha i2 - _ r 1 _ !:r. Johr.ccn., he Ise �==ct _ n G- eve e:: .e. =.eco c rc •co _ feels the evaluation is arbitrary x.c. cc?ricious and is not a true fund valid evaluation of his work performance. He is further agg_ievcd over the fact that this evaluation has led to the reco-Tendation that his nerit step in- crease be withheld. Sincerely yours, C:C+'_ 1'S=A C40Si'l CC'vldri ASSOC---7'71T.011, LO'-'AL NO. 1 e:anry L. Cl:tr',:e : anacer • ylcAL 7- Fit,i177 1 i �'If PLON P.O.BOX 222 - 2739 ALHAMBRA AVENUE - PHONE 228-1600... MARTINEZ,CALIFORNIA 94553 April 27, 1977 Air. H. Donald Funk Auditor-Controller Contra Costa County Finance Building 625 Court Street ?Martinez, California 94553 Dear Sir: - I have been authorized by our Union member, Dir. Charles R. Johnson, an Accountant-Auditor I, to appeal a grievance to the appointing authority level. Dir. Johnson's grievance is in regard to an evaluation of his work performance uhich he received from his Supervisors on April 14, 1977. Dir. Johnson, represented by myself, met with Ms. Lois Desmond, the Super- visor who evaluated him and whose evaluation recommended that he have his salary increment withheld,in order to process the first step of the Grievance Procedure. 11:e met with Ms. Desmond and her Supervisor, Dir. Nicholas G. Morris, on Tuesday, April 26th, in order to review the work performance evaluation and we were not satisfied with the responses that we received from Ms. Desmond and, therefore, Mr. Johnson has authorized me to appeal the grievance over this arbitrary, capricious, false evaluation of his work performance given to him by Ms. Desmond to your level. Dir. Johnson obviously is also aggrieved over the fact that this invalid evaluation of his work performance resulted in his merit_ step salary in- crease being withheld and he requests that this action be rescinded and his salary step increment be returned to him. Since the Grievance Procedure provides at this point for a fact finder, I hereby appoint Gary Stucky as the fact finder for the grievant and the Union, and request that you appoint the management fact finder as soon as possible. Sincerely yours, COMMA COSTAL C�OUYN EMPLOYEES ASSOCIATION, LOCAL NO. 1 Henr};AL. Clarke General AL3rager HLC/aia opeu/29/afl-cio cc: Charles Johnson Employer Relations Officer, Attn: Bill Ray, Chief, Erployee Rel. Div. Civil Sen-ice DeniHE UNION FOR PUBLIC Ef;PLOYEES 0RGar:i2E0 1911 0112L . "� 1x7 Auditor-Controller Off i4 Contra Divisions Accounting Finance Building OXCosta • Nicholas G.Morris 372-2246 Finance Building Budgets Martinez,California 94553 ^1 ,�}s e (415) 372-2181 County chanes D.Thompson 372-2018 Cost Accounting James A.Horst 372-2895 H.Donald Funk Data Processing Auditor-Controller Glen C.Taylor 372-2377 Donald L.Bouchet Assistant Auditor-Controller John Al Audit John A.Aylard 372.2161 Purchasing r William A.Schmidt 372-2172 Systems Arthur T.Sturgess 372.2157 Special Districts/Taxet May 6, 1977 . Sam Kimoto 372-2236 Mr. Henry L. Clarke General Ibnager Contra Costa County Employees Association, Local No. 1 P. 0. Box 222 Yartinez, CA 94553 Dear Sir: This is to advise you that Yx. Idallace Donavan, County Probation Department, has been designated as this department's fact finder in the grievance filed by Charles R. Johnson, Accountant-Auditor I. Very truly yours, H. DONALD FUNK Auditor-Controller By T. J;-j- -C&riingham Adninistrative-Services Officer TJC:ntp cc: Wallace Donavan, Probation Department Bill Ray, FiTployee Relations Dixision, Civil Service Department i 0Orlace of Crh114101 Jusika P*----' i To c ` Date: From JAiaIES K. FORD Subject: Delinquent Expenditure Reports We have reviewed the grant projects for your area and found that a Report of Expenditures and a Request for Funds has not been submitted for the projects identified in the attachment. As you know, Section 1530 of the Fiscal Affairs Manual states: "An OCJP Form 201 , Report of Expenditures and Request for Funds, is required each month for each grant award even though no grant funds are being requested." Please contact these proponents to insure their compliance with this provision. Because timely submission of t se-reports is extremely important, we must receive the reports by L-;2 ± If you have any questions in regard to this, please contact at (916) a i1 i JAMES K. FORD Accounting Officer s JKF:pas i Attachment ` i r ii I 00289 DEC 3 1 i STATE Of r CALIFORNIA �• .; •• OFFICE CF CRIMIIIAL JUSTICE PLA',y l'.G b'A`THLY REPORT Of EXPENDI TURES Afro REQUEST FOR FLN13 SEE FISCAL AFFAIRS MANUAL FOR INSTRUCTIONS DGJP-201 (REv. 10-I4) SU BGtA!t1EE ADDRESSAWARD N0. SCIIEOULE N0. PROJECT Ito. r Contra Costa County 1 PPlnb r _7 14r„'7` V---7 IY,PLEMENTIPIG AGENCY ( ADDRESS REPORT PERIODCHECK IF FINAL REQUE37NO. iAuditor-Controller's OPfico PinnnceIII id , ti r inA - ❑ REPORT PROJECT 111LE DCJP USE pATE INITIS: Automated Court Calenda i ONLY GRANT PERIOD STATUS OF BUDGETED FUNOS 0ALA14CE RECEIVED FROM 1-1-76 FUNDS FUNDS RECEIVED AVAILABLE AUDITED I SCHEDULED TO 12_31-76 FEDERAL i 9 % _ -3 1 ,�� POSTED 23.761 PRErARED BY I _ 1 �o _ Charles hr.•oy R. .0 STATE Tl J 2 FEDERAL r FUNDS 1; 1� I PHO,•. LOCAL REQUESTED STATE li;r-Irt r .. ( ,%a (41 5) 3 F 21 2„9 3 1 5 411 -- 10- BUDGE T ArPROVED BUDGET CUMULATIVE OCJP USE ONLY UNPAID — CATEGO'11ES TOTAL EXPENDITURES % FEDERAL % STATE % LOCAL OBLIGATIONS DAL ANCE A. PERSONAL SERVICES 31,500 23,965 8, EMPLOYEE. BENE►ITS _0- C. ._C. TRAVEL I'm 179 901 0. CONSULTING SERVICES 16,000 9,797 6 :03 E. CONSTRUCTION _0_ F. OPERATING _0E4SES .,093 1,71? 38fi G. EQUIrMENT 9,800 42 9,753 TOTALS 60,478 35,69S LESS: EXPEND , !1�1�3 FEDERAL REPORTED PREVIOUSCY 2S,S.AS C' EXP[It01TURES OTHER ' Wei ;: THIS PERIOD 1O 130 _ �� I HEREBY CERTIFY THAT I AM THE DULY APPOINTED, QUALIFIED, AND ACTING FINANCIAL OFFICER OF THE HEREIN NAMED AGENCY; 1 HAVE NOT VIOLATED ANY OF TIrE '0ow PROVISIONS Of SECTION 10190 OF THE GOVERNMENT CODE IA INCURRING THE EXPENDITURES REPORTED IN THIS REQUEST NOR IN ANY OTHER WAY; THAT SECTIONS 1090 �•��• TO 1096 OF THE GOVERNMENT CODE WILL HOT BE VIOLATED IN ANY WAY IN THE EXPENDITURE OF THE FUNDS ADVANCED PURSUANT TO THIS REQUEST; AND THAT THE Y , REQUEST IS IN ALL RESPECIS TRUE, CORRECT, AND IN ACCORDANCE WITH PROGRAM PROVISIONS. I FURTHER CERTIFY THAT ALL FUNDS HERE REQUESTED AFTER THE EXPIRATION DATE OF THIS CONTRACT ARE FOR THE PURPOSE OF LIQUIDATING 68L IGATIONS LEGALLY I C RR DUNDER, AND DURING THE TWO NAME DATE TYPED NAME .DATE TYPED NAME DATE ` ;• Douglas Cervantes H. D. Funk Auditor-Con 1 0 - se Rearker i1 PROJECT OIRECIOR SIGNATURE FINANCIAL OFFICER SIGNATURE REGIONAL APPROVAL SIGNATURE REGION r t I STATE OF, CALIFORNIA �• ' ;'�'.'. OFFICE Of CRIMINAL JUSTICE PLA'iSING MONTPLY REFORT OF EXPENDITURES AND REtVEST FOR 70D3 SEE FISCAL AFFAIRS MA119AL FOR INSTRUCTIONS OCJP-201 {REV. 10-741, SUBGRANTEE ADDRESS AWARD NO. SCHEDULE 110. _ PHOJLGT NO.` Colitra Costa County ; 651 Pine St., iiartinez, CA 94553 A-2145-2-75 _ 214S-2 IMPLEMENTING AGENCY iADDRESS REPORT PERIOD CHECK IF FINAL RE;UC5I r;0. Auditor-Controller's Office ; Finance Bldg., Martinez, CA 94553 10-31-76 ❑ REPORT 0 • PROJECT TI TLC Automated Court Calendaring oc0RLvsE DATE INITIAL GRANT PERIOD STATUS OF BUDGETED FUNDS BALANCE RECEIVED FROM 1-1-76 FUNDS FUNDS RECEIVED AVAILABLE AUDITED 1 �. .�� .� -3t-7CrI SCHEDULED TO 12-31.76 FEDERAL I gO % 54,430 -34;786- 140644 POSTED PREPARED BY I FEDERAL P1100Charles R. Johnson STATE I 5 3,024 1,786 1,23£3 FUNDS —4382 ° t REQUESTED STATE DUY—IN (415) 372-2803 LOCAL S % 3,024 1,786 1,233 DUCGETv APPROVED SUOGET CUMULATIVE OCJP USE ONLY UNPAID DALANCE CATEGORIES TOTAL EXPENDITURES FEDERAL % STATE % LOCAL OOLIGATIOHw A. PERSONAL SERVICES 31,540 26,492 5,cog 0. EMPLOYEE BENEFITS -0- C. TRAVEL 1,080 179 001 0. C045ULTING • SERVICES 16,000 12,817 3,0)3 E. CONSTRUCTION -0- F. OPERATIKG . ENSES 2,093 10923 170 G. EQUIPMENT 9,800 150 J,G41 TOTALS 60,473 41,67S 13,3133 ? FEDERAL r.' LESS: EXPENOITURES JS 673 }' REPORTED PREVIOUSLY OTHER E XP E 1)0,1 UR ES •�u.►ai ti.r_'�_ 1'IY+3•P[WI 00 �3 1 HEREBY CERTIFY THAT I AM THE DULY APPOINTEO, QUALIFIEDA AND ACTING FINANCIAL OFFICER OF THE NEREIN NAMED AGENCY; I HAVE NOT VIOLAIEO ANY Of THE PROVISIONS OF SECTION 1090 OF THE GOVERNMENT CODE IN INCURRING THE EXPENDITURES REPORTED IN THIS REQUEST NOR IN ANY OTHER WAY) THAT SECTIONS 1090 TO 1096 OF THE GOVERNMENT CODE WILL NOT BE VIOLATED IN ANY WAY IN THE EXPENDITURE OF THE FUNDS ADVANCED PURSUANT TO THIS 'REQUESTF AND THAT THE REQUEST 15 IN ALL RESPECTS TRUE1 CORRECT, AND IN ACCORDANCE WITH PROGRAM PROVISIONS. 1 FURTHER CERTIFY THAT ALL FUNDS HERE REQUESTED AFTER THE EXPIRATION DATE OF THIS CONTRACT ARE FOR THE FU POSE OF L IQUICATING 88L IGATIONS LEGALLY INCURRED DER, N ;.,ANTRA TYP 0 NAME DATE TYPED NAME DATE TYPED NAME DATE 4 Douglas Cervantes N.D. Funk, Auditor-Controller 1-20-77 George Roemer PROJECT DIRECTOR SIGNATURE FINANCIAL OFFICER SIGNATURE REGIONAL APPROVAL SIGNITURE REGION ., , G. JI CA;ti),41A l/ �/ �•,-� n '• J OFFICE 0► C91n1411. J'JS11CC P;,rvJ•, / ,LY PEPCI( OF EYP E401TURES 1 ' !E^JEST FOR FJ1^.5 SCC FISCAL AFFAIRS MA40AL F011INSTRUCTIONS - ,•.• -201 (REv, 10-141 IAr1EE — 1 Ao0^E;S0l.' �OC, j1//(1 1 h »WA^,D 90. SCIIEUVLE NO. ; ' I:J!CI / . _ Contra Costa Count`• I �1=°i^e-�-J. . ''`artinez, CA 9:553 A-2145-2-75_ ! 21�t5 • ME4TI'.: A:t 7cY — i ArR^Es, ✓�CO� rp j--- _-- '—. "_ ." REPO?T PE"1oe CrtECr IF 11NA1 "0.1`;1 r9. Auc'iter-Controller's 0!ficc i F�inancc Bldg. , Martinez, CA 94553 11-30-7G ❑ REPORT g Cl Tii.t — w I OC1F USE OAt! i— I4liltl Autonated Court CnIendarinv �i o'ILY I PCF7(,Q —rl STATUS Or OUDGEIED ►L'4^S BALA4CE �'I RECEIVEO 2,j/�7 7 I 1-1-76 , ii TU'70s FUIIOS RESEIcEOAt'SIIAhE�f! A7101TED �) sCC'l c.2.} 71t+� 11 3CREO'1LEO 1 fEOERAL I % Y �f7 '7 / II ! 90 I 54r,43� -'�iJ7-1Ji' �� i! POSTE9 t .1-�/��� TAT I o / r DC'1ar1 es R. Jo lnson s E I 5 ~j 13,021 - .�T; ,<,_.— -- . . I Fu4os rC�� l�(f�/• �I REQvESTEO 5 AIEIE Y f4_1_S 37 2-2395 I' LccAL 1 5 IU I 3,021 2,085 9b^;ET ( �APPROVEO !:"GET CVMJLATIVE — OCJP USE ONLY II U4PA10 11(6^^ICS TOTAL I EIPE1101TUPIS �' a' �,' r OBLIGATIONS BALA4CI FEDERAL AL ,� STATE LO.AL �� G S- •SOYIL :1q-,, `7 J ( i ,VICIs 31, 500 T��-•:-6 I �,�-„�,�, ;LOYtt I I ML 1,030 ^ 1 1 IS17LTlVG �I 1VICES 1G,0^0 15 797 rj + 13 04 ( -0- I li 1 • J 0 �\ P�1Isr {/'1J r •. rl It 1 �,b 0 �y1` J�cs I 2,Ong :IPME41 l 9 Son1. yati �•/ II TO'ALS i 60,47S , I �t'T'�'T� / I` "t LESS.* EIPtv911u'IES �// ur? �I 1E701l n s �R I r. P I P T Y I R 0 C' [ [ SL I [ J Drs. ,r NOtT 'RE' 3r7�� i� I / n I� � f•/ 1. N7 U N .• 'A/ _ 1 1'' P � I / [ co 3 �!.E!•^CI••ITY T-AT I AM TI'[ DULY APP01111E0, CJALIFIEL, ANC AC 11'7. F1-ItVCIAL 0rFICCI CF TIIE 4EgE14 IIA-E^ AuE11Cv) HAVE NOT VIOLAT10 A41 OF 10E :=pAI;ICv3 or S(CT104 101?� Or TIIE GOVEn%'!CVT CODE 14 INCUR114G tHE EAPE4011URES REPOnlEr III THIS RECJESI :70R IN ANY'OT14ER WAY) THAT SEC1104S 1 9 CF INC GCVER!,P'E17T CODE WILL 10T 9E VIOLATED 14 A4V WAY IN THE EAPEHO1IURE OF TIIE FU403 ADVA4CED P'19SUANT TO 11113 RECUESTI A40 71-A1 I•!E I n � 1 , CL(3T 13 Iv ALL P(SPEC•S iR;lr, CORRECT, A110 1'7 ACCOnOA'ICE WITH PRO+RAM PROVISIOV%. I rJn'IIER CERTIFY THAT ALL FU'.OS HERE RCO.'ESTEO AiIE4 1H I^11Io4 1T! Or Twl r^' _[ 11•E ►UgP09E of I I 1 ^ !.• 1'ATIONS LT9AlLY INC"':o[n—,"lwrn A�" �nl' 'It LIF[ ^F T„' _ 5 . ITPACT I� FC• �1ICAIIY, l.l , ice• �'._...� �—�•-+--• OAtE 11►ED NAME I GATE TiPt: 4AME ,T/c-x"I Douglas Cervantes F ZS�'�77 H. Du Auditor-Conrzollc 1-20-77 Ger fhc RocT_eT r1� :1 pl•ryt^• 311r 1/�.r ./ r14A•1 ILIAL .T�'•�:•: ':_,TOnE A1' Rr': ,t•: tPP+;YAL� tT•,at I 1( .qtr t,_io,.,je.LY REPORT OF EVE901TURES SEE FISCAL AFFAIRS MANUAL FOR INSTRUCTIONS REIZiEST FOR PWIDS (71,Ev. 10-74) AWAAD no. c I C lot C I.":. -.3. IAO3RESSR&c?M /OZ F1 Al C,�-_ 3�Z(— I'" 5-? Contra Costa County ; martinet, CA 9"1 5 x;553 A-2145-2-75 ------- AfPOAT ?L1120 0 0 a E.1 :F F11M., i:,?,.!r.EhT1NG ASE:1CY s M 1 10 Auditor-Controller's Office I Finance Bld-gy., Martinez, C:1 94553 12-31-76 1 --, - *.— Autor.ated Court Calendari STA!,.,S OF BUD,_E I!0 F 0 5 Anct wE F v*1 C S FU REMV!O AVAKAM A 15 1 1 FAOM 1-1-76 FEDERAL ,262 I 1 90 % 54430 45,16S 9 , 76- (� F�^:T e-- - -( -___._ TO uie—Ili— PIEPAlIED !Y STATE t--,) Charles R. Johnson S % 3.02-4 ...2,085 939 - FLI LOCAL (A L5 72-2893 1 5 il,02 4 L 2.085 939 OCJ? Visi 0,11LY ovloyto BUDGET C-jrUL A I I V E A L A N c A 1 01 IES .IOTA! E XP E-.0 1 YU E 3FECERAL % STAT! LOCAL A. PERS04AL co. SERVICES 31ISOO (rooLCYEE BE NE r I I', -0- OSZ) 1 080 Li 0 16,000 -C E. CCOISTI. ?104 2109 4_7 G i I I J 9,800 Iv'6 L7 q 4TED loft!VIOUSLY . .... EXPEII01tuRES 14-6-7- . ..I. ........... ..................... too ito.ESY CEATIfy It-0. I AM THE DULY APPOINTED, C7A'-IF:El.p A42 ACTIN; f 'IASC I AL OFFICER OF IN! 4Gr.'.'Y; I NA%E %01 VMAM Aliv Of 1••E - "O%j 10:15 Cf So C 110!, 1090 OF T 4i GovER:M!1.T CC C E IN CUR R I NG I h Z1 C XI'ELD I;uA ES R EPOP Tig IN THIS RECIJEST IoOA 1.4"AIV Ott.i.4 WAY; T?lAT 'C S. i,N SO '09G OF THE GOV"-1-,ME'IY CODE WILL '107 SE VIOLATED P# A%Y WAY I'I 74c. CiDE-12-71jolE OF YPE F'J',03 ADVANCED P'.%S1JA'.T TO 7101S A'qVE5I; A10 '041 lot I f!)Rv%cA Cr;t7tFl Tp,,.T at'. F.;,.OS liM. AM!.'10 AFTIq f%E -1!4�,,EST IS 14 ALL RESPECTS TPIJEjo CORRECT) AnD 1.4 ACCQ.QOA',CE WITH •PRCGRAM PROVISIONS- - . . #)v IplS C litPACY AAE 4`0111 It-c-l"11111,05! nr L1ClII0.iW-, '�t1r.AYfO-l`t L(r,.ttLV !40 %rrn. 0 tir! •or .-,t 1rPE7 1A-£ 0 TE I IFFE2 NAME CATE typ!: N.11 Now re,!er 11-20-77 Dot!Q I as Cervnntes AQ7 7 fl. D. F-mr.1%. litor-Con�i _&ud F I AL PqCj,fC1 ltiqf'.Tol SIGI.M.AE t P'0'+TitY RE;CAT OF Eur END I IiIRES rl ;0 RE',':E31 MR F6 ti OJ SEE FISCAL AFFAIR$ MANUAL FOR INSTRUC71011i 0: -2.'1 (°t r, 10-I•�7 _ j_(7,� itiit� .:fir/,,- ` L.. L.1 ,---` SUE:ai41EC� - f ADDRESS i«Ano . -- t- --- of 1 Roor,� Finance Bldg. Ho: t;! =ij•.:E / r'; •t, ! J: l-J; T Ccntri Cnstt County 1 ifartinj z.�' _ �` -? - -7f� A '!';44, 21.1y-3 irPlCrEtirlI' :'1%(7f�' R4u.�� S ti'l't ; A00RE33 �.?' •-tjZ ' 171 _1 �.. �....,,,Jp�. REPC'r PER1 G Cr Z'�i ` + aD �1!� �' } r lC ... ui u i N ._. . _ P�a.Etl TI:LE RWM !0 /=1l1'tNC.c: (34.p 1N7_ CoCP E °A ALtormted Cnlendarinc System c: tr rjAANI PEAIOu RE%.EItE9 i STATUS OF BUC3EIE0 FUhO:, GALA':CE faar. 7-1-76 FU!:OS FUNDS RECEIVED A/SAILAI.LE ( A;.CI1:D I � � ' 1` r jy�L. ,! `./� �i `..i r".•i:U � w.._.�.—.c_.t..-•..ir.:_.,._._, TO 12-3F1-77 FEo:sAt 90 165 i 000 =?,i-329-- Chnrl:s 1t. Jo! nson J STATE i 5 J 9, 167 1,010 S,157 LOCAL I 5 1f7� 1 010 I�,IJ7 __ I AFPp01EO 5�OGET CU:79LAIIVE 0':J? CSE O%LY 1 UY.PAIC -` CAT.-:CAjts TOTAL EXFENO IIUNES ° FEDERAL h STATE `,E, LOCAL { 03LISATIGI.1 A. rETSC'.1L 41,)"1{ I 91,566 B. BEtitri14 C. T;AL SL D. :�4;1.11 ;, .�77 . . E. IIC'. G. C` _!tt i 2,037 .IT_�•y .� .: _.�._., �( f CST E+J�.,i -�,,•'.S '^ it CI j -_�.�T •1 -- �nom... _•�. -' - .. .., _' - I:' ::J, aFE• ..i+'.IFRitPr=.. i Tt7 ,lJL r•�1y• L4IC:SLY l I PE'?I A ES l4 -L ) � 4 1 ittEf'J1ILE�R AL L� s• ,1 7 J G I,#i S v llr PE+i C 0 1 r% I 1. L !�•�� i' .a:_: N •. iE;Tii+ .-AT I AM IE JCLY APP01!;IED, : OFFICER 'JAL If1ED, ANO A"fIh,v ft't: :CIAt Of THE HEdE11: NAM:D ASfNCY* 1 PAYE NOT VIOLATEC ulf Cr +rr PTC.I;.IC'.i of 3::t1G4 1 :o o' Ti:E iotE;4.'El.T COJE IN INCURRING THE EAPE'.?I tUnES REPORTED 1N n4r; RECUEST NCA IN ANY CTnEi WAY, INAT 111(C 110h; �- :o,E, -f r •URS•JAtIf TO THIS RE:UE:T• A.•:_^ T.•A1 flit !' � 1C T.,. Cf TN{ T'. t':! COLE ::ILL !:0T BE VIOLATED iS A.:Y ,AY (/i Tot E<PE!!D{IC�E OF THE fC90S AD'/A!:':EU . {.J j RE:Lt.t IS t4 iLL °EVE:T$ TRUE, CORvECT, ASO Ili AC;.O+OA'ICE WITH PROGWAH P-IMSIONS. I FURTHER CEATtfY THAT ALL FU:I:S HEIE PME:;IEO ItTEi Ih! (1f l'L•I; PA tt 7111; 'n`ITRA:' iii VOa THE f'1.POa CF LIIA":IOlT14: C?l'•+Af1O'IS LEGALLY InCU4I(9 rN.^,cp t 'r P-R ": T-E Lif�L-11:1y,G"'l Tit:: `A' ' ^'( ,=LiiS CEr•� 'Ayr�s C..TE TYPED NAM DATE TYPE: KA E �r� ,�:-�-�r • := 17 7 H. D. punk Audi�tor-� Cor•trolle, -2Q-' ��r�:..P.2^�cr P%0JEC' .0.4 �tii'' A j/c� �CGI+l AF)MQ'+A4 ,'ItfUAt ' DIVE4T4i Si,i'tiT FIMA4 1A •LGE S v 1 / 1 of 1 2260 D IAM D1JD BLVD. . SUITE 391 C0NC0ItD. CA LIFOItttIA 94 520 Co\'D(CO a � f4351 G85 - 5335 CNAIRPEnSON C . will-3,1 A.0.M-n1ley Dlslr,ct Attorney EXECUTIVE nInCCTOR Y 1 cE—cmAmwEnSoN George Hoerner TAnmas G.Ou,rne C,ly Manager %Vain„1 Crr•ek M L•' M O R A N D U Irl DATE: 1-lay 11, 1977 TO: CUARL.ES JOHNSON FROM: GC:OI:C:E E;OL:I11:R Auditor/Controller's Office Director RE: CORRECTIONS ON 201 FORM 96 PIYIJECT TTTLI:_ AU'111-iATJ-.D COURT CAL.MWARING (2145-3) —_ Flcase note the following change(s) made by the State OCJP on the attached 201 form. - a. Status of funds-percefntages b. Budgeted funds by source c. bunds received by source - Federal Fd. Balance available by squrce = Federal e. Funds requested f. Approved budget by tate' v. g. Cumulative expenditures by category ❑ h. Unpaid obligations by category n i. Balance by category ❑ j. Totals ❑ k. Expenditures previously reported 1. Expenditures this period M. Other: _ Please contact Koncc roldstcin of our staff if ?()n il.lv(w .,ny rlur.stir-)ns about these changes. 7 t 01295 REFCROF E`? E; , SEE F:•SCAL AFFAIRS '!A'I';A! FOR IIiSTRI)CT101;: ,•:,?i`ri:I^C:1:'ILIl.^.� JLTs'.-cc A-CnCy i Av!1OC9S i\00"t 202, Finance Kdp n ;: :C::: '.:•� ../. .'i �--`�—" - Cvn rr,q~� � ,-., 1 41.r~ar:%a—f.�l:f'�^=�P. S�."L ! ?- X15-0-77 _:_.,.t. _L. ."7 !.IErlrl „ A;EH:Y yJustice ~ `, 1 ao:RESs d 31vd. 1391 19E=n.R; °ERIC: CI1C:G 1/ '•IA:) L Cr�:aii Jus -cc /1;CncJ I 22S0 Diamond 11 I CO_^_tra Cosa Acro cl! Concomd . Ca 1 i rCr,' n i 72 I -77 Grant r ' aoJ r 197G•-I 7; Part 3 f''_nn,ninc: I� ocQr•.rsE i SATE IVITIt: GG%• / ��;"�j i s'AT.S of e': :7, 9cETE0 F75 —�9-11::E ; RE CE I',E: iOy i'.:Y:'-r-- j'C j•�_ 'I QIi0S FVICS RCCEI9E'J I A'/;i-J!LE A;DITC: i i•..r O /�r/+� J 'i 1 I l Y{_::,'E:•C!E: I FEDERA! I 100 ! 130,000 ! -0- I 1=^,r00 II rr. rte STATE y,-a- -C'I° Oji �. `•_ - ✓fes it I ! �: RC4:ESTC: I •,'. - ,� i^77` LOCA! rt�'t--'-'A^r9!YE: 9'..iE' :'. ;LA'IVC � ^--_—^^.i �E ^.!.!Y I, •rr°rl^..._, __!�-_.__. .»_._ • i ... !'. CA'E:^.'IE: TC'AL t EEPE!,:17uP.ESI N FE^'.4 ! :v STATr. LCCA: 0":!CAT:O':S •E,S^.'.AL SI'lICEs t04 r:2^ ! 4 ��t _ il_ I gr` 197 T4 A+E: I 3, .;2C ` - — 177 I I 3r:; C:'iS:+TI N SI i it 22n52 I 461 r ''i , I I I I ,• i C TeT,:s 13C CEJ ; 8 ,S69 _- :ISS: !alC!I3 T:'7ES 1 1 F TEq^_ �; q_f 1.:SL n• T r , I OTIIEd (r"E':11 T-14ES 1 �'�?•:.:^_ - _ O�869 p IS Pr 7 IOC I I •� TN:�EoEa. CreT;FY THA' i 1OJLY A°P01N—E3 C:AL IFI E:, AND ACTING F15A%CIAL C"F:CER CF THE HEREIN VA"EO A7E\Cy; I HAVE NO VI0. M AY OF 1':E !v^.VI$•:1:;, OF 3ECTI:'1 1"': OF T"r i3-:7tR"NENT CODE IV i'tC:'R91t:, THE E1(PE':CI•;RES 4EPCR•E: IN THIS RE;!'EST NOR IN ANY OTHER WAY; Y'-AT 5.-C 710&5 ^en TO 10:i ^F THE :3V(3\yE:T CC^E W:L: ')0T 9E 1110LATEC IS ANY WAY 14 THE ESPEI::ITI:RE OF THE FU►JCS AOYA::CEO PCPSUAN'T TO THIS SE:!'EST; AI:^ THAT TME °EIS I'I ALL 4E50ECTS T.1.E, CCRl!CTr A':0 !4 ACCCIOAVCE WITH PROSR;M ?lCVISI^4S• I FURTH(9 CE47IFY TNA! ALL FUNDS HERE REQ:ESTT: AFTE4 TIE (,P'n i•IOti Pi TE CF P,1. rOgiv ACT Air COR TIE PI,°PAS C Cr L t 11,!OAT'•;C n 9.10 A T.^,..; A_L..YI.:r_,.IR,-,r, _nr^ '.n i,,;r •�r -,re _nF -- • • R - _� .-■...Lwl�. �C• .1"E Tj TE �TYFEC VAYE t1 ')Onald F'an\ 4 CAE 'TY°Ev CA••s ! /1TC Gcozrc Roe'lor i/�/� , �\ > 3/0e/77 { GeO�;I , `I J i llt. y`,}�. 1 r,r A°�,lC'( Sl('' �E r i ,E:IC\ o:r,.. . .•,E;.�� n�. Af •� / ►IVAYCIAI. :F:1 I�cI.-A, . ' 'L00 STATE OF CALIFOONIA hol;lFiLl? R-E.1-0?T OFF EYPENOITURES ANZ Rr-"','ES7 MR r-UNDS SEE FISCAL AFFAIRS 11ANVAl. FOR I IISTILICTION3 ocjp-201 tREV. S I.;I S it AD I A E S-Roo 1-1 If 0 114 n D 80. 7 C Co, I SCHEOL .jtj-,I CoSta Co,.1114- I IV Martincz Ca.91:553 A-2145-2-75 I I!'P L E K! I'.S ir,t'I C Y i A c L ol!E S E f F I!ii L. Nc. Ati,litor-Controller` s 0 If f c c I Finance Bldg. Martinez, Ca. 94.53*3 1-31-77 REPT, FAC.,Ect T' 1 r r4 ccjf DATE A'. Court Calmlari n,7 ONLY S T A Cf 6uCGElE0 F I.,!19 S -e7L TICE FACM jnminvry I . 1976 F v 1:a 5 Fullo.s RECEIVED I A v I I t,A 11.. AVDITE: !q I s c H E 7 I 10 1, -c!� 31 , U�77 FED AL 90 54,430 45,168 1 9,2G2 p A(r A a! STATE 3,024 2 ,08S 939 i F 5.223 P RE-;JESTED 5 t A I c I LOCAL 3,024 9.39 PROVE: %CG!7 C,.IL ..IP A A, A%� It I Ao UA!IvE QC.lp USE C%Ly ckltscl IS TOTAL Elpsu2ITURES FEDERAL STATE LOCAL A. 5 E r 7 t C E 3 -0- 0 060 S!-vlc!S 0 0 E. C C 1.S f A ,C 1 C I Tr r 5 S -0 G. PI- s co 42 9,755 TOIALs 19 ,��q 2 F E 0 E A A . ............ .. .... ..... X 44, 114 0 THER 6Z,8 2 vl -t;E Y CERTIFY I Ali T!fE OvI.Y Appol-ITED, Q-.-ALIF!!0, AND ACTIIJG. CIFICEA OF INS HERE t.-I n*A?*E2 AGExCYj HAVE NOT TLATCO A7. I, Of FACv;s to-iS or SIC-10-i IM Of TPE G-OVEn!:.'-!4T CODE IN IRC---RAIl.G THE EXPE-,DITUR!S •nEPOnTEl 1!1 TW;j A!:U[ST 'ICA IN ANY QiHEq WAY) '"AT SECTICIIS I 10 ICI.'S Of THE COCE WILL 110T 0! VIOLATED 14 AVY WAY IN THE EX?E:0ITl.lAE OF THE FVNS %DVAN.E2 PI.IISIJAIIT TO THIS REQUES'; Alil THAT 111E O(C.Z51 IS III AL'. RESPECTS TRUE, CORRECT, AND 1-1 ACCORDA-.CE WITH PROGRAM FROV!SICUS. I FURIIHS'l C&ATItY TltA' ALL ft:1103 HERE IIEC-;(:;TCC AFTE4 TIIE (lojeallo-, OAT! ^F 711:5 C04YqACT ARE FOO Tit( PLI POSE Cf L'0-JIjAYl-!I*, TYPE.' %A!,E 0 1 E TYPEhumtHrmle Funk CATS TYPE: NA!I19 A 1C .,,oD-ci Douplas Ccrvnntes ) 1 3/9/77 Goorgc Rocmcr >r-4wt --',=hcr HE $lG4ATUqj q 10 1 V'I"o ('57 P� 1 -3 1 C.,A -.3 'IA'. 7-4 1 RE21ONAL AMOVAL NO OF FO 19 %IA-V-00 3 COLD-%JCJ-M-L 19 DESCRIPTION MEMO I.; C- A'71 q,Al 1 7 3C i I q;Aj 7 3(. q 17 3,' c,9.s i4 7 Yis 7 4f1 734 TC -ZA..rr0 C,*fVr.Y -'Lt? rCt" ' rr/C 16-0, f. 5rl;c r?t.%c-rq 2 J?rc_ FEDCRqt c�r.Awr ivec - x - oau #13 91 s LOCAL SNARE 6r1?AAIT R6C_ -K-060 FED6RflL G".rtf N T - IC- (,I C 0 —939500 00 1.0c"-JL 5 PAiCF C-4KA.,w7- -K - cs COA SL I V06 5I 7 rI5DFPPL EXPEVSIF HEW If 6/ 3 .CAL -4 I v/7 Y CAP-22 JL1 F. 5/�7 40C.AL SHARE CCOPAIT REC -X-PEO I I "I Lt t y q CASH - X - HE W 6 7113 5 /97 *z-Lj,.,o s5t87 --r- J-IzFZJ /67Y3 M ackk rRivt) , ##j uS r Fu7 - H ew /167 93 ttvw�) tf 6/ FEDERAL C--RANT - -T -OG O / (- too CASH )tv -tittAS T' - K - 91 FA ell c I UQ ✓ FEDERAL GRAMT - X - OeO cpws H i ri -iRtA&r - T - M2 ?'/ b r,tr0 . 70 RCCoR0 CAIMV Ot;&#Z Pe*%X 8/0 r-,q o -01 Hf y fr"'Ok Rn x eews E 111 LoCjqk 5ij.A#?C CX,_7,FNSC --r OCO q all 95 C.4,7 -0/ m.F:R. 010wzr., 1,0CAt. SdARE -LRAAjT PEC, 0EC# cps H /N 7,/,,v s r ri I Ao D 2rZ.0 L.0e 95 -7q 60 1129S CORD OF P.4 G 1F S 5 FOR NO. w-�NU f •— _� � f1.►MD+119 7 CGa4r♦14,rr+t K+r{{� -1 L1' DESCitIPT10N MEMO v r Ij 11 � yz`ri,s j A# rRu s r Fu-0 &182 1; '' .�uQ.�.CE .�1•a�tew.ec �e-•iw••� .•... �.+�-�Q S'1��9-T J • 1 i - rf��3':•OAC• G'r%'G) .... -.i '. :1 FEDERAL EXPEw1SE - J -(?EO 13G6:N8 `� 1t CASH IMi,761ST 9-1:2 - 3' -VeO 1 364.gk s / 10 cHSof /r+ Tit uS r 1='c4,vO 218 - !_ - t7E0 1 x5u !, pttE To/fRc•+ O[-c,-a:arG AGE•ucy - C-UCC ✓ 1 �,5o i t:C..1 r i �-C•aQCC-+O ��lOO+•f..•�.� C"a C� SL'tavaey w:r: •3,N� .La.. ?""w-pi".C`L-Ljf .. _'OS J)r11 J u 0 lar sC'%-4 rr-" Toes r n:re 3/-1 /C q$ri .•n,i'/iv ST Fa,tiJ slfio - f' -nCC1, 5 - pleE 701FRum 0a=lCa-r3 TE `I(rEtiC y- L-t?c0 � rl fau Jfe /u.ee•.e� tir°�/��� ora cLueA:%-JCd4 IL ''Si.,•+ �M t T V 2 tr7l;,X 1� . Se=c C95rI_/.•► :RuS'r oqr� 4,1/-1rl 10 f•CDtr?gL .r•-k?EM•`C -/S - HL-W 1 I L(/•30 `� CASN ►%-rgtA S r - 7 - 9 1 8 7 1 1 1-Y 3c, - l-c.o J - II L w ••- 1, ,_; CFISrI /N rRusr - If - 'ar/J 7 :e-.•�.� 1�►'i-21 mF.�a:...ra.. '�.^ v 15 C ;Sol IN 7Rus r rL;-o :.1;-yt ie'r�ea`.� [.ztl1 ^a-eilt i� c-q-- ,N i Rosr rLINO S•/Ar 7 -/t - 14C Li I-- � =c Ft•0a:RA, L--/?:-NSL - rc- hLW - :r , CC !t ea.�. /,6a•.Y '�:4r_ :11-a J.e-• �.al !.0 .1• l 11..,...x• �y �•,; 1 S 7 I�j-1 �H C?tet+ !:+ -,ttt:i ra.1.+,7 .:) r% 1: - •�!•1... �• / ^ - " a j j 004 • ra .'4:4a`L� -{ C t�. �•Vy:.tl fl••. a•�,,.aa•aj.J - Ivti 1 a 3 7:x 1 =r' 4nc.r> lav_L.-� �'w✓.a1rS..1ra: 1'.r•1 b1i 1.4A 1 i <) IJ p. tr% � ` !ti J�c'C�l:J) Ot�-• - - __ --- I UI:• .— 17 -- :. ,w:——.� ---" sTa0.403eoiw16,0.•r.aL .o■ DESCRIPTION F!:re0 V r//�:�/�b �i4w..../� �/�--,i-sly/!tGnCJ`w�� '�1 — L�J� �l ._ _..��'v�O? Wil'•1� I J j' � �!.:l 2..�� C'-•�...i� '►/� " r- .f /� f 3 i /_+t 0 I D bO r vv g .a- LI L Gifi�yu.� �..,.,rte /fE� 1 ,.7' � �// 3 ✓ eel- Y• 1 • • '1 1 � � f� /)y..���.•�. �`,.:•�C`��--��- dam°y� G + .37 O•• U 7eroo!— le Gam'` Y/.?;? 4A! fid'.-2 - S i �,�j ✓ _. ! yi J� �-may' l'-•.�....r..�"+�� ,, ! �. - i1900-1 111-11,77 ��./. it nn--- f'i,P 7 f y .3`�"''"'c.� ��) ;� `�.�3 ✓ i - MIRA MIA CJUNir r . •• • ,I111.RNAl. V4111:19.1- r .•t .�'•.•j 1J 7. l••t' 17 ��rl ..S'.• ' \!A/J /� �+ Explanation.: V � Ole E11PLAUAl I111F LO6T 1/IYL0 Vh SE-nwi ru. .AO PI SCM 1 PT I 41 qFP., Ary 1 nllr :DOE PrACCT CSPEC1AlLIM%1AIf1111/.0-- L • r ... ... .............. .... .... � .C.R �. ��� r_ ; - fir. ` _•� : � c::a �:1:=' Dz. .j�� .`I to CK �.� .C.�.�...�!..�f:...:..t�:.'.�...'.`........................ ....... 5.1�1� ....... ........ �R ..........`1. 1:1 ..... .........f . ...... ......... . ....r.... ............... ...... .� V , ........:3. 7. :L`. : ............... ......... ...................... ... ...... .................... .... .. ..... ... ................. ... ... ........................... t �{r 2 c�1•►�� .1. ur •rr.ji q� Cu••�•. �• K.rt Yll.. •noir_ Date r+ c� TOTAL _ E.qt r • � 1� Description: �1 - 11 "=•+ _ ►•e:E 1 or s� _ PAG@- 1•V,.►1 A•SI F tMal 11.1h .•/ 1• � �.l��rl�. ��i•- .rM `�'.�.Y7•�1. J.Y. NO. �/� ^ 1 M760 11.67• ,301 t 1 CJwTR. C'., ;[.% COUNTY -!0tAtNAI VIII IMI.I; Explanation: 1 1 ' 41 elf_ '6Q/ Loo) A- 00, 10 / � J / % ,l.. ..it✓"!Z✓sem/ /� .:r,+-. ��/L-f� .���.:c.�.?/ PPLAUA+111N 1_Cr,T 1NP/11 17h :irtnhu Is•:' • ARD UrsCNlrvioN r.rWkAL I.I\I%L-E SUR, OR qw ea CC CODE irrC1AL IF u-.0 Itri Nu i+ll•lr A r Cil J 9 .% Is �•"yJ .•nl,•:f•C b+ wrrwn lu b• t.t:••1'" rl t�.A''. � hl. ri.p.�r �'i�,, 0 a t e �-•� ! ' ✓f _ L t tJ Egtry Oescriptinn: I 7"G�i ✓ `_--^'! �� �� 1•.bl._�. Or ,i Villa .1.r.rv1411r Int. .•1 . 1. -1711�=.1__.� � .'ir�w,!�f!_J-=��._._ ----•- J.V.J.v. llu. � v760 i1.67 • 0o dI(Q cUtpa W to COUNil C r ,it11:ItNA1. 1'111 439.1: • Explanation: 7 .�r� ?=•'C..,ate- � ``�f�' %) /• '� �., //��'' / � J) to. `� f RPLAt.A*IItN CO'.T INLED .ts s[crau rA•:f 'ARD UESCRIPTIO" GWNTr AL RI VI rout SUe. 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Y f+„t .. .• `.t_ / +:"'. 1J r r { ;art �. rc".•N•!�,I:,ff t"C i✓.�. •�•J,,,.•;•`7.�m�.".A'x• ,<t j y- .r;r i, rt .+".yr r'L ✓. rti»•!:BiC`�=::t:rfi.7!``:..-r,„' •� ".'..,,."�7t w "!'=•• 11. s r ^+'ti- "4 ir ':.r�; ):t-s_.,•1t. t.r1�',}.S. �`.�f�il:ir�+„d`r,:.,i:, �, �. r ,,- ,� •3, ! t _T� '•�+•.a1 •� f �' 'FIX s4i••��rit`•M►-'3te= l.. t'.. �y ''k.�.r' 1 ..Y.+': wV. 7 ~/. +:' .l ' t.:i -C 'er'1'w:_ .Y• 3• t,�s � 4:� w �' t•..t. a. }� n r �'�;. r'..•t .\a... ��" .•.,.C=`'r'� .�'f: 'f'a. ��:� 7/., �.••.,xt '•t ,. t.+ • •. ♦ .!� :•`•+:r 4 s �` - � t1 y.r'•3ly ircp•►'•. t•r r'1`-•i ? r:a'•:' ,F t9 C•,i' ••`��. I.�tr y y,• +r!•i''Rfi;• f�G ?•� 'rv{, s%!IL , �Nr t;•=�1� ra i�:�i!'•• =14�~«'r'i i. •' ''� �.' r!•!1`- ''`i t.'!:'Ti.,yr f::it• �� rtit.►�'y,+ r►C�•� 4.if .r.��' �w.1 tc*r.•.. ':1. '�•.�.'�..xr '• _i.54' . �t,yr,,, -��.s+•-• s 'L•+t;�, S) r':;.`�`•�,",r,+,,�L+Y�Yr4ha�'r-y .w ...'.,,,�� -- �- :t•"t"r}•S,;i:;'�ryy�S .+:'i:;�''i=t,} Ts:. 31}J .K:.,`r.•.a — • 'til i MAI t.:i_T: i (): 14:_!1t_71•. i:DUCA-riw- iL) i. L FA;!= • ,stillor rtta o� I Si.•. r ur.•.:t.! i.t 1�'1 t.r�tt t l•JL:GN ai L'J(;lcJ+t�rN7 — .7. 23 . 3976 Our Ref 1-1:11(:(-•: Audi L CctnLl-ol- No. 56492-09 Grant No. 1i-0375-1, endin- 14"/31/71: t C(_,,Itra Cc,.-;t.1 Cu:int;; .-oart: c::: Supervisors Attention: Mr. Charles R. Johnson, Accountant 1157 Thompson Street nirtinez, California 94557 Gentleman: iAfter car.:ful J-vvics. of Lite audit report: and yunr D.Lfer dated Octover 23, 1975, in reference to the abc,ve audit, our determination i:; as follows: 1 In Lite "Discussions of Auditor's Ohservation.. :nlll 1:1•cutautend:thous" i the auditor observed that milla;Lae reimours-emenL exceeded grantor' s i ruidcline in Lite amount of $Iik.0 )0.••'j In your )otter you admiLLed that i it is noL a proper charge on 3itiir part, and we have disallowed the mileage reimbursement. Since all disallowed costs are due and payable iminc:diately, [,lease submit a eIiec>•: to this agency in the amount of $135.00 to clear your audit. Y•lake the remittance na ,cltle ro the U.S. Treasury, and ::end Lo Cite Lent. ofIlea]Lh l;d"caLion and Wvl fare, 50 1'ulton.SLra:cL, San Francisc65 California 94102, Attention: Office of Gra L5. U•in•q-.c:menLI: , ooi 41_, 'itiontifyin;; your remittance by grant and audit numbers. We 'rc:clucst YOU submit a revised%,:l% n 1" Gran Lee Quarterly Financial Report reflecting $163.00 adjusLe to the correct c•aLv,-urLes. A]so, in your final report you must show the auditor's findi.nl; of $2,025 "rebate" from PY "11". We have approved your reclut,!5L tO crc•rlit that amount to expenditures in YY "t" budget year in which the rebate_ was received. The summary also stated that $241.00 was charged Lo administration that did not have •supporLinr, ductimenLaticrn. We have• cleared this amount upon your letter justifying the charl;e. If yc+u do not agrive with my deLermination, you have Litt- opLion to (1) appeal the l cglonal Office's decision direct ly Lu 1)c1sarL- mental Appeals Board unller the procedures vsLabl ished in Title 45, SuhLirle A, ]'art: lrt, De-pari.menI Gram:: A191uvalr. (Copy attached) or (2) reclutist the L11LW Regional Lir.ecLor lur ruconsid- eration of this dl:cision. c �hrrrVV - • 00305 0 MORA CCS ; A COUNTY JOIA!NAL ►'ItiaTIA;, Explanation: t� 01PLAIArluw LOUTIMA.0 of. Sitnr.0 vu:E .RD - DESCRIPTION GENERAL REVENUE SUD. up OR ^ ACCT )DE SPECIAL iN UND Eft VENUITURE GR c>r✓/ 7 (C�lll �/ �• r ,r C � �J1 . ...... ..... . . .. y .................................................................................... ........ .....t��. ..:... ... . ... . .. � ........../gid'. J -I/':•( t, sv avv uvco s• cc.I--�{{ —r— .rte{ o D ate Entry . '/� �/ Z Description: C/:tf(.� _ l �•a�_L DF � o.Gcs 5 T I 19,IT I:.r. ., �. J '.0. 'Al. 1-Ili l:!!!:C _ _ �- ExpIznation: L C ►o �: ,an� S ► C _ � v o S 1" �:0 � � N a7 1-}- '1 �r J �-e A V �•S �• 1 O P a . � ? l1+ 3 E1:PL''.ATIC-1i CC:T 1:.-.P_-- .:A STC^p.� o' CARD GESCRIPTILK G041.AL Rc%r%UE OR CR a•c- CRI ` CCE ��r:0 i1rL =CCT CA SPECIAL I ! o. `i1 �'� �� ...................................................................................... ........... ........:..... .................... .... .. ....... ......................... ...................................................................................... ........... .............. .................... ....... ....... ......................... ....................................................................................... ........... .............. .................... ....... ....... ...................:..... ...--•................ Date VOTL -- J Entry Description: p j-GE OF • � I . ' I II ''''111 T�1_ :.I STF IBU710h :.� CJY It at • _.1..-!11�.�_1 .� TF��l Jr- 60 �._�- r • A,K+O.W l7p t 1 2 LJ I I It �. . I 1 a A l i rl I I 4t,1. % 8! P� .3 - L I I i - 1 C�r3Q(11NE7—CoALITT _ =ON lJl M —. I — - � I _NEtG►+?,7�OOL1.�Dt.t � �1. _I. 1 I Lt Ll M� IF I — I, 13EW - — I - -- ( - - - - - - - , I11 L.a.-rr_io4c.-c+-{���_I e-�_; ..'.�, •,�� ..; � — -� -F- -�- I— -I- �- - — � i;- L- .�—RODG,.A Cul'�L.../�' '! f.k��... '►J �, �. _�Ml i _ � _10_. _..I.�- I 1• �_ �� �� ' � — .� _1 � I I I ! III ere L d a us - �_ . Tl 1� a'it � .� -g a�. i'� ►�. �_ .� ' � _ (— =I II I I C II I I I r IG4lF�T� 5109 rJ.� — r0✓n! ,►Jo. T v —1�Ji ►.t F� ( ( { I 1 , t lI I -�- .�� li Ili � i ! b � ' II II II � tl II 111 11 i t! �Z�VFJJu f%cr v U ll t I I_f�ia►J .� 1► III Isl II it III i► I ! I ! �11 I III 1 { i Isl I'i � 11 II I , � Ir u I I 4 , II��jII�� 1I I► I II "�I �1 �, I . FL[�•.!-iinit'�G=.�.'�=L. � r-r � � o -I �'- 6, Joh �?z_"L� .F�.=t 'Ta Wit- J JA it = • 1-1 i II 1. ! 1 I ?-3 - I �c�-l�.�u - o � .� �?�s _�8,�; r� -r!?t� .•sir - _fes — t I Enot-l. 1-7 ! I S?J LL..0 ��_•Ct.. � 1 ✓1 C� __ -� ter=41J� ..._S r. 1 � � . r� �.•.... �r-_r_.� �,.-^` - - 4i 1 .- - lnw.•w tom► '� . � Rr,u•�q 1tir 2 3 111 I - __Jr .�- X31 LL�F�� — S,`C nf1�!:s�. (Y •; _+ _ !_ ��-�,_y►4 �T I . Ett�lG�R�I�'C�--cR 1 cv�l�_ ?� � •I�� � �''� f -rF Ir t-T - ; 1 � I IL IfI T I . I 11 L 1 fl- UL f I �i I I � I �_�. � i • � i , _ r � _ C:J 6! ,+ tis • . ���s-...r.+.-�a..�. Lam.-�'!i�C••aV•:_'�� ri' J7 OEO J`�STRUCTICIIVI 6802-1a LO 4 fj INVALUATE": OF VO1A:`fH11ED PERSONA 14arch 19 1974 SERVICES FOR PURPOSES OF , CE C7 TZ 7_5. COMPUTIN-G THE 'NON-FEDERAL SHARE =icA ed Nin=rr Mespiwisibility 0.C. 2=1 O/P Ci S!J; 11c'=5 OEO I-NISTRNTION 6802-1, Distribution Decolilb._-r 2`:*'. 1971 CU,, 45-1, 35-4, 10, 1: APPLICABILITY p. This Instruction applies to all grants and contracts under Title II and VII of the Economic Opportunity Act, as amended, in which non-Federal share is required. . EFFECTIVE DATE The provisions of this Instruction are effective April 18, .1974. 1. PURPOSE This Instruction sets forth a change in policy regarding the valuation of volunteered personal services contributed as non-Federal share by eliminat- ing the requirement that grantees use nationally set rates and by requiring them to use rates consistent with those regular rates paid for similar work in the local labor market. 2. BACKGROUND Since 1967 OEO has required the use.of nationally set rates for various ay skills and professions when computing the non-Federal share. In the early years of OEO, these rates were an administrative benefit to both grantees and OEO; i.e. , each grantee could use the OEO rates as a ready reference and thus was not required to produce a time-consenting comparability study; and this system demanded the least amount of time for a litnted OEO staff to administer. However, in keeping with the practices of other relevant Federal agencies and the Office of Management and Budget's proposed policy on this subject, OEO'S policy on valuation of volunteered personal services is revised as noted below. 3. POLICY Effective immediately, all rates for volunteers should be consistent with those_regular rates_paid for similar work in the labor market in which the grantee competes. land--s for the I -nd .of_.services.. involvod. llo�-.,cvcr, if OLO has ,43 already approved rates for an existing grant and the rates are hi;;her than the races would be if the grantee implemented this now policy, Lite granteehas the option of using the old rates. OEU INSThliMON 6802-1a All guidance, restrictions and rates for personal services contained in OEO Instruction 6802-1 are hereby rescinded. 4. Pt:OCEDURES . i i a. Valuation of Volunteered Services - General Each hour of volunteered services may be counted as non-Federal share if the service is an integral and necessary part of the OEO-approved program (e.g. , the time donated by a lawyer Who voluntarily contributes his services free-of charge in a Legal Services program.) Applicants must demonstrate in their ' '. budget documents_•that the in-kind_ services lunteered_will_make_ a . meaningful and desirable contribution to the grant_program. Appli- :: � cents covered by OEO instruction 6710-1, Change 6, need only to maintain such budget documentation on file for OEO review as re- quested. b. Valuation of Volunteer Services - Grantee Staff and Members of }= Boards and Advisory Committees Services of person regularly employed by grantees may not be counted as non-Federal share. � Time spent by members of a governing board, administering board, area board or council, county board, or advisory committee of the ...�: grantee or delegate agency may not be included as a contribution to the non-Federal share when: v (1) the time is spent on the development, conduct, and +" administration of the programs; and — (2) the board or conunittee members are acting in their capacity as members of such bodies. :.;.� They may be included if they are volunteering their services for work on the program which someone would otherwise have to be hired to perform. ! 5. MAINTENANCE OF L•FFOfiT ,�. Voluntary services for which non-Federal share is claimed must be in addi- tion to similar services that were volunteered before the inauguration of assisted activity and must not be diverted from other services to the poor. 1 2 041:112 1 OEO lNSTRUCTION 6802-1a 6. REQUIRED 1 n -� All volunccered scrviCes claimed as non-Federal sh='"u must substan- tiated b�• tine cards or records that are signed byolunteer and his supervisor as is required for all other empch records must show the actual hoiirs worked and the specificrformed..They should also indicate the basis for determininof volun- teer's contribution and such documentation must be £or audit. �c M? Alvin J. Arnett Director f 3• •.•�-\VIII J I k t: _ 3 GPO 675•iG6 } f 0031 r� �r J ' �.r.rzw- -.. ��.. r<U 8-1-ft to=1.�r s I tem r.... i )1 �/,� fs ti8i�r!? J:i/tOLD HOUSE OF C t t PVs /0C uwTi r 321 A:..:r o Avsrsa �! l T� ra 1 shot , Ts=1 AND A?ICY31411CF RitiiiAD - ,.._..F. = . • .Y s� Lanai F�• � t, 1 � � . CK •\C stir nr 1•,�t D Q ?tt3fr L1 `• LiOtffS E A a v a ia:1•r tatA► "O.W 010C Cor►.Tali y h ';'• a OUT am ml ra rout- xri T•• •w r It~ us• s ce vrc. x Aft HT1�y ;- ,� �t _.,_.;._ � • . ti.. : .= 1,c.•r,. .rc art --- - - 77-1 - •� - Fer c gats _ - .. ea ss s warrrw r oCram Account Pay Peri �Luxl5.�. 3i1Jt /� • Droc;;,2ft torwarQ Q F.Xrn*9 to date a•siIIrltr� AYai . this poriod `�✓ ...� • /- • tTr •.210 period arri Yanee u� Par Period � L'ror ..: IvcaarJ . Zernrd to data - - _ rr .\va12. t•.is pwriod.- •_. ;a►T ` Vac-1 this period t 00314 Tipeot lssu3nce Number JUL 2 8 B75 CSA INSTRUCTION 0802-2 _Subject_� COMMU14ITY SERVICES July 1, 1975 A ADMINISTRATION NON-FEDERAL SHARE CRITERIA WASHINGTON. D-.C. 20506 office of Primary Responsi- bility 0/p Supersede% Distribution OEO Instruction 6802-08 10,15,35-4; 45-1, ER APPLICABILITY: This Instruction is applicable to grants funded under Titles 11, III-B and VII of the Economic Opportunity Act of 1964 as amended if the assistance is administered by the Community Services Administration. REFERENCES: (1) Economic Opportunity Act of 1964 as amended (2) Public Law 93-644, Ileadstart, Economic Opportunity, and Community Partnership Act of 1974 DEFINITIONS: (1) Non-Federal Share: that portion of project or program costs not borne by the Federal Government. (2) Federal Share: that portion of the total costs provided by the Federal Government. TABLE OF CONTENTS Part Page 1. -PURPOSE...... .................................................... 2. BACKGROUND... .............................................. ..... 2 3. WHAT IS NON-FEDERAL SIME?.. ..... ... . .... ...... . .. . ... ..... .. ... 2 4- WHAT FORM MAY NON-FEDERAL SHARE TAKE?................. .......... 2 S. ITEMS'WHIC11 PIAY/tIAY NOT BE INCLUDED AS NON-FEDERAL SHARE.. . . .... 3 6. WHO MAX PROVIDE NON-FEDERAL SIME?.. ... ......... ........... ...... .3 7. VALUATION OF IN-KIND CONTRIBUTIONS.............................. 3 S. ACCOUNTING FOR THE NON-FEDERAL SHARE. ......... ..... . .. .... . ..... 4 1. PURPOSE The purpose of this Instruction is to update the Corrmiunity Services Administration's 4 policy on the general subject of non-Federal share. Non-Federal share requirements- for specific programs will be found in separate instructions in this series, i.e 6802. 00315 4 " CSA INSTRUCTION 6802-2 i ' -2- -::a.: 2. BACKGROUND Sections 225(c) , 235(b) , and 714 of the Community Services Act of 1974 require the contribution of non-Federal share by_grantees funded under i Sections 221, 222(a) , 235, and 712 of that Act. 'In addition the Director of the Community Services Administration may administratively require a non-Federal share contribution from grantees funded under other sections of the Act if the grants' are administered by Community Services Adminis- tration. This Instruction attempts to incorporate into one policy statement all general information on the subject of non-Federal share, e.g., definitions of Federal and non-Federal share; the form non-Federal share may take, etc. (EXCEPTION: OEO Instruction 6802-1a, Valuation of Volunteered Personal Services for Purposes of Computing the Non-Federal Share,•remains in force.) It incorporates some of the policy previously found in OEO Instruction t 6802-08; in addition it includes new material, e.g. , valuation of in-kind contributions. 3. WHAT IS NON-FEDERAL SNARE? In general non-Federal share is that portion of the Community Services Administration-approved project or program costs not borne by Community Services Administration. In all but exceptional cases (see Section 6 below) the non-Federal share is from a source other than another Federal agency. 4. WHAT FORM MAY NON-FEDERAL SHARE TAKE The non-Federal share of program costs may be contributed in cash or in-kind. 1 A contribution is treated as a "cash" contribution in any case in which money ` is disbursed by the grantee or. a delegate agency to pay expenses of the pro- i -; gram. A contribution may be treated as "in-kind" if it is in the form of real property owned by, donated or loaned to the grantee or a delegate agency; non-expendable personal property; and the value of goods and services directly benefiting the program. Example: A contribution which consists of the imputed rental value of a building shall be considered as an in-kind contribution, but where rent is actually paid by the grantee or a delegate agency from donated funds it shall be treated as a cash contribution. Ir.-kind contributions may include the cost of staff assigned to the grantee, supporting services which can be identified and priced, and the donation or use of office space, automobiles, office equipment, and other facilities and .; .. equipment necessary to the effective operation of and directly benefiting the program. 011316 l CSI. INSTRUCTION 6802-2 ?s Ems ; -3- 5. 3-5. ITEMS WHICH 1-t-WI AY NOT BE I::CLUDED AS NON-FLDLRAL SiL1RE Non-Federal share MY consist -of the following:, Program costs financed with cash contributed or donated to the grantee by public agencies and institutions, private organizations, and individuals. .y 2. Charges incurred by the grantee as project costs. (Not all charges require cash outlays by the grantee during the grant period; examples are depreciation and use charges for buildings and equipment.) s 'J 3. Program costs for volunteered personal services and for the use of*real and personal property donated by other private organizations, individuals, -. or public agencies and institutions. Non-Federal share items MY NOT include the following: 1. Time spent on the development, conduct, and administration of a f program by members of the governing- body or advisory committees of the i grantee or a delegate agency, to the extent that such time is spent in their capacity as members of such bodies. 2. Items such as legal advice which are normally provided to local public or private agencies by other governmental agencies without charge. (To the extent that these services are NOT ndrmally provided without charge, they may be included.) r 3. Any cost incurred or contribution of services made prior to the effective date of a grant by. the•Community Services Administration. ' 6. WHO MAY PROVIDE NON-FEDERAL SHARE The non-Federal share may be provided by any public or private agency or individuals However, Federal funds provided by other Federal programs may not be used as non-Federal share EXCEPT where expressly provided for in specific f. . authorizing legislation, e.g- Title I of the Housing and Community Develop- ment ment Act of 1974, P.L. 93-383. (See Federal Register, 14ovember 13, 1974 for implementing regulations) . In such circumstances the grantee must have the appropriate certification from the granting agency and written con- currence of the appropriate Community Services Administration official. A contribution also may consist of the use of space in a public building or �i other facility even Lhough Federal public works assistance may have been involved in its original construction. �'. 7. VALUATION OF I1�-KlND CONTRIBUTIO.N'S �. . a. Personal Services: (See OEO Instruction 6802-1a.) b. Donated espc•ndable personal property: Donated expendable personal :'�� property includes such items as expendable equipment, office supplies, laboratory CSA INSTRUCTION 6302-2 ,a 7 .a? -4- supplies 4-supplies or workshops and classroom supplies. The value assessed to expendable personal property should be reasonable and should not exceed the market value of the property at the time of the donation. c. Donated nonexpendable personal property, buildings and land or use thereof: The method used for determining what portion of the value of donated W nonexpendable personal property, buildings, and land may be charged as non- Federal share depends on the purpose of the grant as follows: (1) If the purpose of the grant is to assist the grantee in the acquisition of equipment, buildings, or land, the total value of the donated property may s .. be claimed as non-Federal share. t� (2) If the purpose of the grant is to support activities that require the use of equipment, buildings, or land on a temporary or part-time basis, depreciation or use charges for equipment and buildings may be made. The ti.. full value of equipment or other capital assets and fair rental charges for land may be allowed provided that Community Services Administration has i approved the charges. The value of donated property will be determined in accordance with the usual accounting policies of the grantee with the following qualifications: _y (1) Land/buildings. The value of donated land and buildings may not r; exceed its fair market value, at the time of donation, as established by an independent appraiser (e.g. , certified real property appraiser) and certified �! by a responsible official of the grantee. y. (2) Nonexpendable personal property. The value of donated nonexpendable personal property shall not excee t e air market value of equipment and property of the same age and condition at the time of donation. 3 Use of space. The value of donated space shall not exceed the fair ''•^ rental value of comparable space and facilities_ in a �rivatelx=owned_buildinR `ti: --- ------- --- - ---in the same locality' (4) Loaned equi))ment. The value of loaned equipment shall not exceed its fair rental value. The basis for determining the valuation of material, equipment- , buildings and land must be documented. ' 8. ACCOMITING FOR THE X ONN-FEDERAL SI%.RE -mac The Statement of ODD Grant, Form 314, shows the winimu:m percentage of total �•- program expenditures which non-Federal funds must constitute in the grant period.. The—gran.t�ee_i.s_expected_ to-ma.intain._the—rate—of contribution--of.-the—non-Federal share so that. throughout the grant period Federal funds will not beusedto , pay-for_a_substantially larger percentabeof_project-j:osts_than—the-F-edexa-l- i funds shown on the Statement of OFF Grant constitute. 8 ' CSA INSTRUCTION 6802-2 It is important to note:-that the Federal share may never exceed either the dollar amount shown on the Statement of OLA Grant or the maximum percentage of the total program expenditures that this constitutes. The grantee must provide only sufficient non-Federal contributions so that the Federal share remains at or below the maximum percentage; however, 1 the grantee may-choose lto provide additional non-Federal share, to insure a margin of^safety, in the event that finalaudits disallow some con- riutio :s tbns-.-------•----•-------- --...•- --------•--------- ••-• - • . . --. _ .__._._-------• i - The non-Federal share may be provided in one program account for the entire grant or it may be spread among several program accounts. Ivor-Federal share contributions of cash shall be recorded as they occur. �! It is not necessary to maintain separate ledger accounts-for the expendi- tures of grantee cash. All _in-kind contr_ibution_s,__including_those applicable to delegate agencies•, must be recorded-i_n••t_he ledger accounts, either in separate accounts or in separate-columns, as grant-costs when--the-in-kind services or goods are s performed or received. 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Iti •iS,15 11995 10L1 �y 12. 240.14 M _ _ - '�'�► 12.x:40.1 05_23-•75 PAYROLL5 . 3S •<<i95 4995 1013 1 U- 2' s - 75� 29 Auditor-Controller OffContra D`"w°"' Accounting Costa Bu holds G.Morris 372-2246 Finance building Martinez,California 94553 �O� + �� u Charles D.Thompson 372-2018 (415) 372-2181 Cost Accounting James A.Horst 372-2895 H.Donald Funk Data Procssing Auditor-Controller _ _ _ G len C.Taylor 372-2377 Donald L.Bouchet Interval Audit Assistant Auditor-Controller i i.. John A.Aylard 372-2161 Purchasing ti •, - t1. ;i 7 William A.Schmidt 372-2172 terns Arthur T.Sturges 372-2157 Mw G, L°77 ti�`iC i. �+`P SpecidDistricts/Taxes Sam Kimoto 372-2236 Imo'. Penry L. Clarke Gmeral 'tffWer Gonda Costa County Ibployees zlssociatial' Local PYo. 1 P. O. Pbx 222 lhrrt nez, CA 94553 Deas Sir: i yOCAL 7 - i- cam` ;► _ dorXA y ��tpLOY�� P.d;110X 222 =Fp9 ALHAMBRA AVENUE - PHONE 228-1600 , MARTINEZ,CALIFORNIA 94553 April 27, 1977 Mr. H. Donald Funk Auditor-Controller Contra Costa County Finance Building 625 Court Street Martinez, California 94553 Dear Sir: I have been authorized by our Union member, Mr. Charles R. Johnson, an Accountant-Auditor I, to appeal a grievance to the appointing authority level. Mr. Johnson's grievance is in regard to an evaluation of his work performance which he received from his Supervisors on April 14, 1977. Mr. Johnson, represented by myself, met with Ms. Lois Desmond, the Super- visor who evaluated him and whose evaluation recommended that he have his salary increment withheld,in order to process the first step of the Grievance Procedure. Itie met with `Ls. Desmond and her Supervisor, Mr. ' Nicholas G. Morris, on Tuesday, April 26th, in order to review the work performance evaluation and we were not satisfied urith the responses that we received from PTs. Desmond and, therefore, Mr. Johnson has authorized me to appeal the grievance over this arbitrary, capricious, false evaluation of his work performance given to him by Ms. Desmond to your level. Air. Johnson obviously is also aggrieved over the fact that this invalid evaluation of his work performance resulted in his merit step salary in- crease being withheld and he requests that this action be rescinded and his salary step increment be returned to him. Since the Grievance Procedure provides at this point for a fact finder, I hereby appoint Gary Stuc'kT as the fact finder for the grievant and the Union, and request that you appoint the management fact finder as soon as possible. Sincerely -ours, COI"TRA COSTA COUYTY EMPLOYEES ASSOCIATI(ly, LOCAL 1T0. 1 Henry L. Clarke General Manager I ILC/aw opeu/29/afl-cio cc: Charles Johnson Vr.Iployer Relations Officer, Attn: Bill Ray, Chief, Employee Rel. Div. N Civil Service Dept(HE UNION FOR PUBLIC ELIPLOYEES ORGANIZED 1041 00330 cry 53 THE 3"1114D OF SUPERVISOR SO OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Workshop ) on Traffic Control in November 8, 1977 Residential Areas. Tais being the time fixed for a workshop to discuss traffic control in residential areas; and Mr. Vernon L. Cline, Public Works Director, and members of his staff having reviewed applicable legal provisions and accepted practice of regulating traffic now in effect and having suggested that the Board consider certain recommendations with respect to uncontrolled intersections; and Mr. Nicholas Bevilacqua, a representative from the office of Congressman George Miller, having indicated his interest in traffic problems in residential areas, suggested that many traffic safety problems can be eliminated by proper design of subdivisions; and Professor Donald Appleyard, Department of City and Regional Planning, University of California, Berkeley, having described studies made with respect to the social aspects of traffic control, as well as the effects on the neighborhood; and Board members having otherwise discussed the matter, requested the Public Works staff to cooperate with local community and homeowners groups, and with interested citizens, in a public information effort to urge citizens to try to solve traffic problems within their respective neighborhoods; As recommended by the Public Works Director, the Board took the following actions: 1. ADOPTED Resolution No. 77/941 which revises the policy presently in use by the Public Works Department for the installation of stop signs at uncontrolled inter- sections; 2. RE-AFFIRMED Resolution No. 75/256 setting forth County policy for the installation of multi-way stop signs, adopted by the Board of Supervisors on March 31, 1975. 3. DECLARED its support of legislation to permit the California Highway Patrol to use radar for speed enforcement on local residential streets, providing such streets are properly posted to alert motorists; 4. DIRECTED the County Administrator, Public Works Director, County Counsel and County Sheriff-Coroner to investigate alternatives for providing and financing additional traffic enforcement in unincorporated residential areas of the County and report to the Board. rA.SSED by the Board on November 8, 1977. I here:,;,- certify that the foregoing is a true and correct copy of an order erClared on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal cc: Public Works Director of the Board of Supervisors affixed County Administrator this 8th day of November, 1977. County Counsel County Sheriff-Coroner J. R. OLSSO:i, CLQ: By andra Z. ie son Deputy Clerk n0: 31 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Policy for Installation of Stop Signs RESOLUTION NO. 77/941 for Uncontrolled Intersections ) WHEREAS the Board this day held a workshop to discuss policy for traffic control on residential streets, and in connection therewith, the Public Works Director advised that his Department had developed criteria or "warrants" for the installation of stop signs at uncontrolled intersections, and having recommended that said criteria or "warrants" be adopted as Board policy; NOJ. THEREFORE, BE IT BY THE BOARD RESOLVED that the following policy for the installation of stop signs at uncontrolled intersections in residential areas is ADOPTED: Stop signs may be considered if any THREE (3) of the' following conditions exist: TRAFFIC Peak hour - 50 or more vehicles on the higher volume road. ACCIDENTS Two (2) or more, correctable by stop signs, within a recent 12 month period. SIGHT DISTANCE Critical speed 15 mph or less (National Safety Council Method) OTHER Intersection is in a location where large numbers of elementary school children cross. EXCEPTIONS Any request for exceptions from this policy will be subject to approval of the Board of Supervisors. PASSED AND ADOPTED this 8th day of November, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Public Works D^rector County Administrator � County Counsel RESOLUTION 110. 77/941 00332 c c In the Board of Supervisors of Contra Costa County, State of California EX OFFICIO GOVERNING BOARD OF THE CONTRA COSTA COUNTY SANITATION DISTRICT NO. 15 November 8 , 19 7 In the Maher of Hearing on Proposed Condemnation of Certain Real Property, Sanitation District 15, Bethel Island Area - W.O. 5400-927. This being the time fixed for hearing on the proposed condemnation of certain real property in the Bethel Island area required for a sewer system; and Mr. A. J. Accurso, Supervising Real Property Agent of the Contra Costa County Public Works Department, having appeared , and reported that the purposes of this hearing is twofold: 1. To allow affected property owners to appear and be heard as to the three items specified in Civil Procedure Code Section 1245.235; and 2. For the Board to consider the adoption of a reso- lution of necessity to condemn the remaining required parcels; and The following property owners having appeared: 1. Mr. William Boyd on behalf of Delta Real Estate Corp. ; 2. Mr. John J. McNamara; 3. Mr. Joseph Spotts; The following persons having appeared with respect to the matter: 1. Mr. Robert Jackson, Staff Engineer, Contra Costa County Public Works Department; 2. Mr. Mike Landis, Engineer Consultant, C.D.M. , Inc. ; 3. Mr. Richard Pearson, Property Acquisition Consultant; and The Public Works Director having recommended that action on this matter be postponed until certain location issues can be resolved, IT IS BY THE BOARD ORDE.RE.D that this hearing is continued to 11:45 a.m. , November 15, 1977. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works, Witness my hand and the Seal of the Board of Real Propertyp cc: Mr. William Boyd, via R/P affixed this 8th d of November lq 77 Mr. John J. McNamara, via °y — R/P Mr. Joseph Spotts, via R/P J. R. OLSSON, Clerk Mr. Richard � _ 7 1� n Pearson, ln l via R/P By . -o 4,.c l . Deputy Clerk Mr. Mike Landis, C.D.M. , ` '.t . .4 Sandra L. Nilson via R/P Environmental Control, Attn: Robert Jackson nn C1 H-24 3/76 15m In the Board of Supervisors of Contra Costa. County, State of Carlfbff0 ' November 8, 19 77 In the Matter of Maki r9 a Determi nation of Utility Easement Rights for Various Subdivisions It is by tt:e Board ORDERED that a determination is made that the division and development of the properties in the manner:set forth on the respective final maps and parcel maps for the following subdivisions will not unreasonably interfere with the free and complete exercise of the public utility rights of way or easement. . SUB 4948 Alamo Area Centex Homs of California 1153 Chess Drive Foster City, CA SUB 4869 Oakley Area Rapid Fora Concrete Inc. James L. Cosetti & Doris Cosetti 2448 Bates Avenue Concord, CA SUB MS 100-77 Martinez Area Daniel H. Hult 1156 DeLacy Avenue Martirez, CA 94553 SUB MS 97-77 Alamo Area Francis R. Emery c/o Lee Shapiro 2465 Salvio Street Concord, CA 94520 PASSED by the Board on November 8, 1977 1 hereby certify that the foripoinp is a true and aorred copy of an order wavered on the minutes of said Board of Supervisors on the date aforesaid. Witness nay hand and the seal of the Board of Origi nati rg Department: PW (LD) -yrs cc: Public Works - LD affixed "_Ith_day of N-a"r t . 19-IL Centex homes Rapid Form Concrete J. R. OLSSON. Clwk Daniel Hul t Do" Mck Francis Emery .12 Patricia A. Bell /n� ss�� 1T023-1 H-24 On Ism In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Delays in Issuance of Building Permits. The Board on October 18, 1977 having referred to the Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden) for review the matter of delays encountered in obtaining building permits; and The Committee this day having reported that a meeting with the Director of Building Inspection and representatives of the Personnel and County Administrator Offices had determined that the principal cause of present difficulties is vacant Building Inspector positions resulting from a personnel shortage in the labor market and that certain administrative actions had already been taken in an effort to alleviate the situation; and The Committee having recommended that the Board authorize two additional actions to expedite issuance of permits, i.e. , filling of the position of Assistant County Building Inspector and creation of a position of Building Plan Checker Trainee on a permanent, rather than project, basis ; and Supervisor R. I. Schroder having inquired as to the funding of the proposed actions, and having been informed that the fees collected for building inspection services would adequately cover the costs involved; IT IS BY THE BOARD ORDERED that the report and recommen- dations of the Internal Operations Committee are APPROVED. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Committee Members Supervisors Director of Building affixed this 8th day of November . 1977 Inspection Director of Personnel County Administrator J. R. OLSSON, Clerk By �� . Deputy Clerk Vera Nelson o ►:335 H-24 4/77 15m f The-Board of Supervisors Contra C""" County ci.nt and Ex Officio CWk of thifBoard County Administration Building Cost, Mrs.GariyineRun" P.O.Box 911 Chief Clerk Martinez,California 94553 Courty (415)372-2371 James P.Kemy-Richmond 1st District slarrey r t= _Martinez RECEIVED _ 2nd District Robert 1.Schroder-Lafayette 3rd District warrim W.%aggess-Concord N O V 8 19377 4th District Eric M.Haneldne-Pittsburg November 8, 1977 R. oiasc,;.1 5th District t1ER 90 tk SUPE fS A By..... ...�..............._....._. REPORT OF INTERNAL OPERATIONS COMMITTEE ON DELAYS IN ISSUANCE OF BUILDING PERMITS The Internal Operations Committee met on November 2, 1977 with R. W. Giese, Director of Building Inspection, together with representatives of the Personnel office and County Administrator's office to review the problems the Building Inspection Department is encountering which are causing delays in the issuance of building permits. It was determined that building construction in the unincor- porated area is presently at a very high level, that the authorized complement of building inspectors and compensation is deemed satisfactory, and that the principal cause of present difficulties is vacant Building Inspector positions resulting from a personnel shortage in the labor market. Recruitment efforts are underway to eliminate these vacancies, but after discussion the Committee felt that two other actions would be appropriate to expedite issuance of permits. These are authorization for filling the position of Assistant County Building Inspector and establishment of a position of Building Plan Checker Trainee on a permanent, rather than project, basis. An administrative action which has already been taken toward resolution of this problem is authorization for payment of overtime to key personnel normally excluded from. such payment. The Committee is hopeful that these actions will rapidly eliminate the delay in issuance of building permits and that these actions will expedite regular field inspection and abatement work. E. H. HASSELTINE N. C. YAHDEN Supervisor, District V Supervisor, District II IAiafofilmig wil'iii SW3 cif[ (�()`;c`;s In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Request of Alamo-Lafayette Cemetery District for Name Change. Supervisor E. H. Hasseltine having called to the attention of the Board an October 31, 1977 letter from Mr. Thomas P. West, Secretary of the Board of Trustees of the Alamo-Lafayette Cemetery District, advising that the district desires to officially change its name to the Las Trampas Cemetery District, and Supervisor Hasseltine having suggested that the request be considered at the next Board meeting; NOW, THEREFORE, the Board hereby declares its intent to consider the aforesaid request of the Alamo-Lafayette Cemetery District on November 15, 1977. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Alamo-Lafayette Cemetery Supervisors District of8xed this 8th day of November 1977 3285 Mt. Diablo Blvd. Lafayette, CA 94549 County Counsel J. R. OLSSON, Clerk County Administrator By . Deputy Clerk Vera Nelson H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 ?7 in the Matter of _ Agreement with ABAG relative to Computer Processing of the County Geographic Base/DIME File Program The Board bn October 11, 197.7 having authorized continued development of the County' s Geographic Base/DIME File and approved a contract with the U. S. Bureau of the Census to do same; and The Board having been informed that the Association of Bay Area Governments (ABAG) has been designated by the U. S. Census Bureau as the Bay Area agency authorized to handle the computer processing of these GBF/DIME Files; and The Board having been informed that ABAG can accomplish this for the County for a fee not to exceed $10,500, said funds to come from the U. S. Census Bureau Contract; IT IS BY THE BOARD ORDERED that the Chairman is AUTHORIZED to execute contract documents between the County and ABAG for services related to development of the County' s GBF/DIME File at a cost not to exceed $10,500, for the period September 1, 1977 to August 30, 1978. Passed by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• Planning Witness my hand and the Seal of the Board of cc: Auditor-Controller Supervisor Administrator affixed this 8th day of November 19= ABAG c/o Planning Director of Planning i J. R. OLSSON, Clerk 1,ew Deputy Clerk axine M. Neu eld H-24 4/77 15m o`)PItis CONTRA COSTA COUNTY DIME PROGRAM CONSULTANT SERVICES AGREEMENT This agreement is made and entered into effective September 1, 1977, by and between the County of Contra Costa (hereinafter called "County") and the Association of Bay Area Governments (hereinafter called "Con- sultant"). WITNESSETH WHEREAS the County desires to correct, update, and extend its existing DIME Program, in accordance with its Joint Statistical Agreement 77-98 with the U.S. Bureau of the Census, and WHEREAS the development of a program to correct, update, and extend its DIME files is desirable for the Consultant so that other member agencies could also make use of the program, NOW, THEREFORE it is mutually agreed and promised as follows: 1. Employment. County hereby employs Consultant, and Consultant accepts such employment under terms and conditions set forth herein and in "Appendix A" for professional services, to assist the County in correcting, updating and extending the County's existing Dual Independent Map Encoding (DIME) Program. 2. Compensation. The County shall compensate Consultant for actual cost of work performed pursuant to this agreement up to a max- imum of Ten Thousand Five Hundred Dollars ($10,500). 3. Method of Payment. County agrees to make quarterly payments for costs incurred by Consultant. 4. Time of Com letion. Work done pursuant to this agreement shall b_e__c_om`pT_eted by August 30, 1978, unless extended by written agree- ment of both parties. 5. Termination. The County may terminate this agreement any time upon giving fifteen (15) days written notice to Consultant of such termination. In the event of such termination the Consultant will be paid an amount equal to the value of work and services performed to the date of termination up to Ten Thousand Five Hundred Dollars ($10,500). 6. Ownership of Drawings, Reports. The program developed as the re- sult of the performance of this agreement remains the property of the Consultant. The information/data generated for the County shall be the property of the County and the Consultant subject to the limitations of paragraph 10 below. 7. Status. The Consultant is an independent contractor and is not to be considered an employee of the County. ooclg9 Micrommarl with board order 8. Indemnification. It is agreed that the Consultant shall have no duty to vers y the sources or accuracy of any data supplied to it or to be used in the performance of this contract. Consultant shall indemnify and hold County harmless from claims for damages arising only from Consultant's errors or omissions in the processing of data as required under this contract; and, as to any other claims for damages relating in any way to the subject matter of this contract arising from any act, action, negligence, omission or failure to act on the part of County or otherwise. County shall indemnify and hold Consultant harmless therefrom. 9. Assignability. The Consultant shall not assign any interest in this agreement, and shall not transfer any interest in the same (whether by assignment or novation), without the prior written consent of the County thereto; provided, however, that claims for money due or to become due the Consultant from the County under this agreement may be assigned to a bank, trust company, or other financial institution without such approval. Notice of any such assignment or transfer shall be furnished promptly to the County. 10. Findings Confidential. Any reports, information, data, etc. , given to or prepared or assembled by the Consultant under this agreement are confidential and shall not be made available to any individual or organization by the Consultant without prior written approval of the County, except that Consultant can use such information, data, etc. , for studies etc. , done completely within the Consultant's agency without approval of the County. These signatures attest the parties agreement hereto: ASSOCIA OF BAY AREA GOVERNMENTS By 4r(" Revan A. F. Tranter, Executive Director J, R. OLSSON ATTEST: County Clerk `L COUNTY OF CONTRR j OSTA i N. 80 Deputy Clerk 99e9S �� Chairman, Boar vi of Supersors PPRO ED A)TO ORM AND LEG EQ hur Harris, General Counse ss ociation of Bay Area Governments _ Cy � X11. ; `�4U 1 r APPENDIX A In accordance with the provisions of Joint Statistical Agreement 77-98 between the County of Contra Costa and the U.S. Bureau of the Census, Consultant will provide sufficient personnel and appropriate computer equipment to carry out the required computer operations for the correc- tion and update of the County's GBF/DIME file. This includes insert- ing into the GBF/DIME file after each phase any changes, additions and deletions using FIXDIME-2(2-C) corrector program, running a minimum of two cycles of the edit programs TOPOEDIT and ADDEDIT-L and inserting any corrections resulting from review of the edit listings into the file using FIXDIME-2(2-C). Consultant shall also be responsible for all keypunching necessary for correction and update, and shall furnish magnetic tape copies of up- dated files to the Bureau of the Census after each update phase. 0 341 IPJ THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Approving Plans) November 8, 1977 and Specifications and Awarding ) Contract for the Parker Avenue ) Culvert Project, Rodeo Area. ) Project No. 0971-4422-661-78 ) Bidder Total Amount Zanotelli E Sons $4,660.00 P. 0. Box 342 Pinole, CA 94564 Carone Brothers, Rodeo Mountain Construction, Inc. , San Ramon W. R. Thomason, Inc. , Martinez WHEREAS Plans and Specifications for the construction of Parker Avenue Culvert Project, Rodeo area, have been filed with the Board this day by the Public Works Director, and informal bids being duly invited and received by the Public Works Director; and WHEREAS the general prevailing rates of wages, which shall be the minimum rates paid on this project, have been approved by this Board; and The Public Works Director advised that this project is considered exempt from Environmental Impact Report requirements as a Class 3 Categorical Exemption under the County Guidelines, and,the Board concurs in this finding; and IT IS .BY THE BOARD ORDERED that said Plans and Specifications are hereby APPROVED. The Public Works Director recommended that the bid listed first above is the lowest responsible bid, and this Board concurs and so finds; IT IS FURTHER ORDERED that the contract for the furnishing of labor and materials for said work is awarded to said first listed bidder at the listed amount in said bid; and that the Public Works Department shall prepare the contract therefor. IT IS FURTHER ORDERED that after the contractor has signed the contract and returned it with any required certificates of insurance, and the County Counsel has reviewed and approved them as to form, the Public Works Director is authorized to sign the contract for this Board. PASSED by the Board on November 8, 1977. CERTIFIED COPY I certify that this is a frill, true & correct copy of the original document which is on file In my office. and that it was passed & adopted by the Board of Supervisors of Contra Costa County, California, on the date shown. ATTEST: J. R. OLSSOti, County Clerk&ex-officio Clerk of said Board of Supervisors, by Deputy Clerk. Originator: Public Works Department8 1977 Road Design Division 1�- ---.-•--.____.. onNOV_ cc: Public Works Director Contractor County Auditor-Controller County Counsel 009M2 Parker Avenue Culvert Proj. No. 0971-4422-661-78 W.O. No. 4422 P R O P O S A L The undersigned, being a duly licensed Contractor in the State of California, hereby offers to do the work necessary to complete the project as described in Paragraph A for the following lump sum price: Dollars ($ ). And, further, the undersigned agrees to enter into contract with the County or accept a purchase order to do the work as provided above and in conformance with the following General Provisions. Paragraph A Installation of 62 linear feet of 24-inch diameter reinforced concrete pipe across Parker Avenue, connection of the pipe to existing drainage inlets and the removal of the existing concrete slab underlying the roadway surface necessary to install the storm drain pipe. The location of the pipe crossing is approx- imately 550' north of 6th street in Rodeo. Microfilmed with board orcW,, 0003"A3 A-37 - Al ter nate (6-77 ) EN F FAL P R 0 V I S 1 0N5 1 . Tile contract unit prices shall include frill payment for furnish- ing all labor , materials , tools , equipment , and inciZtentals necessary to cotapiete the project as shoo-in on the Plans . Any reference to the Standard Specifications (S . S . ) providing for additional payment for work shoo-in on the Plans or necessary to comfit etc the project shall not apply . 2 . All construction shall be perforrned in accordance with the pro- visions of •iiLle 9 of the County Ordinance Code , and t'he 1975 Edition of the California Department of Transportation , Standard Specifications (S . S . ) subject to the inspection and approval of the Public Works Department . ; . ",ny change in the scope of work or quantity of work wi11 be by writI.en order of the En(Iineer which will specify the work to be done , adjuStill ent of al tot ted lime and the basis of compensation For such work. l' . The undersigned shall complete the project within the allo, ted L ine of _,� ` working days , counting from and including the dale slated in the Notice to Proceed . 5. For labor performed at "force account" the percentage (S . S . Section - 1 . 03A ( lb) ) , "Labor Surcharge" , to be applied to the actual wages paid ( S . S . Section 9- 1 . 03A ( la) ) will be 2.3 percent . The second paragraph in Section 9- 1 . 03A , "Work Performed by Contractor" , of the Standard Specifications is amended to read : To the total of the direct costs computed as provided in Sections 9- 1 . 03A ( 1 ) , "Labor , "9- 1 . 03A (2) , "Materials" and y- 1 . 03A (3 ) , "Equipment Rental ," there will be added a markup of 2h percent to the cost of labor , 15 percent to lire cost of materials , and 15 percent to the equipment rental 6. The under- idned atirees Lo comply with all local , State , and Federal reiuIations applicable to labor , wage rates , hours of work, a11)renticcs and subcontractors . llayes paid shall be not less than the current 1isL of prevailing wages on file in the office of the Clerk of the Board of Supervisors . 7 . Neither- a Faithful Performance Bond ( Surety bond ) nor a Labor Ond Materi .-Jis Lund ( Surety bond ) is rcyuircd for work done under this conLract . �13 . The County wi1E file a (lot ice of Completion upon acceptance of Lhe completed work by the Board of Supervisors . I I:c work :ha 1 1 be per formed under ttic genera 1 supery i s ion of the Public idr_ rks Director , or his authorized representative , who shall have the authority to approve or reject any portion of the work , or to order the suspension of the work for cause. Microfilmed with board order 00-M4 GENERAL PROVISIONS (Continued) 10. Paragraph B of Chapter 1 , Article 6, of the County Ordinance Specifications is hereby modified as follows: Construction operations shall be performed in such a manner that there will be at least two (2) 12 foot wide traffic lanes open to public traffic at all times. At the end of the day's work and when construction operations are not in progress, the full pavement width shall be paved or plated for the passage of public traffic through the work area. Temporary paving may be two (2) inches of either asphalt concrete or "cutback." All traffic control shall be the responsibility of the Contractor. 11 . The existing concrete slab shall be removed as necessary to install the storm drain culvert. 12. The thickness of the asphalt concrete surfacing shall match the thick- ness of the adjacent pavement, but in no case shall it be less than 0.40 foot thick Paint binder shall be asphaltic emulsion, Type RSI . A-37 - Alternate (6-77 ) GENERAL PROVISIONS (Cont . ) 13 , Before any work is commenced on this contract , or pursuant to a purchase order , the Contractor shall furnish to the Public Works Director : (a) Evidence of' adequate Workmen ' s Compensation Insurance pursuant to State law . (b) Certificate of Public Liability and Property Damage Insurance with a minimum combined single limit coverage of $500 , 000 . A rider attached thereto shall name the specific agency as a named insured . (c) Said rider shall provide for notice of cancellation to the agency at least thirty (30) days prior to cancellation of the policy. 11 . By acceptance of the contract or purchase order , the undersigned agrees to save , indemnify , and hold harmless the County of Contra Costa , or its representatives , from all liabilities imposed by law by reason of injury or of death to any person or persons or damage to property which may arise out of the work covered by this contract , or performed pursuant to the purchase order , and does agree to defend the County in any claim or action asserting such liability. Date Company Authorized Signature Address Title California Contractor ' s (SIGNATURE TO BE NOTARIZED) - License No. Fa LF ® J. R. c_ssorr CLERK BOARD C: -,U?Z-nvl`ARS CC."RA COSTA CO. 00vM6 H4rI'!•S - - - 1 . MNTF.II COSTA COUNTY DAT-13-3. 3.:i. T .101,-ELE',i. x IZ .314 'SRA"' DISC,:LT` VENT. BLDG. AT THE N.W. COMER OF 6nal STRI:F?"It" PARKER AVMi0F.S, �. -A:.L S'mr.r. IMPRO-6"V-ATS Sit?,LL BE ':IRMtX.T`£D IN AGCt3Rf}ANc:i: k'I"ti »THE p;.dVLSI(3tti'S tar TILE 3 07. HE COUNTY'4)RDlli i*iCE Ct)T)F, SVB.Jr.j71` Tn *rIE t"PEc ION Ao, APPROVAL ,QF Ttfla P13$t,I.0 Kt]Rkti DWART "T. : 3. Tt3CRL IlF1' tii)`xRI:ES TO BE ttEMGV>rD Std. THIS. l'itU.JECT. 4_1 A'C LrSCHOACiIs TG7:T PERMIT S2T1k1.L tiF 4t3SAINEI! FRq%i THL'. PUBLIC WORKS D&P" RTL,tVT,_J.&ID-mv-UPMENT DI}ILSIf)Y..:FOIt ALL l)RlVLVAY CQ:STRUC IQ1l'.WlTHIN,.THE Rt3A RI,C.iTTOF SdAY. "5. TC}t' nF' t3Ft33 ELEVATION- ISIl.'_'3 FEET $ELOfI PROPOSED CEi`tT iti:I 3EPRrL1F .E 1~LL't,'ATICIN .UNLESS t?�MrRwfs£ SHOM BY SPECIAL CURB GRADES, - w _.. _.. - THE BUILDING INSPECTION IIF.S+�1RT:DEPARTMENT :iHE. . 6, APPROVAL.'OF STTE DRAINAGE SHALL BE OBTAINED FR PROVISIONS OF TITLE ?, DTV. 716, OF THE COU?iTY ORDINANCE CODE. 7. PRIOR TO PLACING SUHRASr MATERIAL, THE PL=BLIC WORKS DEPARTMEXT,, CONSTRUCTION DIVISION# SHALL BE - NOTIFIED .127 ti'RIaI,IC BY TILE OWNER, OR`ACCEPTI,IG AGENCY, OF EACH INSTALLATION(UT tLI.TY) $E. I,A "33:,TH ARL1 TO BE ;PAVED, T'rb%T THE 2.ISTALLATIO*I HAS SAT`ISlACItI3tILY PASS-ED FINAL TESTS`: :3. RCP 0 SLGtUATES CtRCUL,�R REINFORCED* CgivCRL'T! PIPE CONFORMING .rt) SECTION 36 OF TtiE COL:itT7f`013I3IitirlifCF. SPECIFICATIONS AND SHALL B£- CLASS III UNLESS OTTHERWISE lloTiD ON TRESE PLANS. 9. THE THICKNESS OF SUBBASE, BAS XID' SURFACING TO BE DETERM,INEa'IN 'ACCORW,'CE WITH THS REQUIRi;D[ZNTS. OF TITLE 9 OF THE COU N. TY:'ORDI: Ai:CE Ct)AE.:. Ia. 4 PAVI?IG CONFORI:tS SHALL BE W- E AT A SMOOTHLY TRLMMD SUT2 JOINT.-' DO NOT- OVERLAP-EXIST l'NG PAVEWRT.. 1'1. ALL CURBS WITH GRADES LESS THAN 1% .SHALL BE.STAKED,,AT I5-FOO? 1 LITMltVAJS: CURBS` WITH .GWES� 3.155 TILIL N-0.72 SItALL ,iIr1VE_."AS--B11I1 T" .GUTTER:PROFFL,i:S.T'AICEN AT' INTERVALS IiOT'Tt3 EXL:E25 Mt.,Tii&, 'AS-DUILT" GUTTER PROFILES SHALL BE SUBK_ TTED To , 'AND APPROVED BT,: 'T' PUSUC WORKS"DEPART" .a .< CONSTRUCTION DIVISIONi PRIOR`.TO,STREET PAVLNG. W'HERE', IN A 20-FQ0T' SUCTION,, -THE !'AS-BUILT" "GUTTEw PROFILES VARY:Z-l)RL THAN 0.226 FROM THP DESiGilED GRADE, -OR :IN ANY CASE, SIM 'GRADES LESS .TJULs -O.4X,, THE CURB-,A`r GUTTER SUALL.BE RE''+IOVGD-..ULD:RECONSTRUCTED AT.THE;:EXPENSE OF':Tl3F.. CONTRACTOR 'ALL-CURB RECONSTRUCTION SHALL BE COMPLETED -AND APPROY£3 PR DR TO STREET"PAVIIaC,- 12. ALL tli.'DERGROtfi3I? UTILITIES.ZiITItjII TlIE RICUIT AF WAY.' UICLL'UITiG fMAING 42tA,'LIiITwRALS, 'SHALi 8E .INSTALLED-'r AND BACKFILLED PRIOR TO THE -START OF 'cuRB An GirtTER CONSTRUCTION. 13 APPLICABLE, PUBLIC"WORKS 9I:PARTMENT .STANDARD DRAWINGS Ct':3Olto IA14CT , M20& >10CATIMIS_.4F UTILITY FACILITIES CC 106 . CIMBS,, S IDiVAM;._ETCH. CC 3010 'INLET FRAMES, CRATE'AND COVER-.PLATE.__.: CC 3011' -TYPE.A INLET CC 30:0 ,PRECAST MA. COVER AND TYPE .1-BASF - GC.50* SIDEWALK Mm-ORAttJ _ I�►. Ti' E:tCAYATI llir.-i`eki'.iitxi WI FOR ALL. PIPES, WITH AHZi EXCEPTION'OP CIPI,..SHALL BE It 2iFZI7MRTM OF 24 IitCi3EiS •GRWIER THAit THE OU TTSTDE DM ETER OF THE PIPE.. ONE-VA F Of.`,ZHE llINIMk_61HENSION,. SAALL- E pVAti.ilBi.E -ON EITHER SIDE OF�UiE PIPJ%-,.'r SAFETY.RSQlJi1 I'PS�`OF_'EtE QGCL`PA:IOIi SAFETY'-At#Al',1 i`::.+' -ACi:: FOR IMUCH .SHORT iG'AUD ARACING' SHA -L- BE COIVLTED WITS! Wau APPLE . ; r•, 3 7 +ttplt,htlq !_gr� ,»./ s.... s�� xti".i �, ,,:��.� +,.- � ►r�. 'g;w r r,+�'i. d"' � "-i z ,c r .yx.-, a+..* *• : t�,r �'n ,.;d � ,vs.' j ~ .`mak ; r '"� SSR ,. '' .n .J :"i�'+ ''Y.k..r„+p�-�ti. r� �. "i-,xi'•»,c K t�.�• '+ t�� 't n w �4 '" ., ��k ��� aa-`""�tx �L�+ x�•''�" ♦`�e,`�j" ���.. �.r CLERK RD OF SUPERVMCIRS Co e Fo ki at r: r -:� ,!d .c+' , c '.a -z„d +• "�,pyy{'xz-' �" a�ti��d,I�y ?' ' z x - ..`'4 4 t.,,. >•.Aad ��-e+ �1i+,. t 4 d, CONTRACT (Construction Agreement) (Contra Costa County Standard Form) 2. SPECIAL. TEM!S. These special terms are incorporated below by reference. (SS2,3) Parties: [Public Agency] Contra Costa County [Contractor] Zanotelli & Sons Complete legal name (52) Effective Date: November 21 , 1977 [See S4 for starting date.) (53) The work: Installation of 62 linear feet of 24-inch diameter reinforced concrete pipe across Parker Avenue, approximately 550 feet north of 6th Street in Rodeo area, Project No. 0971-4422-661-78, all in accordance with the Plans, Drawings and General Provisions prepared by or for the Public Works Director and in accordance with the accepted Bid Proposal . (54) Con'pZ:tion Time: [strike out (a) or (b) and "calendar" or "working") (.1C)CX)6�OC�0XaC$ (b) I:ithin 10 makaww/working days from starting date. (SS) Liquidated Damages: 5 ---- per calendar day. (S6) PubZic Agancj`s Agent: Public Works Director (97) Contract Price%: 5 4,660.00 (for unit price contracts: more or less, in/accordance with finished quantities at unit bid prices.) [Strike out. parenthetical m erial if inapDlicable.) 2. SICiIAVURES G ACZ.'101!LEDCf1E."47 PubLic Ageneu. By: Aw, (President, Chairman Or Other Ve non L. Cline / Designated Representative) Public Works Director (suowt n) Contractor, hereby also acknowledging awareness of and compliance with Labor Code ,A 1861 concerning Workers' Compensation Lair. By: t` v��ri, - � � 7 [CORPOP.r7TE 13esigryaterclal capacity in --ne business) SEAL] BY= Designate ofiicial capacity in tete business) 11ote to Contractor (2) Execute acknowZeda.ment form beZov, and (2) if a corpora- tion, affix Corporate Scat. - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - - State of California ) ACfi10I!LEDC11E;1T (by Corporation, County of A---11-11 �.�r ) ss. Partnership, or Individurl) The person(s) signing above for Contractor, known to me in individual and business capacity as stated, p:rsonally appeared before no today and acknowledged that he/they executed it and that the9 corporation or partnership named above executed it. Dated: /Z-V- -2 z �/ 7 SEAL] ITotary Public Fo::i} A1,v1tOVzD by County Counsel. OFFICI EAL� (Page 1 of 4) GERALD E. BOY t�=C-1; Rev, 11-76) EP, NOTARY PUBLIC -CALIFORNIA � Microfilmed with board orderCONTRA COSTA CouNrr MY comm. expires MAY 29, 19)9 3. 140121: MITPACT, CHANGES. (a) By their signatures in Section 2, effective on the above date; these parties pror:.ise and agree as set forth in this contract, incorporating by these references the material ("special terms") in Sec. 1. (b) Contractor shall, at his own cost and e::pense, and in a workmanlike manner, fully and faithfully perform and complete the wbrk; and will furnish all materials, labor, services and transportation necessary, convenient and proper in order fairly to perform the reyuiren..ents of this contract, all strictly in accordance with the Public Agency's plans, drawings and specifications. (c) The work can be changed only with Public Agency's prior written order specifying such change and its cost agreed to by the parties; and tae Public.Agency shall never have to pay more than specified in Sec. 7 without such an order. .4. TIM: NOTICE TO PROCEED. Contractor shall start this wort: as directed in the speci- fications or the Notice to Proceed; and shall complete it as specified in Sec. 1. 5. LIQUIDATED DAMIAGES. If the Contractor fails to complete this contract and this work witiin t-ne t2-1.1t, rixec therefor, allowance being made for contingencies as provided herein, he be=craes liaii1a to the Public Agency for all its loss and damage therefrom; and because, from the nature of the case, it is and will be impracticable and extremely difficult to ascertain and fi:c the Public Agency's actual damage from-any delay in performance hereof, it is agreed teat Contractor will pay as liquidated damages to the Public Agency the reasa:iable sumer specified in Sec. 1, the result: of the parties' reasonable endeavor to estimate fair average compensation therefor, for each calendar_ dav's delay in finishir-� said ::or::; and if the same be not paid; =Public 1,gency may, in adciiion to its other ru:CdLQ„ ecduct -thn same fro:1 any r..oncy clue or to becbme-•duc Contractor under this con- tract. - If the Public Agency for any cause authorizes or contributes to a_delay, suspen- sion of worl: or extension of tire, its duration shall be added to the time allowed for completion, but it shall not be decried a waiver nor be used to defeat any right of the Agency to damages for non-completion or delay hereunder. Pursuant to Government Code Sec. 4215, the Contractor shall not be assessed liquidated damages for delay in completion of the work, when such delay was caused by the failure of the Public Agency or the owner of a utility to provide for removal or relocation of e::isting utility facilities. G. IN EGIATED DOCT."IF'..TS. The plans, drawings and specifications or special provisions o' till L'LLlic .Agency's call for bids, and Contractor's accented bid for this :pork are he:-eF,y incorporated into _-his contract; and they are intender: to co-operate, so that any- thing c.chibited in the plans or drawings and not r..•antioned in the specifications or special provisions, or vice versa, is to be executed as if exhibited, mentioned and set fortis in both, to the true intent and meaning thereof when taken all together; and di:fercnces of opinion concerning these shall be finally determined by Public .Agency's :.gent specified in Sec. 1. 7. PAYMUI:T. (a) For his strict and literal fulfillment of these promises and conditio::s, and as rue ! compensation for all this work, the Public Agency shall pay the Contractor the sura specified in Sec. 1, except that in unit price contracts the payment shall be for finished quantities at unit bid prices. (b) on or about the first day of each calendar month the Contractor shall submit to the Public i.gency a verified application for payment, supported by a statement showing all materials actually installed during the preceding non th, the labor expended thereon, and the cost thzreof; whereupon, after checking, the Public Agency shall issue to Cazitractor a certificate: for the aiaount determined to be due, minus 10% thereof pursuant to Governsicnt Code Sec. 53067, but not until defective work and materials have been removed, replaced and made good. S. PieYi HITS WITHHELD. (a) The Public Agency or its agent may withhold any payment, or because or later discovered evidence nullify all or any certificate for payment, to such extent and period of tinea only as may be necessary to protect the Public Agency from loss because of: (1) Defective work not remedied, or uncompleted work, or (2) Claims filed or reasonable evidence indicating probable filing, or (3) Failure to properly pay subcontractors or for material or labor, or (4) Reasonable doubt that the wor,: can be completed for the balance then unpaid, or (5) Damage to another contractor, or (6) Damage to the Public ,Agency, other than damage due to delays. (b) Tl:•� Public Agency shall use reasonable diligence to discover and report to the Contractor, as the work progresses, tae materials and labor which are not satisfactory to .�L, :.:, as to avoir: unnecessary trouble or cost to the Contractor in snaking good any defective worl: or parts. (c) 35 calendar days after the PuL lic Agency files its notice of completion of the entire (Page 2 of 4) (L'C-1; Rev. 11_7 11 6) 1.I�N1V work, it shall issue a certificate to the Contractor and pay the balance of the contract , price after deducting all ariounts withheld under this contract, provided the Contractor shows -that all claim for labor and materials have Leen paid, no claims nave i)een presented to the Public ,%gency based on acts or omissions of the Contractor, and no liens or withhold notices have Leen filen aqainst the wort: or site, and provided there are not reasonable inuic:.:ions of defective or missing wort_ or of late-recorded notices of liens or claims against Contractor. 9. I1:SURMICL. (Labor Code 551360-61) On signing this contract, Contractor must give Public Agency (1) a certificate of consent to self-insure issued by the Director of Industrial Relations, or (2) a certificate of porkers' Compensation insurance issued by an admitted insurer, or (3) an exact copy or duplicate thereof certified by the Director or the insurer. Contractor is aware of and complies with Labor Code Sec. 3700 and the S7orkers' Compensation Law. 10. BOUDS. on signing this contract Contractor shall deliver to Public Agency for approval good and sufficient bonds with sureties, in amount(s) specified in the specifi- cations or special provisions, guaranteeing his faithful performance of this contract and his paynent for all labor and materials hereunder. 11. FATLUIU: TO PERFoRt1. If the Contractor at any tirec "refuses qrr neglects,_ without fault of the Public Agency or its agent(s) , to supply sufficient mat.;rials or workmen to cc plete this agreement and wor): as provided herein, :for a period of 10 days- or more after written notice thereof by the Public Agehcy, the Public Agency may, furnish same and deduct the reasonable expenses thereof from the contract price. 12. LAWS APPLY. General. Both parties recognize the applicability of various federal, state and local laws anu regulations, especially Chapter 1 of Part 7 of the California Labor Code (beginaing with Sec. 172U, and including Secs... 1735, 1777.5, & 1777.6 forbidding discrimination) and intend that this agreement complies therewith. The parties specifically stipulate that the relevant penalties and forfeitures provides in the Labor Code, especially in Secs. 1775 & 1813, concerning prevailing orates and hours, shall apply to this agreement as though fully stipulated herein. 13. SUBCONTIACTORS. Government Code 554100-4113 are incorporated herein. 14, 14AGL' PUNTL'S. (a) Pursuant to Labor Code Sec. 1773, the Director of the Department of Industrial Relations has ascertained the general prevailing rates of wages per diem, and for holiday and overtime work, in the locality in which this work is to be performed, for each craft, classification, or type of workman needed to execute this contract, and said rates are as specified in the call for bids for this work and are on file with the Public Agency, and are hereby incorporated 'herein. (b) This schedule of wages is based on a working day of 8 hours unless otherwise specified; and the daily rate is the hourly rate multiplied by the number of hours con- stituting the working day. When less than that number of hours are worked, the daily wage rate is proportionately reduced, but the hourly rate remains as stated. (c) The Contractor, and all his subcontractors, must pay at least these rates to all persons on this work, including all travel, subsistence, and fringe benefit payments provided for by applicable collective bargaining agreements. All skilled labor not listed above must be paid at least the wage scale established by collective bargaining agreement for such labor in the locality where such work is being performed. If it becomes neces- sary for the Contractor or any subcontractor to employ any person in a craft, classifi- cation or type of work (except executive, supervisory, administrative, clerical or other non-manual workers as such) for which no mininum care rate is specified, the Contractor shall itz^iediately notify tae Public Agency which shall promptly determine the p-+_vailing wage rate t:ierefor and furnish the Contractor with the miniuuu rate based thereon, which shall apply from the time of the initial employment of the person affected and during the continuance of such enployn.cnt. 15. 1101:I{S OF LiNBOR. Eight hours of labor in one calendar day constitutes a legal day's work, and no workv.an employed at any time on this work by the Contractor or by any sub- contractor shall be required or permitted to work lontjor thereon exce-pt as provided in Labor Code Secs. 1310-1315. 1G. AP11PLINTICrS. Properly indentured apprentices may be employed on this o:ork in accordance with Labor Code Secs. 2777.5 and 1777.6, forbiddi..vj discri-nination. (Page 3 of 4) (CC-1; Rev. 11-75) 009150 17. PREFERMICL FOR MATERIALS. The Public Agency desires to promote the industries arvl economy of Contra Costa County, and the Contractor therefore promises to use the products, workmen, laborers and mechanics of this County in every case where the price, fitness acid quality are equal. 18. ASSIG:IIIC:IT. This agreement minds the heirs, successors, assigns, and representatives of thL-- Contractor; but he cannot assign it in whole or in part, nor any monies due or to become due undar it, without the prior writtc-n consent of the Public Agency and the Contractor's surety or sureties, unless they have waived notice of assignment. 19, NO WAIVER BY PUBLIC AGE::CY. Inspection of the work and/or materials, or approval of wort; an.: or materials inspected, or statement by any officer, agent or employee of the Public Agency indicating the work or any part thereof complies with the requirements of this contract, or acceptance of the w1iole or any part of said work and/or materials, or payments therefor, or any combination of these acts, shall not relieve the Contractor of his obligation to fulfill this contract as prescribed; nor shall the Public Agency be thereby estopped from bringing any action for damages or enforber„ent arising from the failure to cor:ply with any of the terns and conditions hereof. 20. BOLD IIAT.2 MUSS s INN E::UI.Y. (a) Cuntrac;:or promises to and shall hold harmless and lnde:uiity from the liabiliLica as defined in this stiction. (b) - The ind^mnitees benefited and protected by this proinise are the Public Agency and its elective and appointive boards, cornissions, officers, agents and daiployeea. (c) The liabilities protected against arc any liability or claim for damage of any kind allegedly suffered, incurred or threatened because of actions defined below, including personal injury, death, property damage, inverse condemnation, or any combination o. these, regardless of whether or not such liability, claim or damage rras unforeseeable at any time before the Public Agency approved the improvement plan or accepted the improvements as ccimpleted, and including the defense of any suit(s) or action(s) at law or equity concerning these. (d) The actions causing liability are any act or omission (negligent or non-negligent) in connection wit!: the natters covered by this contract and attributable to the contra•�;tor, subcontractor(s) , or any officer(s) , agent(s) or employce(s) of one or more of them. (e) Non-Conditions: The promise and agreement in this section is not conditioned or dependent on whc.thor or not any Indemnitee has 'prepares:, supplied, or approved any plan(s) drawing(s) , specification(s) or special provisions) in connection with this work, has insurance or other indeituiification covering any. of ti►esc matters, or that the alleged damage resulted partly from any negligent or willful misconduct of any Indemnitee. 21. E::CAVATION. Contractor shall comply with the provisions of Labor Code Sec. 6705, if applicable, by submitting to Public Agency a detailed plan shotifing the design of shoring, bracing, sloping, or otlier provisions to be rude for worker protection from the hazard of caving ground during trench excavation. (Page 4 of 4) (CC-Ir rev. 11-76) AMENDED CONSOLIDAM E R I C A N INSURANVSEEFRMCIISCO. OMPANY RATHBONE, KING i CALIFORNIA UNDERWRITING MANAGERS 350 SANSOME ST. 1545 WILSHIRE BLVD. ONE S.W. COLUMBIA 1200 - 6TH AVE. 3900 N. CENTRAL AVE. SAN FRANCISCO LOS ANGELES PORTLAND SEATTLE PHOENIX CALIFORNIA CALIFORNIA OREGON WASHINGTON ARIZONA CERTIFICATE OF INSURANCE This Certificate is issued to: No. HAVE: Contra Costa County, Public Works Department ADDRES& 651 Pine Street, Martinez , California 94553 This is to cortilythot thoWiciaslistod Meer,wEiect to tWr term.,conditions and exclusions,have been issued Ey this Company to Ow InwMed naord WOW. Named r.swd and Address Cary Zanotelli UBA Zanotel1i & Son Policy Policy Limits of Lio`ility Typo of insu-astee ",fir Tenn Bodily Injury PrepoRy O- W Corr*rahmssiw General S 500 ,000 Eed Perssw L"lity CAL 164259 10/5/77-78 :comb l ne Each occur►.nc. 77, 1 n a ,000 AW.pato slimit IUU Aetame`ile Liaiility CAL 164259 10/5/77-78 = comb i n ,000 E.di PNoccurr.ao. s !1 1 e 1 i m i t,oDN S .000Eech Poweem , S .000 Each Atxid i S SON Liiility S .000 A9~90 t ,016 THIS CWW'=R OF INSINIANCE NEITW AFFIWMATIVELY NO NEOATIVELY;AMENDS, EXTENNS 01 ALTERS THE COVERAGE ANOWOED BY ANY FOUCY OESCRINEO HEREIN. JOB: INSTALLATION OF 62 LINEAR FEET OF 24- inch DIAMETER REINFORCED CONCRETE PIPE ACROSS PARKER AVENUE, APPROXIMATELY 550 FEET NORTH OF 6th STREET IN RODEO AREA , PROJECT NO.0971-4422-661-78. CONTRA COSTA COUNTY, ITS OFFICERS, EMPLOYEES AND AGENTS ARE NAMED AS ADDITIONAL INSUREDS SOLELY AS RESPECTS THE JOB DESCRIBED IN THIS CERTIFICATE. The Consolidated American Insurance Company will make every effort to notify the party to whom this Certificate is issued of any material change in or cancellation of this (these) policy( ies) but assumes no responsibility for failure to do so. ElThe Consolidated American Insurance Company will mail to the . party to whom this Certificate is issued a 30 day written notice of any material change in or cancellation of this (these) policy( ies). pIAKInjokp ( Date November 28, 1977 By R. C?fii rto'e.' Microfilmed with board order (�; STATE GOMPCNSATION P.O.BOX 807,SAN FRANCISCO,CALIFORNIA 94101 ' ,• f nIS=usaAlvGE FUND CERTIFICATE OF WORKERS'COMPENSATION'INSURANCE November 30, 1977 Contra Costa County PubDc works Dept. 651 Pine St. Martinez, Ca. 94553 This is to certify that we have issued a valid Workers'Compensation insurance policy in a form approved by the California Insurance Commissioner to the employer named below for the policy period indicated. This policy is not subject to cancellation by the Fund except upon ten days'advance written notice to the employer. We will also give you TEN days'advance notice should this policy be cancelled prior to its normal expiration New Application-77 (11-30-77/2-30-78) JOB: #0971-4422-661-78 Parker Ave., Rodeo, Ca. EMPLOYER RESIDENT Zanotelli .& Sons Excavators P.O. Box 342 Pinole, Ca. 94564 sh Microfilmed with board order SCIF FORM 262A(REV.2-76).fir l l In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 ]Z In the Matter of Report of the County Health Officer relative to the Contra Costa Waste Service Dump Near Antioch. The Board having received a November 1, 1977 memorandum from Orlyn H. Wood, M.D. , County Health Officer, transmitting a report relative to the public health hazards associated with the Contra Costa Waste Service (G. B. F.) disposal site near Antioch; IT IS BY THE BOARD ORDERED that the aforesaid report is REFERRED to the Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden) . PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Internal Operations Cte. Witness my hand and the Seal of the Board of County Health Officer Supervisors County Administrator affixed this 8th day of 12autarnhP,- . 19_22- / J J. R. OLSSON, Clerk By�✓ 'L�n G�- � 'h— , Deputy Clerk Jamie L. Johnson H-24 4177 15m 00191353 r A REPORT TO THE BOARD OF SUPERVISORS RELATIVE TO THE PUBLIC HEALTH HAZARDS ASSOCIATED WITH THE CONTRA COSTA WASTE SERVICE (G.B.F.) DISPOSAL SITE NEAR ANTIOCH Orlyn H. Wood, M.D. Health Officer T.M. Gerow, P.H.E. Director of Environmental Health Prepared By: Mel Knight, R.S. Senior Sanitarian November 1, 1977 i d with boORO�m.-M`ilaas rd O111�n( ,1.3 1 t/�! -PREFACE- In response to a request from the Board of Supervisors initiated by numerous complaints by public officials and citizens after a recent fire, the County Health Officer is offering this report regarding a real or potential health hazard associated with the maintenance of the Contra Costa Waste Service (G.B.F. ) Disposal Site. The efforts to research the possible hazards required the cooperation and information obtained from the Riverview Fire Protection District, the cities Of Antioch and Pittsburg, the Bay Area Air Pollution Control District, the State Health Department, the Central Valley Regional Water Quality Control Board, the Industrial Tank Company, Emcon Associates, and correspondence from community residents. The report attempts to make a straight forward appraisal of the real or potential health hazards associated with this disposal site and does not address the issues of aesthetics or land use. The observations contained herein reflect the present state of the art, one that lacks precedent in the closure or con- version of a hazardous waste disposal site. nn.��5 SUMMARY AND CONCLUSIONS The Contra Costa Waste Service (G.B.F. ) waste disposal site received industrial and hazardous wastes prior to 1974, and is presently in the process of converting to a garbage and refuse disposal site in accordance with the original permit issued in 1958 by the Board of Supervisors. When the conversion is complete the former waste ponds will be covered with an impervious cap or seal and the hazardous wastes will be virtually encapsulated or contained. Precautions have been taken to protect the ground and sur- face waters from infiltration of harmful leachates and it appears that the only significant potential for harm to nearby residents would be if the last remaining pond were to catch fire. Prior to this final closure, improved operation at the neighboring dis- posal site, the use of less flammable absorbant material, and increased surveillance at the site should minimize the potential for such a fire. It is the opinion of the Health Department as a result of this staff study and document search that the Contra Costa Waste Service (G.B.F.) disposal site at present does not constitute an imminent hazard to the health of residents of the adjacent pro- perties. It is also our opinion that there are sufficient un- answered questions relating to existing operating practices, surveillance, land use, aesthetics as well as other issues of citizen concern that the Board of Supervisors may wish to proceed to conduct a hearing as discussed by the Board on August 16, 1977. The results of such a hearing may give direction to whatever action the Board believes desirable. f There are presently two waste disposal sites located on Paso Corto Road near the Antioch City limits. While both con- tiguous sites are owned by the Contra Costa Waste Service (G.B.F.) Company, the smaller site of approximately 25 acres is leased to the City of Pittsburg which subleases the site to Pittsburg Dis- posal and Debris Box Service, Inc. , for disposal of Group 2 (non- hazardous) wastes generated within the City of Pittsburg. The larger 60 acre site is operated by the Contra Costa Waste Service Company as a Class II site after having served for approximately ( fifteen years as a (Class I) disposal site for commercial and industrial solid waste and liquid waste utilizing solar evapora- tion ponds. The Paso Corto Road area was until recently an agricultural area, but is now developing into a suburban community with nearby shopping centers and housing developments within 100 yards of the dump sites. The Contra Costa waste Service disposal site was operated as a Class I industrial and hazardous waste disposal site from 1960 to 1974. In 1974 the Central Valley California Regional Water Quality Control Board found that the site did not meet criteria for classification as a Class I disposal site and ordered its conversion to a Class II operation. This reclassification was _1_ 0035 based primarily on geological conditions associated with the potential for subsurface migration of leachate. Extensive work S was performed to insure containment of liquids, including the installation and routine monitoring of test wells. While the Regional Water Quality Control Board regulates surface or groundwater discharge, an analysis of potential health hazards must also include the inappropriate liberation or migra- tion of hazardous materials by land or air as well. A simplified description of the conversion plan is as follows: the Class I ponds were to be filled with absorptive Group 2 wastes, then capped with an impervious material to insure containment. To date these ponds have been evaporated, absorbed or displaced until there is now only one remaining pond of exposed ( liquid waste, as well as a large area where municipal garbage and other Group 2 and Group 3 wastes are being deposited. At this stage of the conversion the fundamental question can be summarized as follows: What is the likelyhood of these wastes causing harm to people on or near the site? There is no question that this site holds many materials which if liberated could adversely affect the health of adjacent residents. The exact constituents or combinations of toxic materials under the site defies finite detection. The manifests and dumping logs as well as the recollections of private and public employees familiar with the site can provide some infor- mation as to the materials now presently buried beneath the site, t but this information is far from complete. Samplings from the existing pond, test wells and even additional future core borings -2- 000358 could provide more information, but such limited sampling could easily miss a significant concentration of hazardous material and give a false sense of security as to the extent of any health threat. The subsurface is a non-homogeneous area of burial cells and former evaporation ponds that can and will change in nature as materials interact and break down. It is therefore assumed that the substrata might hold any number of hazardous materials and that no feasible number of test borings will contribute sig- nificantly to our knowledge of the nature of materials below. Working on the premise that an unknown quality and quantity of hazardous material exists on the site, alternatives for public protection must be discussed. This would involve providing either a safe distance or a protective barrier between the materials and the people. The most commonly suggested method of providing a safe dis- tance is the exportation of the material from the present site. This appears to be a simple but possibly expensive solution, except there are some major drawbacks. The first problem would be that the large scale heavy equipment operation necessary to remove the materials could combine and/or liberate materials that otherwise might have been safely contained, creating a greater hazard than had existed. The second problem would arise if the materials could be safely removed - the residents of a second community might be reluctant to accept materials too hazardous for this area. The precedent for development forcing exportation could become a never ending chain. 0001159 1.1:159 If exportation is not the desired alternative, containment or encapsulation might prove more feasible. Due to the proximity of occupied residential properties there must be sufficient safe- guards against the migration of hazardous materials by water, land or air. Migration by water is the concern of the Regional Water Quality Control Board and it was the finding of this Board that this site did not meet the criteria for a Class I waste site. This decision was based primarily on the geological conditions of the site as an impervious strata is necessary to prevent the percolation and migration of leachate. As the geological condi- tions could not guarantee containment of the leachate, the Water Quality Control Board ordered the operators to discontinue the practice of receiving hazardous wastes and also to incorporate safeguards to monitor or divert any migrating materials. These safeguards included an impervious dam downhill of the storage ponds as well as the drilling of test wells that can be used to monitor leachate movement and even draw off liquids as necessary. It is the feeling of the Regional Water Quality Control Board staff that the present situation is acceptable and provides adequate protection for both the surface and groundwaters to meet their discharge requirements. Another possible route of material migration would be over the surface of the grounds. This condition could occur if the ponds were displaced in an uncontrolled manner. The present area and grading provides for the control of any displaced liquids and the option of exportation is available if the material cannot be absorbed. 00-1160 -4- ; The most complicated and possibly most significant route of hazardous material migration would be by air. This problem can be further aggravated under fire conditions which are or have been all to frequent on and around this site. As the ponds were originally designed for solar evaporation, it should come as no surprise that there should be occasional emission problems. The Bay Area Air Pollution Control District staff has responded to numerous complaints from nearby property owners since the properties were developed, and is presently re- ceiving complaints of garbage and "oil" odors. Analysis of the emissions have failed to detect any pollutants insufficient quantity to be harmful and under normal conditions appears to be a problem of aesthetics rather than toxicity. It is under the abnormal condition of fire that a* significant health hazard might exist. Fires in the area, frequently origina- ting from the neighboring Pittsburg dumpsite, are all too common and could set up the combustion situation necessary to release materials from the last remaining exposed pond. This pond is composed primarily of sulfonated tars and is difficult material to ignite. However, the presence of nearby combustible materials increases drastically the possibility of such ignition. The adjacent Pittsburg dumpsite has been the scene of literally hundreds of fires during the past few years and the Riverview Fire Protection District staff has joined with the Air Pollution Control District staff in court actions to abate this fire hazard. These fires have occasionally blown over to the Contra Costa 00361 -5- Waste Service disposal site as was the case of the most recent fire. This fire ignited waste pulp material being used to fill the ponds but did not result in the ignition of the remaining exposed pond. Air samplings taken at the time failed to detect any hazardous emissions in significant quantities to be considered harmful to life or property. Since the fire of August 1, 1977 the operators have begun to use wood chips as an absorbant material for filling the last pond. It is the opinion of at least one chemist that this might contribute to the ignition of the pond in the event of a subse- quent fire. The products of such a fire in a sulfonated tar pond would include sulfur dioxide (SO2) as well as miscellaneous hydro- carbon emissions, all detrimental to life and property if emitted in sufficient quantity. The danger of fire on the pond might also be reduced if a material less flammable than wood chips was used for absorbing the liquid. Efforts should be made to find a suitable non- combustable absorbant waste material that provides an economical substitute for the wood chips. In the event of fire conditions, it is important that fire- fighters or those who must remain in the vicinity of the fire should use all appropriate personal protection equipment. It should be assumed that all burning materials at a hazardous waste site are dangerous until proven otherwise, and there will rarely be opportunity for on-site analysis. 00362 -6- . . i Along the same lines, under extreme fire conditions it may { be necessary for nearby residents to evacuate the area. The odiferous nature of the SO2 may even prove helpful under these circumstances as the level one can tolerate is much lower than the level that will cause harm and will cause the person or in- dividuals to seek avenues of escape. To this end the provision of adequate fire protection cannot be overemphasized. The site should be protected from external fire sources, particularly the Pittsburg site, and also protected against the possibility of vandals or arson. It is hoped that the pending probation department action can abate the Pittsburg site fire problems, and improved site surveillance could provide early detection of unauthorized persons or fire. OHW:TMG:MiiK:ll { 00.163 i In tha Board of Supervisors of Contra Costa County, State of Califomio November 8 , 19 77 In the Matter of Amendment No. 2 to Consulting Services Agreement , Waterfront Road Overcrossing , Martinez Area . Project No. 3481 -4215-925-75 The Public Works Director having recommended that he be authorized to execute a second amendment to the Consulting Services Agreement dated October 8 , 1975 between Contra Costa County and DeLeuw, Cather E Company , which provides for project inspection services on an "as-earned" basis with a maximum amount not to exceed $62 , 500 without written approval of the Public Works Directorl and IT IS BY THE BOARD ORDERED that the recommendation of the Public Works Director is APPROVED . PASSED by the Board on November 8 , 1977 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originator: Public Works Department Supervisors Road Design Division affixed this 8th day of_ November iq 77 cc: Public Works Director DeLeuw, Cather E Co. J. R. OLSSON, Clerk County Administrator By Deputy Clerk County Auditor-Controller ki. FOUS H - 24 jjil, ISm ��lv RI4 SECOND AMENDl•I'Lli f 19 C01":ULT I NG SERVICES AGREEMENT DATED OCTOBER 8, 11/5, BETWEEN CONTRA COSTA COUNTY AND DE LEU:•1, CATIII'dt ; COMPANY FOR PROPOSED b/ATER- FRONT ROAD RAILROAD GRADE SEPARATION NEAR 14ARTINEZ THIS AGREEMENT is entered into this 8th day of' .November 1977 between Contra Costa County, heriiinafter called "County," and DE LEUW, CATHER b COMPANY, an Illinois Corporation, hereinafter called "Engineer." WHEREAS, the parties hereto desire to further amend their agreement of October i,, 1°75 (amended October 26, 1976) covering services of Enqineer for preparation of preliminary and final plans, specifications, and cost estimates fur the proposed Waterfront Road Railroad Grade Separation, across the tracks of the Southern Pacific Transportation Company near Martinez (herein called "Project") ; and WHEREAS, final design plans, specifications and cost estimates for said Project have: now been substantially completed, County has received allocations of monies from the California Railroad Grade separation fund and from the Federal Special- Bridge Replacement fund, and construction is planned to begin' in late fall or winter of 1977 and extend into spring 1978; and WHEREAS, County desires to retain Engineer to perform additional resident engineerinn and inspection tasks as specified in Appendix. E, attached hereto, with compensation as provided in Appendix A. NOW THEREFORE:, the parties do agree as follows: 1 . The Agreement of October 8, 1975 is hereby amended by adding Appendix E, entitled "Scope of Professional Engineering Services, Resident Engineer and Inspector, Waterfront Road Grade Separation," attached and by refer- ence made a part hereof. Microfilmed with board order 0036:5 2. The Agreement of October 8, 1975 is hereby amended by adding Appendix F, entitled "Resident Engineering and Inspection Services -- Compensation," attached and by reference made a part hereof. 3. Except as amended hereby, the said Agreement of October 8, 1975, and said First Amendment remain in full force and effect, and all the terms and conditions thereof, wherever relevant, shall apply to tHel4ork` to be performed by the Engineer. In WI'rtJESS WHEREOF', the parties hereto have caused this agreement to be executed the day and year first herein written. CONTRA C STA COUNTY By ��.G F BL I C WORKS DIRECTOR DE LEUW, CATHED, b COMPANY, an Illinois Corporation By A�W- Title Vice President STATE OF CAL I FORT!I A ) CITY AND COUIITY OF SAN FRANCISCO) On October 25, 1977, before the undersigned, a Notary Public for ahe State of California, personally appeared halter Kudlick, known to me to be the person whose name is subscribed to the within Instrument, and acknowledged that he a ecuted the same. Form Approved John B. Clausen, County Counsel �n'Z� �_. OFFICIAL SL-AL -� '`��>_ C RIrTT1 S. WEBBER itEi.l��. � � `_��_.,;.�_: P:OTI..^.Y FJELIC - CALI�O�:IIIA •. ;1; �/ PRINCIPAL OFFICE IN By '� _ / SAM F"I'2CISCO COUNTY Deputy _ ' My Cosaassicn Exp;res Rpril 17. 15;,0 • APPENDIX E SCOPE OF PROFESSIONAL ENGINEERING SERVICES. -- RESIDENT ENGINEER AND INSPECTION WATERFRONT ROAD GRADE SEPARATION A. ENGINEER shall provide the following CONSTRUCTION: PNASE SERVICES: • J 1. Furnish technical inspection of construction to guard against defects ' and deficiencies of the work of construction of the PROJECT including structural , bridge embankment, grading and paving, to assure that -such PROJECT complies substantially with the requirements of the contract plans and specifications. This work shall include inspection of- on-site construction, as well as inspection of off-site operations of local sup- pliers and manufacturers whose products are to be incorporated in the project. Specifically: (a) Furnish the full-time services of. one Resident Engineer. (b) Furnish the part-time services,•o Kthe Assistant Resident Engineer .Inspector. (c) Furnish or arrange for supplemental specialized inspection effort, both on-site and off-site inspection effort. it is contemplated that the services of an independent testing laboratory may be required at a fabricator's plant for inspection of prestressed/precast con- crete bridge girders. (d) Review shop drawings. -- — 2.• Prepare general survey stakeout plan for the PROJECT and embankment ap- proaches, and assist County survey crew in detailed stakeout. 3. Notify utility and pipe line companies when the construction contract has been awarded by County; provide said .companies with necessary prints or other data; and coordinate the work of the utility and pipe line companies among themselves and with work of the Contractor. 009%7 _3_ . 4. . On behalf of COUNTY, file with the California Public Utilities Commission . - and other appropriate Agencies the plans of the Project and other documents and notices required at the inception and completion of the , PROJECT. 5. If required, prepare drafts of letters, for forwarding by COUNTY, -billi'ng the Railroad Company for progress payments due in consequence .of the . agreement between County and the Railroad Company; review and check . bills submitted by the Railroad Company for work subject to reimbursement; and forward such bills to COUNTY with recommendations for payment. 6. Review Contractor's claims for additional compensation and/or additional time allowance for changes from the construction contract, and recommend proper action. 7. Maintain up-to-date books containing computations or other evidence of quantities of construction materials incorporated in the PROJECT. 8. Prepare monthly reports setting forth the quantities incorporated in the work and showing amounts earned and due the Contractor at the end of each month, with recommendations for periodic payments to the Contractor, all in compliance with Standard Specifications of the State of California and the Special Provisions for the PROJECT. 9. Advise the Contractor regarding the proper sequence of construction operations. 10. Prepare drafts of Contract Change Orders during the progress of the work to cover necessary changes within the scope of the construction contract. 11. Review shop drawings and work drawings submitted by the Contractor, as required by the terms of the construction contract. 00368 -4-• 12. Maintain permanent on-site records of approved deviations from the contract plans, correct the original contract plans to reflect the "As Built" conditions after construction has been completed, and deliver said corrected original plans to COUNTY for its permanent files. ' 13. On completion of PROJECT, deliver to COUNTY the originals or copies of all the job records, Resident Engineer's correspondence files, field books, and diary; final quantity computations used for the monthly Contractor's pay estimates; scale tickets; and similar documents. 14. Provide an automobile for use at site of Project, providing local transportation of Resident Engineer staff on Project business, and making local trips within the San Francisco Bay area, including trips to supplier's work yards or to ENGINEER's San Francisco office.. B. COUNTY will provide the following services: 1. Field surveys necessary for alignment control , stakeout, slope staking, grading, and paving. 2. Field office, telephone and utilities for Resident Engineer staff. 3. All construction materials laboratory tests, such as concrete cylinder breaks, tests of soils or aggregate samples, etc. COUNTY will retain a. testing laboratory for these tests as needed. _5_ APPENDIX F WATERFRONT ROAD GRADE SEPARATION RESIDENT ENG M EERING AND INSPECTION SERVICES COMPENSATION 1. ENGINEER shall be reimbursed by COUNTY at direct wages, plus one, hundred. ' fifty percent (150` ) to cover payroll overhead for the full-time Resident Engineer and the part-time Assistant Resident Engineer-Inspector's services; furnished in accordance with Appendix E of this -Agreement. Direct wages shall be determined by multiplying the employee's direct hourly rate of pay by the number of hours worked. The monthly compensation to be paid by ENGINEER to the Resident Engineer shall not exceed $1 ,750 per month, and to the Assistant Resident Engineer-Inspector, $1,500 per month. 2. ENGINEER shall be reimbursed by COUNTY at direct wages, plus one hundred sixty percent (160%) to cover payrol'i overhead, for the services furnished in accordance with Appendix E of this Agreement, when such services are performed by employees other than the full-time Resident Engineer or the part-time Assistant Resident Engineer. Direct wages shall be as defined in Paragraph 1 , of above. In addition, ENGINEER shall be reimbursed for actual payments by ENGINEER for travel expenses in connection with furnishing - these services. Subject to approval by the Public Works Director. 3. ENGINEER shall be reimbursed by COUNTY for design work and preparation of change orders for services outside the scope of the construction contract as 'requested by COUNTY in writing, at direct wages plus one hundred sixty percent (1605) to cover payroll overhead. Direct wages shall be as defined in Paragraph 1 on this Appendix. ENGINEER shall not be reimbursed for design work or change orders necessary by ENGINEERS' errors or oversight. 0O3 70 -6- 4. ENGINEER sha 11 be reimbursed by COUNTY at the direct invoice cost for inspection services (approved by the Public Works Director) provided at a concrete precasting slant by an independent testing laboratory. 5. ENGINEER shall be reimbursed by COUNTY at the direct invoice cost for - soils and foundation consulting services, furnished by the soils con= sultant who has previously provided design advise, Moore t; Taber of West Sacramento, when such services are provided .,'at the request of the Public Works Director. The maximum reimbursement under this paragraph shall not exceed two thousand five hundred dollars ($2,500) . 6. ENGINEER shall be reimbursed for use of ENGINEER's automobile 'at the rate of five dollars ($5.00) for each and every working day that the automobile is at the site of the Project and used on Project business. 7. ENGINEER shall be reimbursed for travel expenses incurred by the Assistant Resident Engineer Inspector"at the rate of three dollars ($3.00) per day for each and every working day that the said Engineer Inspector works at the Project site for four hours or more. 8. Compensation Limit. In no event shall the total compensation and reimbursement paid hereunder exceed a maximum sum of sixty-two thousand five-hundred dollars ($62,500) for all of the services required, unless otherwise agreed by•the parties in writing. 0O.1l1 • g. Auditing and Records. In Accordance with an Agreement between the County . and the California Department of Transportation, the books, papers, records, and accounts of the ENGIVEER- and any subcontractors, insofar as they relate to the items of expenses for labor and materials, or are in any . y way connected with the work herein contemplated, shall , at• all reasonable times be open to inspection and audit by the agents or the authorized representatives of the County and the California•;DepartmenY of•. Transportation and/or the Federal Highway Administration. The records relating thereto shall be retained by the ENGINEER and any subcontractor for a minimum of three years after completion of the project. -8- In the Board of Supervisors of Contra Costa County, State of Califomia November 8 , 19 77 In the Matter of ` Accepting Compromise Settlement Offer in Superior Court Action No. 165825 On recommendation of County Counsel, IT IS BY THE BOARD ORDERED that a compromise settlement offer of $3,000 is hereby ACCEPTED from Providence Washington Insurance Group to be. applied toward judgment rendered in the amount of $9,373.21 plus interest and costs (total of $10,802.21) with respect to Superior Court Action No. 165825, Gough v. Contra Costa County, and the County Auditor-Controller is AUTHORIZED to pay the . $7 ,802. 21 balance of the judgment. Passed by the Board on November S , 1977 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Administrator Witness my hand and the Seal of the Board of cc: Auditor-Controller Supervisors County Counsel affixed this Sth day of November 19 77 Public Works Director J. R. OLSSON, Clerk By �����-= �-%�r Deputy Clerk Jeanne O. k!aglie 0(1373 H-24 4/77 15m C C. In the Board of Supervisors of Contra Costa County, State of California November 8 . 19 ZZ In the Matter of _ Request of West Contra Costa Bar Association with respect to future location of Richmond Courts. The Board having received an October 25, 1977 letter from Mr. John Morey Allen, President, West Contra Costa Bar Association, advising that members of the Association wish to participate in discussions between the City of Richmond and the Board regarding the City's proposal to move the Richmond courts to the downtown Richmond area; IT IS -BY THE BOARD ORDERED that the aforesaid request is REFERRED to the County Administrator. PASSED by the Board on November 8, 1977 . I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: County Administrator Supervisors West Contra Costa Bar Assn. Mr. J . M. Allen affixed this &tb_doy of__UQ44mbar� 19_7_7_ County Counsel Public Works Director )) �J. R. OLSSON, Clerk &G dy J Deputy Clerk Helen C. Marshall 00374 H-24 4/77 15m w In the Board of Supervisors of Contra Costa County, State of California November 8 , lg 77 In the Matter of Amendment to Fixed Term Plan Supplement with International Business Machines , Inc . I On the recommendation of the Auditor-Controller, IT IS BY THE BOARD ORDERED that the CHAIRMAN is AUTHORIZED to execute an amendment effective November 11 , 1977 to a Fixed Term Plan Supplement with International Business Machines , Inc . , allowing the County to continue using a 1403 Printer and 2821 Controller at a monthly rate of $1 ,878.00, plus tax , until July 1 , 1978 ; then $1 ,961 .00, plus tax , per month until the agreement terminates November 10, 1979. Passed by the Board November 8, 1977 I hereby certify that the foregoing is a true and correct copy of an order entered on the e minutes of said Board of Supervisors on the date aforesaid. Orig . : Auditor-Data Processing Witness my hand and the Seal of the Board of cc : Data Processing Supervisors IBM , c/o Data Proc . affixed this8th day of November 19 � Co . Administrator c/o Data Proc . J. R. OLSSON. Clerk By i:1 :/ lam Deputy Clerk Maxine M. Neufeld t L J 11 . 2•1 1/76 ISm u.. :.P..'.Uil►,ai6usirieiz-1 ,r.u►ru,NtG54 •.J.uuV.. Uu 11ii Af1110/IK'JYO3-k '� a t 1 � Fixed Term Plan Supplement for Amendment to Agreement for IBNI Machine Service—Fixed Term Plan IBM Brandt Office Address: 2901 PERALTA OAKS COURT Reference Agreement No.: W84659 OAKLAND CA 94605 This Fixed Term Plea Supplement No.: 008 Name and Address of Customer: Branch Office No.: 465 CONTRA COSTA COUNTY DATA PROCESSING DEPARTMENT Customer No.: 2159000 FINANCE BUILDING MARTINEZ CALIFORNIA 94553 The following machines are subject to the Amendment to the Agreement for IBM Machine Service—Fixed Term Plan: Purchase Prior Type Description Contract Period Fixed Term Plan Option Supplement and Model (Serial No.if Installed) 'Months Monthly Charge Percent If Applicable 1403/NO1 31290 24 834* 45 007 2821/001 14872 24 1 ,044 45 007 *RATE SHOWN IN IN EFFECT UNTIL JUNE 30,1978, RATE INCREASES TO $917 ON JULY 1 , 1978 The Customer may terminate a Contract Period effective any date by providing IBM with written notice at least one month in advance and payment of a termination charge as follows: During the first 12 months of a 2.1 month Contract Period, 5 times the Fixed Term Plan monthly charge. During a 12 to 23 month Contract Period,during any extension of less than 12 months,or after the first 12 months of a 24 month Contract Period, 2.5 tines the Fixed Tena Plan monthly charge, or the Fixed Term Plan monthly charges for the remainder of the Contract Period,whichever is less. If there have been model or feature changes, the termination charge will be based on the highest Fixed Term Plan monthly charge in effect during the 3 months prior to the effective date of termination. Authorization to place the above listed machines under the terms of the Amendment to Agreement for IBM Machine Ser. vice—Fixe erm Plan is by given. NOV 81977 International Busines Machi s Corporation __!- - -SOS ------------ _ - y-------- U mer By- -------- -'--r --- - Y -------------------t- ------- -------- ----- 1 ----- . � bluau.;rr'n tirgnatun .tu orixal;SiKnntur � ' � Bo es_s Chairman ------------h=---j------ --------------------------- --`--------g - --1----T------------------- n � Afana er',,Namc Type or Print) Board of Sup di Wits--------- O Iv Ott-------- L'-- -= 1- -1--`--j -------------• On-_}t O V�lilb�r-8 x--��-Z7--------------------------- -_ Date Date Microfilmed With board or &t CUSTOMER Z1.V-13Z1 S REV.11175 r rWM-0251 In the Board of Supervisors of Contra Costa Countyt State of California Novembar A 19 17- In the Matter of Exception to Policy Governing Appointments to Boards and Commissions. The Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden) having reported that in response to a request from the Director, Human Resources Agency, it had considered the Board policy governing appointments to boards and commissions as it applies to certain advisory bodies under, the jurisdiction of the Human Resources Agency; and The Committee having noted that three such advisory bodies have been operating since their creation by the Board some years ago with three-year, staggered terms, and that the Board' s policy established membership terms at two years unless otherwise prescribed by statute or fixed by the Board; and Good cause appearing therfor; IT IS BY THE BOARD ORDERED that, as recommended by the Committee, the existing three-year, staggered terms of membership on the Child Health & Disability Prevention Program Advisory Board, the Family & Children's Services Advisory Committee, and the Manpower Advisory Council are APPROVED as exceptions to the Board' s policy in this matter. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC: Director, Human Resources Supervisors Agency eyed this 8th day of November , 19 77 Chairpersons Health Officer Welfare Director . LSSON, Clerk Manpower Director County Administrator BY a - deputy Clerk Public Information Officer Ronda Amdahl 00377 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of Califomia -November 8 _, 19 77 In the Matter of Membership on the Child Health & Disability Prevention Program Advisory Board The Board having received a memorandum from the Director, Human Resources Agency, noting the vacancies created by the expiration of five regular and five alternate membership terms October 7, 1977 on the Child Health & Disability Prevention Program and forwarding recommendations of said Advisory Board for the appointment of two new members and reappointment of three returning members ; and It having been reported that three other members have resigned from the Advisory Board, as well as one additional alter- nate member, leaving eight regular member vacancies and eight alternate member vacancies; IT IS BY THE BOARD ORDERED that the resignations of Katherine Courter, Peggy Salvador, Shirley Jones, and Sharlene Sheff are ACCEPTED, appointment action to fill resultant vacancies to be taken following compliance with legal requirement to post special vacancy notices; IT IS BY THE BOARD FURTHER ORDERED that the following new and returning applicants are APPOINTED for terms to expire on October 7, 1980: Paula D. Gordon, Ph.D. (replacing Richard Keefe in the "Education Agency" category) Diana Franceschi, RN, PHN (replacing Mary Lou Laubscher in the "Other"--person concerned with child health services, other than parent or physician--category) Randall R. Wiley, DDS ("Health Professional" category) Henry Linker, OD ("Health Professional" category) Bea Ornelas ("Parent" category) IT IS BY THE BOARD FURTHER ORDERED that the matter of additional vacancies, both regular and alternate, be referred to the Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden) for further review. PASSED BY THE BOARD on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered an the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: HRA Director Supervisors cc: CIDP Director affixed this 8th day of November 19 77 Appointees Health OfficerILIN, Clerk County Administrator B I F")c Deputy Clerk Public Information Officer n2 Amdahl Auditor--Controller LK Of-)*178 H -.14 3/76 15in C In the Board of Supervisors of Contra Costa County, State of California Nov .mb _r R , 19 7-Z In the Mager of Ballot Pamphlets for June 1978 Primary Election The Board having received correspondence from Mr. William N. Durley, Assistant to the Secretary of State, Elections Division, requesting that he be sent a record of the action taken by the Board with respect to the choice of options, as provided by SB-65, of mailing ballot pamphlets and an estimate of the number of ballots pamphlets needed for the June 1978 Primary Election should the Board approve the one-per-household mailing; and The Board on October 11, 1977 having referred the request to the County Administrator for report; and The County Administrator having submitted a report which indicates that the proposed method would reduce the number of mailings from approximately 310,000 to approximately 210,000 house- holds for an estimated savings of $10,500 in county expenditures for the 1978 Primary Election; and The Board having determined that the selection of the option of mailing one ballot pamphlet to two or more registered voters having the same surname and the same postal address does benefit the county; IT IS BY THE BOARD ORDERED that receipt of aforesaid report of the County Administrator is ACKNOWLEDGED and the Clerk of the Board is DIRECTED to notify the Secretary of State that the county will exercise its option, under provisions of SB-65, of mailing one ballot to two or more registered voters having the same surname and same postal address. Passed by the Board on November 3 , 1977.. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• Administrator Witness my hand and the Seal of the Board of cc: County Clerk Supervisors Registrar of Voters affixed this 8th day of November , 1977 County Counsel Secretary of State J. R. OLSSON, Clerk By .•-t/ =/i'L r Deputy Clerk Jeanne 0. Maglio/" Of 131,9 H-24 4/77 15m IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTk, STATE OF CALIFORNIA In the Matter of Appeal of ) Kay Building Company, gt al. ) from action of the planninq November 8 , 19 77 Commission on App icl ation ) - for Development Plan 3032-77, ) Danville area. ) NOTICE OF HEARING ON APPEAL WHEREAS on the 20th day of Septe nMber 1912_, the Planning Commission denied the Application for Develogmant,21an-3032-77 of Kay Buildihq Company for additional tennis courts 1 . and WHEREAS within the time allowed by law, _Kay Building Company and the Danville Station Homeowners Assn. filed with this Board an appeal from said action s NOW, THEREFORE, IT IS ORDERED that a hearing be held, on said appeal before this Board in its Chambers, Room 107, Adminis- tration Building, Martinez, California, on Tuesday , the 29th . of November , 19 77 , at 11:10 a.m. , and the Clerk is directed to give notice to all interested parties . PASSED by the Board. on November 8 . •1977 I HEREBY CERTIFY that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc- Kay Building Company Witness my hand and the Seal Danville Station of he Board of Supervisors affixed Homeowners Association this 8th day of November , List of Names Provided 1977 by Planning J. R. OLSSON, CLERK Director of Planning By Jamie L. Johnson Deputy Clerk 00380 jg177 RECEIVED 4) a`1 a, CONTRA COSTA COUNTY,rt• PLANNING DEPARTMENT NOV 2 jg�� �t aswc 60AW of supEwisoits Cor, co. TO: Board of Supervisors DATE: October 31 , 1977 FROM: Anthony A. Dehaesu SUBJECT: APPEAL - Development Pian 3032-77 Director of Planni Kay Building Co./Danville Station 710 Homeowners' Assn. (Danville area) APPLICANT: y Building Company, 880 Hinckley Road (P.O. Box 1556) a iurlingame 94010 OWNER: Danville Station Homeowners' Assn. , 1320 Van, Patten Drive, Danville 94526 APPELLANT: Kay Building Company (signed by Larry W. Rogers, Vice President), P. 0. Box 1556, Burlingame 94010 PUBLIC HEARINGS: 8/16/77: Planning Commission Meeting Closed Hearing; Field Trip 9/16/77; Decision 9/20/77 9/16/77: Planning ,Commission Field Trip Decision on 9/20/77 9/20/77: Planning Commission Study Session - Denied. DECISION: Denied. APPEAL FILED: October 5, 1977 The following people should be notified of your Board's hearing date and time: Kay Building Company John Hubitsky P. 0. Box 1556 112 St. Philip Court Burlingame, Ca. 94010 Danville, Ca. 94526 Danville Station Homeowners' Assn. Harvey E. Bragdon 1320 Van Patten Drive 4 Barrie Way Danville, Ca. 94526 Mill Valley, Ca. 94941 Ralph Farinha Public Works Department, Land Dev. 104 St. Philip Court Fourth Floor, Administration Bldg. Danville, Ca. 94526 Building Inspection Department Third Floor, North Wing AAD:dh Attachments: Letter of Appeal , Planning Department Acknowledgment, Resolution of Denial , Minutes, Staff Report, EIR, Map. cc: File 3032-77 Loi.profiitna—d with board order • KAY BUILDING COMPANY P. O. Box 1556 4 - 890 HINCKLEY ROAD J ��� �U �'�� Buren"( 94010 415) 692 3555 OCT October 4, 1977 Contra Costa County Planning Department Contra Costa County Board of Supervisors P.O. Box 951 Martinez, California 94553 RE: Appeal from decision of Contra Costa County Planning Commission Dear Board of Supervisors, This appeal is being filed jointly by Kay Building Company, developer of Danville Station, and the Danville Station Homeowners Association from a decision rendered in closed session by the Contra Costa Planning Commission on September 20, 1977. The decision of the Planning Commission denied an application filed by Kay Building Company for a permit to_construct t�%u tennis courts in an existing recreational area owned and operated by the Danville Station Homeowners Association. This application was first heard by the Planning Commission on August 16, 1977, in open hearing. At that time the Planning Staff for Contra Costa County submitted its report to the Commission setting forth the backgrow-id of the application and recommending that the application be approved with conditions intended to enhance the acceptability of the facility both to the Danville Station Haveowners and to the four Greenbrook homeowners living immediately adjacent to the Danville Station Recreation area. A copy of the Planning Staff's report is attached to this appeal and made a part hereof by this reference. At the open hearing on August 16, 1977, two of the four Greenbrook homeowners, living immediately adjacent to the Danville Station recreation area, objected to approval of the application, arguing only that the separation between the tennis courts and the homeowners property lines would be reduced from 240 feet to 120 feet, thereby creating unbearable noise levels. Notwithstanding the County Planning Staff's thorough analysis of this situation and apparently in deference to the unfounded complaints of two individuals, the Planning Commission, in closed session, denied the application, thereby refusing needed recreational facilities to 318 families living in Danville Station. 00352 G s z 9,-/,2g� Microfilmid with ��o;� order .�} '': i�o Contra Costa County Planning Department Contra Costa County Board of Supervisors Page 2- It should be noted that the decision of the Planning Commission was rendered without any explanation either to Kay Building Company, or the Danville Station Homeowners Association. As such, appellants can only assume that the Canmission was swayed by the outlandish and emotional claims of the two nearby hareowners. It should be further noted that on numberous occasions the same Planning Commission has approved permits for the construction of tennis courts in much closer proximity to surrounding homes than the 120 foot minimum distance which would result frun approval of this application. In fact, this Planning Commission has previously approved application for a permit to construct a 10 court tennis facility located on Camino Ramon Boulevard, less than one-half mile from Danville Station. The perimeters of this facility is within SO feet of the property lines of at least 10 hares. Additionally, this Planning Commission approved tennis facilities within the Greenbrook homeowners Association with tennis court perimeters contiguous with homeowner property lines. It is astonishing to these appellants that the Planning Commission can subscribe to such varying standards; while catering to the arguments, of only two individuals in derogation of the rights and needs of an entire community. The tennis facility which is the subject of this application was proposed for the suggested location for the following reasons: 1. Proximity to existing tennis courts, swimming pool, rest roans, and clubhouse thereby maintaining the integrity of the family recreation area and facilitating its use . for tournament play 2. Ease of maintenance and supervision 3. Proximity to the substantial parking facilities which are already present A review of the proposed plan demonstrates that the new tennis courts would with the additional mounding and plant screening suggested by the Planning Staff and agreed to by both Kay Building C mpany and the Danville Station Homeowners Association, that the nearest Greenbrook ho eacmers would be virtually insulated from the new facilities. 0019IS3 doral is nlz:-d with board ordw. Contra Costa County Planning Department Contra Costa County Board of Supervisors Page 3- The denial of this application by the Planning Camnission-ums without regard either to existing facts, or the well-oonsidered analysis of its own Planning Staff. It is therefore respectfully submitted that the decision of the Planning Commission be overruled, and that the application for permit be approved forthwith. DATED: October 4, 1977 KAY BUILDING COMPANY . BY: Larry Roger /, Vice-President DANVILLE STATION HCr•EGHERS ASSOCIATION BY: f t StanS , President Danville tation Homeowners Assn. IkWnhv 74-7063 Attachments ;ftmfilmad with -board ordw i. �] PlanningCrnnrnissionIMeerba, Planning Department or'ra Williar .Milano Pittsburg—Chairman County Administration©wilding.North Wing COs a Donald E.Andorson P.O.Box 951 /1 County _ h1oraga—Vice Chairman Martinez,California 94553 I� ount)J Albert W.Compaylia Martinez Anthony A.Dehaesus Director of Planning Carolyn O.Phillips Rodeo Jade Stoddard Phone: 372-2091 - Richmond William V.Walton • Pleasant Hill Andrew H.Young Alamo October 18, 1977 Mr. Larry W. Rogers Vice President Kay Building Company P. 0. Box 1556 Burlingame, California 94010 Dear Mr. Rogers: This letter acknowledges receipt of your letter of appeal, dated October 4, 1977 and the $60.00 filing fee for Development Plan 3032-77 which was denied by the Planning Commission on September 20, 1977. Your appeal is being transmitted to the Board of Supervisors. The Board will notify you as soon as a hearing date is scheduled. Should you have questions relative to the above information, please feel free to contact us. Sincerely yours, Anthony A. Dehaesus Director of Planning /~ l'1ill,�tC • rI f � s211��7� Norman L. Halverson Chief, Subdivision Administration NLH:dh _ cc: File 3032-77 Stanley Stamp, Danville Station Homeowners Association Ralph Farinha John Hubitsky Public Works, Land Dev. Building Inspection Dept. Microfilmed with board order BEFORE THE PLANNING COMMISSION OF THE COUNTY OF CONTRA COSTA STATE OF CALIFORNIA In the Matter of the Final Development Plan 3032-77 I of Danville Station, Kay Building Company (Applicant)/ i WHEREAS, on June 6, 1977, Kay Building Company filed an application to ; gain approval of a Final Development Plan 'of Danville Station (3032-11) all i 1 � being within a Planned Unit District (P-1); and i WHEREAS, a public hearing to consider the subject application was held before the Planning Commission on August 1,6, 1977, viewed on the Field Trip of September 16, 1977, and closed for decision by the Planning Commission on September 20, 1977; and WHEREAS, the matter having been submitted and the Planning Commission having fully considered same as it relates to the health, safety and general welfare of the County, the preservation of property values, the orderly de- S velopment of land in the County, the effect upon the neighborhood, the effect upon the General Plan,. and the special conditions applicable in the instance case; and NOW THEREFORE, BE IT RESOLVED that the Planning Commission DENIES the request of Kay Building Company for approval of the Final Development Plan of Danville Station (3032-77) for the following reasons: i (1 ) That the development of two additional tennis courts at this location would not be harmonious with the surrounding properties. (2) The Planning Commission fully considered the location of tennis courts in this area and their proximity to the neighboring homes when the original plan for the park was approved and the two existing courts were built. It was the Planning" Commission's finding that the courts should not be situated where they are now proposed. The foregoing denial was made in the motion of Commissioner Young, seconded by Commissioner Walton, and adopted at the Planning Commission meeting September 20, 1977, by the following vote: fl�l 8� Microfilmed with board order. Final Develop- ment Plan 3032-77 AYES: Commissioners Young, Walton, Anderson. j Page 2 NOES: Commissioners Phillips, Milano. ABSENT: Commissioners - Compaglia, Stoddard. 1 WILLIAM L. MILANO Chairman of the Planning Commission County of-Contra Costa, State of California ATTEST: Anthony A.' .Dehaesus Director of Planning Norman L. -Halverson Chief, Subdivision Administration NLH:dh • t I 0(►3K JVcrofilmed with board or.,der In the Board of Supervisors of Contra Costa County, State of California November 8 * 19 7 In the Matter of Claim for Reimbursement to Eastern Fire Protection District of Contra Costa County. Supervisor E. H. Hasseltine having this day again referred to the matter of the $15,000 expenditure by the Eastern Fire Protection District of Contra Costa County in combatting the fire on Mt. Diablo during this past summer; and Supervisor Hasseltine having stated that information had been received from Assemblyman Daniel E. Boatwright indicating that State funds have not been set aside for this specific purpose but that a claim therefor may be filed with the State Board of Control, and that said claim may be considered at its December 6 meeting if a letter claiming reimbursement is submitted promptly; and Supervisor Hasseltine having moved that said action be taken and Supervisor J. P. Kenny having seconded the motion; and Supervisor R. I. Schroder having inquired about the implications of the proposed action on established mutual aid agreements, and Mr. A. G. Will, County Administrator, having expressed the view that removal of the matter from the jurisdiction of the Division of Forestry to that of the State Board of Control should eliminate mutual aid as a consideration; and The Board having otherwise considered the matter and Supervisor Hasseltine having indicated that he is working with the District to seek to resolve its long term financial problems; The motion was passed by unanimous vote of the Board this 8th day of November, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc. State Board of Control Witness my hand and the Seal of the Board of Eastern Fire Protection Supervisors District affixed this 8thday of November 19 77 County Auditor County Administrator J. R. OLSSON, Clerk Bye ' lt�,Y?a! 7f .1.� 1�'�Z, Deputy Clerk / Sandra L. Nielson 0028"' If-24 3/76 15m '� In the Board of Supervisors of Contra Costa County, State of California No_ AnffiP. A In the Matter of - Appointment to the Contra Costa County Alcoholism Advisory Board. Supervisor E. H. Hasseltine having recommended that Ms. Joan Scott, 535 Everett Drive, Danville, California 94526 be appointed to the Contra Costa County Alcoholism Advisory Board to fill the unexpired term of Mr. Gary Young ending June 30, 1979; IT IS BY THE BOARD ORDERED that the recommendation of Supervisor Hasseltine is APPROVED. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC: Ms. J. Scott Supervisors Contra Costa County affixed this 8th day of November , fq 77 Alcoholism Advisory Board Director, Human Resources Agencyr, J. R OLSSON, Clerk County Auditor-Controller 8r ` f Do" Clerk County Administrator Public Information Officer Ronda Amdahl 00:189 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California November A . 19 -7-7 In the Matter of Authorizing Legal Defense. IT IS BY THE BOARD ORDERED that the County provide legal defense for Harry D. Ramsay, County Sheriff-Coroner, in Superior Court Action No. 171559, Gregory Richardson, Plaintiff, reserving all the rights of the County in accordance with provisions of California Government Code Sections 825 and 995. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC., County Sheriff-Coroner Supervisors Public works Director o . 19 Busi.enss & Servicesaffixed this 8th day of r.;p,ra,-,ham _� County Counsel County Administrator r J. R. OLSSON, Clerk Byc-JGI �;9�./lLi 1� , Deputy Clerk Jamie L. Johnson H-24 4/77 15m 00019" o c c In the Board of Supervisors of Contra Costa County, State of California November 8 lq 77 In the Matter of Acceptance of Community Services Administration Grant 90195-05 Emergency Energy Conservation Grant To Be Administered By The Contra Costa County Office of Economic Opportunity The Board of Supervisors HEREBY ACCEPTS Community Services Administration Grant 90195-05 Emergency Energy Conservation Grant to be Administered by the Contra Costa County Office of Economic Opportunity in the amount of $78,500 and AUTHORIZES its CHAIRMAN to SIGN two copies of CSA Form 314, Statement of CSA Grant. APPROVED BY THE BOARD NOV 1977 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid Orig. Dept.: OEO Witness my hand and the Sed of the Board of cc: County Administrator Supervisors Noy Auditor-Controller B 1977 Stare OEO afSxed this day of_ lq _ Regional OEO J. R. OLSSON, Clerk (OEO to distribute) �,�� _ , p ,ty Clerk 00391 H-24317615m COMMUNITY SI:Ir VICES ADM1141STHATIO.1 STATEME1 T OF CSA GRAFI T Fora Anwourd MO Inalraction 6710-1) oull Na. 116 80:11 1. NAML AND ADORESS OF GRAM TELT 2. GRANTEE NO. FUND SOYRCC coOC ACTION NO. Contra Costa County Office 90195_ I S (FFY 77 Of Economic Opportunity 2• (FFLCTIVE OATC i 2265 Contra Costa Boulevard Se tember 1 1977 4. OSLIGATIOtI DATE (Date PROGRAM YOTAlt Pleasant Hill, CA 94523 oailcdsocoversorarcrantee) TO EP 2 8 19 7/1 6/30 REQUIRED TLRMI- PLANNkD l PROGRAM FEDERAL FUNDS NON-FEDERAL NATIOPI "It1111004.08✓. W.A. ACTIVITY PROGRAM ACCOUNT MANOR AMAASED SNARE OATS NO.I.IQN THS NO CODE THIS ACTION aaII (If aFyli- rUMDIrIG is AMOUNT cable) PHOVIOED 4. 7. •. 9. 10. 11. 12. 13. 21 GR 4 Weatherization I 64,000 40 42,667 6 22 GR 4 Crisis Intervention i 10,000 -0- -0- 6 23 GR 4 Consumer Education - 3,000 40 2,000 6 24 GR 4 Transportation 1,500, 40 1,000 6 TOTAL 78,500 1a• RECOMMENDATION FOR APPROVAL I certify to the sufficicncy of this grant and recommend TYPED NAME 6 TITLE OF RECOMMENDING OFFICIAL SIGNATURE DATE ALPHONSE RODRIGUEZ, Regional Director `.,(.rd' w't'�� 13. STATEMENT OF CSA APPROVAL Federal funds as shorn in Column t).arc hereby obligated tat the prugram proposed by the&raatee as not 0i , d in the atlas hments I to this statemcat. Prugral.l account budttcts may be modified by the t tanlee onl under general flezibilily a. or in aceutdance with written CSA approval. The Non-Federal Share may be met by puolln .11.%red by CSA Instructions. APPROVED 4Y:(Ts;rd nanr S Aisle) SIG TORE O APPROV{K FICI DATE ROBERT N. SMITH, ASSISTANT16Jcr 23 Director for Co1lnunity Action _ _ . 1977 I 16. GRANTEE ACCEPTANCE OF GRANT On behalf of the grantee, l accept the Frant and l modifications. genetal conalitions, special-conditions 1 through , and requirements attrche.l hereto. Thcre are page :ached o tllic {{1 I ACCEPTED BY:(T)prd name an,l Aisle of avthemiscd official sI UM t g SATE chairman, Board of Supervisors �� Q Y 81971 CSA FO(oM 31.1 MAV 70 4111:1-LACI S UI V FQNN 114,trA T1.0 AUG 71. 141/5.1 Microfilr wd with board order 0035" C0&i%AUK:TY ACTIOM FR3CPAM SPECIAL CONDIVON 2. GRANT P*O. P;kOGRAM YR ^CTSOn HO. ContraCosta Countv ocice of Eccnomic Opportunity 90j95 77 Coso%TION APPLIES TO: ALL PA0t;AAA ACCOUNTS Is GRA)*-- ACTION b. 0 ONLY P;kOGRAM ACCOUST huma-ER(sl ad -- to the applicable Gt-nr.-al Conditions &overnlng Tris grant is S=b;ccr to the Sptc I Condition bzlow, incii 00 o I .-Io=iC Oppon.unircy ACE Of 1964 as zmcnded. ,&:znts undtz: T--'-.'AL- 1: or 111-B of the ECa IwL Within 30 days 0,.0 the receipt of this grant, grantee shall submit to the Regional Office for review and approval the foll.oviinq documents as indicatdd:. F 17. A revised budget in the amount of 78,500 on CSA Formis 20' and 25a. 2. A revised 419 and work program corresponding to the budget arroun-'#.-. See CSA Instruction 0710-1, Chance 11. 3. P% plan for the formation, composition and role of the required Policy Advisory Council . See CSA Instruction 6143-1a. 4. A plan for the evaluation of this progran. See CSA Instruction 6143-1a. 5. A request for authorization to purchase any items of equipment costing in excess of $500. See CSA Instruction 7001-01-a. /* 6. A'request-for a waiver of the $15,000 salary limitation on any salary which with fringe benefits exceeds this a-mount. Request- must include job description, salary range, 'resumie and wage comparability study. See CSA Instruction 6903-1. 041393 go.29t).29c.294.IDATIED MAR GS AMOr*5A-0C 691-1.-rD2 p FOR34 29 104EV. AUG 631 REPLACES CAP Foqws 23.-� CAP roriia ZY.OAT ED AUG 67.WHICH ARE Oesna-Err- ~+—' 4��=-_� Cj e.:ices .'� a�t15Lr.3; {t►o - C04M!:M:TY :•CTION 7Ro.'.nAa SPECIAL'CC`;u;1 10.4 t. w"vE Or G=•►-EE 2. GRA'wr-7. Pnd;a,AY VP. ACTICti 1.0. Contra Costa County OEO - 9019 '77 ]. 5%'ECt^9- CL%�:6T1CK APPLIES TO: ` •. C TALLPROGRAW •CCO�r7TS IM GRANT.ACTION b. NJO.iltl PAOG.7A&LACCOU•IT 11t;MZET.IS) �l Ibis sant is Subject to the Special Condi ion belong. in addition to th. applicable G_e.^.e:al Conditions gove:ni.^.o F:ants cadc: :icic 1I or III-B of the Economic Opportunity het of 1954 as anended. "T Veatherization All admin-steri_.g agencies shall procure liability insurance or bonding F` re to cover any c_.age to persons or property in connection with weather- �- izatioz activities, the cost for which shall be considered a program ' cost, not an adzInistrative cost, and shall not be counted in figuring the ten percent non-materials costs. Before besinni:g woek on the weatherization of any dwelling, the ad^in- ister_ng agency shall obtain: from the owner and householder permission to enter upon the p=em--ises and perform the weatherization woesc. In ad- e-ition, d-2ition, Vnere eb_ai,•able w-shout objection from the householder (out in the case of at least ten percent of the dwellings wor?ced on) adminis- tering agencies should obtain pe*-mission to inspect •fuel and utility bibs, in the =o=lcAng or equivalent language: "Householder hereby grants permission to (administering agency) or its designee to ir.spect heating fuel and utility billing rec- 1 ords for (address) for not more than five years before and subse- quent to rhe performance of the wearberizat?on wori: for the sole purpose of- obtainin- data required for evaluation of the energy conserving effectiveness of the wotk done, and directs the per- tinent utility and fuel companies to make such records available _ to (the a`=inistering agency) or its designee." ' M Y/ i. nMy4 CAP Ona 29 IY=V. RUO ti)1 —AEPLACCS C+1`FCri#S 22.2".25h.27C.214.O4-TED M&A ES AND GSA CAP f.7?N Z:•:.C;7ED AVG ET.7r11CN M.4Q O=ZME T I!. OC •2.1:-_!f t I;r.:- ;SrrtiZces :sr!:'a:nts:ra::on - ccU611MI:Y 1tC71O1: P43117a>a • _ _ _ SPECIAL CONDI!2.4 Gr .,I.�.,-EE . ._�_._.._ ---.�_. .�._.�_- '.'444.iT b9. F.,CORM YA. AL TI•�V N?- Contra Costa County•OEO_ ... - _ ---__-- . _ _ - . 90195 '77 - S�?c:AL C0-:DoTt0-4 Ac'PZIFS TO. .., A: L I.4t.r•4Au ACCOUNTS IN GRANT •CTIOM t• S.YLY PPOCPAY ACCOUNT 9I L•M�z�t51_._.�---- -_---_--.--__ •-F�.:� :j so: i. sIlhjccc to :;c Siccial Condition below. in :Irtiitian En the applic i!+Ir Cene-cal Condit ions$oceraieg :•-..:c I:r:,lc t ':i:lc !I cot III-F of cbc £ccnntic 0,—po.tuni:s Act of 196; as arncndcd. ' v- tt ENERGY i?OJECT' ADVISOIY COMMITTEE: _y reszer of the Energy Project Advisory Cor•--ritcee,. including na-mes, addresses, a e-epb in'e nL:.`lers and area Of ci.'-ssification shall be stfamitted to the Regional Office by Nevem.-Sar 1, 1977. The Enemy Project Advisory Co::��ittee must be r:.ade -jp of at B=ast 517 poor persons and include representatives of the local govern- r.ents and other resource agencies violin the co?.:nunity sorted as well as a ievrese;l£ative o: representatives of the local public. utility and local fuel dea1e s. See CSA Instruction 6143-1a. t • . 001193 :7 r%.s V. A.It: IRI I•-WPLACE%[LP 11 rt':f cc. to-. •i :a:EC. MGR to L►0 • Lor. ^1:±•:.:•.TFa{.r.�7,y+-.�t.,a:,s-. GC Co=ua cy Services Adoin is trat ion - COMMUNITY AC T WK PROGRAW SPECIAL CONDITION I. NAME G;r GIAN'EZ 2• GRANT-NO. PIROGRA4 VA. ACTIOM NO. Contra Costa County OEM ___-- -- - —, _ 90195 '77 3. S?EC14L CONDITION APPLIIS TO: •. ALL PROGRAM ACCOUNTS IN GRANT ACTION b. Ll ONLY PROGRAM ACCOUNT NUM3ER15) This ;rant is subject to the Special Condition below, in addition to the applicable Genera{ Condition3 governing .i.. grants un;ler Title II or III-B of the Econoruc 0?poaunity Act of 1964 as amended. ' s is Grantees, whit:-), receive FF-k and CSA energy funds, will be required to account -for the amount of CSA funds spent in support of the limited r purpose FEA weatneri=ation funds. `; A report, unless later instructions are received, is due quarterly, ' and should be typed uader "Comments" in Section IV of CS4 Form 488, i Energy Data Fro m. _ i - j - . . 1 0. ,96 CAP 70RA 29 (ftEv. Aur.Sii REPLACES CAP FOR)AS 23.290.215. 22c.2hd. DATED NAR 66 AND GSA OC S9.f:21� CAP/OR]I 2)e.DATED AUG i7,WHICH ARE OMSOLETZ. f; PROJECT ADVISORY COMMITTEE PLAN J. CLERK °(' :.p C. JtSORS CCt RA C Purpose: .........ca Ur To establish the composition and role of the Project Advisory Committee as described In CSA Instruction 6143-IA. 1. Composition a. The Committee shall consist of five (5) persons. 51% (or at least 3 persons) shall be representatives of the poor. Local government and the public utilities and the fuel dealers must be represented. ( In Contra Costa County more than ninety percent (90/) of all electricity and fuel is supplied by Pacific Gas and Electric Company therefore their representative will be looked upon as representative of both public utility and the fuel Industry.) b. The Project Advisory Committee shall be the focal point for energy related planning for 'the Contra Costa County Economic Opportunity Council . Its leadership role in the community will involve educating and influencing the non-poor population about the need for and the benefits accruing to them from energy conservation. 11. Role It shall be the role of the Project Advisory Committee to recommend to the Grantee Board policies for guiding the development of the appropriate local response to energy problems of the poor, including policies for selection of dwellings to be weatherized and households eligible for crisis intervention assistance. It shall also be the role of the Project Advisory Committee to recommend to the Board standards of program quality to be met by each project. In the case of weatherization programs those standards shall include provisions designed (1(1:19'1 Microfilmed with board order to assure quality of materials and workmanship; and each Project Advisory Committee shall be responsible for recommending to the Board a system for inspection of completed work that will assure: ( 1) That the principles of a balanced combination of energy conserving improvements as set forth in the Community Planning Guide to Weatherization have been adhered to; (2) That infiltration problems have been dealt with; (3) That insulation materials meet minimum Federal standards of effectiveness; (4) That quality of workmanship has been maintained, in accordance with standards described on pages 27-29 of the Community Planning Guide to Weatherization, which include the following: a. proper installation of insulation with vapor barrier toward heated space; b. provision of ventilation in attic and/or crawl space; c. proper density of loose fill or blown-in insulation to prevent excessive settling; d. adequate protection of water pipes in unheated areas after installation of insulatiorg and e. proper installation of attic floor insulation so that it does not touch roof at eaves. 0039S OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMU1417Y ACTION PROGRAM l..,,,� .11.1.,..,•.•.1. PROGRAM ACCOUNT BUDGET ....... Ir,,,•m ,,rine,•!,•„r11, � rs,,.r,..I lsn.,•,,,, I,1,-r;. 1. AT`f•I,ICANT AGL:NCY ?. UATE Slll)MITTED 3. f`ROGRAM YLA11 L— ll 4. G17At11 110. 'Contra Costa County hoard of Supervisors 10/SI/77 END DATE: 6�30�j� I�-90195 - 5' I"110GRAM ACCOUNT 1. 1'.A. N0. I.. NAME ,. l)EGIIINING DATF. ,1. FNU nATv. 21 , 7.7., 23, 24 ( Emergancy Energy Conservation Program j I _ 10/1/77 I 6/30/70 1.. ':OIIMII ICD AS I'AIIT OF Is-heel .,n.'Jt a. 1_j FUNo1NG RrQUL••ST h. I,-I AMFNUMENT riEQUEST fif this U,•n1 Ix chcrkrd,ntlnch CAP I-nrnl .5h, "Justifirathou/ur Pru,snun AernunI :Imva.hu SECTION 1. BUDGET SUMMARY — APPROVED PY REQUESTED PROGRAM YEAR REQUESTED PROGRAM YEAR I I REQUESTED PY 1 us v; FULL-YEAR EXPANDED L•'XPANDLU�. ST TOTAL 2 TOTAL FEDERAL ICON' S O U CATEGOIIY PROGRAM O PROGRAM SNARE FEHA(tEL O TOTAL p 0 TOTAL p p TOTAL L L PROGRAM 7S i PROCIIAM [. X P110611AM t 111 t:l 171 141 101 101 171 (111 10) 1101 1111 1121 PERSONNEL I• 1� COSTS 23,500 33,750 1.1 I A1411 WAGI-1; 18,000 27,000 1-11INGr BENE- ; �_ _ — --• —_ 1.s-� FITS (h.'mpI„yrr'x shape aptly) 40500 6,750 1 CONSULTANTS — � � I AN11 LCINTRACT 1 I:I:I1VIt:1-'; 1 ,000 NONPERSONNEL 2• COSTS 55,000 11 ,917 1 - 2.1 TRAVEL _ 5, 100_ 3,700 s r A C rs COSTS 2. -- ----•- — -- — AND Rr•.NTALS3,000 5500 CONSUMAULII 2', ,uPPL11.5 30,000 3 367 i llrNTAL. LLAUC, PURCHASE OF s.4 .. .._._.r. -- ---- --_.. —_. . . 1, EQu1PNr•.NT I ,400 2.51 OTHER COSTS 15,500 3,000 I TOTAL COSTS 780500 45,667 9 ( FEDERAL N, • . I SHARE I i NONFEDERAL r` SHARE Co. I 1 - 1 1 . .7 CAP FORM25 (REV. AUG 661 ' REPLACES CAP FORMS 23, (APR 68): .'.S. (FEB 661: AND 43, (MAR ay., WHICH ARE OBSOLETE. Microfilm3cl W1111 iJocll'11 order i COMMUNITY SERVICES ADMINISTRATION •APPLICATION FOR COMMUNITY ACTION PROGRAM (FOR CSA USE) DATE RECEIVED Form Approved SUMMARY OF WORK PROGRAMS AND BUDGET (Please type or print clearly. See instructions a7 reLerse.) (CSA Instruction 6710.1) OAfB No. 116•H210 1. NAME OF APPLICANT AGENCY 2. NAME OF EXECUTIVE DIRECTOR S. PHONE (include area code)1 4. PROGRAM YEAR 6. GRANTEE NO, Contra Costa County Board of Supervisors for Contra FROM TO Costa Count CommunityServices Administration Rita S. Hays (415)944-3333 ct. 1 , 1977 June 30, 197 90195 S. STREET ADDRESS 7. CITY 9. STATE 9. ZIP CODE 10. PLAN YEAR 2265 Contra Costa Blvd. Pleasant Hill CA 94523 ® E] 2 C—] 3 El 4 p s It. PROJECT TITLE AND 12. 13. '14' TIME TABLE 16' 16. 17. 1s. f9.OTHER RESOURCES STATEMENT OF PRIOR- ACTIVITIES REQUIRED TO ACHIEVE GOAL PROGRAM YEAR OTR. TRAINING AND TECHNICAL PA CSA FUNDS NO. AVAILABLE ONE-YEAR GOALS ITY ASSISTANCE REOUIREO MOS. (Specify amount IST 2ND 3RD 4TH and source) Emergency Energy Conservation Program Goals I . To provide and in- ( 1 ) I . Identify households to be - - stall cellulose ( loose weatherized. fill ) and bat tvpe in- 2. Qualify households - - ` sulation material in tha 3. Coordinate the integration of - - attic space of low-in- qualified households into the come, low-income elderly, Rehabilitation Program. and handicapped 4. Purchase materials and - - residents of Contra coordinate effective delivery Costa County. and storage. 5. Inspect completed weatheriza- - - 11 . To provide and in- tion for evaluation of stall weatherstripping effectiveness. for doors and windows, 6. With householder's permission, - caulking for cracks provide for utility bill and Joints, glass for comparison to gauge effective- broken windows and ness of weatherization process. Data Evaluation and other infiltration 7. Report findings to CSA. - Reporting -retardants to the low- 20. AID TOMINORITY ENTERPRISES 21. TOTALS CARRIED FORWARD FROM PREVIOUS PAGES (I an ) 22• GRAND TOTAL ;�'! '�:;>",„,►f'i:'.r�N; 4;5 23. LESS ESTIMATED UNEXPENDED FUNDS (Carryover) •,c , 24. NET ADDITIONAL FUNDS REQUESTED FROM CSA(Item 22 mins 23) �1 CERTIFICATION 29. THIS APPLICATION HAS BEEN(Check "a”or a'6'0 as appropriate.) A copy of this application has been forwarded to the State Governor's office. Itis understood and }� A. ED Approved by the applicant's B. 0 Reviewed by the applicant's administeringagreed by the undersigned that any grant received as a result of this application will be subject to governing board. board and approved by its governing officials. the general conditions governing CAP grants. 26, NAME AND TITLE OF PRINCIPAL GOVERNING OFFICIAL OR PRINCIPAL OFFICER OF GOVERNING BOARD T. SIGNATURE 26. DATE 29. OAT[ OF BOARD AP. f PROVAL CSA FORM 419 JUN 75 (FORMERLY OED FORM 419,DATED AUG 71, MICfO11ICT1Ed With board ordar WHICH MAY BE USED UNTIL EXHAUSTED.) C., In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 In the Matter of Competitive Bidding on Provision of Communications Equipment. The Board having received an October 21, 1977 letter from tom'. Donald R. Stiffler, President, Professional Communications Systems, Inc. , requesting permission to discuss various aspects of competitive bidding on provision of communications equipment for the County; IT IS BY THE BOARD ORDERED that the aforesaid corre- spondence is REFERRED to the County Auditor-Controller (Purchasing Agent) for report. PASSED by the Board on November 9, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Mr. D. R. Stiffler Supervisors Purchasing Agent County Auditor-Controller affixed this day of November 19 77 County Administrator J. R. OLSSON, Clerk Byr//�/�7t.el - t,. t _. Deputy Clerk JamAe L. Johnson 00401 H-24 3/76 Ism In the Board of Supervisors of Contra Costa County, State of California ' November 8 , 19 77 In the Matter of Request of Concord TV Cable for Deregulation of Subscriber Rates. The Board having received an October 31, 1977 letter from Mr. C. 11. Kirkeeng, President, Concord TV Cable, requesting that the County grant the sc=,e modified deregulation of subscriber rates and/or charges as that granted by the City of Concord so that uniform rates may be maintained throughout the entire area served by Concord TV Cable; 'IT IS BY THE BOARD ORDERED that the aforesaid request is REFERRED to the County Administrator. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. ec• Concord TV Cable Witness my hand and the Seal of the Board of 959 Detroit Ave. Supervisors Concord, Ca. 94518 affixed this O th day of Nov _mb r 19_77 County Administrator County Counsel / J. R. OLSSON, Clerk By, Deputy Clerk Jamie L. Johnson 00412 H-24 4/77 15m Courtney M. Kirkeeng President NINE FIFTY-NINE DETROIT AVENUE/CONCORD,CALIF.94518/PHONE(413)687-7272 "Cable Channel 6" October 31, 1977 RECEIVED 1",.t- OCT 3 '_ 1977 The Honorable Board of Supervisors County of Contra Costa J. R. MSSON CLERK eoAao o; SUPERVISORS Administration Building CSIA CO. Martinez, California 94553 arrr,' � •--o� Gentlemen: Ordinance No. 1980 , Section 6403 "Subscriber Rates and Charges" states : "The licensee may make a charge to subscribers for installation or connection to its CATV system and a fixed monthly charge as filed and approved as herein provided. No increase in the rates and charges to subscribers , as set forth in the schedule filed and approved with licensee's application, may be made without the prior approval of the Board expressed by resolution. " In March of 1972, the Federal Communications Commission, through Section 76. 31 (a) (4) of its Rules , mandated that local franchising authorities exercise local rate regulation and, further, that such local rate regulation must be specifically provided for in the franchising document as a condition precedent to the cable system being granted its necessary Certificate of Compliance. However, after four years of experience with this new Rule, the Commission determined that it had made a mistake in putting forth such a requirement and, on July 29, 1976 , the Commission announced that it was deleting Section 76. 31 (a) (4) of its Rules (see Exhibit "A", FCC Docket 20681) . In its Report and Order announcing this deci- sion, the Commission stated, in part : 00403 4-a-l-k e6-al> Miuofilmed with board order Page Two (2) The Honorable Board of Supervisors October 31, 1977 "Our review of the comments filed and our further consideration of the issues raised has convinced us that deletion of Section 76. 31 (a) (4) would be advisable. This will enable local authorities to decide whether subscriber rates should be regulated, and will best facilitate experimentation in the types of rate controls exercised. It now appears to us that there are areas or circumstances in which the regulation of regular subscriber rates may be neither desirable nor necessary and that local authorities should be permitted to decide for themselves whether they will undertake such regulation. In view of these considerations , we now no longer believe it appropriate to mandate through our rules that rate regulation be undertaken in communities where there is a cable television system. Moreover, it appears logical to us , having left to local authorities the decision as to what level of rates should be charged where they are regulated, to also leave to them a .decision as to whether this process is desirable at all. " This decision means that franchising authorities are no longer obligated to approve and regulate CATV subscriber rates and charges. Further, the franchises themselves need not contain local rate review provisions in order that the cable system may secure a Certificate of Compliance from the Federal Communications Commission. As a result of this decision, more and more franchising authorities throughout the country are taking positive steps to remove themselves from the political implications of CATV rate regulation (see "B" of Exhibit "A") . For more than ten (10) years, Concord TV Cable has been providing cable television service to a small number of subscribers (3%) who live in the unincorporated area of Contra Costa County, as well as subscribers (95%) living within the City of Concord and subscribers (2%) living in the City of. Clayton. During this period , 00404 Page Three (3) The Honorable Board of Supervisors October 31, 1977 once in April 1973 and again in January 1977, Contra Costa County granted CONCORD TV CABLE two rate increases identical to the rate increases granted CONCORD TV CABLE by the City of Concord, (the City of Concord having gone through staff studies and recommenda- tions and public hearings prior to granting CONCORD TV CABLE the increases) . On August 17th, 1977, Concord TV Cable made application to the Concord City Council requesting deregulation of local rate control in light of the fact that the Federal Communications Commissions had on July 29, 1976, rescinded it's requirement that local fran- chising authorities were to exercise local rate regulation, by deleting Section 76. 31 (a) (4) of its rules . (See Exhibit "A") After several study sessions and two (2) public hearings , the Concord City Council on October 24th, 1977 granted Concord TV Cable modified deregulation of rates , by a Council vote of four (4) to one (1) . This modified deregulation of rates will. allow Concord TV Cable to increase its rates and/or charges by 10% the lst year (effective January 1, 1978) and up to an amount equiva- lent to the annual percentage increase of the "Bay Area Cost of Living Index" each year thereafter without prior Council approval. Concord TV Cable is required to: (1) notify the City Clerk and all of the subscribers at least thirty (30) days prior to increasing its rates and charges ; (2) make no other changes other than those specified in such rate increase schedule; and understand that the Council by resolution, retains at all times , the right to reinstate the regulation of rates and charges to subscribers. 00405 'Page Four (4) The Honorable Board of Supervisors October 31, 1977 In addition, the language in the Concord Ordinance was amended to authorize Concord TV Cable to collect and pass on to the new CopyrightTAbunal, a copyright fee mandated by the Congress of the United States under the new copyright law (The Omnibus Copy- right Revision Bill) which takes effect on January 1, 1978. The amount of the copyright fee is based upon a formula which is determined by the number of "distant signals" carried on the cable system and would amount to 6q per subscriber per month. (See exhibit "_B") Therefore it is respectfully requested the Board of Supervisors of the County of Contra Costa grant Concord TV Cable the same modified deregulation of subscriber rates and/or charges as granted by the City of Concord so that uniform rates and/or charges may be maintained throughout the entire Concord TV Cable system serving residents of Contra Costa County, Concord and Clayton. Very truly yours, C. M. Kirke ng President CMK:ssm Enclosures (2) i11�Q��6 EXHIBIT "A" _ CDUM-Ity M. Kirkeen-a t �`• .EKE `�. . NINE FIFTY-MME DETROIT AVENUE/COVCORD,CAUF.943)81PHO,JE:41i)ai7.7272 "Cable C!lanne/6" august 17,• 1977 . Honorable Mayor and Members of the : . City Council -City of Concord Concord, California 94520 Gentlemen: Both Ordinance No. 742, the Ordinance granting a non-exclusive cable television franchise to COi:CO3 TV CABLE, and the CATV License Agreement between the City of Concord and CONCORD TG CABLE (as a-mended on December 13, 1976) provide that changes in rates and charges for CATV service shall be subject to the prior approval of the City Counci and shall be expressed by a duly and regularly adopted resolutio:1 of the Council. In lurch of 1972, the Federal Cou-nunicatiors Co=ission, throuc Section 76. 31 (a) (4) of its rules, mandated that local franchi.s_r_g authorities were to exercise local rate regulat?cn and, further, that such local rate regulation must be specifically provided for in. the franchising document as a condition precedent to the cable s,rstem beir. granted its necessary Certificate of Compliance- Hawever, al=ter four ycsrs of experience v-,ith this nuc: Pule, the Co +ission deterired that it had made. a misi_3ke iF: fort su 1 a recuireme;zisi.d. on July 29, 19706 , the Co.:i issior, announced that Z.-as de;P_zi:Z� Section 76. 31 (a) (4) of its rules (see E:; 1ic:t ":'') . MAW Rage 2 17, C t - In its Deport and Order annoo_acino this d_cislon, the Co-Vi ssio:* sr-ated, in ?arc: "Our review of the comments filed and our furthe-r consideration of the issues raised has convinced us that deletion of Section 70. 31 (a) (4) :mould be advisable_ finis will enable local authorities to decide Te;hether subscriber rates should be regulated, and Grill best facilitate experimentation in the types oz rate controls exercised. It now appears to us that there are areas or circumstances in which the regulation. of regular subscriber rates may be neither desirable nor necessary and that local authorities should be permitted to decide for themselves =whether they will undertarce seen regulation. In view of these 'considerations, we noir no longer believe it appropriate to mandate through our rules that rate regulation be undertaken in co=u_n.iti.es TAnere' there is a cable television system. 14oreover, it appears logical to us, having left to local authorities the decision as to what level of rates should be charged where they are reguyated, to also leave to them a decision as to whether. this process is desirable at all_" Tnis decision means that franchising authorities are no lo-.toer obligated to approve and regulate CATV subscriber rates and charges_ Further,' the franchises themselves need not contain. -local rate review. provisions in order that the cable system may secure a. Certificate of Compliance from the Federal Co=. =ications Commission. - As a result of this decision, more and more franchising authorities throughout the country are taking positive steps to remove themselves from the political implications of CATV rate regulation (see Exhibit "B") _- COuCt aD V CABLE has been providing the residents of the City of Concord G—L h cable televzslon service for more than ter, years_ Dur:i no this period, it has been necessary for CON-CORM TV CA3LE to go through the political process of requesting necessary rate adjustmaats YR1��� separate occasions: once in July of 1971 and again in June of 1970. ' PAge 3 .. - Augti3_ 17, 1977 Each tire, we requested reasonable and responsible increases in our rates to meet our continually increasing costs of labor, materials and services . Each ti-cs'.e, We fully documented to your Finance Depart- ment the absolute necessity for these rate adjustments_ And, each time, and after considerable delay, the City Council granted increases whicn were substantially less than requested and, more importantly. were less than our demonstrated need. As a result, because tate marketplace was not permitted to establish our rates but, -rather, rates were established through a political process, we have been. triable to keep abreast of the inflationary pressures evidenced by- the increase in the Cost of Living Index and, subsequently, we find our- .selves in the position of trying to catch up to .the continuing ia- - creases in our day-to-day costs of doing business_ As you know, -tae have .already completed one-third of the promised _ total rebuild of our system- tdhi-le the Federal. Coum=uni cations Commission does not require this rebuild to be accomiplished prior to 1980; in an effort to restore lost service and expand service to our subscribers,, CONCORD TV CABLE voluntarily committed itself to. t1tis. _ expansion of our facility. When completed (in 1978) , this rebuild %Till increase our system channel capacity from twelve channels to twenty-one channels at an estimated cost of more than $2,500,000- In addition to this huge capital outlay on behalf of our sub- scribers, we know with certainty that our basic operational= costs of doing business will continue to increase each and every year for the- forszeable future. - 004019 Therefore, in the light of the recent action by the Federal Cor,—,uzi_- cations Co=nission, and so as to permit CONCORD TV CABLE to have the Argus 17, 197' necessar =1exibility to adjust its service c a=ges to the CtZrk?-n?2c feel it is both appropriate and timely to as_: tete Cit;- CoLZcil to perch us to periodically adjust our subscriber rates and- charges (wi thout a political p=ocess) in order to reflect current mar! et conditions . inroughout the entire history or our ten-plus years of operation, we have provided our subscribers :with the best cable television servi i of any cable. company inthe Bay Area at rates :which are significantly Ylower than virtually any other cable company- As there are more tcta-t tight off-air television signals available to our subscribers (using 2 roof-top antenna) , we are fully aware of tete fact that any adjustms e mi gat na'_ce must be truly minimal and realistic otherrise, we could and would lose many subscribers if our rates were set un- reasonably high. As our subscribers al Tays have available.- to them_ th option of using a roof-top antenna, the best arbiters of fair and reasonable rates are our subscribers themselves . - It is for this reason, then, that we submit the fo?locwing suggested language changes to be incorporated into Ordinance tiro_ 742 and the CATV License Agreement * (see Exhibit "C") _ Very truly yours , - Couruurrtney rkeeng . President Isl Encls_ (3) 00410 CC: Mr. Bud Stewart, City Manager V Mr- ,Dave Levy, City Attorney - - EXHIBIT "A" ( . FCC DOCKET 20681 Before t_s D�yB CCtr:TdsC::_iC S CGS ISSION FCC 76-74, Was. i ng'Com, D.C- 2035: 419T9 In Che Matter -o': ) ) Amend=ent of Suln-a_*-•t C of Part 76 ) of the Ce- -;ssicn's Rules a c ) Docket Na. 200681 Regilaticas Re6ga.-rdi-mg the Regula- ) tion of Cable Television System ) R=g'?ar Subs:.-i bar Fates .) - -(-Prroces^.. g Te_="� r. ted) July Zg, 1976; . ReLea eZ: ��.:oT�Lu 131 197-5 - By 97-5 -Bp the Com=izs=om: Commissioner Hoots disseczting. 1. On December 22, 1975, *the Co�.ssior- adopted a Notice of Prooesed Ruleca'{in, in the above-caPticced proceeding, FCC - 75-14227 41 Fed. Reg. ' 600, 57 FCC 2d 303 (1975) , wherein ca=crit was elicited on the p=oaosed Codification or deletion o Section 7'-31(a)( ) of the CO=- ZSSlOLt'S Cable television Rules. Section 76-31(a)(4) of the Rules provides as follows: x76.31 Franchise sard�rds_ . -if (a) L order to Obtaia a certificate of cc=!--i a proposed or e ds6 mg cable telzoi"sioa system Shall have a fr—chis_ or Owe: a-oi3roOr=ate authorization 'that costa_— recitat_or-s and- M -OT sions CO�S�SLeZI4 Tint t^e SOZZO'.i j (L) h e fr'2RC^T o'"E; a It`..,or1.%1T has s-oecif=ed Or a�oOrove: the ir-it-ial mantes L^2.% ti a iZ'a m- c^i.See char-as subscribers for i OScaZ lation of equip- ment and reguiaz- Subscriber" serviced- 110 increases in =aces c—a—ed to Subsc_T bers S *=_?T be rade excezt as authari zed by t^e -o autHo--- ty a____r an a_nr:,_or_a -e public: proceedin of or im= due OroCe:S; (10x.1 2. In adopting the Rulas 4is the %-o=:- =cam cable =oc o3- -s oc_ la 1ala -_s a� SerY ._ce r �=a�IIAwaa that af.> as > _ A. r llJ • _ . ' .►�•3Lterz o' cr3i�ar3' federal CO:r^n= si3SZ_e 0t:.er_ were by local author-.ties- he Cc? ission Y'_aso::: .^._:3-'-,- -hie inti-,t3.dual cabie Systen is a local operation 7--z!d=,z S'-ree j-s ?�i'' d. 'waya, i--cal authorities were �a:E'3C?^?O7 rivlt�� L-^. �'?�' regu- la;'-=7 process aLd could, nar ,ecver, br-,ng a Z zec_aal ?fi'er--'- = to regilat ort of certain matters. c e o_ these ^;.:tern a=s• } v deLe2ia?'.*-4Q C'� be the regulationsuD - _ ch cal- the Go^+'ssioa. felt coup best be rsr_"a:,e� by � e l rCal =_a Cb_'J'�' y au 24_LY. Y The further -O::r''z __ a,:,: -r=aze - . to assn:- tnzt '' he Public be 6 TeYL To%ice �n a-- a�cc--rtz_� to oro=05ec- Cabfsbe heard tr^era rate are _ Penorr =-4 Order, FCC '?2- IC3, 30 =CC ed 043, ! 'C l !=je77-=_l;r_s_an 'NO-Lice of i nGUi b-t` ?"%d %:Ie 1{rttnar i r. !J-n�C^ Ceb�o Tel n:'�Sla'Subscriber _7,c'?.c�5 Tca �`��Si3�iZS.^_-d3 CC?Ce� ild. 2• r7` �� FCC 7"-31L, j"-31 L, 58 FCC d t X9701. Z tae subscriber ra- -S : erose regulat-ion is a: iss::e ;n tris m_ocee-ding -- a raves char=-ea' for se=•ices re ?''I T/i to -11 cable subscritlers: that Js, charges fe �i5-- cCit?n�?rti orl and r?.Con-leC t=ort as well- as Ch—ZI r!=es =d. s . C' Iage �G Zia recs�rpa ac--eSS chs=e i s r T�.c=` di-_. r� _.:-•ai�••-i bi0or2r-ri r.�- it does -not I_"_C?ude S'u`bsG=i bor r3-Ms = S�?Ci al i'.'d nror=is-n for h2 ica per-pr o� rz aor per-cer -,a. e' c�==ra, �a °s mad''. the C••o-r 4Ssion -':?s preeiaie'S j r?sa CtZ.-icn o-- rates far such snecia?ized and ha---. c-.ete_—=ea tab- --rates for these SarViCeS Should not- ba re Igo,:_ by _ .. j'� •'' '- _ 4 eal.G._ entity- d- 2u es ?'T_" Nz O_ �_��•^r_ 7u1 emaki r c, FCC 7T-384, 40 -CC 2d '9'7-'-), i 919-2-01 202 li'.12Y:-? ?L 03L2. '10. i0�=ei--.e-?i re��lw.:cr 'Jb :•..r,a�. a t _00:'1ti.-%O-t3d?"i.� iatra. tate none-- 0 Cavle =�.5�_ a:C:= Z` _:OC 5L Ce'�L2'2. p_^.aj r SOC>?T_Jn n_� 7ex�7 - c- sio^ers V- TaCera Co„-•.:!t' --7 J '3 C.E!-i- jn, ;=?__ (D. C. Cj.'_' t -1770) - Sea a!sa R'Jd' a=,-; Q='..e•' moi".: -3� r^. 20503, =CC. 76-3"3, 59 00412 -3-- �- L tae roar yesrs folio-,d - the issua c of Caa Rezor% a -O• Order, .*u-aia, several uni-tended but sigaificaat prob eas becai► a-ozare:t is reqviri=s local author_4t=Z3 to regulate basic 5_:b5c_ibcr rates and ^a^dati=� tit te,y hold iu21. gu5'�C procee2=cgs prior to rate iC=eases. We al?ud_d to several Or t- IIL.i_se iu to approving l.ottice in the ins' �rOCe?d=nom, S:IarZ at 3�g. It Lias noted t'.^tet : the r.. cLtory aspect o= tee tRul.e posed prob?ens for those local au`.e- -- Critie3 nal -'L37n the.ju isdicti-on to an-6 Cable televi s4 on S __ c'h-ses or reFulate rates_• Si-1,rlf, the pr?a also caused diffi- culties for those f.—acaisi_..L'' S a��t�7_i i.3.?S ���?i, i0LZG� subscriber rate regilatioa to be 2i t'_er onerous or trnnecessa---. The prerequisite of d process la a public proceedI_n- was nercalt. ed to be. U.nLecessa - Yi?Cz::S? ' - so3z states already Cav_ p_ocedur� safejuaraz for aubl.i c decision- - - raki_�r g,a.nd-its adv''3ability was que ti-one because it effectively precluded a nterimentation '^ Other [aet:'iads of Tate ragslation 5uea 2S arbi.tratiOR, 2'StC.^.at*C rate escalator-clauses, and so fo^"t'_^_. To correct teese problems and to cello:.; heater f exi.'oiLty at the non- federal level, tie proposed either (a) to modify Secti.oa 7o.31(a)( -) to specify its applicability or lj to i. sa entities slaving the jun s- diCt?om aid desiTe to regulate subscriber rates--,and sit illy to require public notice P-zd as opportunity to be Heard in rate increase deliberations--or (b) ta Qelete the sectionin its ST .r_.�a�i 0� CC,.D►=:ITS ��►� PROP-0SaLS majority oi. these Co .:_e?'LtXi: s3'1QZ-- delet:_on Oi Section - - 7e-31(a)(LI-) !Zhe e ar ies, t ihi cla a-re cao__• aperaL vrs aL'd caole _ industry 2350Ciat=O:iS, CO'LC`r :�it'2 tea CC ".ais5'_OZrs a3SeSSuZeni. Qf the problo x, :r^ = itze !3 a re n�-o--a its deletion-as the Cs z.. s_...a �.oa �_.. �...tl nn co �. preferable C.ee._s of solving thea. A number- of the pr000 e=t5 ary a strba ly the a..Ge�eta OZ Of the Rule, Thow ver i.=::.edia`ely advisa:lle, ?S but the i3 _rst sten i ad(i.ressin� t'-,e crit=cal -oroblems 4-avolved in s1=.bzcr-_ber rate :ea lati am. Several. pre-fer coati no - subjcr? er rate resulat1G_^_ cot' ia—mal, buil do not: indicate w1h C'n -rule ame"nr_ent, t:aey ,r••reTe". Still of---.s QO_7'aSe 2.zy a:zer'_'s...__ent to Section 70-5-311(a.) CC!, ?ITS cP=CS .'G P-, A! r" 1 / 15- A mi:Or?t f O: base CO'=enti n n- OP=3sa .�...^e,td i^_j Sec t.i ar- • 76-34(3)N). ^He Apar;c--,� ...�'•Cadr-ZJ =ra CCS.'.• J�Z� G�.?*:.S tR.�-b t1he Rule is part O' the COMMrehensitre regulatar-y ro= ='J I' C ^l am - television add cted is the Reaort 2.-:d t3=der a e_rali catad -M ficatt-ict?, both sul.ra, and ABC ozaoses p3._cemeall aba_mdGme:.i• a= the 1972 Rules ab eAt. CCoeill .b evideace off she need T'a� ].^.1330 .��.":3L'•t�`�•.eyt. . . to it �. ►}a .aa T ^'t3•'F TM „' lc n - - .-q-aC aro_3 4ma,c t__ meed for amend�� Se_t_..a 76-31(a)(4) bas at _ been s1sa,rn. To s;:oskzmt?2ale this ar-s�==eat AM cites theCo=ission's LQ a requestM.�i�a �ur3�'�.rsL %.a%.athe Freedom a . •-...�o—n tion Act 2/ = by the ire of Mc{e=a, Wil'-d=sca and M-11mer,-Vherei: of:� d disclosure ,- i� 0aT iuly�� 1 Tt� ?s Stated ±.m tp� iiaI ^ mLte , Lt .docY 4:a5 � T � w.�,. _ 7 St1Drz, :l requested. 2 i '- ice+- ..^�.- ••tom /7 i i » res e T•e ABC ma_nta._ms �. V L•�_ �'C::�_.'3.a_o_,. S S.'lO.aS... - CLt-t35, inter a1=a, coa?c"rsati as b;{ Coate=sion st2fT' ae-hers '.f3.11a local o ficial s, Se neral research Ow the 1 a:qs appli ca7h e do cable teiav?S .C*.1 fIZ'.r.C"'_T.si u; —d regulation, and accumzlated experience' %ga ned fm= the certifica 2t d fir:cess, ?S suf cle I because no dacc_am4s or at�!er fact"moi or zzzir .ca? data could be produced ird- _ Cahn. the extent tta `Waich ncm-e3era authoritiesZ�?,4:cats3 they _ 5`1j7Xioit the ViB.tS of the Ccz '`zissiom. ABC therefore reca.^,:r:e ds that i the Cam=ssiom retain Section 70.31(a).(Lr z:,d aroceed on an ad hoc balls to gra-, t .weevers in those Zr5%wtces •rlGere at3t�.t- oriGies ca..'cot red 3lata rates. Alternatively,vely, A3C sut fasts 4'mYt rate regu3.ation on the state level be escauraaed. ^1`,rentt;f o ther teleri son, station licensees, -P4 iZS joi.mtly, generalliy concur :+'Zt^ ABC -� ABC's obse Yat''.ZatIS. The 1tatT aria? CZtizems Ccr1?.3t=ee for Bra-adcasti'Sg, (XCv3) agrees W?th the ll.ce=sees .hat the C•o=missi am's response demonstrates an inadequate basis for rulemaki n.S, z_»d s=ales that L. 4ubiic ?a�ere5 t requires retention or the due process Safevia-rds of the Rule. r±'^L's, NCCB 13=0 3 either t-at• the proceedinx be term-rzated or- that Section 76-31(a)(4) be =odifie3 to require those locate. -aut or-ties 'h'+aTPias the necessar7 jurisdiction to ::e,-,s2?4e rates and to reouire - %gital Zc notice'and a public proceed?rza afio'•Q.Z"as due process_ 6. cor.=e;T•te s abj-@uti t 0 cel.etZr' the Rule's pro- vision recuiriira, public proceeddmzs or to m?lking subscriber rate reT•„Lati 0m_opt?-o^a . C3.i inreaas IOr Cable ;�wa-eness in Pe - s�1Dar'?'s.a (CCA � a__ a rT Lam �' he D" T adelp - T'L V r+ tna L-2 sIatZV. COai..tt.__ c. � t2_� is COu�1Li:i t;j Cable Coal;-, .;Or, Tjorou5i`J' ozose a' f 5.:^..2r'C:"le_^_`t to the Rul? w1hia t4ot'id funic rate %LL� public proceedingrequ-i ement. instead, cc..;,.'? ureas teat t'ae Co:''.a: j55Zon estabils:i the ele=ents a- 2.n a-proTJ'_"3cZe DLi lie .Iroc4"-.di-s. CCd r:..-s .Sj.7��_t r ccz)i es a-.. CwJ.'Ia7 ._ articles to 5 c:•i ia?i. rate Zncreass proceedings Ser%'e as a useful :'ellicle for discros-n!rr and correctin Ser-?' .e Gee-: - 1c- es. r.C•-`tP L'I?3il=aZ.2S cha:— ?'.i ''�"� Ca$?S '_ to '�^r_a;2 = c8ed_':a3 .00414- 2/ 5 U.S.C. 65=2, a:-:.3 Section 0.4r- Of. the COI=UsS=-Cn 3 Rules. t i'se TeQ:.i'e:3 yes :Ti:ea of J?,..^-uat—y 2i� 'Cl7c• '. -'t,aa onayozzortumixy for re"v=aa( and: f service ci^_-- S 2�{S the term of _Ce _rarC�:_ �C a-1C. Cal �of o=._c_ s 1m t= eesu it rata rat-io'± ����C_^.5���! CC. � �. Urges the Co-"i ssiom to ada_ �!T �_CT-.:i a^.C:. --t-� 1z oC3�3'.:re3 a.=2 ir.Qr'i3VlOrS L..'.?-Oe pro/ 2-2G to_ }_-a raga a-o_-7 a'1t^o is Calso ecc s t _ Cc.�_ a c_ r .. go.e_ ..o S1tLS3tI.OjS :1�.rC: t�I2 S�St2= oT3arator 2 G tie CO- Uj • ca=- at agree on a rate increase. ,•.s. Brigitte _,� camcerZ of CAP over *deletiam of the.-atezlic _racee-;-;=-e.^.L3=S-• .+ori+ -" �e ? \.{ 7N w ---•ere-a %sn +�..;�:i n %.e •s'i'r r �5 ...am'- OI t t�'I_ .�. �� .1.S. GZ,T � s.3 %._ _ cL_. � 01 � Oooi rate creases a5 t ozh product_!a a_:d giro=a%i.-a. "a'-'- ?i.-•r5t, 35a. --i.-. ozzoses aaamdi'! a �2'_' Rud? t0 .^�.�t{z at":a O: la i - sv.lzsCr;'.�. ?` _T?t- o.,tlorz. 4I. . ter. Fi-rst cites h±s stuc_s o.. zuzsc-4ce:- rate -QSU- a— tioa in Bowl+g Green aad ^Ol edo, Cl_?;o, as f ca:z, 1.=ca of local -.�t_rest. a=d e�e•:z_sa Z3 rate ��� vQc:3?3c w-t..a goad local over-she-3'.r .te?eT?sian ser7--ce, .Cave res..?tea ,x rro rate res-:t_tied in eiai.Se_' ca=-=- ty_ Mr. Fr.rst, S'8ies ihaLt, 2s'' local. aKt�:2om lies are give^ a choice on _cze^�l?t"3� rotes t'I:By :,-*l? choose 2201 t0 regulate, and % eSeT^o'? LL.''ges --a Com.:ssio to e.a-;-te the benefits o= local rate res Ol atlol be_o__ Coag-3='r M^0t oai102 on local 4ut'ho--ities. i ?. Several of the propo-yenta o_T r.,s,e Z i��'.�:�itt., SLIC= as the Cl Cies of Euge1e, Crego3 am- .S2= Di egC, Ca--! ;-'=0='+mat a1�'+ Zig Arizc ma /Carle Television. ASSociat2o'*, fay.^.= =ad fr^. i,J_ O' ,C3C.- ?C.jl�a)(4) a .date adbsC*i�o` Z'atp re�.:'LaT.?C'T Q3 TOnai r f"f..'.t do net Specify W ich of t-he alze=.ati-ras Zro-OSeG .._^ i.•;n&L Iraz:f B - 3/ lets. Kenney is sscciate Profes-sor of _1-m. a...y am i1f7��3.tivas Sci pace at Drexel UniJera_ty and co-ed*.tor c-f naws_azer Cable Libraries.. - 4/ 21r. First ?S Assistant— Pro-fessor o� La--4 -at e13 sin=ie=5=tj 'J T' i oledo Col erne 0= Law. Z7ref'E'rrad: The C;�It tar S=» Dieoa CZCalog.:es t^.' yri d probe ems i.;rowL'ed irate regulation and observes that Im =a.y� ir,zLa�+ceS- these result i- rates being set ttoa 'rig;, raG^e_ t'-+=vT 300 lot;. To OffSC°t''. th! AOS3ibi�.it!f, it?e C.itj L}or_a t~ t; �"+. ^ i="cyG'�-Si rr3 . auk ha ities .Set rates and perait "he f s an Doer aLor i.0 C'Aarge less, if nece3a.=_37, to attract SWbscritzers- Or these reasons -the Ci- concludes 4-hat subscriber rate regalatio., at leas t is _. -the t`ec---, cable =azo nets, is u-.ec.eS'_a_j 2 u! 'hat r tes c,,.*L Oe Sei. off actively. in.the-=2.ketolace. - $.. The--=aiarity 06 t:-,-ase seeicir=l� sc=B -a smecifically deleti.oa of Section 76.37(a)(4) in its enti_rety.. Their .reason for I do=ns, so are vari e . - The ife'•9 aek State Co¢.�"+=t .ssioz or. Cab!e Televtzioa ra'. t?-j rtS that subscriber rate `-e gula-tio'3 is o=*o;rly a matter of state and local, rattier `h— �:edera.� � CO?cer= - The . New Jersey Cable Talevtsioa Associa%io- notes. that, the azate. Public Utilities Co=.ssioa has Issued a Notice, oT'' Inquiry on the -.., subject of subscriber rate resuletion► and that. the Associ.at?am ra.;st proposed a plan for rat: settin- 'cased o=' class?=w+v, systeti bt- IQax'`kett conStruction, and sort ice c*:a_T'ac:eri si.icS: 1�� ;t*','tL'1 al lt2 able rates would be specified for eac'n cl ass, tir=tn =�zl's Dub?zc :,erir_as - 2'equ zed only here.' the rate levels ajol i@2 a o eac-- Class are clza=ged.. Because the A ssociat`.io,a r S plan ::ou?C be i 21Co^siSZ-ect '. ith either the presec.t Rule or taa proposed a._ti;�are^t, 4^e Associ�t;.iaa m-airthat only ay deleting Lhe Rule i:? its en;.irety ca: the Cor- i.ssi.on assure that federal policyrakinX will „a4 iapa:_- e:casrr eentati.on in fi^di.ag th_ method o' s;xbscz`iber ?-ate rzg*�?ation that - best serves the public i rsterest. Th- Association h- Coir:?iZa'..t;; 0 4e*En3 Tele - _ - - p ssociation (CATA) coacurt, aaa assarts that the CG..=;_ss or lacks- the necessary Jurisdiction to i=as? ?ry Standa_x:i. for non-T_CQrr3? subscriber rate regulation. ' The. Penn syl vagi a CawT e TalevIisiorl. ' AS30Gi2t3oG .'�"3i?4a?ZIS t;^.at„cerai^ Pe:.rlsfi;i?.ri3 z'cT.�t' ?Ci_ a�iti=3 lack ju-ri sdiction to regulate sub scriber Fates bili. S�eTfer%-.^class o - so ur-der color of Se^.ticr? 70'".31(a)V+) , and advocates del ei.ion of the Rule to remady this siLL;3tsGL3_ 5?ctoral Seta Oi �rObler'_^ ider_t?fi.ed . by coCi asters, together rwitb proposed solutions, a_'e sett out below. 5! 11e n a t a t--^-tet. i i a S_^.ar t Si.atte.^_ent the Ci J aJf SS:eattle Board 'o= Public Worr--s 0 fice of Cable �.o[i'yLL-t�Ca�'_CJrS, C:}i_ =?t'_'i� oj- ?: "Q1� Z„d .moo.. 4.:1 as agent of � cou.-^�f, t??5°!'_i^.�^tt�iT, r2voraa :etanti,.oa of Su-^.`a-7-±:o'r rate r egulat4z on autfLOr � _ _r by local co ler*=e_^_i. *7_^_e'.'er r^.3::Gti� of Secan 7&.3' (1C-) cas thti i_aes propGsed __.recc:.=enaed .5 =at S-Ceciri ed- _ . Rate Re=ala=i o"' U=acessa=, • g. •Iazv of t rii es = V e e w -- ar Sectiom 70-31(a)(i-:) because they dalivrs the market—lace is Z; =ost cases am adecu ate date^Ir?p-t of suasc_fiber ra a • r eQ:Z atia= urmeceS:.ax—j . Verto Co'_'_'p'oratio , u.'T vers Te . s F or- Cable rCable Systen, Natio-+a1 Cahla Cotut catyoho Co.=orati;,n, tha a Com ty Television and Te=eL'able, a- m others, ar.zme that alt:haught cable teleTr_s an+ mai com.-..::e a nastural aonopoly is a gives cc=rmil dt2 resect to other cable Sy Stec+.s, it. is nei t^eT a necessity li.•ca a rJt101ic u!I-'- roe, 2zt thfe Vast Lajori J of ca es, a true wonapol7 for whose __cc t'•2ere Is rA s bstituit .'. Fable tele.^_s=o , they ••t?.��'*, iS a of that Ca=eteS -Atli O'Tet'-thD-�;'• tele si.Ors, col a theatres='s_owing events, concerts, laJm, bocz;: ana n"—erous ather dlvers-iors for the diScret .oT..L'a..j e_^_:er~a';—nent e-ollar•s of its poLeatia]. subscr=ibers. O^?y _ a- s�''��i� :Ll! e- of ru al com.-=i.ti es, theyContead, Caa -:L*.'---- cable` s o':.e_Z a- .abZJ be Said to corfitc:e a true t¢aao_aly_ _ •- - _ IO. A ==fine.; of co=enters reca.esd e th-ar de__tic-+ or . care wXostz-atial amead=eat of Section 7o.33i(a)( ) ^a^ ....at zra_nosed the rIo ice orcar.Je they perceive serious prat'_.=s iz t,ae manner in 'Which local aut.:.oritles regulate STilbscriber rates. S-eacif tally, t 1s a+ ed tha= Local rate re3sul t.?on ?s inner ehtiy ai=d uzavoi dably a political rather than an ecom--C exercise _za:'=C-=ed for the Bost part by persons any back.—round or a mer_"-rise { in rate matters. 1He rest lt, it is c .arae~, is capricious action by local officials ag�;rat :chic the Cc—i.ssiorIs rules com-ta TT no safegL2erd. For these re-sons, seTe:al Ci the co=eaters, inciudi=g Warner Cable C:o^pa_*T, Cablecam!!enar�?, mac. , and the 'Nation-1 Cable Television Association (I C^_'), tem non-fedaral rega .ion o-c basic subscr'.:ber rates the =orer-ost P-oble= facing the t-_;us ry toeay. J P-abler 1nhe=ent -i Subscriber -R—ate 9--al_tion t + 11. Laex of Enmertdse. ' a� of the co:^.e te=s e_---p^asi.Z3 that • local aut%orities lack the expertise, person—e?, and bac'syotr-d necessary to evaluate the co�alex ffimramc_al data stf--zd Lt-2d to substantiate the reed for a rate increase. in a co=ent =n?ed joi--tly with seTre_2? other cable sy- st.em O_�a�t.7:'S; CO-C Cable COr" =Cat20Lti L:''o?S the CCck:'_jalo �o pieta:_'.ZY t�e =act %''T�t local Oi=?c?als s.L-;-Tply deo T10% unders-=.0 4.:e Cont itis Of Cable o_erat ons. The Joint COC^e_ters deC_....=e t+3i. iis Sot u--co=on =0r local Officials to demand th-a- ^Z SC= z==ct0r� ^ate 5c'.^_edu?es be estab!?zLied= for CeT ttai La classes o- SL:- := 3e^S, CZ" to :OZ•:.2Q Ch3.r?='-'E =02 .'nZi.?a1 1T'.s%al=a�'_7':r Or to a7pau—.7 rza-p.='eCe^.e_^_Ve� t 0041.'1 . accoumt-im- , r3cedtLres to 3f.:t �3 e= cnerat= =_. L._�u".,; Stz%2s.tha% local ciZ'__ _^ Te e:C.;==SS=C =tee= J per so.m-nal t'%leir inability t0 =ate eZSin 3. Csi ObserYeS L ?t _^ served by CATA me^bers locai act or_ci_s sib?-; do ao= ns:a =he time Or ex--erose to decide co=olex rale cueJ_ons, -term ielecon adds that in such 5;aa?i c.^.r-=-4 ties tt'nere is c= no iaClZ*n-a t=oa to seek out expert ad'r ce. .Ut ou-a MOO: SpecI f_c21IT reco=e=dins deletion of Section (65.31(a)(L) t"` Cit-7- o. �= _?g-'J zlso notes the ccmple�dty of subscriber -ate r eg•_l_tion, citi-m3 . esmecially the lack of 2 •.Lr;forte accou-nt_ng S"fste n. teat, altt'aug'1 frost city council maeoeJ:si.r f to do z job, "a city council is a terrible place zo ZZ-Jr a cc:^U__ ec rate matter," because of the lack a- coc`cil z:tee=:.==e. ==e City further ave:s that JA.-h,- avera e :.a =ci? »e07@r, •^,'.:. .e.?G p- n?' 3S y 'th other cai.ters of equal or a?ave _i=pportamnce, lacks Lie for the ratieat findi-s Of fact and application O_ --r-at--k- theory • .t--k ^a theory and lair/ necessary for the proper settims of --at-es, 12. Political Nature 0= ?ato T3-..JCe a.1"i rt�S- ? absence of training, time and expe~t ad-;--ice is a bronze^_, =a--,.r of the cor..aeaters preseet tee politicization of rete :egu at_o^_ as the crucial difficulty in Local regLlatior- o' basic :b;.cr=bar rates. It is argued that raze reSula.tion at t:__ local Ie:re? _s bound up inextricably with politics arm that rate —4-crease r__u_sts often beccae a politica? football, with arbit_a-t ii a=dmo=o_—rate • results. Vbst of the officials regulati...g rates are elected, or are political appointees, :s_th+ 'he result t'^tet ==appointees,are acutely sensitive to voter reaction to pro-osec :aie increases. Eastern Telecom notes that cable '_'ate '=cre—se =eC_-aests 2-re often caught between regular ax increases, .yrhi C^, loca_' officials must approve, and increases i„ uti?ity rates o e_ _::: -ch they ray or may not have any control. To p acaCe ZOCaI OrfiCI21S attemvt to draw the i i n- *When S'.ibscr_:. increase reauests are presented, ^o Cartel' how rieri.cor of;3 _heT :ma=y otherwise be. Cablecom- eneral Doir-s out that authorities resod to such practices as =ostp0_ing =ate a_=_e.:sas indefinitely, stn.,-ri ly refusing to consider arT. ac—lana, del aym_-g consideration of raze increases by raising un, socia:.ed and— ' requiring their resolution, 2--d denying any rate increase at- a! or : granting one far less than that .reques%. about e:z? '=-=3 the financial. data presented. Some local author'.ties e7en %`-^t retaliatory action, such as refusing to re_^eif 'E a 'rancr:5e, 'hen -cresemted with a rate increase request. a--mer and these concerns and state that they 'r.-,re had the same Liberty ems^_ -sizes the frequency :pit^ "_Ch Qela bac- ?"e employed, st2CIrl- that this h?3 ca=sed it to a en C. Su:3s7_a-_:.2- sC.''S to set?sfy endless .:egtles4s for s ui-;res, =epo_ts, a:..: 5'.:_ie7s_ 00-18 -9- In ome i stn=+ce TibertY notes ? was forced 40 sz e--d over 525,0:0 to sectxe a COn�thly rate increase Of Af fty-s cents cz one of its conglomerate systems. he City of Sa3a Di-170 noi.eS t at, =ram its e�eriermce, ratem='tim is likely to be at attemuated p.--jcess due i.r pa_rc to atte=-its by local_ of ;c; to brolong the issue of b oll^-e_'' rates u-1i.�* t'2e j1•o)e that he �OlitLC21 bro;]Ie..r[ it creates will scom, go away-" Ij. The cOt-*+. efts or the various parries are re31ete tsi th specific e_r--.:.pl e3 of ho-j Lck of local ex_ertise and th+e paIZt:.C?�+t;�0� or rate increase requests can: lead -4.o arb trzxy ar—A unfair results. Ca�-uait3• Tele-Eo=- .1-icatToms, Inc. offers 'Ah--t is said to be a -typica? situation. _ CTCI states that- one of its - systems has esperie„ced a neg .ve cash flow and rate of return, sirce the system was eaez—gi zed_ lavestment i3 the �steW totary-s $3,000,CC0 and the sYsteam is 97 percent cor-st+ucted. The fre" hise requzres.wzzig of the enti..-a fra`chise area_ For two years the systeat and the franchising authority have been at an =r-passe over a requested rate increase_ CIC^ insists that the increase is needed to m-,ke the system viable and enable .--;t to extend service to the remaining- three percent of the franchise area; revertheless, th.efranchi sing authority refuses to gr ant any increase uatil the rea-' it three mer-cent: of the fraacsse area is served. Several of the parties rote that such situations are e_Yacerbated Where t. -ting to secure rate increases i the sgszer operator is azL seve_ra? co=rteserved ties sved by a cong?omerate system_ Mr. Lawrence Ylir Preside--t of Natiar---' Cable Co:--m--:cation Corgi, avers t=.at he built L-p a co_glon��ie system that served sere»teen co?-Mu ities in, New York State_ Atte=ts too t rate increases frog some of these caL^�'i� -i ties pra7ed so f-ast?-atin that "Illi-71 states, he finally Sold the Sf.jt.e=- The Pemma l'T2.m a. Cable Television, Association (PCM-3 Q 'notes that monis problem is also acute in+ Pe.=s-y?van= G;h?rC there are ^many s=ad? CO_..t r-ri ties a'Ld consecue7atly rLL^e;'a3us conglorerate s?ste=*s_ Eastern Telecon has s- bitted 'rocu-m-_n-,atlou. of Its efforts to secure --,. _cr.- rate increases thraugko':i. •2l portions off its Pemmaylva:---ia con lar:*-ate systems. In one instanca, Easter= Telecom readLi ll - secured a requested rate increase fram ane - o= the two cot. Mies serrec by one of its systems. Tae other co.-a=,_'--Zany, hmiever, which included 85 yp.arcp-t of line syzl-ems' total Subscribers, refused to the a cartai n sly al t-;as ade-ea to t srstess' sia co lecent_ IItton being iz!fo wed by the Co m ss?on tC.:.t car'-•'T_aaa o.- the si Sm l would be incatr-s'_stent JIth the Pulez, the francihi;'.='+� authorit— de-?' ed th..a requested r=te 11-crease. Al C:ouna a rece'i ed request- was rz�=�!e a—d e:cteLis?ire f2ya-mci al dataS!'Q•..-i=o con i- ^.u?T—� a d Zotdm— losses we-re submitted, no ac ti as had been taken by February 1970, over a year after the I'"-sem co;=:umit.J had -Teed the requested raicie i L•. s�o &a.e�:�"Cs "--�pin=- �_--� =sic= - Of LT'crease Recuez z- sev e_aZ o. the cC»n���.S �»ey- �%GOLlah =e co—i SSI.aG'S Rules i:?CSe : ?•SS"Or'SiO=ll�:a5 Qi ?Ocal au-1- or i._CS '..4=o are ?=�_C7�=�'.0»: =a, L r T axrJ'-t . 4cCISiO15. e only = ^" o:S IS C^- zaZ tI�z-CO"SL�ZG; a:id±c=2_ action- tE.'ia, S a'es - V -. there are at. leas.'. six 2nstZ`Ces ?Z w=-c'h 7ega-1 7.c^.2e c5 are being conte�l_ted or are prese_Cly penain3, amd ' z Cable noes that ?% has beez1 forced t0l�tlQ=tlOn =� 3.ve'_•?; C=--es -0 seC::-a Drome_'' rate increases. C1C1 motes t"—... ? had to �""�.. � 5-�� -O obt-'- a rate i^c_ease nie ed to s?ve a system b?m'=uotcy, "'^rte• CA*Lk ?IOveS �i�?i. cne 7a=geY-.11i._�� a SjStem ^.ar»eT" for= 1 �.. T- two 1 rni -1 �. _ " was Io-_e4s LQ Qr-�.' Suit oc.I.-.JL M:IQ .iG �.7-rVI.- viL�.r'.--Q-? Q.. ! *jehich refused to act On Z rate i.-crease momtcs :hila the other arbitrari?y de!!i_d t09z =i= requ'ested- ' - -. - - :•`- - - ' - - 15.` E _T'ects of Proole^-s it ?:oma-T'ed_-a Rate '?ate Qom. The co=enters offer statistics and ex---las to :showt.=e e==ec;,s o= local reg .ati.om oJ subscriber rages. . 1'CTz atas zHt zhe =esu'+zs the n L I �_cr-b .- - a of a survey it conducted oa t_.. ge___..�. .,oa'c o� :u..�,._- s_ �-zt_ regulation di sclosed that fig action om- sub-sc-ri be_r - - =Creases occurs between six aad eighteen Eoat s after the i�+=;,=�'•. rec;ies , with ar avera-e inn.terQal of appro mately one yea--- ^_e alara a cost to the sy ste= operata= of obta=nig a rate 7—mc_ease is appro:c"=tely $2500, but FCZ4. avers 016hat t^ia. ?:re is ::Cf-s ea i-S because :ra=j syste=s do not properly z?locate ►._e costs no=-=-Ily — attributab a .L•o such. p=oceedings. !„e C21?_oT_-'..:iZ Czbl a ''el eT_s on ! Assac_ati oa es-.i ates that the i i��e cons.:n_d � o.ta____ ?t,. increase varies between nine and twenty months :r ccsts of 4-10'GOO A. SlCO,CCC. CaOlecoaa stag's the COS7".s oenetated =Olon-ed and coL'tentious rate regulation are passed along The cob= lentars ec-hasiZe, however, Leat t'.?-e d er`e aff of such local rate regulation ire not loll by s::::sc^;,ate . alone- The ability of the cable iccus,:•7- to attract. - • necessa y vanture capital depends or the rates the syste= O^?_ator _can charge subscribers far service. ::armar Cable that Lt is absolutely essential for t-a cable- im.dua ,Is r tis= Lce those o= aT�T ot'r_er industry, to rei_ect %___- mss Tn �_� cost o� -� �_ - 11*lirg and 3a a-,-L--La--' COStS of O'OLaimimes :.?m?ted m__Gea =0 proper ser-i?Co- ;['--e3 an industry Can_noz recover its o:ara ;-:” oz - its costs, its fL�.�"Clal •liaZ,liZ j 2^G' sari ousif t- -eatE'=.ce'-_;. hll em s V Cable Ser:-ice, i^ a CO=e"c joii,tly filed :i_L.^_ 68 o the_•Cable sy , eeS =ibll=ty o= r=ay sy step o:,e_ators to o t-a;m ecessa_^ rate _nc_a=,es was Ci3Ci2 COu'7�Zc.=ce :f?th t^2 CO".�-55'_O::�S t2C�ical =ten C%ia-.-`Z ~ cai3acl�.f Pl les alf_-Cult at times, sar:rice tha.`. CCC:!d ad-d to the d"-�-2=j a rule aro_csec Tate eY'iect??e d3'%5 2.Le_ Se::_Ce Q. L`^._ _ _II t=e =_ "'Si 2t:thOr i�j. rn!'ie z dLier :lqu1Z ?'eL $ re-i_?:s _L ._, necessZ'"�, :'O�.i -CdC�C the increase. ^e �'.•d:__C 3 �-z-, ^televia om IkSsociatior- !could require the Set-_rte _- -at" t Ha_ 2's just and reasonable, as defi=ad D. C_ _ _ syste= . . :gas"=r :'oa _'petro Area rams-z-o-'a"=C_^_ Co=t.a5=vm _.G: iii (D• C. and adecua-te to r e i enues co---ml,y with the Cod.issiom.'s Rules, and -.;ou?d —le ==-as ^_ec'==_ed II*.Ll and 1'iOlC: if v-.^.ey raU t0 Me2t v-t'.eSe Si.Z"IC3=�.�'. • CCTA's suggested aLan3::ent wo;ilc prated_ Tea-:es ed __.e increases would •beca=a eifective 90 Ga,-,s a ar ^Ct=.=:Cd-_:_^_ O� t_^.► fraud s3aurhyar1�f. ri the lat.;ar _a:=:^. LO ac a an L.^.Lii?ea r e Ski Steffi OCeralcor :I az 1: :i:S ;3 _^.e.! ej t::e zroposed :=crease, It would be reaui_rer. to reach a U"Itthin 180 days of the i n i.:ia7 proCOsal -a increase case Finery, while Cablecon-Gene =?-rat's deletion c= .mss -^'j e, the Com l ssioa to e_:cte^sivel f ;wresti gate an -,aztier i F :.4 the oR the entire area of local rat�C?' ^_g proce&--zres. C?.ile^.o-!-.orrer?�. believes t^is advisable because it couc's that reS�=at_o_ of asic sdbscz ber rates at, any leYel O.- Qover'_:aent. is '^ee^e^_ an= because there is presently no reposiCort of oro;2_lzed a=,; experience on rateca'd g policies a--A- practice u=z W=.ch a sound regulatory policy can be based. Allen's TV Cabe al. fav-_s deletion of the Rule but -fea-"5 ^tet the pol?:.-C221 -rsZSw:e t.0 reaglate rates would reader most local authorities abandon rate xeg-Lationl therefore, 'these. ti�ze the Co -issior to impose a iOraato�'_*i on non--e^_e-r _^t` ra y?2tior�. A provision for waiver would be incorporated :r^ic would enable a Co^'T. -%,-i tf to regulate razes u-pon a showin;:- O_ aQo^. ^.=''Se -here_or; however, any rate regulation :could be cond_ti cnec u_o= t__ imp?emer•tatioa of proced,_3 es assur'_nc- die proceS.S %.= .__ei� 2C tiom on rate increase requests. '^e ►Ci =i C ':ort:hies, Cable C ._.. cats o� ? sociation also favors deletion* o' ae~tion 76.j?(a)(! . coualed with ii=zositioa of a COratori*.L^. oa non-=?de"?'• sU::. c__^iter rate reSSulati.^.^. to Bete= ize ;Ihethe_" subscriber rate =eEulaat?cn OY- 83_ ?evel of dove—ne t is necessax- 18_ A auccer o-f the coente~s urgz the recog ze that the problecs arms-^_S _'rom the rr:a ne'_' _ _Tch l�,cal author=ties reo'�ate basic subscriber rates are .=ca rare crt:c=di than. wether or not such regulation is ==da-c_-1- 7/ '�� justL and r eca_so=aa- i tie ?S C_ie - 2- ='_ t he enterprise's l eEit.'_---a -mens xzl_. cover i?'_Ler25L O^ --s Geer 'Cay investors, and ret='..._aa sur f:cieG: surj ;:S to c' - C off?'j On io'tf ewuipute=lt 2.._'� IIerally =o C"7•_de ....-__ .�e forte and s,.bsta^_Ce of financi3i strp^S-t ='..^_a st?.^.ii_:J.t! 3'eta.. _ .Gt', at ?13. 00421 •'_ • • • t -13- co=emmters regard ca.e_To7± of Sect--o= 7o_31(a)(4 as or-17 a fi=st step is ad _rr ssiz:g the proc=ecs of local syascr*;,er rate . res:?atioa zd pe=^mos not ever- a m?4or step becaT:s_, as INC^A states, pol_ticz pressu-res will mdke it u�_7=ks?T ghat ever CU,S—Cji�ed franCh.:,SZ=,- allt'MO '2i.?eS :•/Z1. for eSo SL•bSC:4 rat'.e - reg�t_o=. Acco�lj=7gly, Verto Co_=oration and riz=�rersz. ^sei z. io7Z. Cable Systez 13c., coTclude there is a need for sae Coc". iss*oa to pree=pt the field, as- it has do=e is the-area o' a*a:d1ia''� services- (e.g. pag--cza?e) ate -r=-uIaLioc far- con-basic sub- s criber se''icaa a-m ureclude r��e re3 ?tzQm at any ' level of o ver►=ert. �Aeer_can ieler_sion-and Com-urmi.cztzoas Co oratlom aha MML 'a3_e in th s asseasae3t_ .COX cableet a?. _ _ and the Morida CAW kszoclatiom fa7Or deletr.O.Z O; tae and, - if necess�, decL tToa of a r�rataa-it.n on. Ioczl or state - rate ?'e�.atI013 pa''d � t'L'e for=_ of pree=tires feG,_al . reg•T zi.ZoS- Con-er seIF, V1aco= JI..-ter ►ationai, the New •1�'.,.^_g1,c,ad Cable Television ASZOC4ation, and GTICl favor p_-eacptiom but do not reco=ene delstion or Sectio* 76_31(a)(4) as an intermediate step. As an interim yeasa re CiCI reco=ends modifyinno the Rule is a fash: similar to the proposal contained 3L* the Notice Out Would am-pl i fy. the Rule by providing z'nat proposer- _ate i;crease.-,' would become effective automatically ir_t'eim 60 days o_ se---v►c o' no;.ice oz= the increase 073 tLr� franc' �SOL' LT 'L7 ass itl. .:s t-4o�, pari o`7 the franc'h.Sor deteradines to the cont ra Viacca and the lre'.a nga Cabe e Telev:_sion Assaciation apparen e.lY retia`d either revision or deletion of Sac'ion 76-31(a)(4) , even as inter?ra ceasures, to be iiiadecaate_ IICTA's p;-e?�*ption, pray osal would Preclude 'no7Z-- federal rate �°a�ttL� er. and allay the cu'-e"ZIace to cpn of Con-coati.-Te Eia'Jcats in :•r - ch ovzT-the-air telex i sio3 rece tio3 is s1od; CTCi, Cox Cable at a?. and the ;-:Iorica CAVT A.saociztson L:OtLd aMlo:i local, rate refttlatior. i::t cow-, _"IZ3.=s serPed u- two or fewer Crrnde B S�� "' S, "but wotdd ZI?orr Fates to eC:.te au1%.oa c2liy L'fieC.s.7.�e :lei. 'L a 5�3:.a2 TL Oay C_' G?Js follo,,j; � se''w ce a- not- ice - of the proposed increase or- the f_a:.c'e=.sirg 2�it_ori _ As ar alternative to elelet_cr o= the Pule pree prion, _T-ae_-t'c- recomamends t�-'z z rule b? SaO�L. d,Z'CCiL'ZI iL'� _T'I'2=C S?L� ZL2�='Or?��aj VO SCt a fair rate :4hi.ch, i_ conditioned u--on aro.,=sion. of e_&,_a is sufficient- to CO:'ei t72e4- Cost plus a reas:.�'�vl a Liberty t Lrculd require a_r itraL_oa :•!_rar a 'ra'Ces ca=-ot be a-eed t p01 2L'Q =eCi::r'.? rate ='e'21atz0'� i" 5�=�' CC.^..'...=T_L="S sar'!ed b a �C=4�0_ or a car_-_I a.-.,e:-ate s j Ste a. - Oo 422 - 1 DTSCuSSION 19. .Chen we adapted the ca C1 e T 3l g:i-i sio Re go r t- i_C 0rds.er in 1972 we expressed our belief"il'�t it w iamo,tfor cable i,a 1.e- visian w-Oascr_ber rates to be set in a a=—er that *,rc,.L,d assurs taey were both- fair' to the systea a=d to the ssbscribirz pubic• �ltaou�2 ltie did not them believe it either approptia to or Dr ac t''._cal to di s- -_ plat_ state aamd local- authorities frog time role they hai trad=ti oa�l i y played !a tis arrea, we did believe that a.':e aa:#- O S:IDSCriO3L' rates Wa.s am apnropr=ate area of =ederal co_cern- .-Rate levels and - the perceived-:air'_'_ss and.eff_Cie;iG? Of the process Vae eay they aTe set are li-21y h=se a direct =yr beari ou 1le, Zo:;th Of the came televisi oa indust—.7'a--d the types and diversity o_.serv?c_s it e t� i r+_a+• r •+.•i ate t h �- -sem ► �i 1 a i l i DrOvid 9. Pa�_3 a_L`�0�.,__t--.7 �I -a-- aV 1-1:__c''. he al J �;� Oi sel'PIG@ LO L^=abets 0= th= public. Pates too !O',r I` Limit li*I3stG�^t the iad•.zstry am& its a cAh or. a uationwid. basis.," motes too lo:i . could also i-=ede cable aparators is tteir ability to coa3zy * _;.h the requ reheats of tie Co=iss_i aa's. rules_ Accordi=31y, Sectio, . 70.31(a)(4) of the rules was ad;opt-ed to require, as a ccadLtiom :Ear obtaining a CerIti ii cafe of Com-alince from t7he Cori"'.i3slon. . that each cable systen have z franchise o: other z_pro3=3ate loch- auth=r=z_.tioa prOV? ?ro•iOr the reEL- I.O^f.super/-_ -0,`L Oi'Sub- scriber ra4es. s 20_ Secz.lse it app:�ed t`aat so�:a ?oca?, zuthar;ties did not have the authority r_�" ty to co=ly I tL �'L'i s stad, in order to facilitate e=eril=eataa.3orl u4it•L' d.ss2_''IL+a tf es of rate control_ procedurez, an-d- -it i because appear•=d that them .,ere aT'�ZS ivL=?'= St1C� raV tic cOII trdZ -. was not necessary 3� l.i��.t oT LT_*=S_t fO,CeS =85tra'�:'at rare J ncreases ! even i-a the abs?ace of oovarnme-Tatz-21 control, we proposed ?_,,L' this's. ' proceeded to z_ad our rt'?e5 so .as to make ate regulation at the . :. local level optioaal and subject to decisi-oa at the local level_ - Sone co=eating pa=-ties have sue-ested What we tete — additior;a1 ' step and act to zrecl_L•da ren la-.ion Oz rates at, the local level- rate e vel These max-ti-es reo�d the local ratere'-5-0aVi prr -process ZS bOV� burdensame and un-necessary- We stated In our O t.rece.nttly'?s uad j"s a �1 .Ce O t. i l_^_auir f in Docket 20707, su:12, _jara�=zZ'S ` VhaV tai.^e �'.O^��SSlO? cor'te=lat`.es no federal preeno'Ciam o-Z the local raoiat'_on. of sx:bsc_i be- rat es and no re- l ati oz O_ Subscrib-z rates Ov the ieder.-�a. 'O7Zr=- Q2�t.tr No�L*:.rl- in L^e Co'�e^L:� s:l--i1-.L.eC�► ne_eir � e.has e. ane l!S LO d alter tLl_s vie'.-r- i'tOZ�'Q'/2L'� telven were we so _ne_rsuadea, VCe sco-Ce Of j tolls proceeding is not s'a=__;c_en!L:ly br.^.a'; t0 a^�?v OT' Z t. L O:ii.^0a2. . - _ - • "(1[1423 21 Our re-riew O f t::e cCti'*_.,e_.s =?.LSC C`:_ consideration C= -issues raised has Coal,--cBQ ': L�3L o.2' Section 76.j'(Z)(L) would be adrrisable_ bj 5 :viii ies to decide rha -F _ ria-oc�l au-'=r_i s : 5r_ 3r ra_ s:=--uldba regLlated=, a„�G i l 'Just Paxil?%ate a:C'erize_^.iat'ic.L _j_ t.1--a. • a. _es of ram? controls e:C=rclsed. It no--.,rar,-ea=3 to us��.�_'at tHere are areas or CZrc=staaces LCL ir'_tLCz? i►_'e reSulation of reams subscriber rates may ue r_e_1V=er, desirable nor necessary that local ^a taoriV/es Sfr,.Otlld :)3 -1:3-1 a� eter t � S,?luidZ' ke such-.Or the:s2iz ^ 10'2. Save tr7•Ce3 Of SZ.:c.at30.^� May Ge iM701*ied. ±_r5�, L.:_ra awe 3- S_ M__tiaaed i= the Notice *,mere Caere a:zzearS %0 be no 1=3 aslt^a='1t� - ,a cont-=! rates. Second, there are tnOS3 SZLLLt1C=s if^,ere CC=8t1- tive altemati-rzes to cable tele� sioa se:v�ce zlea_ a: :rine= cc.=a_ued with pa'-tictila_rlg ris'a�r Or e=ami ilve i mstal l ati?•^-S am-ear t0 render Le rapt: regJll-tory process su3erf SL`s_ Iw vie!i 0= v. %6 oer forca7s - V actingto seep rates at an appropriate T eve?, rates p11 c:,-ab'a ;=zer Carre_ul Cam=^.er=L?aG of the fact's involr'ed i n theSe Sit::.? _ons Could easily exceed tease which the market s'tu-mt=or* wcui d aj::,.ow a bed. There are many areas off tlhe CJu_^_tJ � 1 e tel e7i s4 an no-d a=ear's t0 be aaStCeA% 0r a p='L:Ce3 bus�essran". It :,could be perfectly sensible for a =n-=c;;l=e authority is such an area to seek t0 reduce the r Secs '^v Medi and ...0 attract franchise aC l_cant-s by o=ier'_ng potan•—Eal Oiler=tors ?nde'Ce3G_nt CO=t=CI, 07et- service charges. �'iL=er ?'a?Sa•?s L?j a-so exis. for fbre�Jyg rate controls: zi!or subdivas_ars Se_7ad by large systeC,.3 liCL1 2djairiuv Ca 'LZt3e5 may ids 8P t0 Gje:er ,o �.•Lry'1 2' larger ne= cars ca the rate question, s''.a..l_lT_oall ie5 t:zs find, 6:- their 22'131 Oi expertise O*1 CLIeStlOnS Of i.o?5 type, that. any =or^�. rate mr--cee^. -La is Core ex--em-sive t0 IL-he' CC==ty as a -,jhole Thar* incre3S2d cable rates. In C=e:t Of t1_s? C.^.^s?de--a ions, we now r.o lorg•r bel-'eve ;t apprapria'Ce to ria^date t_ou3h our =ales bat rat_ regalat?a: be u dertakem III every co=...^_zy te=er a there 3s a cable television syste=. Morearrer, it apaea_rs lou cal to uss, h_=73.n! le"t to local a'at rarities the d_cisioa as to What level of =atss should be eharg-d cr_ere they are regulated, to a?so lea.= to them- • the decis_aa as to Nether this aracess .i s desirable et all_ v We do no' cOc_cu= with Che Coaments o fA.20 i.=a llcensaes, 2--d 11CiC3 that this O:OCeedir-g shoula be i2:'-.==3raC because in.,2ra :rias insuf=ficient da�ua available t0 the Co�-i_s_on to ssg�:=- • _ � L��� s=O:LG ^ -1c- 22- 'As the' cc- at.s of the Hew Jersey Cable Television Association deuonstrat'e, deletion OfZ, tha Rule in its entirety, rather th=- 2daat_oa Of, the a-f ternatiVa ?►endaeat propose' is 't-he Notice, *wil I also ajrOdt nGufederal au aarities the widest raaoa of f e•.�bil3.ty *,vita wbich to establiem pracedures for h: ^diins rate increases. 3y not requiring pub?is brOceed'ri'' gs prior +'a ic►pleaeata ioa Of r ate -increases, we not caly idl l enable local authorities to i=ieeeut certa.!.M acceptz: fo_� of rate relation such as aroitratioa, automatic escalator clausas, ,: ax w= r?to setting, TwL_ich the pTlbllc proceadir,& requirement Lthe imig1t athexnwise preclude, but, acL M e. - mentat_oe of procedures that f t a=e tailored to the extent othe uerceived need for rate rez:latiam the indivLd ual.cable cc=u :,ty. 23. tie ziote t"-;e conce-1--a .oz several of t'ae cecz►zBtsrs tit elimi^_ation of the Rule ar• of tie public proceediag requir emaat would deprive the pubiic of al! due -arecess safeguards in rate regulation, but we find this uslikaly to occur. Any. particular. mode of rate 'rests_ lation establlisz°d will be stipulated in the franchise �aated the systen operator. Section 7a.31(a)(') of our Rules further specifies _ 'that a cable televisie, fraeci=se s'eal? be srzzLed oaly titer an 'evaluation of the pro_osed cable operation has been rade in ' the context of a fullf public .proceedi v,, affording due process. Many ztatea and localities also have statutes aed ordinances requiring that the public be given notice and an opportumi_ty to be head it tee graat.ing of franchises. Therefore, tae provisions of state and local law-and of our Puzlea will assure Lnat the publics.has participated in and ccaseated2b i itio to the adaption of any7p_ocedural mac�isa whereby subscriber rates are dete=-fined_ ' Z4_' ' Ile note also taearo ent' of several of..the public 12Lteres� cc=eM1__r5 I-liat pu07?C 3T_raceedi. t0 eVZlu3�.e rZtA increase requests serve as a useftV- forum for identifying and resolv"�z seri C co=1_-! its and even: far obtain-io desired new services Pram t e syst._ OpeZ`c3t0?'. here is cGncera that, were we to delete this existing requiremarzt, there would be no Macy.monism for the public or tc.e fz-aacai sing author_tg to redress serJi ce complai pts or othen ise review and ree_uire ca=_nses in e-sting service. In this res:_ct we shout Q o':serva i^—t, al thousrr rate increase hear?ncs nay O_Ler an oaportunne time to adcress these probleT1s, they do not provide the only oDDOrtunity to do so. lfie fr anchisiz a authority can i clLude in the frarC:sse provisions for periodic public rev3e'N of the f raachise,; Perfor:a=ce, along with.specified pen lties or recedes in t [�hb')�2r event the franchisee fa?Z S to cOTJiJ. introducing n=erous L ta` =a ti 2l ser-rice cG nlairIIts and r ecuests into what would Ordinar .l. be a--- economic and fiiaanci a? incTary can needlessly prolong and obsc; the rate gr=eet:—rj - . 1'arenver, it'rWh.7,ldi,n- a requested rate ?ncreas w*-+4i1 the s7sten operator supolies desired services -may, depeadi:g o; se -;QLSly the sys-tem eccaa 1C=_L7 J e2i.'--2r ZeCa:is: Ol X113 Or 03Cat:53 t."►.e 13CT_'e3S_, OL1Ce cay to cover the `_--ice t. r ate �. r.� . the i ti a� _-ec112 Z adv cost of a s ._.._ uot_ a_,tc ;._t._., t___ .._ � _ �,, ::� .=....._. LZ s:iC- in3ta=:Ces toe imtereSl-s of" t:e ma t.-ies __T_I0=':e^. CG.3 Sys-tem ODBr2iC]r, subscribi==- s_'1.:ebliC, a. d _rcr�C.._ST_.^_a aut'- =T I- -- G--� Q3 • aa.rerse?y, rah er I-I eII beceiicially, affected. 25. Consisteat wit:-_ 1;e Si.vll s-=:^.G ouz. lti1e3 to de?ete"Sec tion.7&-j`(a)(L) ir. its entJ eta_ i so !tOite .!T, we =9i.e Z... �rt�+?.�. umani^-Z:.f OI �...e cable _a _33s it asaartrthat there have beef ?nsi2ncea tine si_- T3Ca2rate reG3l a- t?.QLt • as L'ot been verfd=eG _: a C?.asistam:-- ?id C�s-asSZC_'ate " - We agree tb_?t 'ai%.'ere the wy mcla.is'ri 3 aut- r3.� reta_ni rerogat2_TIe �-, 14�e. V_... .�.-.. of p.-mor approval of rate =-C-ries but does =ot dJ.Sc?rSe its duty res:c �I.,�, zve J 3��� brv.= a_ .tersst _. a raaso-tea?a c'ecisi'a is az rlt:�te loser. Thsat. ore:tor i s Q;:_o:�?, --=d. iia__ t.ely, affected because his ab-i-_14-*%.y to ex--a--d, or a iea to coct-i Tie, serT?Ce _ rz.T be ?.^ae:-;?ed_ As a result, current subsc;ice-- s-ar e_ y nein- 'O_ecl ded Tron recei iia new sertriceJ that ••?'fit OC^_n4m'sa be Offered a a ISL some ex aceebated situations =--:I a G' ^ut=0'? Of service pre7icusly prow*ded_ Potentia, subscr-►_oers c> also be affected. because uri jaatif:ably limited revenues mayw-a-ke i:. =.^.+C s3O_? LUO extend cable service •to Successive ar e2.5 CSL CG= idea to sex-7e.. To the extent t'.`T.3t any' Or a!l Oi' t2eseyT_.St�.ts. occur, the�`�IT��':TLZC�I252.Z►.� a:ILF'i- ritj� ,L'�y ba7'e cailsed a ^r+--r_t2' e___c- a-" out— weiC__g the ti_Y3tecded b2,efice=ce of its action. GAJ. Az a cure Or partiall cure for TI'rab e^S ?m t ,?s area 2v [12.5 been aussested that we pre2=t rem LI-tica _.?. `t.�S a_r-ea. As zadz.Cate3 =� "ate ai 20 above, we are not rerw_ -_d?^. ice'. Cal''s 'viould be e3 t..er feasible or a:uropzi.te- ;foreOTer,- ii. Would be .^•..ds .'�'f2'iCQlt at t27_5 ti4 to follo:t tZ±e Sc:S3est?O O t^3 %iC i ^_'; Of Cox Cable et al., ra_ra mph 18 acove, and =rye a nr ule a="oe_era-i a,_Ll1=C atZQ3 Ger'i�r=ry thcza s_t:3t,o s ae:^n'�'' am eXCeJt_O^ to t''.,�'.e genes aree---oiion should apply and rate Ce -a ssible or DlirerBaCeS L SI?e Of CG=i:n].+':, ate aid tec a4cal s0i:;!_;s .scat a_- O_ the SysCeC, Sem J'.Ces Offe'_-ed, G�"'so ' , wrrea aaaced to the +2.r?atio=s 'm degree Z,d type O_ 0 �_^e-3i_ �algT.S?CL' sez-4_ ce and aTTa,_.?ln'_^,l o e2tcrt -ze^ti. a -k_e taiives, '-�a =tto most diff- -cult CO _I"Cd_ic tt, c^ tie —s s OT' t�e '_a2C��`__O'_' Ce=J=a -:S 4iHiC.1 s stent; shouldi, a^_Q t4h±C_ z^ou d not, C2 icor ^_J we ac-r:ee tit a oe_-eral preemption on rate L eg:_l atic^ for "A �J neceSS.ary to identify" t1lase i--Stances :4h-3r_-1—n— r a-e re "-t?t:.^._^.. _s bresu=LZ??ly .^_Ot needed. QS a reSl2i O_ the actio?- :4e ti•=7will l t atit ' e Loday, a m=b e of ca --u:tit::5 f deciA-e -:t oto _re :.l at3 T_•ateS ar.CI t'.^..e expe-rience of 3 cross-section of iae a a f twel! ^?_Y a =.^.G_:1:t= of -the ire or=a tion needed_ C^ Cb:s 00426 27_ With respect to those ca umi. es th== cost' Siubscriber rate r_galatioL, we believe that sever�i =eo—, nes ;c:r - pen^mc- or soon to be submitted -10-o the Co�ssioa "-=:l be o= sac_ aid in solting some of the prob.le.^.s aal leg_d t0 e--4c:-vs-:-- -!,'I r3=� regulaticm. Wa a=t_cipate issui ao for co=_a;. in tie 3eaz 'a=aTe a aroposed uai_or3 reporting aid accounting sys e= for cable . tAePision syste3s which, hO-cei:tl�f, will ciari- ZY and, L==j 3cCQL'�t� 3 practices t rau lout the indurtry. lois should be a= __lp to _oc=i authorities needing a syste—tined and compr;he_s_ve set o' 'r-=-Ci=? data with which- to evauate, rate increase requests, and sic id eLranate the necessity for'repeated solicitations c= Tei e-r-amL ! I IM*'Cial data from 'he system amerator. This, remedy one of t'r_.e causes of delay in c_aati= neede;i rate _c.a=aaes: For those ZQcz= aLtt'L*Orlt3es still `* suL O? hQSr %. =�3Z?3%. n:'C+- scriber rates, the body Of .imform-atioa s.panted in TespQnza %oZh-e -Notice all., Znou3TT in Docket 20707, supra, *All, home tSll7- en2B a Commission to pr ecare' a report- which wi it 'aid i r*n answering sca: _quest about 's's'ascriber rate neo kation =gid sLpp?y: =''�Tb=r - guidance to those local authorities i•eaues ting it- 7 t_ 28. Cable television performs a Unique a d. ii'portamt _ function in the natica=? co==Lications network. * We a'^e ass• --g taa.. local aut'torities .:,rte a carcise the oatioa to Fez 'a33i c s.;aseri rates will act responsibly i*= discha=aing their duties_ 'le urza theca to avoid needlessly prol oaging decisions oa raEe-c'^arzg_s, demar '-S that the. systam Operator --Miall u_--eall-;stic cc=.d i.ioms as a cuid pro cuo, or otherwise disposing of rate -ch=fie r:c��ests ?n as arbitrary and capricia'.is marn_r. We strongly*encotL:.�e franchises authorities and prospecti•-a francblse_s to fully consider _ c'I a ec's o- the rate L'Z — m..vicedi-re 2--d, Vaere _cossfbie* anticipate the problems 'chat maj arse and provide the•mean of . resolving them- in the franchise itself. If the =ra=c1ILsi acth:r=ty elects to regulate rates, we encourage the par ties'to the f rmac_-5 - -to not -Only. stZ�vLL7 ate a=7 nec a i sm for "-rate setter TC.'..:,, aZsO to specif what docu.-amtation will be deemed relevant and reas:.,�bly capable of being produced, 4rr_i.ch a' the parties •w-i11 bear the cost - of prov.L "'g -it, a period Of tide within Which the authority, will reach its decision, procad1i es to be used to =ego?:e any C 2 5ZI.teS = Sin is the COUrSe 'o- this nrocess, ana SJ =Q=Z2_ T 's will en17-:nce the effect o.- our aci..i.oa today Ojs ass?L'_n- that .'Masa, if not all, si:bscribet" rate probl"�•C?y Ca eZ'_ectt-_;Tiel,� r settled through local processes, _� 0(_1,42,1 . tao e chammu-e ado to 7 - • 29. Au for the ru'- 03, 3 303; 3C-70 e a im Sec; c-- 3, 4(i) amd Q), 3G1. 33 IC7 .L .6 %. :. .1 31.5 am"d 317 a C -Lhe �.c- 0' 193- as .ameaaea-. 30. AccordinSly, IT IS MUM, That Part 76 of ene 1S AZZMED, effective SeptecBer 23, "..9705, as set forth in the Appendi-.-- • 31. 4217, That th-ts procaedl;%. IS TM.4 rED FF-DE-4-1-L C%-',�-MNICATIONS CONIVUSS viuc-_mt J. I Secres-azy Attacb=e-att. Appendix NOTE: Rules chlanges herein will be covered by.T-S. 7 t. 00428 no os a: Y� .•ya.�� o����-�- T>j- '� A )tt,;� �.. . -^ :•: ::°� ,, -:;'- _�f;,;;,;, :.:.-.: . - 1. .{.�.. 0�...• ` - - "�'.'•"'•✓ ~rte r t "-{:.. • .«-•" Y" ._ ..a ." r ... i,� - ..fr' -.1 � �+" �.i rte`- -• .Yrs-^.. ." �,_: :s,'.•• <' �•�.'_ < /-• - •.�' ..ter_•-„�«. EX•siIBIT "B" / EXHIBIT "B" of "A" The following is a partial list of cities throughout the United. States that have either granted cable television systems de- regulation of cable TV rates or have never regulated the rates systems could charge their subscribers: ARIZONA BISBEE/NACO CLIFTON/'r E ENCI FLAGSTAFF CLOBE (GILA CODUTY) - HOLBROOK _ PAGE ' PRESCOTT SAvFORD - SAH 14ANUEL/OIRACLE/M&%R1OUTH SEDONA/OA:C CREEK SHOW LOW/PINETOP/LAKESIDE : SIERRA .VISTA WILLCOX = - YARNELL YUMA ARI:A14SAS BOONE COUNTY ' _ PARAGOULD RUSSELLVILLE CALIFORNIA ARCATA BERKELEY EL CAJON KERN COUZNTY LAKE COUNTY LAKEPORT NATIO14AL CITY PAL MDALE P0k40NA REDWOOD CITY SAN JOAGliIN COU14TY SAN 14ATEO VALLEJO TRACY 0()430 Ek : �BIT "B" Pale 2 FLORIDA ORL A M TALLAHASSEE IDAHO FILER COMING TWIN FALLS WENDELL ILLINOIS . BEARDSTOWI _ CP.EVE COUR WASHINGTON INDIM11A CLINTON FT. WAYNE KOSCIUSKO COUNTY UNION CITY WARSAW WINONA LAKE IOWA DENISON ELKADER GUTTENBERG KANSAS ARKANSAS CITY COIRICIL GROVE FORT RILEY GR_ANDVIEW JUNCTION CITY .r KINSLEY - OGDEN PRATT ST. MARYS WAI'IEGO 00431 EMIBIT '•'B" Page 3 KE\TUCKY MOINTGGMERY COLML TY OLIVE HILL LOUISIANA i ONROE W. MONROE MAINE , CAPE ELIZABETH ' -SCARBOROUGH 14ARYLAND CUMBERLA:JD HAGERSTOWN SALISBURY (COUNTY) MICHIGAN AHMEEK ALLOUEZ COOPER CITY rL4L1ISTIQUE - SOUM HAVEN MISSISSIPPI BILOXI HATTIESBURG MONTANA There is no rate regulation in Montana. The reason for this is that no franchises are issued, only business--permits. , NEW xLo?QSuIRE POR.TSIMUTM 00432 _ V,k'U{IBIT of Page 4 C - :NORTH DAKOTA OAKS OHIO CANTON UNION CITY OKLAHON4A OKMULGEE OREGON KLArL4.TH FALLS PEI�ISYLVANIA SAINT CLAIR SOUTH CAROLINA AIKEN CITY AIKEN COLT_,YT`. . BA.RNWELL BLACKVILLE CLINTON CONWAY DARLINGTON FLORENCE - GEORGET014ND COUNTY GREENVILLE COUNTY LAURENS COUNTY rA�.iON COMM :•MYRTLE BEACH - NORTH AUGUSTA SU;2TER WILLISTON .f SOUTH D_AK.OTA SIOUK FALLS 011433 EXHIBIT *"B„ � C e TMESSEE SELMER TEXAS LUBBOCK WACO WASHI_dG T ON BIi1GEDT GREYS HARBOR COUNTY OCEAN SHORES WHITE SAMON WEST VIRGINIA OSAGE RMLESBURG STAR CITY WISCONSIN ALTOONA ASHLAND , BLOOMER CHIPPEUA FALLS HALLIE 14ARSHFIELD SEYMOUP. _ UNION TOMNSHIP WASHINGTOiV 14AUSAU 00434 - MaIBli "C" SUGGESTcD LANGUAGE FOR MODIFICATION OF ORDINANCE NO. 742 (SECTION 3) ASD CATV LICENSE AGREEMENT (PAEUNGR_-PH 8) ` Licensee may modify its .rates a*td charges by notifying, in writing, ' • - the City Manager and all subscribers .. of any changes in rates and/or, charges: Said notices shall be mailed at least thirty (30) days in advance of the effective date of the changes in rates and/or charges•_ 00435 4. ( 'EXHIBrJr Courtney M. Kiekaent 64 NINF FIFTY-NINE CETROVr AV SYUE/CONCORD,CALF.9+i 15/PHONE�t1�1 ooi-i3i2 "Coble Channel 6" October 21, 1977 Honorable Mayor and Members of the City Council City of Concord Concord, California 94520' Re: New Copyright L-aw _ Gentlemen: A new copyright law (The Omnibus Copyright Revision Bill) becomes law effective January 1, 1978 requiring CATV systems to pay a copyright fee. This fee is calculated by using a prescribed formula set forth in the new law based upon the number of "distant signals" the • CATV system carries on its cable system. At the present time, Concord TV Cable carries two (2) stations that qualify as "distant signals". This number of "distant signals" may de- crease or could increase in�:the future, as determined .by the Federal Communications Commission. Presently, Ordinance No. 726, Section 6717 "(F)" -contains - the following language: "If during the term of this license, the Licensee receives refunds, or if the cost to the Licensee of receiving television signals which it relays is reduced, by order of any body having competent jurisdiction, the Licensee shall pass on to its subscribers such refunds or any savings re- sulting from such reduced costs". The new copyright law subjects Concord TV Cable to the exact opposite of the language in this paragraph by Congress imposing a greater cost to us by reason of our carrying "distant signals", namely Channel 3 KCR4 and Channel 40 KTXL, both from Sacramento. The amount of the present U.S. Copyright fee would amount to 6G per subscriber per month. Although /this is a small charge the{..he yT dyv�yuUJr JirVJ�r l�Qlr, it Yr i.L1 cost 'Con=-rd TV Cable over 521,000 per year for providing our subscribers with these t two (2) "distant signals". 0r►a193s Page Two (2) Honorable Mayor and Members of the City Council October 21, 1977 Therefore we respectfully request that Section 6717 of Ordinance 726 be amended as follows by adding an additional paragraph. (g) (g) "Should copyright liability be imposed by any court or by the Congress , the Licensee shall have the right to increase its rates for regular subscriber services in order to offset such copyright liability: Any in- crease in Licensee's rate schedule pursuant to this paragraph shall be limited to the amount of the copy- right liability imposed. Such increase shall not be subject to the procedures required for modification or adjustment of subscriber rates contained in preced- ing Section 6703 and shall become effective thirty (30) days after notice of such increase is given to the • City Manager. and all the subscribers together with a certification that the increase is due solely to the - imposition of copyright liability and that the increase is limited to an amount necessary to cover the amount of the liability". _ This additional paragraph (g) would provide Concord TV Cable, with the means to pass on any increase, while paragraph (f) would provide the means to reduce any copyright fee as may be changed from time to time to comply with future Federal Regu- lations. This request is entirely seperate from our current request for de-regulation now before the Council. However, because the new law takes effect on January 1, 1978, it appears to be an appropriate time to request your consideration as a minimum of thirty (30) days notice is required to put it=into effect by our January 1st bi-monthly billing_ . ' Very truly yours, C_ 14. Kirk eng _ President Cilf�:ssm CC : City Coz:ncil Plembers City Manager n n�.• City Attorney 11`�Qcl E. M. Allen In the Board of Supervisors of Contra Costa County, State of California November 8 __ 19 72- In the Moller of Five-year list of proposed projects to be funded under the Clean Water Grant Program. The Board on October 27, 1977 having received a letter from Mr. James A. Robertson, Executive Officer, California Regional. Water Quality :Control Board, Central Valley Region, ' transmitting a five-year list of proposed projects (fiscal year 1978-1979 through 1982-1983) adopted by its Regional Board and a summary of the number and costs of projects .by counties within each fiscal year, said projects to be funded under the Clean Water Grant Program; and Mr. Robertson having advised that the Regional Board will be making Priority Class recommendations to the State Water- Resources Control Board for the projects to be considered in the development of the Statewide FY 1978-1979 Priority List; IT IS BY THE BOARD ORDERED that the aforesaid informa- tion is REFERRED to the Public Works Director (Environmental Control) and the County Health Officer; PASSED by the Board on November 8, 1977, 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc• Public Works Director Supervisors (Environmental Control) affixed thisda f 19 Director, Human Resources — y o -ZZ-- Agency . County Health Officer !� .f. R. OLSSON, Clerk County Administrator � G /` By / . Deputy Clerk Helen C. Marshall 00438 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California November 8 . 19 ZZ In the Matter of Appointment to the Family and Children's. Services Advisory Committee. Supervisor E, H. Hasseltine having recommended that Mrs, Cora Jackson, 1512 Marshall Street, Antioch, California 94509 be appointed to the Family and Children's Services Advisory Committee to fill the unexpired term of Dr. Alton Wilson ending April 11, 1978; IT IS BY THE BOARD ORDERED that the recommendation of Supervisor Hasseltine is APPROVED. PASSED by the Board on November 8, 1977, I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC: 14xs, C, JacksonSupervisors Family and Children's affixed this 8th day of November , 19 77 Services Adivosry Cte, Director, Human Resources -- Agency �) J OLSSON, Clerk County Administrator Public Information Officer BY "1r '" Deputy Clerk Ronda Amdahl qQ H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California November.-&- . 1972- In 1972-In the Matter of Petition with respect to provision of cable television service. t.o .Hagen Oaks tract., Alamo area. The Board having received a petition signed by residents of Hagen Oaks tract and an October 25, 1977 letter from Mr. Bob Ferguson, lb Hagen Oaks Court, Alamo, California 94507 advising that for six years Cable-Vision (American Television & Communica- tions, Inc. ) has been promising cable television service to said area and that service 1s now being denied due_ to proposed-rate increase negotiations; and Mr. Ferguson having requested immediate enforcement of County Ordinance No. 1980 which provides that no person shall arbitrarily be refused cable television service, and further requesting provision of such service before discussion of a rate Increase and by December 1, 1977; IT IS BY THE BOARD ORDERED that the aforesaid matter is REFERRED to the County Administrator for report. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is o true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Mr. Bob Ferguson Supervisors County Administrator affixed this 8th day of November , 19M County Counsel /1 J R. OLSSON, Clerk Deputy Clerk e en C. ars all 0 440 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California Novemb r R , 19 7j- In the Matter of Appointments to the Loan and Grant Review Panel for Second Year Community Development Housing Rehabilitation Program. The Board on October 11, 1977 having referred to its Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden) the four applications for the two vacant positions (housing finance field) on the Loan and Grant Review Panel for Second Year Community Development Housing Rehabilitation Program; and The Committee this day having orally reported on said vacancies and recommended that Mr. Conrad Johnson, 29 Stone Court, Danville, California 94526 and Mr. L. M. Allen, 4605 Phyllis Lane, Concord, California 94521 be appointed to the Loan and Grant Review Panel for Second Year Community Development Housing Rehabilitation Program to fill the aforesaid vacancies ending December 31, 1978; IT IS BY THE BOARD ORDERED that the recommendation of the Internal Operations Committee is APPROVED. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC : Mr. C. Johnson Supervisors Mr. L. Allen 8thNovember 77 ffi Director of Building axed this day of 19 Inspection e - Director of Planning j �J. 1 �OLSSON, Clerk County Auditor-Controller Director, Economic BY Deputy Clerk Opportunity Program Ronda Amdahl County Administrator Public Information Officer H-24 4/77 15m c { In the Board of Supervisors of Contra Costa County, State of California November 8 . 19 77 In the Matter of Appointments to the Board of Directors of the Byron Sanitary ` District. Supervisor Hasseltine having noted that two vacancies exist on the Board of Directors of the Byron Sanitary District, and the Clerk having advised that there were no nominees for said offices; NOW, THLREFCZE, pursuant to Section 23520 of the California Election Laws, IT IS BY THE BOARD ORDERED that Mr. Coy Linn is APPOINTED, and Mr. Earl Wetzel, incumbent, is REAPPOINTED, as Directors of the Byron Sanitary District for four—year terms ending at noon on the last Friday in November, 1981. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Byron Sanitary District Witness my hand and the Seal of the Board of • County Auditor—Controller Supervisors County Administrator affixed this 8thday of_ November 1q 77 J. R. OLSSON, Clerk Deputy Clerk Sandra L. Nielson 00442 H-24 3/76 15m In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of _ Reappointments to the Board of Directors of the. Castle Rock County Water District. Supervisors R. I. Schroder having noted that two vacancies exist on the Board of Directors of the Castle Rock County Water District, and the Clerk having advised that there were no nominees for said offices; NOW9 THEREFORE., pursuant to Section 23520 of the California Election Laws, IT IS BY THE BOARD ORDERED that Mr. William Ambrose and Mr. Joe Mangini, Jr. , incumbents, are REAPPOINTED as Directors of the Castle Rock County Water District for four-year terms ending at noon on the last Friday in November, 1981. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Castle Rock County Supervisors Water District Auditor—Controller affixed this t 8 hday of November 19 77 Count County Administrator J. R. OLSSON, Clerk Deputy clerk _�YAS dra L. Nielson H-24 3/76 15m 0 443 C In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Reappointments to the Board of Directors of the Green Valley Recreation and Park District. Supervisor Hasseltine having noted that three vacancies exist on the Board of Directors of the Green Valley Recreation and Park District, and the Clerk having advised that there were no nominees for said offices; NOW, THEREFORE, pursuant to Section 23520 of the California Election Laws, IT IS BY THE BOARD ORD3.RED that Mr. Ted Reece, Mrs. Ann Wesley, and Mrs. Debbie Schafgans, incumbents, are REAPPOINTED as Directors of the Green Valley Recreation and Park District for four-year terms ending at noon on the last Friday in November, 1981. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc. Green Valley Recreation Witness my hand and the Seal of the Board of and Park District Supervisors County Auditor—Controller affixed this 8thday of_November . 19 77 County Administrator J. R. OLSSON, Clerk By Deputy Clerk Sandra L. Nielson 011444 H-24 3/76 15m In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Approving and Authorizing Payment of Claim for Relocation Assistance G. L. Coates, M.D., 1101 Thompson Street, Martinez (Civic Center) IT IS BY THE BOARD ORDERED that the following Relocation Assistance Claim Form is APPROVED and the County Principal Real Property Agent is AUTHORIZED to sign the claim form on behalf of the County. Reference Claim Date Payee Amount County Civic Center 10/23/77 G. L. Coates, M.D. $1 ,155.75 525 Green Street Martinez, CA 94553 (Charge to 1120-097-7700-605) The County Auditor-Controller is AUTHORIZED to draw a warrant in the amount specified to be delivered to the County Real Property Division. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the seal of the Board of Originator: Public Works Department, Supervisors Real Property Division affixed this 8th day of November , 19 77 cc: County Administrator Auditor-Controller - J. R. OLSSON, Clerk Bye 0 •{,y , Deputy Clerk Patricia A. Bell n0aaz�'_) H-24 3/76 15m ( C In the Board of Supervisors of Contra Costa County, State of California NlcwPmhPr R op 19 ]Z In the Matter of ` Proposed Bus Service for Orinda. The Board having received an October 31, 1977 letter from Ns. Gerald Tyson, President of The Orinda Association, advising that its Board of Directors recommends that all of Orinda (embracing approximately the same areas as the Orinda Union School District) should be included and serviced by a bus taxing district; and Mr. Tyson having further advised that the Association recommends establishment of a County Service Area to provide the necessary funds for such bus service; IT IS BY THE BOARD ORDERED that the aforesaid recom- mendations are REFERRED to the Public Works Director for report. PASSED by the Board on November 8 , 1977.. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Mr. Gerald Tyson, President Supervisors The Orinda Association P.O. Box 97 affixed this$_ day of t7nvc�mhAr 19 77 Orinda, California 94563 Public Works Director J. R. OLSSON, Clerk Director of Planning B �� � j� � , D Clerk County Administrator y epu Jamie L. Johnson -7-Vry H-24 3/76 15m .J In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 In the Matter of _ Report of the Finance Committee on Contract Payment Problems. The Board on October 4, 1977 having referred to the Finance Committee (Supervisors R. I. Schroder and J. P. Kenny) the recommendations of Mr. C. L. Van Marter, Director of the Human Resources Agency for a long range solution to contract payment problems and in particular mental 'health contracts (described in a memorandum dated September 21, 1977) ; and The Committee having reported that it had reviewed Mr. Van Marter's proposal and believes it to be a reasonable solution to the majority of the contract payment problems, and having reconnended that the Board endorse the recommendations of Mr. Van Marter as set forth in the September 21, 1977 memorandum and authorize him to apply this procedure to any contracts within the Human Resources Agency where appropriate; IT IS BY THE BOARD ORDERED that the recommendations of the Finance Committee are APPROVED. PASSED by the Board on Movember 8 , 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Director, Human Resources Witness . Agency County Administrator affixed this 8th day of cTmr _mbt-r 197_ County Counsel J. R. OLSSON, Clerk By --c/P.�GI� � ��,?��. Deputy Clerk Jamie L. Johnson 01447 H-24 4/77 15m i he Board-of Supervisors Contra County Clerk County Cterk and ^OS�� Ex Officio Clerk of the Board (V County Administration Building Mrs.GeraldineRuwN P.O.Box 911 ,.�}�V Chief Clerk Martinez,California 94553 County (415)372-2371 James P.Kenny-Richmond 1 1St District Nancy C.Fandan-Martinez ' 2nd District .�1/ ` Robert I.Schroder-Lafayette 3rd District � R E C E L V E D Waren N.Boggess-Concord L 4th District Eric N -Pittsburg 5th Disistrictriot reNUVEMBER 8, 1977 NOV 8 1977 :. X. 01.St OM REPORT CLER Bff OF SUPER it's C 57A OFB ... ...... .................... :�,:,, FINANCE COMMITTEE ON CONTRACT PAYMENT PROBLEMS On October 4, 1977, the Board of Supervisors referred to our Committee a memorandum dated September 21 , 1977 from the Director, Human Resources Agency, setting forth recommendations for a long-ragge solution to contract payment problems relating to mental health contracts and requesting that he be authorized to implement the revised procedures proposed in that memorandum. The Committee met with representatives from the Human Resources Agency on November 7 and again reviewed the September 21 memorandum. The proposal being made at this time is that the Board sign 12-month contracts with most mental health and alcoholism providers covering the period from July 1st through June 30th of each tiscal year. When the contract expires on June 30 it would be automatically extended for a six-month period. This would give the Board of Supervisors an opportunity to complete work on the County Budget and would permit staff to determine the exact funding levels for each contractor. New contracts would then be presented to the Board with a novation agreement which would cancel the extension and permit the new contract to be effective retroactive to July 1st. These contracts would be signed after the adoption of the County Budget but not later than December 31st of each year. These amended contracts would include any additional funds for increased levels of service and cost-of-living adjustments_ In most instances, these contracts would be presented to the Board for approval during riovember and December of each year. The Finance Colr�mittee believes that this is a reasonable solution to the majority of the contract payment problems about which we have expressed concern in the past. The Committee theretore recommends that the board of Supervisors endorse the proposal set forth in the HUwan Resource Agency Director's September 21 memorandum to the Board of supervisors and authorize him to apply this procedure to any contracts within the Human Resources Agency where it appears appropriate. The Finance Committee 00448 Microfilmed with board order -2- recognizes that this procedure will not be applicable to all contracts nor all programs but it should go a long way towards resolving those problems with which the Board was faced this summer. Obert 1. Schroder James P. Kenny Supervisor, District III pervisor, Distri 0049 • Qom. �.iel7.��.fy SIJ Human RLWtl ;es Agency Date September 21, 1977 CONTRA COSTA COUNTY To Board of Supervisors 01 . . From C. L. Van Marter, irector RECEIVED• aT, SUbj REPORT ON CONTRACT PAYMENT PROBLEM ' "� ::,;.;:. • ; 4 1977 CLERK BOARD O� SUPERVISORS CONTRA"�O"STA CO. Background Information B .. 1Z, V&)a._De On July 19, 1977 your Board approved interim three-month extensions for 18 existing contracts for County mental health contractors. At the same time, your Board directed me to report to the Board by September 27, 1977 regarding recommendations for a long-range solution to ongoing contract term and payment problems. The mental health contracts, including contracts for alcohol, drug and other mental health services, have frequently required special, "last- minute" Board action to effect interim extensions and payments for contractors. The problem of providing for ongoing contract documents has been especially visible for this group of contractors because of the sizable number of contracts involved. Also, the mental health contractors have generally been handled as a group, the timing being tied into the Short-Doyle budget and State reporting requirements. But the problem of insuring ongoing payments to contractors is not unique for this group of contracts. Many Human Resource Agency contractors are nonprofit, community-based corporations that do not have the financial resources necessary to operate without regular contract payments. The correct method of preparing mental health contracts, or indeed any purchase of service contract handled by the Human Resources Agency, would be to negotiate, prepare and obtain fully-approved contract documents prior to the effective date of the contract. With the mental health contracts this is virtually an unattainable goal because the Short-Doyle and alcohol program budgets are approved by the Board and the State considerably after the start of the County's fiscal year. To further complicate the contract process, program and fiscal reporting requirements, applicable regulations, and budget and service plan formats have been subject to frequent and complex revision. As an example, the alcohol contracts are currently being redrafted for FY 1976-77: The new 1976-77 alcohol service contracts, with revised service plans and budget formats, will include augmentation payments made in the month of June and will replace contracts approved by the Board approximately one year ago. (10450 Microfilmed with board order Board of Supervisors September 21, 1977 Page 2 Recommendations To arrive at recommendations for a longe-range solution to Human Resource Agency contract payment problems, the HRA Contracts and Grants Unit has met and conferred with the representatives of the office of the County Counsel who routinely act as legal counsel for HRA and are especially familiar with HRA contract-related matters. Also, the Contracts and Grants Unit has solicited information and solutions from appropriate agency staff (Mental Health in particular) to deal with ongoing contract payment problems. I am recommending two solutions, the first would apply to mental health contract procedures; the second would apply to ongoing County-funded contracts. 1. Standard Contract and Automatic Extension. The Contracts and Grants Unit proposes to use existing standard purchase of service formats to write contracts for mental health contracts, and other contracts as indicated, that are effective for a fiscal year, but with significant differences. A standard page of Special Conditions will be drafted by the Contracts and Grants Unit and approved by County Counsel. When attached and part of a contract, the Special Conditions will: a. Provide for an automatic six-month extension of the contract at the end of the fiscal yeas, unless sooner terminated. During the extension period, service and rate would remain the same as for the prior contract period, that is, prior to June 30. This automatic extension would provide ongoing payments to contractors without a new contract document or Board action. b. Provide for a novation contract to be completed after the final Short-Doyle and/or alcohol budgets are set in October, but no later than December 31. The novation contract would be effective for the fiscal year, that is, July 1 through the following June 30, and would, in effect, supersede or replace the automatic six-month contract extension. The novation contract could provide the service plan and budget formats for the entire fiscal year and would realistically reflect County expectations for service and the actual dollar amount budgeted with Short-Doyle and County funds for that service for the entire fiscal year, subject to possible amendment at a later date. c. Specify the time period to be included for a final cost report and settlement and any required audits. This provision would allow contract fiscal matters that relate to the expired fiscal year to be resolved even though the contract has been extended for six months. Board of Supervisors September 21, 1977 Page 3 Besides providing time in which final County mental health budgets are set and approved by the State, the six-month extension period would allow time for resolution of policy issues and completion of complex budget and service plan formats so that the final novation contracts could be presented to the Board for approval during the six-month- extension period. As an example of how this system would work, I will relate it to the mental health contracts, which expired June 30, 1977, but have been extended for three months and will be recommended for extension for another three months. During-the second extension period, October 1, 1977 to December 31, 1977, novation contracts for the period July 1, 1977 to June 30, 1978 can be completed and approved. If they contain the Special Conditions I have just described, no further contract action should be required by the Board (except for termination, amend- ment, etc.) until one year from now when contracts are prepared for the period July 1, 1978 to June 30, 1979. The frantic extension actions that occur on or about June 30 each year should largely be averted. The Board should understand that this automatic contract extension beyond the term of the County's approved Short-Doyle or alcohol program will be at the County's risk in the event continued State funding cannot be obtained. However, all such extensions can be cancelled if funding proves unavailable. 2. "Contract Renewal" Form. The secondrecommended solution would apply to contracts that are basically ongoing and paid for with County funds, such as the Medical Services contracts. The affected contracts do not have a heavy overlay of State and/or Federal requirements that dictate frequent contract revision. The Contracts and Grants Unit has drafted a simple one page "Contract Renewal" form that is subject to County Counsel recommendations and final approval. This form could be put into use very soon, but would probably not have significant impact on ongoing contract preparation and payment problems until the end of the present fiscal year. The Contracts and Grants Unit would use this renewal form when the existing contract format did not' require format modification, but required renewal for the new fiscal year. This contract renewal form can modify the payment limit, rate, number of units of service, or change the legal authority. owllri2 Board of Supervisors September 21, 1977 Page 4 There are related policy issues that have direct bearing on ongoing contract payment problems, such as the increasing numbers and complexity of contract and grant requests that are being processed by the HRA Contracts and Grants Unit and the possible modification of the bureau- cratic procedures related to contract implementation. However, I have chosen to limit my recommendations to practical streamlined contract procedures within the existing HRA Contracts and Grants framework. Hopefully, the mental health contract payment crisis situations can be averted with these recommendations. The problem is ever-changing and will no doubt require continual attention and development of standard contract documents and variations of their usage. I therefore recommend that your Board receive this report at your meeting of September 27, that you approve the recommendations made in this report and authorize the Director, Human Resources Agency, to implement these revised procedures as soon as details can be worked out with the County Counsel. CLVM:dg cc: County Administrator's Office County Counsel June M. Larson Charles Pollack, M.D. L. G. Pascalli Jerry Nava Jerry Nichols 00453 In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Report of the Finance Committee on Employees Retirement System. The Board on March 15, 1977 having referred to the Finance Committee (Supervisors R. I. Schroder and J. P. Kenny) the recommendations of the Actuary for the Employees' Retirement System, and on Clay 31, 1977 having also referred a letter from the County Administrator commenting on the financial condition of said system; and The Committee having this day submitted a report (a copy of which is attached hereto and by reference made a part hereof) , and recommending that the aforesaid issues be removed from Committee; IT IS BY THE BOARD ORDERED that the recommendation of the Finance Committee is APPROVED. PASSED by the Board on November 8, 1977. i that the foregoing is a true and correct co of an order entered on the I hereby certify g g copy minutes of said Board of Supervisors on the date aforesaid. } Witness my hand and the Seal of the Board of cc: Finance Committee Supervisors Retirement County Administrator affixed this 8th day of November19_1Z J. R. OLSSOIN, Clerk B ? Cly , C /r��-Deputy Clerk Jamie L. Johnson 00454 H-24 4/77 15m "The Board of Supervisors Contra '~�County °�°^ Clerk and • Costa •(�.J_1 o t�l� Ex Officio Clerk of the Board County Administration Building MAL Geralwne RUN*" P.O.Box 911 Chief Clerk Martinez,California 94553 County (415)372-2371 James P.Kenny-Richmond 1st District ('� �y Nancy C.Fandan-Martinez F{ E C �—� � ]-E 2nd District ''� 11 LL j_ v �f Robert I.Schroder-Lafayette � {I`�yY�✓ 3rd District 1tr `/ Warren N.8opyaaa-Concord r NOV y 8 1977 4th District Eric H.HasseNine-Pittsburg November 8, 1977 K. v=- �•: 5th District jC ,0K 0 OF SUpE�C -RA OST REPORT OF FINANCE COMMITTEE ON REFERRALS RELATING TO RETIREMENT SYSTEM On March 15, 1977 the Board referred to the Finance Committee recommendations of the Actuary for the Employees' Retirement System, and on May 31, 1977 a letter from the County Administrator commenting on the financial condition of said system. The recommendations of the Actuary related primarily to the requirement of increased funding of the cost-of-living feature, and to utilization of a portion of Retirement Surplus to assist in funding the system to help meet the impact of inflation. A further recommendation related to estimated costs of funding proposed legislation relating to retirement benefits for retirees when the Consumer Price Index increased more than 5% in any one year. The matter of funding of cost-of-living feature of the retirement system has been dealt with in the process of negotiations with employee organizations for the 1977-1978 fiscal year, and in June the Retirement Board authorized a transfer of $1.9 million from Retirement Surplus to the Advance Reserve to assist in offsetting the costs of salary inflation. The legislative measure referred to above was approved by the Legislature but vetoed by the Governor. No further action is required on any of these issues at this point in time. The letter from the County Administrator commenting on the financial condition of the retirement system highlighted the policy issues of the advisability of retaining stocks in the investment portfolio and the importance of utilizing investment earnings to help fund system costs. The latter issue, as noted above, was dealt with by the Retirement Board for the 1975-1976 fiscal year, and the Committee advised that the actuarial survey now in progress will provide information on which similar action may be taken for the 1976-1977 and 1977-1978 fiscal years. The former issue - -2- advisability of retaining stocks in investment portfolio - is an issue under continuing consideration by the Retirement Board and is within the jurisdiction of said body. No Board of Supervisors' action is required on either of these referrals and, accordingly, their removal from Committee is recommended. R. I. SCHRODER J. P. KEN Supervisor, District III J Supervisor, 'st -ct I (11145 j In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Proposed County Participation in New Management Training 0. Program Related to Criminal Justice Problems. The Board on October 4, 1977 having referred to the Internal Operations Committee (Supervisors E. H. Hasseltine and N. C. Fanden ) a letter from the National Association of Counties and the National Sheriffs ' Association inviting one Board member and the County Sheriff to- participate in a new management training program related to criminal justice problems; and Supervisor Hasseltine this day having orally reported that in view of the cost, timing and other activities in progress , the Committee recommends that the County not participate in the program at this time; IT IS BY THE BOARD ORDERED that the recommendation of the Internal Operations Committee is APPROVED. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC: Committee Members Supervisors The County and affixed this8th day of., November 1977 Corrections County Sheriff-Coroner County Administrator J. R. OLSSON, Clerk By �� . Deputy Clerk Vera Nelson H-24 4/77 15m 00457 In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 In the Matter of Report of the Planning Commission on the Request of John and Fay Newkirk and Robert Wilcox, Applicants and Owners , (2160-RZ) to Rezone Land in the Concord Area. The Director of Planning having notified this Board that the Planning Commission recommends approval of the request of John and Fay Newkirk and Robert Wilcox, applicants and owners, (2160-RZ) to rezone 2.06 acres, more or less, fronting approximately 238 feet on the north side of Myrtle Drive approximately 1,880 feet east of Ayers Road, Concord area, from Single Family Residential District-15 (R-15) to Single Family Residential District-40 (R-40) ; IT IS BY THE BOARD ORDERED that a hearing be held on Tuesday, December 6, 1977 at 11:05 a.m. in the Board Chambers, Room 107, Administration Building, Pine and Escobar Streets, Martinez, California. IT IS FURTHER ORDERED that the Clerk, pursuant to code requirements, publish notice of same in the CONCORD TRANSCRIPT and give notice by mail to all persons shown on the last equalized assessment roll as owning real property within 300 feet of the property which is the subject of the proposed zoning change. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. ce• J. & F. Newkirk Witness my hand and the Seal of the Board of R. Wilcox Supervisors List of Names Provided affixed this-nth day of 19 77 by Planning Director of Planning J. R. OLSSON, Clerk B :? �G �i ��/•LL�7L Deputy Clerk Jamie L. Johnson 004158 H-24 3/76 15m RECEIVE CONTRA COSTA COUNTY NOV / 1977 PLANNING DEPARTMENT J. R. OLSSON CLERK BOARD OF SUPERVISORS ONT 5 Co. . .... .......Deputy TO: Board of Supervisors DATE: 31 October 1977 Attn: Clerk of the Board FROM: Anthony A. Dehaesus SUBJECT: REZONING: Newkirk & Wilcox (2160-RZ. Director of Planni 2.06 Acres, R-15 to R-40 - Concord Area. (S.D. IV) Attached is Planning Commission Resolution No. 83-1977, adopted by the Planning Commission on Tuesday, October 18, 1977, by a vote of 6 AYES - 1 ABSENT (Milano) . This application was reviewed by the Planning Commission on Tuesday, October 11, 1977, and was approved for change from Single Family Residential District (R-15) to Single Family Residential District (R-40), by a vote of 6 AYES - 1 ABSENT (Compaglia) . The property is described as being approximately 2.06 acres fronting approximately 238-ft., on the north side of Myrtle Drive, approximately 1,880-ft. , east of Ayers Road, in the Concord Area. The following people should be notified of your Board's hearing date and time: John & Fay Newkirk (Owners) City of Concord, Planning Department 5151 Myrtle Drive Attn: Peter H. Hirano Concord, California 94521 1950 Parkside Drive Concord, California 94519 Robert C. Wilcox (Owner) 5145 Myrtle Drive Concord, California 94521 Mr. Anthony Miranda (New Owner) 5151 Myrtle Drive Concord, California 94521 Imogine L. Kling 5155 Myrtle Drive Concord, California 94521 AAD/v Attachments: Resolution, Findings Map, Area Map, Neg.EIR; Staff Report, Minutes. cc: File 2160-RZ Mr. Anthony Miranda Supervisors, District: I, II, III, IV, V. W459 Microiiimed, with board order RESOLUTION NO. 83-1977 RESOLUTION OF THE PLANNING COMMISSION OF THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA, INCORPORATING FINDINGS AND RECOMMENDATIONS ON THE REQUESTED CHANGE BY JOHN AND FAY NEWKIRK AND ROBERT WILCOX (APPLICANTS AND OWNERS) (2160-RZ), IN THE ORDINANCE CODE SECTION PERTAINING TO THE PRECISE ZONING FOR THE CONCORD AREA OF SAID COUNTY. WHEREAS, a request by JOHN AND FAY NEWKIRK AND ROBERT WILCOX (Applicant and Owner) (2160-RZ), to rezone land in the Concord Area from Single Family Residential (R-15) to Single Family Residential (R-40), was received by the Planning Department Office on July 28, 1977; and WHEREAS, a Negative Declaration of Environmental Significance was posted August 31, 1977; and WHEREAS, after notice thereof was lawfully given, a public hearing was held by the Planning Commission on Tuesday, October 11, 1977, whereat all persons interested therein might appear and be heard; and WHEREAS, the Planning Commission having fully reviewed, considered and evaluated all the testimony and evidence submitted in this matter; and NOW, THEREFORE, BE IT RESOLVED that the Planning Commission recommends to the Board of Supervisors of the County of Contra Costa, State of California, that the rezoning request of JOHN AND FAY NEWKIRK AND ROBERT WILCOX (Applicant and Owner) (2160-RZ), be APPROVED for change from Single Family Residential (R15) to Single Family Residential District (R-40), and that this zoning change be made as is indicated on the findings map entitled: A Portion of the Districts Map for the Clayton Valley Area, Contra Costa County, California, Insert Map No. 27. BE IT FURTHER RESOLVED that the reason for this recommendation is as follows: (1) The Proposed rezoning is in conformance with the General Plan. (2) Is consistent with the pattern of development of surrounding areas. 00460 Kcrohlmed wish board order r RESOLUTION NO. 83-1977 BE IT FURTHER RESOLVED that the Chairman and Secretary of this Commission shall sign and attest the certified copy of this resolution and deliver the same to the Board of Supervisors all in accordance with the Government Code of the State of California. The instruction by the Planning Commission to prepare this resolution was given by motion of the Planning Commission on Tuesday, October 11, 1977, by the following vote: AYES: Commissioners- Milano, Walton, Young, Phillips, Stoddard, Anderson. NOES: Commissioners - NONE. ABSENT: Commissioners -Compaglia. ABSTAIN: Commissioners - NONE. I, Donald E. Anderson, Chairman of the Planning Commission of the County of Contra Costa, State of California, hereby certify that the foregoing was duly called and held in accordance with the law on Tuesday, October 18, 1977, and.this resolution was duly and regularly passed and adopted by the following vote of the Commission. AYES: Commissioners - Compaglia,Phillips, Stoddard, Young, Walton, Anderson. NOES: Commissioners- None. ABSENT: Commissioners - William L. Milano. ABSTAIN: Commissioners - None. rman o e arming Commission of t e County of Contra Costa, State of California n ATTEST: RECEIVED ' �� 1977 e�retary o t e ar}ning Commis con o t e ���V County f`Contra Costa, State of California �. R. OLsSori GLER BOARD OF SU?cRVWRS ,�COP1T; OVA CO. B y dckt'�— Deputy Micra;iimed with board order U. S. A. �• :'1� fR-15 tiR20 l /,%fes � y / /; /ice ��� ^► //�� ,r .R 40 / !,Rezone �' w � �` ` �r' !� ` •' `� �� I/.From ToRAD .41 Jil R-10 R-?!«�,''! ! � I � I I I`�♦ '� i -" �f I / � .�.;, i" ,�,/,f/1�v /f; �T _L lookl 1.4 II _ 800' t 1, „ ot,�a� �.- �_, Chairman of the Contra Costa County Planning Commission, State of California, do hereby certify that this is a true and correct copy of A POR116" Or Tut. � iankiCSS MAP FhaMuE C LAY-rain VAL.La y haLa8� COMM-Ty- CALIVaIRUM- 22 indicating thereon the decision of the Contra Costa County Planning Commission in the matter of 2(gO.R C xrman of the Con ra Costa County ATTESPlanning Commission, State of Calif, �C; 1 / � s�ecret ry of tie Contra Cosa County Planning Commission, Stafe of Calif. Findings Map Microti#med with board order CONTRA COSTA COUNTY PLANNING DEPARTMENT NOTICE OF Completion of Environmental Impact Report X X X X Negative Declaration of Environmental Significance Lead Agency Other Responsible Agency Contra Costa County c/o Planning Department P.O. Box 951 Martinez, California 94553 Phone (415) 372-2031 Phone EIR Contact Person Margaret Coulter Contact Person PROJECT DESCRIPTION: JOHN AND FAY NEWKIRK AND ROBERT WILCOX (APPLICANTS AND OWNERS) COUNTY FILE 2160-RZ: The applicants request to rezone approximately 2.05 acres from Singe Fami y Residential District R-15 to Single Family Residential District R-40. Subject property fronts approximately 238 feet on the north side of Myrtle Drive, approximately 1880 feet east of Ayers Road, in the Concord area. (CT 3552) The Project Will Not Have A Significant Effect On The Environment Although this is a request for downzoning which restricts parcel sizes to one acre in an urbanized area (contributing to leapfrog and ex-urban development) it does not change the existing situation on either parcel. As long as the General Plan shows the property for Medium Density Residential Development, future development of the property should not be restricted by this rezoning. Rezoning to R-40 will allow property owners to keep horses on the subject parcels; keeping of horses is consistent with properties in the general area and should not have a negative impact. It is determined from initial study by Margaret Coulter of the XXX Planning Department that this project does not have a significant - effect on the environment. Justification for negative declaration is attached. U The Environmental Impact Report is available for review at the below address: Contra Costa County Planning Department 4th Floor, North Wing, Administration Bldg. Pine & Escobar Streets Martinez, California DaQPo Final date for revic-wlappeal By � Planning Departmelij Representative 00 463 Micro filmed with board order In the Board of Supervisors of Contra Costa County, State of California November 8 . 19 77 In the Matter of _ Execution of Statement of CSA Grant Number 90195-78/01 IT IS BY THE BOARD ORDERED that the Board Chairman is AUTHORIZED to execute documents ACCEPTING a Community Services Administration Community Action Program Grant of $715,500 for the balance of the Program Year ending June 30, 1978. ACCEPTED BY THE BOARD November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Ori g. Dept.: OEO Supervisors cc: County Administrator y affixed this8th da of November 19 77 Auditor-Controller _ J. R. OLSSON, Clerk B Deputy Clerk Maxine M. Neuf d 00464 H -24 3/76 15m t COMMUNITY SERVICES ADMINISTRATION STATEMENT OF CSA GRANT OMr'"''D°'°"`d DMB No. 116 R0211 (OEO 1Astrsction 6710-1) 1. NAME AND ADDRESS OF GRANTEE 2. GRANTEE NO. FUND SOURCE CODE FRY ACTIOr4 NO. 90195 . 1 S I '78 i G( Contra Costa County Board S. EFFECTIVE DATE of Supervisors October 1, 1977 2265 Contra Costa Boulevard 4. OBLIGATION DATE 1004 .. PROGRAM YEAR Pleasant Hill, California 94523 wailed to ca«..00rCreatee) FROM To 7/1 6/30 REOUIREO TERMI- PLANNED PROGRAM FEDERAL FUNDS NON-PCOKMAL NATION MINIMUM P.A. ACTIVITY PROGRAM ACCOUNT NAME AWARDED &Name DATE NO.MONTNS NO. CODE THIS ACTION (if ar.Fli- FUNDING AMOUNT Coble) PROVIDED a. 7. u. Y. 10. 11. 12. 13. 01 GK 1 CAA Administration 126,144 40 84,096 9 General Community 05 GK 1 ProRramming 589,356 40 392,904 9 I TOTAL 715,500 14. RECOMMENDATION FOR APPROVAL 1 certify to the sufficiency of this grant and recomm appy al. TYPED NAME d TITLE OF RECOMMENDING OFFICIAL SIGNATURE DATE ALPHONSE RODRIGUEZ, Regional Director k'�ULP 1'' - --77 t5, STATEMENT OF CSA APPROVAL Federal funds as shown in Column 9. are hereby obligated for the program proposed by the grantee a and in theattachments to this statement. Program account budgets may be modified by the grantee onl under general fle:ibili �abov idel nes or in accordance with written CSA approval. The Non-Feder;.l Share may be met by poolis all red by CSA Iostrnctio APPROVED BY:(Typed name&title) SI ATURE APPROVIN FFICI DATE ROBERT N. SMITH, Assistant OCT 2 0 1977 Director for Community Action 16. GRANTEE ACCEPTANCE OF GRANT On behalf of the grantee, I accept the grant and all modificationsrgeaeral conditions, special conditions I through ,._ and requirerneots atrached hereto. There we pages tach his fo ACCEPTED BY:(Typed name and:it le of authorized official sl Nair E DATE Guard or Sunzrnsors! ` 2'�Ib 1977 A N. o eels CSA FORM 314 MAY 75 (REPLACES OEO FORM 314.DATED AUG 7t, WHICH MAY BE USED uwr1L JuN 15 1076.) Microfilmed with board order OrVICC OF ECONO..IC OPPORTUNIT• FPreI Approved ' EX74LANATION OF BUDGET AND WORK PROGRAM CHANGES Budtet Bureau No. 116-ft01.0 t. NA&E OF GRANTEE 2. ENO.OF PROGRAM YEAR J. GRANTEE NO. PROG. YR. ACTIpNNU. Contra Costa County Board / } of Supervisors 6/30 90195 - 78 ! 01 A. PROGRAM ACCOUNT H. NUMBER b. NAME CAA Administration C. BEGINNING d. ENDING 01 05 General Community Programming 7/1/77 6/30/78 I f I - This grant action completes the Community Services Administration- funding I of the grantee's previously approved work program (CAP Form 419 dated j Julie 7, 1977 ) for the program year ending June 30, 1978 t f • - i I� I I - i S. THE GRANTEE MUST RESUBMIT THE FOLLOWING FORMS. IF APPLICABLE. REFLECTING THE CHANGES INDICATED ABOVE CAP FORM!]. PARTICI!•ANTSrExPENDITURES PLAN CJ CAP FORM•A. PARTICIPANT CNARAC TERISTICS PLAN CJ CAP FORM•S. ADMINISTERING AGENCY FUNDING ESTIUATE r OEO FORM 321= JUL 72 MCPLACI S CAP FOWU 2eC. wNICN 83 OBSOLETE. - y GSA DC 73-610 In the Board of Supervisors of Contra Costa County, State of California N 0 V 81977 19 In the Matter of Contract Amendment Agreement X28-429-2 with Santa Clara County Superintendent of Schools The Board having authorized negotiations for a Contract Amendment Agreement with Santa Clara County Superintendent of Schools by its order dated September 27, 1977, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract Amendment Agreement #28-429-2 with Santa Clara County Superintendent of Schools for provision of office support services and to extend the contract termination date from September 30, 1977 to November 14, 1977, with a Payment Limit increase of $1,000 for a new Contract Payment Limit of $22,983, effective September 9, 1977, and under terms and conditions as more particularly set forth in said Contract Amendment Agreement. PASSED BY THE BOARD on NOV 81977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human Resources Agency Supervisors NOV 81977 Attn: Contracts S Grants Unit affixed this day of 19 cc: County Administrator -- County Auditor-Controller County Manpower Project J. R. OLSSON, Clerk Director Deputy Clerk Contractor SD:dg H-24 3/76 15m . .._ ----�_._.f_ _. -�......�..,..�..,.s ....--�.. W WA W CONTRACT IAMENDMENT AG?.EEIENT (C"ontra Costa County Human Resources Agency) +^/ Number 1. Iden=i=ication o: Contract to be Amended. ?iur )er: 28-429-L �_Dal^tmaP_t: human Resources Agency Manpower Project Subject- Consultation and technical assistance services to provide a study of the regional labor market Erfective -Date of Contract: April 25, 1977 2. Parties. The County of Contra Costa California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: SANTA CLARA COUNTY SUPERINTENDENT OF SCHOOLS Capacity: Public Agency Address: Center for Educational Planning, 100 Skyport Drive, San Jose, California 9511.0 3. Amendment Date. The effective date of this Contract Amendment Agreement is September 9, 1977 4. AmenLment SDecifications. The Contract identified above is hereby amended as set forth in -,he "Amendment Specifications" attached hereto which are incorporated herein by reference. 5. Legal Authority. This Contract Amendment Agreement is entered into under and subject to rhe following legal authorities: Title I of the Comprehensive Employment and Training Act of 1973 (CETA), as amended (P.L. 93-203, 87 Stat. 839; P.L.93-567, 88 Stat. 1845) ; 29 USCA §801ff; California Government Code Sections 26227 and 53703. 6. Si nates. These signatures attest the parties' agreement hereto. COUNTY OF,C_O I S7A, CALIFORKV. CONTRACTOR BYL� -6110-12 A,,, Chai_zman, Board of Supervisors (Designate official capacity in business Attest: i. R. Olsson, County Clerk and affix corporation seal) State of California ) 'Ey 211 County of Contra Costazd ) Deputy ACKNOWLEDGi4EN"' (CC 1190.1) The person signing above for Contractor Recommended by Human Resources Agency known to me in those ind .vidual and business capacities, personally appeared before me today and acknowledged that he/ By they signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. For,: ADproved: County Counsel Dated. //-/- 7 7 f r JLeauty NoTP4- Public/Deputy Cd�.q_ C Microfilmed with board oridct A AMENDMENT SPECIFICATIONS Number it " 4 2 9 ' 2 . In consideration of Contractor's agreement to a reduction in the level of certain office support services which were originally to be provided by County for Contractor in support of Contractor's activities under the Contract identified herein, and in consideration of Contractor's agreement to provide these needed office support services instead, County agrees to increase the total amount payable to Contractor under the Contract Payment Limit by an additional $ 1,000 , and to extend the term of the Contract by an additional 45 days County and Contractor agree, therefore, to amend said Contract, effective September 9, 1977, as specified below, while all other parts of the Contract remain in full force and effect: 1. Extension of Term. Paragraph 3. (Term) of said Contract is hereby amended, er"fective September 9, 1977, by extending the contract termination date specified therein from September 30, 1977 to November 14, 1977 2. Payment Limit Increase. Paragraph 4. (Payment Limit) of said Contract is hereby amended, effective September 9, 1977, by increasing the amount specified therein from $ 21,983 to a new total of $ 22,983 3. Addition of Contractor's Obligation to Provide Office Support Services. Part 1. (Services), page 1., of the Service Plan is hereby amended, effective September 9, 1977, by adding a new Paragraph i. to read as follows: "i. Provide all office support services, including services of a tele- phone receptionist-interviewer, as may be needed on or after September 9, 1977, in addition to the office support services which are provided by County as set ford: below." 4. Modification of Service Schedule. Part 2. (Service Schedule), page 2. , of the Service Plan is hereby amended, effective September 9, 1977, by extending the Completion Dates specified therein for Service Components f., g. , h. , and i. , to read as follows: Original New It Service Component Completion Date Completion Date f. Conduct employer survey for 8/31/77 9/30/77 Contra Costa County. g. Review, sort, and code 8/31/77 10/31/77 questionnaires from survey. h. Run computer programs on all 8/31/77 11/14/77 available labor demand and supply data. i. Prepare User's Handbook, 9/30/77 11/14/77" compile and submit final data reports, and provide in-service training. 5. Reduction in Level of County's Office Support Services. Part 3. (County's Office Support Services), page 2., of the Service Plan is hereby amended, effective September 9, 1977, by reducing the maximum number of months for County's provision of the services of one telephone receptionist-interviewer (full-time) specified therein, from three months to a new maximum of one and one-half months during the period from June through September 8, 1977. Initials: Contractor County Dept. 00469 In the Board"of Supervisors of Contra Costa County, State of California November8 , 19 77 In the Matter of Approval of Start-up Contract #24-743 for East County Alcohol Services IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Start-up Contract #24-743 with East County Community Detoxification Center for Comprehensive East County alcohol services during the period November 1, 1977 to December 31, 1977, not to exceed a cost of $29,666 in County alcohol funds for FY 1977-75. PASSED BY THE BOARD on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this 8th day of November ig 77 County Auditor-Controller County Piedical Services County Alcohol Services v J. R. OLSSON, Clerk BDeputy Clerk M ine M. Neu e1 EH:sh 0070 H-24 3/170 15m Contra Costa County Standard Fora STANDARD CONTRACT (Purchase of Services) Contract Identification. (Start-tip Contract) Number Deoartment: Medical Services/Mental Health Subject: Detoxification alcohol services, alcohol recovery services, and drop-in alcohol services ?. Pa-_:es. The County of Contra Costa California (County) , for its Department named and the following named Contractor mutually agree and promise as follows: Contractor: EAST COUNTY CO�1MUNITY DETOXIFICATION CENTER Ca?acity: Nonprofit corporation Andress: 500 School Street, Pittsburg, California 94565 3. Term. The effective date of this Contract is November 1. 1977 and it to^inates n rember 31 , 1977 unless sooner terminated as provided herein. 4. Pa}--ent Limit. County's total payments to Contractor under this Contract shall not _.teed $ ?q.666 5. Count's Obligations. County shall make to the Contractor those payments described in the Pavment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out t' --z war% described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 6. Project. This Contract implements in whole or in part the following described ?rDject, the application and approval documents of which are incorporated herein by re_e ence: Contra Costa County Alcoholism Program Budget for 1977-78 and any modif:L- ca=ions or revisions thereof. 9. Legal Authority. This Contract is entered into under and subject to the following leas authorities: Welfare and Institutions Code, Sections 5170 - 51.76; Welfare and Institutions Code, Section 19900, et seq. 10. Signatures. These signatures attest the parties' agreement hereto: CC-7_NT" OFSTA CALIFORNIA CONTRACTOR C.airnan, Board of Supervisor] De gnate official capacity in business Attest: J. R. Olsson, County Clerk and affix corporation seal) State of California ) County of Contra Costa ) ss. Deputy ACKNO14LEDG114ENT (CC 1190.1) The person signing above for Contractor .Rez="ended by Department known to me in those individual and business capacities, personally appeared before me today and acknowledged that he/ 3: ey signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Acoroved: County Counsel Dated: 7 �D� putt' ut County Clerk i/ LDE�PUTY LI ASETH P. HUTC INS CC: . :T(REti 6/76) tra Costa County, Califor�i ►-i Microfilmed with goard orapr 111 �1 Contra; Costa County Standard Fora PAYMENT PROVISIONS (Cost Basis Contracts) Number 241 - 7 1. PaNg.-ent Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. PaN-rment Amaunts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [X] a. $ 14,833 monthly, � in advance. [ ] b. $ per unit, as defined in the Service Plan, or [ J c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] [ ] a. General Services Administration Federal ,`Sanagement Circular I;MC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost) , and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [X] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment Amounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. (A-4618 REV 6/76) -1- X114'12 Contra Costa CoUnty Standard Farm PAYMENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Idithhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of: this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7. Audits. The records of the Contractor may be audited by the County, State, or. United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustments made pursuant to Paragraph 6. (Cost Report and Settlement) above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. 0114`13 (A-4618 REV 6/76) -2- SERVICE PLAN /� Number s — 7 4 3 1. State Cost Regulations. Pursuant to Paragraph 3. (Allowable Costs) of the Payment Provisions, the allowability of Contractor's costs that have actually begin incurred under this Contract shall be determined in accordance with applicable State regulations, including, but not limited to, the Payment Cost Reporting System :Manual for County Alcoholism Programs. Allowable costs shall not include remodeling art-i/or equipment purchases as to any item which has a useful life in excess of three years and a value in excess of $300 (or as otherwise may be required by County), except that part of such costs which can reasonably be charged to depreciation. 2. Annual Audit. Contractor shall provide County with an annual audit by a Certified Public Accountant, verifying the cost report submitted under the Payment Provisions of this Contract. 3. State Guidelines. Contractor shall comply with all applicable administrative guidelines contained in the Payment Cost Reporting System, as issued by the Office of Alcoholism. 4. Admission Policy. Contractor's services shall be provided hereto in accordance with Contractor's admission policies for services, if applicable, attached hereto and incorporated herein. 5. Budget of Estimated Program Expenditures. Contractor shall provide services under this Contract in accordance with the Budget of Estimated Program Expenditures, attached hereto, which is incorporated herein by reference. 6. Service. The Contractor shall provide the following services during the term of this Contract: a. Social Setting Detoxification Services will be provided at State- certified East County Community Detoxification Center, 500 School Street, Pittsburg, California 94565, designated by the Board of Supervisors as a facility for 72-hour treatment and evaluation of inebriates pursuant to the provisions of Welfare and Institutions Code Section 5170, and to be maintained by the Contractor for the purposes specified in W & I Code Section 5170. Application for admission will be according to the terms of Welfare and Institutions Code Sections 5170.3 and 5172.1. This facility will be available at all times for use by County as specified herein. Persons who would otherwise be referred for placement in this facility will be referred by Contractor to a like facility if all beds are taken. Such referral will be directly to the individual seeking voluntary admission or to the County- designated or other person seeking involuntary placement of an inebriated individual. Servi.:es will be available seven (7) days a week, twenty-four (24) hours a day in a residential setting. The average stay at the Contractor's facility will be approximately three (3) days, but a shorter or longer stay may be arranged, subject to the terms of Welfare and Institutions Code Section 5171. The primary objective of the program is to provide a supportive atmosphere in which a client can recover from the toxic effects of alcohol and to provide the same individual with information regarding alternatives. Additionally, the client will have the opportunity to reach a state of sobriety in a supportive, non-medical, non-institutional setting with the help of other clients and the staff, comprised in part of sober alcoholics. The facility will be equipped and staffed to provide meals, snacks, beds, laundry, and toilet facilities, secured storage for the clients' personal belongings, information and referral service about other community resources and programs. These services will be provided as needed, in a timely fashion, taking into consideration the individual needs of the client. Initials: ont _actor County Dept. -1- SERVICE PLAN Numbed • If any client demonstrates symptoms of illness other than simple intoxication, Contractor will send that client to a licensed medical facility for immediate eva:sation of and care for that problem. Costs for such medical evaluation or care are not covered under terms of this Contract. b. Recovery Home Services will be provided at State-certified residential facilities and will include the following: (1) Room and Board. (2) Education regarding alcoholism and recovery. (3) Contact with other residents, when appropriate. (4) Recreational opportunities. (5) Help in developing social skills within the residential setting and larger community. (6) Individual recovery planning. (7) Group and/or community meetings. (8) Other services as needed or appropriate. C. Drop-In Services will be provided at Contractor's facility, located at 62 East 4th Street, Pittsburg, California, five (5) days per week, Monday through Friday, 9:00 a.m. to 5:00 p.m., for persons who wish to come and go as they please. The program will be non-structured and will consist of information and referral services and other social services in a comfortable setting. Participants will be provided with coffee, chairs, opportunities to visit with other participants, read, and/or participate in other activities as available. The primary emphasis will be to provide supportive, non-institutional service to the sober alcoholic. 7. Service Units. Contractor shall provide not less than the following units of service: a. Social Setting Detoxification Services. 500 Units of Service A unit of service, for reporting purposes, shall be defined as the provision of 72-Hour Detoxification Services for one client in one residential day; i.e., any portion of a single 24-hour period ending at 12:00 midnight during which a client receives care and/or treatment within a residential setting provided by Contractor. b. Recovery Home Services. 250 Units of Service A unit of service, for reporting purposes, shall be defined as the provision of Recovery Home Service for one client in one residential day; i.e., any portion of a single 24-hour period ending at 12:00 midnight during which a client receives care and/or treatment within a residential setting provided by Contractor. c. Drop-In Services. 235 Units of Service A unit of service, for reporting purposes, shall be defined as the provision of Drop-In Service for one client during any portion of a single eight- hour day during which a client comes to the drop-in facility. 8. FY 1977/78 Contract. This two-month, start-up contract shall be subject to any further contract which County and Contractor may enter into covering the provision of alcohol services during FY 1977/78 (July 1, 1977 to June 30, 1978), in accordance with the Contra Costa County Alcoholism Program Budget for 1977-78 and any modifications or revisions. thereof. Initials: r �/ ContYactor County Dept. -2- 004'lti) BUDGET OF ES'MWEED PROGRAM MENDITURES Number 24 - 740 Estimated 2-Month Amounts A. Operational Budget. Cost Categories 1. Personnel $ 22,034 2. Operational Cost 422 3. Administrative Costs 890 4. Facility Costs 1,566 5. Equipment & Supplies 320 6. Program Support 5,204 Gross Allowable Program Cost $ 30,442 Applicable Outside Revenue* - 776 Net Allowable Program Cost $ 29,666 (Contract Payment Limit) *:ponies to be collected and applied to the Gross Allowable Program Cost by Contracror during the 2-month program period. Estimated Program Amounts B. Net Program Budget. (County Reimbursement) 1. 72-Hour and Social Setting Detoxification Services $ 19,555 2. Recovery Home Services 6,000 3. Drop-in Services 4,111 TOTAL (Contract Payment Limit) $ 29,666 C. Payment Adjustments. Adjustments in County's total payments to Contractor pursuant to the Payment Provisions shall not be limited by the specific line item Cost Category amounts nor the Estimated Program Amounts set forth above, subject to Contract Payment Limit. 0 Initials: 2 Contractor Coun y Dept. nr�a��� i i i ADMISSION POLICY 7 Z STANDARDS OF MEDICAL CARE TO BE USED IN THE EVALUATION OF NON-MEDICAL FACILITIES CARING FOR THE ACUTELY IN X C TED R D Definition: Non-medical facilities caring for the acutely intoxicated individual are biose in %-hich the resident receives observation, nourishment, and psychological support. The resident does not receive drugs or medical evaluation or care in that facility. No medications are kept in the facility except oral vitamin supplements and physician-prescribed medications for individual residents--centrally stored, to be supervised by staff member. Admission Protocol A. Those eligible: 1 . male and female, non-sectarian 2. anyone over 18 3. those under 18 who have parental consent or who declare themselves to be emancipated minors. B. Those ineligible for admission: 1. those intoxicated from drugs other than alcohol , or from alcohol in com- bination with another drug: a) as judged by staff member, on the basis of the person's behavior b) as judged by the person's history (does he admit to using other drugs or have history of using other drugs?) 2. those whose behavior would be dangerous to staff or other residents 3.' those who require professional nursing care 4. those unable to walk 5. those with obvious indication of illness more severe than simple intoxication in the judgement of the admitting staff member 6. those who need restraints 7. those whose vital signs fall outside the limits listed in IV-A 8. those who are immediately eligible for transportation to acute medical care Note: There should be no regulation preventing or deterring re-admissions. (1(14"1�7 24 - 743 AVAILABILITY AND ACCESSIBILITY"OF SERVICES The alcohol abuser and his family must have access to all appropriate services of the Center without regard to age, race, creed, national origin, economic status, ability to pay, or the medical diagnosis of alcoholism. RESOURCES TO FACILITATE DELIVERY OF SERVICES The Center shall develop and utilize effective procedures to assure that all clients get the help they need, that it is timely, appropriate, and that the community's resources are used to the best advantage. In order to achieve full utilization of the Center's services a mutually understood and respected referral procedure shall be developed with all helping agencies and services in the East County area. Additional coordinating procedures shall include interagency agreements and arrangements made between agency directors. The Center Director shall also encourage program coordination through local associations of community agency directors. Every effort shall also be made to enable staff to share their observations. • x(14�b _Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. C. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. nWU9 (A-4616 REV 6/76) -1- Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 004SU (A-4616 REV 6/76) -3- In the Board of Supervisors of Contra Costa County, State of California Nov 81977 . 19 In the Matter of Approval of Medical Services/PHP Contract #26-041-1 for printing services IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #26-041-1 with Robert Pollack Partnership for printing of the Medical Services-Prepaid Health Plan (Key Plan) Handbook during the period 10/1/77 to 12/31/77 at a cost of $4400. PASSED BY THE BOARD on NOV 81977, 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors NOV 81977 cc: County Administrator affixed this day of_ 19 County Auditor/Controller Medical Services Prepaid Health Plan J. R. OLSSON, Clerk B Deputy Clerk EH:sh (� A�J H-24 3/76 15m 1��14{ 1 .Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. 5. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph 5.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. OOLT 9 (A-4616 REV 6/76) -1- Contra Costa County Standard Form •' GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminatory Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- Contra Costa County Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts & Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. 001180 (A-4616 REV 6/76) -3- In the Board of Supervisors of Contra Costa County, State of California NOV 8 1977 19 in the matter of Approval of Medical Services/PHP Contract #26-041-1 for printing services IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #26-041-1 with Robert Pollack Partnership for printing of the Medical Services-Prepaid Health Plan (Key Plan) Handbook during the period 10/1/77 to 12/31/77 at a cost of $4400. PASSED BY THE BOARD on NOV 81977, I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator NOV 81977 affixed this County Auditor/Controller day of 19 Medical Services Prepaid Health Plan f J. R. OLSSON, Clerk Deputy Clerk EH:sh H-24 3/7615m 00481 Contra Cota Count•. Standard Form SHORT FOR.'i SERVICE CONTRACT fl i OP-tract I'�nCl--ication. Plumber - - Department• Medical Services Subject: PHP printing; services 2. Parties. The Count; of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Robert Pollack Capacity: Partnership Address: 601 Tarrytown Court Walnut Creek, California 94598 3. Term. The effective date of this Contract is October 1, 1977 and it terminates December 31, 197: unless sooner terminated as provided herein. 4. Termination. This Contract nay be terminated by the County, at its sole discretion, upon rive-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payr-ent Limit. County's total payments to Contractor under this Contract shall not exceed $ 4,400 6. Countv's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 4,400 per service unit: ( ) session, as defined below; or ( ) calendar (insert day, week or month) NOT TO EXCEED a total of 1 service unit(s) . 7. Contractor's Obliations. Contractor shall provide the following described services: Printing of 10,000 copies of PUP Handbook, Benefits Leaflet and .Iap in 2 colors according to County approved specifications. For payment purposes, 1 unit of service consists of the following services and fees: Typesetting-$200 Design/Layout- $250 Printing-$3,150 Administration and Ha.-idling-$540 Tax on applicable services- $260 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and eWployees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 11. Signatures. These signatures attest the parties' agreement hereto: COU`: �4l'�CoNT; OSTA, CALIF ORN CONTRACTOR 4WA/ A-ZA4 $y BY Designee Recot*ended by Department FORM APPI-.OVIE` JOHN B. CIt,JSEN, CountY(Qgnate official capacity) Ae By BY Deputy:L qForm llesignee approved by County Cou ro-O N2 (-k- 0 7/76) Microfilmed with boord order BOARD OF SUPERVISORS OF CONTRA COSTA COLDM, CALIFOP.iIA - Nov. 8, 1977 NOTE TO CLAIMAXT Claim Against the County, ) The copy o5 t►hiA ocumexti mu. aeu to you is yowt Routing Endorsements, and ) notice o5 tie action taken on your ctain by .`he Beard Action. (All Section ) Boatd o5 SupertvZsctA (Patag•taph 111, Wow,' , references are to California ) given pu,%4uant to Govetnment Code Secti.on.5 911.8, Government Code.) ) 913, 9 915.4. Ptea6e note the "tvavii.ng" beeow. Claimant: Bobbie Spears, 1820 — 2nd Street, Richmond, CA - Attorney: Eugene Seltzer Address: 3521 Grand Avenue, Oakland, CA 94610 Amount: S1019000.00 Date Received: October 6, 1977 By delivery to Clerk on By mail, postmarked on _, i11d—g1Ue I. FROM: Clerk of the Board of Supervisors TO: County Counsel Attached is a copy of the above-noted Claim or Application to File Late Claim. DATED: ()i't_ 6� 1977 J. R. OLSSON, Clerk, By Deputy II. FROM: County Counsel TO: Clerk of the Board of Supervisors (Check one only) ( ) This Claim complies substantially with Sections 910 and 910.2. ( This Claim FAILS to comply substantially with Sections 910 and 910.2, and we are so notifying claimant. The Board cannot act for 15 days (Section 910.8) . ( ) Claim is not timely filed. Board should take no action (Section 911.2) . ( ) The Board should deny this Application to File ato im(fgrc 411.6) . DATED: JOHN B. CLAUSEN, County Counsel, A Deputy III. BOARD ORDER By unanimous vote of Supervisors present (Check one only) (XX) This Claim is rejected in full. ( ) This Application to File Late Claim is denied (Section 911.6) . I certify that this is a true and correct copy of the Boards Order entered in its minutes for this date. DATED: Nov. 8. 1977 J. R. OLSSON, Clerk, by C� ) Deputy WARNING TO CLAIMANP (Government-Code Sections 911.8 & 913) You have onty 6 ment►vs 6,%om the maiZing oa notice to you WEVzin which to bite a count action on thi..6 &ejected Uaim (see Govt. Code Sec. 945.6) on 6 month.6 Snom the deniaC o6 yours Appticati.on to Fite a Late Ctaim within which_ to peti tion a cowr t Son netie6 Snom Section 945.4 .5 cta im-6it i.ng deadt ine (see Section 946.6) . You may seep the advice o6 any a tvt-ney o' yours choice .in connection with titin matte Ij tiou want to consu,P.t apt atto.tney, you shoutd do .6o i mediate y. IV. FROM: Clerk of the Board TO: (1) County Counsel, (2) County Administrator, & (3) Public Works, Business & Services Division Attached are copies of the above Claim or Application.- We notified the claimant of the Board's action on this Claim or Application by mailing a copy of this document, and a memo thereof has been filed and endorsed on the Board's copy of this Claim in accordance with Section 29703. DATED: Nn,,_ Q. lo-77 J. R. OLSSON, Clerk, By iet sQti � Deputy r V. FROAI: (1) County Counsel, (2) County Administrator, TO: Clerk of the Board (3) Public Works of Supervisors Received copies of this Claim or Application and Board Older. ni►a8, 3 DATED: Nov. 9, 1977 County Counsel, By County Administrator, By Public Works, By 8 . 1 Rev. 3/77 CLAIM AGAINST THE COUNTY OF CONTRA COSTA Charter Section 87 and Government Code Section 910 to 911.2 require that all claims must be presented to the Controller or to the Clerk of the Board of Supervisors within 100 days from date of accident or incident. CLAIMANT'S NAME: Bobbie Spears CLAIMANT'S ADDRESS: 1820 - 2nd Street TELEPHONE: 236-7084 Richmond, CA AMOUNT OF CLAIM: $ 101,000. 00 ADDRESS TO WHICH NOTICES ARE TO BE SENT: Bobbie Spears c/o Eugene Seltzer 3521 Grand Avenue Oakland, CA 94610 DATE OF ACCIDENT: July 10, 1977 at approximately 7:00 p.m. HOW DID IT OCCUR: Members of the Contra Costa County Sheriff's Department forcibly ousted Claimant and her children from their residence at gunpoint, without cause or reason. DESCRIBE DAMAGE OR INJURY: Severe emotional distress and nervous shock with resulting physical symptoms. NAME OF PUBLIC EMPLOYEE (S) CAUSING INJURY OF DAMAGE, IF KNOW: Unknown ITEMIZATION OF CLAIM (List items totlaing amount set forth above) General Damages $ 100 ,000. 00 Lost Wages $ 1,000. 00 Medical Bills $ Not yet ascertained TOTAL $ 101,000.00 Signed by or on behalf of Claimant IZ44.40 Dated: October 3 , 1977 Att . ey for Cla '�r nt Liu-a I LED OCT �; ;y ; 00484 J. R. OL'=-N CLERK BOARD O: SUPERVISORS Co2:RA,CaA^CO. �,�+ with board order In the Board of Supervisors of Contra Costa County, State of California Wovember 8 , 19 77 In the Matter of Relief of Cash Shortage in the Accounts of the Alcoholism Information & Rehabilitation Services, Health Department Pursuant to the provisions of Resolution Number 2702, adopted by the Board on January 28, 1964, IT IS BY THE BOARD ORDERED that authorization is GRANTED for relief of a cash shortage in the amount of $23.00 in the accounts of the Health Department, Alcoholism Information & Rehabilitation Services. PASSED BY THE BOARD on :Iovember 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Director, HRA Witness my hand and the Seal of the Board of Health Officer Supervisors County Administrator affixed thiss « day of november 19 77 Auditor-Controller District Attorney J. R. OLSSON, Clerk B � Li P_.:[cam' 6� Deputy Clerk Patricia A. Bell IK H-243/76 Ism 00485 In the Board of Supervisors of Contra Costa County, State of California AS EX OFFICIO GOVERNING BARD OF CONTRA COSTA COUNTY SANITATION DISTRICT NO. 15 November8 , 19 7L In the Matter of Approving and Authoring Payment for Property Acquisition - Bethel Island Area - Sanitation District No. 15 Work Order No. 5400-927 IT IS BY THE BOARD ORDERED that the following settlements and Right of 41ay Contracts are APPROVED and the Public Works Director is AUTHORIZED to execute said contracts on behalf of the District: Parcel Contract No. Grantor Date Address Amount 10 Florence Smith 10/18/77 c/o Robert Gates, Attorney $215.00 100 Bush Street San Francisco, CA 94104 27 The Willows at 10/15/77 The Willows at Bethel $100.00 Bethel Island Island, a limited partnership, 4047 Long Beach Blvd. Long Beach, CA 90807 The County Auditor-Controller is AUTHORIZED to draw warrants in the amounts specified to be delivered to the County Real Property Division. The County Clerk is DIRECTED to accept said Easements from above-named Grantors for Contra Costa County Sanitation District No. 15. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originator: Public Works Department, Supervisors Real Property Division affixed this-8 th day of Isovember 19 77 cc: County Auditor-Controller . R, OLSSON, Clerk Deputy Clerk Patricia A. Bell oMS6 H •24 3J76 ISm c In the Board of Supervisors of Contra Costa County, State of California AS EX-OFFICIO THE GOVERNING BOARD OF THE WEST COUNTY FIRE PROTECTION DISTRICT November 8 , 19 77 In the Matter of Approving Inspection Services Contracts for the West County Fire Protection District Re-Roof, E1 Sobrante. (7260-4683) The Board of Supervisors, as ex-officio the governing board of the West County Fire Protection District, APPROVES and AUTHORIZES the Public Works Director to execute Inspection Services Contracts with Messrs. J. M. Nelson, Robert G. Grady, Laurel Roderick Cameron and Robert G. Soto for con- tract documents review and construction inspection services for the West County Fire Protection District Re-Roof, 4640 Appian Way, E1 Sobrante. These contracts are effective November 8, 1977 and provide for payment in accordance with the standard rates of payment indicated in the contracts. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Dept. Witness my hand and the Seal of the Board of Buildings and Grounds Supervisors cc: Public Works Department affixed this 8th day of November 19 77 Agenda Clerk Architectural Division J. R. OLSSON, Clerk County Auditor-Controller By ��� p ty . De u Clerk J. Dye County Administrator N.POUS P. Burton Inspectors F!-24 3/76 15m CONTRACT - Special Engineering-Administrative Services • Construction Supervision & Inspection 1. Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: West County Fire Protection District b) Inspector's Name & Address: J. M. Nelson, 1905 Pachpcn goal yard- Martinez, California 94553 c) Effective Date: November 8 1977 d) Project's Name and Location: West County Fire Protection District Re-Roof 4640 Appian Way, E1 Sobrante, California, Budget Line Item No. 7260-4683 e) Rate of Compensation: $14.54 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AG CY Contra Costa Count _ CTOR By . ���21,111111A�� Public Works Dire r NE ON 3. Parties. Effective on the above date, a above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Qualifications & Conditions, Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency parallels that which exists be- tween the Public Agency and the Architect, but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. Formed Approved by County Counsel 1-77 Microfilmed with board order '' += b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. C. Public Agency-Contractor Coordination. He shall effectively maintain close. coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications, drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below). e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when- so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters, such as suggesting change orders or reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to' accom- modate on-the-job problems, and report them ►•pith recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. S ccial Duties & Instructions. The Inspector's duties specially concerning the progress of•the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,-,.the local , State, Federal , NF6U, NEPA, etc. , codes, regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications, contracts , change orders , directives , etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports_ He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies , Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. -2- c. `Material Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates, maintenance manuals, operating instructions, keying schedules , catalog numbers, vendors addresses and telephone contacts , etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the lst through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pty period if a demand billing is received by the County Public Works Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shown. -3- 00490 - CONTRACT Special Engineering-Administrative Services Construction Supervision & Inspection 1. Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: West .o n X Firp Protection Qistrirt b) Inspector's Name & Address: Rnhert D_ rrady. 6+4 Cnllinc Drive, Pleasant Hill . California 94523 c) Effective Date: November S. 1977 d) Project's Name and Location: (est County Fire Protection District Re-Ronf, 4640 ADRian Way, E1 Sobrante. California. Budget Line Item No- 7260-4683 e) Rate of Compensation: 513.65 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AG ICY /Con Costa County I SPECTOR By Public Works Dire t r ROBERT G. GRADY 3. Parties. Effective on the above date, the above-named Public Agency (Ow er) and the above-named Inspector mutually agree and promise as follows: -4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position corn-nonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency para le s that which exists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. X114 y1 . ' Formed Approved by County Counsel 1-77 Mkrofi)Med— ord-:Qrdef �' _ b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications , drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below). e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters, such as suggesting change orders or reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. SnIccial Duties & Instructions. The Inspector's duties specially concerning the progress of.the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,-. the local , State, Federal , NF6U, NEPA, etc. , codes , regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications, contracts, change orders, directives , etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies, Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purposeofthe report. Ll 192 -2- c. '# •Material Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates , maintenance manuals, operating instructions, keying schedules, catalog numbers , vendors addresses and telephone contacts, etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pav for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the 1st through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the oty period if a demand billing is received by the County Public !•!orks Department on the last County working day of the period. b. Mileage authorized by the Public Idorks Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause sho:•m. 00493 -3- - CONTRACT Special Engineering-Administrative Services Construction Supervision & Inspection 1. Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: West County Fire Protection District b) Inspector's Name & Address: laurel Roderick Cameron, 751 Valita DrivP. San Leandro California 94577 c) Effective Date: November 8 1977 d) Project's Name and Location: West County Fire Protection District Re-Roof, 4640 Appian Way, E1 Sobrante, California, Budget Line Item No. 7260-4683 e) Rate of Compensation: $13.65 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AGE CY Contr Costa County INSPECTOR By Public Works Direc r LAUREL RODERiCK CMERON 3. Parties. Effective on the above date, the above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services inc u e the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency para lels that which exists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. 00494 M'crofilmed with boa Formed Approved by County Counsel 1-71 b. Status & Relationshio with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications , drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawin;s prepared by the Contractor's employees (see also 7-a, below). e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- tens, such as suggesting change orders or reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recoinmendations to the Contractor on all pay estimates . g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth reviews of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. Srccial Duties & Instructions. The Inspector's duties specially concerning the progress of.the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the . contents of,-. the local , State, Federal , NF6U, NEPA, etc. , codes, regulations, directives , requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications , contracts, change orders , directives , etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies , Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. -2- c. 'Material Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop draaings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees , certificates, maintenance manuals, operating instructions, keying schedules, catalog numbers , vendors addresses and telephone contacts , etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pav for Services & Reimbursement for Exoenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the 1st through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the oby period if a demand billing is received by the County Public :•forks Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for o:.ned and non-owned automobiles , with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause sho:•m. 00419 -3- CONTRACT ' Special Engineering-Administrative Services Construction Supervision & Inspection I. Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: West County Fire Protection District b) Inspector's Name & Address: Robert G. Soto, 785 Kenston Drive, Clayton, California 94517 c) Effective Date: November 8, 1977 d) Project's Name and Location: West County Fire Protection District Re-Roof, 4640 Appian Way, E1 Sobrante, CaFi7ornia, Budget Line Item No. 7239--TM e) Rate of Compensation: $13.65 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AG ICY conga Costa County INSPUG ByV. adc� Q Pub i Works i r t r 3. Parties. Effective on the above date, the above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Oualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His indep2ndent contract relationship with the Public Agency para lets that which e„ists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. Microfilmed with b card order. ",�� Formed Approved by County Counsel 1-77 h. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontracter(s); and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications, drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawing's prepared by the Contractor's employees (see also 7-a, below) . e. Personal Presence & Observation. He shall be personally. present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-D.rner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters , such as suggesting change orders or-reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. S-ccial Duties & Instructions. The Inspector's duties specially concerning the progress of the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,-. the local , State, Federal , NFBU, NEPA, etc. , codes, regulations, directives , requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications, contracts , change orders , directives, etc. , which determine work to be done by the Contractor (see also 5-d, above) . b_ Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies , Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. -2- _.. c. 'Material Records. He shall maintain records of materials and/or equipment ' delivered at the site, shoving manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans , shop dra,•rings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates , maintenance manuals, operating instructions, keying schedules , catalog numbers , vendors addresses and telephone contacts , etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the lst through the 15th and 166th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pay period if a demand billing is received by the County Public Works Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for o,::ned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shoan. 00499 -3- ' In the Board of Supervisors of Contra Costa County, State of California November 8, . 19 77 In the Matter of Approving Inspection Services Contract for County Leased Building, 367 Civic Drive, Pleasant Hill. (4405-4825) The Board of Supervisors APPROVES and AUTHORIZES the Public Works Director to execute an Inspection Services Contract with Mr. Robert G. Soto for contract documents review and construction inspection services for County Leased Building - 367 Civic Drive, Pleasant Hill . The Contract is effective November 8, 1977 and provides for payment for services in accordance with the standard rates indicated in the Contract. PASSED by the Board on November 8, 1977. hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originator: Public 1%forks Dept. Supervisors Buildings and Grounds affixed this 8th day of_ November 19 77 cc: Public IJorks Department Agenda Clerk Architectural Division J. R. OLSSON, Clerk County--Auditor-Controller By 10V /p!�`u.� , Deputy Clerk J. Dye N•PoUS Office of the County Administrator P. Burton Inspector H-24 3/76 ISm (1115 U spccial Gri:;l •21(':'irl -�iC{ lin'_ .tr'%ltive Ce:; CUrl::i:2':iC` .Gn ;;!l 1:.•.�.j ^} '�-1 .T_rl 1 `hcsc zpeclal cel?'=iti0:1:: c12'C i[1COr j10:'a`veCl below by re hence . a) Public A-cricy : Contra Costa County b) Inspector' s tis'e u Address : Mr. Robert G. Soto 985 Kenston Drive, Concord, CA 9451.7 c) E f ecc=vc OaLe : November 8, 1977 d) Project 's Name and LUctttiGn ' County Leased Euilding at 367 Civic Drive, Pleasant Hill , Budget ine Tlem No. 440 - BZ5 e) Alate of Co^per.sation: 13.65 per hour 2. •g+'_:natures . Thecaesi�n�t.s=es catt st►, the agreement e. t.o. PUBLIC tMNM, Ontra Costa Countv IE'S?i;C='0? By `public .•Jor;:s :3i_ ctG=• Robert G. Soto 3. Parties . Effective on the above date, the above-named Public ':--ncv (owner) and the above-named Inspector mutually agree and pro-mise as follows ; 4. General !;ual'fI_-ations 29, Condit ion s . Public Agency hereby contracts With inspector, as o:lc� s7E'Ci all trained, experienced, expert and com- petent to perform the special en-o--neerIng- and admit"istr wVe services of a construction supervisor and inspector, including those associated with the continuous construction supervision position cO--.-.'o,.1y known as Clerk-of-the-.dorksb .in connection :rith the above construction project , Which services are necessarily incident to the services performed for the Public Agency by architects and enEineers in the design and con- struction sup_rvision of construction projects. This agreelment does not preclude other employment of the Inspector if it does not interfere with the duties and hours of vior:t required herein. 5. Term. The duration of this contract is the duration of this construction project , but either party may ter:,l_nate it by giving 30 days advance written notice to the other. 6. General n•.ltic z & instructions. The In2pector's construction super'llcion and Inspection services include the following, general duties and lnstructions : a. Sti tun & .`Rel-ntl onsh-1 o with Public t: "erhC' and Architect- His i:1�'.=Oend-_nt cc:.z;ra .`. lil`.:1 tn:' ,bl' c. A ::!nc, parallels that v.hi ch exists `:.e PLJ1_' C n,:_-? cy and the Architect ; but he is sub- ordinate ub- ordinate to the Architect , because the Architect is respori2ible for the des!,-,n of the ,pro.,ect and for general supervision of its con_tr'ucticn pursuant to the Public AFency-Arc:h`_tect aZre; ment . Microfilmed with board order _. 0501 Form Approved by County Counsel 1-77 r� • ;.i: :t.! ;s 7 :. t):3 - L:I 1 .I: s''�rlt:►" L�=J' Flt.' ::11:11.1 J1 Cintal11 it CliJ:!'ij.fiCti t CIi, uI1Ci!.. :;t _:tt:ill�; p x;11::1 :;i,.: .:UI'l:I::f_•n Url ti1C jU✓ bl'•t he :i!iall c0ou"UCt only tlil'UUr:Ij t.I:;r job superint cz,dc:nt, and :;i;:_l.l not Lha Gont2';!ct:orl .; dutieo; and he shall nc;; directly to the Cont,ractor':; y- '( ) or stud he --Ii-,ll 1m:.-iediately advi_:e the Architect cif any cazc where the PUbl iC Agenc, L;lvc in:;tructlor,'s to the Cont'ractor's cniployccs . e. Public I,rrcnc :-COI?tractor Cooi,din:r.t::i.on. lie sh<<11 effectively maintain cloL;c coordination of Liu! work arld tile 'o Irner's requirclnents by frequent , regular conferences or other Suitable means ,, especially where projects involve alteration:, or lnodificat-ion:, of or addition's to an exit.-tint-,- functioning facility , ;:11icI1 rlin:.t be Inaintairigd - as an operating unit duvin(; conduct of construction work, and therefore require special alertness to job conditions t;hich may affect :uch con- tinuing operations. IIe nhall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. Ile shall become thoroughly familiar with zti.t contract documents includinc; specification; , dra,•r- ings and addenda; and he shall suncrvise and check the adequacy and accuracy of required "as built" drawlnr-s prepared by the Contract'or' s employees (see also 7-a, belOW) . e. Personal 'Presence & Observation. Ile shall be personally present whenever rior;2: is being performed (f:ven on overtirle, night , holiday or weekend basis ::hen so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of ::ori: being performed by the General Contractor and sub contractor(s ) for certification to Public Agency-Owner that such woric is being performed in a skillful manner and in accordance with the requirements •of the contract documents. f. Advice & Suvgestions. He shall advise Public Agency on all construction natters , succi as suggesting chanUe orders or reviewing con- struction schedules; he shall evaluate suggestions or modifications which have been rade to accommodate on-the-job problems, and report them with reco,mmendat Ions to the Architect; and he shall review and make recom- mendations to the Contractor on all pay estimates. !a, Pre-Construction Review of Contract Documents. When so directed by- the Public Ar-ency, he shall perform in-depth revietr of the contract documents before construction begins, and make appropriate recommendations thereon to the Public Agency. 7. Special D'.:ties Instructions. The _inspector' s ditties specially concerning Lhe progress of -rile work include the follo .,.L a. General Records F: Files. He shall maintain a file of, and be �:aare of the contents of, t;.-le local, State , Federal, IIj�c3U, Id EPI:, etc. , lodes , rec-ulations , directives , requirements , etc. , wI?ich are pertinent :o this project , and are provided by the Public Agency; and he shall ainta;n a co,:plete rile of all drawings, specifications, contracts, :hange orders, directives , etc. , which deterrilne work to be done by then`,�`,2 ;ontractor (see also 6-d, above) . 11,,1 ll b . Mary and. 11-norts . EI^ shall raairtain a bound daily diary, ' notin,; therein job prub,lems , conferences and remar:•:s ; and hc• shall • submit all reports dc-cm-et nece:; .ary by St_.te arid Federal agencies , Architect and Public Aeercy, trh.i.ch :,-hall be timely and in sufficient detail to satisfy the purpose of the report . - c . Material Records . Ile shall maintain records of materials and/or equipment delivered at the site , sho:•ring m=anufacturers ' names , catalog, model serial number, style , type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop dra:•rinrs and/or specifications , or are approved by the Architect . He shall certify to Public Agency that all materials used in construction are as specified in contract documents ; and, on completion and/or - installation of each applicable item, he shall collect and assemble relevant information (including guarantees , certificates , maintenance manuals, operating instructions , keying schedules , catalog numbers , vendors addresses and telephone contacts , etc . , of materials and/or equipment as required) ; and at the completion of the project , he shall deliver this information to the Architect for delivery to the Public Agency . ' 8. Pay for Services & Reimbursement for Efoenses . a. Public Agency shall pay Inspector for theGe services , at the above rate , for semi-monthly pay periods of the 1st through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or on the 25th of the month following the pay period -if a demand billing is received by the County Public Works Depart- ment on the last County working day of the period. b . ' Mileage authorized by the Public Works Director or his deputy shall be reimbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs . - 9 . Insurance . Inspector shall , at no cost to Public Agency , obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for awned and non-owned automobiles , with a minimum combined single limit coverage of $500 ,000 for all damages due to bodily injury , sickness or disease , or death to any person, 'and damage to property including the loss of use thereof, arising out of each accident or occur- rence . Inspector shall furnish evidence of such coverage , naming Public Agency, its officers and employees as additional insureds , and requiring 30 days ' written notice of policy lapse or cancellation. 10 . Enforcement and Interpretation of Contract. The- Public Agency's agent for enforcing and interpreting this Contract is the County's Public Works Director or a deputy . 11 . Adjustment of Compensation . The rate of compensation may be adjusted by mutual consent of the parties for good cause shown.- Fora, prepared by County Counsel's Office (CC-61 : :10/76) -3- - 00,903 In the Board of Supervisors of Contra Costa County, State of California November 8, , 19 77 In the Matter of Approving Inspection Services Contract: for County Leased Building, 816 Main Street, Martinez. 4423-4827 The Board of Supervisors APPROVES and AUTHORIZES the Public Works Director to execute an Inspection Services Contract with Mr. Robert G. Soto for contract documents review and construction inspection services for County Leased Building - 816 Main Street, Martinez. The Contract is effective November 8, 1977 and provides for payment for services in accordance with the standard rates indicated in the Contract. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originator: Public Works Dept. Supervisors Buildings and Grounds affixed this 8th day of November 19 77 cc: Public Works Department Agenda Clerk Architectural Division J. R. OLSSON, Clerk County Auditor-Controller By Deputy Clerk J. Dye N.POUs Office of the County Administrator P. Burton Inspector 00,504 If - 2.1 3/76 15m Cts,.i•�tl1�.`S� SpeCiZr.l i:rti:Sn•:_'r, �rtr-_i�tl:sinl:trrttive :;t. •. z=vice '� Ct}n:L'-;tr.` :Ctn :;�[:7i•": 1sjr.�n % Irt:' �E..ti;�n 1. Condit-ions. These special cenditions are inc-or posted below by re: -rc:lce: a) Public agency: Contra Costa County b) Inspector' s IIe.mr- u ,address : Mr. Robert G. Soto 985 K nston Drive Concord, CA 94517 C) Effecti•io rJat4 : November 8, T-9 77— d) Project Is ;lanae and Locaticn: Count Leased But ing aMain Street Martinez, Budget Line Item No. c) .Bate of Car per.satlt)::: _$13.65 per hour 2. Si jnatures. These signatures attest. the parties ' agreementhereto. PUBLIC `..Ji1"�v CoVtTa Co to County 111SPECTOR , . By Public Works ll:r ctor Robert G. Soto 4K 3. Parties. Effective on the above date, the above-naned Public Agency (owner) and the above--named Inspector mutually agree and promise as follows : u. General Quallfication; & Condit+ons . Public Agency hereby contracts with inspector, as one specially trsi,ed, experienced., expert and com- petent to perform the special ems-ineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con;'ruction supervision position comumorfly known as Clerk-of--the-=port.;,, in connection with the above construction project „ which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and con- struction supervision of construction projects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hourz of wor,. required herein. 5. Ter: . The duration of this contract is the du.ation of this construction project , but either party may terra_nate it by giving 30 days advance written notice to the other. 6. General Duties .1, Instructiona. The Inspector's construction super inion and Inspection services include the following, general duties and instruction3 : a. Status F RLlatj onshl:) .Lith Pu51i A.-enc—i and Architect His ind=pendenL cc!i-_r-'...c4 relarla ship lth t.h2 Public -^g7•2ncy parallels t1.1-1.1 which exists bet—en the Public Agency and the Architect ; but he is sub-- ordinate to the Architect , because the Architect is responsible for the deslgn of the ?ro'ect a^d for general supervision of its construction pursuant to the Public Agency-Architect aoreer..wnt . Form Approved by County Counsel 1-77 Microfilmed with board order ' J ` ':. `;`.-i1.!—_ .• :Ir-� l._ e)!i -1ii_1 ,i .fw r-.•)ttl_t_ •�./);• �Jt: .:l:L!1.� ::Zlit tl 1L dif;ril.hiC•v L'.1L ulldt,L S'j til Lllf_• ::O"1'j:Y.:f_rl Ult thC! IUL V buil h s'lall cCulGUCt only LIIrow'.1i i-1:_ cu"ItracLot'' :. Job superintct:G_. , w ,:1 rti all not " ':t�j::e i �•' ; • and h 'lt f v L. a:.:, LIC (�Uitt2' '1:0. tilltic'.,, _n Shall i,.ot: i i:'e i11:iLI`11 Li:):2:: d1r(-c1.z.y to Lho Contractor'.; Cliij)IU��Ce(;) -or subconl.rztctor(3) ; a::d he shall lr,med:IaLel advi";e the Architect of any case 111101.0 tyle PUbMc Agency i'eI))•c ;cnL<<Li:vc:; U.ive in:;tructiorts to the Contractor's employeco . c. Public Coo2.-d .nat i.on. IIe shrill effectively mail lain Clow;;, COOI'U!1:aLl.ot1 of Lilc Cuntracto ':; work and the owner's requirctz_nts by frequent, regular conferences Or other suitable means , especially where project:.; involve alteration:; or modifications of or additions to an e::i:.ting functioning facility , ::Biel. trltlsL be maintairtgd as an operating unit during; conduct of conutruetion work, and therefore require special alertness to job conditions which may affect sued con- tinuing operations . IIe :;hall coordinate Accessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity wi-1L.h Contract. Ilse shall become thoroughly falmiliar Frith all ll coltrac; documents including; specifications, dra;':- ings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below) . e. Personal Presence & Observation. Fie shall be personally present whenever wor":: is being, perforimed (even on overtime, night , holiday or weekend basis ::hen so directed) , and shall attend reetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of :work being perfor�:�ed by the General Contractor and subcontractors) for certification to Public 'AL;ency-Owner that such work is being; performed in a skillful manner and in accordance with the requirements *of the contract documents. f. Advice & SLIFgCStions. He shall advise Public Agency on all construction matters, such as sugCesting change orders or reviewing con- struction schedules; he shall evaluate suggestions or modifications which have been ;.wade to accor:L^:odste on-the-job problems, and report them with recommendations to the Architect; and he shall review and make recom- mendations to the Contractor on all pay estimates. ,g. Pre-Construction Review of Contract Documents. When so directed by* the Public Ar-ency, he shall perfor.-m in-depth review of the contract documents before construction begins, and make appropriate recommendations thereon to the Public Agency. 7. Special Duties & Instructions . The Inspector' s duties specially concerning the pr oo.ess of-the torr: include the following: a. General Records �. riles. fie shall maintain a file of, and be :;,,are of the contents of, the local, State , Federal , NIPBU, MEPA, etc. , nodes , reEulations , directives, requirements , etc. , which are pertinent :o this project , and are provided by the Public Agene;;; and he shall -aintain a complete file of all drawings , specifications, contracts, Mange orders, directives , etc. , tirhich determine work to be done by thent1�`,� .ontractor (see also 6-d, above) . 11►►` `` b . Diary =etu1 i'.-worts . 1k.- shall mz intlain a bound daily diary, noting; therein job p,: ob Le m:; , conf or•enceas and remar::s ; and 11c• shall subm.1-t all repor-LS deerw.-d nece:::.-S. by State and Federal ageneiez , krchitect and Public Af;ency , %hich :.hall be timely and in sufficient detail to satisfy the purpose of the report . c. Material Records . lie shall maintain records of materials and/or equipment delivered at the site, showing manufacturers I names, catalog„ model serial number, style , type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications , or are approved by the Architect . He shall certify to Public Agency that all materials used in construction are as specified in contract documents ; and, on completion and/or - installation of each applicable item, he shall collect and assemble relevant information (including guarantees , certificates , maintenance manuals , operating instructions , keying schedules , catalog numbers , vendors addresses and telephone contacts , etc . , of materials and/or equipment as required) ; and at the completion of the project , he shall deliver this information to the Architect for delivery to the Public Agency . - - 8. Pay for Services .& Reimbursement for Er.Denses . a. Public Agency shall pay Inspector for these services, at the . above rate, for semi-monthly pay periods of the 1st through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or on the 25th of the month following the pay period 'if' a demand billing is received by the County Public Works Depart- ment on the last County working day of the period. b . ' Mileage authorized by the Public Works Diredtor or his deputy shall be reimbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9 . Insurance . Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500 ,000 for all damages due to bodily injury , sickness or disease , or death to any person, 'and damage to property including the loss of use thereof, arising out of each accident or occur- rence . Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days ' written notice of policy lapse or cancellation. 10 . Enforcement and Interoretation of Contract. The-Public Agency's agent for enforcing and interpreting this Contract is the County's Public Works Director or a deputy . 11 . Adjustment of Compensation . The rate of compensation may be adjusted by mutual consent of the parties for good cause shown.' Form prepared b; County Counsel's Office (CC-61 :. :10/76) —3— . BOARD OF SWERVISORS, CONTRA COSTA COM, CALIFORNIA Re: Speed Limits on ) TRAFFIC RESOLUTION NO. 2 391 - SPD SUNSET ROAD ) (Rd . #8361 ) , Brentwood Area j Date: NQV 8 1977 (Supv. Dist. V - Brentwood ) The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of an engineering and traffic survey and recommendations thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Chapter 46-2 (§46-2.002 ff.), this Board hereby determines that the present speed limit(s) established on the below-described road, a street within the criteria of Vehicle Code Section 22358 , is(are) more than reasonable and safe, and hereby determines and declares that the following speed limit(s) is(are) most appropriate, reasonable, and safe prima facie speed limit(s) there: • Pursuant to Section 22358 of the California Vehicle Code, no vehicle shall travel in excess of 35 miles per hour on that portion of Sunset Road 08361 ) beginning at the inter- section of State Highway 4 and extending easterly a distance of 1 , 500 feet; thence No vehicle shall travel in excess of 50 miles per hour on that portion of Sunset Road beginning at a point 1 ,500 feet east of Highway 4 and extending easterly to a point 2660 feet west of Eden Plains Road; thence No vehicle shall travel in excess of 40 miles per hour on that portion of Sunset Road beginning at a point 2660 feet west of Eden Plans Road and extending easterly to a point 1200 feet east of Eden Plains Road (Ordinance Number 72-77 pertaining to the existing 35 mph and 50 mph speed limit on Sunset Road is hereby rescinded. ) NOV g 1977 Adopted by the Board on......................._._ PASSED unanimously by Supervisors present. cc: County Administrator Sheriff California Highway Patrol 00-908 T-14d BOARD OF SU°ERVISORS, CONTRA COSTA COUNTY. CALIFORNIA Re: ) Pursuant to Section 21101 (b) of the) TRAFFIC RESOL11TI0i1 i10 . 2394 - 3-Way-STP CVC, Declaring a Stop Intersection ) NOVat MIRANDA AVENUE (1#42346) s Date: 1977 GRANITE DRIVE (n4437AB) , Alamo Area (Supv. Dist. V - Alamo ) The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of a traffic and engineering survey and recommenda- tions thereon by the County Public Works Department's Traffic Engineering Division , and pursuant to County Ordinance Code Sections 46-2 .002. - 46-2.012 , the following traffic regulation is established (and other action taken as indicated) : Pursuant to Section 21101 (b) of the California Vehicle Code, the intersection of MIRANDA AVENUE Q42348) and GRANITE DR WE (4437AB) , Alamo, is hereby declared to be a three-way stop intersection and all vehicles shall stop before entering or crossing said intersection. NOV 8 1977 Adopted by the Board on------------------------.--._.-__. Sheriff California Highway Patrol T-14 0005 1" BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA Re: ) Pursuant to Section 22507 of the j TRAFFIC RESOLUTION MO . 2395 - PKG CVC, Declaring' a Parking Zone on ���V $ 1977. TRAILS END DRIVE (4655A) Date: Walnut Creek Area ) (Supy. Dist. III - Walnut Creek The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of a traffic and engineering survey and recommenda- tions thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code - Sections 46-2.002. - 46-2.012 , the following traffic regulation is established (and other action taken as indicated) : Pursuant to Section 22507 of the California Vehicle Code, parking is hereby declared to be prohibited at all times on the west side of TRAILS END DRIVE (#4655A) Walnut Creek beginning at a point 47 feet south of the center line of North Gate Road and extending southerly a distance of 1900 feet. T.R. #2227 pertaining to prohibited parking on the east side of Trails End Drive is hereby rescinded. Nov $ 1977 Adopted by the Board on--------------..--_-__..___........_ Sheriff California Highway Patrol 00510 T-14 r In the Board of Supervisors of Contra Costa County, State of California November 8 " 19 ZZ— In the Matter of Approving Inspection Services Contracts for the Mechanical and Safety Alterations, Civic Center Improvements, Martinez (4405-4267-C1-EDA) The Board of Supervisors APPROVES and AUTHORIZES the Public Works Director to execute Inspection Services Contracts with Messrs. J. M. Nelson, Robert G. Grady, Laurel Roderick Cameron and Robert G. Soto for contract documents review and construction inspection services for the Mechanical and Safety Alterations, Civic Center Improvements, Martinez. These contracts are effective November 8, 1977 and provide for payment in accordance with the standard rates as indicated in the contracts. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Dept. Witness my hand and the Seal of the Board of Buildings and Grounds Supervisors cc: Public Works Department affixed this 8th day of November 19 77 Agenda Clerk Architectural Division J. R. OLSSON, Clerk County Auditor-Controller By � Deputy Clerk J. Dye K POUS Office of the County Administrator P. Burton Inspectors 0015-11 11 - 2.1 3/76 15m - CONTRACT Special Engineering-Administrative Services Construction Supervision & Inspection 1 . Special Conditions. These special conditions are incorporated below by reference• a) Public Agency: Contra Costa County b) Inspector's Name & Address: J. M. Nelson, 1905 Pacheco Boulevard Martinez, California 94553 c) Effective Date: November 8, 1977 d) Project's Name and Location: Mechanical and Safety-Alterations. Civic Center Improvements, Martinez, Budget Line Item No. 4405-4267-C1-EDA e) Rate of Compensation: $14.54 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AGEN YCo tr Costa County ECTOR By . l 6�l e0 Pub is Works Direct N SON 3. Parties. Effective on the above date, above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one special Ty trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services inc u e the following general duties and instructions. a, Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency parallels that which exists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. 00,512 Microfilmed with board order Formed Approved by County Counsel 1-77 b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications , drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below) . e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters, such as suggesting change orders or .reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins, and make appropriate recommendations thereon to the Public Agency. 7. S;ccial Duties & Instructions. The Inspector's duties specially concerning the progress of the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of.,-. the local , State, Federal , NFBU, NEPA, etc. , codes , regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications, contracts, change orders , directives, etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies, Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. 00,913 -2- c c. !Material Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates, maintenance manuals, operating instructions, keying schedules, catalog numbers, vendors addresses and telephone contacts, etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the lst through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pay period if a demand billing is received by the County Public Works Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shown. 00514 -3- CONTRACT ' Special Engineering-Administrative Services Construction Supervision & Inspection 1. Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: Contra Costa County b) Inspector's Name & Address: Robert G. Grady, 64 .Collins Drive, Pleasant Hill , California 94523 c) Effective Date: November 8, 1977 d) Project's Name and Location: Mechanical and Safety Alterations, Civic_ Center Improvements, Martinez, Budget Line Item No. 4405-4267-C1-EDA e) Rate of Compensation: $13.65 per hour 2. Sianatures. These signatures attest the parties' agreement hereto. PUBLIC AG C�,YCoofntra sta County INSPECT P, By 3. PPublic Works Direct R arties. Effective on the above date, the above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency para leis that which be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. 011.915 Microfilmed with board order -. "�' _ Formed'Approved by County Counsel 1-77 b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct ' business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall irranediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications, drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below) . e. Personal Presence & Observation. He shall be personally present whenever Mork is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters , such as suggesting change orders or reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to accoh- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. Special Duties & Instructions. The Inspector's duties specially concerning the progress of the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,,-. the local , State, Federal , NF6U, NEPA, etc. , codes, regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications , contracts , change orders , directives, etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies, Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. 00516 -2- c. !Material Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers ' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates, maintenance manuals, operating instructions, keying schedules, catalog numbers, vendors addresses and telephone contacts , etc. , of materials and/or equipment as required); and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the lst through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pay period if a demand billing is received by the County Public Works Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30, days ' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shown. 0015 �l -3- .r CONTRACT Special Engineering-Administrative Services Construction Supervision & Inspection 1 . Special Conditions. These special conditions are incorporated below by reference: a) Public Agency: Contra Costa County b) Inspector's Name & Address: Laurel Roderick Cameron. 751 Valita Drive, _ San Leandro California 94577 c) Effective Date: November 8, 1977 d) Project's Name and Location: Mechanical and Safety Alterations, Civic Center Improvements, Martinez, Budget Line Item No. 4405-4267-Cl-EDA e) Rate of Compensation: $13.65 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC AG JCY Cont r Costa County INSPECTOR By Publ •c Works DiVect1be LAUREL D R 3. Parties. Effective on the above date, the above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: 4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency parallels that which exists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. 011518 Microfilmed with board order Formed Approved by County Counsel 1-77 - _ b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications , drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below). e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters, such as suggesting change orders or reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins , and make appropriate recommendations thereon to the Public Agency. 7. Spccial Duties & Instructions. The Inspector's duties specially concerning the progress of the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,-. the local , State, Federal , NF6U, NEPA, etc. , codes, regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings, specifications , contracts, change orders , directives, etc. , which determine work to be done by the Contractor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies , Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. -2- c. iMate-ial Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates , maintenance manuals, operating instructions, keying schedules, catalog numbers , vendors addresses and telephone contacts, etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the 1st through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pay period if a demand billing is received by the County Public Works Department on the last County working day of the period, b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shown. -3- 0 520 CONTRACT Special Engineering-Administrative Services Construction Supervision & Inspection 1. Special Conditions. These special conditions are- incorporated below by reference• a) Public Agency: Contra Costa County b) Inspector's Name & Address: Robert G. Soto, 785 Kenston Drive, Clayton, California 94517 c) Effective Date: November 8, 1977 d) Project's Name and Location: ec anical and SafetyAlterations Civic Center Improvements, Martinez, Budget LineItem-No. 4405-4267-C1-EDA e) Rate of Compensation: $13.65 per hour 2. Signatures. These signatures attest the parties' agreement hereto. PUBLIC A ICY Con ra Costa County INSPECTOR By 1 / 5,,.,PPub is Works Diredtcfr ROBERT G. 5010 3. Parties. Effective on the above date, the above-named Public Agency (Owner) and the above-named Inspector mutually agree and promise as follows: -4. General Qualifications & Conditions. Public Agency hereby contracts with Inspector, as one specially trained, experienced, expert and competent to perform the special engineering and administrative services of a construction supervisor and inspector, including those associated with the continuous con- struction supervision position commonly known as Clerk-of-the-Works, in con- nection with the above construction project, which services are necessarily incident to the services performed for the Public Agency by architects and engineers in the design and constructiion supervision of construction pro- jects. This agreement does not preclude other employment of the Inspector if it does not interfere with the duties and hours of work required herein. 5. Term. The duration of this contract is the duration of this construction project, but either party may terminate it by giving 30 days advance written notice to the other. 6. General Duties & Instructions. The Inspector's construction supervision and inspection services include the following general duties and instructions. a. Status & Relationship with Public Agency and Architect. His independent contract relationship with the Public Agency parallels that which exists be- tween the Public Agency and the Architect; but he is subordinate to the Architect, because the Architect is responsible for the design of the project and for general supervision of its construction pursuant to the Public Agency Architect Agreement. 00,521. Microfilmed with board order- -Formed Approved by County Counsel 1-77 _ b. Status & Relationship with Contractor. He shall maintain a dignified but understanding relationship with the workmen on the job but he shall conduct business only through the contractor's job superintendent, and shall not give instructions directly to the Contractor's employee(s) or subcontractor(s) ; and he shall immediately advise the Architect of any case where the Public Agency representatives give instructions to the Contractor's employees. c. Public Agency-Contractor Coordination. He shall effectively maintain close coordination of the Contractor's work and the owner's requirements by fre- quent, regular conferences or other suitable means, especially where projects involve alterations or modifications of or additions to an existing function- ing facility, which must be maintained as an operating unit during conduct of construction work, and therefore require special alertness to job conditions which may affect such continuing operations. He shall coordinate necessary interruptions of normal owner activities with the Public Agency and General Contractor beforehand. d. Familiarity with Contract. He shall become thoroughly familiar with all con- tract documents including specifications, drawings and addenda; and he shall supervise and check the adequacy and accuracy of required "as built" drawings prepared by the Contractor's employees (see also 7-a, below). e. Personal Presence & Observation. He shall be personally present whenever work is being performed even on overtime, night, holiday or weekend basis when so directed) , and shall attend meetings called by the Public Agency, Contractor or Architect; and he shall make direct personal observations of work being performed by the General Contractor and subcontractor(s) for certification to Public Agency-Owner that such work is being performed in a skillful manner and in accordance with the requirements of the contract documents. f. Advice & Suggestions. He shall advise Public Agency on all construction mat- ters, such as suggesting change orders or -reviewing construction schedules; he shall evaluate suggestions or modifications which have been made to acco^- modate on-the-job problems, and report them with recommendations to the Archi- tect; and he shall review and make recommendations to the Contractor on all pay estimates. g. Pre-Construction Review of Contract Documents. When so directed by the Public Agency, he shall perform in-depth review of the contract documents before construction begins, and make appropriate recommendations thereon to the Public Agency. 7. Special Duties & Instructions. The Inspector's duties specially concerning the progress of the work include the following: a. General Records & Files. He shall maintain a file of, and be aware of the contents of,-. the local , State, Federal , NFBU, NEPA, etc. , codes , regulations, directives, requirements, etc. , which are pertinent to this project, and are provided by the Public Agency; and he shall maintain a complete file of all drawings , specifications , contracts, change orders , directives, etc. , which determine work to be done by the Conti-actor (see also 6-d, above) . b. Diary and Reports. He shall maintain a bound daily diary, noting therein job problems , conferences and remarks; and he shall submit all reports deemed necessary by State and Federal agencies, Architect and Public Agency, which shall be timely and in sufficient detail to satisfy the purpose of the report. -2- c. lMaterial Records. He shall maintain records of materials and/or equipment delivered at the site, showing manufacturers' names, catalog, model serial number style, type, or other identifying information thereon and noting whether they are in strict compliance with the plans, shop drawings and/or specifications, or are approved by the Architect. He shall certify to Public Agency that all materials used in construction are as specified in contract documents; and, on completion and/or installation of each applicable item, he shall collect and assemble relevant information (including guarantees, certificates, maintenance manuals, operating instructions, keying schedules, catalog numbers, vendors addresses and telephone contacts, etc. , of materials and/or equipment as required) ; and at the completion of the project, he shall deliver this information to the Architect for delivery to the Public Agency. 8. Pay for Services & Reimbursement for Expenses. a. Public Agency shall pay Inspector for these services at the above rate, for semi-monthly pay periods of the lst through the 15th and 16th through the last day of the month. Payment will be made on the 10th of the month or the 25th of the month following the pay period if a demand billing is received by the County Public Works Department on the last County working day of the period. b. Mileage authorized by the Public Works Director or his deputy shall be re- imbursed at a rate to be mutually agreed upon from time to time reflecting actual and changing costs. 9. Insurance. Inspector shall , at no cost to Public Agency, obtain and maintain during the term hereof Comprehensive Liability Insurance, including coverage for owned and non-owned automobiles, with a minimum combined single limit coverage of $500,000 for all damages due to bodily injury, sickness or disease, or death to any person, and damage to property including the loss of use thereof, arising out of each accident or occurrence. Inspector shall furnish evidence of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' written notice of policy lapse or cancellation. 10. Enforcement and Interpretation of Contract. The Public Agency's agent for en- forcing and interpreting this Contract is the County's Public !,Works Director or a deputy. 11 . Adjustment of Compensation. The rate of compensation may be adjusted by mutual consent of the parties for good cause shown. -3- In the Board of 5upervisors of Contra Costa County, 5tate of California November 8, 19 77__ In the Matter of Approving Deferred Improvement Agreement for Subdivision MS 4-77 Oakley area. The Public Works Director is AUTHORIZED to execute a Deferred Improvement Agreement with Eben H. Tilman, et al , permitting the deferment of construction of permanent improvements required as a condition of approval for Subdivision MS 4-77, Oakley area. PASSED by the Board on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originating Dept. : Public Works Supervisors Land Development Div. affixed this 8th day of November—., 19 77 cc: Recorder (Via P.W. ) Public Works Director i J R. OLSSON Clerk Director of Planning County Assessor B Deputy Clerk Eben H. Tilman Rt. 1 , Box 163 A Sandra L. Nii-E-1son Oakley, CA 94561 00524 H -24 4/77 15 rn In the Board of Supervisors of Contra Costa County, State of California November 8, , 19 77 In the Matter of Approving Deferred Improvement Agreement for SUB MS 33-77, Alamo area. The Public Works Director is AUTHORIZED to execute a Deferred Improvement Agreement with Dean W. Criddle, permitting the deferment of construction of permanent improvements required as a condition of approval for Subdivision MS 33-77, Alamo area. PASSED by the Board on November 8, 1977. .J h c hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originating Dept. : Public Works Supervisors Land Development Div. affixed this 8th day of November 1977 cc: Recorder (via P.1-1. ) Public Works Director Director of Planning J. R. OLSSON, Clerk County Assessor f ��ido� , Deputy Clerk Dean W. Criddle -� r 714 Boyd Road L. Nin-lson Pleasant Hill , CA 94523 H—2: 4177 15m In the Board of Supervisors of Contra Costa County, State of California November 8, 19 77 In the Matter of Approving Deferred Improvement Agreement for LUP 2183-76 0. Bethel Island area. The Public 11orks Director is AUTHORIZED to execute a Deferred Improvement Agreement with Mike P. Lopez I et al, permitting the deferment of construction of permanent improvements required as a condition of approval for LUP 2183-76, Bethel Island area. PASSED by the Board on November 8, 1977. t.0 C: U. I hereby certify that the feregoing is a true and correct copy of an order entered an the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originating Department: P11 (LD) Supervisors cc: Recorder (via P.W.) affixed this 8th day of November 19 77 Public 11,orks Director Director of Planning J. R. OLSSON, Clerk County Assessor L B ' , Deputy Clerk. ..... Mike P. Lopez I, 237 Corning Avenue Sandra L. N'ielson Milpitas, CA 95035 00,926 H -24 4/77 15m � 1 In the Board of Supervisors of Contra Costa County, State of California November 8 _, 19 77 In the Matter of Granting Extension of Time in which to File the Final Map for Subdivision 4869, Oakley area. On the recommendation of the Director of Planning, IT IS BY THE BOARD ORDERED that the request of Joe Wolfe of Rapid Form Concrete, Inc. for a one-year extension of time in which to file the Final Map for Subdivision 4869, Oakley area, is GRANTED, thereby extending the final filing date to October 26, 1978. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of . Supervisors cc - Director of Planning affixed this 8th day of_ November 19 77 Public Works Director County Counsel J. R. OLSSON, Clerk County Administrator �.���/4� , t � n f Supervisor Hassel ti ne By • Deputy Cierk Rapid Form Concrete / Sandra L. Nielson H-24 3/76 15m In the Board of Supervisors of Contra Costa County, State of Colifornio iVoverwer 8 19 77 In the Matter of Increasing the Petty Cash Fund of County Service Area R-6 Because of an expanded program and increased activity at the Orinda Community Center, County Service Area R-6, and on the recommendation of the Public ldorks Director, IT IS BY THE BOARD ORDERED that an increase in the petty cash fund from $500 to $750 is authorized for the aforesaid County Service Area. Passed by the Board on November 8, 1977 I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Ori g. Dept: Administrator Witness my hand and the Seal of the Board of Supervisors cc: Public tiIorks Director affixed this 8th day of November 19 77 County Auditor-Controller Orinda Community Center ;. J. R. OLSSON, Clerk , r By' ( F _� `LCA / � _ Deputy Clerk Patricia A. Bell 009126 H -2-131615m i - In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Approving Architectural Services Agreement with Royston, Hanamoto, Beck and Abey for the Orinda Community Center-Phase IV. (County Service Area R-6) (Work Order No. 5347-927) . The Board of Supervisors APPROVES and AUTHORIZES the Public Works Director to execute a Consulting Services Agreement with Royston, Hanamoto, Beck and Abey, Mill Valley for landscape architectural services for the Orinda Community Center - Phase IV. This Agreement is effective October 25, 1977 and provides for maximum payment to the Consultant in the amount of $6,100, which amount shall not be exceeded without further written authoriza- tion by the Public Works Director. PASSED by the Board on November 8, 1977. hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Department Witness my hand and the Seal of the Board of Buildings and Grounds Supervisors cc: Public Works Department affixed this gth day of November 1977 Agenda Clerk Architectural Division J. R. OLSSON, Clerk Auditor-Controller By //I re"-Z-7 Deputy Clerk J. Dye N. PODS County Administrator P. Burton Consultant H-2•1 V76 15m f�1 �;,. �r1n-se rpc -�n CC r!itio.^.:� care' incorpoL'at �:el�':: �j/ reference. ci._- re_er.�i..e (a) Fu •lic r_;_ cy' Contra Costa County - County Service Area R-6 (b) Co:�sul . vi.'J Name & Address: Royston, Hanamoto,Beck and Abey 225 Miller Avenue, Mill Valley, California 94941 (e) Effective Date: October 25, 1977 (d) Project Hama, NLnber & Location: Orinda Community Center- Pha,,e L,, Orin 410 5347- (e) Payr:-nt Ldnit: S6.100 X27 2. Signatures. These signatures attest the parties' agreement hereto: CON"S,uJL':,A a J , BY ,esygnate official capacity. ~ business State of Call 1'or:~ii.a s Contra Costa Co-.-mty ACKW9--)==ENT' (CC §1190.1) 111le person Si above for Consultant, known to me in those inditridual and business capacities, personally appeared before me today and ae-ma.-iledged that he signed it and that the corporation or partnership named above executed the within instruirent pursuant to itsby-lawsby-lawns or a resolution of its Board of Directors. Dat lz'/�l / / 7 / .17rrn%!.wIM .�� �" f (SEAL) RUTH N. T i . .Totary Public - .+�;►, z. a:kr ' rAARIN COPU3►�C b-zaiCY IryCor►iniWMESOINJ* By: Vernon t. Cline Public c �•'ork•:s Director By: 3• Parties. E_Cfective on the above date, the above-nam-ed Public Agency and Consultant inutua?ly allee and promise as folla•:s: 4. -E-roloynent. Public Agency hereby employs Consultant, and Consultant accepts such e-mloym-ent, to perform the professional services described herein, upon the tenrls and in consideration of the payments stated herein. S. Scope of Service. Scope of service shall be as described in Appendix A. attached hereto and made a part hereof. 6. Insurance. Consultant shall, at no cost to Public Agency, obtain and maintain during the tern hereof: (a) Workers' Co-mensation Insurance pursuant to state la:•�, and (b) Co-prehensive Ji_ability Insurance, including coverage for owned and non-awned autamobiles, with a mi_nimun combined single limit coverage of $500,000 for all dames due to bodily injury, sickness or disease, or death to any person, and 'damage to property, including the loss of use thereof, arising out of each accident or occurrence. Consultant shall furnish evidence •of such coverage, naming Public Agency, its officers and employees as additional insureds, and requiring 30 days' smitten notice of policy lapse or cancellation. 7. Pa%r'.ent. Public Agency shall pay Consultant for professional services performned at the rates shoran in Appendix B attached hereto, which. include all overhead and incidental expenses, for which no additional compensation shall be allowed. In no event .shall the total a nount paid to the Consultant exceed the payment L-ait: specified in Sec. 1(e) t;ithout prior written approval of the Contra Costa County Public Works Director. Ccnsultant's state:rent of charges shall be sub,-,u ted at convenient intervals. Payment will be nada within thirty ('30) days after receipt of each state gent. 8. ler;rination. At its option, Ptioli c l-,ency may terminate this agreement eement at fi; by written notice to the Consultant, w:inether or not the Consultant is in default. Upon such ter-rd nation, Consultant a,;`es to turn over to Public Agency everything pe;rain�rg to t^e wore: possessed by hi;-n or under his control at that time, and will be paid, %,T trout dupli`:ation, ail amounts due .or thereafter beca-•13ng due on account of services rendered to date of terrunation. 9. Status. rlhe Consultant is an independent contractor, and is not to be considered an errplo,,ee of Public Agency. 10. inaerni";cation. The Consultant shall defend, save, and hold har:zess Public PtSency and i is officers and emplo;;ees from 1 any and all liability for an;,� j u=�r or damages arising from or connected with the sen-ices pre r-'ed here itier by Consultant- or any person under it-s control. Attachm-ants 00-530 Appe;nlix A 4orendi.x B Appendix C Microfilmed wiin board ordet - ?o::.,.::ppraved by Co-unty Cot'nzel - 3 SCOPE OF SERVICE Provide plans, specifications and construction documents required for the construction of the Orinda Community Center - Phase IV, Orinda, which is part of a five-phase master plan developed by Royston, Hanamoto, Beck and Abey, Landscape Architect. Phase IV includes a tennis court and a park lighting system. Appendix A to Consulting Services Agreement dated October 25, 1977 between Royston, Hanamoto, Beck and Abey and Contra Costa County, Public Works Department 1 of 1 Microfilraea with board of931 PAYMENT Upon completion and aproval for the professional services as specified in Appendix "A" full payment in the amount of $6,100.00 will be made to the Consultant as named in Sec. 1 (b) of this agreement. APPENDIX "B" Appendix B to Consulting Services Agreement dated October 25, 1977 between Royston, Hanamoto, Beck and Abey and Contra Costa County, Public Works Department. ,'IAicrofilm�� 46-51- 2 with board or1 of 1 SU-TAS • -" MEW I:3 ` U!ky CIEWINICATIEL DGeW NUr ANOMW EXTEMS OW ALaWTHe COVIERAGS AFFORDM SW THe .. NAS!['AhD ADII�c SS ,DF Ai3CNCY t••` COMPANIES AFFORDING COVERAGES " SINCLAIR-DWYER & CO INC t 332 Pine St. CLETTETE NY LETR FIREMAN'S FUND INS. CO. =• San Francisco, Ca. 94104 ^ 15 COMPANY y.� . LETTER LJ NArAF AND AnCRESS OF INSURED COMPANY C P.OYSTON, HANAMOTO, BECK & ABEY, INC. LETTER 225 Miller Ave. n JIM Valley, Ca. 94941 LETTER 4.0 t. ii COMPANY LETTER This is to c::rtify that policies of insurance listed below have been issued to the insured named above and are in force at this time. i?t Limits of Liability in Thousands( D) r% COvPAh� POLICY _ TYPE OF INSURANCE POLICYNUu8ER EXPIRATION DATE EAC.4 AGGREGATE LETTEr? OCCUPRE:h:E t> GENERAL LIABILITY BOUIL'Y INJURY 300,000 !300,000, V- A CO'•!P:IEHENStVE TORS! ~ I-LYP273 22 46 6/2/78 �., �FRcr�iSS—CPER4t:ONS PFtOPERFY OAtiIAGc 800,000 S300,000 E=s EXPLOSION AND COLLAPSE r HAZARD . y ❑UNDERGROUND HAZARD , PRODUCTS.COMPLETED �••- OPERATIONS HAZARD IJODILY INJURY AND 0L(�� ,ONrRACTUAL INSUR:hCE PROPERTY DAMAGE i i _iPOAff FOR`./ PROPERTY CD7A81NED ^ r DAMAGE ; INDEPFNDErU CONTRACTORS tt TV PEIT'SONAL INJURY •Applin;o Products/Compiyted 4 2009000 Op+'artons Haled. AUTOMOBILE LIABILITY eoD;Lr INJURY s250,000 .e (EACH PERSON) !_*_,' CO."PRFHENS,t'E FUi7a1 ROD•LY INJURY s 300,000, ..i, Ur.sEU TOCP 273 22 46 6/2/78 (EACH OCCURRENCE) 1. PPOPERTY DAMAGE s 100'000' t_J H;Pfn - BODILY IN IURY AND • a�J NON.It:'NED PROPERTY DAMAGE i s I COMBINED '• EXCESS LIABILITY p _>•' BODILY INJURY AND U. 8;?'-LLA FOPM PROPERTY DAMAGE S T sz' '�•_� OTHER THAN U618RELLA CON91NEp A WORKERS'COMPENSATION1 STATUTORY and WP 2176177 6/1/78 s EMPLOYERS'LIABILITY S100000 OTHER L -r ADDITIONAL NAMED INSURED: CONTRA COSTA COUNTY, ITS OFF CERS AND EMPLOYEES. =" =u DESCRIPTION OF OPERAnONS.IOCAT:.i:IS•vE�!ICLES "' JOB: CONTRA COSTA COUNTY SERVICE R-6 OKINDA COMMUNITY CENTER - PHASE 4 " Cancel'ation Should al,y of the above les tibed pOliCig; bN C�rtc9Ued b3for� th9 Bxplrati�n date t��(�G. :f? iSs,.:. c•0,:, :•i 3 1;•- r, he be;Dvi named cerof.-cafe h0;i_ `ail t;,Tny t:11) en:Jcaypr ip mail days torr [en no!;r---� t_ t 'r, but failure t0 rTZail such notice sh !impose no obt;g3t;on cr habi:ity of any kind upon the company. Appendix C to Consulting Services Agreement dated Oct. 25, 1977 betvreen Royston, Hanamoto, k• ~� Beck and-Abet'--and Gort:tra-Costa-Cocrrrtl,—Pcrbl`rc-1�lorkrDepartment. F£ 1 CONTRA COSTA COUNTY DATE 13'Uc✓ 10/14/77 _ t PUBLIC WORKS DEPAW ENT 6T11 FLOOR, ADMINISTRATION BLDG. MARTINEZ, CA. 94553 +SINES G 1.533 �. Microfilmed with board order 1r7s l of I �i►.��) � €1- t'r •� L ..iia. . .•1 .s 1 . .. 1 �.._.� .n rl• . �• ti ■ `d: AND AOL`riESS OF aGENC'i F# • SINCLAIR-DWYER & CO INC COMPANIES AFFORDING COVERAGES 7-4 332 PINE STREET coMJaNv CENTRAL ?iATIOrIAL INS. CO. OF OMAHA SAN FRANCISCO, CA 94104 LETTER Cravens Dar an & Co. COMPANY n LETTER NAME AND ADDRESS OF INSURED COMPANY � ROYSTON, HANA,:OTO, BECK & ABEY, INC. LETTER 225 MILLER AVENUE COMPAF ' MILL VALLEY, CA. 94941 LETTER TTER ® 1"',• L COMPANY LETTER i r: This is to certify that policies of insurance listed below have been issued to the insured named above and are in force at this time. POLICY Limits of Liability in Thousands( 00) ]VPcNY TYPE OF INSURANCE POLICY NUMBER EXPIRATION DATE EACH AGGREGATE r+ LETTER OCCURRENCE GENERAL LIABILITY BODILY INJURY S ❑COMOREHENSIVE FORM PREMISES—OPERATIONS PROPERTY DAMAGE S S ' EXPLOSION AND COLLAPSE .• '- HA7ARD �•i. J q' W`IDERGROUND HAZARD PRODUCTS;COMPLFTED �- OPERATIONS IIAZARD BODILY INJURY AND E_I CONT RACtt aL INSURANCEPROPERTY DAMAGE S S r BROAD F oRra PROPERTY COMBINED .L DAMAGE •,+T IND`,PLNDFNT CONTRACTORS ^" El PERSONAL INJURY 'Applies to Products/Completed Ems••. 3 -r Operations Hazard. AUTOMOBILE LIABILITY BODILY INJURY ~ '' (EACHPERSO�) a. ❑ Co%,?PEHENSi1E FORM BODILY INJURY (EACH OCCURRENCE) a, • ❑OwNFn i cs.F- HISED PROPERTY DAMAGE Se• BODILY INJURY AND ❑ NON OWNED PROPERTY DAMAGE 5 G ';r• COMBINED ti EXCESS LIABILITY $1 000 000 ea. occurr nce• r a IY v}U nvD ' 9/2/78 $ V6 ��0 a �regate; s % A 1C,] UMBRELLA FORM CNU 126807 PAOPERr`�DAMACE � Excess o Pri ary Ins ranee or u " OTHFR T HAN UMBRELLA Cora BINE t; FORM $25,000 retained limi _ ISVOftKERS'COMPENSATION STATUTORY " and y, EMPLOYERS'LIABILITY s OTH E;i sy DcJCRIPT!ON OF OPE RAT IONS'LOCAMNSNEHICLES ADDITIONAL NAMED IL7SURED: CONTRA COSTA COUNTY, ITS OFFICERSAND alPLOYEES. JOB: CONTPA COSTA COUNTY SERVICE R-6 ` ORINDA COMIMUNITY CENTER - PHASE 4 trQ ttr tt'c� Cancellation: Should any of the above described policies be cancelled before the expiration date thereof• the issuin,cont- t�, pany bail' endeavor to mail 30 days written notice to the below named certificate header• but faOure to mail such notice sh all Impose no obl;lgati^m or liability of any kind upon the company. y` Appendix C to Consulting Services Agreement dated October 25, 1977 between Royston, Hanamoto, rt Beck ands bes!-end-Eont> a- oEourrt5, PLubl� fitorks—department. �2 page) ;.- - CATE ISSUED. 10/20/77 `x'' CONTRA COSTA COUNTY i;- ` PbBLIC WORKS DEPAP.TMENT / TH FLOOR, ADMI`ISTRATION BLDG. ` I= i AR£IiZ, CA. 94553 1%;4 = 2 of 2 Microfilmed with board order 7176 J• In the Board of Supervisors of Contra Costa County, State of California November 8 • 19 77 In the Matter of Resignation from the Contra Costa County Community Development Advisory Council. The Board having received a November 1, 1977 letter from Mr. Alexander Babin tendering his resignation as a representative of the Third Supervisorial District on the Contra Costa County Community Development Advisory Council; IT IS BY THE BOARD ORDERED that the resignation of Mr. Babin is ACCEPTED and the policy on appointments to boards and commissions is APPLIED. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of CC : Contra Costa County Supervisor Community Development Advisory Council affixed this Brh day of NnvPmhP-r 19 7Z Director of Planning County Auditor-Controller J. R. OLSSON, Clerk County Administrator • Public Information OfficerBy ,,� Deputy Clerk Ronda Amdahl IlWN15) H -24 3/70 15m i In the Board of Supervisors of Contra Costa County, State of California `iovembe: 8 , 19 77 In the Matter of TComnz'--tion o Lafa,-ette Area. The ecfor of a.ilding Lnspection :wing noti_=e= U Boaz-d O_ -he cc=_'_?Uion Oi =ri trate improvements in 1`L or 25-73, La-fayette area, as provided Ln the as eenent with J 'Poc15 Const^--c;--;on Cc_--=:Y, 3363 ?scOrax Lane, Lafayette, Ca 9454c., by th--s 3oa_rd o_ =ebj-l;ary S, 1977; -- IT IS 3. THIS BOARD O?>3? .D that the private imp=e:.nests in said `�inor S-r-rision are heresy ACCO TFD as complete. IT IS ^:-C" DD.30 FLrtr NE-1 ORDEM teat Surety Bari= `;o. 04-3-J --r--2z5200/-1 =_sued by :-ier i can Fi dei ity Fi-ra insurance Cc= a_n,; _= here, PASS= by the 3oard on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entere on the minutes of said Board of supervisors on the date aforesaid. Witness my hand and the Seal of the :ocrd of Supervisors cc: tela;; ?ooi.; Coy s t_ _,_ion Co. 8t ? 77 (2) affixed this ' day of 4o.ember I9 n �t J. R. OLSSCN, Clerk By t,fit, �/! `1 ^ ,•'� t De". Clerk o H -2,4!77 , n C � In the Board of Supervisors of Contra Costa County, State of California November 8 . 19 ?7 In the Matter of Approval of Prepaid Health Plan Consultation Contract 126-914-3 IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #26-914-3 with Steve Thompson Associates during the term October 18, 1977 to March 31, 1978 for Prepaid Health Plan consultation services at a cost of $18,000. PASSED BY THE BOARD on November 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• Human Resources Agency Witness my hand and the Seal of the Board of Attn: Contracts & Grants Unit Supervisors cc: County Administrator affixed this8th day of November 19 County Auditor-Controller County Medical Services/ J. R. OLSSON, Clerk Prepaid Health Plan - a Contractor By - Deputy Clerk Maxine M. Neu±e EH:dg H-24 3/76 15m Contra Costa County StandardForm7 SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 6 - 914 - 3 Department: Medical Services Subject: Prepaid Health Plan (Key Plan) Consultation Service 2. Parties. The County of Contra Costa, California (County) , for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: Steve Thompson Associates Capacity: An individual Address: 3956 Clay Street, San Francisco, California 94118 3. Term. The effective date of this Contract is October 18, 1977 and it terminates March 31. 1978 unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 18.000 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or FEE RATE: $ 150 per service unit: ( ) session, as defined below; or (X) calendar day (insert day, week or month) NOT TO EXCEED a total of 120 service unit(s). 7. Contractor's Obligations. Contractor shall provide the following described services: Pursuant to the County Prepaid Health Plan (Key Plan) which the County operates under State of California Department of Health Contract #29-609, as amended, and as authorized by the County Board of Supervisors, Contractor shall provide consultation services as specified in the Service Plan, Attachment #1, subject to "Prepaid Health Plan Subcontract Requirements," Attachment #2, both of which are attached hereto and incorporated herein. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 10. Legal Authority. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000. 11. Signatures. These signatures attest the parties' agreement hereto: CO OF STA, CALIF IA CONTRACTOR yV� N. B�ggesS B r��/ .� By �C �iy/!/ � i Des en e Recommended by Departme t (Designate official c pacity) By Designee (Form approved by County Counsel) (A-4620 7/76) Micra=ilr?m^d t��i;F �' r"d or( Contract # 26 - 91 Attachment #1 SERVICE PLAN Contractor's consultation services will include the following tasks to be performed on behalf of the County Prepaid Health Plan (Key Plan) 1. Pursue State and Federal approval to include the Medically Indigent (Title 22 Section 50031.4) in the County Prepaid Health Plan as authorized by the Board of Supervisors on January 11, 1977 and September 27, 1977. 2. Pursue State and Federal approval to include Mental Health services in the County Prepaid Health Plan. 3. Pursue State approval of "all inclusive billing" as authorized by the Board of Supervisors on September 6, 1977. 4. Develop plans and programs centering on day health services for the seriously ill elderly as an alternative to insti- tutional care. 5. Pursue in cooperation with the National Associations of Counties changes in Federal Statutes and regulations re- garding the governing board composition requirements for a health maintenance organization as approved by the Board of Supervisors on September 27, 1977. Initials: Contractor County Dept. Contract Number 6 914 Attachment Plumber 2 PREPAID HEALTH PLAN SUBCONTRACT REQUIREPtE,14TS Pursuant to State Department of Health/County Contract V76-56983 (County X629-609) effective December 30, 1976, tdam:man-Duffy Prepaid Health Plan Act, Section 14200 et seq., Welfare and Institutions Code and a waiver granted under Section 222, P.L. 92603, under which the County provides Prepaid Health Plan (PHP) services, the following subcontract require-rents (Article XI Subcontracts) are incorporated into the contract reference:( by number above: 1. Contractor shall be subject to and comply with all Federal, State, and local laws and regulations and State contract referenced by number above as applicable with respect to its performance hereunder. 2. Contract referenced by number above is not effective until it has been formally approved by the State Department of health, unless the Department of Health has acknow- ledged receipt of the proposed subcontract and has failed to formally approve or disapprove the subcontract within sixty (60) days of receipt. 3. By this subcontract the County delegates responsibility to the Contractor to provide PHP services, but does not terminate County's legal responsibility to the State Department of Health to assure that those services are provided to PHP enrollees. Any extension or renegotiation for service provided under terms of this contract is subject to prior approval by Board of Supervisors, State Department of Health, and Department of Corporations. 4. Contractor will use County's Department of Health approved medical record system, and notwithstanding General Conditions paragraph 3. Records, if a part of this contract, will preserve medical records for a minimum of four years from termination of State Department of Health Contract #76-56983 or until any audit or matter under investigation by the County, State Department of Health, U. S. Department of Health, Education and Welfare, or the Comptroller General of the United States has been resolved. If Contractor's service is provided on a referral basis only, Contractor will provide adequate documentation of the service provided.each PHP enrollee for entry into the enrollee's medical record maintained by the County. 5. Contractor will maintain the confidentiality of PHP enrollees' medical records and enrollment information and prevent unauthorized disclosure. 6. Any PHP enrollee's medical records maintained by Contractor are subject to inspection and medical audit of such records by County, the State Department of Health, and U. S. Department of Health, Education and Welfare, and Contractor must comply with requirements issued as a result of such inspection or audit. 7. Contractor will participate in and cooperate in County's professional review process in relation to services provided to PHP enrollees, and comply with resulting requirements. 8. Contractor will submit utilization reports, in relation to PHP enrollees, as required by County. 9. Contractor will comply with County's PHP grievance procedure and abide by any determination of PHP's grievance committee, if Contractor maintains PHP enrollee medical records for County. 10. Contractor will allow inspection of financial books and records relating to PHP enrollees or PHP services by the County, State Department of Health, State Department of Corporations, the U. S. Department of Health, Education and Welfare, the Comptroller General of the United States, or their duly authorized representatives. 11. In relation to PHP enrollees and notwithstanding General Conditions paragraph 3, Records, if a part of this contract, Contractor will maintain financial records for a minimum of four years from termination of State Department of Health Contract x=76-56933 or until any audit or matter under investigation by the County, State Department of Health, U. S. Department of Health, Education and Welfare, or the Comptroller General of the United States has been resolved. 00-540 (A-4632 New 3/77) -1- In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Authorizing Attendance at Meetings IT IS BY THE BOARD ORDERED that the person listed below . is AUTHORIZED to attend the following meeting at county expense: - Name and Department Meeting Dates Werner Cohn Northwest Regional 11-16-77 Servises Division Post Placement/Children through Supervisor in Placement Conference 11-18-77 Social Service Seattle, VIA Passed by the Board on Aovember 8, 1977. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig• HRA Wiliness my hand and the Seal of the Board of cc: Welfare Director Supervisors Staff Development Supr. cffixed this 8th day of November 19 77 Administrator Auditor-Controller Listed employee J. R. OLSSON, Clerk Deputy Clerk Patricia A. bell 00,541 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California 14oveinber 3 , 19 77 In the Matter of Authorizing; Attendance at Meeting; IT IS BY THE BOARD ORDERED that the person listed below is AUTHORIZED to attend the following; meeting, charges to be at County expense: NAME 4 DEPARTMENT MEETING DATE-- Chris ATE-Chris Benevent National Drug Abuse Conference April 3- 8, 1978 Medical Services Seattle, WA PASS BY THE BOARD on 1vovenber o, 1977. _ 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Director, HRA - Witness my hand and the Seal of the Board of cc: Medical Director Supervisors C. Benevent affixed this8t1i day of 14overiber , 19 77 County Administrator J. R. OLSSON, Clerk County Auditor-Controller (r �' -. f% ^ �,� By.-}! 1_L u��.�_:C:: J �.< s� \, Deputy Clerk H 24 lzna • 15-M Patricia A. bell In the Board of Supervisors of Contra Costa County, State of California Nove-ber 8 , 19 77 In the Matter of Authorizing Attendance at Meeting IT IS BY THE BOARD ORDERED that Mr. Thomas F. Falce, Departmental Systems Specialist, Law and Justice Systems Development, Systems Division, County Auditor-Controller, is AUTHORIZED to attend the Institute for Court Management Workshop on Building and Evaluating Court Information Systems in Minneapolis, Minnesota from November 13, 1977 to November 16, 1977, all travel expenses to be paid by project funds. PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. CC: Law & Justice Witness my hand and the Seal of the Board of County Administrator Supervisors Auditor-Controller affixed thisoth day of November 19 77 -� ,)l. R. OLSSON, Clerk B� %J. Deputy Clerk atricza t�. be 00543 H -24 ;;;615m i In the Board of Supervisors of Contra Costa County, State of Califomia November 8, , 19 77 In the Matter of - Correction of Clerical Errors on Road Acceptances. On the recommendation of the Public Works Director, it is by the BOARD ORDERED that the clerical errors in the following Resolutions be corrected as shown: SUBDIVISION RESOLUTION AS RESOLVED AND NO.'- - NO. DATE - RECORDED AS, CORRECTED 4685 77/367 5/3/77 Vagabond Way 32/52 0.08 Vagabond Way 32/S2 .0.06 4401 77/368 5/3/77 Neroly Road 32/42 0.25 Neroly Road 32/42 Widening Frandoras 36/56 0.54 Frandoras Circle 36/56 0.54 4477 77/511 6/21/77 Vera Cruz Veracruz Drive 36/56 0.86 Drive 36/56 0.44 3844 77/789 9/27/77 Eldorado E1 Dorado Drive 30/50 0.13 Drive 32/50 0.13 Alamos Drive 30 50 0.03 Alamos Drive 32 50 0.03 Colima Colima Avenue 36/56 0.10 Avenue 36/56 0.13 Camarones Camarones Place 30/50 0.14 Place 32/50 0.14 Santa Rosa Santa Rosa Avenue 30/50 0.01 Avenue 32/50 0.02 San Miguel San Miguel Place 30/50 0.02 Place 32/50 0.02 PASSED by the Board on November 8, 1977. hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the dcte aforesaid. cc: Recorder (via Witness my hand and the Seal of the Board of Public Works Director Supervisors Planning Director affixed this 8th day of November _ 19 77 Whitegate Developers 2354 Stanwell Dr., Concord Frank Pial f i tano 2/' J. R. OLSSON, Clerk 3891 Brookside Dr. , Pittsburg 94565 By �CZLn Deputy Cleric Shapell Industries N.POt3S 1287 Lawrence Sta. Rd., Sunnyvale 94086 Imperial Savings and Loan Assoc. 1544 Willow Pass Road, Concord 94520 00-544� IV. W. Dean & Assoc. �i - `; P.O. Box 5527, San Mateo, 94403 H-24 4/77 15m In the Board of Supervisors of Contra Costa County, State of California November 8 , 19 77 In the Matter of Further Study of Management Alternatives for the Medical Services Department Pursuant to the Board Order which authorized the Director, Human Resources Agency, and the Medical Director to undertake a study for improvement of the management of the Medical Services Department, with specific emphasis on those alternatives generally encompassed in the term "Enterprise Fund," and authorized the Human Resources Agency Director to appoint a Project Manager for the aforementioned study from among his existing staff; and Further ordered that the County Administrator's Office, County Counsel , and County Auditor-Controller work closely with the Director, Human Resources Agency, and the Medical Director in carrying out the proposed study; and Further ordered that the Director, Human Resources Agency, report back to the Board not later than December 31 , 1977, with recommendations on viable alternatives concerning identified management problems presently con- fronting the Medical Services Department, with interim status reports to be presented to the Board at two-month intervals; BE IT BY THE BOARD ORDERED that receipt of the second interim status report on this subject is hereby ACKNOWLEDGED; and the Director, Human Resources Agency, is further ORDERED to continue the study in accordance with plans contained in the second interim status report and in fulfillment of the requirement to report back to the Board not later than December 31 , 1977. PASSED BY THE BOARD on November 8, 1977 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Medical Director Supervisors County Administrator affixed this bth day of November 1977 County Counsel County Auditor-Controller J. A. OLSSON, Clerk Byv� Deputy Clerk Aileen Elder (�11 jd j CAC.gm 11 - 2•i 3/76 15m 1' u,`nan Resources Agency Date October 31 , 1977 CONTRA COSTA (-Q4TN : R1 EEC EI TV ED To Board of Supervisors 977 From C. L. Van Marter, Director �t�� �v � ''�`''` "' '. R. OF SU` CLERK BOARD OF SUPERVISOn"S. '�CONTRA'C�TA CO. B ...G.4t'!L��.Ie�GL�en..,_.Qspu!y Subj INTERIM STATUS REPORT ON THE STUDY OF MANAGEMENT ALTERNATIVES FOR THE MEDICAL SERVICES DEPARTMENT WITH EMPHASIS ON THE TEP34 "ENTERPRISE FUND" References: (1) Board Order dated June 21 , 1977, subject: Approval of Further Study of Management Alternatives for the Medical Services Department. (2) Board Order dated July 5, 1977, subject: Patient Care Billing, County Medical Services. (3) Interim Status Report to the Board dated August 31 , 1977. The purpose of this memorandum is two-fold: 1 . To provide the second interim status report required by reference (1). 2. To provide a progress report with respect to reference (2). In their continuing study and examination of various methods for improvement of management of Medical Services Department with specific emphasis on those alternatives generally encompassed in the term "Enterprise Fund," the Task Force has determined as follows: Inasmuch as an Enterprise Fund is merely an accounting technique which allows a balance sheet and a profit-loss statement format, and noting that the Auditor-Controller takes no exception to setting up an Enterprise Fund for Medical Services Department, The Task Force has found no major disadvantages to establishing such a fund. It is further noted that the original management concerns of Medical Services Department can be negotiated with or without an Enterprise Fund and do not require the Auditor-Controller to relinquish any of his legal responsibilities. However, it is the position of Medical Services that a certain level of autonomy is required in order to effectively manage such a fund. Without an acceptable amount of autonomy, as outlined on the following page, the Department is unwilling to enter into an Enterprise Fund arrangement. In view of the legal interpretations, as shown in the memorandum from the County Counsel (Attachment 1) , which limit some of the degrees of autonomy considered essential by Medical Services, the Department has indicated a willingness to endeavor to resolve the issues of autonomy. DEGREES OF AUTONOMY CONSIDERED ESSENTIAL BY MEDICAL SERVICES FOR MANAGEMENT OF AN ENTERPRISE FUND AT THIS STAGE OF THE STUDY AREAS OF MANAGEMENT DEGREES OF AUTONOMY CONCERN Management Information CMS conducts a needs study and selects Services and operates the system Accounting Services CMS performs all accounting under functional supervision of Auditor- Controller (Reviews and accepts system with internal audits Billing & Collections Complete CMS control Services Purchasing Services Complete CMS control (Bids - PO's - Inventory) Budget Net. EF Budget control to include CMS use of revenue Contracts CMS controls and executes contracts for EF Patient Eligibility and Medi-Cal eligibility determination by Liability Services CMSE; CMS responsible for patient liab. Legal Services CMS hires legal staff Personnel Services CMS performs all personnel services Building- & Maintenance Complete CMS control Services Relationship with Central CMS Director deals with Board with Administration advice from Health Services Commission, MH Adv. Bd. , Alcohol Abuse Bd. , Drug Abuse Bd. , & Dev. Disab. Council LEGAL INTERPRETATION For legal interpretations of the degrees of autonomy considered essential by Medical Services for management of an Enterprise Fund at this stage of the study, please see the memorandum from the County Counsel at attachment 1 . - 2 _ The Task Force has identified the following major advantages of a simple Enter- prise Fund accounting arrangement: 1 . The accounting system can be tailored to fulfill the California Health Facilities Commission's (CHFC) cost reporting requirements, thus, eliminating the present cumbersome and time-consuming manual process of converting from County reports to CHFC reports. 2. The total annual cost to the County of providing medical services to indigents, and other persons for whom the County is responsible, will be more clearly identifiable. 3. Medical Services management, especially with respect to the principal revenue-producing medical programs, will be more visible and, thus, more susceptible to measurement of management performance. Although the Task Force has identified no major disadvantages to an Enterprise Fund arrangement, your attention is invited to the following points: 1. Conversion to an Enterprise Fund accounting arrangement will involve some programming and other administrative costs which, although not yet estimated, are expected to be relatively small . 2. In the long range, an Enterprise Fund accounting arrangement will provide no savings to the County. It will cost no more or no less than the present general fund arrangement. 3. Good management is dependent on neither general fund support nor an Enterprise Fund arrangement. Opportunities for management improve- ment and for cost containment exist under either funding arrangement. 4. As indicated in reference (3), the Task Force has identified and studied the principal management concerns of Medical Services in the following areas: Management Information System Collections (Data Processing) Purchasing Accounting Budget Billing Services from Other Departments AUTONOMY ALTERNATIVES FOR MEDICAL SERVICES UNDER AN ENTERPRISE FUND Zsee chart at Attachment 2 With a view to resolving the issues of autonomy for Medical Services under an Enterprise Fund, the Task Force has developed the attached alternatives chart. Your particular attention is invited to the range of autonomy alternatives which are outlined as follows: C01LITn 1 lists the current systems/policies under which Medical Services operates with respect to their areas of management concern. Column 2 lists the Medical Services Initial Positions which are identical with the degrees of autonomy listed on page 2, i.e. , those degrees considered essential by Medical Services for management of an Enterprise Fund at this stage of the study. 011,948 - 3 - ( f Columns 3 - 6 list some other alternatives (in decreasing degrees of autonomy) which the Task Force is continuing to study and analyze. In the near future, it is planned to request that the Enterprise Fund Steering Committee (composed of the County Administrator and the Department Heads of the Human Resources Agency, Medical Services, Auditor-Controller, and County Counsel) meet jointly with the Task Force in an effort to resolve the issues of autonomy with the exception of Management Information Services. In this major area of management concern, a separate recommendation is being prepared to request authorization for consultant services to assist the Joint Information Management Committee in selecting alternative systems which fulfill Medical Services requirements. When these alternative systems have been selected and cost estimates developed, a recommendation will be submitted to your Board. With respect to reference (2) , a letter dated October 19, 1977, has been dis- patched to the Director, State Department of Health, outlining our proposals for relief from the current itemized billing rates system and a return to an all-inclusive billing rates system. It is anticipated that consultations on this subject with appropriate officials of the State Department of Health will begin shortly. RECOMMENDATION It is recommended that your Board acknowledge receipt of this second interim report and direct the Enterprise Fund Task Force to continue the study in accordance with plans outlined in this report and in fulfillment of the basic requirement of reference (1 ) . CLVM/CAC:gm Attachments: 1 - Memorandum from the County Counsel dated October 21 , 1977, subject: "Enterprise Fund" Operation for County Medical Services. 2 - Autonomy Alternatives for Medical Services under an Enterprise Fund. ( COUNTY COUNSEL'S OFFICE{ Attachment 1 CONTRA COSTA COUNTY Daze: October 21, 1.977 MARTINEZ, CALIFORNIA 01 To: C. L. Ian. 11 rter, HRA Director Fro ,.: John B. Clausen, County Counsel By: Rosemary Matossian, Deputy County Counsel Re: "Enterprise Fund" operation for' County Medical Services In response to your memorandum of 10-4-77 wherein you requested a legal opinion on various questions which have arisen in the County' s study of an "enterprise fund" method of operating the County Medical Services, we advise as follows: Question 1: [•;hat are the legal responsibilities of the auditor-controller with respect to the accounting function which the auditor-controller says the Board cannot delegate? Answer 1: Government Code §26881 prescribes the duties of the county controller. It provides: "The . . . auditor-controller shall be the chief accounting officer of the county. Upon order of the board of supervisors the . . . auditor-controller shall prescribe, and shall exercise a general supervision over, the accounting forms and the method of keeping the accounts of all offices, departments and institu- tions under the control of the board of supervisors and of all districts whose funds are kept in the county treasury. " Your question does not state what specific "accounting func%_on [sJ the auditor-controller says the Board cannot delegate" and therefore we cannot comment on that portion of your question. =.Question 2 : Can -the Board legally authorize County ?•'_eelical Services to purchase part or all of their data processing services from an outside vendor? Answer 2 : Probably not. We assume that your question_ involves services presently provided by County employees under the auditor- controller. The general rule is that unless exempted by County ordinance or statute, all regular County employees must be tinder Civil Service. (Rains v. County of Contra Costa [19S1] 37 C.2d 263, 231 P. 2d 55, our Opn_ Nos . 72-124, 75-35, 66-5 . ) In Quer words, the County inav not contract for personal service cork unless the service fa lls�witC:in a statutory exception. -1- Attachment 1 C. L. Van Marter October 21, 1977 The only exception which might be applicable here is Government Code §31000. It provides in pertinent part: "The board of supervisors may contract for special services on behalf of the . . . county, and county officer or department . . . . Such contracts . shall be with persons specially trained, experienced, expert and competent to perform the special services. The special services shall consist of services, advice, education or training for such public entities or the e:.ployees thereof. The special services shall be in financial, economic, accounting (including the preparation and issuance of payroll checks or warrants) , engineering, legal, medical, therapeutic, administrative, architectural, or airport or building security matters. .f The test which must be applied in determining whether data processing services constitutes a "spacial service" Within the purview of §31000 is whether the service is of such a nature that it could not be performed by persons selected under the provisions of Civil Service. (See Burum v. State Compensation Insurance Fund (1947] 30 C.2d 575, 184 P.2d 505; State Compensation insurance and v. Rilev [1937] 9 C. 2d 126, 69 P.2d 985; 111 ALR 1503; California State Et?:oloyaes Assn. v. Willia:-ns [1970] 7 C.A.3d 390, 86 Cal.Rptr. 305; Stoc:cburger v. Riley (1937] 21 C.A.2d 165, 68 P.2d 741, and our Opns. 65-104_, 66-6, 60"-26. See also kennedv v_ Ross [19 ^-_6] 28 C.2d 569, 170 P.2d 904; San Francisco v. Boyd [1941] 17 C.2d 6006, 110 P.2d 1036. ) Since data processing services are currently provided to she County by civil service employees, it is our opinion that the County cannot enter into contracts for data processing services from an independent contractor unless said services are "special" , which they do not appear to be within the applicable legal rules . Question 3: Can the Board legally consolidate the billing and/or collection function (to include statements) outside`the Auditor-Controller Department and within County Medical Services? Answer 3_ Yes. Under the present system the Medical Services Business O=Tic_ prepares invoices which are transmitted to the Departrlent of Auditor-Controller %:•hich prepares and sends out statements based on the invoices. The collection on these statements is performed by the Audi tor-Con troller's Department. :•:e find no legal prohibition against transferring billing and collection functions to Medical Services. As a ratter ot tact, these junctions :.ere handled by Medical Services in the past. -2- "01951 l l C_ L. Van October 21, 1977 Question a: Can the Board authorize CMS to set up a Purchasing `=ice separate from, he Central Purchasing Office u_ch��in. O_ t' under the auditor-cor_troller? Ans=-.-er 4a: No. We interpret this question as asking :•;hethear the Boars? of Supervisors can employ more than one purchasing agent. ^overrmient Code 525500 provides: "The board of supervisors may employ a purchasing agent and such assistants as are necessary for him to fulfill his duties. " [Emphasis added. ] Under authority of Section 25500, County Ordinance Code Sections 1108-2.202 et seq. were adopted establishing the office of purchasing agent. In our opinion none of the authorities cited above permit the establishment of more than one office of purchasing agent. Question 4b: Alternatively, can the Board authorize the auditor-controller (purchasing agent) to set up a branch medical purchasing office at CAIS? Answer 4b: Yes. The purchasing agent's functions may be performed at any County location_ Question. 5: With respect to a separate Enterprise Fund Budget, does the Board have to approve: (1) rates CMS charges other . departments for medical services; (2) the amount of General Fund contribution (subvention) to EF; (3) the manner in which the subvention is determined? Answer 5: Yes. Government Code 525261 provides in pertinent part: "The board may by resolution create one or more enterprise funds. The board may make available such amounts as are necessary to establish each fund and to maintain its solvency. The board shall provide for the fitting of charges for all services performed -by .the enterprise_ Question o: Can the Board legally authorize CBIS to 'purchase specified services from outside vendors--for example, maintenance services now purchased from Public Works? Ans:•;er 6 : Please see answer 2. The Board is further limited by the folloaing provision of Government Code §31000 : " [S;Decial services] may include maintenance or custodial matters if the boated finds -that the site is remnote from available county employee resources and that the county's economic interests are served by such a contract rather than %y Day; n ad'. i t-onal travel and u subsistence excenses t0 e:�1S ting count_; emolo:'ees. -3- 011,952 . f ` C. E. Van :•.arter October 21, 1977 _,egislative authorization, of course, can be sought for a specific pian of operation the Board may wish to implement. cc_ Arthur G. 1:ill, County Administrator Donald Bouchet, Acting Auditor-Controller George Degnan, Medical Director Charles Cannon, Chairman, Enterprise Fund Task Force AUTONOMY ALTERNATIVES FOR MEDICAL SERVICES UNDER AN ENTERPRISE FUND AREAS OF CURREiIT SYSTEMS/POLICIES CHS 1111TIAL POSITION 0 T II E R A L T E R N A T I V E S HARAGEIiENT COiiCERN 1 2 Management Information CMS provides requirements;A/C CMS conducts needs study, CMS conducts needs study 8 CMS conducts needs study; A/C A/C studies, designs, selects Services CMS joint design; A/C selects selects 6 operates the selects system; A/C runs selects 6 runs system 6 runs system 6 runs system from CMS input system system Accounting Services A/C designs system; CMS GIS performs all accounting CMS performs general account- A/C with on-site staff A/C performs all accounting inputs accounting data under functional supervision ing under functional super- develops accounting system of A/C (Reviews A accepts vision of A/C; A/C handles requirements system w Internal audits) ppayroll 6 writes warrants Billing 6 Collections A/C control with off-site Complete CMS control CMS controls accounts receiv- CMS control with on-site A/C A/C control with on-site A/C A/C control with on-site Services collection staff a able management for X days; collection staff collection staff billing staff 6 on- or then sold to Gen Fund (A/C) off-stto c9llectIQlL_5.t4fff Purchasing Services A/C control with off-site Complete CMS control (Bids-- CMS control for medical A/C control serves CMS with staff PO's--Inventory) supplies b equipment (Bids-- on-site staff for medical PO's--comnunication) supplies and equipment Budget Line item Budget control with Net EF Budget control to Total EF Budget control; line Summary EF Budget control by Line item Budget control Board of Supervisors approval include CMS use of revenue items can be changed by CMS categories--personnel, con- with CAO approval _ Fixed Assets?) tracts, non-personnel Contracts CMS requests services, NRA CMS controls E executes con- CMS controls 6 Board executes CMS controls 6 IIRA provides provides processing with tracts for EF contracts for EF processing with Board of Board of Sup. execution Supervisor's execution Patient Eligibility CMSE performs all E1 deter- Medi-Cal E1 determination by Medi-Cal E1 determination by CMSE performs all E1 deter- Liability Services mination on site CMSE on site; CFIS responsible CMSE on 6 off site; CNS re- mination off site for patient liability s onsible for patient habil. Legal Services County Counsel assigns lead CMS hires legal staff County Counsel assigns on- County Counsel assigns legal legal staff off site site legal staff as required staff (varies by area) by CMS Personnel Services Civil Service provides CMS performs all personnel CMS performs all personnel CMS controls numbers 6 class- Civil Service provides on- Civil Service staff services with Ci•tS input 6 services services except testing ifications with balance of site services for classifica- provides services under requests services by Civil Service tion, recruitment, etc. CMS directton Building 6 Public Works control janitor- Complete CMS control CHS control for janitorial CMS control for janitorial; Maintenance Services lal, engineering & bldg. engineering, i bldg. improve- Public Works for engineering Improvements meats to specified dollar 6 bldg. improvements ^ level Relationship with CMS Director deals with HRA C14S Director deals w/board CHS Director deals with CAO CMS Director deals with HRA CMS Director deals with HRA CMS Director is not Central Administration with advice of Human Svc Adv of Sups with advice from with advice of Health Svcs as part of CAO with advice with advice of Health Svcs program operations Conor, h➢iAD, DAD, AAB, 6 DOC Health Svcs Comm, MHAD, AAD, Cortin, INIAD, AAD, DAD, & DDC of Health Svcs Comm, NIAB, Comn, MHAO, DAD, AAD, 6 DDC director D DAD 6 DOC b. b. AAD 6 DC b, b. ct ct NOTES: a. The total system is under A/C control, but CMS performs billing operations. 10-31-71 c-t n b. No Health Services Commission currently exists, The establishment of a Health Services Commission would require Board of Supervisor's approval. CAC-.gm n 3 =r r� c C ci ct N N s y ..n In the Board of Supervisors of Contra Costa County, State of California November 8, , 19 77 In the Matter of Authorizing Acceptance of Instruments for Recording Only. r\ rn IT IS BY THE BOARD ORDERED that the following Offers of Dedication are ACCEPTED FOR RECORDING ONLY: INSTRUMENT 0 3: 1 . Offer of Dedication 10-10-77 Leonard Adam, et al Sub MS 5-77 for Roadway Purposes CL 2. Offer of Dedication 10-24-77 Dean W. Criddle Sub MS 33-77 for Roadway Purposes 3. Offer of Dedication 10-14-77 Morgan Territory Sub MS 211-76 for Drainage Purposes Investment Company 0 04. Offer of Dedication 10-14-77 Morgan Territory Sub MS 211-76 for Roadway Purposes Investment Company 0 ~ 5. Offer of Dedication 10-11-77 Charles E. Peterson, Sub MS 127-77 for Roadway Purposes et al PASSED by the Board on November 8, 1977. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seol of the Board of Originating Dept: Public Works Supervisors Land Development Div. affixed this 8th day of November 19 77 cc: Recorder (via P.W. ) Public Works Director Director of Planning %,(} _ V J. R. OLSSON, Clerk C,, Deputy Clerk Patricia A. Bell H-24 4/77 15m In the Board or Supervisors of Contra Costa County, State of California November 8, , 1977 In the Matter of Authorizing Acceptance of Instruments IT IS BY THE BOARD ORDERED that the following instruments are ACCEPTED: INSTRLHENT DATE GRANTOR REFERENCE N. 1. Relinquishment of 10-14-77 Morgan Territory SUB DIS 211-76 M Abutters Rights Investment Company 00 2. Relinquishment of 10-11-77 Charles E. Peterson, SUB PIS 127-77 Abutters Rights et al 0 z Cn Y o PASSED by -the Board on November 8, 1977. U_ .Q a a 0 U O F- I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Sea) of the Board of Originating Dept: Public Works Supervisors Land Development Div. affixed this 8th day of November 19 77 cc: Recorder (via P.11.) Public Works Director Director of Planning J. R. OLSSON, Clerk By i Deputy Clerk Patricia A. Bell 00ji 6 H-24 4/77 15rn And the Board adjourns to meet on —t-lcy7 at p-'00 ci . /✓i • in the Board Chambers , Room 107, County Administration Building, Martinez , California. a W. N. Bog;ge , Chairman ATTEST: J. R. OLSSON, CLERK Deputy 001551 Sui-11,�RY OF FROCEEDIE GS BEFORE THE BOARD OF SUPERVISORS OF COIvTRA COSTA COU'_`ITY, 3 !vOVENBER 8, 1977, F.=FEPAR D by J. R. OLSSO.N, COUAiTY CLEFC-C AND X-OFF:C:O CLERK OF THE BOARD. Approved personnel actions for Social Service, i•Iedical Services, and Riverview Fire Protection District. Approved appropriation adjustments for Civil Service and internal adjustments not affecting totals for Civil Sezvice (CETA - Titles II, VI) , Orinda Fire Protection District, Moraga Fire Protection District, Sheriff- Coroner, Marshal - Delta Judicial District, Probation, County Administrator, and Public 'lorks. Authorized attendance at meetings as follows: C. Benevent, Medical Services, to National Drug Abuse Conference in Seattle, WA, Apr. 3-8; W. Conn, Social Service, to Northwest Regional Post-placement/Children in Placement Conference, Seattle, WA, Nov. 16-18; T. Falce, Law and Justice Systems Development, County Auditor-Controller, to Institute for Court Management Workshop, in Minneapolis, M, I:ov. 13-16. Denied claim for damages filed by B. Spears. Appointed J. Scott to the County Alcoholism Advisory Board and C. Jackson to the Family and Children' s Services Advisory Committee. Accepted resignation of A. Babin as representative of the Third Super- visorial District on the Community Development Advisory Council and in connection therewith applied policy on appointments to boards and commissions. Reappointed the following: T. Reece, A. Wesley, and D. Scha-Bans as Directors of the Green Talley Recreation and Park District; W. Ambrose and J, Mangini, Jr. as Directors of the Castle Rock County Water District; and E. 'Wetzel as a Director of the Byron Sanitary District. Appointed C. Linn as a Director of the Byron Sanitary District and C. Johnson and L. Allen to the Loan and Grant Review Panel for 2nd Year Community Development Housing Rehabilitation Program. Approved oral recommendation of Internal Operations Committee (Supervisors H. Hasseltine and N. C. Fanden) that the County not partici- pate in tiACo' s new management training program related to criminal justice problems. Approved Traffic Resclutions Nos. 2391, 2394, and 2395 and rescinded No. 2227 and Ordinance No. 72-77. Granted extension of time in which to file the Final Mar for Sub. 869, Cakley area. As recommended by the Internal Operations Comzlittee, approved as exceptions to the 'Board' s policy the existi:g 3-yr. , staggered terms of membership on the Child Health & Disability rreventicn Program Advisory Board, the Family & Ch"61dren' s Services Advisory Committee, and the Manpower November 8, 1977 Summary, continued J ge 2 Accepted resignations of K. Courter, P. Salvador, S. Jones and S. Sheff from Child Health & Disability Prevention Program Advisory Board; appointed P. Gordon, D. Franceschi, R. Wiley, H. Linker, and B. Ornelas to said Board; and referred to the Internal Operations Committee for further review- the matter of additional vacancies. Granted authorization for relief of cash shortage in the accounts of the Health Department, Alcoholism Information & Rehabilitation Services. Authorized increased petty cash fund for CSA R-6. Adopted Ordinance No. 77-109 rezoning land in the Alamo area (application of Elbaco, Inc. , 2157-RZ) and No. 77-112 amending the Ordinance Code to effectuate provisions of the California Vehicle Code to provide for the abatement and removal of abandoned vehicles from private and public property. Acknowledged receipt of second interim status report on the study of management alternatives for the Medical Services Department from the Director, Human Resources Agency, and ordered that said study be continued. Authorized correction of clerical errors on road acceptance Resolutions Nos. 77/367, 77/368, 77/511, and 77/789, Subdivisions 4685, 4401, 4477, and 3844, respectively. Authorized payment of Relocation Assistance Claim to G. L. Coates in connection with acquisition of property for Detention Facility Project, Civic Center, Martinez. Authorized legal defense for H. Ramsay, Sheriff-Coroner, in Superior Court Action No. 171559. Directed that a letter be sent to the State Board of Control asking that it consider a claim for reimbursement to the Eastern Fire Protection District for extraordinary expenses incurred in fighting the Mt. Diablo fire. Acknowledged receipt of report of County Administrator that the County will exercise its option on the provisions of SB-65 re the mailing of election ballots and directed the Clerk to notify the Secretary of State of same. Accepted compromise settlement offer in connection. with Superior Court Action No. 165825 and authorized Auditor to pay the balance of judgment. Accepted as complete private improvements in MS 25-76, Lafayette area, and exonerated surety bond in connection therewith. Awarded contract to Zanotelli & Sons for Parker Avenue Culvert Project, Rodeo area. Accepted instruments from Morgan Territory Investment Co. and Chas. Peterson, et al, for Ms. 211-76 and 127-77 and Offers of Dedication for recording only for MS 5-77, 33-77, 211-76, and 127-77. Fixed Nov. 29 at 11:10 a.m. fo: _^.ea:ing or appeal of Kay Building Co. and Danville Station Homeowners Assn. from Planning Commission denial of Final Development Plan 3032-77, Danville area. November 8, 1977 Summary, continued Page j Fixed Dec. 6 at 11:05 a.m. for hearing on Planning Commission recom- mendation with respect to application of ilewkirk & Wilcox (2160-RZ-) :tb, le rezone land in the Concord area. Declared intent to consider request of Alamo-Lafayette Cemetery District for name change. As F: Officio the Board of Supervisors o: County Sanitation District No. 15, continued 'nearing on proposed condemnation of certain real property, Bethel Island area, to Nov. 15 at 11:45 a.m. Referred to : Auditor-Controller request of Professional Communications Systems, Inc. for permission to discuss aspects of competitive bidding on provision of communications equipment; County Administrator request of '.vest Contra Costa Bar Association with respect to future location of Richmond courts, petition with respect to provision of cable television service to Hagen Oaks tract, Alamo area, and request of Concord TV Cable for deregulation of subscriber rates; Internal Operations Committee report of Health Officer relative to the Contra Costa Waste Service Disposal site near Antioch; Public ;forks Director letter from The Orinda Association re its Board of Directors recommendation of a proposed bus service for Orinda and the establishment of a County Service Area to provide the funds for same; Public Works Director (Environmental Control) and the Health Officer letter from California Regional 'dater Quality Control Board, Central Valley Region, transmitting a 5-year list of proposed projects to be funded under the Clean 'dater Grant Program. Authorized Chairman to execute: documents accepting a Community Services Administration Community Action. Program Grant for continuation of OEO Program; contract agreement to amend existing CETA Title I contract with Santa Clara County Superintendent of Schools for consultation and technical assistance services for a labor market study; doctments accenting CSA Grant for continuation of Emergency Energy Conservation Program; contract with Steve Thompson Associates for Prepaid Health Plan con- sultation, services; agreement with ABAG for services relatedto development of the County' s Geographic Base/DIIC File Program; contract with R. Pollack Partnership for printing of the Medical Services-Prepaid Health Plan (Key Plan) Handbook; Start-up Contract with East County Community Detoxification Center fog comprehensive East County alcohol services; amendment to Fixed Term Plan Supplement with IBI, Inc. for continued use of Printer and Controller. Approved Finance 'Committee (Supervisors R. I. Schroder and i. P. Ke--Y) recommendations relative to eliminating delays in issuance of building permits. Introduced ordinance amending County Crdin_ar•ce Code to allow the playing of panguingue and to-bal? in cardrooms licensed by the County. Denied grievance appeal of County employee, C. Johnson. 0111%Cle- November 8, 1977 Summary, continued Page 4 Authorized Public Works- Director to execute: Inspection Services Contracts with R. Soto in connection with County Leased Buildings, Martinez and -Pleasant Hill; . Amendment No. 2 to Consulting Services Agreement with DeLeuw, Cather & Co. in connection with Waterfront Road Overcrossing, Martinez area; Deferred Improvement Agreements in connection with LUP 2183-76, Bethel Island area; MS 33-77, Alamo area; and MS 4-77, Oakley area; Consulting Services Agreement with Royston, Hanamoto, Beck and Abey for landscape architectural services for the Orinda Community-Center; Inspection Services Contracts with Messrs. J. M. Nelson, Robert G. Grady, Laurel Roderick Cameron and Robert G. Soto for Mechanical and Safety Alterations, Civic Center, Martinez. As Ex-officio the Governing Board of West County Fire Protection District, authorized Public Works Director to execute Inspection Services Contracts with Messrs. J. Nelson, R. Grady, L Cameron and R. Soto for District Re-Roof, E1 Sobrante. As Ex-officio the Governing Board of County Sanitation District No. 15, authorized Public Works Director to execute contracts for easements with F. Smith and The Willows at Bethel Island in connection with property acquisition, Bethel Island area. Adopted the following numbered resolutions: 77/920, fixing Dec. 20 at 10:45 a.m. for hearing in connection with abandoning Toyon Street, Martinez area; 77/921, authorizing Chairman to execute County-State Cooperative Agreement for Treat Boulevard and Coggins Drive Widening, Pleasant Hill area; 77/922, and 77/932, approving of Final EIR and Zone Plan Amendment No. 4 -to the Flood Control Zone 3B Adopted Project and the Grayson Creek East Branch-East Fork Project, Pleasant Hill area, and authorizing payment to D. Chilton for property acquisition, Grayson Creek. 77/923, summarily abandoning portion of Port Chicago Highway super- seded by relocation; 77/924, accepting as complete improvements for Pine Valley Road Acceptance project a n d declared widening of Pine Valley Road as a County road, San Ramon area; 77/925 through 77/930, authorizing changes in the assessment roll; 77/933, resolving that County accepts responsibility for debts and liabilities of-County's Prepaid Health Plan; 77/934, as Ex-officio the Governing Board of Riverview Fire Protection District, accepting as complete contract with Snilker Tree Service for weed abatement work; 77/935, authorizing Chairman to execute Partial Release of Lien to guarantee repayment of cost of services rendered to L. and R. Sabedra; 77/936 through 77/938, authorizing Chairman to sign grant applica- tions for submission to the State Office of Criminal Justice Planning for Alcohol Related Crime Project, Serious 602 Offender Program and Saturation Supervision and Surveillance, respectively; 77/939 and 77/940, authorizing Chairman to sign grant applications for submission to the State for the Drug Identification and Gunshot Residue Collection programs. n�►�s1 November 8, 1977 Summary, continued Page 5 Re-affirmed County policy for installation of multi-way stop signs, supported legislation permitting California Highway Patrol to use radar for speed enforcement on local residential streets, directed Count- Administrator, Public Works Director, County Couneel and Sheriff to investigate alternatives for providing and financing additional traffic enforcement in unincorporated residential areas, and adopted Resolution No. 77/941 revising policy for installation of stop signs at uncontrolled intersections. Recessed into executive session at 9:45 a.m. to discuss personnel matters; reconvened at 10:50 a.m. and adopted Resolution No. 77/931 approving Supplementary Memorandum of Understanding between Fire Protection Districts and United Professional Firefighters, IAFF, #1230. Approved recommendation of Finance Committee to endorse the proposal of the Director, Human Resources Agency, to reduce contract payment problems and to remove referrals re the Retirement System from Committee. Determined utility easement rights for Sub. 4948 and MS 97-77, Alamo area; Sub. 4869, Oakley area, and MS 100-77, Martinez area. 00562 The preceding documents consist of 562 pages.