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MINUTES - 11231976 - R 76K IN 1
• • NOVEMBER THE BOARD OF SUPERVISORS MET IN ALL ITS CAPACITIES PURSUANT TO ORDINANCE CODE SECTION 24-2.402 IN REGULAR SESSION AT 9:00 A.M., TUESDAY, NOVEKBER 23, 1976 IN ROOM 107, COUNTY ADMINISTRATION BUILDING, MARTINEZ, CALIFORNIA. PRESENT: Chairman J. P. Kenny, presiding; Supervisors A. M. Dias, W. H. Boggess, E. A. Linscheid. ABSENT: Supervisor J. E. Moriarty. CLERK: J. R. Olsson, represented by Geraldine Russell, Deputy Clerk. The following are the calendars for Board consideration prepared by the Clerk, County Administrator and Public Works Director. JAMES P.KENNY.RJCM.OND CALENDAR FOR THE BOARD OF SUPERVISORS JAMES P.KENNY I ST OISTRICT ALFRED M.DIAS.EL SOBRANTE CONTRA COSTA COUNTY EDMUND A,LINSCHEID 2NO DISTRICT VICE CI+AIRNAN JAMES E.MORIARTY.LAFAYE7TE AMD FOR JAMES R.OLSSON.COUNTY CLERK 3RD DiSTRICT SPECIAL DISTRICTS GOVERNED BY THE BOARD AND Ex OFFICIO CLERK OF THE BOARD WARREN N.BOGGESS.CONCORD MRS.GERALDINE RUSSELL 4TH OtSTRICT BOARD CHAMBER$.ROOM 107 ADWwSTRATION BWLDING CHIEF CLERK EDMUND A UNSCHEID.PITTsBuRG Pa Box 911 PHONE 9415)372.2371 5TH OIsTRIcT MARTINEZ CALIFORNIA 94553 TUESDAY NOVEMBER 23, 1976 The Board will meet in all its capacities pursuant to Ordinance Code Section 24-2.402. 9:00 A.M. Call to order and opening ceremonies. 9:00 A.M. Consider recommendations of the Public Works Director. 9:00 A.M. Consider recommendations of the County Administrator. 9:15 A.M. Consider "Items Submitted to the Board." 9:15 A.M. Consider recommendations and reauests of Board members. 9:30 A.M. Consider recommendations of Board Committees. 9:45 A.M. Executive Session (Government Code Section 54957.6) as required, or recess. 10:30 A.M. Hearing on appeal of Mr. George Ruckstuhl, Jr., from Board of Appeals approval of Variance Permit Application No. 1043-76, Oak View Memorial Park Cemetery, applicant, Antioch area. 10:50 A.M. Hearing on proposal to change the name of a portion of First Street to Carlos Place, Walnut Creek area. 10:55 A.M. Ms. Mary Lou Laubscher will present annual report of the Family and Children's Services Advisory Committee. ITEMS SU34IiTT= TO THE BOARD Items 1 - 3: CONSENT 1. AUTHORIZE changes in the assessment roll. 2. FIX December 14, 1976 at 11:00 a.m. for hearing on appeal of Mr. Gerald A. Cohn from Board of Appeals approval of Variance Permit Application No. 1124-76 (S. Kendall and W. Ruedrich, applicants), Orinda area. 3. DENY the claims of Allen L. Yonts, Edward Rincon, Johnnie Mae Booth, Betty Ann Darren, Gloria Larner, Mutual Service Insurance (Ferrel F. Paden, insured), and the amended claim of Mary Lue Reichelt. Items 4 - 17: DETERMINATION (Staff recommendation shown fo lowing the item.) 4. MEMORANDUM from Director, Human Resources Agency, transmitting final report of the Allied Services Commission and its Legislative Task Force Report and submitting recommendations with respect to said reports. APPROVE RECONONDATIONS 5. CON14UNICATION from President, Contra Costa County Mental Health Association, advising that the Board of Directors endorses the recommendations of the Citizens Committee on Mental Health Needs and Services with respect to the Diablo Valley Mental Health Clinic. R:yvE'R TO DIRECTOR, HUMAN RESOURCES AGENCY, FOR REVIEq IN CONJUNCTION WITH CONTRA COSTA COUNTY MENTAL HEALTH ADVISORY BOARD r Board of Supervisors' Calendar, continued November 23, 1976 6. LETTER from Chief, Mental Health Program, State Department of Health, advising that the 1976 session of the State Legislature adopted AB 2999 which provides that effective January 1, 1977 Community Mental Health Advisory Boards shall be expanded from 14 to 17 members, at least one half of whom shall represent the public interest in mental health; and LETTER from Chairman, Contra Costa County Mental Health Advisory Board, pertaining to said legislation and requesting permission to conduct a countywide recruitment for submittal of a list of candidates for selection prior to December 28, 1976; and LE'T'TER from President, Contra Costa County Mental Health Associa- tion, with respect to said legislation, recommending that no new appointments, or reappointments, be made until after January 1977. REQUEST DIRECTOR, HUMAN RESOURCES AGENCY, IN CONJUNCTION WITH THE CONTRA COSTA COUNTY MENTAL HEALTH ADVISORY BOARD, TO FURNISH NAMES OF PROPERLY QUALIFIED AND INTERESTED PERSONS FOR CONSIDERATION BY THE BOARD 7. LETTER from Chairman, Contra Costa County Mental Health Advisory Board, advising that the terms of office of certain members of said Board expired on November 12 and recommending that the incumbents, Dr. Paul Morentz and Dr. gent Sack (physician category) and Mr. Joseph McKenzie (hospital administrator category), be reappointed. CONSIDER WHETHER APPOINTYMTS SHOULD BE MADE AT THIS TIME 8. MEMORANDUM from Director, Human Resources Agency, (in response to Board referral) providing interim report on impact of the revised medical care eligibility policy in relation to simpli- fied Medi-Cal eligibility requirements. REFER TO COUNTY ADMINISTRATOR AND COUNTY kUDITOR-CONTROLLER 9. LETTER from Attorney G. F. Jilka, on behalf of Michael's .Ambulance Service of Concord, urging that the County not contract with Physician's Ambul-Cab Service to provide backup non-emergency transportation services. REFER TO COUNTY ADMINISTRATOR 10. LETTER from Director, United States General Accounting Office, transmitting proposed report to the Congress on said Office's review of public service employment under Comprehensive Employment and Training Act of 1973, which includes activities of Contra Costa County, and inviting comments thereon. REFER TO COUNTY ADMINISTRATOR 11. PETITION from personnel of the Social Service Department's Pittsburg District Office protesting the transfer of staff to the Richmond District Office. REFER TO DIRECTOR, HUMAN RESOURCES AGENCY, AND DIRECTOR OF PERSONNEL FOR INVESTIGATION AND REPORT 12. LETTER from Mr. V. J. raiorana, Orinda, alleging that a drainage problem exists as a result of improper grading on recently acquired property in the Singer Development, Rodeo, and requesting that the Board direct the builder to take corrective measures. REFER TO DIRECTOR OF BUILDING INSPECTION AND COUNTY COUNSEL FOR REPORT 13. LETTER from Mayor, City of Martinez, requesting that consideration be given to use of a local company, Elite Laundry, for provision of hospital laundry services. REFER TO DIRECTOR, HUMAN RESOURCES AGEKCY, FOR REPORT 14. LETTER from Mr. R. A. Johns, Livermore, seeking a permit to allow for garbage collection in the San Ramon area. REFER-TO COUNTY HEALTH OFFICER FOR REVIEW A2tD REC0110MI NDATION 0M Board of Supervisors' Calendar, continued November 23, 1976 15. LETTER from Chairman, Contra Costa County Mental Health Advisory Board, transmitting recommendations adopted by said Board related to space and program needs in the new county detention facility. REFER TO CONTRA COSTA COUNTY DETENTION FACILITY. ADVISORY COMMITTEE 16. LETTER from Supervisor Baxter Ward, Los Angeles County Board of Supervisors, transmitting his proposal for comprehensive adjustments to the California taxation system. ACKNOWLEDGE RECEIPT AND REQUEST REVIEW BY COUNTY SUPERVISORS ASSOCIATION OF CALIFORNIA 17. LETTER from Attorney J. B. Rudauist, on behalf of Board of Trustees of Reclamation District 2036, requesting that said District be exempted from filing a Conflict of Interest Code; and MEMORANDUM from County Counsel advising that the Board has no express authority to exempt an agency from filing a code or to adopt regulations permitting same. DENY REQUEST Items 18 - 20: INFORMATION (Copies of coamunica ions listed as o=ation items have been furnished to all interested parties.) 18. LETTER from Chairman, Family and Children's Services Advisory Committee, opposing further cutbacks in staff or program at this time, citing sources of funding for Social Services for the coming fiscal year, and urging establishment of the position of legislative analyst (advocate). 19. MEMORANDUM from County Auditor-Controller transmitting report of financial and related records of Buchanan Field Airport Enterprise for the fiscal year ended June 30, 1976. 20. -RESOLUTION adopted by the Walnut Creek City Council urging that the Federal Communications Commission deny the application of Modesto Television Station BLOC for assignment of UHF Channel 42 and continue to reserve said channel for the benefit of residents of central Contra Costa County. Persons addressine the Board should complete the form DrOV-1ded on the rostrum and rurnishthe Merk w a written copy or their presentation. IN VIEW OF THE THANKSGIVING HOLIDAY THE DEADLINE FOR THE NOVEKBE.R 30 AGENDA ITFt.4S WILL BE NOON, TUESDAY, NOVEMBER 23, 1976. OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California To: Board of Supervisors Subject: Recommended Actions November 23, 1976 From: Arthur G. Will, County Administrator I. PERSONNEL ACTIONS 1. Additions and cancellations of positions as follows: Cost Department Center Addition Cancellation Economic 004 -- Urban Food Opportunity Production Specialist-Project #01 004 -- Urban Food Production Technician-Project 4101 Medical 540 1 Staff -- Services Nurse III 540 1 Central -- Supply Assistant 540 1 Typist Clerk -- 540 2 Licensed -- vocational Nurse 540 3 Hospital -- Attendant 2. Decrease hours of positions as follows: Cost Denartment Center From To Social 501. 40/40 Social 20/40 Social Work Service 505 Work Practi- Practitioner 11 tioner II 502 40/40 Eligibil- 20/40 Eligibility ity Worker 11 Worker II #299 R To: Board of Supervisors From: County Administrator Re: Recommended Actions 11-23-76 Page: 2. II. TRAVEL AUTHORIZATIONS None. III. APPROPRIATION ADJUSTMENTS 3. Office of Economic Opportunity. Add $640 for office equipment financed by Federal funds (Head Start Program) . 4. Internal Adjustments. Changes not affecting totals for the following budget units: Public Works (Flood Control Zone 1) , Veterans Service Officer, Public Defender, Auditor- Controller (Plant Acquisition) . IV. LIENS AND COLLECTIONS None. V. BOARD AND CARE PLACEMENTS/PULTES 5. Amend Resolution No. 76/638, establishing rates to be paid child care institutions, as follows: Increase monthly rate of certain institutions: From To Private Institutions - Paradise Home For Boys/Paradise $425 $515 San Antonio Youth Project 784 838 Penny Lane/Sepulveda 868 939 Group Home - Sierra Group Home/Vacaville 300 350 Add the following private institution: Monthly Rate St. Andrews' Residence for Boys $878 (or STAR House)/Cupertino 6. Amend Resolution No. 76/801, fixing'rates for foster home care, to remove the limitation on the number of subsidized emergency foster homes (10) , but maintaining the limitation on the total number of beds (50) to be subsidized in the County, as recommended by the Director, Human Resources Agency; amendment will not increase program costs. To: Board of Supervisors From: County Administrator Re: Recommended Actions I1-23-76 Page: 3. VI. CONTRACTS AND GR.FkNTS 7. Approve and authorize Chairman, Board of Supervisors, to execute agreements between County and agencies as follows: Agency Purpose Amount Period Contra Costa Continued oper- $32,034 11-1-76 Children's ation of a to Council, Inc. therapeutic 6-30-77 nursery school for mentally and emotionally dis- turbed children Commercial Remote Job No 12-20-76 Credit Leasing, Entry/Terminal Change to Inc. and (to replace 12-19-79 Control Data present IBM Corporation terminal) Third Party CIEETA T- Manpower $1,800 11-29-76 Associates, Inc. staff training to 12-31-76 State Depart- Vocational $16,665 7-1-76 went of rehabilitation to Rehabilitation services for 6-30-77 alcoholics VII. LEGISL.3TT_ON None. VIII.REA_T, ESTATE AC^:IONS 8. Authorize chairman, Board of Supervisors, to execute lease between County and Keller Development Co., and Earl D. Dunivan et ux for premises at 630 Court Street, Martinez for occupancy by organizational components of the Office of County Auditor-Controller. 9. Authorize Chairman, Board of Supervisors, to execute a 3-year lease between County and Buchanan Oaks Partners for premises of approximately 2,650 square feet of 2401-A Stanwell Drive, Concord for use by the Social Service Department. Lease will allow consolidation of units from two other locations with overall cost --- reduction. 7 To: Board of Supervisors From: County Administrator Re: Recommended Actions 11-23-76 Page: 4. VIII.REAL ESTATE ACTIONS - continued 10. Accept quitclaim deeds from five individuals conveying property rights in that portion of Willow Street lying between Ward and Green Streets, Martinez; action clears title to a portion of the County Civic Center property needed for the Detention Facility project. IX. OTHER ACTIONS 11. Approve allocation to local government agencies of livestock head day tax collections for the period January 1, 1976 to June 30, 1976 in the total amount of $20,309.05, as submitted by the County Auditor- Controller. 12. Authorize Roy H. Kong, Director of Communications, Office of the County Sheriff-Coroner, to sign radio station license applications and otherwise act on behalf of the County in Federal Communications Commission matters. 13. Authorize County Librarian to dispose of certain departmental records which are past the required retention periods. 14. Authorize reimbursement of $96.45 to Deputy Sheriff T. Reardon for damage to personal property incurred in the line of duty; and to Sheriff's Reserve Deputies Karry Stocking for $39.35, Ron Pike for $99.62 and John Humphrey for $113.95, for diving equipment lost or damaged during a search for a drowning victim. 15. Reject compromise offer submitted by Mr. R. E. Kennett, attorney at law, in the claim of Mr. James R. Cuddi.hay et al. against the County, as recommended by the County Claims Review Committee. 16. Acknowledge receipt of report on Evaluation of County Methadone Maintenance and Detoxification Programs by the State Department of Health, and refer the report to the Director, Human Resources Agency, for review of the recommendations contained therein. 17. As recommended by the Director of Personnel, adjust certain management classes as a result of compensation negotiations for the 1976-1977 fiscal year to maintain salary differential over represented classifications receiving special increases. 0 M To: Board of Supervisors From: County Administrator - Re: Recommended Actions 11-23-76 Page: 5. IX. OTHER ACTIONS - continued 18. Adopt resolution and order required to implement compensation discussions with Physicians' Union, Local 683. 19. Acknowledge receipt of report on proposed Contra Costa County Occupational Alcoholism Employee Counselling Program, prepared by James O'Donnell,Occupational Consultant for the County Health Department, and refer to the Administration and Finance Committee for review. 20. Acknowledge receipt and authorize distribution of second edition of County profile, a report compiled by the Contra Costa County Planning Department with information about Contra Costa County. NOTE Chairman to ask for any comments by interested citizens in attendance at the meeting subject to carrying forward any particular item to a later specified time if discussion by citizens becomes lengthy and interferes with consideration of other calendar items. DEADLINE FOR AG&N-DA IT.,.MS: WEDNESDAY, 5:00 P.M. CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT Martinez, California November 23, 1976 A G E N D A REPORTS None SUPERVISORIAL DISTRICT I No Items SUPERVISORIAL DISTRICT II Item 1. WATERFRONT ROAD (PEYTON) OVERCROSSING - INCREASE PAYMENT LIMIT - Martinez Area It is recommended that the Board of Supervisors approve and authorize the Public Works Director to increase the payment limit of the Consulting Services Agreement, dated October 21, 1975, with DeLeuw, Cather and Company, Consulting Engineers, from $15,000 to $18,500. The Consulting Services Agreement was increased on July 14, 1976 from $15,000 to $16,000 by the Public Works Director to cover additional costs for the design and cost estimates for the project. The additional $2,500 is required to cover the costs to prepare the project for submittal for funds under the Public Works Employ- ment Act of 1976. (RE: Project No. 3481-4215-661-75) (RD) Item 2. SAN PABLO DAVM ROAD - ACCEPT CONTRACT - El Sobrante Area The work performed under the contract for the extension and repair of a drainage facility located on San Pablo Dam Road approximately four miles southeast of Castro Ranch Road was completed by the contractor, Ora E. Elliott of Castro Valley, on October 26, 1976, in conformance with the approved plans, special provisions and standard specifications at a contract cost of approximately $10,000. It is recommended that the Board of Supervisors accept the work as complete as of October 26, 1976. The work was completed within the allotted contract time limit. (RE: Project No. 0961-5828-661-76) (C) Item 3. HILLCREST ROAD - ACCEPT DEED AND APPROVE AGREaIENT - San Pablo Area It is recommended that the Board of Supervisors accept a Grant Deed dated October 15, 1976, for road purposes and approve a Deferred Improvement Agreement, with the Sikh Center of San Francisco Bay and authorize the Public Works Director to execute the Deferred Improvement Agreement on behalf of the County. Said documents are required as a condition of approval of LUP 446-73. (RE: Work Order 4805-663; Road No. 0964A) (RP) A_ G E N D A Public Works Department Page 1 of 10 November 23, 1976 MM10 Item 4. WATERFRONT ROAD (PEYTON) OVERCROSSING - APPROVE AGREEMENT - Martinez Area It is recommended that the Board of Supervisors approve and authorize its Chairman to execute a Joint Exercise of Powers Agreement with the City of Martinez. This Agreement provides for equal sharing of the local project costs. The County's and City's share are estimated to be $40,000 each. This Agreement provides for two alternate means of funding for reconstruction of the Waterfront Road Overcrossing. One alter- nate is the Federal Public Works Employment Act of 1976, and the second alternate is the State and Federal "Grade Separation" and "Bridge Replacement" programs. The reconstruction project was submitted for funding under the Federal Public Works Employment Act of 1976 in October, 1976. (RE: Project No. 3481-4215-661-75) (RD) Item 5. SUBDIVISION MS 98-76 - DETERMINATION ON SIGNATURES - Pleasant Hill Area It is recommended that the Board of Supervisors make a determina- tion that the division and development of the property in the manner set forth on the parcel map for Subdivision MS 98-76 will not unreasonably interfere with the free and complete exercise of the public utility right-of-way or easement. This determination is necessary to allow the filing of the parcel map without the signatures of the utility companies. Owner: Mrs. Marian Lewis 2457 Klein Road, San Jose, CA 95122 Location: Subdivision MS 98-76 is located on the west side of Taylor Boulevard, south of Slater Road. (LD) SUPERVISORIAL DISTRICT III Item 6. SUBDIVISION 153-76 - DETERMINATION ON SIGNATURES - Orinda Area It is recommended that the Board of Supervisors make a determina- tion that the division and development of the property in the manner set forth on the parcel map for Subdivision MS 153-76 will not unreasonably interfere with the free and complete exercise of the public utility right-of-way or easement. This determination is necessary to allow the filing of the parcel map without the signatures of the utility companies. Owner: H. W. Sigworth 10 Casa Vieja, Orinda, CA 94563 Location: Subdivision_ MS 153-76 is located at the end of Casa Vieja, west of Moraga Way. (LD) Item 7. SUBDIVISION NS 152-75 - DETERMINATION ON SIGNATURES - Walnut Creek Area It is recommended that the Board of Supervisors make a determina- tion that the division and development of the property in the manner set forth on the parcel map for Subdivision MS 152-75 will not unreasonably interfere with the free and complete exercise of the public utility right-of-way or easement. .Tis 'ei_-er:^••l:'_3t1cn is ac-assary to l-2-c— the -filing of t1he parcel map n i t.^.aut he signatures of the utili tV com an+es: (continued on next page) A_ G E N D A_ Public Works Department Page 2 of 10 November 23, 1976 00011 Item 7 continued: Owner: Silverwood Development Company 2230 Salvio Street, Concord, CA 94520 Location: Subdivision MS 152-75 is located at the northwest corner of Ygnacio Valley Road and Bancroft Road. (LD) Item 8. HONEY HILL ROAD - APPROVE PARTIAL ROAD CLOSURE - Orinda Area The Valley Development Company requests permission for a partial road closure of Honey Hill Road (County Road 2444) between Charles Hill Road and Via Las Cruces for the purpose of installing a sewer line. The road closure is for five working days from November 16, 1976 through November 30, 1976 between 8:00 a.m. and 4:30 p.m. Traffic will be detoured via neighboring streets. Local and emer- gency traffic will be allowed to pass through. Prior approval was granted by the Public Works Director in accord- ance with Item 3 of the Board Policy with the following conditions: 1. All signing to be in accordance with the State of California Manual of Warning Signs, Lights and Devices dated 1971 and the County Manual of Warning Signs, Lights and Devices; and 2. The contractor shall comply with the requirements of the Ordin- ance Code of Contra Costa County. It is recommended that the Board of Supervisors approve the action taken by the Public Works Director. (LD) Item 9. PINE CREEK DETENTION BASIN - AUTHORIZE FURTHER STUDY - Walnut Creek Area At the Flood Control Zone 3B Advisory Board meeting on October 20, 1976, the Public Works Department staff presented an interim report on the Pine Creek Detention Basin Study authorized by the Board of Supervisors on June 15, 1976. The study to date indicates that a below ground detention basin located opposite the North Gate High School in Walnut Creek is a viable alternate to the Arroyo Del Cerro Project. At said meeting the Zone 3B Advisory Board, by unanimous vote, recommended that the Board of Supervisors authorize the Public Works Director to complete the final phase of the study which would include the preparation of a preliminary design report and a draft Environmental Impact Report. It is recommended that the Board of Supervisors, as ex officio the Board of Supervisors of the Contra Costa County Flood Control and Water Conservation District, approve the Advisory Board's recommendation and authorize the Public Works Director to complete the final phase of the study. (RE: Work Order No. 8529-2520) (FCPD) Item 10. COUNTY SERVICE AREA R-8 - PUBLISH NOTICE OF INTENTION - Walnut Creek Area It is recommended that the Board of Supervisors approve and authorize publication of a Notice of Intention to purchase from Charles B. Jones, et al., all of Assessor's Parcel Numbers 172-110-012 and 172-110-018 consisting of approximately 3.64 acres for a purchase price of $158,600.00 and set January 11, 1977 at 10:30 a.m. as the date the Board will meet to consider the proposed acquisition. This progertt' is to be acquired for park purposes and rill be financed from Co r:t'i R-3 funds. Environ x..ntal and z1anning con- siderations have been complied with. (SAC) (RE: Work Order 5492-927) A G E N D A Public Works Department image 3 of 10 November 23, 1976 Item 11. COUNTY SERVICE AREA R-8 - ADOPT RESOLUTION - Walnut Creek Area It is recommended that the Board of Supervisors adopt a Resolution of Intention to Adopt a Resolution of Necessity to condemn the Bertagnolli property required for Parks and Open Space onbehalf of Count, Service Area R-8 and set December 21, 1976 at 10:30 a.m. as the date the Board will meet to consider the adoption of the Resolu- tion of Necessity to condemn. The property to be condemned consists of approximately 10.90 acres, and will be financed from proceeds of the sale of the $6,750,000.00 bonds for Parks and Open Space previously approved by this Board. In accordance with the R-8 Service Area Agreement between the City of Walnut Creek and the County, the City's retained counsel will perform all legal services required for the condemnation action. Environmental and planning considerations for the above have been complied with. (SAC) Item 12. OAK ROAD - RIGHT OF WAY CERTIFICATION - Walnut Creek Area It is recommended that the Board of Supervisors approve updated Right of Way Certification z3, Oak Road Widening Project, to the State of California Department of Transportation, and authorize the Board Chairman to execute said Certification on behalf of the County. A similar Certification was approved by the Board on June 15,1976; however, a delay of the project has necessitated an updating of said Certification. (RE: Project 4054-4189-663-74, M6522 (2) ) (RP) SUPERVISORIAL DISTRICTS III & V Item 13. ACCEPTANCE OF INSTRUMENTS It is recommended that the Board of Supervisors: A. Accept the following instruments: No. Instrument Date Grantor Reference 1. Grant Deed 7-2-76 James J. Evans, et al. MS 30-76 2. Relinquishment of 7-2-76 James J. Evans, et al. MS 30-76 Abutters' Rights 3. Consent to Dedica-10-1-76 Pacific Gas & Electric Co. Pine Valley tion Common Use Road Accept- Agreement ance. B. Accept the following instruments for recording only: 1. Offer of Dedica- 10-13-76 Alexander MacDonald, et al. MS 60-76 tion for Roadway Purposes 2. Offer of Dedica- 11-9-76 Diablo Associates LUP 2120-75 tion for Drainage Purposes (LD) A G E_ N D A_ Public Works Department Page 4 of 10 November 23, 1976 00013 SUPERVISORIAL DISTRICT IV Item 14. YGNACIO VALLEY CHANNEL - ACCEPT DEED - Concord Area It is recommended that the Board of Supervisors accept a Grant Deed dated October 25, 1976 for flood control purposes from Alma A. DeVora. Said Deed is being offered to the County at no cost and covers two parcels of land previously acquired as easements in 1961 and in 1974 for the benefit of Storm Drain Maintenance District No. 1. (RE: work Order 8398-2560) (RP) Item 15. PORT CHICAGO HIGHWAY —APPROVE PLANS - Clyde Area It is recommended that the Board of Supervisors approve and author ize its Chairman to sign the plans for the Port Chicago Highway Curves Realignment Project. The project is located between Clyde and Port Chicago. The project is proposed for construction in 1977 with 83% Federal Aid Off-System funding and 17% County matching funds. Total estimated construction cost of the project is $87,000. The State will advertise for bids and award the contract; the County will administer the contract and inspect the construction operations. This project is considered exempt from Environmental Impact Report requirements as a Class 1C Categorical Exemption under CEQA, and the Board concurs in this finding. All required reports have been submitted and approved. The plans, specifications and estimate have been reviewed by CALTRANS. (RE: Project No. 4371-4311-661-76) (RD) AGENDA CONTINUES ON NEXT PAGE A G E N D A_ Public Works Department ag +Pe 5 of 10 November 23, 1976 0014 SUPERVISORIAL DISTRICT V Item 16. LINES E & E-1 - ACCEPT AGREEMENT - Brentwood Area It is recommended that the Board of supervisors, as ex officio the Board of Supervisors of the Contra Costa County Flood Control and Slater Conservation District, accept a Supplemental Agreement dated November 23, 1976, amending the agreement dated April 6, 1976, between the District and the Southern Pacific Transportation Company, and authorize the Board Chairman to execute said Supple- mental Agreement on behalf of the District. The purpose of this Supplemental Agreement is to clarify certain provisions of the original agreement. (RE: Work Order $514-2521) (RP) Item 17. DEVELOPMENT PERMIT 3031-76 - APPROVE AGREEMENT - San Ramon Area It is recommended that the Board of Supervisors approve the Deferred Improvement Agreement with William J. and Barbara J. Cartan, and authorize the Public Works Director to execute it on behalf of the County. The document fulfills a condition of approval for Development Permit 3031-76 as required by the Board of Adjustment. Owner: William J. Cartan c/o 1717 N. California Boulevard Walnut Creek, California 94596 Location: Fronts for 299 feet on the west side of San Ramon Valley Boulevard, approximately 1300 feet north of Crow Canyon Road, in the San Ramon area. (RE: Assessor's Parcel No. 208-250-046) (LD) Item 18. SUBDIVISION 3977 - REFUND CASH DEPOSIT - Clayton Area It is recommended that the Board of Supervisors: 1. Declare that the improvements in Subdivision 3977 have satisfactorily met the guaranteed performance standards for one year. 2. Authorize the Public Works Director to refund to Wilke Realty, Inc., the $500.00 cash deposit as surety under the- Subdivision Agreement. Owner: Wilke Realty, Inc. P. O. Box 882 Concord, California 94520 Location: Subdivision 3977 is located on the east side of Mitchell Canyon Road at Diablo Downs Drive. (LD) G E N D A Public Works Department Page 6 of 10 November 23, 1976 M15 Item 19. LINE A-3/A-4 STORM DRAIN - APPROVE PROJECT & ENVIRONMENTAL DETERMINATION - Danville Area It is recommended that the Board of Supervisors, as ex officio the Board of Supervisors of the Contra Costa County Storm Drainage District, approve the Line A-3/A-4 Storm Drain Project, determine that the project will not have a significant effect on the environ- ment and direct the Director of Planning to file a Notice of Determination with the County Clerk. On September 13, 1976, the Advisory Board for Storm Drainage District Zone No. 10 recommended that the project be constructed in 1977.;- A 977:A Negative Declaration pertaining to the project was posted on November 2, 1976 with no protests received. The project involves the construction of an underground storm drain system between Camino Encanto and Love Lane (South) in the Danville area and will be funded jointly by Storrs Drainage District Zone No. 10 and the County. (Re: Work Order 8528-925) (ECD) Item 20. LINES E AND E-1 - ACCEPT CONTRACT - Brentwood Area The work performed under the contract for construction of 2-1/2 miles of earth and rock-lined flood control channel in the vicinity of Grant Street, Lone Tree Way and Fairview Avenue, was completed by the contractor, Teichert Construction Corp. , Inc. of Stockton, on November 10, 1976, in conformance with the approved plans, special provisions and standard specifications at a contract cost of approximately $510,000. It is recommended that the Board of Supervisors, as ex officio the Board of Supervisors of the Contra Costa County Flood Control and Mater Conservation. District, accept the work as complete as of - November 10, 1976. The work was completed within the allotted contract time limit. (RE: Project No. 8315-76 (925) ) (C) item 21. SUBDIVISION 106-76 - DETEFUNIINATION ON SIGNATURES - Brentwood Area It is recommended that the Board of Supervisors make a determination that the division and development of the property in the manner set forth on the parcel map for Subdivision rib 106-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. This determination is necessary to allow the filing of the parcel map without the signatures of the utility companies. Owner: Jerry Smith Route 2, Box 201 Sand Creek Road Brentwood, California 94513 Location: Subdivision r5 106-76 is located on the west side of Sand Creek Road south of Lone Tree Way. (LD) A G E N D A Public T.dorks Department Page 7 of 10 November 23, 1976 0"16 .tem 22. SUBDIVISION MS 16-76 - DETERMINATION ON SIGNATURES - Alamo Area It is recommended that the Board of Supervisors make a determination that the division and development of the property in the manner set forth on the parcel map for Subdivision. MS 16-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement_ This determination is necessary to allow the filing of the parcel map without the signatures of the utility companies. Owner: Elbaco, Inc. P. 0. Box 415 Danville, California 94526 Location: Subdivision 14S 16-76 is located on the west side of Tracy Lane north of Roundhill Road. (LD) :tem 23. SUBDIVISION MS 18-76 - DETERMINATION ON SIGNATURES - Alamo Area It is recommended that the Board of Supervisors make a determination that the division and development of the property in the manner set forth on the parcel map for Subdivision MS 18-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. This determination is necessary to allow the filing of the parcel map without the signatures of the utility companies. Owner: Elbaco, Inc. P. O. Box 415 Danville, California 94526 Location: Subdivision MS 18-76 is located on the east side of Tracy Lane north of Roundhill Road. (LD) tem 24. ST. HELENA DRIVE AND HARLAN DRIVE - APPROVE-TRAFFIC REGULATION - Danville Area At the request of local citizens and upon the basis of an engineer- ing and traffic study, it is recommended that Traffic Resolution Nos. 2266 and 2267 be approved as follows: Traffic Resolution No. 2266 Pursuant to Section 22507 of the California Vehicle Code parking is hereby declared to be prohibited at all times on the west side of St. Helena Drive (f4917T), Danville, beginning at a point 62 feet south of the center line of Harlan Drive and extending southerly a distance of 10 feet. Traffic Resolution No. 2267 Pursuant to 21101B of the California Vehicle Code the intersection of St. Helena Drive ( 4917T) and Harlan Drive (44917M) is hereby declared to be a stop intersection and all vehicles travelling north on St. Helena Drive shall stop before entering said intersection. (TO) a G E N D A Public Works Department age 8 of 10 November 23, 1976 00.017 Item 25. MILLBRIDGE DRIVE AND MILO S:AY - APPROVE TP.AFFIC REGULATION - San Ramon Area At the request of local citizens and upon the basis of an engineering and traffic study, it is recommended that Traffic Resolution No. 2268 be approved as follows: Pursuant to Section 21101 (b) of the California Vehicle Code, the intersection of MILLBRIDGE DRIVE (a5205V) , MILLBRIDGE PL.A.CE (:5205H) , and MILO WAY (a5205K) is hereby declared to be a stop intersection and all vehicles travelling on MILLBRIDGE DRIVE and on MILLBRIDGE PLACE shall stop before entering or crossing said intersection. (TR =1934 pertaining to an existing yield sign on Millbridge Place at this intersection is hereby rescinded. ) (TO) GENERAL Item 26. ROAD MAINTENANCE OFFICE REMODEL - APPROVE ADDENDUM NO. 1 TO CONTRACT DOCUMENTS - Martinez Area It is recommended that the Board of Supervisors approve Addendum No. 1 dated November 4, 1976 to the construction documents for the Road Maintenance Office Remodel at 1801 Shell Avenue, Martinez. This Addendum revises the Bid Proposal Form to allow the receipt of Bid Alternates ?1 and a2 which provide for possible reductions in the Base Bid amount if necessary to meet budget limitations. (RE: 1003-118-7710-603) (B&G) Item 27. MODIFICATIONS TO X-RAY ROOM RF-2, COUNTY HOSPITAL - ACCEPT CONTRACT - Martinez Area It is recommended that the Board of Supervisors accept as complete as of November 23, 1976 the construction contract with Alhambra Electric Co. of Martinez for the X-Ray Room RF-2 Modifications at the County Hospital, 2500 Alhambra Avenue, Martinez, and direct its Clerk to file the appropriate Notice of Completion. It is also recommended that the Board extend the contract time 13 days to the date of acceptance inasmuch as the contractor was delayed for a variety of reasons over which he had no control. A major reason for delay was late delivery of manufactured items. (RE: 1003-108-7710-741) (B&G) Item 28. ORINDA COMMNITY CENTER ELECTRICAL SYSTEM (COUNTY SERVICE AREA R-6) - APPROVE AGREEAtsNT - Orinda Area It is recommended that the Board of Supervisors approve, and authorize the Public Works Director to execute, the Consulting Services Agreement with Thayer D. Hall, Inc. , 226 8th Street, Oakland, for surveying the existing electrical system at the Orinda Community Center, 26 Orinda Way, Orinda. This Agreement provides for payment to the Engineer in accordance with the Standard Rates as attached to the Agreement, with a maximum amount of $1,000, not to be exceeded without further written authori- zation by the Public Works Director. (cc tinL�d cn next nac_) A G E N D A Public Works Department Page 9 of 10 November 23, 1976 00018 i Item 26 Continued: This action has the concurrence of the Citizens' Advisory Committee for County Service Area R-6. (RE: Work Order =5322-927) (B&G) Item 29. CONTRA COSTA COUNTY 11AT£R AGENCY 1. The Delta Water Quality Report is submitted for the Board of Supervisors' information and public distribution. No action required. 2. It is requested that the Board of Supervisors consider attached "Calendar of Water Meetings." No action required. (EC) Prepared Jointly by the Water Resources Representative and the Chief Engineer of the Contra Costa County Water Agency November 17, 1976 CALENDAR OF WATER MEETINGS TIME _ ATTENDANCE DATE DAY SPONSOR PLACE REMARKS Recommended Authorization Nov. 22 Mons. State Water 10:00 a.m. Water Quality Staff to Tues's. Resources Auditorium Control Plan- Dec. 15 b'ed's. Control Board Resources Bldg. Delta and Suisun Sacramento Marsh Nov. 19 Fri. Senate Comm. 9:30 a.m. on Natural Bristom. Theatre The Peripheral Canal Staff Resources & t Edna Hill and Alternative Delta Wildlife Jr. High School Water Transfer 130 Birch St. Facilities Brentwood Nov. 29 Mon. Department 7:30 p.m. Rehearing-- Staff of Water Board of Delta Alternatives Resources Supervisors to the Peripheral Chambers Canal Bakersfield Dec. 9 Thurs. Interagency 10:00 a.m. San Joaquin Master Staff Drainage Fara Bureau Plan Program Office Fresao A G E N D A Public Works Department Page 10 of 10 November 23, 1976 0(1019 Contracts, Agreements, or other documents approved by the Board this day are microfilmed with the order except in those instances where the clerk was not furnished with the documents prior to the time when the minutes were micro- filmed. In such cases, when the documents are received they will be placed in the appropriate Pile (to be microfilmed at a later time). 00020 In the Board of Supervisors of Contra Costa County, State of California November 23, , 19 76 In the Matter of Approving Personnel Adjustments. As recommended by the County Administrator, IT IS BY THE BOARD ORDERED that the personnel adjustments attached hereto and by reference incorporated herein, are APPROVED. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of on order enN a on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this �3rdday of November 19 76 (� J. R. OLSSON, Clerk By p Deputy Clerk H-24 3/7615m 00021 POSITION ADJUSTMENT REQUEST C . _: : f C:� Department Economic Opportunity Budget Unit 004 _ Dote _11/2/76_ _ _—_ No. Action Requested: Cancel one position Urban Food Production Iect�si�n._(Protect) Class 776 Proposed Effective Date: ASAP Explain why adjustment is needed: end of Federal Qrant. 2Judy Ann Miller Estimated cost of adja&erhi Amount 1. Sol aries and.Wagei: 2. Fixed Assets: (list items and cost) Total Costs S_ _ Initial Determination of County Administrator Date:—Nn-3rPmher _y.,--L-q26 _ To Civil Service: Request recommendation. Cancellation proposed as soon as possible. W - -- -- SIC ATURE Personnel Office and/or Civil Service Commission Date: November 16. 1976 Classification and Pay Recommendation Remove the class of Urban Food Production Specialist-Projectand cancel 1 Exempt position. The above action can be accomplished by amending Resolution 76/624, Salary Schedule for Exempt Personnel, by removing the class of Urban Food Production Specialist-Project, Salary Level 70 (554F); and amending Resolution 71/17 by cancelling 1 Exempt position of Urban Food Production Specialist-Project, position 901. Can be effective day following Board action. Assistant ,91rect0 .ATURE Recommendation of County Administrator j Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, -1976. � 'stcr.ATURE Action of the Board of Supervisors Adjustment APPROVED 0.9iIN1111121M on_ NOV 2 3 �=Tp J. R. OLSSOr Date— Maxine Date__ Maxinetf !'scuta::d, be'Puty Clerk _ +;4s a-4;vs1nen•caurr_:e: 77 Aop:opriaia-A�tu...-ear cai ?er:oi^e! 3e..: !on '��a.tr•ar. NOTE- Reverse side of form must be completed when appropriate and supplemented by an organization chart depicting the section or office affected. P-300.2 (Rev.4-1-69) W V � POSITION ADJUSTMENT REQUEST J Department Econorn i c Opportun i ty Budget Unit 004 _ ._ Dote _ 11/2/76 — ^ No_ Y a y Action Requested: Cancel one position Urban Food Production Technician (Project) Class 777 _ Proposed Effective Date: ASAP Explain why adjustment is needed: End of Federal grant, Judy Ann MIIler Estimated cost of adjustment: Amount 1. Salaries and Wages: 2. Fixes Assets: (list items and cost) Total Costs Initial Determination of County Administrator Date- November 5, 1976 To Civil Service: Request recommendation. Cancellation proposed as soon as possible. SIGtrATURr^. Personnel Office and/or Civil Service Cortmission Date: November 16, 1976 Classification and Pay Recomnendation Remove the class of Urban Food Production TechnicialrProject and cancel I Exempt position. The above action can be accomplished by amending Resolution 76/624, Salary Schedule for Exempt Personnel, by removing the class of Urban Food Production Technician–Project, Salary Level 70 (554F); also amend Res6lution 71/17 by cancelling 1 Exempt position of Urban Food ' Production Technician–Project, position 101. Can be effective day following Board action. Assistant/birector O IGIYATURE Recommendation of County Administrator Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. a SIGIJATuae Action of the Board of Supervisors Adjustment APPROVED(�i7) an NOV > 3 :iT5 _ Cle'rkk Date DePutY Cletk =j'-: .VFL of tris e�juwmen:eGnir;. es 7n �rO�r...7n neitusta-or er.. °-r..r.... 2e:..-:ia�l+a+ NOTE: Reverse side of form muni be completed when appropriate and supplemented by an organization chart depicting the section or office affected. P-300.2 (Rev.4.1-69) 000M POS I T 1 ON ADJUSTMENT REQUEST No: Deoartment CCCo. Medical services Budget Unit 540 Date 10/6/76 Action Requested: Add one Staff Nurse III Proposed effective date: Explain why adjustment is needed: to provide an accommodation position during the absence of incuwent of position x623-10 (Thelma Husvar) See Box M on reverse side Estimated cost of adjustment: Ccn;;c CJSiQ Count., Amount: 1. Salaries and wages: VELD$ 2. Fixed Assets: (Us.t .items attd cost? +JI y or A NUpprEstimated total= $ d-red j:.�w.�� ����� Date l���G^tea Signature George Degnan, M.I Medical Director/ Department Head Initial Determination of County Administrator Date: October 28, 1976 To Civil Service: Request recommendation. �. ♦ l Count d ' trator Personnel Office and/or Civil Service Commission tffate: November 8. 1976 Classification and Pay Recommendation Classify 1 Staff Nurse III. This position is being established to accomodate replacement for Staff Nurse III on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Staff Nurse III, Salary Level 382t (1302-1436). This position is to be cancelled upon return or separation of employee in position #10. Assistant Personne L irector Recommendation of County Administrator Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. L County Adminitstrator Action of the Board of Supervisors Adjustment APPROVED (�) on NOV 2 R ? J. R. OLSS ON, County Clerk Date: Ni i' a :?;- By: 9��-Cz. d� Maxine t;.Pteu' .d Deputy Clerk APPROVAL o6 .flus adjustment constitutes ail Apptoptiati.on Adjustment and PenscnneZ Resotution Arrv:dment. iiOiE: Top Section and reverse side of fora !'G 1T_ be co;'p-,e 2nd SU�.`71?^.crit , i1�12n appropr`iAe, by an organization chart depicting the section or office affected. P 300 (M347) (Rev. 11/70) 00024 i POSITION ADJUSTMENT REQUEST No: `�Sv Department CCCo. Medical Services Budget Unit 540 Date 1qlr,17r, Action Requested- Add one Central Supply Assistant Proposed effective date:as soon as possible Explain why adjustment is needed: To provide an accommodation pagitinn atictag Wit,., at,o..%ee of incumbent of'posifion #324-01 (Gertrude Jackson See Box 1.1 on reverse side Estimated cost of, adSustment- Contra Costa Count? Amount: 1. Salaries and^wages: I?ECEIV-5 2. Fixed Assets: (List .items mid cost) Office 0$ HWA.Y 1 County A.�n2sin*I irc: �r Estimated total p .,�.1✓,,,f.,.....-,..� Da,--Z-0/2- ---- SlgndtureGeorc:e rte an. Dmpainal ni'rnrtnr Department Head Initial Determination of County Administrator Date: October 28, 1976 To Civil Service: Request recommendation. Count d _trator Personnel Office and/or Civil Service Commission te: November 8, 1976 Classification and Pay Recommendation Classify 1 Central Supply assistant. This position is being established to accomodate replacement for Central Supply Assistant on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Central Supply Assistant, Salary Level 238 (761-925). This position is to be cancelled upon return or separation of employee in position #01. Assistant Personnel. rector Recommendation of County Administrator / Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County Administrator Action of the Board of Supervisors Adjustment APPROVED ) on NOV F 3 1=76 J. R. OLSSCIti, County Clerk Date: f,�� Flo - By cncli h"axiae ht.Neuter Deputy Clerk APPROVAL on tlti,a adjustmCilt eo): t-i-tutes ail A,np<opr.,iatio►t Adjusbne t and Pe&6o►ineZ Reaolutiox Amendment. NOTE: Top section and re'/erse side of form rf:.st be coo^pleted and s:lpplerented, piHan appropriate, by an organization chart depicting the section or of;ice attested. P 300 (M347) (Rev. 11/70) 00(m POSITION ADJUSTMENT REQUEST Pio: �! yc/q Department CCCo. Medical services Budget Unit 54o Date 10/14/76 Action Requested: Add one Typist Clerk Proposed effective date: i a--diateiy Explain why adjustment is needed: To provide an accommodation position during the Leave of Absence of,..xncynbent of position #091-67 See Box M on reverse side Estimated cost-of-adjustment: Amount: Cortro Costa Coun'j 1. Salaries and wages: 2. Fixed Assets: ftiAt .items and coat) V t;:ce 01 d Estimated total C 'n?- ''7 $ D, . _20 G- Signature George Deqnan, mA. Medical Director Department Head ,w Initial Determination of County Administrator Date: October 28, 1976 ` To Civil Service: Request recommendation. County A4=rator Personnel Office and/or Civil Service Commission te: November 8, 1976 Classification and Pay Recommendation Classify 1 Typist Clerk. This position is being established to accomodate replacement for Typist Clerk on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Typist Clerk Salary Level 178 (634-771). This position is to be cancelled upon return or separation of employee in position #67. Assistant Personnel Director Recommendation of County Administrator Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County Admim s r tar Action of the Board of Supervisors Adjustment APPROVED kid) on NOV ' 3 J. R. OLSSON, County Clerk- Date: lerkDate: NOV v BX ; MaAine r.I.ti ateid APPROVAL o6 aijus=: ent co;:.s.titutes an Approptiati.on Ad;u.sbneut w:d Pvtso;uteC Ri;sotutioa Arnu:chr at. �r!l =: Toa section and reverse side of form trust be completed and supplemented, when :;? or- :izazi n Char= P7iC�it:^, the s:2cttion or office affected. I P 300 `0.247) (Rev. 11/70) 0002.5 V; POS I T i ON ADJUSTMENT REQUEST No: tf Department CCCo. Medical Services Budget Unit 540 Date 10/12/76 Action Requested: Add one Licensed Vocational Nurse Proposed effective date: immediately Explain why adjustment is needed: 2h ,provide an accommodation position during the absence of incumbent of Pos. 624-104 (Wilma Dobias) See Box 2t on reverse sie Estimated Cost of adjustment: Amount: 1. S4laries_an wages: J �;. 2. Fixed Assets_; (Cast .items cued coat) C" Estimated total ;� $ Late_/d 2 _ Signature George Degnan, rt. Medical Director Department Head Initial Determination of County Administrator Date: October 28, 1976 To Civil Service: Request recommendation. Count Admintrator Personnel Office and/or Civil Service Commission rite: November 8, 1976 Classification and Pay Recommendation Classify 1 Licensed Vocational Nurse. This position is being established to accomodate replace for Licensed Vocational Nurse on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Licensed Vocational. Nurse, Salary Level 243 (773-940). This position is to be cancelled upon return or separation of employee in position 1104. �_,../ ✓� '4.�r. �yC fig(..-! �r /R � / Assistant Personnel DWector Recommendation of County Administrator /ate: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County Administrator Action of the Board of Supervisors Adjustment APPROVED JQ2001WN4M) on NOV 2 3 «76 NOV a�? J/./R. OLSSOIN,/ County Clerk Date...e. O --a BY. Wit..pr' .•/"f.j hlaxine E1,,V Meld epuq' Cler& APPROVAL of tj Zs adjusbr.; it curs_Ltutes an App:ap:Lia o)t Adjust meat cuid Pet6onnet Rc;sO&L' ,oa At:,C4ltiri,e� t. :t`o;i ant. _ -,e :tea Fera' ...5f te ar! si12 {F?rieilted, when 3Crt:'lj 2LL , UY IIIZ IID ."n or 0:A.Cc' a,,— d. P 300 (11.1347) (Rev. 11/70) 0f 1 l r P 0 S IT I ON ADJ USTMENT REOUE .`' T (lo: -17— Department CCCo. Medical Services Budget Unit 540 Date _;0/12/76 Action Requested- Add one Licensed Vocational Nurse Proposed effective date: immediatel Explain why adjustment is needed: To provide an accommodation position during the absence of incumbent-of Pos. 624-108 (Dorvel Skalman) See Box M on reverse side Estimated cost of adjustmi nt: C_n;:; G_;:n G:ci;; An-cunt: 1. Salarj✓ and wages: 2. Fixed-YAss s: ( +ti items cttd cost) Estimated total 'mow Cyt3Ml j,��� Signature merge Degnan, AYD_, medical Director �? Department Head Initial Determination of Courty Administrator Date: October 28, 1976 o Civil Service: Request recommendation. zp County Ua6istratdr Personnel Office and/or Civil Service Cormission Date: November 8. 1976 Classification and Pay Reconnendation Classify 1 Licensed Vocational Nurse. This position is being established to accomodate replacement for Licensed Vocational Nurse on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Licensed Vocational Nurse, Salary Level 243 (773-940). This position is to be cancelled upon return or separation of employee in position 1108. Assistant ersonnel rector Recorii—mndation of County Administrator ate: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County Administrator Action of the Board of Supervisors NOV ? 3 1976 Adjustment APPROVED A�f-J on J. R. OLSSON, County Clerk- Date: lerkDate: 14011 % By=%J�� i�&I. �eld?daxiAeputy Clerk APPROVAL c, f lJ l Rd ft�S:u:�:t"t co;1sti to m cu, App cpm atLCA Ad j?Ls tmo,-t [utd Persc:ui'4t r -"'•` b-2 completed card suppl_erented, when i;�TE- Ica sncticn i?^�: r�':ers_e side of ,cr„ ..�.,_ J. ili":J��-' h,i a,] .,—:'liici:i.:^i: Cha'a. '..i.': �2!__IGf7 Or Ori i•�.. .Si i?C.i.�':i. -s - ',`.J P 300 ((•1347) (Rev. 11/70) 00M. v POS I T 1 ON ADJUSTMENT REQUEST No: ys-7' Department CCCo. Medical Services Budget Unit 54o Date 10/9/76 Action Requested: Add one Male Hospital Attendant Proposed effective date: immediately Explain why adjustment is needed: 7b Provide an accommodation position during the absence of Aristota Rivera - incumbent of Pos. #200-72M See Box M on reverse side Estimated cost of adjustment: Ccn;rcr Co;c, Couciiy Amount: 1. Salaries and wages: (fit=LL'�1�° j1 2. Fixed Asses_: (List .items and cost) 0 Estimated total Q Dce���� �►j Signature George Degnan, MAL, Medical Director Department Head Iqti�l.aDeijergination of County Administrator Date: October 28, 1976 o vi ervi.ce: Request recommendation. County Adnfin4&ator Personnel Office and/or Civil Service Commission Da'+I-: November 8, 1976 Classification and Pay Recommendation Classify 1 Hospital Attendant. This position is being established to accomodate replacement for Hospital Attendant on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Hospital Attendant, Salary Level 201 (680-827). This position is to be cancelled upon return or separation of employee in position 072. 4.' Assistant personnel. "rector Recommendation of County Administrator Date: Nr•, .tuber 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976.x County Adm nt.strator Action of the Board of Supervisors Adjustment APPROVED O on NOV 2 3 1975 J. R. OLSSON, County Clerk Date: Ha'1 : :iBy:, blax:ne bt.Ne eld DePury Clerk APPROVAL o6 tJiis adjustnei:.t co►istitutes an Appvcoptiation Adjustment and Pehsonnet Reao£u.ti.on Arae+:d ent. !:;OTE: Top section and reverse side of fort !vtS, be coy-pletad and su,—pleimentad, when appropriate, by an organization char: depicting t.ne 3e_Lion or Office a:feczec. P 300 (M347) (Rev. 11/70) 00029 i P 0 S IT 1 0 N ADJUSTME14T REQUEST No: L/Y/ Deaartment Coco. Medical services Budget Unit 540 Date 10/9/76 Action Requested: Ada one Hospital Attendant i Proposed effective date: immeaiatel Explain why adjustment is needed: To provide an accommodation position during the absence of incumbent of Pos. 200-61 ( Mildred Mitchell) See Box M on reverse side L'i Estimated cost o_f adjpstment: Contra Co3.a Counbr Amount: -CEIVPD 1. Salaries and N�ges: $ 2. Fixed Asses:` (lest items curd cost) HUMAN Z250.�~ A;NCy( Estimated totaToU t,/(���_, D�2•�...� �s� Signature -George Degnan, Mr. Medical Director Department Head Initial Determination of County Administrator Date: October 28, 1976 To Civil Service: Request recommendation. - County A Ti nis or Personnel Office and/or Civil Service Commission Da tt- november 8, 1976 Classification and Pay Recommendation Classify 1 Hospital Attendant. This position is being established to accomodate replacement for Hospital Attendant on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Hospital Attendant, Salary Level 201 (680-827). This position is to be cancelled upon return or separation of employee in position f61. l�L/ycr �LlGGG -70 / Assistant Personnel ,Krector Recommendation of County Administratorf` ate: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. / . 14 619 r� County A&ninis rator Action of the Board of Supervisors Adjustment APPROVED ) on MOV 2 3 '-,'B J. R. OLS��S--ON-�,, County Clerk Date: W .�W 2 S 1479- By:` G'.._ ,. /_ / e.6 N.axinc.m.,.eut .d Dyputy Clerk APPROVAL op .tkis adjusttmeitt catstitutes cut Appkoptiation Adjus-tmmt aed Pevsonaet RUotutLoa Amu drrent. iiOTE": Tc•p st._-tion and ra`ierse sld-- ill TOri1 -n%..St be cG':Y1eFa` a;j appropriate, by an organization chart depicting !J`e section or orrice afcecced. P 300 (M347) (Rev. 11/70) _ 00030 V/ POS I T I ui: A D J UST .11ENT REQUEST No: 1 Department CCCo. Medical Services Budget Unit 540 Date 10/9/76 Action Requested: Add one Hospital Attendant Proposed effective date: as soon as possible explain why adjustment is needed: to provide an accommodation position during the absence of incumbent of position #200-78 (Esther L_ Miller) See Box M on reverse side 1 - t� ! Cowrc r7510 Coe,,r j f stimated-cost-ef adjustment: Amount: REe ED 1. Salaries;and;:wages: fl n $ 2. Fined Assets? (tilt .items and cost) i o r c_ - C NU:.IaN r,=`C-1�131"-_, AGENCY --- $ F���ro�•z�,!-`:___.._., Estimated total ignfn,t ,� Signature George M.D. Medical Director Department e-ad` Igtia�L DeVergi nation of.County Administrator Date: October 28, 1976 o ivi ervice: Request recommendation. , x Bt�- Count A s ator Personnel Office and/or Civil Service Commission D November 8, 1976 Classification and Pay Recommendation Classify 1 Hospital Attendant. This position is being established to accomodate replacement for Hospital Attendant on Leave of Absence. Can be effective day following Board action. The above action can be accomplished by amending Resolution 71/17 by adding 1 Hospital Attendant, Salary Level 201 (680-827). This position to be cancelled upon return or separation of employee in position #78. �-� �,� Assistant Personnel. irector Recommendation of County Administrator / Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County A n:n:5tra or Action of the Board of Supervisors Adjustment APPROVED ¢ on IDV `_' :t 1976 J. R. OLSSSSONN,,�County Clerk �:, ✓`-moi:i-, z , Date: NOV 2 B!�'�:- Y'=' l,laxine'.... d MPUPi Clerk, APPROVAL oa tki,s adjustirent eonstitatez an Apptopr-.c.a iort Adju.6tinemt and PvL6onne.P Resatuti.on Ameit&nent. 1 NOTIE: Top section and rcyerf e Si;.e Of for-, r�_�.f �� �G'J E'LZ�' dRtl SJa�lE-anC_'i, '�l^2n appropriate, by an organization chart depicting the section or office affected. P 300 (M347) (Rev. 11/70) 0001 i POS I T I ON ADJUSTMENT REO U E S T No: e/- i S Department Social Service Budget Unit 502 Date November 9, 1976 Re.6,c e is e /cur'$ 07r /c Action Requested:-Zanee4—one (1) full time Eligibility Worker II oosition 1-11299 place-4�►n (__��1_�nl—E;-�-- TT - /mss Proposed effective date: 11/23/76 Explain why adjustment is needed: To provide an additional part-time position for the present incumbent (Sherry Newman) and thereby reduce eligibility costs. Estimated cost of adjustment: Contra Costa County Amount: 1. Salaries and wages: RECEIVED$ 2. Fixed Assets: (List stew and cost) Of f;tea eta _ $ rounty Estimated total ? - 7 Signature J -, Department Head Initial Determination of County Administrator Date: November 16, 1976 To Civil Service: Request recommendation. -Co—unty AW212&ator Personnel Office and/or Civil Service Commission a": fMemher 18, 1976 Classification and Pay Recommendation Decrease the hours of Eligibility Worker II 0299. Study discloses duties and responsibilities remain appropriate to the class of Eligibility Worker II. The above action can be accomplished by amending Resolution 71/17 by decreasing the hours of 40/40 Eligibility Worker II position 0299, to 20/40, Salary Level 268 (834-1014). Can be effective day following Board action. Assistant Perrsonnell Director Recommendation of County Administrator l_/ Date: November 23, 1976 Recommendation of Personnel Office and/or Civil Service Commission approved, effective November 24, 1976. County A mir.Tstrat6r Action of the Board of Supervisors Adjustment APPROVED JMUINENW) on NOV -3 'f 1g7- J. R. OLSSON, County Clerk Date: Nny Q. — By. ane+y,.Nein/ Deputy Clerk. APPROVAL ob .tkis adJu.e.Lruit co►rs.t,i,tmtea ail APP00P.'iaticn Adjustment curd Pet4annet Reaotati.on Arnejuhru t. r. T ,i �-;N silo - - n 1e-e :,gid to,;ertc i;OT "op �2cti�c and re•.�: Gr :�r: � : �- _� .� r-ed .. s�;:a _, - d, a;ih2n 3pr7rJy�l idCE', D�' do Or'Gdr+:Z,,tio+l cthdrL G-cpIct'ng the section or Gf rice affected. P 300 (M347) (Rev. 11/70) Ll( 0 0 In the Board of Supervisors of Contra Costa County, State of California November 23 19 76 In tiro Mahar of Authorizing Appropriation Adjustments. IT IS BY THE BOARD ORDERED that the appropriation adjustments attached hereto and by reference incorporated herein, are APPROVED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisor on the date aforesaid. Witness my band and the Seoi of the Board of supervisors affixed this23rddoy of November . 14 76 J. R. OLSSON, Clark By Doro th M cDonal Do" Clerk H-243176I5m 00033 J W CONTRA COSTA COUNTY APPROPRIATION ADJUSTMENT E 0 C C. 1. DEPARTMENT OR BUDGET UNIT OEO (Head Start) 004 RESERVED FOR AUDITOR-CONTROLLER'S USE Card &Viol � :, t-� ACCOUNT 2. DEUECT OF EXPENSE OR FIXED ASSET ITEM• Decrease Increase Code Quantity) BudoetUnit Object Sub.Acct. CR X IN 66) Q/ 1 1003 809044-7751 D&/ Electric Typewriter 640 ©/ 1003 Z-9970 Reserve for Contingencies 640 K*5 996-3979 Appiopriable Now Revencer t48 PROOFCaaw.- K.P. VER.- 3. EXPLANATION OF REQUEST i If capital outlay,list items and cost of each) TOTAL ---- --- ENTRY Equipment authorized on P-300: 9 Z q Date Description 19296 Typist Clerk (20/40) Approved: B/S 8/24/76 Funded by Federal HEW Head Start, Program Account 26, Special Handicapped. I Typewriter, electric, Royal Model 5000 $640 APPROVED: SIGNATU S DATE AUDITOR— LE11 ($ 7(t CONTROLR: C ' TIMtWi<Y opProU Ow � � 7Z96 �6� COUNTY ADMINISTRATOR: BOARD OF SUPERVISORS ORDER: YES: K—T,D1&&M=WW, $ogYeW 71n.ChcJd. NOV ?3 1976 tr 0UW on 3 J.R.OLSSON CLERKby � r-Ser JUdv Ann i I ier ni tertnr—OFA I I/ /7A a aig Signature Title Date De ury Clerk Approp.a o:M 129 Rev. 2/66) instructions on Reverse Side Jauraal No. CONTRA`OSTA`COUNTY APPROPRIATION ADJUSTMENT 1. DEPARTMENT OR BUDGET UNIT Pub is Works RESERVED FOR AUDITOR-CONTROLLER'S USE Cord Special ACCOUNT 2, OBJECT OF EXPENSE OR FIXED ASSET ITEMIncrease Fund Decrease Code Quontity) BudaetUnit Obiect b.Acct. CR X IN 66) FLOOD CONTROL ZONE I 01 221 2521-2262 1. Grounds Maintenance 10,000 S 7712 704 1. Lines E 3 E-1 10,000 2520 2520-7712 022 2. Misc Batterments 10,000 $ s 2262 2. Grounds Maintenance 10,000 PROOF _VER._ 3. EXPLANATION OF REQUEST{IF capital outlay,list items and mss of each) TOTAL ENTRY 1• Additional funds for FC Zone I Grounds Maintenance, Date Description 2. Set up Miscellaneous Betterments for FC Zone 3B. APPROVED: TU ATE AUDITOR— � A CONTROLLE . COUNTY ADMINISTRATOR: ` BOARD OF SUPERVISORS ORDER: YES: 3KMV stirs 1{eaa7,DUM SMMf. $Dg�ep,Ltnscheld. GV 3 1976 QOM NO:.,�,drttti V } Public Works Director 10/17/6 J. R: OLSSON, CLERK by ' aty�5aig gnature Title me pUI}+ ClerkApptop.Adi. (M 129 REV. 2175) •Ser Instructions rut Reverse Side Joumd No. + CONTRA .COSTA COUNTY APPROPRIATION ADJUSTMENT 1. DEPARTMENT OR BUDGET UNIT , RESERVED FOR AUDITOR-CONTROLLER'S USE sa A` Card Special ACCOUNT 2. OBJECT OF EXPENSE OR FIXED ASSET ITEMode ' Dv tiinse Increase CQuandt ) Fuad Bud et Unit Ob ect Sub,Acct. X IN 66) 01 1003 579-1013 Temporary Salaries 3,770 No FICA Expense 01 1003 °S7 /DU P �f� 3 3,770 PROOF _ K.P. _V_E_R._ 3. EXPLANATION OF REQUEST(If capital outlay,list items and cast of each) TOTAL =- Two permanent employees an maternity leave, one to ENTRY 1/17/77 and the other until approximately 5/15/77. Date Description Maternity leave started on November 22, 1976 and on November 15, 1976. We stili plan on a 1% permanent reduction of our temporary salaries. However, because of the maternity leaves we must request an appropriation adjustment in APPROVED: SI A DATE order to properly function to May 15, 1977. AUDITOR CONTROLLER: f 7 COUNTY 1� M (a gus ADMINISTRATOR: BOARD OF SUPERVISORS$gDE60� YES: Keany' Bogrejuk yitsschel(L 1 J r j'~ 411003NOV ?3 1976' .� Gr an Elmer Rieger, Vet Ons Service Officer 6 J.R.OLSSON CLERK 111/16� by %� G 4. , Oi Signature App Title Date Journal No.11 Lly ti(� (M 129 Rev.2/661 See Instructions on Reverse Side CONTRA COSTA 'COUNTY • APPROPRIATION ADJUSTMENT 1. DEPARTMENT OR BUDGET UNIT RECEIV RESERVED FOR AUDITOR-CONTROLLER'S USE Public Defender - 243 l Card Special ACCOUNT t. OBJECT OF EXPENSE OR FIXED ASSET ' (jc-0 ; EC Increase c eas Code Quantity) Fund Budaet Unit Ob'ect'Sub.Acct. CR X IN 66) Temporary Salaries Jc141-2}413I73:I -i o_.cerl:r. $8,200 n/ /003 �3-/O// Permanent Salaries (1011) $8,200 PROOF Comp.__ _K.P. _V_E_R. 3. EXPLANATION OF REQUEST(If capital outlay. list items and cost of each) TOTAL To cover temporary employment of Deputy ENTRY Public Defender I as backup for Deputy Dote Description Public Defender IV on maternity leave. APPROVED: SIGMA S DATE AUDI TO CONTROLLER: I11117176 COUNTY ADMINISTRATOR: BOAR OF S PERVISORS ORDER: YES: Kenny. Dias. n I ROiY1106 Ltascheld. NO-'7d762ef}N0V )3 1976 VVW J 0. 11/15/76 J. R. OLSSON, CLERK by 4 . ti C7t Signature Title ASO Joumd Date Apprap.Adi. (M 129 REV. 2/75) • ti ve Instructions on Reverse Side No. � CONTRA 'COSTA COUNTY �. APPROPRIATION ADJUSTMENT I. DEPARTMENT OR BUDGET UNIT Plant Aoqui.sitian RESERVED FOR AUDITOR-CONTROLLER'S USE Cord Special ACCOUNT 2. DEJECT OF EXPENSE OR FIXED ASSET ITEM' Decrease Increase Fund JO.LIN IN 667 de Quonti } Budget itObject b.Acct. Ol 1003 086-7710 529 Tran to 086 7712 603 4,500 086-7712 603 Baddlaw Preventers 4,5 097-7710 855 Tran to 097 7710 569 4,733 097-7710 569 Bathroom Facilities 4,733 098-7712 902 Tran to 098 7712 503 1,500 098-7712 503 Resurface Parking Lot 1,500 098-7712 501 Tran to 098 7712 901 3,000 098-7712 906 Tran to 098 7712 901 502 098-7712 901 Sprinkler System 3,502 099-7710 501 Tran to 099 7710 701 91000 099-7710 701 Window Gills 91000 108-7710 509 Tran to 108 7710 508 5,400 108-7710 508 Reroof Wards C &D 5,400 118-7712 506 Tran to 118 7712 715 3,000 U8-7712 715 Repave Bna ood Corp Yd 3,000 PROOF Co�P' K.P. TOTAL VER.- 3. EXPLANATION OF REQUEST(If capital outlay,list items and Cost of each} -- - -- -- ENTRY To �lI]e various Like plant aaltdsitim 1121E ite= Dote Description to be done as one ]Glb. APPROVED: SIGNATURES DATE AUDITOR NOV 17 76 CONTROLLER: COUNTY ! 1� ADMINISTRATOR: BOARD OF SUPERVISORS ORDER: YES: a4QXLM11e0n Benny, IN&S. k JoLa,t,.^J�� 0003S NO:.7_49" /,/� — J.R.OLSSON CLERK ' Asst. Budget Analyst NOV 17 76 S; ature Title Date aL>rk R L. d Approp•Adi• No. 5049 Journal ---- (M 324 Rev.2/68} See instructions on Reverse Side 1 IN THE BOARD OF SUPERVISORS OF COh`TRA COSTA COUNTY, STA'L'E OF CALIFORNIA In the Matter of Changes � of the Ass:ssm3at Roll ) of Contra Costa County } RESOLUTION NO- 76/1015 WH=R3AS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said raquests having been consented to by the County Counsel; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments: For the Fiscal Year 1976-77 It has been ascertained from the assessment roll-and from papers in the Assessor's Office what was intended and what should have been assessed; and, therefore, pursuant to Revenue and Taxation Coda Section 4831, the following defects in description and/or form and clerical errors of the Assessor on the roll should he corrected. Further, 5n accordance with Section 4985(x) of thn Revenue and Taxation Code, any uncollected delinquent penalty, cost, rede.notion penalty, interest, or redemption fee heretofoze or hereafter attached due to such error should be canceled upon the showing that oaynent of the corrected o; additional amount was made within 30 days from the-date the correction is entered on the roll or abstract record as it was impossible to comal3te valid nroraduras initiated prior to the delinquency date. The following claimants bave been found to be eligible for the homeownerts property tax exemption in accordance with Section 213 of th:t Revenue and Taxation Code as amended by B 2972, Ch knter 1060, effective September 20, 19?6, as an urgency statute. Therefore, the exemption should be allowed as stated below and the veterans' exemp- tion now on the rr 17. should bP removers. Tax P-ite Pr-real Number arca Allow Remov-. Assesses 0?3-1 .2-711-- 07013 X17 J .$1J00 Hartin, Sedrich & Geneva 097-113-03?-' 79031 1750 X100n William.,, Clarence R. LL Gloria E. 115-251-001-0 02032 1750 $1000 Davis, Marvin T. do :fancy 370-170-003-5 05,011 X17,7 91000 Lei., Ralph D. & Victorine R. 408-031-002-I1 09076 X1750 y�1000 Jones, Theodore R. do Sophia J. 1111-060-032-9 11017 y1750 $1000 Ortega, Jos-. U. & Irene T. 513-073-014-5 0800I. -17,0 S1000 Williams, Junius k Rosa L. 5?17-110-002-2 08001 17501300 Th.omn3, Albert S. & Rachel G. 527-022-013-0 08087 .1750 y1000 Sanchez, Joseph Y. & Jeanette E. 528-172-OOL-� 0800' $1750 .51"no Artz, Beulnh A. R. 0. S�_'ATON Assistant Assessor Pag,!t 1 of 2 00039 Tax Rats ?areal Number Area Allo: Remove Assesses 5-3t�- cad 3=1 1-2 Wool -'1750 $ 0 Clemons, Will & Ductla 4, r'11.4-1c;0-005-11 08001 1750 !1000 Rogers, Carnell 550-152-001-8 08001 *1750 1000 Robinson, Duda & Annie Plan 561-261-013-8 08088 $1750 $1000 Brown, Susin BE. z hereby consent to the above changes and/or corrections: R. G. �;A ON Assistant Assonsor jo TIASEN, County Counsel tll-8-76 s y Deputy Adopted by the Board on.-NDY 2.3�.lgT&.....,—- copies to: Assessor (Mrs. Rodgers) Auditor Tax Collector ruc• * 0QV` f 11% TFL BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA in the hatter of Changes ) of the Assessment Boll ) of Contra Costa County ) RESnL.Lii+rnFr i0. 76/1016 XiEER=AS, the Courity Assessor raving filed with this Board requests for corrections of erroneous assessments, said requests having been consented to by County Counsel; NOY, THEF.EFORE, BE IT RESOLVED that the County Auditor' is authorized to correct the following assessments For the Fiscal Year 1976-77 It has been ascertained from the assessment roll pnd from papers -in the Assessor's Office what was intended and what'should have, been assessed; and, therafore, pursuant to Revenue and Taxation Code Section 4831, the following defects in description and/or fore and clerical errors of the Assessor on the roll should be corrected. F urthar, in accordance with Section 40,85(a) of the Revenue and Texation Code, any uncollected delinquent penalty, cost, redemption aenn.lty, ir_terast, or redemption fee heretofore or hereafter attached due to such error should be c_naled u:on the showing that payment of the corrected or additional amount was made within 30 days from the date the correction is entered on tn3 roll or abstract record az it was moossible to complete valid procedures initiated prior to the delinquency date. It has been ascertained from napars in the Assessor's Office that pursuant to Revenue and Taxation Lode Section 275(c), claimants for the homeo-omer's propirty tax ex.mpti.on who filad a claimrt subsdquent to April 15, 1976, and whom the Assessor has ascertained to he aligi.ble shoulA. be allowed $l,kOO or 809 of the assessed value, as stated below: Parcel Number Tax Rate Area Allow Assesses 012-1 2-030-jY 1000100 Jackson, Tarry C. 010-210-015-3 58001; it-IM i►Ipare, tTPiI F. 3: Hazel;ts, Craig, Frances " OZ6-150-091-3 ZOOOI �IL;00 Cruz, Jesus 0. & Leticia 051 -280-003-2 5£3001; 11jt;1);00 Herring, Arthur A. do Sally 065-103-009-0 03001'. :1.1.!;00 QuesAda, Dennis E. & Argentina G. 065-151-025-7 01001, T.1!}00 Clark, Danny °: Pearl_ 065-252-00I-6 0100" $1400 Bonds Dnnna D. 066-222-032-6 01002 $11-00 Bondiett, Roy E. & Dorothy L. 068-026-020-5 Olco!� 010t) Gooch, Pearl E. Snyd:r, Peart E. Gooch 085-217-0,04-2 C7013 `'_ - 1 Zaragoza, Peter A. 057-201.-001-2 07013 �lk,00 P.oblg3, Da:-id T. 7e Rose A. 087-313-001+-1 07013 $111,00 Probst., Joseph M. & Deborah L. 087-314-001-6 0?OI3 $14110 Y.-ymaign, Arch i 4 S. 3c Gi.rloosb R. 0. SE'AT0 Assistant Asssssor t1Z-15-Iii Copy to: Ascac37r ( Mrs. Rodgers) Audi:or R SOL1JT!0N NO. 76/101-6 00041 r Parcel Number TBx Rate Area Allow /!sses:ee 066-292-00Q-3 07013 •11,00 Blau, John S. Cc Mari anne 097-041-009-8 79031 X1400 DeBonneville, Char! DaBonn,2�ville, David 098-052-029-0 790.91430 Hill, Wilbert" G. & Lucille E'. 0?8-156-007-1 ?9031 -1 `10 Quadro;; Je:ne3 A. 105-111-029-2 02002 llhnO Crump, Lam W. pc Helen S. 11+0-322-007-3 02002 elf{:00 Zwickert, William P. & Kay A. 111-323-002-1 020102 1i;0:0 Verdin, ?amela S. 13.4-220-003-7 02002 MOO Ma(l,eros, Gary YI. & Karen 114-551-025-9 02002 1►;00 01son; Jahr. A. F- Eve 115-2L;2-015-0 02002 V4T00 Shalberg, John E. & Carole R. 115-130-029-6 791?2 4;11100 H3tley, John H. & Lil.eth R. 1?9-275-004-8 13005 MOO 00 Sutton, Steve ii. & Linda. 14. 121-121-000-1 02011 Slatson, Hilray J. & Gwen G. 128-032-!011-2 02002 X11!00 Hazel, Back F. & Elsie E. 395-011-? 02026 51!00 Armstrong, Daniel. B. & Josephine 132-233-005-9 020:)2 $11:00 t4i11Pr, Tinsley D. w Mariorie 3. 133-281-008-2 02002 alt:00 Caldwell., David F..• & Beth G. 133-311-013-5 02002 Fazeliam, Ali & Beverly J. 138-3112-021-1 09,158 $1400 Weller, ?deal 0. Jr. ?c Martha H. 139-080-028-n 79191; X11;00 Allison, William E. & Doris A. 139-283-005-7 09059 �11T00 Campodon=_co, Robert H. & Suzanne 1),-1-033-^?0-3 090_''1 tlhO0 Kistler, henry B. Jr. & Cynthia A. 1<42-233-003-3 09059 1400 Henry, Any K. 1!15-161-023-0 090=8 $140.1 McKerney, Charles B. & Donna Irl.?1�?-102-009-7 02031 :P11,n0 Raffaelli, john J. 1!+9-211-001-8 12018 X1!!00 Loeper, Elaonore G. 161-150-008-1 76051 '11.10'0 Swnn3on, Elmer H. & VirZinia L. 3.62-352-018-4 05011 11E00 Graver, Laurence A. 171-160-005-4 09045 TI4 00 Lundin, Gail 172-091-002-3 98008 11100 Jared, Louis k Mildrad L. 173-16i_-002-5 09003 1!;.^0 Howard, Joan, 1-1. 177-061-025-9 73027 WI!;00 Haus., Forrest R. & Loi3 R. 1?5-110-003-5 09000 1400 Sabad, Joseph W. & Vicki 102-101-034-3 98002 11100 Harrison, William C. & Julia C. 185_370-021.;.-1q8'103 1110,0 Sutherland, james M. & Doris E. 18g-190-0� �-3 98028 $1140) Scholbarg, Paul C. & Barbara R. 189-l;12-028-4 0900f) Grav?s, Harding D. & _agnea R. 192-020-031-6 66056 1400 Rust, John ?i. & Martha J. 19!,-22_009-5 6002 1400 Saaonr„ Fsnn.th G. & Jane E. 195-270- 007-4 6601,7 1400 5tinters, Bernie A. &- Trudy V. 19?-2t�1-0�3^5 660 71 11.;00 ; c^o-nh, Robert L. F: ncse Ann 19ti-030-027-? 66083 .p1—I}07 Jonas, Thorms do Kathryn 199-1.30-05"0 6501,81400 Jacobssn, Thoma3 s Jacqueline 207-j73 660^9 ?1400 Stew art, Eldle L. 'c Jean E. 20?-311-008-8 S00117 ylk,00 :fimby, Don L. & Lois 1. 2,'?-?71-032-2 66101 511400 Dodge, Rich,rd L. & Lynn M. 21 ,_320-^21-i 06oB" --e1h 00 Conner, Charlotte Smith ??)-:01-009-9 66085 1':01 Drin au, _'Fant ,- Sharon T. 21-:'_091-002-7 6608z �Z'f)C` J235-,3n, Fred Jr. 212-10-2-017-2 ifh:t('S tr.71 ;l } Val- !-3 Rud-)lrh 3- J3roslalta Val.3k, Len IL.il^,2 5`71'10-` ,Gross, john G. A: Carol ^ }-1�•1-l=ii�-( 1t 1�7 li 7.1 k713r�R7, � �ti(3 �. ?: .._rlZy - e -8 11:r•)2 r) BrO :r., I'•:=l for �s. Cc 11_iT 9 rr. 00042 4 Parcel Number Tax Rate Area Allow hssessee 255- _ ;_q 1,;�.^_.? $1450( Curlis, H. Dievar & -�•a Maria J 257-30;)-'309_iT 1->OV4 $1350'1 Anderson, Artnur Z. & Lila B. 257-431-020-5 150:)2 63),00 HeTstand, Gera!Aine P. 257-1192-0';?-3 1500= :F11rO0 Norton, Bernard W. & Phyllis J. 262-220-C13-2 831 .7)-i $1403 Hecathorn, Lloyd L. .�k Carolyn J. 265-031-006-9 8300_; x].)100 Winter, Donald Jnn•33 x Rosana.r r 268-212-011-4 83001,: .$;11100 Moffett, David R. & Susan G. 269-210-021-3 83,005 $11100 Tarb311, Karry III & Ntargaret P. 270-400-009-6 830()5 - ;11{00 l._ detrsori, David W. a Sandra S. 2?2-100-016-1 83n:)!j :).iFOtO St-n'.ay, Jo3hua J. Mary W. 354-01 -012-7 62006 %11,00 niSang_o, S. A. l: Rosen ry A. 3K?-093-006-1 62031 $1400 'milli 4n J. Wal,Qr, Minerva R. 360-332-022-1 06002 $li,00 Fowan, Ed-an-rd L. its Dori3 G. 3b6-051-01:�4 76004 $1400 Housdan, Evelyn P. Peterson, Arthur A. & Jana E. 367-111-001-7 76001- S1,00 Yoshizawa, George K. 372-302-001-7 05001 $L)r00 Burke, Ann K. Mary 373-171-008-7 05005 $14,00 A.T?to, Pete & Ma_ry 374-013-006-1 050 1 $11?00 Mundy, Jame3 S. x Paulinn G. ,S Rafferty, John M. Jr. & Opal A. 371,1-023-012-7 05001 $1400 Cornelius, 'George :•I. Ak Kyrta M. % Saylor, Don DD. & Nancy B. 376-052-009-2 76000 $1400 Thomas, Jasenh Daniel & Rita 380-41-009-7 76049ROO 00 Fullmer, Theda C. 1301-292-0 1-1 06002 00 McCau3land, Lorraina H. 3,03-211-016-7 84028 Remour, C. R. & Jean 4.03-342-009-'� 84028 $11p30 Psni.ntuan, Marclano C. & Juanita 405-163-029-3 85029 4i1-1-,03 'White, Wiley L. & Loretta L. 1.105-241-008-1 855029 t It}00 Wes!---y, Alex 408-0a3-022-5 08076 $1i,:0:� Hubbard, '_tewt & Mary !}12-130-0??-5 11000 11-00 Lu-*pkiz, Plflene P. 413-360-0255-6 lit U Y�;210 Cuadr�3,, R. J. s bane 060214 y1!100 Patt-3 , Floyd ?r. M--rtha !'l84175 �1t.00 Rcdlchglt, WaIde:aar H. & Lena A. 1126-1 3-00a-1 85004 y1T00 Hossovich, John L. 1. 33-092-022-8 85127 $111t,03 Ballard, ChA3ter T. & Martha J. 403-2)45-029-7 ,3000 $1);00 Daoust, Willian L. & Tyle A. 503-520-037-6 03000 y Vl 00 Shin, Hyun.*up & Rohi 510-043-030-4 03000yJT00 Lesea, Louis A. & Virgi-nia A. 516-070-0:17-3 08001 $11;00 'ristsubara, Donald Y. & Katie F. 526-140-020-3 08001 $1400 Broun, Michael W. & Sandra D. 534-023-009-2 08001 !y11,00 Haynes, Evans 'c J?ssi3 M. 534-082-0214-9 08001 X1400 KcKnlght, Prentice I" Elizabeth 560-410-031-2 08001 $1400 Hsnz,ea, Jens H. & Eleanor V. T h-iriby consent to the above chan53s end/or corrections: R. 0. !;?o..' 021 J3111LN B. _.AUSEN, County Counsel s 13_1i E:I Sagnor BJ D.puty Adopted by the Board on...N 0 V_2 3 1976 7 -� 3 00043 n rJ Ift.y t I� • V � IN THE 34_LR.D OF SUPERVISOR OF CONTRA COSTA COTINTY, STATE OF CALIFORNIA In the Flattsr of Changes ) of the IRsessnent Roll 1 nl Contra Costa Count_ RESOLtTTION no. 76/1017 10�171U"-S, to i•ourt; 43aassor :having filed with this Board requests for corrRct-ion of erroneous assessments, said requests having been eonnented to by the County Counsel; NOW, T EREFI E, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments: For the Fiscal Year 1976-77 it has bean ascertained from the assessment roll and from papers in the Assessorts Office what was intended and what should have be-n 4ssensed; -tna, therefor?, pursuant to Revenue and Taxation Code Section 1:831, the following defects in description and/or form and clerical errors of the Assessor on the roll should b-9t corrected. Further, in accordance with Section 11985(a) of the revenue and Taxation Code, nny uncollected delinquent Danalty, cost, redemption penalty, nternst, or racamption fae. heretofore or hereafter attached due to such error should be canceled upon the showinS that payment of the corracted or add?ti oral u:r Aunt t:as m3d� within 30 days from the date the. correction is enterRd on the roll or abstract record as it was impossible to complete valid procedures initiated prior to tbR delinquency dsta. The following claimants have been found to be eligible for th3 homaotnarts property --x -xemntlon in accordannc with Section 218 of tae Revenue rind Taxati-on Onds =s amended by B 2972, Chanter 1060, effective Septenber 20, 1976, as an urgency statute. ihereforR, the exemption should be allow-36 as stated bele,.:. Parcel Ntu-!hp,r Tax ant- .-_r>a Allow Assessa? 013-133-;'10-2 _ :.v_ Z,T.5—o Hernandez, A n jandra 018-0110-"01-2 5801-6 T17$U Cook, Doyle C. & Chlora V. 035-113-022-4 82003 $1750 Knauss, L,awls F. &* tiilma P. 0• -313-OICl-9 82010 17 }I Carmnna, FiiauPl M. S Eloise S. 11770 Chav-:z, Donna D. i1`.i?_276-008-9 :300!; X1750 C'nyer, James ?r Melvina 01004 .;1750 aezzatti, Alma L. 0100'!:- y3 r50 Davis, Bennie Pay & Rosa Lee P. _42-0'2-0 nil �- 175n Street, Floyd W. & Lupe; P. )•'tti-�i '-,110-4 07013' $1 75:► Tnvalog, Fe?isa 085-043-00?-K 07013 $175') (Jrae •, Rortha M• 07:�1 :�l7cn 3�^t.lt,-, .ion ?, Lucy !!�O-J51- ii -t 7a'1?rti -:i 75:� }17'') Harr) `, R-1h--rt . "r sylv1t' C R. 0. ,,CGCG//S��a%(�SVi t/7ct =..1St• ;?!" .'-�3�;S3nr til-17-7b Co pias `c: Assessir (:'rs. Rod:;-�rn) Cud:for 00044 Parcel Humber Tax Rate Area Allow AssPasPe 100-303-Ole-7 79077 T17�O Hallman, Leslie C. & Bortie R. 127-022-003-9 79:13 $1750 Chapman, Alex L. & Gloria 128-022-001-1 0200251750 Held%►, John E. & Elsie F. 126-190-092-6 02002 51750 :dyer, Andres We E7-430-055-3 02002 1750 Breeze, Darlene 354-252-3-19-6 62006 1750 Malin, Johnny F... G. & :i?dwig 357-071-022-2 62031 _ 1750 Cunha, Cecil & iiaudo 357-174-012-9 62037 1750 Rsgello, Daniel J. a Lei+na M. 3-76-2:43-0011-1 05001 $1750 Bea;san, Fr-,d ii. & a2- Tricia 375-203-001-9 76006 X1750 Walters, Olive -q.laine 375-252-017-5 75006 $1?50 Lipnow Dev-lope-int Co Carroll, William C. 375-2$3-005-1 75005 1750 Wentworth, C. E. & Teresa 380-2_11-007-6 76051 1750 King, Alice N. 405-103-006- 85029 1750 H:aT:el, Linda L. 05-163-009-� 85029 X1750 Evans, John S. Rc Virginia M. 405-241-001-8 85029 $1750 Kruger, Thomas M. & Linda C. 408-033-005-5 08076 y1?50 Chappell, William H. & Marilyn 408-033-017-0 08076 1750 Johnson, Eliza C. 408-053-011-8 080761750 Jones, Mary E,. 409-161-007-3 85098 11750 Johnson, Cora 409-210-004-1 85098 1750 Adams, WinPord 0. & Saundra D. 1}10-090-005-1 11019 $1?50 Boyd, Forrest Wayne & Mary A. 413-251-001-9 11006 X1750 Darby, Hiram W. & Bernice 1,26-143-020-0 85004 X1750 Dovik, Arthur S. Ac Flossie A. 504-284-012-3 03000 $1750 Pinckert, Rendall H. & Mozelle H. 505-07+0-030-1 03000 1750 Billings, John K. & Sharon S. U. 508-371-002-9 08001 1750 Brooks, Lelia J. 510-104-013-6 08002 1750 Biagi, Mary E. 513-055-038-908001 1790 Car.oll, Leola 521-103-003-5 85079 .,1750 Hardy, Paler. P. 523-034-010-0 08001 $1750 Bute, Donald & Carol 524-14A-001,-2 08001 X1750 Foster, t rile H. 524-180-006-8 08001 X1753 Badcock, Dorothy A. 527-051-012-5 08087 �1750 Gile, Nellie Be 528-131-002-8 08001 $1750 Blood, Jennie V. 540-260-013-3 080cl $1750 Coppedge, Carrie 549-031-025-6 03001 X1750 Babino, Marsiwal 550-142-008-6 03031 $1750 Jackson, Oliver F. Pc Eddie `ie i hereby consent to the above le ' changes and/or corrections: I R. 0. SEAi'0Nt J?^I B�TA TSs ., County Counsel Assistant Assessor By Deputy b Adopted by the Board on...NOV 2 3.1976 Page 2 Of 2 00045 IN THE BOARD OF SUPEcRVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the clatter of Changes ) of the Assessment Roll ) RESOLUTION 210. 76V1C11a of Contra Costa County ) Y WiT-REAS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said requests having been consented to by the County Counsel; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments: For the Fiscal Year 1976-77 It has been ascertained from the assessment roll and from papers in the Assessor's Office what was intended and what 'should have been assessed; and, therefore, pursuant to Revenue and Taxation Code Section 4831, the following def3ets in description and/or form and clerical errors of the Assessor on the roll should be corrected. Further, in accordance with Section 4985(a) of the Revenue and Taxation Code, any uncollected delinquent penalty, cost, redemption penalty, interest, or redemption fee heretofore or hereafter attached due to such error should be canceled upon the showing that payment of the corrected or additional amount was made within 30 days from the date the correction is entered on the roll or abstract record as it was impossible to complete valid procedures initiated prior to the delinquency date. The following claimants hale been found to be eligible for the homeowner's property tax exemption in accordance with Section 218 of the Revenue and Taxation Code as amended by AB 2972, Chapter 1060, effective September 20, 1976, as an urgency statute. Because the applications were filed with the Assessor subsequent to April 15, 1976, a ,Da_^tial exemption of $1,100 or 80 percent of the assessed value of she property should be allowed in accordance with Section 275(c) of t16 Revenue and Taxation Code: Parcel Number Tax Rate Area Allow Assessoe 01 -150-09 -4 10001 T3 00 Greene, Charles 14. & Juana 016-161-028-2 10001 1400 Ragonton, Consuelo V. 018-160-022-2 58016 1400 Cervantez, Jean I. 032-0160-011-7 82010 1400 Bryant, Gene & Marie L. 033-051-011-6 82052 111,00 Weatherby, George & Lillie 035-115-014-9 82003 11400 Broderick, Flora 035-117-010-5 82003 11L,,00 Salinas, Isidro & Carmen 035-152-018-5 82003 $11,00 Bojorquez, Vivian G. 035-300-003-7 8_018 y1400 Brown, Willia.. & .,ars 035-311-005-9 82018 $1400 Sancen, Celestino M. &: Trinidad R. 0. SEATO Assistant Assessor 1,11-12-76 Copy to: Assessor (;Ars. Rodgers) Auditor Tax Collector Pa 1-3 1 of � 00046 � I � C Parcel Number Tax Rate Area Allow Assesses 035-323-020-T 82049 1 00 Lorona, Mary Josephine 055-196-010-6 01004 1400 Patrick, Imogene E. 066-138-016-2 01001; y 1400 Marques, Jose & Matilda 066-159-007-5 01004 1400 Heindsolman, Paul & Theresa 066-163-012-9 01007 $1400 Salvador, Hilda Ladeira, Anibal D. 066-219-002-4 01004 1400 Rubio, Frances at al 066-223-028-3 01002 $1400 Hatheson, Bonnie R. 067-275-006-4 01004 $1400 Branum, Ann Lorene 068-025-006-5 01004 $1400 Carter, Ernestine Carter, Geraldine 068-321-047-0 01002 $1400 Siverling, Rita G. 071-061-021-3 01004 $1400 Dugger, Glenn R. & Carolyn L. 071-181-010-1 01002 $1400 Parlay, Forrest D. Kessler, Donna L. 073-082-001-6 07013 $1400 Vargas, Margaret Sanchez 074-153-021-6 01004 $1400 Grant, Marcia K. 076-222-024-2 01002 1400 Lively, Virginia L. 085-144-007-3 07025 1400 Bagno, Orazio & Sara 085-224-013-4 07013 $1400 Sangimino, Joseph 086-171-009-3 07013 y1400 Lisea, Dolores 086-172-012-6 07013 X1400 Davenport, Charles W. & Mary 086-212-013-6 07013 $1400 Aiello, Angelina Aiello, Rosalia 08?-041-005-7 07013 $1400 Allen, Carter F. & Martha A. 088-082-006-p 07013 1400 Catania, Margaret 094-013-007-3 79031 1400 Freeman, Ray & Frances 094-015•-024-6 79331 111400 Garcia, Elena L. 094-026-001-1 79031 $1400 Roop, Raymond F. & Zella L. 095-045-014.-8 79031 3`1400 Gellepes, Karla Ann 097-270-013-2 79031 800 Cowans, Maggie T. 097-291-003-8 79031 1400 Cleaver, Edmond W. & Mary S. 098-083-002-0 79049 1400 Dallman, Oliver T. & Doris 098-093-009-3 79049 $1400 Wilson, Vernon L. & Ella 098-142-012-8 79011}9 T1400 Kerns, Charles W. & Linda D. 098-142-032-6 79049 1400 Haines, Walter C. Jr. & Elizabeth 098-175-009-4 79049 1400 Green.rood, Mary A. 098-312-013-0 79049 11400 McLean, Dick & Susan L. 100-311-006-9 79077 $1400 Ward, Howard J. & Hattie J. 110-431-021-2 02002 $1400 Granger, Ross L. & Lana J. 112-056-007-1 02002 $1400 Diliberto, Dorothy Lee 114-175-001-6 02002 t1400 Ronningen, Halvor & Ruth A. 115-091-002-2 020021400 Bruce, Robert W. & Claire D. 116-120-006-6 79172 1400 Dorris, Helen J. 120-185-038-3 02011 $11,100 Nofrey, James & Kathy A. 120-392-056-4 02002 $1400 Reagan, margaret S. 128-033-023-2 02002 $1400 Barrie, Recarda W. 128-091-007-4 02002 $1400 Toombs, Ray A. & Gladys I. 128-093-002-3 02002 $1400 Richelieu, Merle W. & Lucy M. 132-080-018-6 02002 y1400 Herring, Eerbert & Nancy 141 -120-026-6 09044 $l1iOO Segal, Samuel A. & Patricia Sue 145-260-081-8 02010 $1400 Quadrato, Eugenia 149-100-059-0 12012 $1400 Wells, Nina B. Wells, Daniel W. & Ellenore 169-232-009-4 79091 $1400 Taylor, Gladys C. 174-031-02$-3 09000 $1400 Potter, Roy A. 177-260-002-7 09000 $1400 High, Louise E., & Pearce, Barbara i:. 0. SFIATO\ Assistsnt Assessor 0004"7 � 1 Parcel Number Tar. date Area Allow A3sessee 176-362-00-5--1 98026 t1400 Cunningham, Charles & Eudora 186-292-001-8 98018 1400 Dumas, Lulu A. 195-050-023-9 66041 $2400 Franzenbach, Geraldine J. 195-071-005-1 66041 $1400 Farnlacher, Carol A. 354-177-003-2 62006 $1400 Tyrrell, John Lewis & Claire R. 357-047-011-6 6203? $1L00 Shearer, F1ni14 fiery 357-082-015-3 6203? $11i00 Calhoun, James B. & Lawanda C. 357-223-023-7 62031 1!100 Leach, Sally 368-132-020-0 62027 MOO Jacobson, Eldridge E. & Lewella 372-314-008-7 05001 21100 Ferrero, Mamie 372-371-003-8 0$001 11100 Cummings, Leola R. Brown, Ellis 372-382-008-,, 05001 $1400 Balestrieri, Dominic & Mary 374-Q24-018-3 05001 1400 Deluna, Norma Alice 374-123-002-7 05001 1400 Bryan, Guy H. & Lelia Council, Gail B. & Bonnie C. 375-041-013-0 76025 X1400 Shepherd, Beatrice M. 375-L�4-001-6 76006 1400 Clift, Roy H. & Gladys 375-282-003-9 76006 1400 Fischer, Eugene G. & Peggy R. 380-132-006-4 76049 1400 Archuleta, Linda Sue 380-132-011-4 76049 1400 Lund, Chantal J. 380-180-012-3 760511400 Spaulding, Donald W. & Leanne 403-211-014-2 85028 1400 Williams, Anna V. 410-070-005-5 11009 1400 Pearson, !brothy I1. Pearson, Nancy E. 410-171-011-1 11019 $1400 McIntosh, Clifford R. & Nellie 410-253-009-6 11017 $1400 'dead, Walter R. & Opal 411-090-001-8 11017 1400 Dorsey, Dennis & Clara M. 413-370-019-7 11006 $1400 Moore, larline H. 416-091-026-3 85099 $11x00 Clark, John & Gladys E. 4;8-043-018-5 11017 1400 Hoaglin, Barbara Manha 419-aEi2-009-8 85125 1400 Schmedth, Ethelyn R. 431-131-008-2 08018 $1400 Shepherd, Sharon Ann 435-035-002-3 85120 X1400 Hammond, Allen P. & Martha M. 500-131-008-4 03000 $1LOC George, Roy W. & Marjorie C. <02-260-021-6 03000 RINO Mello, Edna L. et al 5011-262-011-1030000 Ramey, C. E. & Jennie E. 50#-130-007-2 08002 400 Stansbury, Soloman & Nora A. 508-390-019-0 08001 $1400 Paulsen, Karoline Paulsen, Henry 513-023-0114-6 08001 $111.00 Tanner, Jace & ?earlena 513-026-010-1 08001 $1400 Hall, Willie Hall, Alma 513-036-016-6 08001 $1400 Waddle, Jerame & Estella 513-132-020-1 08031 $1400 Allen, George B. & Willa M. 518-090-003-8 0800-- *1400 Stephens, George W. & Leah I. 523-054-0o6-3 08001 $1400 Chase, Donna E. 528-220-009-.5 08001 $1400 Snith, Vera E. 529-050-021-3 08001 $1400 :cuff, Kathryn 530-270-019-9 08001 $1LOO Willia.M3, Jessie & Anna Mae 534-0-2-021-7 08001 1204 _Lee, Janie 531-242-007-0 08001 $1296 Cyr, 31ma J. et, al 531;--320-003-1 08001 $1400 Ebersole, Eula M. 544-120-005-1 08001 $1400 !bore, t-iattte 549-052-017-7 08001 $10100 Madison, Rebecca 5L9-101-002-0 08001 �IkOO Butler, Joyce N. 549-250-011-1 08001 $1400 Whiten, Geraldine R. 0. SEATON Ani4s'tant Asn 4'337 3 0 ,, 00048 Parcel Number Tax Rate Area Allow Assessee 550-201-0-05B=4 08001 14FOO Whitelaw, Rose L. 558-292-002-0 08001 1400 Nickola, Uldine Ross 561-162-007-0 08003 11400 Sutton, Eugene 561-172-010-2 08088 11400 Pettit, Nannie 571-010-009-9 85064 $IkOO Hill, Emerson W. & Marguerite I hereby eonaent to the above changes and/or corrections: R. 0. SEATO' JOHN B. CLAUSEN, County Counsel Assistant Assessor By Deputy Adopted by the Board on.....NOV 2- lg71„.,,,, ?ago k of i4 00049 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Hatter of Charges ) of the Assessment Roll ) RESOLUTION NO. 76/1C?g of Contra Costs County ) WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said requests having been consented to by the County Counsel; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorised to correct the following assessments: For the Fiscal Year 1976-77 It has been ascertained from the assessment roll and from papers in the Assessor's Office what was intended and what should have b--,en assessed; and, therefore, pursuant to Revenue and Taxation Code Section 4831, the following defects in description and/or form and clerical errors of the Assessor on the roll should be corrected. Further, in accordance with Section 4985(x) of the Revenue and Taxation Code, any uncollected delinquent penalty, cost, redemption penalty, interest, or redemption fee heretofore or hereafter attached should be canceled because of the Assessor's inability to complete valid procedures initiated prior to the delinquency date. These corrections are to be entered on the secured roll. On Parcel No. 147-341-041-1, Tax Rate Area 02031, FAIR OAKS BAPTIST CHURCH should be allowed a church exemption of 5113,000• The exemption of $103,010 now on the roll should be removed. On ?areel No. 354-203-003-0, Tax Rate Area 62020, FIRST BAPTIST CHURCH OF CROC_KETT should be allowed a church exemption of $27,750. The exemption of $25,250 now on the roll should be removed, On Parcel No. 372-340-004-1H, Tax Rate Area 05001, ROMAN CATHOLIC WELFARE CORPORATION OF OAMA!1D should be allowed a welfare exemption of $13,875. The exemption of $11,450 now on the roll should be removed. On Parcel No. 413-291-011-0, Tst Rate Area 11006, RICHMOND CONGREGATION JEHOVAH'S WITNESSES, INiC., should be allowed a church examption of $20,500. The exemption of $11,770 now on the roll should be removed. On Parcel No. 501-092-003-0, Tax Rate Area 03000, MIRA VISTA CHURCH (UN 173D CHURCH OF Cn'3IST CO':::REG .TION=L) should ba allow,--d a church 0,:e-!-ation of $$4,995. The axampi`,ion of $3,930 now on th1! roll should be removed. FURTHER, on Parcel No. 196-201-025-0, Tax Rat9 Area 66035, CHILD RESOURCE CENTER has been found to be eligible for a wal_fare R. 0. SEATON, A93istant Assessor Page 1 of 2 00050 f e ' I� sxe:nation in accordance with Article XIII, Section 4(b), of the Stats Constitution. Therefore, a welfare exemption of $9,290 should be allowed. I hereby consent to the above changes and/or corrections: R. 0. SEATOH JOHN B. CLAUSEN, County Counsel Assistant Assessor 3y — Detmty Adopted by the Board on---N 0 V . 3 1976 til-9-?b Conies to: Assessor (Mrs. Rodgers) Auditor Tax Collector Page 2 of 2 00051 IN THE BOARD OF SUPFRVISORS ON CONTRA COSTA COUNTY, STAT- OF Cn.LIFOPa,IA in the Matter of Changes } of the Assessment Roll of Contra Costa County } R. SOLUTIOti NO. 76/IC2C t:ir"REAS, the County Assessor having filed with this Board raquast:s for correction of erroneous assessments, said requests having been consented to by the County Counsel; FO:d, THEF=FOIR, a. _TT FESC'1?LD that the Co,mt- Auditor is authorized to correct the following assessments: For the Fiscal Yea-- 1976-77 It has been ascertained from tha assessment roll and from papers in the Assessor's Office spat Las intended and what•should have been assessed; and, therefore, pursuant to Revenue and Taxation Code Sactioa 11.831, the following defects in description and/or form and clerical errors of the Assessor on the roll should be corrected. Further, in accordance with Section 4985(a) of the Revenue and Taxation 'Code, any uncollected delinquent penalty, cost, redemption penalty, interest, or redemption fee heretofore or hereafter attached due to such error should be raveled upon the snowing that payment of- the corrected or additional. a-mount was made within 30 days from the date the correction is entered or the roll or abstract record as it was impossible to complete valid procedures initiated prior to the delinquency data. The follewinv claimants have been found to he a l.i.gible for the horeowner's uroperty tax exemption in accordance with Section 218 of the R--veniie and T=-ration Coda sag a*:,ind$!14 by AB 79!2, Chapter 10'")0, ei fnctive Septe:rber 20, 1')70', as nn urG,,ncy statute. Therefore, the exennt•ion should be all.owf.-d as stated below. 'Parcel Nunber Tax Kate as Allow Assess-38 ,7 -�1750 i•.:3ore, Irene 01j-090-008-2 72002 1750 Lawhorn, G3orgo L. & �iil:aa L. 016-150-033-9 10001 $1750 :•t_rtinaT, AlPrsdo ,3c Esperanza )34-? LO-0;)7-5 8203 4175�� Lea, 7. P. z Vera L. 07.3-093-016-.- 070.3 Y175,) Phillips, Carrie j. ET AL 035-217-013-3 07 13 $1750 Lucido, Ros-; Mary Via"'-122-003 i 07013 y�17s0 ::c Tsar, Tarr; Pc Lois 037-142-003-0 0?�13 $1750 Rozadilla, Besse V. 086-052-033-1 07.313 $1?50 Ruffo, John A. Buffo, Sarah n -2o2-008-�, 07(l 13 L7-50 ?':..7 ; Z._ ', aany Jr 1 l i-063-001 n20 2 x1750 a.,,: ., Wit,. .:, ,R G. Kristin 0. 117-j';1-::i? 02031 -175.1 ^r;- ,.�;� "r-l .errn Carel 132 3 02,x61 W1 k) Ab•tri., R,^'Pham. G. c Felin A. 1?,)-'11,30-02-3-6 17;71) `175^ 7za"t. _2- na rl 3-a 02-012-2 S_^_i rlay L. Hoddav, Alfred 'c Muri sl 261,-1'10-027-7' 501 3i-t, ar"an T. ?. .Toan V. 351-126-006- 62-Mn $1750 Irma , il-L.^'311 D. 372-2:11-DQ3-; 05')11 Lione" B. V:i_yi?.n J 375-311-Oi'?-0 ? $17-5-) W:h •at, Clifford A. k Caral-ur. S. 1 G 00052 Parcel Ninnbsr Tax Rate Area allow Assessee 0- 1-6-O -� oa Bastiaen, Fticnard L. 3c Gigi 408-022-015-7 08070 X1750 I4-. Donald, Chester 3. Leorea 410-27►T-019-0 11017 Hyl?;0 Ortega, Mary L. 01 11-303 11003 T1750 Roberts, Joe T. r; Kathy E. 411-0I;);-002-3 11017 17Kt) May, Ruth A. 411-110-013-9 1101? 1750 Hraz, Aretha B. 412-112-015-0 11003 $1?53 Shorter, Gary L. & Lula 14. 413-202-022-5 11006 $17,0 Sind i nide, Irene 1114-063-022-1 08021h, X1750 Ti.ager, Mary Ellen 414-053-033-8 0602!1 '$17-0 Sirmnons, Gab)a a Frances E. 111y-221-006-3 080211 $3750 He Crary, Edith 24. ►_;3_-L*3-0e2-1 08013 $1750 Skinkle, Martha B. 431-141-004-7 0603$ $1750 Heatherly, Doris Ho 501-043-001-6 03000 $1750 Martinez, F aymond Jr. & Rosalie 503-071-005-6 03000 $1750 Yugo, Robert D. & Kathleen A. 504-062-019-6 03000 X1750 Brown, Jaan 509-011-016-3 03000 $1750 Henry, Johnny Jr. & Bertha M. 51.3-025-031-5 0800' $1750 Davis, . -Raymond Davis, Clark Lee 513-046-002-4 08001 $1750 Rogers, George & Lucy 510-21'3-018-3 08001 $1750 -ood;.rsrd, Dorothy 0. 528-270-018-5 08001 $1750 Martinez, Henry P. & Margaret 529-271-007-5 08001 M40 Walker, Shirlay Atte 530-1?0-025-8 08001 $1750 Riedel, Lena 561-201-005-7 08003 $1750 Smith, Zelma 571-3110-028-0 85064 $1750 Stsnislawski, Anna I hereby consent to the above changes and/or corrections: H. 0. SEATON JOfi�1 B. Cr Sr_1, County Counsal Assistant Assessor tll-t3-7'J By Deputy Adopted by the Boord on-.N O V 2 3.076 N Conies to: Assessor (firs. Rodgers) Auditor Tac Collactor 0005x3 i )F �'rL'-'csl. 'i'.�ai`:�.... :.. ..H..,....r:.r_..w. ..... ._.. v.. ..i..l�'lE.........+:A....r +...... _ ._. . .... rN..-.... ....- ....... . .sri ., ....,7« . 1 _ OF {iii. .. :s COSTA !'.lei° r, .S'�TA THE LGIRD OF S"k_?3?;r3GR3 a3 0? •+:ti, 7-GAUIA in t a i4atter of Oranges ) of the A33e329ent -Roll ) :tSOLBT?t.: 2:0. 76/1021 of Contra Costs 30unty ) :5:�:: 3, the County sssssor havir. filed aitii this wardIL requests for correction or er:onewas assessments, sstd requests havin,v been consented to by the Comuaty Counsel; T::L:' P'03 :, :.3 17 —10.113D thgt the County Auditor ;s authar13ed to correct the followin- assessmarte: For the fiscal rear 1976-77 it has baen ascertained from the assessment roll and from ps--are in the Assessor's Office sihot was intended and what should ratio been assessed; and, therefore, pursuant to Saction 1E831 of the California Fevenue and Taxation Code, the following defects in descriptions and/or fora and clerical errors of the Assessor on the roll ah uld be corrected; and in accordance with Sections 0,85 and 5096 of the Revenue and Taxation Code, the assesses may r file a claim for cancellation or refund; The following boat ::as not owned by the assesses on the lien date, and this assessment should be corrected to zero value. Original Cade and +.ssessed yssmt. .o. .issesaea Boat ::0. Value 07013-0136 Lannev. rua;h CP 7335 CS ;120 - Since the situs of this boat has been determined to be another state, this assessment should be corrected to zero value. 56065-0001 Gurdon Cho tels in :3' 71S;5 :,F Y1y0 1 heraby co::sart to the above chat&es and/or corrections: C. S_: ^:. Jc? .; !'- ' ` ;, count:! Counsel SS;sten t Assassar til/15/75 lLecutj- Acbpted by the Board on_N O V 2 3 1976 -------------- COpiss to: A_sessor (..rs. --j esei U61 for }'.ax Collea*o 00054 4 i IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Natter of Changes ) of the Assessment Roll ) RESOLUTION N0. 761022 of Contra Costa County ) WiEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said requests having been consented to by the County Counsel; NOIR', THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments: For the Fiscal Year 1976-77 It has been ascertained from the assessment roll and from papers in the Assessor's Office :hat was intended and what should have been assessed; and, therefore, pursuant to Section 4831 of the Revenue and Taxation Code, the following defects in description and/or form and clerical errors of the Assessor on the roll should be corrected as stated below; and, further, in accordance with Section 4986 (a) (2) the County Auditor should be directed to cancel all or any portion of any tax, penalty, or costs on that portion in error as if it has been levied erroneously. The following parcels assessed to Thomas B. Jr. $ Dawn M. Leddon, have been erroneously assessed with incorrect land values. Information from the Planning Department indicates that these parcels have been illegally assessed. Therefore, such parcels should be corrected to show that parcels are valued only as plottage to adjoining Parcel 034-200-004-9. Assessed Value Tax Rate Area Parcel Number From To 82025 034-200-013-0 Land $ 350 $ 150 Total $ 3-0 $3 50 82025 034-200-014-8 Land $2,825 $1,225 Total $TT23 $1 82002 034-200-016-3 Land $2,100 $ 575 Total $Tl U $3.757 R. 0. SEATON Assistant Assessor Copies to: Assessor (Mrs. Kettle) Auditor Tax Collector Page 1 of 3 00055 a � I In Tax Rate Area 98031, the following parcels assessed to Secluded Valley Homeowner Assn. and Cenvar-Lafayette Co., have been erroneously assessed with Land values due to Assessor's error in enrolling these assessments on properties which are designated as common areas in a planned unit development, the values of which are prorated to other properties in accordance with Section 2188.5 of the Revenue and Taxation Code. Therefore, the following assess- ments should be corrected by removing the land values as shown: Assessed Value Parcel Number From To 175-282-008-2 Land $15,000 $_0_ Total $15,000 $-�- 175-291-010-7 Land $ 8,400 $_0_ Total 175-291-011-5 Land $ 2,300 $_0_ Total $—T�M $-�_ 175-292-008-0 Land $ 8,550 $_0_ Total $ 8 �"6 $-0- In Tax Rate Area 66110, Parcel No. 193-080-045-1, assessed to Oscar M. $ Ruth C. Kemp, has been erroneously assessed with Land value of $4,500 due to error in not taking into consideration that the Real Estate Commission will not allow a sale of this parcel until water is made available at the site. Therefore, this assessment should be corrected as follows: Land $2,250; making a total assessed value of $2,250. In Tax Rate Area 66110, Parcel No. 193-080-046-9, assessed to Oscar M. $ Ruth C. Kemp, has been erroneously assessed with Land value of $4,500 due to error in not taking into consideration that the Real Estate Commission will not allow a sale of this parcel until water is made available at the site. Therefore, this assessment should be corrected as follows: Land $2,250; making a total assessed value of $2,250. In Tax Rate Area 66110, Parcel No. 193-080-047-7, assessed to Oscar M. & Ruth C. Kemp, has been erroneously assessed with Land value of $4,500 due to error in not taking into consideration that the Real Estate Commission will not allow a sale of this parcel until water is made available at the site. Therefore, this assessment should be corrected as follows: Land $2,250; making a total assessed value of $2,250. refR. 0. SEATON s ' Assistant Assessor Page 2 of 3 00055 In Tax Rate Area 66110, Parcel No. 193-080-049-3, assessed to Oscar M. 6 Ruth C. Kemp, has been erroneously assessed with Land value of $10,000 due to appraising parcel as two sites. However, consideration should be given inasmuch as parcel cannot be subdivided until adjacent subdivision is completed. Therefore, this assessment should be corrected as follows: Land $7,500; making a total assessed value of $7,500. I hereby consent to the above changes and/or corrections: R. 0. SEATON JOHN B. IFSEN County Counsel Assistant Assessor tll/9/76 By Deputy Adopted by the Board on_NOV 2 3 1976 Page 3 of 3 00057 lid IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the clatter of Changes ) of the Assessment Roll ) RESOLUTION NO. 76/'O23 of Contra Costa County ) WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said requests having been consented to by the County Counsel; NOW, THEREFORE, BE IT RES0LVED that the County Auditor is authorized to correct the following assessments: For the Fiscal Year 1976-77 It has been ascertained by audit of the assessee'.s records that the assessee omitted to report the cost of personal property and/or other taxable tangible property accurately to the extent that this omission and/or error caused the assessor not to assess the property or to assess it at a lower valuation; therefore, that Portion of the property which was inaccurately reported should be entered as escaped assessment pursuant to Section 531.4 of the Revenue and Taxation Code; and all entries made pursuant to the above cited section of the Revenue and Taxation Code should have added interest on taxes pursuant to Section 506 of the Revenue and Taxation Code; and, FURTHER, it has been ascertained by audit of the assessee's _ books of account or other papers that there has been a defect of description or clerical error of the assessee which caused the assessor to assess taxable tangible property at a substantially higher valuation; therefore, such error on the roll should be corrected in accordance with Section 4831.5 of the Revenue and Taxation Code; further, Business Inventory Exemption in accordance with Section 219 of the Revenue and Taxation Code should be allowed as indicated below; and, in accordance with Section S33 of the Revenue and Taxation Code, the assessed values erroneously or illegally assessed should be offset against the proposed escaped assessment for the same tax year. R. 0. SEATON Assistant Assessor Copies to: Assessor (Airs. kettle) Auditor Tax Collector Page 1 of 2 00055 For the fiscal years 1974-75 and 1975-76, in Tax Rate Area 08001, Parcel No. 544-342-025-1 (formerly Parcel No. 544-342-003-8 for 1974-75), assessed to Wiegmann $ Rose Machine Works, 1430 Potrero Avenue, Richmond, California, should have entered thereon the following corrections and escape assessments: Original Corrected Amount For the Assessed Assessed of R&T Year Type of Property Value Value Change Section 1974-75 Improvements $112,535 $112,305 -$ 230 4831.5 Personal Property 59,970 120,450 + 60,480 531.4; S06 +T-6-0,12-0 533 1975-76 Personal Property $ 70,045 $374,910 +$304,865 531.4; S06 Business Inv. Ex. 28,225 180,470 - 152,245 219 +TM—,-6TU 533 Assessee has been notified. I hereby consent to the above changes and/or corrections: R. 0. S AT N JOIJN B C S , County Counsel Assistant Assessor til/10/76 By Deputy Adopted by the Board on- NOV 2 3 1976 Page 2 of 2 00059 SJ IN TIE BOARD OF SUPERVISORS OF _CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the ~latter of Changes ) of the Assessment Roll ) RESOLUTION NO. 76/1024 of Contra Costa Counts _ ) WHEREAS, the County Assessor having filed with this Board requests for correction of erroneous assessments, said requests having been consented to by the County Counsel; NOW, THEREFORE, BE IT RESOLVED that the County Auditor is authorized to correct the following assessments: For the 'Fiscal Year 1976-77 It has been ascertained from the assessment roll- and from papers in the Assessor's Office what was intended and what should have been assessed; and, therefore, pursuant to Revenue and Taxation Code Section 4831, the following defects in description and/or form and clerical errors of the Assessor on the roll should be corrected. Further, in accordance with Section 4985(a) of the Revenue and Taxation Code, any uncollected delinquent penalty, cost, redemption penalty, interest, or redemption fee heretofore or hereafter attached due to such error should be canceled upon the showing that payment of the corrected or additional amount was made within 30 days from the date the correction is entered on the roll or abstract record as it was impossible to complete valid procedures initiated prior to the delinquency date. The following claimants have been found to be eligible for the homeowner's property tax exemption in accordance with Section 218 of the Revenue and Taxation Code as amended by AB 2972, Chapter 1060, effective September 20, 1976, as an urgency statute. Therefore, the exemption should be allowed as stated below and the veterans' exemp- tion now on the roll should be removed. Tax Rate Parcel Number Area Allow Remove Assessee 0bB-2T 024-3c==,. Tt-1)6 — Brown, Margaret 097-071-007-5 79031 4750 §;1000 King, Clarence W. & Grace E. 105-030-036-5 02002 4;1750 4000 Stone, Bonnie Arbaugh, Bob R. 0. SEATON Assistant Assessor Copies to: Assessor (Mrs. Rodgers) Auditor Tax Col?eutor RESOLUTION N0. 76/102-4, Page I of 2 00060 Tax Rate Parcel Number Area Allow Remove Assessee --12UM- `1000 Youngblood, Walter C.=Ruth Ruth N. 357-202-006-7 62037 F17550 1000 Wyatt, Dora D. 401-030-009-5 06000 11000 Liberg, .Jack D. & Janice A. I hereby consent to the above changes and/or corrections: R. 0. BEATON - JO?/ �S!�:'epu N, tinsel Assistant Assessor tll/17/76 By y Adopted by thB Board on_ NOV 2 3 1976 Pags2of2 00061 fI C9 i 7 ..E ILL i e'L.... . IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Directing Pub- ) lication of Notice of Intention ) to Acquire Real Property from Charles ) RESOLUTION NO. 76/1025 B. Jones, et al for Park Purposes, ) on behalf of County Service Area R-8 ) (Gov. Code Sec. 25350) (Walnut Creek Area) ) Work Order 5492-927 ) The Board of Supervisors of Contra Costa County RESOLVES THAT: It intends to acquire from Charles B. Jones and Dorothy H. Jones, his wife, for Park Purposes the property hereinafter described at a cost of One Hundred, Fifty-eight Thousand, Six Hundred Dollars, ($158,600.00) The Board will meet on Tuesday, January 11, 1977 at 10:30 a.m. in the Board's Chambers, County Administration Building, Martinez, California, to consider this proposed acquisition, and the Clerk of this Board is directed to publish the following notice in the CONTRA COSTA TIMES, pursuant to Government Code Section ,6063: NOTICE OF INTENTION TO ACQUIRE REAL PROPERTY The Board of Supervisors of Contra Costa County declares its intention to acquire from Charles B. Jones, et al, at a cost of $158,600.00 all that real property in the Walnut Creek Area, County of Contra Costa being all of Assessor's Parcel No. 172-110-012 and 172-110-018 consisting of 3.64 acres and will meet at 10:30 a.m. on January 11, 1977 to consider the proposed acquisition of the hereinabove described real property. DATED: November 23, 1976 J.R. OLSSON County Clerk and ex officio Clerk of the Board By Deputy PASSED ON November 23, 1976 unanimously by Supervisors present. JDF:mb Orig: Public Works - S.A.C. cc: Public Works - R/P (2) Administrator Auditor County Counsel 76/1025 00,190 .« Wk IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Amending ) Resolution No. 76/638 ) Establishing Rates to be ) RESOLUTION NO. 76/1026 Paid to Child Care Institutions ) WHEREAS this Board on July 27, 1976, adopted Resolution No. 76/638 establishing rates to be paid to child care institutions for the Fiscal Year 1976-77; and hMEREAS the Board has been advised that adjustments in rates for certain of the institutions are necessary; and WHEREAS the Board has also been advised that certain institutions should be added to the approved list; NOW, THEREFORE, BE IT BY THE BOARD RESOLVED that Resolution No. 76/638 is hereby amended as detailed below, effective November 1, 1976. INCREASE MONTHLY RATE OF CERTAIN INSTITUTIONS FROM TO Private Institutions: Paradise Home for Boys/Paradise $425 $515 San Antonio Youth Project 784 838 Group Home: Sierra Group Home/Vacaville 300 350 ADD THE FOLLOWING PRIVATE INSTITUTION: 14OUTHLY RATE St. Andrews' Residence for Boys (or STAR House)/Cupertino $878 (N). PASSED by the Board on November 23, 1976. Orig: Director, Human Resources Agency cc: Social Service, H. Hallgren County Probation Officer County Administrator County Auditor-Controller Superintendent of Schools RESOLUTION NO. 76-/1026 wh 00063 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Amending ) Resolution No. 76/638 ) Establishing Rates to be ) RESOLUTION NO. 76/1027 Paid to Child Care Institutions ) WHEREAS this Board on July 27, 1976, adopted Resolution No. 76/638 establishing rates to be paid to child care institutions for the Fiscal Year 1976-77; and WHEREAS the Board has been advised that adjustments in rates for certain of the institutions are necessary; NOW, THEREFORE, BE IT BY THE BOARD RESOLVED that the Resolution No. 76/638 is hereby amended as detailed belotr, effective September 1, 1976. INCREASE MONTHLY RATE OF THE MONTHLY RATE FOLLOWING PRIVATE INSTITUTION FROM TO Penny Lane/Sepulveda, CA $868 $939 PASSED BY THE BOARD on ilovember 23, 1976. Orig: Director, Human Resources Agency cc: Social Service, M. Hallgren County Probation Officer County Administrator County Auditor-Controller Superintendent of Schools RESOLUTION NO. 76/1027 mh 00061 S ' i TiT:CG13=Tt Ri::�t:�:; J.=,�:ri TO CLTER;N, BOARD OF at oClock sUPrRVISORS Contra Co:;ta County Record J. R. OLSSO;%, County Recorder Fee S Official BOARD OF SUPER:`ISOI:S, :CO,=TR$ COST/ ..COLjN.Y, CALIFORNIA in the 1�a�ter of 9ecepting and Giving RESOLUTION Or ^CCEPTzNCE Rotice of COypletion of Contract with 2nd NDTICR OF C0 '_I'I-_TI0,'1 Ora E. Elliott (C.C. §33086, 3093 Project No. 0961-5828-661-76) RESOLUTIOi: 110. 76/102 The Board of Supervisors of Contra Costa County RESOLVES THAT: The County of Contra Costa on October 4, 1976 coniraeted T�ith Ora E. Elliott 18841 Vineyard Road Castro Valley. CA 94546 _ name -a n.& hddrecs -oi Cor,zrac for) fol- the extension and repair of a drainage facility located at Station 285 on San Pablo Dam Road approximately four miles southeast of Castro Ranch Road in the El Sobrante area, Project No. 0961-5828-661-76, All for to be performed on the grotua s of the County; and The Publ i n Works- Director reports that said wor?: has been inspected and complies with the approved plans, special provisions, and standard specifi cations, and reco=" ends its acceptance as Complete as of October 26, 1976 , Therefore, said-worl: is accepted as completed -on said date, am the Clerk shall file -with-the Cou ity Recorder •a -copy of this:Resolution and Notice as a Notice of Completion for -said contract_" PASSED AND AMPTED Oil November 23, 1976 CERTIFIC.LTION. and .1�y?I.ICAT IO.I Icertify that the foregoing is a true and correct copy of a resolu- tion ald acre-atanCc dull' adopted and e_'_i.Crcd on the of -Leis D;ia"U'S meeting on tha: above date. I declare T:_r_d`_•r Denaliy o.i perji:ry that the foregoiro is true a-td correct_ Datcd- November 23, 1976 J. R_ OLSSO;c, County Clerk & at Martin^s, California ex officio Clerk o_ the Loa=d epu LyClerk Originator: Public Warks Deaartment. Construction Division iii is .. :i: _c Lil!•!1 jaioitnr )'ublic '.:'O_hn 76/1028 00065 i . BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA Re: Intention to Adopt Resolution ) of Necessity to Acquire Real ) RESOLUTION NO. 76/ 1029 Property by Eminent Domain, ) Walnut Creek Area. County ) (C.C.P. 1245.235) Service Area R-8 ) RESOLUTION OF INTENTION TO ADOPT RESOLUTION OF NECESSITY The Board of Supervisors of Contra Costa County RESOLVES THAT: It intends to adopt a Resolution of Necessity for the acquisi- tion by eminent domain of real property in the Walnut Creek area, on behalf of County Service Area R-8, for Park and Open Space purposes, a public improvement, which property is more particularly described in the attachment hereto. This Board will meet on December 21, 1976, at 10:30 a.m. in the Board's Chamber, County Administration Building, Martinez, Calif- ornia, to hear those persons whose property is to be acquired and whose name, and address appear on the last equalized County assessment-roll, and to consider the adoption of the Resolution. The Service Area Coordinator is DIRECTED to send the following notice to each such person by first-class mail: NOTICE OF INTENTION TO ADOPT RESOLUTION OF NECESSITY The Board of Supervisors of Contra Costa County declares its intention to adopt a Resolution of Necessity for the acquisition by eminent domain of real property in the Walnut Creek Area, on behalf of County Service Area R-8, for Park and Open Space Purposes, a public improvement, which property is more particularly described in the attach- ment hereto. The Board will meet on December 21, 1976, at 10:30 a.m. to consider the adoption of the Resolution. Each person whose property is to be acquired and whose name and address appear on the last equalized County Assessment roll has the right to appear at such hearing and be heard on the matters referred to in Section 1240.030 of the Code of Civil Procedure. Dated: November 23, 1976 PASSED on November 23, 1976, unanimously by Supervisors present. Orig. : Public Works Department (S.A.C.) cc: Public Works Director (2) County Administrator County Auditor County Counsel City of Walnut Creek via Public Works RESOLUTION 1I0. 76/ 1029 00063 Parcel No. 103153-B LEGAL DESCRIPTION Real property in the State of California, County of Contra Costa, unincorporated, described as follows: of the Rancho Canada del tlacnhre, Southern Part, hein.,, the tract of land shown on the Record of Survey Flap filed February 3, 1975, Book 58 of Licensed Surveyors Maps, Page 21, Contra Costa County Records, described as follows: Beginning on the east line of the parcel of land described- as Parcel One in the deed to Boies and Soule, recorded September 25, 1952, Book 1997, Page 345, Official Records, at the south line of the 50 feet in width strip of land designated as Bacon Way on said Nap, 58 LSM 21; thence from said point of beginning along the exterior lines of said tract of land shown on 58 LSM 21 as follows: south 1° 37' 06" west, 512.04 feet; south 89° 39' 09" west, 885.16 feet; north 8° 20' 13" west, 378.54 feet; north 63* 39' 17" cast, 290.00 feet; north 82` 29' 30" east, 90.33 feet; south 72' 57' 54" cast, 207.00 feet and north 17' 02' 06" east, 125 feet to said south line of Bacon Way; thence along said south line as follows: south 72" 57' 54" east, 104.06 feet; easterly along the arc of a curve to the left with a radius of 265 feet, an arc distance of 59.74 feet and south 85° 52' 54" east, 212.97 feet to the point of beginning. "APPENDIX A" 000V BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Re: Authorizing Certification ) No. 3 of Right of Way in Connection ) with the Widening of Oak Road, ) RESOLUTION 110. 76/1030 Project No. 4054-4189-663-74 ) (P1 6522-(2), Walnut C.•eeK Area ) The Board of Supervisors of Contra Costa RESOLVES TWIT: In order to obtain Federal and State aid assistance in connection with the widening of Oak Road, Project No. 4054-4189-74 (F1 6522-(2), and for the State Department of Transportation to approve the project for advertising, it is necessary that the County of Contra Costa certify to the State Department of Transportation that the rights-of-way necessary for the proper execution of the Project will be acquired; On June 15, 1976, the Board of Supervisors adopted Resolution No. 76/521 authorizing its Chairman to execute a Right of flay Certification No. 3 for said project. A delay of the project until 1977 requires an updated Certification. THEREFORE, The Certification of Right of tray, Certification No. 3, attached hereto and by this reference made a part hereof, is hereby APPROVED by the Board of Supervisors of the County of Contra Costa and the Chairman of the Board is hereby AUTHORIZED and ORDERED to execute the same for and on behalf of the County of Contra Costa. PASSED on November 23, 1976 unanimously by Supervisors present. RHF:dlb Originator: Public 'Yorks Department, Real Property Division cc: County Administrator County Counsel Public Works (2) Real Property (6) RESOLUTIOU 110. 76% 1030 00068 l- CONTRA COSTA COUNTY November 23, 1976 04-CC-0-CR Identification Number FAU 1a-6522-(2) Federal Program Right of Way Certification No. 3 Oak Road Widening County Road Project *4054-4129-74 Treat Blvd. to Walden Rd., Walnut Creek Job Limits All required right of tray for construction of this project is covered by condemnation resolution, as set forth in detail beioa: 1. STATUS OF RIGHT-OF-WAY ACQUISITION: a. Total number of parcels required. 28 b. Parcels acquired outright. 21 c. Parcels covered by right-of-entry or 6 order for possession. d. Condemnation Resolution. 1 2. STATUS OF AFFECTED RAILROAD FACILITIES: None 3. DESIGNATED MATERIAL SITES: [lone 4. DESIGRATED DISPOSAL AREAS: [Ione 5. STATUS OF UTILITY RELOCATION: Arrangements for relocation to be wade by County before or during construction. o'. SCHEDULE FOR RE110VAL OF OBSTRUCTIONS: One single family residence s.as removed on October 21, 1976. Fencing, mailboxes, misc. yard improvements will be removed or relocated by contractor as necessary. There are no other obstructions. 7. UNAUTHORIZED EIICROACHIMENTS: [lone S. COMPs_IAUCE WITH FEDERAL AND STATE REQUIREMENTS REGARDING THE ACQUISITIO11 OF REAL PROPERTY: All right of Stia_y wail be acquired in accordance :lith Title III of the Federal UniForm Relocation Assistance and Real Property acquisition, Policies Ac_ of 1970 (Public Law 91-546) and all applicable current Ftit:ri, directives covering the acquisition of real property. - 1 - 00069 `4 a 9. COT4PLI.-t;iCE 111111 RELOCATIM ADVISORY ASSISTANCE AiiD PAYi4EUTS PROVISIONS OF FEDERAL AND STATE LAW: The project has no occupied parcels and all persons have been relocated to decent safe and sanitary housing in accordance with FHt�./1 regulations. do person displaced by this project was required, to vacate without at least 90 days :,mitten notice. a. Number of dwellings displaced (o:mer occupied). I b. Farm operations or businesses displaced. 0 Possession of all parcels required for this project is expected by December 31, 1976. I HEREBY CERTIFY the right of way on this project as conforming to Statement No. (3) of Paragraph 5c of FHP14-642.1. Recommended for Certification: CONTRA COSTA COUNTY 7 7 By Vernon L. Clin,. Pf h firman, B and 4f Supe- isors &W� Public Works Director ATTEST: J. R. OLSSON, Ci •k 61 ze-644---" G. Der r*TT. Del Real Property! :gent By Deputy ` APPROVED AS TO FORM: JOHN B. CLAUSEN, County Counsel Deputy U i 7 - 00070 ' IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Putter of Changing the ) Name of a Portion of First Street ) RESOLUTION NO. 76/1033 to Carlos Place, Walnut Creek ) Area. ) File No. 1758 ) WHEREAS this Board having heretofore on October 26, 1976 declared its intention to change the name of a certain county road in Supervisorial District III; and having fixed November 23, 1976 at 10:50 a.m. in the Chambers of the Board of Supervisors, Administration Building, Martinez, California, as the time and place for hearing on said resolution of intention; and notice of said hearing having been posted in the manner and for the time required by law, as evidenced by Affidavit of Posting of November 12, 1976 on file herein; and WHEREAS this being the time fixed for said hearing and said Board having fully considered said matter; NOW, THEREFORE, BE IT RESOLVED that the name of said road be and the same is hereby CHANGED as follows: OFFICIALLY NAMED FROM DESCRIPTION AND DESIGNATED FIRST STREET First Street from CARLOS PLACE Walnut Creek area Carlos Court easterly to its point of termina- tioh, a distance of 0.03 mile PASSED by the Board on November 23, 1976. cc: Recorder Public Works Planning Commission Jury Commissioner Draftsman Postmaster, Walnut Creek Pit. Diablo Unified School District Contra Costa County Fire Protection District E.B.M.U.D., Oakland E.B.M.U.D., Walnut Creek P.G.& E., Walnut Creek Pacific Teleohone, Oakland Pacific Telephone, Walnut Creek California Highway Patrol Thomas Brothers Maps California State Automobile Association State Department of Transportation Western Title Guaranty Company 00071 r 4 J IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the clatter of: ) Fixing Rates for ) RESOLUT10H NO. 76/1034 Foster Home Care. ) WHEREAS Section 900 of the Welfare and Institutions Code of the State of California authorizes the Board of Supervisors to establish the maximum amounts which the Juvenile Court may order the County to pay for the support and maintenance of wards or dependent children of the Juvenile Court or of minor persons concerning whom a petition has been filed in accordance with the provisions of the Welfare and Institutions Code; and WHEREAS the Board of Supervisors wishes to establish an objective, systematic method for determining the maximum amount which the Juvenile Court may order the County to pay for such care; and IIHEREAS the Board of Supervisors wishes to establish the maximum amount for the payment of care of children placed in foster homes licensed by the Contra Costa County Social Service Department or the State Department of Health; NOW, THEREFORE, BE IT BY THIS BOARD RESOLVED that, as recommended by the Administration and Finance Committee (Supervisor J. P. Kenny, serving in place of W. N. Boggess, and Supervisor J. E. Moriarty), the following maximum monthly rates for foster home care in Contra Costa County shall apply effective September 1, 1976, except for additional amounts established by the Foster Care Rate Setting Policy as contained herein: Acme Rate 0 - 6 5150 7 - 12 $170 13 - 21 $200 BE IT BY THE BOARD FURTHER RESOLVED that in accordance with regulations of the State Department of Health, children placed by Contra Costa County Probation or Social Service departments in other counties of the State shall be paid for at the rates established by the Board of Supervisors of such other counties. BE IT BY THE BOARD FURTHER RESOLVED that a revised rate setting policy shall take effect September 1, 1976, or as soon thereafter as it can be administratively implemented by the Social Service and Probation departments. This rate setting policy shall provide that the County Welfare Director and County Probation Officer, or their designees, shall be responsible to set the amount of any additional rate to be paid based on specific criteria which shall include but not be limited to the level of physical and emotional problems presented by the child, the level of auxiliary services needed by the child, and the ability and willingness of the foster parents to provide for the needs of the child. The payment of these additional rates shall follow a formula developed by the County :•:elfare Director and County Probation Officer which shall be approved in advance by the County Administrator. Payment of any additional rates shall be made within the appropriations provided for this purpose by the Board of T RESOLUTIM NO. 76/1o?11 00072 The County Welfare Director and County Probation Officer are authorized to adopt regulations to implement this resolution. Until a given case is reviewed under this revised policy, the rate paid for a child shall remain at the level authorized on September 1, 1976. BE IT FURTHER RESOLVED that the Social Service Department is AUTHORIZED to pay a per diem rate for children placed in emergency foster homes for shelter care on the following schedule: e Rate 0 - 6 $8 7 - 12 $9 13 - 17 $10 Length of stay and payment in emergency foster home care is strictly limited by Social Service Department policy. BE IT FURTHER RESOLVED that Resolution No. 76/801. which provides for ten subsidized emergency care foster homes (each home to have a maximum limitation of 5 beds), is HEREBY AFiENDED to read, "That the Social Service Department is AUTHORIZED to pay, with the limitation of a maximum of 50 beds, at the subsidized rate of S50 per bed, not to exceed $250 per home for each month, thereby permitting the licensing of more homes." BE IT FURTHER RESOLVED that the Director, Human Resources Agency, is AUTHORIZED to execute agreements with parents of licensed emergency care foster homes for the placement of children through seventeen years of age eligible for the special emergency placement board and care rate. BE IT FURTHER RESOLVED that the Social Service and Probation depart- ments are AUTHORIZED to provide needed initial clothing for each child placed or re-placed in a foster home or institution, provided that a limit of one allowance per child per year is not exceeded. The maximum allowance shall be: Awe Allowance 0 - 6 $117 7 - 12 $180 13 - 21 $239 BE IT FURTHER RESOLVED that resolution No. 76/638, which established a schedule of rates for institutions used for placement of delinquent and disturbed children (effective July 1, 1976), is HEREBY A!MEMDED by deleting the follo,ring sentence from said resolution: "Placement in any institution whose monthly rate exceeds $1000 requires the specific approval of the Board of Supervisors." BE IT FURTHER RESOLVED that the Director, Human Resources Agency, and County Probation Officer are ordered to report to the Board quarterly, beginning with the quarter ending Dece;:,:)er 31, 1976, on the number of children in institutional placements at the beginning of the quarter, the number placed and removed during the quarter, and the number remaining in institutional placement at the end of the quarter. They shall also report on the numher of foster home payments made in excess of the basic rates set forth above and shall include a report on the status of the foster care and institutional placement budgets. 00073 t 1 i BE IT FURTHER RESOLVED that the rates specified in this resolution shall be interpreted to be maximum amounts to be paid with lower or going rates to be paid wherever feasible. BE IT FURTHER RESOLVED that resolution No. 76/801, which fixed foster home care rates effective September 14, 1975, is HEREBY superseded by this resolution effective November 23, 1976. PASSED AND ADOPTED by the Board on November 23, 1976. Orig: Human Resources Agency County Nelfare Director Probation Department County Auditor-Controller County Administrator RESOLUTION NO. 76/ 1034 00074 r BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA AS EX OFFICIO THE BOARD OF SUPERVISORS OF THE CONTRA COSTA COUNTY STORM DRAINAGE DISTRICT In the Matter of Approving the ) Line A-3/A-4 Storm Drain Project in ) Storm Drainage District Zane No. 10 ) RESOLUTION NO. 76/1035 t;ork Order 8528-925 ) WHEREAS on September 13, 1976 the Advisory Board for Storm Drainage District Zone No. 10 recommended the construction of storm drain improvements between Camino Encanto and Love Lane (South) in the Danville area; and WHEREAS the Board, as ex officio the Board of Supervisors of the Contra Costa County Storm Drainage District, this day determined that the project will not have a significant effect on the environment; and WHEREAS a Negative Declaration pertaining to the project was posted and filed on November 2, 1976 with no protests received; NOW THEREFORE, IT IS BY THE BOARD RESOLVED, that said project is hereby approved and that the Director of Planning is hereby DIRECTED to file a Notice of Determination. PASSED by the Board on November 23, 1976. Originator: Public Works Department, Flood Control Planning and Design cc: Public storks Director County Administrator Director of Planning RESOLUTION 110. 76/1035 00075 WHEN RECORDED, RETURN RECORDED AT REQUEST OF CLERK TO CLERK BOARD OF at o'clock M. SUPERVISORS Contra Costa County Records J. R. OLSSON, County Recorder Fee S Official BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA AS EX OFFICIO THE BOARD OF SUPERVISORS OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT In the Matter of Accepting and Giving ) RESOLUTION OF ACCEPTANCE Notice of Completion of Contract with ) and NOTICE OF COMPLETION Teichert Construction Corp., Inc. ) (C. C. §§ 3086, 3093) Project No. 8315-76 (925) ) RESOLUTION NO. 76/1036 Q� The Board of Supervisors of Contra Costa County as ex officio the Board of Supervisors of the Contra Costa County Flood Control and Water Conservation District RESOLVES THAT: The District on Mav 28_, 1976 contracted with Teichert Construction Corp., Inc., 103 North "E" Street, Stockton, California, 95205, for construction of a flood control channel (Lines E and E-1) within the Marsh-Kellogg Watershed, approximately 2 miles northwest of Brentwood, Contra Costa County, California, Project No. 8315-76 (925), with Firemen's Insurance Company of Newark, N. J. as surety, for work to be performed on the grounds of the District; and The Public Works Director as Engineer ex officio of the District reports that said work has been inspected and complies with the approved plans, special provisions, and standard specifications, and recommends its acceptance as complete as of November 10, 1976; Therefore, said work is accepted as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for said contract. PASSED AND ADOPTED on November 23, 1976. CERTIFICATION and VERIFICATION I certify that the foregoing is a true and correct copy of a resolution and acceptance duly adopted and entered on the minutes of this Board's meeting on the above date. I declare under penalty of perjury that the foregoing is true and correct. DATED: November 23, 1976 J. R. OLSSON, County Clerk b at Martinez, California ex officio Clerk of the Board By ;lI /01-1A- DeputyClerk Originator: Public Works Department, Construction Division cc: Record and return Contractor Auditor Public Warks RESOLD ION NO. 76/1036 00076 i SCS-AS-41 Rer,5-71, Fill Cod.AS-14 CONTRACT CONTRACT NO. 8315-76 DATE OF CONTRACT MAY 28,._ 1976 NAME AND ADDRESS OF CONTRACTOR CHECK APPROPRIATE BOX Teichert Construction a 103 North "E" Street IrAi%iduai. Stockton, California 95205 Partnership Joint Venture aCorporation.Incorporated in the State of California CONTRACTING LOCAL ORGANIZATION Contra Costa County Flood Control and Water Conservation District 255 Glacier Drive Martinez, California 94553 CONTRACT FOR (Work to be performed) Construction of a flood control channel. PLACE The project is located within the Marsh-Kellogg Watershed, approximately 2 miles ._. Northwest of Brentwood, Contra Costa County, California. ' CONTRACT PRICE(Ezpress in uwrda and figures) Four Hundred Eighty-five Thousand, Seven Hundred seventeen Dollars and Fifty Cents. s 485,717.50 The Contracting Local Organization, represented by the Contracting Officer executing this contract, and f the individual, partnership,joint venture, or corporation named above (hereinafter called the Contractor), r - mutually agree to perform this contract in strict accordance with the following: Bid Schedule 1: General Provisions, Form SCS-AS-43 Bid Conditions Special Previsions-r Clauses- 1 through 19 Equal Opportunity, Form SCS-AS-85 Certification of Nonsegregated Facilities, Forst SCS-AS-818 Instructions to Contractors, Fora AD-425b Specifications - Nos. 2, 3, 8, 11, 21, 23, 24, 31, 32, 34, 42, 51, 61, 71, 82, 200, 400, 401, 402, 403, 404, 521, 522, 523, 531, 533, 534, 535, 539, 541; 542, 545, 551, 574 and 582. Standard Drawings - Nos. cc-310, 3010, 3013, 3020, 3022, A-73-8, BO-3, D81-2, D83-4 & D84-3 Drawings - Nos. 2592 through 2599, 2600 through 2623 - SCS No. 7-Sd-22544-sheets 1 thru 32 . Microfilmed with board order 00077 .1 t i i WORK SHALL BE STARTED: WORK SHALL BE COMPLETED: - - - -- : 'Within -20 calendar days after date Within 130 calendar days after date ` - of receipt of notice to proceed. •-- of receipt-of notice io proceed. Alterations: The following alterations were made in this contract before it was signed by the parties _ - - . hereto: � .. _�:: - - -_ :; '--- --• •-- •- - -._ ... __. -.. . __ ._ :.-,_ _ _.._ In witness whereof, the parties hereto have executed this contract as of the date entered on the first page hereof. Contra Costa County Flood Control _ _ t1 and Water Conservation District -TEICHERT•� NIS I RUCTIOIN CONTRACTING LOCAL-ORGANIZATION NAME OF CONTRACTOR _-I _ ✓ = '- - _ - THOMAS W. PERRY Contract i n9 Of t i cer DISTRICT MANAGER (Official Title) _ (71ide) _ - - COat,:actbr's-L_cense lio, g: _ State'oi Ca2Lfornla Cce:.17 C-m-1 �ST.ATL OFCALIFOMU on this.,-,..•..x-$-1<b..„.„.doh of.. _ MI•�y in the year one thousand nine SL hundred and 16 before me,V-ZC.;C T-W-JI r--_ _ — �COUIM•TYOFSah!JQp�([f�1 a Notary Public.State of California,duly comminioned and swom,personally appeared�� THOI4AS W. PERRY ,Y,„ _•_„„•,___.,.__„ known to me to be theDI ST RICT j! ((i► j?of the corporation dwribed in end that exearted the within instrument, and clso known to me to be the person_ who executed the within instrument on behalf of the corpomdon therein named and erknowledzed to me that such corporation executed the same i •� V1 1 RUE Y !N %7T._,.SS�Cr•LOFI herr herrunto set my hand and cffixed my official NOTAnY PL,iUC-CALIFDRNtA y f•_ seat in the » Co nt o ,�c�IA a?Q 3�fi J4[i» .the day and SAN :OA(QUIN COUNTY year in this certificatef-ustcb0• writ! _ MY C.—ias—ealV.ta A..& 1)•19 r7 _ ».':otaryPuolu,Stat o CQllforn* �w„w t - Q ' Co terys Forst No.2d-Aekn0vI dVn9nt Cacpontion(C C-Sea_i 1�l-11:-0.1) 000`78 Printed S172 i� . A A. i:EICHERT & SON, ING 3500 American Ricer DriVE( Sacramento, California 95325 I, RICHARD W. BRIARE, JR., Secretary of A. TEICHERT & SON, INC. , a California Corporation, which does business under the fictitious names of TEICHERT CONSTRUCTION, TEICHERT AGGREGATES and TEICHERT TECTONICS as well as tender'its own name, certify that the following is a true and correct copy of a resolution unanimously passed and adopted by the Board of Directors of this corporation at a meeting held on May 21, 1975, and amended at a meeting held on August 29, 1975, TO WIT: RESOLVED, That either HENRY TEICHERT Chairman of the Board or LOUIS V. RIGGS President or ARMOR W. HARRIS Executive Vice President and either R. W. BRIARE, JR. Vice President and Secretary or GEORGE H. TETLO14 Treasurer and Assistant Secretary or MARLENE C. DYKEMAN Assistant Secretary acting in combination, are authorized on behalf of this corporation and in its name or in any of the fictitious names under which this corporation does business, to sign, seal, acknowledge, verify and deliver deeds, deeds of trust, mortgages, pledges, transfers, promissory notes, and any other documents and instruments relating to the business and properties, real and personal, of this corporation; RESOLVED FURTHER, That the following officers of this corporation: Henry Teichert Chairman of the Board Louis V. Riggs President Armor W. Harris Executive Vice President Richard W. Briare, Jr. Vice President and Secretary Nian S. Roberts Vice President and Assistant Secretary Marc O. Fosgate Vice President Bruce T. Johnston Vice President Charles M. Alexander Vice President George H. Tetlow Treasurer and Assistant Secretary Marlene C. Dykeman Assistant Secretary are authorized, acting alone or in any combination, on behalf of this cor- poration and in its name or in any of the fictitious names under which this corporation does business, to execute and deliver proposals, bids, contracts, and agreements for construction work; and to do all other acts of a business nature that this corporation is empowered to do by law; RESOLVED FURTHER, That the following employees of this corporation: Carl F. Bauer Project Manager Donald T. Hayes Department Manager J. Michael Heraty Manager Teichert Tectonics Robert F. Massa District Manager Bobby J. Morrison Area Manager Thomas W. Perry District Manager Glenn V. Waters District Manager are designated as attorneys in pact of this corporation with full authority to execute proposals, bids, contracts and agreements for construction work. DATED: R. W. Brlare; Jr. Secretary of A. Teichert 00079 F� C Lo '160 BND 1 96 22 47 f Rev. 22-64 id-ftecuted )41st b same or PA17ENf g@0 =Iamn date of contract) eve(see Instructions on r 28, 1976 j Principal Legal name and business address Type of Organization "X" one) Teichert Construction 103 North "E" Street 0 Iadiyidunl Q Partnership Stockton, California 95705 Joist Venture ® Corporation State of Incorporation t - California sure lea Hames ax!bwiaess address ea Penal slim of Bond 4 1 Killion a Thoaaaod s Hundred • cents Fireman's Insurance Company P.O. Box 13069 0 �- Saeratnento, California Contract Date Contract no. ! - a1u -- � Name- axs l• A.CL-1�iti z tle(s) Attorney material in the pro"cation of the rock - ---- - - Modifications of said contract that may ber be�ed�peoy�dna sal to tbA STATE OF CALIFORNIA �. i SS. i. C,,,,tySacramento On this 28th day of Hav in the year One Thousand Nine Hundred and Seventy-six before me, zginia B. Froslie , allotary Public in and for the i IF --------------- ` -. ,•1r,_r! ^^ County of S8Cr8men� .State of California.residing i therein, duly co issioned and sworn,personally appeared C. Lutz known to are to be the person whose name is subscribed to the within instrument td eomtli slum ex;:S�,Gtr J,179 as she attorney of ♦""""""""""""---nREMEN'S INSURANCE COMPANY OF NSt;JARRa N. J6.,Corporation) and acknowledged to roe that he subscribed the name of said Corporation thereto f as surety and his ou-n name as attorney 1i IN WITNESS WHEREOF.1 have hereunto set my hand and affixed my officiol seal at my office in the said t County of Sacramento the day and year in this certificate firs Bove written. } I Notary Public in and for the County of Sacramento ,California _ My Commission Expires i%c Bond 28240 7i1a•NbT[O M V...A. STATEOFCALMORK4 On a& 28th day of M,�..May....In the year one thousand nine COUNTyOF_ . SAu �OaOff_IttiL_ ss. hundred end 6 _..-..before me....»...Y.- Kr-RfI.�Y. .._..» a Notary Public,State of CaG/ornfq duty commissioned and sworn personally appeared .THOMAS»W W. PERRY knaurn to rat to be the DISTRICT- tT A9RR of the corporation described in and that executed the within instrument, end also known to ire to be the person___. who executed the within instrument on berelf of the corporation therein named, and ccbrowlte4ed to me that such corporation exerutad thz VtCt<t RUBY �•`` ,t�lTartY Fur.C-GA to CZ11A IN F?T.Yz.SS ATiLR50c I hcce iterrurto set my herd and cjf-red my official �.�. .:... s: toa�u;v cau�rr seal in the» ».-_ _._..---._County of.41-5.4 tt_.17..Q:i24.1.11» the d�and ur te-m•sa.o"e.w•ea Awa 13_1917 y in this certificatelwsl ebot uuilt .'.'otsryPublic.State o all/o,..' i 000CM Co-A3er)s Form No.28-Acknow1odpnent Corporation(C.C rra.1190-11;0.1) Printed s 6a r .fit. Corporate Surety(les) (Continued) Name& State of Inc. Liability Limit Address 2. Signatures) (Seal) (Seal) Names & 1, 2. { + (Typed)s) Nine& State of•lnc. Liability Limit;- Address imitAddress --T 1. 2. I Signature(s) Seal Seal +� NUM(s) & 1. 2. Name& State of Inc. Lisbility Limit Address a 1, 2. Signatures) , � Seel Seel Nsme a & 1. I 2. - Title(s) i (fid) j Name& state of Inc. Liability Limit Address j 1. 2. Signature(s) Seal Seal wase s & 1. 2. Title(s) (Typed) Name& State of Inc. Liability Limit Address s. Signature(a) 1 2 (Seal) (sea) Name(s) & 1. 2. Titles) t (Typed) TSSTSUCTItIIiS 1 1. The full legal name and business address of the 2. The name of each person signing this pay- Principal shall be inserted in the space designated neat bond should be typed in the space "Princlpal on the face of the form. The bond shall provided. be signed by,an authorized person. Where such Iarson is,signing in a representative capacity 3. The person signing the bond for the surety e.g;,-sn attorney-Int-fact), but is not a member of must submit evidence of his authority to act the rim, partnership, or joint venture, or an for the surety. officer of the corporation involved, evidence of his authority must be furnished. h. The corporate surety must be approved by thestate in vhich the services or supplies are to be delivered or in which construction is to be performed. e 00081 top\ 3 C LO .r scs-160 BND 1 96 22 47 i Rev. 12=64 .e Bond Executed !Rust be same or FAVU _E10oD later than date of contract) (See Instructions on reverse) tray 28, 1976 Principal Legal name and business address Type of organization "V one) 4 Teichert Construction 103 North "E" Street "` 0 Partnership Stockton, California 95205 Joint 0 venture ® Corporation state of Incorporation California Sure ies Names and business address es Penal Sum of Boal millions Thousands Hundreds cents ' Fireman's Insurance Company t P.O. Box 13069 485 z1z50 Sacramento, California Contract nate Coatrset No. 5/28/76 8315-76 13W ALL NM BY TBESE PRESEWS, That we, the Principal and Surety(ies) hereto,are firmly bound to the Contra Costa Co Flood Control 6r Water Consysta. Disv hereinafter called the contraetiq Name of contracting Local Organization Local Orgaaization,in the above penal a= for the pgraent of which ve bind ourselves, our heirs, executors, wdjlnistrators, and successors, jointly and severally: Provided, That, where the Sureties are corporations acting as co-sureties, ve, the Sureties, bind ourselves in such ails "Jointly and severalty" as well as severally' only for the purpose of allowing a joint action or actions against , ntp*or all of us, and for all other purposes each Surety binds itself, jointly and severally with the Principal, for the payment of such aim only as is set forth opposite the name of such Surety, but if no limit of liability is indicated, the limit of liability shall be the full amount of the penal . sum. MM CONDMU OF TEiLS OBLIGATION IS SUCH, that whereas the Principal entered into the contract Identified above; �. 11W, THEREFiO E2 if the Principal shall pro:.:,tly rake payment to all persons stWlying labor and material in the prosecution of the work provided for in said contract, and any and all duly authorized modifications of said contract that may hereafter be rade. notice of which modifications to the Surety(ies) being hereby vaived, than the above obligation shall be void and of no effect. IN WIT1- S WHSRDO.7, the Principal and Surety(les) have executed this payment bond and have affixed their aeals on the date set forth above. } i Principal t. 1. Z. Signature(a) � � - Seal r ume(a) & '-THOMAS W. PERRY 2• Title(s) ( 'ped) DISTRICT MANAGER corporate Su-ety(ies) B-FIRME S INSURMICE CUFAM OF f-BYAK NBI MMY of Inc. Liability Limit Address O.Box 13069 Sacto Ca. NDI JERSEY 100% f 1 l sigzsture(s) / 2 L / Seal Scel Nam (s) a 1• A. C, tz 2. ue(s) Attorney " material in the prosecution of the work provided for Sn amid coatsa4t ed _ modifications of said contract that may hereafter be made. natio, ti of wAich modicatioas W the STATE OF CALIFORNIA ss. Copy of Sacramento On this 28th day of Play in the year One Thousand Nine Hundred and Seventy-SIX __ ----------- before me.�Vginia B. Froslie , allotary Public in and for'he �1`-= , r`r� County of Sacramento ,State of California. residing \= r therein. duly comtssioned and sworn, personally appeared �. C. Lutz i My comrnsius e-t:•,i CtL 30.1979 known to me to be the person whose name:s subscribed to the within instrument --I------_� as the attorney of ���__���- --��_ WREMEN'S INSURANCE COMPANY OF NEWARK. Ea pozation) N. J cur { ! and acknowledged to me that he subscribed the name of said Corporation thereto ' as surety and his own name as attorney 1N WITNESS WHEREOF. 1 have hereunto set my hand and affixed my official seal at my office in the said County of Sacramento the day and year in this certificate first gbove written. . t Notary Public in and for the County of Sacramento ,California My Commission Expires i%c Bond 2824 A a=sa...una to....•. STATE OF CALIFORNIAOn this 28th d y o! Mia ...»In the year one thousand nine SAN J } hundred and»�6 __,beton me. COINT'Y OF_.. _........»..QtZQ1T a Notary Publio,State of California,duly commissioned and swortz,personally A appeared»» known to me to be the J?L RFCT dfi-l 799 of the corporation described in and that eiecuted the within instrument, end aso known to me to be the person__... who executed the within instrument on behalf of the co►poratfon _— therein named, and cebrowledYed to me twat such corporation executed the VI^.d<.i RU!CAL __y IN t�^iA.2Yt:S�:C- t�C.:\tA" .�_»....»...»»......_.........._.»..»..._......_ C,7T.VF.SS IMEREOF1 Fact hereunto set my hand and c#Lxed my official S:.:a JOA T-NDU`;TY seal in the..»..._._.__. ........County ol. S.�Ft_.J..9�?�V .n_ .the d^y and Ya year to this certificate lw-st cCoc writ ?:o taryPublie,Sta/!te�,o aliform' _ r OVO0 r Coijc)'s Form tin.28-Acknowledlsnent CorporaCon(C.C.Sea.1190-11,0.1) Print-d S ,.: ., Corporate S--ty(ies) (Continued) L Name i State of Inc. Liability Licit 1 Address 1- SSpaQsre(s) 2. (Seal) (Seal.) Name(s)i 1. 2. (Typed).) Name i state of Inc. Liability Limit—- Address 2. S tore s 1 Seal Seal Name • i 1. 2. Title(s) Name i' State of Inc. ._ _Llabllity Limit Address - a t 1. 2. Signature(.) i Nates 6 1. Seal 2. .._Sear Titla(s) l Name i i State of Inc. Liability Licit l Address 1 i N 1. 2. Signature(s) Seal Hamas i 1. {' 2. (Typed)a) i Nerve i State of Inc. Liability Limit 1 Address 1. 2. Signature(e) Seal Seal /ams s i 1. 2. I]SZIiUCfIClr3 1. The full legal name and businasa address of the 2. The name of each person algid this Pyr- Principal shall be Inserted In the space designated amt bond should be typed in the space Principal" oa the face of the fora. The bond shall provided. _ be Biped,byt an authorized person. Where such {e g ifNalgning in a representative capacity 3. The person ziping the bond for the surety an attarnsy-in-fact), but is not a simper of —at submit evidence of his authority to act the firm, partnership, or Joint venture, or an for the surety. officer of the corporation Involved, evidence of his authority=at be furnished. 4. The corporate surety cost be approved by the state in which the services or supplies we to be delivered or In which construction is to be performed. s 01081 FIREMEN'S INSURANCE COMPANY OF NEWARK, NEW JERSEY 80 Maiden Lane. New York, New York 10038 GENERAL POWER OF ATTORNEY Know all men by these Presents, That the FIREMEN'S INSURANCE COMPANY OF NEWARK,NEW JERSEY has made,constituted and appointed,and by these presents does make,constitute and appoint A. C. lute of Sacramento, California its true and lawful attorney for it and in its node, place, and stead to execute on behalf of the said Company,as surety, bonds, underta,tings and cuntracts of suretyship to be given to consents all oblio es provided that no bond or undertaking or contract of suretyship executed under this authority shall exceed in amount thesumof llnlitrited Dollars. This Power of Attorney is granted and is sighed and sealed by facsimile tinder and by the authority of the Fist- lowing Resolution adopted by the Board of Directors of the FIREMEN'S INSURANCE COMPANY OF NEWARK, NEW JERSEY at a meeting duly called and held on the 22nd day of December,1951: "RESOLVED.that the Chairman of the Board,the Vice Chairman of the Board,the President,a.Executive Vice President or any Vice President of the Company,be,and that each or any of them hereby is,authorised to execssto Powers of Attorney qualifying the attorney named in the given Power of Attorney to execute in behalf of F1REb10CS INSURANCE C0161PANY OF NEWARK,NEP/JERSEY, bonds,undertakings and all contracts of suretyship;and&.t any Secretary or any Aasista.t Secretary be.and that each or any of thew hereby is,authorised to attest tiv execution of any such Power of Attorney,and to attach thereto the seal of the Company. FURTHER RESOLVED,that the ti;oahures of such officers and the seal of the Company may be affixed to any such Power of At- torney or to any certiScate relating thereto by facsimile.and any such Power of Attorney or ccrti6cate bearing such facsimile signatures or facsimile seal shall be valid and binding upon the Company when so affixed and in the future with respect to any bond,undertaking or contract of suretyship to which it is attached." In Witness Whereof, the FIRFAMEN'S INSURANCE COMPANY OF NEWARK, NEW JERSEY has caused its official seal to be hereunto affixed,and these presents to be signed by one of its Vice Presidents and attested by one of its Secretaries this I Sib day of April,1971. FIREMEN'S INSURANCE C051PANY OF NEWARK, NEW JERSEY Attest: By Secretary Vice-President STATE OF NEW YORK, COU.. T. OF NEW YORK, 1 �� On this 15th day of April,1971,before me ptrsoaally came R-K.Ruesch,to me known,who being by me duly sworn,did depose and say that be resides in New Providence,in the County of Union,State of New Jersey,at 35 Alden Road;that he is a Vice President of the FIREMEN'S INSURANCE COMPANY OF NEWARK,NEW JERSEY,the corporation described m and which executed the above instnment;that he knows the seal of the said corporation;that the seal affirmed to the said instr-rnent is such corporate seal;that it was so affixed by order of the Board of Directors of said corporation and that he signed his name thereto by like order. CERTIFICATE MARY i0131N Notary Public.State of New York No.30-3993365 STATE OF NEW YORK, t Oualifted in Nassau County 3 / Certificate filed in New York County clews olrrc. COUNTY OF NEW YORK. ;/ Canmission Espires March 30.1973 1,the undersigned,an Assistmit Secretary of tient: Fi1W'wlEN'S INSURANCE COMPANY OF NEWAR. , NEW JERSEY, a New Jersey corporation, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney retrains in f0A force and has not been revoked;and fvrther..tore that the Resolution of the Board of D'trecton,set forth in Ziic said Powe.of Attorney,is now in force. Signed.nd sealed at the City of New Yoek.Dated the 28th day of May r 19 76. A-t.Secretary rr:.w le us.w 21 Send-3 E3 00082 CLO BND 1 '96 22 47 ♦ scs-1fa a�.. tee► Date load Xwem-tel~be ear or PZWQM&M am later teas date of eastrect) (see Iastvctione an ase) May 28, 1976 Principal Legal near and business addmu tMe of ftwizatias ase Teichert Construction Q Iadsridaal (� Pastaseship 103 North "E" Street Stockton, California 95205 Q Venture S3 state of Iaeaepaaatlas California que its • p -7— pool gin of So riilliaa s 'ltioawt • Mandrel• Conti Fireman's Insurance Company P.O. Box 13069 485 717 Sacramento, California Contract Dal is Contract too. 5/28/76 8315_76 ON ALL MR Ir sassS1�3,Shat me, the Principal and sumty(iesto ) bpre , are firmly bousi to the Contra Costa CPDIo Flood Control is Water Cony. strict etrelsaitsr cathed the Vines st contracting Ideal organization) - contracting ideal Orgaal:atim, in the shoes penal sag for the psyyssat of Mich we bind ourselves, our heirs, e>osaltare, athuinistratora, and successors, Jointly wd seversUT= Provided, Sint,Mtge the Sureties are corporations acting:as co-sureties, we, the Sureties,bili ourselves is such taus "jointly and sereraLW as well as "severaW c y for the purpose of alloving a joint action or actions against any or all of us, and for all.other purposes each Surety binds itself, jointly and severaW with the Principal, for the paysent of such sue only as is set forth aypusite the uses u of such Surety,but if no limit of liability is indicated, the limit of liability shall bit the hill amount of the penal sea. MM CD)t =09 or ffiS 08L1G1UM TS SUCH, that whereas the Principal entered into the contract identified above; MM,MEMM. if the Principal aboll perform and fulfill all the undsrtikingS, eoveoasti, teras, conditions, and ag ements of said contract during the original tem of said omtraci and uqr extensions; thereof that slay be granted by the contracting Ideal O ganizatios, with or witboat notice to the Surety(Ses), and during the life of any guaranty required ander the contract, and sball also perfbm and falfIlL aLl the undertakings, covenants, terms, caeditians, and ag esneste of wW and all duly authorized acidifications of said contract that a w hereafter be made, noEies of which nodificatians to the surety(iss)being herby waived, thea the above obligatian shall be void and of no effect. t III WrOWS itEt F, the Principal and Sarety(ies)have ameccuted this pertorsnsm band end Lave affixed their seals an the date set forth above. 1:! Printivel Signatures) 3- tLA •(: / �. v-,, Seal Seal THOMAS W. PERRY+ Z' DISTRICT MANAGER STATE OFCALWO MA Onthie 28th do of may.... -.-indwy aseunaft""W }SILVZC -Z RUBY hnndwd urd 76 .beJbva AMC _ eoCI.YTYOF.... .� ... a Notary Publ4 State of CoWM*duly commissioned and swarm pasonWy appeaird TH J(AS..J_'.,. known to me to be the$I5TRI.C2..."IA. aXH of the corporation described in and that executed the within instrument, and also known to me to be the person. who executed the within instrument on behalf of the cotporction therein mauve$ and acknowtedjed to me that such ,,poiatio. executed the __. sane _ V?CKI RUBY LV M W MEOFI hone hereunto set my hand and affixed m official �y�a rY�ti�Td�;Y c'L 3Lt:•C%.L:iC7::i:. Sat in lige County of the day and JOA-')U;ci COU..7Y year in this certifuaterLWabo �,�' Yy tcr.mas•ow•.p.•a A,;.:7. " NotaryA.ublir Stats o/ % . 00083 Cowdery*s irons No.28-Al knoaaiedSment CWpontioo cc c see:1190-1190.1) Printed 5172 to Sura iu Same iFIREM 'S INWI VICE COMPANY OF NE1rYAR!(,NE £Y�- Liability Limo Address .O.Box 13069 Sacta C NEI-I JERSEY 100% Sig-t rt(s) 1. 2. Null(4 1. C. Llltx 2. Attorney Sure i Stats of Inc. , AddreL1�bilitl!.Llati ss - : 2. TiLle(a) Aria i State of Inc.�-- - Now& Liability Limit _ Addreu ., •- Sie+at�sre(s} � 2 (seal seat liataa s i 1. 2. Title 8) l - •,State of Ine. y Liabil+ty Limit Address 1. 2. V SfOaattirs(s) (Seal) (Seal) s 2. Title(s) Mesa i State of Ine. Liability!Smit Address 1. 2. Siipature(s) (seal) Saa2 isms s i 1. 2. Tltle(s) 1. The fall legal name and business addrssof theftiAti2. crass of each parsm dips this pal shall be inserted is the be typed in the apses "Ptiticipal` on the face or this Me��1 Performance d .flamed by an authorised person. vhere such is in a capacity e-S•s the surety att� I ortb" 112-fast) taL3 mote a j am6ar of nowt SubmiThe itt�ividse authaigaing the bond oity to met for ttae firm, psrtssrship, or joint venture. or an the surety. officer of,ths carporstim iaaolved, eridence of his authority most be furaiabeL 4, The corporate surety meet be gWopad by tbs stats in nhieh the ser on or supplies we to be dsliva and or in fMet constrcetim is to (� - be I j STATE OF CALIFORIIIA i ss. Coldly pfSacrammto Oa this 2 Rt-� _day of May to the year One Thousand Nine hundred aidSeventy-N ix •--- -------------..�. .�..� before me, Y1ZE'inia E. Froolie ,a Notary Public in and fcr the ��F� �N„r'� $. F :���ti i Coonty of SeCra>0lrf� ,State of Calilornia.residing `K therein, dal co issi ed and sworn, appeared y �►. '. Lutz personally y PPe # :.,�L.:....�.... .... .,:i.� r I+IY cc ir.; known to me to be the Person whose name is subscribed to the within instrument r...- �r.._+, -...�.�".��ti----------- ' as the attorney of FYRLTlEN'S INSURANCE COl�4'ANY OF R1Ce N JG,Corporation) and acknowledged to me that he subscribed the name of said Corporation thereto as surety and his own nacre as attorney IN WITNESS WHEREOF.1 have hereunto set my hared and affixed my official seal at my office in the said County of sacr-4 elito the day and year in this certificate fi`rsst Bove written. Notary Public in and for the County of S8Ctliilt:Yito California (h(b(ZQ MY Commission Expires VV VVi�JJ(8 Pat Band 2024 A i�1 �� .IEcV 'S 1N'SiJ3: A71\1Ch' N1 I"A I\T Y OF NEiVAR.K. NEW JERSEY 80 Maiden lone, New York, New York 10038 G-2-FI=:SAL POV ER O: ATT0.;'1Y Know oil :nen by these Fres_a:s, That the :J14Ef CEN S INSURANCis COMPANY OF NZi:r%RK,NEW JEPISEY has made,constituted and appointed,and by these presents doe:mater,eoastitute and appoint A. C. Ial- of Sacraw.ntlo, California its true anti lawhil attorney for it and in its name. pl.cr, and stead to executc on behalf of the said Company,as surely. bongs, uadertalcings r and eun: ets o`suretyship to be Jivtn to consents all eplio P.3 Its _ p:oe-ided that no bond or undertaking w contract of suretyship executed under:his aut iorit- &bail exceed in amount thesu:nof Unlitriied Do11ar9. This Power of Attorney is granted and is signed and sealed by facsimile_tinder and by tate authority of the fol- lotvira Resolution adopted by the Board of Directors of the FIREMEN'S INSUWA NCE CONVANY OF NEPIA,Rss, NEW JERSEY at a meeting duty called and held on the 22rd day of December,1951: "F•L.SOLVSM.that the Chairman of the Boa-1 the Vice Chairman of the Board,the President,an F.xecsitive Vice President or any Vice President net tae Company,be.and that each or any of them hereby is,auusor;s.d to execute Powers of Attorney quarifyint the attorney uta-ted in the tivm Power of Attorney to execute in behaLt of FIREME.ti S INSURANCE COMPANY OF NF.%V"C.NEY/JERSEY, bonds.undertaUngs and all contracts of suretyship:and that any Secretary or any Assistant Secretary be.and that each or any of them hereby is,authorised to atttst the execution of any such Power of Attorney,and to attach thereto the sial of the Cnmpany. FURTfi=4 RESOLVED.that the riZnatures of such olacers and the seal of the Company may be afrtxed to any such Power of Ab tomey or to any eertiscate relatint thereto by facsimile.and any such Power of Attorney or certificate bnarinq such facsimile signatures or facsimile seat&Sall Be valid and binding upon the Company when so a:fised and in the future with respect to any bond,undertaking or contract a sur-tyahip to which it is attacked." In Witness Whereof, the FIREINIEN'S INSURANCE COMPANY OF NMARK, NEW JERSEY has caused its official seal to be hereunto affixed,and three presents to be signed by one of its Vice Presidents and attested by oneof its Secretaries tl:is 1 Sth day of April 1971. FIREMEN'; INSURANCE COMPANY OF NEWARK, NEW JERSEY Attest: �- EY Seeretnry e«Prea dawt STATE OF NEW YORK, COUNTY OF NEW YORK, 1 �� On this 15th day of April, 1971,before we perstraally come R.K Ruesch,to me known,who being by me duly sworn.did depose and say that he resides in Ncw Providence,in the County of Union,State of New Jersey,at 35 Arden Road;that be is a Vice President of the FIREMEN'S IMURANCE COiMPANY OF NEWARK,i:E%V JERSEY,the corporation described in and which executed the above instrs ment;that he knows the seal of the said corporation;that the seal axed to the said instru•-nent is such corporate seal;that it was so affixed by order of the Board o:Directors of said corporation and that he signed his name thereto by like order. C-.17;.1C-ATE hlARY TOWN X1-X..—'.r:1 Notary Pubrc Stats of Piro York 5. +r:_' M.30-3^•23:55 SMNT£ Or NE cif YORK. ) — .1 Owtified is Nrssau County 3 •: `�'{' ''i Certifrate W-d in tire.Yarn Cottaty Cteees Office COUNTY 0= NVvV YORK. ?_ COaminis%;*n Ex:&ts:.torc.'t 30.1973 1,the undnrsig,..ed,are Assistant Secretary of tit. Fi E?•;E'N'S INSURANCE CON;PANY OF NT:WARX VEW JE?ZF.1_ a New Jersey corporation, DO HEREBY CERTIFY that the foregoing and attached Power of Attorney rerrains:a felt f o.-ee and has not been revo'crd;and fvrti 1er:.ore that the Resolution of Lie Board of Directors,set foah is lltt said Power of Attorneys is now in force. Sign_d and seated at the City of NewYor!r Dared the 28th day of nay .1976. x 7 NIN Aust.Seereterr rriat.J to U S A �a d:1 elle 00 d0-3 1 = v M AROONAUT MI OFFICE, ...RA HOME M CALIFORNIA 1 " I]ANCONAUT-41111011111M IwuAANCE COMPANY CERTIFICATE HOME OFFICE:CHICAGO,ILLINOIS I OF ❑ ARGONAUT—NORTNM!!T INSURANCE COMPANY f HOME OFFICE.BOISE;IDAHO INSURANCE ❑ ARGONAUT—SOtJTWAM INSURANCE COMPANY HOME OFFICE:METAIRIE.LOUISIANA This h to certify that the COMPANY designated above hos hsued so the named Insured the poCcy(s)enumeroted below,sublet-to all the terms el std PAWWO, Ws Cenifimte of Insurance neither affirmatively or negatively amends. extends or alien the coverage afforded by such palicy(s).In the ewd sal awp seateefef change in or cancellation of the polKyW,rhe COMPANY%rill mal•+every effort to notify the urtiricose holder,but urdert0has no reWaes"lli of believe Ida a CERTIFICATE HOLDER AND ADDRESS NAMED INSURED AND ADDRESS } a 0 Contra Costa County Flood Control • TEICHERT CONSTRUCTION and dater Conservation District P. 0. BOX 15002 255 Glacier Drive SACRAMENTO. CA 95813 1 Piartinez, California 94553 1 I i If certificate folder is a fans payee with respect to the described outs,Muck flee ❑ POLICY NUMBER KIND OF INSURANCE AND COVERAGES LIMITS EXPIRATION I` CCIO-330-069190 WORKMEN'S COMPENSATION Statutory EMPLOYER'S LIABILITY f 2,000 ,OWeach accident 1/1/77 BODILY INJURY LIABILITY s 000 each occurrence EXCEPT AUTOMOBILE f 000 aggregate products ` t. PROPERTY DAMAGE LIABILITY f ,000 each occurrence �( EXCEPT AUTOMOBILE s ,000 aggregate operations f .000 aggregate protective S ,000 aggregate products S ,000 oggregcte contractual BODILY INJURY LIABILITY S 000 eachpesen — AUTOMOBILE s 000 each occ deer s ,000 sad occurreme PROPERTY DAMAGE LIABILITY s 000 each Occident ,f AUTOMOBILE s 000 each occurrence MEDICAL PAYMENTS — AUTOMOBILE f each txnan PHYSICAL DAMAGE—AUTOMOBILE—ACTUAL CASH VALUE UNLESS OTHERWISE STATED COMPREHENSIVE s 1 COLLISION OR UPSET LESS S deductibte _ FIRE AND THEFT S _ IF COMPREHENSIVE LIABILITY. CHECK HERE ❑ f Description of Operations. Locotiorts. or Automobiles Covered;or Additional Coverages;or Special Condition. ALL CALIFORNIA OPERATIONS THIS POLICY SHALL NOT BE CANCELLED NOR REDUCED IN COVERAGE ' UNTIL AFTER THIRTY (30) DAYS NOTICE OF SUCH CANCELLATION OR REDUCTION IN COVERAGE SHALL HAVE BEEN MAILED TO THIS CERTIFICATE HOLDER PRODUCER AND ADDRESS ARGONAUT INSURANCE COMPANY ARGONAUT—MIDWEST INSURANCE COMPANY Is JONES. BRAND F HULLIN, INC. ARGONAUT—NORTHWEST INSURANCE COMPANY P. 0. BOX 13356 ARGONAUT—SOUTHWEST INSURANCE COMPANY SACRAMENTO, CA 95813 4DATED AT SACRAMENTO. CALIF. ON May 28 I9 76 00086 UNpbl•R•3 'Affit-"Of PACIFIC INSURAN COMPANY ' CERTIFICATE OF INSURANCE The company hereby states that it has issued to the in- sured named herein a policy or policies of insurance providing the types of insurance and limits of liability .""D rrlmu"ID ADDU.% set forth heroin. This certificate of insurance neither affirmatively nor negatively amends. extends or alters the coverage afforded by the policies scheduled here- Teichert Construction in.It is furnished as a matter of information only.confers P.O. BOX 15002 no rights upon the holder and is issued with the under- standing that the rights c11d liabilities of the parties will Sacramento, California 95813 be governed by the original policy or policies as they may be lawfully amended by endorsement from time !_ J to time. -- TT►,Of LvWaAVCE TJUCY t"ECTYE EDRATION UWTS OF UASrJTY ---- ;�•d.ca•e�.'7I"4 b•1 K•JUSER DATE DATE IODILT Ey1URY UAENIY "OrEM D^MLAGE UAYUTr Co-p hM o;. Aoomob"4°way s 500,000 :• s 500,000 �.•r. CBP900555 12/31/73 12/31/76 , 500,000 '. ....<. CBP900555 12/31/73 12/31/76 s 500,000 ;;;,„r• , 500,000 Cm G•bMy CBP900555 12/31/73 12/31/76 s 500,000 s 500,000 •�+�•••• JOB DESCRIPTION: Lines E and E-1 Marsh Creek Unit Marsh-Kellogg Creek Watershed Project ADDITIONAL INSURED (IF ANY): By endorsement to Policy No. CBP900555, Contra Costa County and the Contra Costa County Flood Control and Water Conservation District, its officers, employees, and agents are named as additional insureds solely as respects the job described in this certificate. IT IS AGREED THAT NOT LESS THAN 30 (THIRTY) DAYS WRITTEN NOTICE WILL BE GIVEN TO THE CERTIFICATE HOLDER PRIOR TO CANCELLATION OF THE COVERAGE EVIDENCED ABOVE. Tontra Costa County Flood Control and Water Conservation District 255 Glacier Drive J0 oo)'eNaj1RM &916LLIN, INC. Martinez, California 94553 B J y ..,,......n.. L 0008'7 BY L r ` 1015 VRIFJTEO M U.S.A. RECEIVED DEC 1 1976 arc �MWISOM iT.�. 000 v V W}!hN R1:C�)!?1�"?), R ,�ia�; j,.nnrt'n-Tt AT Tii.rous.•ti... A'". fit «•a TO CLERIK MMW OF at o'clock _ J4. SUPERVISORSclock Costa County Records J. R. OLSSONl, County Recorder Fee . S Official BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA In the Matter of Accepting and Giving RESOLUTION OF ACCEPTANCE Notice of Completion of Contract with 3 and NOTICE OF COi PLETION Alhambra FlectricCo- _ Martine . ; RESOLD^1I093) §§ii0E676/�037 (1003-108-7710-741) . , The Board of Supervisors of Contra Costa County RESOLVES THAT: The County of Contra Costa on September 20, 1976 contracted-with Alhambra Electric, 836 Alha ra Avenue, Martinez, California Jame and Address of Contractor for Modification of X-Ray Room RF-2, County Hbspital N ' •lith Insurance Co. of North-America Philadelphia Penn. as surety, N ame of Bonding Company for wort: to be performed on the grounds of the County; and The Publip Works Director reports that said work has been inspected and complies with the approved plans, special provisions, and standard specifications, and recommends its acceptance as complete . ,f November 23. 1976 ; Therefore, said work is accepted as completed on said date, and the Clerk shall file with the County Recorder a copy of this Resolution and Notice as a Notice of Completion for -said contract. A time extension of thirteer(13) days is granted inasmuch as the con- tractor was delayed by a variety of reasons over which he had no control, one of which was late delivery of manufactured items. PASSED AND ADOPTED Oil November 23, 19 io CERTIFICATION and VERIFICATION} I certify that the foregoing is a true and correct copy of a resolu- tion and acceptance duly adopted and entered on the minutes of i1lis Board's Meeting on the above date. I declare under penalty of perjury that the foregoing is true and correct. Dated: Novemher ?3 1074 J. R. OLSSON, County Clerk & at Martinez, California: -ex officio Clerk of the Board cc: xecora W)a return Contractor Audi Lor Public V'orks RESOLUTION 1.0. 76/1037 000 07Q0 , V o rm !,"!).5 a IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Approving Plans ) for the Port Chicago Highway ) Curves Realignment Project, Clyde ) RESOLUTION NO. 76/1038 Area. - ) Project No. 4371-4311-661-76 ) WHEREAS Plans for the Port Chicago Highway Curves Realignment Project, between Clyde and Port Chicago have been presented to the Board this day by the Public Works Director; and WHEREAS this project is considered exempt from Environmental Impact Report requirements as a Class 1C Categorical Exemption under CEQA, and the Board concurs in this finding; and WHEREAS the State will advertise for bids and award the contract, the County will administer the contract and inspect the construction operations, with 83 percent Federal Aid Off-System funding and 17 percent County matching funds, total estimated construction cost of the project is $87,000; and WHEREAS all required reports have been submitted and approved and the plans, specifications and estimate have been reviewed by CALTRANS. IT IS BY THE BOARD RESOLVED that said Plans are hereby APPROVED and the Chairman is AUTHORIZED to sign said plans. PASSED and ADOPTED by the Board on November 23, 1976. CERTIFIED COPY I certify that this is a full. trite k correct copy of the original document which Is on flip In my office. and that it was to sscd Se adoptrd br the Board of Supervisors of Contra Costa Count,^. California, on the date shown.ATTEST: J. it. OISSOti, County Clerk&es-officio Clerk of said Board of Supervisors. by Deputy Clerk. on N 0 V 2 3 1976 Originator: Public Works Department Road Design Division cc: Public Works Director CALTRANS County Auditor-Controller RESOLUTION NO. 76/1038 0VOJII - ' m " t a •? 1' � a t ,ice i ' � �� p µ`• •i �vo• ZVus' oo d f a 0 3 , • � f Vit . ;'�, � , UM C. to V ••- s � z -' u+ 3 o icy ° ca v /cl} v \ » ul Ile to un t J 6 >� x• x 1 z s xul tY- N�p• QZ 6 G � � y '1 ONm r di CS � Yn O W tY+s us y � J 4 • .. y 3 rW Q� .,, a ca• r 3 W �,M ZCD Z o < (7 7 f Va :C5: Sp;..„ � tus a 0 � a a tai y aoa Q C t%W ¢ 6 a a �3: ! Q � / ��'� >..�--:•-•c 011 �rrav p� � k >c ,, � �'." ul � �P n � ter-''`; `', 4 i �Qp._..-1-�--�a-•a.. � a � i a toto yz 1 l rt ul 0 �" K i• � t � t� p t ~ Nu o 59PI I o 1C.4 t «�1 �,$T t y. w g97 1 _ IUJ u ! i 795r—f/ _-- a E _ ZG"41 t o r ~ �- c� r w� i 7 1 ' 3 W voo� O Q � yr•,W Z �, 0.1 til N N Z-4 Z p„ •Z,'�•LJ -4 � c- _ t� � oY� �uuj2 cn �Qp4 w 4 \,, 4 a i 1,1 ?do15 Y 151 �ot"� ► t�' 000 CL, In Q a a oa v : d A / It ! "13 \ Ora f i t s _ I , t �VI o i Itz f '� •r -74-7 lit O 1 %002" Na. 7t;� K N $h� 1 NI a rY 725 N713N1dGN' �` 0 .:} .,bio 1�•` "y K�,TIA 1•U ,a•o�Q ' V�g �Z �„ ``� �00Zt. ��f" %00'2t %00'Z_ Ira NT V %009f �q?Z re o ` --pro � ''� uo.Uxn ► � oc v • _ � tt g) ► w �s Cyt%) Y ' N Q � •4 1 G In the Board of Supervisors rof Contra Costa County, State of California Kovpmhpr 21 19 6 In the Matter of Petition regarding involuntary transfer of Social Service Department personnel. The Board of Supervisors having received a petition signed by personnel of the Social Service Department's Pittsburg District Office, protesting the involuntary transfer of certain numbers of their staff to the Richmond District Office, IT IS BY THE BOARD ORDERED that said petition is referred to the Director, Human Resources Agency. and the Director of Personnel for investigation and report. PASSED ON November 23, 1976. I hereby certify that the foregoing b a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. _ Witness my hand and the Seal of the Board of Supervisors affixed this Dreday of 11overtber . 1976 R. OLSSON, Clerk Deputy Clerk Orig: Human Resources Agency i Ronda Azidah.L County Welfare Director i 1::a1 0535 County Personnel Officer County Administrator 00094 H•24 5/76 ISm =NEI human Resc Orces Agency � DateNovember 15, 1976 CONTRA COSTA COUNTY Geraldine Russell, Chief Clerk of the Board To Attention Vera Nelson,-Deputy Clerk From C. L. Van Marter, Director Subj PETITION RELATING TO TRANSFER OF SOCIAL SERVICE STAFF In response to your memorandum of November 12 regarding the petition submitted to the Board of Supervisors protesting the transfer of Social Service staff between certain districts, please list this matter on your agenda for November 23, 1976, with the recommendation that it be referred to the Director, Human Resources Agency, for investigation and report. A Board Order to cover this action is attached for your use. CLVtt:cl g Attachment t-� cc: A. G. Will, County Administrator R E—C-M "�] ED t?'i 1 G 19760 CcM 50MV o: sur.•c ISORS cgscA co. a irdilmed with boai'W erefer 0000 hh�lhl V h f y' cir�tt •' j�o ;, OV -I IyfU C — t�' ee_er, eon^o o suKavisoZ 'z^•�P• CC57a to. .e, tue undersigned, feel the ar421trar; transfer of workers to RichAd is unreasonable and unfair. The union's intention in the Hemorandun of Understanding is to equalize , tae :ror?cload. However, the transfer of workers between district;; will not result in workload equity, since the workload is a fsrction of organization, supervision and morale, and them is-no uniformity on any of these points throughout the districts. The Work Measurement Study concluded in August of 1975 that there were major differences between districts. The stud, specifically note: the broad disparity in: standard rates of performance between districts, percentage of time spent on different activities, level of caseload activity, and points out the "significant amount of time reported 'out of work' in Nest County." In this study, the county attempted to develop a means of determining woFkload/caseload standards. This would be a valuable tail which would enable the administration to more efficiently use its staff. It was obviously a very sophisticated study - the result of a large amount of effort and man-hours, yet the conclusion reached was that this voluminous data was essentially useless because of the differences between districts. it reco= nded no change in staffing be made until these differences in operation are investigated - and that quality of work be correlated with the quantity of work. It is indicated that if staff is to be used efficiently (and by the same token, if workload is to be equitable), uniformity of operations must be established. The recommendation to correlate quantity with quality would enable administration to identify biose procedures, organizations which work and therefore should be maintained and extended throughout the county, and those which don't should be changed. In the light of these conclusions arrived at by the county's own study, it is highly simplistic to transfer staff on the basis of caseload/ worker count. Furtnerzore, the operation of one district which "works," is weakened in order to "shore-up" another. Concera was voiced by the study in its recommendation that no staffing changes be made until organization and results in each district are studied.` The transfer of :corkers is arbitrary, temporary and ineffectual, since it is a solution which does not address the basic problems. The continual influx of workers into Richmond district has not in the past corrected the situation, and obviously will not do so now, or in the future. The continual loss of workers ::hien Richrand suffers through workers transferrin;, and quitting is an indication of so-wt problem in West County. , � � , 00096 I+ PP Workers transferred have found uncovered caseloa<k; with months of filing undone - income reports and budgets undone back to July - no help from other workers or supervisors and low morale. The total administrative (and uncollectable) overpayments is unknawn, the potential claimcuts anybody's guess. It is a district's manage.ment's responsibility to see that the job is done. Units frequently lose workers and must deal with uncovered caseloads. In Pittsburg, the work gets done. It is unfair and unreasonable to assume additional workers will solve problems which are essentially the management's responsibility - and which only the management is in a pnsition to rectify. If Richmond's problems am not new - and they are not - the impact of cost containment has and will make the situation more acute. Under these conditions, the value of the morale of the worker throughout the county cannot be underestimated. Unless more realistic and fair solutions to these problems are sought out and implemented, the uniformity the county seeks between districts will be unacceptable to the state, the taxpayer and the employee_ He may find five districts in the condition of Richmond, instead of one. The administration has committed itself to attaining uniformity of operations - in the meantime it would be an injustice to workers, as well as districts, to transfer staff. Mr. Jornlin himself (memo dated 10/14/76) has made some pertinent statements; "Tnere must be greater uniformity of operations between districts. The management of this department will become more effective where problems can be examined and resolved in a single approach to the processes or operations, rather than 4 or S..." The uniformity of operations and study of work quality was indicated more than a year ago in the Work Measurement Study and not followed up by administration. IIr. Jornlin: "The department cannot be responsive to these menoranda (the Memorandum of Understanding) unless there is greater uniformity of operations." The department cannot be responsive - yet it can transfer workers. Mr. Jornlin: "Unless the statistics used to distribute workloads are comparahle department-wide, the redistrih-stion of work cannot be accom- plished fairly." The redistribution of workers is the redistribution of work - and it is as Mr. Jornlin >tates - not fair- he strongly reco.mm-_nd the quality of accessibility of supervision and management in Richmond be looked at; that the organization of Richmond district b,2 studied in cnmparison with the other districts; that input from worker's dialing ::ith the district's problem: on a daily ba::is be solicited to furthrr identify problem aromas and assist in their correction. S'e recor..m-%7n*1 that the involuntar7- transfer of work-yrs he stopped. 00097 Fa"TITION AGAINST TRX'JSFERS M RICMC,.In �(..R.�..encJ I--C���C� ��z"'�e�r,�rai ��vG1 � o�f1V•� 117a.wuc. l��aasri. 3�,tZo i 00098 ��• -C�,� o -- .. __ -. .___ ._ ._ .. ______.__ --. __ rJ,.1 JAW- 3142,W3142, AedY smos 00099 1 f 1 � W/At 00140 . ,flt Qn2.�✓ ol - • In the Board of Supervisors of Contra Costa County, State of California NovPmbpr 21 , 19 In the Matter of New County Detention. Facility. The Board having received a November 15, 1976 letter from Reverend Palmer Watson, Chairman, Contra Costa County Mental Health Advisory Board, transmitting recommendations adopted by said Board related to space and program needs in the new county detention facility; IT IS BY THE BOARD ORDERED that the aforesaid communication is REFERRED to the Contra Costa County Detention Facility Advisory Committee: PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc-• Rev. Palmer :-'atson WitnessWitnessmy hand and the Seal of the Board of Contra Costa County Supervisors Detention Facility affixed this23rdday of November , 19 76 Advisory Committee County Sheriff—Coroner J. R. OLSSON, Clerk Public ,-,5orks Director ;� County Administrator By �\ t If,—' Deputy Clerk Public Information Officer . onda Amdahl H-24 3,17f,15m 0 101 I F IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Government ) Operations Committee Report ) on Negotiating Ambulance ) November 23, 1976 Agreement with Contra Costa ) Medical Systems, Inc. ) The Board on August 24, 1976 having referred to the Government Operations Committee (Supervisors A. M. Dias and E. A. Linscheid), the County Administrator and the Director, Human Resources Agency, the request made on behalf of Contra Costa Medical Systems, Inc. (dba Michael's Ambulance Service) for the Board to consider provisions of an agreement between the County and the ambulance Company providing service at the request of the County; and The Committee having reported that it had met with Mr. Gregory F. Jilka, Attorney, Mr. Mickelberry, owner of the aforesaid company, and County staff to determine items of disagreement in the proposed contract and to consider merits of the respective points of view so as to resolve the matter; and The Committee having recommended that the County Administrator and County Counsel be directed to prepare an agreement with Contra Costa Medical Systems, Inc., dba Michael's Ambulance Service for the period of January 1 to December 31, 1977 to incorporate the following items: 1. Reimbursement by the County for trans- portation of Prepaid Health Plan patients to special care facilities; 2. Evaluation of procedures and cost for the purchase, installation and maintenance of required radio equipment for possible future amendment of subject agreement; 3. Evaluation of hospital destination requirements for subsequent reimbursement of uncollectible accounts by the County for possible future amendment of subject agreement; and The Committee having further recommended that the Emergency Medical Care Committee review the provision of the County Ordinance Code requiring annual physical examinations of ambulance drivers and attendants; IT IS BY THE BOARD ORDERED that the recommendations of the Government Operations Committee are APPROVED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Attorney G. F. Jilka Witness my hand and the Seal Committee Members of the Board of Supervisors affixed Emergency Medical this 23rd day of November, 1976. Care Committee County Administrator J. R. OLSSON, CLERK Director, Human Resources Agency County Counsel By. /�" County Sheriff-Coroner N. Pous Deputy Clerk 00102 V �i �l The Board of Supervisors Contra '"""P ChairmanKenny Costa CorR.Olson County Administration Building County y Clerk and P.O.Box 911 Ex Officio Clerk of the Board Martinez.California 94553 County Mm Geraldine Rumen Chief Clerk James P.Kenny-Richmond (415)372-2371 1st District Alfred M.Dias-EI Sobrante 2nd District James E.Moriarty-Lafayette 3rd District Warren N.Boggess-Concord 4th District Edmund A.Linscheid-Pittsburg November 22, 1976 5th District REPORT OF GOVERNMENT OPERATIONS COMMITTEE ON NEGOTIATING AMBULANCE AGREEMENT WITH CONTRA COSTA MEDICAL SYSTEMS, INC. A Board Order dated August 24, 1976 referred to the Govern— ment Operations Committee a letter received from Gregory F. Jilka, Attorney representing Contra Costa Medical Systems, Inc., dba Michael's Ambulance Service, requesting the Board to consider provisions of an agreement between the County and the company providing ambulance service at the request of the County. The Committee has met with Mr. Jilka, Mr. Michael E. Mickelberry, owner of Michael's Ambulance Service, and County staff to determine items of disagreement in the proposed agreement and to consider merits of the respective points of view. The Committee determined that the following items are contested: 1. County Ordinance Code provisions requiring annual physical examination of ambulance drivers and attendants. 2. County policy affecting destination of an ambulance run for reimbursement by the County of uncollectible accounts. 3. Requirement that the ambulance company pay for cost of radios installed in ambulances. 4. Transportation of enrollees in the County Prepaid Health Plan to special care facilities not operated by County Medical Services. Further deliberation on the items noted above by County staff and Messrs. Mickelberry and Jilka has resulted in resolution of this matter to provide that the proposed ambulance agreement include reimbursement by the County for transportation of PHP patients to special care facilities (Item Number 4) ; requirement for annual physical examination be referred to the Emergency Medical Care Committee for its review and recommendation (Item Number 1) ; that the subject agreement provide for the company and the County to 00103 Anicrofilmed with board order w i • 2. . evaluate procedures and costs for the purchase, installation and maintenance of required radio equipment; and to evaluate hospital destination requirements for subsequent reimbursement of uncollect- ible accounts by the County for possible future amendment of subject agreement (Item Numbers 2 and 3) . The Committee concurs with the above suggested terms affecting proposed ambulance agreement with Contra Costa Medical Systems, Inc., dba Michael's Ambulance Service, and recommends that the Board direct the County Administrator and County Counsel to prepare an agreement for the period of January 1 to December 31, 1977 to incor- porate the above noted items. A. M. DIAS E. A. LINSCHEID Supervisor, District II Supervisor, District V t r I 00104 t'k, In the Board of Supervisors of Contra Costa County, State of California November 23 , 1976 In the Matter of Executive Session. At 9:45 a.m. the Board recessed to meet in Executive Session in Room 108, County Administration Building, Martinez, California, pursuant to Government Code Section 54957.6, to consult with representatives in connection with discussions of salary matters. At 10:37 a.m. the Board reconvened in its Chambers and, as recommended by the Director of Personnel, took the following three actions (after which the Board proceeded with its regular agenda): a Matter of Record 1 hereby certify that the foregoing is a true and correct copy of16CO * entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this_rdday of November 19 _6 05J.J. R. OLSSON, Clerk ��/CC �7 Deputy Clerk Maxine M. Neufeld H•24 3/7615m OO105 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Increases in ) Monthly and Hourly Rates for _ _ ) Medical Personnel -) RESOLUTION NO. 76/1031 WHEREAS this Board has heretofore set rates for Attending Physicians, Dentists Optometrists, and Podiatrists contracting with the County on an hourly basis as follows: Classification Hourly Rate Attending Physician $19.20 Dentist $16.00 Optometrist $15.25 Podiatrist $15.25; and WHEREAS this Board has heretofore set rates for Clinical Dentist, Clinical Physician I, Clinical Physician II, Resident Physician I, Resident Physician II, and Resident Physician III, employed on a monthly basis as follows: Classification Level Salary Range Clinical Dentist 596 $2268 - 2757 Clinical Physician I 620 $2440 - 2966 Clinical Physician II 652 $2691 - 3270 Resident Physician I $1250F Resident Physician II $1458F Resident Physician III $1895.50F WHEREAS increases in said rates have been considered by the Board this day, the Director of Personnel having reported to this Board the results of consultation with the informally recognized Physicians Union, Local 683, S.E.I.U.: NOW, THEREFORE, BE IT BY THE BOARD RESOLVED that effective 1 November 1976, two schedules of hourly rates shall be established for Physicians, Dentists, Optometrists, and Podiatrists, contracting with the County and available to the County Medical Director and County Health Officer as follows: Hourly Rate Classification Schedule: I Schedule: II Attending Physician $19.20 $20.15 Dentist $16.00 $16.80 Optometrist $15.25 $16.00 Podiatrist $15.25 $16.00; and BE IT FURTHER RESOLVED THAT Dentists with three year dental experience and/or appropriate specialized training as approved by the County Medical Director or County Health Officer may be paid at either the Schedule I rate of $16.80 per hour or the Schedule II rate of $17.65 per hour, at the discretion of the County Medical Director or County Health Officer, effective November 1, 1976. RESOLUTION NO. 76/1031 00106 t! y �s t BE IT FURTHER RESOLVED that Attending Physicians hired by the County on a monthly basis shall be paid at one of the Schedule III rates listed below dependent on special qualifications, experience, duties, and responsibilites; the rate to be determined by the Medical Director. Schedule III - Monthly Rates Classification 1 2 3 4 5 Attending Physician $3,702 $3,827 $3,952 $4,062 54,307 Provided however, that no payment shall be made to any Attending Physician, Physician/Resident, Dentist Optometrist, Podiatrist, working for the County Medical Services who has been requested by the County Medical Director to sign an approved agreement recognizing these rates of pay and who neglects, refuses or fails to sign it. Provided further, that no payment shall be made to any Physician, Dentist, Optometrist, or Podiatrist working for the County Health Department who has been requested by Administrative Services Officer of the County Health Department to sign an agreement recognizing these rates of pay and who neglects, refuses or fails to sign it. BE IT FURTHER RESOLVED that effective l November 1976 salary ranges for employees in the classification of Clinical Dentist, Clinical Physician I, Clinical Physician II, Resident Physician I, Resident Physician II, and Resident Physician III, hired by the County on a monthly basis shall be as follows: Classification Level Salary Range Clinical Dentist 612 $2382 - 2895 Clincial Physician I 636 $2563 - 3115 Clinical Physician II 668 $2825 - 3434 Resident Physician I $125OF Resident Physician II $1458F Resident Physician III $1895.50F BE IT FURTHER RESOLVED that effective May 1 , 1977 all Schedule I and Schedule III rates will be cancelled, employees and contractors formerly on said Schedules I & III will be appointed to exempt permanent positions allocated to the following salary ranges: Staff Physician $3040 - 3879 Staff Dentist $2433 - 3105 Staff Optometrist $2555 - 2817 Staff Podiatrist $2555 - 2817 Staff Oral Surgeon $3211 - 3540 Said salary ranges will consist of increments at 8 level (approxi- mately 2 1/2p) intervals from the County Basic Salary Schedule. BE IT FURTHER RESOLVED that effective May 1, 1978 the salary ranges for Staff Physician, Staff Dentist, Staff Optometrist, Staff Podiatrist, and Staff Oral Surgeon will be increased by the amount that the increase granted to the majority of re- presented County employees, effective on or about July 1, 1977, as determined by the Director of Personnel, exceeds five percent (5%) provided however, that in the event, effective on or about July 1, 1977, the majority of represented County employees receive an increase of five percent (5%) or less, the salary ranges for Staff Physician, Staff Dentist, Staff Optometrist, Staff Podiatrist and Staff Oral Surgeon will remain at the May 1, 1977 rates. The County is not obligated to meet and confer or consult on the salary matters of the classifications of Staff Physician, Staff Dentist, Staff Optometrist, Staff Podiatrist or Staff Oral Surgeon, for the period of november 1, 1976 through April 30, 1979. However, if requested, the County will consult with union representatives on the Schedule II hourly contract rates to be in effect after October 31, 1977. 00107 BE IT BY THE BOARD FURTHER RESOLVED that the Board of Supervisors agrees to direct County staff to study the feasibility of the implementation of a deferred compensation program. PASSED November 23, 1976 unanimously by the Supervisors present. cc: Physicians Union, Local 683, S.E.I.U. Director, Human Resources Agency County Administrator County Auditor-Controller County Health Officer County Medical Director Director of Personnel Employee Relations Officer Orig: Civil Service 00108 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Compensation ) Adjustments Amending ) Resolution No. 76/1032 Resolution 76/624 ) The Contra Costa County Board of Supervisors RESOLVES THAT: 1. This Board previously adopted Resolution 76/624 providing for the compensation for certain County officers and employees for the 1976-77 fiscal year. 2. In a memorandum to this Board dated November 18, 1976, submitted by the County Administrator, it is recommended that additional adjustments be made with respect to the compensation of certain County officers and employees. 3. The Board having thoroughly considered said memorandum approved it. 4. It being necessary to adopt a Resolution to implement certain of the provisions of this memorandum, this Board adopts said Resolution as follows: a. Effective November 1, 1976, adjustment of internal salary relationships are made for the following classes: To Salary Level Number Assistant Clerk-Board of Supervisors 324 Assistant Secretary/Superior Court Judge 264 Building Inspection Engineer 519 Chief Gardener 393 Grading Engineer 457 Hospital Office Manager 411 Houskeeping Manager 353 Office Manager I 368 Office Manager II 411 Principal Electrical Inspector 487 Principal Mechanical Inspector 487 Schools Office Manager 411 Secretary to the County Administrator 373 Social Services Clerical Specialist 368 Supervising Clinic Nurse 428 Supervising C/P Therapist II 416 Supvsg. Diagnostic Radiologic Technologist 363 Tax Office Manager 409 Weed Control Supervisor 370 Welfare Clerical Services Advisor 373 b. Effective November 1, 1976, incumbents in the classes of Deputy County Counsel I, II, III and IV shall receive a $70.00 per year law book allowance for the replacement or purchase of law books. c. Effective January 1, 1977, adjustments of internal salary relationships are made for the following Civil Service Fire District classes: To Salary Level Number Assistant Fire Chief 581 Assistant Fire Chief-Group II 543t Assistant Fire Chief-Riverview 566 Battalion Chief 545t Battalion Chief-Riverview 524t Fire Apparatus Foreman 442t Fire Chief 649 Fire Chief-Group II 585 Fire Chief-Riverview 617 Fire District Communications Supervisor 432 0 V 109 G'd To Salary Level Number Fire Marshal-Group II 495 Fire Training Supervisor 543 Supervising Fire Inspector 543 Supervising Fire Inspector-Riverview 505 PASSED November 23, 1976, unanimously by the Supervisors present. cc: County Auditor-Controller Director of Personnel County Counsel County Administrator -2- 00110 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of - Acceptance of Final Report on the Allied Services Project. The Director, Human Resources Agency, having submitted to the Board on this date the final report of the Allied Services Commission on the Allied Services Project under entitlement grant #12-P-55888/9-03, which Project terminated on June 30, 1976; and The Board having received in conjunction with this final report the report of the Allied Services Commission's Legislative Task Force on this Project; IT IS BY THE BOARD ORDERED that the aforementioned reports are HEREBY ACCEPTED, and said reports are referred to the Director, Human Resources Agency, for analysis and subsequent report, and the Director, Human Resources Agency, is AUTHORIZED to transmit copies of the final report to the Department of Health, Education and Welfare, the State Department of Health, Project Share, and other appropriate individuals or groups, as recommended by the Chairman of . the Allied Services Commission in submitting this report to the Board. IT IS BY THE BOARD FURTHER ORDERED that the recommendations of the Allied Services Commission and the aforementioned reports are HEREBY REFERRED to the Government Operations Committee for consideration at the same time as that Committee studies the report of the Feasibility Study Committee. IT IS FURTHER ORDERED that the Board of Supervisors HEREBY AUTHORIZES the issuance of Certificates of Appreciation to the 26 members and alternates of the Allied Services Commission in grateful acknowledgment of their outstanding. work and assistance over the past several years in carrying out the mandate of the Design of the Pre-Test of the Allied Services Act of 1972. PASSED BY THE BOARD ON November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 23rddoy of November . 19 76 �1 J. R. OLSSON, Clerk Orig: Human Resources Agency B , , { Deputy Clerk Dept. of HEW F,obbie Gu�Iierrez/ State Dept. of Health Project Share Allied Services Commission County Auditor H 24 3,76 Runty Administrator V�U100111 Human Resources Agency =` Date November 16, 1976 CONTRA COSTA COUNTY To Board of Supervisors RECEIVED From C. L. V n Marter, ¢j rWor���� '�11J N 0 v X71976 J. R. 0=74 Subj FINAL REPORT OF THE ALLIED SERVICES COMMISSION aM BOARD OF SUI ISORs /�Ot�if A CO. B_..L._. poly The Allied Services Commission has completed their report on the Allied Services Project and have asked me to file their report with your Board. You will note in the transmittal letter from Dr. Blackburn-Wilson that the Commission has made several recommendations for consideration by your Board. I would recommend that you take the following actions with this report and their Legislative Task Force Report, which is included as an addendum to the Commission's report: 1. Acknowledge receipt of both reports. 2. Refer both reports to the Director, Human Resources Agency, for an analysis and subsequent report on the Commission's recommendations. 3. Approve the Commission's first recommendation to authorize me to transmit copies of the report to the Department of Health, Education and Welfare, the State Department of Health, Project Share, and other appropriate individuals or groups. 4. Request that this matter be referred to the 1977 Government Operations Committee for consideration in conjunction with the report of the Feasibility Study Committee which is already before that Committee of your Board. I would then make my report on the Commission's recommendations to the 1977 Government Operations Committee at the time they consider the Feasibility Study Committee report. 5. Thank the Allied Services Commission for their work on this report and for their support and assistance throughout the life of the Allied Services Project. CLVM:clg Attachments cc: A. G. Will, County Administrator Geraldine Russell, Chief Clerk of the Board Warrington Stokes, Human Resources Planning (Vt'crOf 11m_d «ith bird order 00112 • ALLIED SERVICES COMMISSION - FINAL REPORT SEPTEMBER 1976 ® ALLIED SERVICES COMMISSION FINAL REPORT SUBMITTED TO: The Contra Costa County Board of Supervisors Martinez. California 94553 Developed Under The Allied Services Project Grant (No. 12-P-55888/0-02) Awarded By The U.S. Department of Health. Education. and Welfare DR. MARY L. BLACKBURN-WILSON CHAIRPERSON SEPTEMBER 1976 00114- . a ;3 iR TO: CONTRA COSTA COUNTY September, 1976 BOARD OF SUPERVISORS SUBJECT: The Allied Services Commission Final Report The Allied Services Commission respectfully submits its final report of activities to the Contra Costa County Baord of Supervisors for review and subsequent action. The content herein were derived by working/associating with many individuals in Contra Costa County who were personally involved in human services delivery. The Commission encountered a variety of ex- periences with the personal philosophies of administrators and staff in the various agencies and therefore has a better appreciation for interdisciplinary concerns for human services. The participation of Staff in the formulation of the Allied Services philosophies and concepts was considered by many to be something of a rare vintage but was perceived by others as an added responsibility. The Allied Services Commission sought to bring to the human services delivery system of Contra Costa County the desires and the strengths of the community at large to assure that the community was the ultimate beneficiary of the activities of that system. Its members worked with Project staff, the Allied Services Board, and other groups and individuals in a fervent attempt to initiate dialogue and actions to facilitate human services integration among the major agencies in- volved in human services delivery. The members of the Commission wish to acknowledge those individuals who contributed to this effort. The citizens who participated on the Commission and the Task Forces provided a very special kind of interpersonal interaction and dialogue and demonstrated a level of competence and commitment unsurpassed ® by any group--voluntary. paid, or otherwise. The Chair expressed sincere appreciation for this once-in-a-life-time opportunity to serve such a magnificant group of concerned citizens. Special notice is taken of the outstanding staff support provided by the Allied Services Project staff, a vital element in the work of the Commission. THE ALLIED SERVICES CODOUSSION THEREFORE RECOMMENDS TO THE CONTRA COSTA COUNTY BOARD OF SUPERVISORS THAT: 1. The Allied Services Commission Final Report, with the Legislative Task Force Report as an addendum, be transmitted to the following agencies: The Department of Health. Education and Welfare Washington, D.C. The State Department of Health Sacramento. California Project SHARE Rockville. Maryland 2. The Board of Supervisors devise means to explore possible resolutions to the various problems and issues presented in this report, i.e. the authority/ power struggle between departments/divisions, as an alternative to a wringing of the hands in silent anguish, and subsequently leaving this report to "collect dust". 0U�JLSJ Contra Costa County Board of Supervisors Page Two 3. The Board of Supervisors develop a plan which will include the same kind of citizenry and the like on an ongoing basis to provide input to the Board on human ® services delivery matters crucial to the Contra Costa County client community. ® 4. The experience of the Allied Services Commission be utilized by the appro- priate individual bodies/groups in the establishment of a longterm human services planning mechanism to: a. Ensure maximum coordinatiaon between all pertinent elements in faci- litating access to, and improving the effectiveness of, all the human services; b. Assure accountability of the providers of these services to the consumers in the County; c. Enhance utilization efficiency of human services resources; d. Assure maximum participation of the citizens of the county in the identification of needs and in continuing evaluation of the human service delivery system so as to achieve maximum personal independence, dignity, protection, and economic self-sufficiency and the physical, social, and mental wellbeing of individuals and families through the establishment of an effective and efficient human service program. 5. The Allied Services Board examine its experiences and make a final report to the Board of Supervisors as a contrasting experience in the same service integration dilemma. 6. A debriefing session be held between members of the Commission and within 30-45 days of the Allied Services Board. 7. A formal. oral report of the experiences of the Commission be made to the Board of Supervisors by the Chairperson of the Commission. 8. Further. the Commission hopes the dedication and services of its members will not have been in vain. Respectfully submitted, Dr. Mary L. B u_ -Wilson Commission Chairperson Members of: Committee to Develop Final Report Robert Clark Kagey Dorosz Juanita LaBeaux Frances McDaniels Tubby Snodgrass Isaiah Winn Eddie Harrison Mary Blackburn-Wilson 00116 I r TABLE OF CONTENTS Page No. ACKNOWLEDGMENTS 6 RECOMMENDATIONS COMMISSION ORIENTATION (April -May 1973) 1 SOCIAL PROBLEM SELECTION (May- June 1973) 3 FINAL SOCIAL PROBLEM SELECTION (June 1973) 4 FORMAL DEFINITION OF COMMISSION PURPOSE AND PROCEDURES (June 1973 - June 1974) 7 TASK FORCE DELIBERATIONS AND RECOMMENDATIONS (June - October 1973) 8 A. Substance Abuse Task Force 8 B. Child Care Task Force 10 C. Services to the Elderly 11 D. Career Education 12 E. Legislative Task Force 14 THE FEASIBILITY TEAM PROCESS 15 A. Implementation Plan 1: Early Case-Finding Pilot Program 15 B. Implementation Plan 2: Alcohol Advisory Council 15 C. Implementation Plan 3-4-5: Local Detoxification 16 D. Implementation Plan 6: Conservatorship 17 E. Implementation Plan 7: Information-Sharing 18 F.. Implementation Plan 8-9-10: Substance Abuse Consolidation 18 G. Implementation Plan 11: Career Education 19 H. Implementation Plan 12: Neighborhood Services Team 19 I. Implementation Plan 13: Child Development Training 20 J. Implementation Plan 14: After-School Supervision 21 K. Implementation Plan 15: Child Care Information Center 21 L. Implementation Plan 16: Night Immunization 22 M. Implementation Plan 17: Coordination of Related Medical Services by the Health Department and Social Services 22 N. Implementation Plan 18: Childrens Council 23 0011' v Table of Contents (continued) Page Two Page No. s IMPLEMENTATION AND MONITORING 24 A. Early Case-Finding 24 B. Richmond Alcoholism Advisory Council 25 C. Local Detoxification 26 D. Conservatorship 29 E. Exchange of Information 30 F. Substance Abuse Consolidation 33 G. Career Education 34 H. Neighborhood Services Team 36 I. Child Development Training 39 J. After-School Supervision 40 K. Child Care Information Center 43 L. Night Immunization 43 M. Related Medical Services 47 N. Children's Council 48 DISPOSITION OF THE CONTRA COSTA COUNTY HUMAN RESOURCES AGENCY (HRA) 52 Assumption #1: The Human Resources Agency as Integrator of Human Services Programs 52 Assumption #2: The Human Resources Agency as a Fiscal Agent 54 Conclusions 54 COMMENTS AND REFLECTIONS 55 Chairperson. Substance Abuse Task Force 55 Chairperson, Career Education Task Force 56 Chairperson. Services to the Elderly Task Force 57 Chairperson. Child Care Task Force 58 Final Evaluation of the Allied Services Project 60 Statement of Objectives 60 APPENDICES A. Participating Agencies/Groups B. Members of Task Forces/Committees C. Allied Services Commission Bylaws Addendum Legislative Task Force Report 00118 .. ... ... a ..,_.. :S'�.'d.°., -'i•�-E.q Vii. y 7 COMMISSION ORIENTATION (APRIL - MAY 1973) The Contra Costa County Allied Services Commission began its initial meeting as a group on April 10, 1973, and was officially constituted as a Board of Supervisors-appointed Body July 1973 -December 1975. This commission was established to provide a viable mechanism through which the participation of citizens of the Contra Costa County communities might become an integral part of the design of a Pretest of the Allied Services Act Project, an activity funded by the Department of Health. Education and Welfare. (Appendix A) In the preliminary orientation meetings. potential members of the Commission were advised by the Human Resources Director that the purpose of the Allied Ser- vices Project was to integrate the delivery of human services. They were further advised that the citizens' group (Commission) being organized was to assure that the system which would result from the study was developed with input from citizens, the recipients of the services. The group was told that Contra Costa County was well aware of the fact that its services Delivery System was not as effective as it could be and that the County was dedicated to improving the system. Many of the services were fragmented, and it was often necesaary for people seeking services to go to many agencies, complete duplicate forms and be interviewed by intake workers in each of the units, where they provided more or less the same information. The experiences which the County had had in working with the Model Cities project in Richmond were indicators that it was possible to facilitate cooperation among many agencies for the purpose of improving services to clients. The County had experienced good working relationships with community groups via the Model Cities Program and looked forward to a favorable experience working with the Commission. The Assistant City Manager for Community Development, City of Richmond, pointed out that during the planning stages of the Model Cities Program, the citi- zens saw the need for integrating various services, particularly Probation, Social Services, Health and Medical services and other services generally provided by the County. Because Richmond and Contra Costa County were already working in the area of service integration, Contra Costa was chosen as one of the few counties in the Country to test the Allied Services Act. The information which the Commission and other test sites was to generate would influence the ultimate outcome of the Bill that was still in Congress. The goal of the project was to try 00119 1 Commission Orientation Page Two to identify services which the community was interested in and make attempts to integrate these services to establish a better system of delivery. The Commissioners were told that they would supply the citizens input and would help project planners ensure that the services which citizens were in- terested in were included and that the priorities which they placed upon them were established. Also, as recipients of services, their interest relative to how these services were presently being delivered, and what changes should occur, would be of great importance. It was stressed to those in attendance that the job of the Commission would be a long-enduring process, and it would be necessary for the Commissioners to pledge themselves to work diligently for those interest groups which they represented. Citizen representatives needed to make continuous input if the results were to be characteristic of community concerns. Prior to establishment of the Commission was the development of the Allied Services Board (January 1973) , which included the heads of agencies partici- pating in the Allied Services Project process, as well as the Chairperson of the Commission. The stated relationship of these two bodies was that they would work together in the decision-making process. Considerable discussion regarding the purposes and structure of the Board ensued, with questions being raised by Commissioners regarding the authority of the Board and/or the Commission. The response by the Human Resource Agency Director was that in actuality there was no real authority delegated to either the Board of the Commission. More importantly, project staff stressed the need for the Commission and the Board to agree rather than to disagree. Commissioners were extremely concerned that there was no established mechanism for problem-solving in the event there was a lack of concurrence be- tween the two groups. Therefore. the group moved into the initial stage of the project (establishing priorities for social problems) with a) skepticism about the real purpose of the Allied Services Board; b) a question as to possible attempts of the Board to exert veto power over the Commission's decisions; c) uncertainty about the life expectancy of the group; d) concern for the limited participation of community groups in the project efforts; e) questions about the ultimate advantage the Allied Services concept was to the people; and f) the need to provide compensation to the members of the Commission for their par- ticipation. as the commitment of time was extraordinary. 00120 Y i Problem Selection Page Three SOCIAL PROBLEM SELECTION (MAY - NNE 1973) The Commissioners were presented with a list of 13 social problems developed by a group of staff people from each of the agencies represented on the Allied Services Board. (Appendix A) . A planning group, also agency staff persons, developed constraints and criteria upon which the list of social problems was developed. (Appendix B) . These constraints and criteria had been established to limit the number of problems, since the Allied Services Project could not be expected to take all problems and develop better coordinat- ing among them, Questions were then raised regarding why a problem would have to be impacted upon in a two-year period, and the lack of adequate child care in the model neighborhood area was suggested as an additional study area. Objections were raised over the fact that there was no mention of the pro- blems of Spanish-speaking people among the list of problems, and comments were made to the effect that communication problems of non-English-speaking people and language communication should be facilitated in every one of the social pro- blems. Staff stated that one of the problems, (J) , would have to be eliminated because it did not meet Criteria #3 -- that of two or more Allied Services agencies . being involved. A number of Commissioners expressed objections to Criteria #3, since they felt that in some instances more agencies should be brought into the coordination process even though they were not currently involved. It was then decided that the problem would be restated to qualify it for consideration: "Lack of Coordination Between Social Agencies in Treating Family and Community Pro- blems of Convicted Persons, Both Those Incarcerated and Those on Probation and Parole. A number of other problems were proposed; 1. Lack of Coordination of Services for Elderly Citizens in Health, Medical, Mental Health, and Social Services. . . Because of Transportation Problems: It was pointed out that this is a problem universal to all people and that consideration should be given to transportation services for all areas of the community. 2. Inadequate Social and Financial Services to Welfare Recipients: It was stated that this problem was too generalized, because inadequate social services was one of the bases for the Project. O0121 f M Problem Selection Page Four 3. An addition to Problem B regarding truancy and drop-outs: Child- ran failing in the Schools Because of Unidentified Physical, Mental Health, or Neurological Problems. 4. Lack of Assistance to Senior Citizens in Securing an Adequate Diet they can Afford. 5. Consumer Protection for the Recipient of Services: This could include making information about services readily available and the creation of a board where consumers could make complaints -- i.e. , Ombudsman service. The Commission subsequently ranked the social problems in the order of priority and transmitted the list to the Allied Services Board for review. f 1. D-L - Unemployment of Young Males and Lack of Vocational Alternatives (Elementary Through Adult Levels) to Standard Academic Education Preparation for Making a Living. 2. M - Lack of Coordination of Health, Medical, Mental Health, and Social F Services to Elderly Persons in One Place and/or Transportation Services. 3. B,N, and P: B - Truancy and Drop-outs: N - Inadequate Social and Financial Services to Welfare Recipients; P - Consumer Protection for the Recipient of Services, Including Recourse for the Ineffective Delivery of Services. 4. A-C and I: A-C - Coping with Drug Abuse and Alcoholism; I - All-Day Child Care for Working Mothers. 5. H-F-O and K: H-F-O - Lack of Adequate Emotional Health Care to cope with Family and Personal Instability, the Need for Community Education Toward Inducing an Awareness of the Necessity for Good Health Practices, Including Good Nutritional Habits, Preventive Health Care, and Eligibility for Services: and Adequate Diets that Elderly Persons Can Afford. K - Lack of Awareness of Resources to Refer Youth to in Pre and Post-Arrest Situations. FINAL SOCIAL PROBLEM SELECTION (JUNE 1873) When the Allied Services Board reviewed the Commission's recommendations, it chose to delete two of the problem areas the Commissioners felt were most signifi- cant to the consumers: Inadequate social and financial services to welfare recipients, and consumer protection for recipients of services, which includes recourse to ineffective service delivery. The Commission accepted the 4 major problem 00122 Problem Selection Page Five groupings arrived at by the Board and added those two deleted: ® 1. B-D-L - Truancy and Drop-outs; Unemployment of Young Males; Lack of Vocational Alternatives (Elementary Through Adult Levels) to Standard Academic Educational Preparation for Making a Living. 2. M - Lack of Coordination of Health, Medical, Mental Health, and Social Services to Elderly Persons in One Place and/or Transpor- tation Services. 3. A-C - Coping with Drug Abuse and Alcoholism. 4. I - All-Day Child Care for Working Mothers: 5. N - Inadequate Social and Financial Services to Welfare Clients. 6. P - Consumer/Client Participation. E This action of the Commission represented the first major area where there was essential disagreement between the two bodies on substantive issues. Subse- quently, a joint meeting was held between the Board and Executive Committee of the Commission to resolve these differences. The initial stance of the Board was - �-- the concern for the lack of possible impact over a 2-year period and the need for additional manpower to staff a Task Force to address the added problem area. On the other hand, Commissioners felt the staff time required was not remarkable; rather what was most significant was Task Force Members. (At least 5 commisioners had already made commitments to work on these issues.) After considerable dialogue, a Board Member expressed the position he felt the Board should be taking. He felt the group had to decide whether or not it was going to call upon people to deal with things as they are, or as they ought to be. He felt the project was responding to HEW's efforts to try to alleviate the frustra- tion that existed in terms of the piece-meal way funds are dispersed and the way services are fragmented. He further stated that the Board included people who administer a considerable amount of money in those problem areas which were of concern, and if a citizens' group can identify the problems that are related to a lack of effectiveness in delivery of these services, the two groups should try to get together and work on how to solve the problem. This required getting the problem down to a level that could be dealt with. Project staff reiterated the importance of remembering what the Project was charged with: research and development to come up with a feasibility study and design. Another aspect was the impact on legislation which was seen as a • separate issue, not directed toward the integration of services. Another Board 00123 Problem Selection Page Six member stated that perhaps there could be several types of assignments for the N and P "bunch": (1) Assist the Task Forces with evaluation when a legislative barrier was identified; (2) Work on legislative impediments which otherwise would not be touched by the other Task Forces; and (3) Address the broader question of what input there should be at the federal level in terms of the Allied Services Act. i The combined group then agreed that there would be an additional group to persue the problems of N and P on a ongoing basis (for the life of the Project) on three levels: (1) Legislative barriers that are identified through the Task Forces; (2) Other legislative impediments not specifically identified by the Task Forces; and (3) Input at the federal level to the Act or other major changes. It was further agreed that there would be staff assigned equivalent to the other Task Forces. After arriving at a meeting of the minds, a member of the Board stated that one of the reasons the Board had desired to moot with representatives of the Com- mission was to provide background on what the Board did when it rejuggled the problems. The Board wanted the Commission to know that it was not making value judgements, but it was trying to insure that the project was not going to be "hung- up" in working on the problems. As to implementation of the specific recommenda- tions from the Task Forces, those organizations responsible, such as the School Board, etc. , still reserved the right not to carry out the recommendations. Staff replied that the Project had always asked for very highly placed agency persons to serve on the Project Planning Group in order that they might speak for the heads of their departments. A Commissioner expressed the opinion that if the thoughts and decisions of the Commission were the same as those coming from the Board, then there would be no need for the Commission. One of the most important things that could happen was for these two very different bodies to figure out how to work together. Further- more, the Commission was not necessarily made up of a group of people who did not have any conception of what an administrator is faced with, but it was a group with two different levels of expertise, some of which was very sophisticated. 00124 Purpose Fz Procedures Page seven FORMAL DEFINITION OF COMMISSION PURPOSE AND PROCEDURES (JUNE 1973 - JUNE 1974) Concurrently with the resolution of the selection of social problems to be studied, the Commission attempted to arrive at a working definition of consumer/community participation. It further proceeded to establish Itself as a body with definite governing procedures and appointed a Committee to develop a set of By-Laws. Over the first 12 months of operation, Commissioners worked on the refinement of these bylaws In addition to their Task Force responsibilities and Monitoring Team activities. The results of these efforts and a critique of the 1972 Allied Services Act were presented as part of the testimony of the Human Resources Director be- fore the House Education and Labor Committee. (Appendix B) During this definition of purpose, the group first stated what they perceived to be the working definition of the Project's purpose. It felt the design of a Pre-Test of the Allied Services Act Project was to reorganize the human service delivery system of Contra Costa County to: (a) "Ensure maximum coordination between all pertinent elements in facilitating access to, and to improve the effec- tivenoss of, all the human services; (b) Assure accountability of the providers of these services to the consumers of the Project area; (c) Enhance utilization efficiency of human services resources; and (d) Assure maximum participation of the Project area in the identification of their needs, and in continuing evaluation of the human service delivery system, so as to achieve maximum personal inde- pendenco, dignity, protection, economic self-sufficiency, physical, social, and mental wellbeing of individuals and families through the establishment of an effective human services program." The group subsequently defined the purpose of the Allied Services Commission as "bringing to the human services system the desires and the strengths of the community at large and working with all service constituents to assure that the community was the ultimate beneficiary of the activities of that system." ool2ra-* Task Force Deliberations Page Eight TASK FORCE DELIBERATIONS AND RECOMMENDATIONS (JUNE - OCTOBER 1973) With the resolution of study problem areas, each Commissioner selected the particular Task Forces he/she desired to work with. The Task Force phase was executed between June and October 1973, during which period Commissioners, expert witnesses and other interested persons presented information data and made subsequent recommendations in the areas of Child Care, Substance Abuse, Services to the Elderly, and Career Education. (Appendix C) In addition to these four social problem oriented Task Forces, a small committee volunteered to work on the issues of service adequacy, consumer protection, legislative barriers, etc. This group was eventually described as the Legislative Task Force Committee and operated on a continuing basis throughout the life of the project. The findings of this group along with its recommendations are presented in a Special Report. The recommendation of the four social problem Task Forces are as follows: A. Substance Abuse Task Force After the group completed its problem analysis, 10 recommendations were - presented to the Commission for possible implementation. 1. Early Case Finding: To identify individuals with an alcohol and/or drug-related problem and provide preventive services at an early stage of development. 2. Richmond Alcohol Advisory Council: To establish an Alcohol Advisory Council for the Richmond area. 3. Medical Detoxification Center (Drugs and Alcohol): To provide medi- cal treatment for drug abusers during their period of withdrawal from drugs and alcohol. 4. Non-Medical Detoxification Center (Alcohol): To serve as a center for treatment of alcoholics and for temporary detention of those taken into custody by the police for public drunkeness. 5. Residential Treatment Center (Drugs): To provide beds in Richmond designated for residential treatment of drug abusers. The Task Force considered the recommendations 3, 4 and 5 for detoxification and treatment centers as having the highest priority. This need had been ex- pressed repeatedly by those residents of the Richmond community who were members of the Task Force. 6. Conservatorships: For Mental Health and Social Service to jointly develop • a plan to provide Conservators with regular participation in conferences relating to the client as a hospital patient, and ongoing training from Medical and Mental Health personnel. 00126 Task Force Deliberations Page Nine 7. Information Exchange: To facilitate exchange of Information among the participating agencies by making known to each agency what information could be communicated from one agency to another. B. Substance Abuse Coordinator: To pull together the fragmented services provided by agencies serving the needs of alcohol and drug abuse clients (Public Health, Medical Services, Social Service, and Mental Health) . 9. Consolidation of All Substance Abuse Funds: To consolidate under the Human Resources Agency all funds for substance abuse programs for Public Health, Medical Services, Social Services, and Mental Health. 10. Resource Specialist: To maximize the acquisition of federal and state funds available now or In the future for substance abuse programs. Commissioners wanted to know the thinking behind the "administration of the substance abuse consolidation. Staff responded that the Human Resources Agency already had an Alcoholism Coordinator and a Drug Abuse Coordinator; Recommendation #8 proposed a consolidation of these two offices into one. A Commissioner further stated that the Alcoholism/Drug Abuse Program as it stood had one program under the Medical Director of the Hospital, another under the Health Department, and yet another under the Probation Department. He questioned if this was a plan to centralize all these efforts under one administrative program? The Task Force members indicated they were trying to streamline the mechanism with the idea of coordinating the efforts between the Hospital and the Health Department to provide continuity of care. Commissioners also wanted to know if drug abuse centers like Discovery House were County agencies. The answer was yes, but project staff was uncertain about just where the funding responsibilities were and felt that this recommendation would be one of the toughest to implement because of the variety of funding sources. Commissioners asked who would have the responsibility for seeking out funds within the County structure, if this person would be responsible for seeking out federal funds or state funds in only this specific area of drug abuse and alcoholism, or whether the Task Force was suggesting further responsibility for this person under the HRA. Staff said the Grants Unit would probably have expanded res- ponsibilities. Commissioners expressed concerns regarding the exchange of information. They felt there must be some guidelines in terms of how information could be ex- changed, under what conditions this could be done, what use could be made of the information, and what the intent of such exchanges would be. It was further stated 00127 V Task Force Deliberation Page Ten that the Legislative Task Force should work on this problem and recommended that it might require relaxation of some legal restrictions before information should flow. Commissioners debated whether this type of exchange of information might not constitute an invasion of privacy. Staff responded by saying that it had become clear to Social Services and Mental Health and Medical Social Services that there was a need to develop an information system to provide information to bettor serve the client, to show accountability, and to insure fundability. Examples were given of how the information system might work and how it could be blocked at certain points from giving out information that would be an invasion of a client's privacy. Staff pointed out that it was as important for the staff of the various departments to be very selective in the information that could be exchanged as it was to the members of the community. It was also stated that all of those aspects of the issue were being taken into consideration by the people who were working on the problem. After considerable dialogue on the advantages, disadvantages, and dangers inherent in an information exchange system, the recommendations were approved. B. Child Care Task Force This group attempted to define these problem areas in a manner that would be inclusive of service needs of all needy children as opposed to needs determined by social or economic conditions of the parent. The group therefore brought the issue before the Commission for a consensus to call the group the "Child Care Task Force." After the group completed its deliberations, six major recommenda- tions were presented to the Commission for possible implementation: 3, 1. Child Development Training: To develop a career-oriented child development program as part of the secondfiry school curriculum of the Richmond Unified School District. 2. After-School Supervision: The City of Richmond, Richmond Unified School District, and the Social Service Department would develop a coordinated service delivery system to provide after-school supervision for older children. 3. Child Care Information Center: To provide 24-hour emergency referral service and up-to-date information concerning all child care resources in the community, i.e. programs, kinds of services and vacancies. 4. Related Medical Services: To coordinate available medically related services provided by schools, the Health Department, Medical Services, and the Social Service Department. 00128 n f f Task Force Deliberations Page Eleven 5. Night Immunization Clinics: To be held in central locations, with all the agencies publicizing and cooperating in getting children and adults to such clinics. 6. Children's Council: For the schools, Social Service Department, and Model Cities to involve the community in identifying child care needs and de- veloping information and coordinating resources, especially focusing on community needs. The Commission reviewed and accepted these recommendations with the pro- vision that special consideration be given to the needs of the handicapped child in developing the implementation plans for such recommendations. C. Services to the Elderly This group discussed the social, economic, and health needs of the elderly y' and decided that the elderly were especially vulnerable to isolation and often only able to look forward to becoming more vulnerable in the face of a bewilder- ing array of agencies having to deal with the vital parts and needs of their lives. -- The elderly therefore needed personal, familiar, and reachable services on a neighborhood basis. The group subsequently recommended a plan to formulate a neighborhood services team to coordinate and integrate services in order to O develop a simpler and more personalized approach to meeting the economic health and social needs of the elderly person. The Commissioners questioned what part the "volunteers" would play in the neighborhood team. It was stated that they would be utilized to cut the cost of the program and to free professionals to do their jobs instead of having to do a lot of clerical work. Commissioners asked for further explanation on the issues of staff turnover and client participation in the advisory committee. It was learned that there had been a lot of talk that the social workers and the public health workers are changed so fast that as soon as the elderly got used to them, there was a complete turnover. The Advisory Committee would include some elderly people, who would help out and stir up enthusiasm in the neighborhoods. In an- swer to a question about what specifically they would advise on, it was suggested that perhaps they would be willing to go around and check to see if there were elderly people who were not being taken care of. A Commissioner commented that an item to be considered should be that of counseling, since it was among the needs of the elderly. It was also pointed out that the lack of any provision in the recommendations for reimbursement to the • volunteers (for expenses such as gasoline) would perhaps make it difficult to recruit volunteers or for them to serve effectively. It was stated that these volunteers would be working in their own immediate neighborhoods and should not have to incur significant expenses. 001 np r R ll �G.7 Task Force Deliberation Page Twelve The Social Security Administration was at that time moving into Richmond, and Commissioners felt they ought to be included on the Allied Services Board be- cause they would be a very strong presence in the area. They also wanted to know what benefit it would be to the community to have a representative from the Social Security Administration on the Board. It was pointed out that an important reason was the elderly who had been served through Social Services but would now be served by the Social Security Administration. Commissioners felt it necessary to establish liaison with the agency so there would be some kind of re- ferral mechanism to insure that the elderly continue to receive services. It was moved and carried that someone from the Social Security Administration be asked to be on the Allied Services Board; it was then moved that the recommendations on services to the elderly be accepted, and the motion was carried. D. Career Education The Task Force presented to the Commission the problems it had encountered In attempting to deal with the issues of truancy/drop-outs; unemployment of young persons; and lack of vocational curriculum alternatives. It was noted that the problem had been redefined as dealing with the unemployment of young persons rather than being limited to the unemployment of young males, but the group was unable to deal with the problem as stated, since it was attempting to deal with too many issues at once. The Task Force requested the Commission to give it direction as to what to leave out or how otherwise to deal with the problem. It was further expressed that there was difficulty with some of the Task Force members because of their different areas of expertise. Consequently, some desired to take off in one direction while others wanted to go in another, which made it impossible to arrive at a consensus. Another problem they had encountered was that of lay persons on the Task Force feeling somewhat overwhelmed, both in numbers and in level of expertise, by the agency people involved on the Task Force. Staff interjected that oral reports from at least two of the agency members of the Task Force (both of whom were very knowledgeable and articulate as to their own aspects of the problem) did not indicate they were trying to push their own avenues of expertise on the Task Force as the way to go; they were merely saying, in effect, "Help us to solve this dilemma." A Commissioner, on the other hand, stated that there seemed to be an 00100 ` t 1 u Task Force Deliberation Page Thirteen abundance of experts and authorities on the Task Force, making the lay members from the community feel outnumbered and overwhelmed. Staff indicated that it had been anticipated that everyone would attend the Task Forces, and the fact that a number of the Commission members were not attending made for the unequal division. The system was set up in a manner that would have provided for equal representation from both the agencies and the com- munity, with each Task Force member having equal power. One Commissioner indicated that the agency people and the community people on the Task Force must come together and make their own decisions to allow for movement of the process. It was emphasized that there must be a mechanism within the Task Force for making decisions and that bringing these matters to the Commission and saying, "You decide," was, in a way, a "cop-out". , Considerable time was given for consideration of these problems. Staff reminded the group that the problems the Task Force was encountering were exactly those that , had boon foreseen by Project staff (if the problem was made as broad as it eventually became) but that the Commission had nevertheless persisted in combining the throe original problems into one problem. Staff recommended that preference be given to the treatmont of the problem involving unemployment of young persons and that the Sproblems of truancy, drop-outs, and the lack of vocational curriculum alternatives .. be considered at a later date. Staff stated that under no circumstances could the project increase its Task Forces to six (due to lack of time and staff) and felt it was important that the Commission make a decision about the direction to take. Ono Commissioner expressed the opinion that if the Task Force did not wish to make the decision on what aspect of the problem to pursue, then someone, pre- sumably the Commission, would have to decide for them. Considerable discussion d took place on this question, and the Commission took upon itself the task of re- stating the problem in such a way that one aspect of the problem would be primary, making the other aspects secondary. It was agreed that from a practical point of view little could be done immediately (because of the economic situation) about young people who were currently unemployed. Thus, it was moved that the Task Force address itself to the issue of avoiding unemployment in the future by con- sidering the problem of lack of vocational curriculum alternatives, which leads to truancy and drop-outs. After discussion on the motion and several rereadings of the motion by the Secretary to be sure it was stated correctly, the motion was carried. 00131 �r a� Task Force Deliberation Page Fourteen The Task Force ultimately brought its recommendation to the Commission for consideration which would provide a Career Education Program to involve the student in understanding and experiencing career alternatives. This would also augment career education in the public school system as a means of prevent- ing truancy and drop-outs. Task Force members remarked that it was their understanding that the recommendation was a pilot project which, if successful, would be expanded to other schools. Staff concurred and added that this recom- mendation was probably the most outstanding one to come out of the Task Force, in that it would enable the project to work with the schools in this endeavor. To be invited to work with the school district was considered to be new and unique. and the Task Force was to be congratulated. It was then moved, seconded, and carried to accept the recommendations of the Career Development Alternatives Task Force. E. Legislative Task Force This group was expected to make long-term recommendations and therefore did not present a set of proposals for immediate implementation. It did, however, make a preliminary report at the end of the "Task Force phase." Ono thing the Task Force became aware of immediately in reviewing the Allied Services Act was that the Act gave too much power to the Governor and the Secretary and gave no authority to citizens' groups such as the Commission, The Task Force recommended that: (a) an apparatus for such a citizens' commission be developed that would be acceptable to the legislature, the Governor, and the citizens; (b) sharing of authority should be developed with each of these entities on a co-equal basis; (c) the statewide Commission for such an organization should be an elected body; (d) when it carne to developing a countywide Allied Services Project, the commission also should be elected; and (e) the county commission and the smaller city commissions should then nominate representatives from their areas to represent them on the statewide commission. The Task Force was also reviewing regulatory concerns and desired to talk to the legislators in the county regarding the Legislative Task Force's positions, its findings and recommendations, and to solicit their support. (To date the replies from the legislators had been very responsive.) The group then would move into the area of examining service adequacy and would be interviewing various heads of agencies for their input. 00132 F Feasibility Process Page Fifteen THE FEASIBILITY TEAM PROCESS The recommendations from each of the Task Forces were submitted to the f various Feasibility Teams for review, to establish the administrative mechanism necessary to carry them through, and to develop a definite program of work (implementation plan) or operational process. A. Im_plementation Plan 1: Early Case-finding Pilot Program_ Anticipated Impact: To identify individuals with an alcohol and/or drug related problem and to provide them with early preventive services. Strategy 1. Effective July 1, 1074, the Richmond Police Department was to initiate a referral process designed to enable police officers to refer individuals whom they believed to have a problem with the use of alcohol or drugs to the Human Resources Agency. Beginning July 15, 1874, the Human Resources Agency was to assign responsibility for receiving the referral card to a service intake unit of the Social Service Department at 100 37th Street, Rich- mond. 2. The activities of the police officers would be supervised by the regular _,. line supervisors of the Richmond Police Department. The functions of the Social Service workers would be supervised by the Intake Service Division Supervisor. The Intake Service Division Supervisor and the Chief of the Protective Division of the Richmond Police Department would be responsible for maintaining liaison and coordination between the two agencies. The agencies to which the cases would ultimately be referred would be respon- sible for supervising their own staff. The Social Service Division Super- visor would be responsible for establishing liaison which would ensure the effectiveness of the referral. 3. Following three months of operation, the Feasibility Team would review the process to determine if it was functioning according to the Task Force recommendation. At that time recommendations would be made concern- Ing the best way to continue monitoring the operation. B. Implementation Plan 2: Alcohol Advisory Council Anticipated Impact: A successful council would be able to make the needs of the area known to the Alcoholism Advisory Board and would be of some influence in the decision-making process that leads to the allocation of funds for alcoholism programs. r 001300 Feasibility Process Page Sixteen Strategy: 1. This council, representative of, and responsive to, the needs and problems caused by alcohol abuse, would be developed under its own by-laws, elect officers, and function independent of any other body, with the exception of the County Alcoholism Advisory Board. The council will develop a working agreement with the Alcoholism Advisory Board as part of its organizational structure. 2. The Lead Agency would encourage active participation of a broad spectrum of citizens by widely publicizing the formation of this local body, which, among other things, would serve as a local communications link to the County Alcoholism Advisory Board. 3. The council's objectives would be to provide education and information to the public about problems of alcohol abuse and about existing public and private agency services. This would include: a. Making available a directory of public and private agency services. b. Establishing linkages with existing public and private service providers in order to serve as a resource in program, educational, and informational development, and c. Actively seeking funding sources for program activities. 4. The Alcoholism Advisory Board accepted the role of the Lead Agency and appointed a subcommittee to initiate and coordinate the program. The sub- committee was responsible for convening the council and for assisting it to become an independent body with linkage to the Board. C. Implementation Plan 3-4-5 - Local Detoxification Anticipated Impact: More effective and more efficient delivery of substance abuse services in West County. Strategy: 1. Non-medical and medical detoxification of alcoholics were to be under the auspices of North Richmond Neighborhood House, located in San Pablo, and were to begin operations August 1, 1974. Initially, emergency medical back-up would be provided at Brookside Hospital, with referral to the County Hospital or a convelescent hospital for extended inpatient care. Medical Services and Health Department personnel were to work with the Brookside Medical staff to increase their participation in an extended medical program. • 2. A residential treatment center for drug abusers was to be established in San Pablo as part of the Discovery Program and would begin operations on 00134 Y k d A Feasibility Process Page Seventeen August 1, 1874. This center would house only those individuals committed to a long-term program. Detoxification with opiates and motivational therapy would a continue to occur in Martinez, using the Discovery House and an outpatient detox center after August first. 3. An information and referral service would make arrangements for Richmond residents to enter the abuse program, the Methadone Treatment Program, or to be referred to Richmond Health Center for detoxification without opiates if the client was not interested in a particular program. D. Implementation Plan 6: Conservatorship Anticipated Impact: Conservatees would be better able to cope with their situation, while conservators would be able to meet the needs of their clients better. Strntogy: 1. One psychiatrist and one social worker, assigned by the Richmond Mental Health Clinic, were to work directly with Conservators while Conservatees were inpatients. 2. To facilitate conferences regarding treatment programs for individual - Conscrvatees, the following procedures would be implemented: a. All Conservatee case records would be coded for immediate identification. b. Mental Health social workers would notify the Conservatorship Unit. c. Conservators would make rounds on "3" ward three days per week, interviewing patients and attending staff conferences regarding 3 treatment and disposition. d. Two conservators with fulltime case loads of West County Consorvateas would spend one day each in that area. e. One psychiatrist and a psychiatric social worker would be available for crisis and other ongoing consultation with the Conservators on an "as needed" basis. f. Basic responsiblity for administration would rest with the West County Mental Health Clinic Chief Psychiatrist and the Social Services Special Services Chief, while management responsibility was with the West County Inpatient Psychiatrist, Medical Social Services Supervisor, and Supervisors of the Conservatorship Units. 3. A one-day conference for those who dealt with conservatees was to be scheduled at least two times to allow all those involved with patients to participate. at 4. The Training Officers of Mental Health and Social Service would jointly develop an ongoing training program which would include; a. Dealing with difficult patients and difficult relatives. 4. k O0135 Feasibility Process Page Eighteen b. Developing teamwork, i.e. predischarge teams of Social Workers, nurses, doctors, conservators, public health nurses, and others, and • c. Training with finances and property of conservators. E. Implementation Plan 7: Information-Sharing Anticipated Impact: Agencies would function more effectively if those agencies serving the same client had access to relevant information. Strategy: The plan was to compile a list of data elements shared by agencies and to make them comparable and compatible for all the agencies participating in the Allied Services process. The goals of this process were to: 1. Develop a more systematic basis for exchange of client/patient information. 2. Provide easier access to such information among participating agencies. 3. Develop a policy for information exchange procedures which safeguard Client privacy. F. Implementation Plan 8-9-10: Substance Abuse Consolidation Anticipated Impact: The consolidation at the Human Resource Agency level of substance abuse funding (including finding substance abuse funds) and the coordi- nation at the Human Resources Agency level of substance abuse programs would result in more efficient and more effective delivery of services to the client/patient. Strategy: After reviewing the responsibility for developing an Implementation Program for Recommendations 8-9-10, it was decided that total responsibility rested with the Human Resources Agency. Additionally, the time needed to develop the program extended beyond the Allied Services Project's second-year effort. The Human Resources Agency Director proposed the following: 1. That total responsibility for development of an Implementation Program be assigned to the Human Resources Agency (HRA) 2. That HRA staff be assigned to carry through with this effort and relieve Project staff from further involvement. 3. That the Substance Abuse Monitoring Team, the Allied Services Commission, and the Allied Services Board continue to oversee the development of the pro- gram. 4. That as decisions are reached regarding consolidation, the above Project groups were to be informed. • 00136 Feasibility Process Page Nineteen G. Implementation Pian 11: Career Education Anticipated Impact: The Allied Services involvement would augment career yeducation in the public school system as a means of decreasing truancy and drop- out. Strategy 1. Each of five Allied Services Project agencies would make available a staff person one day per week to work with the Career Education program at Helms Junior High School/Richmond Unified School District, which was already ongoing with 275 students. 2. The availability of each of the staff persons was to be established and "functional" supervision would be the responsibility of the Career Education Program staff at Helms Junior High School, 3. The Allied Services agencies staff persons would have a wide range of alternative ways to participate in the Career Education program, i.e. classes, study trips, inservice training, liaison counseling, resource, screening, curriculum development and evaluation. 4. A team would be formed from six teachers, one counselor, an instructional vice-principal, and the five staff members from the participating Allied Services agencies. H. Implementation Pian 12: Neighborhood Services Team Anticipated Impact: The implementation of this kind of service delivery system would: a) provide services in a more accessible, personalized manner; b) increase self-determination among the elderly in selecting services; c) eliminate the dis- couraging red tape which prevents clients' use of services; d) increase availability of services to the total community; e) assure maximum client input to keep programs responsive; f) decrease isolation of elderly population; g) help establish positive relationships between various ethnic groups in the community; and h) decrease fragmentation of services. Strategy: 1. Neighborhood teams were to be organized to function in a given neighborhood on a definite schedule. These teams would be composed of: a) a social worker from social services to provide counseling services and coordinate the overall service plan; b) a public health nurse from the Health Department to evaluate health needs, provide nursing services, and refer for medical { 0013"1 i 0 Feasibility Process Page Twenty care: and c) a welfare eligibility worker or Social Security claims repre- sentative from Social Security Administration who would consider income and economic problems. 2. The Social Service Department, Health Department, and Social Security Administration would staff the Neighborhood Services Team. Medical Ser- vices, Mental Health Services, Model Cities, Police, Schools, and Probation would make staff available to act as consultants to the team on an "as needed" basis. 3. The sites selected included Kidd Manor, Shields Reid and the Presby- terian Church (35th and Barrett) to serve an estimated population of potential clients of 2,850 (elderly citizens over age 55) . 4. Administratively: a. The Social Service Department as lead agency would publicize the team services, provide administrative supervision, provide a social work supervisor to coordinate the project and facilitate interagency communication on a continuing basis. n 5. Community involvement will be assured by the participation of advisory boards from the two congregate meal sites, Shields-Reid and Kidd Manor (organized by the Nutrition Project) , and the team would take responsibility for developing a board composed of residents from the area who were parti- cipants in the recreation program at the Presbyterian Church site. I. Implementation Plan •13: Child Development Training Anticipated Impact: More effective and more efficient delivery of child development education in the Richmond Unified School District, oriented to meet the needs of those who may become parents as well as those who may be employed in child care occupations. Stratea►: 1. During the 1874-75 school year Allied Services agencies would provide supportive and advisory services to the Richmond High School Child Care Aide Training Program. These agencies would assign a person to provide resource information and effective liaison. 2. Early Childhood Education credit would be offered to high school seniors by Contra Costa College for special workshops, conferences, and courses. + 3. Thirty high School students in grades 11 and 12 would participate in the program. 00138 f i Feasibility Process k Page Twenty-One 4. The Allied Services agencies: County Health Department, County Medical Services and County Mental Health Services would each designate one staff person to participate on the existing advisory committee and to serve as a resource person to the advisory committee chairperson. Advisory Committee composition: the class instructor as chairperson, the principal, vice-principal, Director of Vocational Education, the Home Econo- mics Department Chairperson, the supervisor of counseling and special projects, a parent, the Director of the Richmond Children's Centers, the Director of Contra Costa College Early Childhood Education Program, Social Services' Day Care Developer, and a Day Care Licensing Worker. The Com- mittee would be expanded to include: a student currently enrolled, a repre- sentative of the secondary PTA council, and a representative of the PTA Elementary Council. 5. Administratively: a) the instructional vice-principal at the high school would supervise the program; b) the teacher would plan and develop the curriculum, keep attendance, coordinate records, and convene the advisory committee; and c) the advisory committee would provide the interagency communication and liaison services to assist the teacher in reaching necessary resource persons for her program. J J. Implementation Plan 14: After-School Supervision Anticipated Impact: More effective and more efficient delivery, of after-school supervision to children it to 16 years. Strategy Not developed, as recommendation was determined to be infeasible without now money. K. Implementation Plan 15: Child Care Information Center Anticipated Impact: None stated. Strategy: None developed, as the recommendation was not examined by the Feasibility Team because of the time constraints of the Project. It was instead deferred to the West Contra Costa County Children's Council, which planned to make the development of such a center a priority of business. u. 00139 r Feasibility Process Page Twenty-two L. Implementation Plan 16: Night Immunization Anticipated Impact: To provide a more efficient and effective delivery of immunization services to children and adults. Strategy: 1. Set up a night clinic to coincide with the opening of school and late registration, 2. The immunizations would be provided by Health Department personnel (three clinical nurses and two physicians) , and would be held in the clinic area of the Richmond Health Center (first floor) at 100 - 37th Street, from 5:00 to 8:00 p.m. PTA volunteers would assist at the clinic. 3. Publicity for the special clinic would be handled by: a. Richmond Elementary Council, PTA, in the PTA Newsette; take- home flyers in 24 Elementary Schools in the Richmond, El Cerrito, and the Kensington area; and articles would be submitted to the "Post", Richmond Independent, and the Community Calendar. b, The Richmond Unified School District would support the effort through the take-home flyers by the children in the schools and providing infor- mation to Social Service workers in the area so referrals could be made. c. The Health Department would announce the clinic hours in ' the Richmond Independent and the local throwaways. d. The Social Service Department'would notify Licensed Day Care Parents of the Special Clinic. 4. Administratively, the Public Health Medical Services Division of the County Health Department would supervise and coordinate the pro- gram and tie it in to the Department's ongoing Communicable Disease Control Program. A record of immunization would be given to the individual immunized, and a tally of attendance by age and type of immunization would be made by the Health Department. M. Implementation Plan 17: Coordination of Related Medical Services by the Health Department and Social Services Anticipated Impact: More effective and efficient delivery of health services to children by freeing staff time for services to an increased number of clients per unit time and reducing unit cost. 00140 Feasibility Process Page Twenty-three Strategy: In response to legislation enacted in 1873 (Assembly Bill 2068) , the Board of Supervisors on October 8, 1874, approved a recommendation Sof the Human Resources Committee that the responsibility for the County Child Health and Disability Prevention Program be assigned to the Human Resources Agency, which would be responsible for developing a countywide program pian. If carried out, It would satisfy the intent of the plan. N. Implementation Plan 16: Childrens Council Anticipated Impact: More effective and efficient utilization of child care personnel and facilities in West County. Strategy: .......... 1. The schools, Social Service Department, and Model Cities would support a children's council to involve the community in identifying child care needs and developing information and coordinating resources, especially focusing on the community needs by providing staff to develop and support the existing West Contra Costa County Children's Council. 2. The Children's Council would eventually be officially recognized by the Human Resources Agency of Contra Costa County and by the cities of West County as the organization to coordinate the dissemina- tion of child care information in West County, and would eventually address the,problem of lack of adequate child-care training by assessing the need and developing the capacity to meet that need. 3. Administratively, the Lead Agency, the City of Richmond would: a. Help the Council seek sanction as an official advisory body; b. Provide necessary staff time to help the Council coordinate resources; c. Provide necessary use of a planner's time to write a formal proposal; d. Provide some clerical time; e. Send a representative to Council meetings monthly; and f. Ask for periodic reports from the Council, 00141 a Implementation &Monitoring Page Twenty-four IMPLEMENTATION AND MONITORING A. EARLY CASE-FINDING: On July 1, 1874 a Police Department Order was issued advising police officers of the referral procedure to use. On July 15, 1874 the Human Resources Agency designated the 16 R Unit of the Social Service Department and one Social Worker in particular to receive referrals and process them. The Social Worker assigned met with each team of police officers to explain the process, purpose, and anticipated effect with the exception of the 11 p.m. -- 7 a.m. shift; and by the end of the October 1874, six (6) referrals had been made, with three (3) referrals responding positively. Some of the problems/deficiencies/barriers reported in October 1874 in- cluded: 1. A small number of referrals; 2. The P.D. was short-staffed, with high turnover, and young patrolmen L did not see this assignment as meeting their needs. 3. Personal contact between Social Worker and Police teams had not taken place for the it p.m. -- 7 a.m. shift. 4. The plan to have the Feasibility Team reconvene had not taken place. It was decided at the December 1874 Allied Services Board meeting that: 1. There would be continued contacts between Social Service and Police; 2. A video tape will be produced to demonstrate the value of the service and to provide the needed information to the teams that had not yet been approached; r 3. The referral process would be kept alive by continuing the special Social Service assignment and by providing feedback to the referring police officers; and 4. Attempts would be made to reconvene the Feasibility Team. } 00142 implementation 6 Monitoring Page Twenty-five At the Allied Services Board meetings of 12/19/74, 5/19/75, and 6/26/75 and at the Joint Allied Services Board/Allied Services Commission meeting of 6/17/75, there was considerable discussion between the Richmond Police De- partment and Social Service Department heads concerning the problems in the Early Case-Finding program. In general, it appeared that Social Service was prepared to receive and process any referrals, but motivation of the Richmond Police Department field personnel was difficult because of staffing and training problems. The Richmond Police Department agreed that Social Service had been cooperative and indicated a willingness to continue to attempt to stimulate referrals from patrolmbn in the department. At the October 75 Commission meeting the Chairperson of the Substance Abuse Task Force reported dissatisfication with the program and stated it was not being carried out as intended. The Task Force felt the pian had not been successfully implemented and suggested follow-up, because the Richmond Po- lice Department needed more training in carrying out this type of function. The Task Force decided to check with the Richmond Police Department, and with the Social Service Department, to find out how many referrals had been made and what steps were being taken to implement the recommendation. At the November 75 Commission meeting the Task Force Chairperson had no positive results to report from his investigations. He had contacted the Police Department and reported that only about six referrals had been made in the previous six months, all of which were made on an informal basis without using the prescribed forms. People were merely referred to a detoxification center, and no records were kept. The Social Service Department reported the same thing and stated that their staff was shrinking due to lack of funds. During the October 1875 Allied Services Board meeting, the Police Department said the policemen preferred the informal referral mechanism and indicated that the same results had been obtained in a similar Pittsburg, California, experience. Additionally, the video tape that was to be made for training purposes was never accomplished, B. Richmond Alcoholism Advisory Council On January 7, 1975 the first meeting of the Council was set: 1. Publicity was organized; 2. a tentative agenda drawn up; and 3. an acting chairperson for the first meeting was designated. 00143 3 r Implementation a Monitoring t Page Twenty-six The problems/barriers/ deficiencies observed were: a. a lack of enthusiastic participation as the commitment indicated; b, the schools, Probation Department, and Mental Health Services had failed to have representation at the steering committee meeting; and c. specific assignments and responsibilities had not been delegated within the steering committee. It was decided that representatives of the agencies would be contacted to advise them of the responsibilities committed by the agencies and making sure the written program was made available. Clear assignment of tasks was to be delegated to the steering committee members. At the Allied Services Board meeting of May 29, 1975, it was reported that the first meeting of the Council had been held, officers elected and by-laws a developed. The three members of the countywide council continued to be active but one problem existing was that Council members had full-time jobs and needed staff support to pursue the original intent. The city of Richmond, as Lead Agency, was asked to consider the possibility of providing that support. At the Joint Allied Services Board-Allied Services Commission meeting of June 17, 1975, the city of Richmond felt it would be able to provide staff support but stated there was a problem of depleting funds and expanding needs, At the October 1975 Commission meeting the Task Force stated it was satisfied that the intent of the recommendation had been met and staff support had been pro- vided by the City of Richmond. _ C. Local Detoxification 1. Information and Referral: At the December 1974 Board meeting it was reported that the information and referral service was still operating in spite of difficulties encountered. At the peak of performance, the Service was handling 100-125 contacts per week. Staff members from participating agencies had gone through a training program, two (2) from Mental Health, one (1) from the Methadone Treatment program, one (1) from the Health Department, and eight (8) from Social Services. Some of the problems/barriers/ deficiencies described included the dwindling of staff by the Allied Services agencies committed to conducting the program; Men- tal Health staff trained for the program, with the exception of one, had never participated; the Methadone Program staff assistance was limited and sporadic, and Social Services staff had been reassigned. No coordinator had been assigned and the Center Director had not been able to do the job effectively because of other 00144- x, Implementation &Monitoring Page Twenty-seven responsibilities. As a result of the lack of coordination, expertise, and follow-up, the contacts from clients had dwindled and the equipment essential to operations, which had been stolen from the center some months earlier had not been replaced. At the June 1975 Commission meeting, it was reported that the alcohol detoxification center was achieved; the drug detoxification center was not. The Lead Agency (Mental Health Services) indicated there had been 120 calls for that reporting period. Of the 33 recorded on switchboard data forms, 33-1J3% represented four of the five major crucial areas: Drug Awareness, Detoxification, Crisis, and Referral. Of the recorded calls, the approximate ratio of male to =X female was 3:5, of youth to adults, 1:15. Discussion relative to the staffing problems included whether effective outreach was possible with the CETA staff under the circumstances. Mental Health, using CETA employees, was the only agency that had provided staff; the Health Department indicated it was meeting its commitment through the services of an Alcohol Rehabilitation Counselor. Social Services and Mental Health Services were to be contacted relative to staff support. 2. Local Drug Detoxification: At the October 1979 Commission meeting a status report was presented by the Chairperson of the Feasibility Team. He reported that, although none of the recommendations were feasible under the Project constraint of "no new money," several of the recommendations would be implemented with "new" money made available from State funding sources. It was reported that the nonmedical Alcoholism Detoxification Center was in operation and was getting good cooperation from Brookside Hospital in pro- viding medical backup. No residential drug treatment facility had been located, but the Richmond Redevelopment Corporation site had been considered. The corporation did not wish to be just an advisory body to the Discovery program but would want to be actively involved in the operation of such a facility. The search was to be expanded to include other than West County sites. It was suggested that the Commission make its recommendations known to the Richmond Drug Abuse Council and that the Commission should involve itself in the process to determine the priorities for use of drug and alcohol abuse funds. It was suggested by staff that the Commission designate a subcommittee to write a letter to the Richmond Drug Abuse Council advocating it stand for giving funding priority to a West County drug treatment facility and a medical detoxification facility. After some discussion, the Commission decided that the 001455 Implementation 6 Monitoring Page Twenty-eight Substance Abuse Monitoring Team was the appropriate subcommittee to carry out this function. At the June 1975 Commission meeting it was questioned whether or not the referral program was a viable one in view of the limited services to which clients could be referred. The chairman of the Mental Health Advisory Board stated that if funds were found, the MHAB will be happy to support the program. The Direc- tor of the Human Resources Agency stated that if the community wanted input in this area, it should begin to get involved in the process for next year, Mental Health operates on such a Iong-range lead time that it was already beginning its process for the 176-77 fiscal year, Reference to the memo dated November 14, 1974, in which the Commission asked for support for the plan that had been de- veloped, revealed that the memo in question had been sent to the Drug Abuse Board for follow-through. It was also pointed out by the Mental Health Represen- tative that the detoxification center at the County hospital was getting started and _u -- would be going soon. The problem was that it would be in Martinez rather than -_i West County; however, that was better than clients' having to go to San Francisco as was presently the case, The commitment made by the Allied Services Board to support establishment of a detoxification center in West County was reiterated. The group was reminded that it had been decided that both the Commission and the Board would approach the two bodies involved to secure support for the plan, and that step had not yet taken place. The Director of HRA said "unless a chunk of money drops out of the sky" and unless the Drug Abuse Board and the MHAB decide on the Center as priority, nothing would happen. At the October 1975 Commission meeting, the Task Force reported its dis- satisfication with implementation of the recommendations but felt there was nothing much it could do•about it. The Task Force did not achieve its recommended medical detoxification center for drugs but did get a medical detoxification center for alcoholism at Brookside Hospital, The information and referral service which was provided in lieu of the medical detoxification center for drugs in West County was not an appropriate substitute, as there was no place in West County to refer persons needing medical drug detoxification. The matter had been discussed at the September 1975 Allied Services Board meeting, at which time it was made clear that the Task Force was dissatisfied with the implementation of the recommendation. 00146 My Implementation 6 Monitoring Page Twenty-nine The question of the need for a medical drug detoxification center in West County had never been an issue; rather "funding limitations" and profes- sional preferences had precluded implementation of the recommendation. D. Conservatorship At the May 1975 Allied Services Board meeting, it was reported by the Lead Agency that hospital care records for Conservatees had been coded for Imme- diate identification, and a Mental Health Social Worker was notifying the Conser- vatorship Unit when a Conservatee was admitted. The social worker for the Conservatorship Unit was making rounds on "J" Ward, attending staff confer- ences, and serving as fulltime liaison between the two departments. Consulta- tion was being provided by a psychiatrist and a psychiatric social worker, assigned by Richmond Health Clinic, for conservators. A workshop had been held on October 9, 1974 for all staff who deal with Conservatees (Social Service and relative Conservators, Mental Health staff, legal-judicial, and law enforcement representatives, and board and care operators). Several problems were noted: The original plan provided for 2 Conservators with fulltime West County caseloads to spend one day each in West County. This had been discontinued because of the increased workload in the Conservatorship NNNAW Unit and the need for workers to accept cases from other areas of the County. Some of those questions raised by workshop participants required legal inter- pretation and necessitated meetings between the Mental Health Program Chief and a Deputy from the County Counsel's Office, but the meetings had been delayed because of other commitments. Ongoing training, as described in the plan, could not occur until the training needs had been determined. It was suggested that the Conservatorship Units examine the possibility of assigning all West County Intake to one or two workers (rather than on rotation as was being done) in an attempt to meet the commitment to having staff avail- able in West County on a regular basis. Regarding the need for meetings be- tween the Mental Health Program Chief and the County Counsel's representative, plans were in process for a specific appointment within the following month. At the June 1975 Joint Commission-Board meeting, the Lead Agency reported that a follow-up meeting had been held, and most of the answers for questions from the workshop had been obtained. Suggestions had also been received 00147 Implementation 6 Monitoring Page Thirty as to the type of continued training desired. The Conservatorship Unit also had ® a worker for 2-1 days per week working closely with conservatees on the ward and with staff on the psychiatric wards; great changes in communication had been seen as a result. However, due to a lack of conservatorship staff, no conservators are housed in West County; it was too far away from the courts for them to be stationed there. Discussion ensued as to whether the agencies involved were sufficiently committed to the program to ensure its continuation. The Lead Agency ex- pressed the opinion that all the Allied Services agencies were committed to the concept. The County Counsel's office needed to be more involved, and attempts would be continued to maintain contacts there. At the October 75 Commission meeting, the Task Force stated it had hoped that direct service could be pro- vided to conservatees in West County. Even though that part of the recommen- dation had not been achieved, the Task Force felt for the most part that the _. r intent of the recommendation had been met. E. Exchange Of Information At the September 1979 Commission meeting it was reported by the Joint Monitoring Team (Legislative Task Force -- Substance Abuse) that when they began to work together as a Monitoring Team the Feasibility Team .,Fas heading in the wrong direction, which led to delays as the Joint Monitoring Team worked to get back to what it saw as the intent of the Task Force. Other delays were caused by the vacation season, etc. Therefore, some of the agencies involved had not submitted plans on how they intended to carry out the program. Plans had been received from the Health Department, Probation Department, Richmond Police Department, and Social Security; they were included in the Implementa- tion Program. Many technical questions relative to the legalities of information sharing remained unanswered. The Joint Monitoring Team recommended that the Feasibility Team continue its work to resolve these questions. The Chairman of the Feasibility Team was asked for his comments relative to the Implementation Program. He stated that the Team had submitted its Implementation Program and was no longer in existence. He said he therefore saw no way in which it could conform to the desire of the Joint Monitoring Team to continue the work. The Feasibility Team felt it had discharged its respon- sibility and was no longer in business. Therefore, it proposed to the Commis- sion that it take the program as received, since the Team had done all it could do. After some discussion, the Commission recommended adoption of the 00148 Implementation &Monitoring Page Thirty-one status report with a recommendation to the Board that the Feasibility Team be given an extension of its time frame in order that the work could be completed. It was pointed out by project staff that the Task Force recommended that methods by which information was shared should be known and under- stood by each agency. The intent of the Feasibility Team had been to provide a method by which each agency could inform another agency as to how it exchanges information. When the Monitoring Teams became involved, a problem developed because the issue of confidentiality was raised. The Legislative Task Force felt the form as developed should insure that the methods used would be within legislative controls, Staff felt a problem had developed because the Joint Monitoring Team began verging over into the area of implementation rather than remaining in the area of feasibility. Staff agreed with Mr. Levin that the Feasibility Team had discharged its respon- sibility as far as it could go. From this point on the problem would be addressed only by persons who are more knowledgeable in the area of legis- lative constraints and controls than the members of the Feasibility Team. It was emphasized by the Legislative Task Force that whatever system is developed should at the same time insure confidentiality and consumer pro- tection. The Director of HRA suggested contacting the Chairman of the HRA Confidentiality Committee since that committee on confidentiality had gone over much of the same ground and would probably be able to lend some helpful insights into the problem. It was pointed out that many of the people on that committee were also on the Feasibility Team. At the October 74 Commission meeting it was reported by the Joint Monitoring Team that since the Feasibility Team had disbanded itself, the Commission requested that the Allied Services Board reaffirm its commit- ment to fulfilling this recommendation by continuing the Feasibility Phase. It had also been suggested at the September 74 meeting that the Project staff meet with the Joint Monitoring Team to clarify intentions. The result was that the Allied Services Board extended the Feasibility Phase through Jan- uary 31, 1975, in order to try to complete the exchange of information pro- gram to the point of implementation. Each agency was to designate a person to work with the Joint Monitoring Team and the Implementation Phase would take place in a different time frame from the other implementation programs. 00149 r '3 Implementation & Monitoring Page Thirty-two At the June 1975 Commission meeting staff reiterated that the recommen- dation came out of one little statement by the Substance Abuse Task Force to the effect that "it would be nice if better communication could be facilitated among the agencies." Background information regarding the decision to create a Joint Monitoring Team to pursue the matter was given. The Joint Monitoring Team h was still meeting in an attempt to get clear policy statements from the Social Service Department. New legislation had been enacted which needed to be Interpreted in order to make a response. The problem of confidentiality had caused the program to be a much bigger task than anticipated. All agencies except for Social Service had submitted their plans, which were being held in abeyance until the material was received from Social Service. The Joint Moni- toring Team had sent a letter to the Director of the Human Resources Agency `- expressing concern about the delay. At the July 1975 Commission meeting it was reported that,no progress had been made. The Joint Monitoring Team had met with the head of the Task Force - working to develop the Social Service plan. Information received from him was that, because of the new State laws relative to Title XX and the delay in receiving guidolines regarding their implementation, Social Service was unable to pro- ceed with its plan until they were received. The Monitoring Team expressed con- cern that it would probably be waiting around for the life of the Project for the plan. The Monitoring Team felt it crucial to have more discussion, and perhaps some rethinking, on what the Monitoring Team should do. In the interim it had secured a copy of the State Plan and distributed copies of a summary of that plan to Commission members. Public hearings on the plan were to be held in San Francisco on August 1, and the Commission was advised to get a= together regarding a presentation for August 1 if they desired to comment on the plan. The Commission discussed how to move ahead. The Social Services Direc- tor said he did not see the delay as being due to the State Plan; he felt it was due to the complexity of the various types of programs in the Social Service Department. He offered to go back and check into why the Social Service office felt it could not move forward and added that he knew Social Service staff was finding it difficult to come up with a,simple statement on information exchange. The Joint Monitoring team said if efforts were made just to determine where the problems were it would be a big contribution. It was agreed that the • problems involved were difficult and cut across many lines. OU150 . r r S f Implementation 6 Monitoring Page Thirty-three The Monitoring Team said it did not require one guideline for Social Services; ® if fifteen guidelines were necessary to cover the entire department, they would be accepted. Social Service staff stated that one of the problems was that the committee was too high-level, in that many of the members were involved with adminis- tration, and their time was taken up with administrative detail. First-line supervisors were normally responsible for dealing with these issues con- tinually, It was suggested that this could possibly be taken up at the district Social Service staff meeting the next day. The problem facing the Joint Monitoring Team was that of waiting for some- thing to monitor, and some of its members expressed an interest in sitting with the Task Force. It felt the issue was so important that something needed to be done about it. Staff reminded the group that the Social Service Department has its own advisory group, the Family and Children's Services Advisory Committee, which was also interested in Title XX and had the same types of concerns the Commission had regarding the information system. It was suggested that the Commission make immediate contact with that Council and make a presentation to it to solicit is support. Perhaps with them or through them the effort may be carried out. (See Addendum - Legislative Task Force Report) . F. Substance Abuse Consolidation In May 1974 the Feasibility Team reported that legislation had been passed by the State which, effective January 1, 1975, required the establishment of a separate Office of Alcoholism in the County, which in effect precluded the depth of consolidation initially recommended by the Task Force. Subsequently, in September 1974 the Commission was advised by the Director of HRA that in light of the new legislation, total reponsibility for developing an Implementation Program for Substance Abuse Consolidation rested with the Human Resources Agency. Additionally, the time needed to develop such a program extended beyond the Allied Services Project's second-year effort. At the June 1975 Commission Board meeting, it was reported that since the recommendation was deferred to the Human Resources Agency, the Director of Mental Health had been delegated responsibility for drugs and alcohol. Even though the Substance Abuse Task Force had recommended that drugs not • be splintered off from alcohol, the Director of HRA indicated that new legislation , O0151 Implementation & Monitoring Page Thirty-four being proposed in Sacramento would require a splintering off, with split administration, split staff, etc. There was a considerable difference of opinion as to whether it was a good bill or not, and the Chairperson of the MHAB stated that anytime there is a splintering off, there are problems. Mental Health was reported to be attempting to defeat the legislation. At the October 1975 Commission meeting the Task Force reported that this recommendation had been taken out of its hands because of new legislation effective January, 1978, which mandated a splintering off of alcoholism programs, a A separate alcoholism office must be set up and funds would no longer come out of the Short-Doyle Act but would come out of a separate fund with a separate administration from the current set-up. The consolidation recommendation was not accomplishable, but it was hoped that the office on alcoholism would be a part of the Drug Abuse and Alcoholism Coordinator's responsibility. The Task Force recommended that as much coordination as was legally possible should be undertaken at the County level. It was reported at the November 1975 Commission meeting that the Director of HRA at the Allied Services Board meeting stated that even though new le- gislation required splintering off of alcoholism funding, that did not mean that coordination of programs could not take place. Therefore, the Commission's re- commendation for coordination at the County level was still possible to achieve. G. Career Education It was reported as of December 1974 that an operational program existed, i with Allied Services agencies providing staff to augment career education ser- vices at Helms Jr. High School, and that a trust relationship had been developed between teaching staff and the persons assigned by the agencies. A Problem Resolution Model for the 1974-75 school year had been established and an Asses- ment Model for evaluation was also set up to be used for that school year. Func- tional supervision by school administration had been installed for the 1974-75 school year, and records were to be kept by the school. The school adminis- trators were reported as being pleased with the services provided. Some of the problems/barriers/deficiencies mentioned included the lack of available information on the actual number of hours being-contributed by agency personnel or the numbers of persons served. The Social Worker from Social Service had dropped out of the program unexpectedly and it was associated as being due to a failure in utilizing the Problem Resolution Model. The Assess- ment Model had not been utilized at that time. s' 00152 Implementation 6 Monitoring Page Thirty-five It was suggested that if agencies are to continue to use staff in specialized ® assignments, some records must be kept to lend credence to the use of staff time. The information must also document whether the services provided are within the specific functions of the agencies. The assessment team was to develop recordkeeping methods if necessary and to discuss whether the Problem Reso- lution Model might be used more efficiently. Agencies involved in this program were to be made aware of the Assessment and Problem Resolution Models, and if there were problems with their staff, they were to contact the instructional vice-principal of Helms Jr. High School. A representative of the Richmond,Unified School District pursued the problems outlined in the Compliance Review and reported to the Allied Services Board on 5/19/75 that the school contact person felt the program was doing well. However, the Social Service representative was still not participating, and the Probation staff member had dropped out because of program cutbacks. A representative of Medical Services reported that both the Medical and Mental Health representatives were not planning to return to the program the following school year, because they felt their services were not valued. At the 6/26/75 meeting of the Allied Services Board, it was reported that the contact person for the schools had pursued the issue of the return of Medical/ Mental Health staff and had been assured they would continue in the fall. Social Services was not sure about the return of their staff person to the program and indicated that when the knowledge of the next year's budget was known this could be discussed. At the October and November Commission meeting it was suggested that the Career Education Task Force visit Helms Jr. High School to see how the program was being carried on. It was suggested that it would be a good idea to have the Career Education Program carried out at the high school level as well as at the junior high school level. Having talked with the Career Education staff at Helms Junior High School, it was reported in December 1975 that the program was encountering serious problems due to insufficient staff to keep it going except on a part-time basis. The school was still providing some staff and at the time it was not known when the next meeting would be held. Meetings were not held regularly (maybe a meeting one month and then none for two months or more) . jo 00153 Implementation &Monitoring Page Thirty-six H. Neighborhood Services Team In January 1975 it was reported that information and referral services had been provided to the Senior Activities Center at Richmond's First Pres- byterian Church during the pre-test period and four weeks into the Implemen- tation Phase. A permanent linkage was established so that people using the center knew whom to contact for help. The services were terminated by agreement with the activities director because it was decided there was no further need. Shields-Reid and Kidd Manor Nutrition sites continued to receive a limited amount of service time from Social Services and Health Department , because of the interest of the staff persons assigned. Implementation had not gone well because it was determined by the team that the population served by the Nutrition Project was not in need of the same services generally considered by the agencies to be priority, i.e. , services to the home- . , bound, to the severely ill, or to persons in need of protection. Being out in the community did not appear to increase the number of "priority" referrals since most referrals of this nature were generated by hospitals, doctors, or occasion- ally family members. Neighborhood on-site staff had not been brought together to form working teams, inasmuch as workers assigned to this program had been given other assignments with higher priority. It was suggested that'the Lead Agency call a meeting of the Administrative Review Team (as described in the Implementation Program) to report these findings. The group was to determine what segments of the program could be implemented, rewrite the program to fit current feasibility expectations, and report to the Allied Services Board the results for approval. At the Allied Services Board meeting of May 29, 1975, it was pointed out by the Lead Agency (Social Service) that the program had received regular weekly participation of Social Security staff. They found that a major barrier in the program was that people who came to the team sites were not those that Social Service was geared to assist. The conclusion of the Board was that Social Service should take responsibility for setting up meetings with the other agencies involved to review the team concept. At the July 1975 Board meeting it was reported that all departments, in- cluding Social Security, were participating in the program in on-site field services. A complete range of field services was offered to the clients at these sites, but geographically defined caseloads had not been estab- 00]54 i Implementation 6 Monitoring Page Thirty-seven lished by Social Service staff because of internal changes, and use of func- tional basis for workload organization. The Presbyterian Church received on-site services from Social Security two hours per week. Shields Reid re- ceived services from Social Service one hour per week, Public Health one day per month, and Social Security four hours per week. Kidd Manor was served by Social Service 11 hours every other week, Public Health two hours a month, and Social Security (San Pablo contact station) one day per week. The Lead Agency reported that the experience with on-site services had been useful in determining community needs and effective ways of meeting these through service programs. For example, while Social Service and Public Health time was not well utilized at the Presbyterian Church site, the Social Security representative had continued to provide information to a large number of people each week. While some Social Service and Health Department time was provided at the other two sites, the need for flexible scheduling was apparent from the uneven volume and variety of services Y_. requested. Experience with both the on-site and field portions of the program in- dicated that the "treatment" model team was not feasible because of adminis- trative problems and the variety of client needs; rather, a well coordinated and easily accessible service system was seen as a more viable goal. To achieve these goals, it was suggested that more work could be done in the future to insure that staff is knowledgeable regarding programs and that procedures and methods for conferencing complicated cases involving more than one department be publicized and utilized more fully. (Medi- cal Social Review Team and the Health Outreach Team were two inter- departmental groups where this was being done.) it was suggested that coordination of the program be upgraded, and plans were underway to implement quarterly review meetings, effective August 20, 1995, An on-going group would take responsibility for information sharing and would continue to discuss other ways of achieving the appro- priate goals. One specific idea to be considered was the use of traveling information and referral teams to various community groups to acquaint them with services on an ongoing basis. Social Security was already using a bus for 0015 Implementation &Monitoring Page Thirty-eight this purpose in the San Pablo area, and Social Services and the Health De- partment could consider joining with them to provide a limited amount of outreach information and make referrals. It was further stated that the ini- tial idea of the team to serve the elderly did not seem feasible; however, better ongoing coordination between departments and the opportunity for interdepartmental and agency case conference did seem feasible. At the November 1975 Commission meeting the Task Force reported that the original concept as planned had obviously not worked out. Social Security was spending two hours per week at the Presbyterian Church. The Social Service Department provided two hours a week, the Health Department one hour per month, and Social Security five hours per week at Shields-Reid. At Kidd Manor, Social Service was spending 1-} hours twice per month, Public Health I hour once per month, and Social Security was there every weekday from 9:00 a.m. to 4:00 p.m. it was reported that this program had been discussed at the Board meeting, and it was the feeling of the agencies that the learning experience could probably be utilized in planning future programs. -- LL A member of the Task Force stated it was understandable from talking with members of the Team why the plan was not working. He said he had never be- lieved that anything would really happen, and still believed nothing would happen until the decision-makers really decided to support the effort. Team members were having quarterly meetings and swapping information, which helped a little to improve the services; nevertheless, he was very discour- aged about the implementation of the program even though those directly involved had really tried to execute it. It was necessary to put the program to test to find out whether it would work, and the experience had not been entirely wasted because small gains had been made. It was learned, for instance, that the clients at the Presby- terian Church site were interested only in Social Security, and at Shields- Reid the people who needed to be reached could not get to the site for services. The point was reiterated that unless the decision-makers are behind a program, one just bats his head against a stone wall, and in spite of having meeting after meeting, nothing gets done. It was further stated that real results will never be obtained until there is a taxpayer's revolt. 00153 Implementation 9 Monitoring �..... Page Thirty-nine This viewpoint and others were discussed in an attempt to assess the Commission's experience and the reasons some of the implementation programs had not succeeded. One commissioner summed up the discussion by saying the experience shows that citizen's groups need to have some power rather than always being merely advisory; at the very least they need veto power. 1. Child Development Training In December 1979 it was reported that a Child Care Aide Training Program was offered to high school students as part of the Home Economics Vocational Education Curriculum at Richmond High School and college credit could be earned. The teacher in charge of the program was preparing (or had prepared) a write- up of the child care sequence. An advisory committee, expanded to include the kinds of representation specified by the Implementation Program, was to be utilized to advise on course content, assist with plans to expand the program, and report to their respective agencies or groups on the progress of the program. Ongoing efforts were underway to expand the program to other schools in the District. Some problems/barriers/deficiencies were noted. It was reported that the curriculum committee of the District turned down the proposed expansion of the training and the name change proposed due to unforeseen circumstances which required the School District to relook at its operations. The Richmond High School population decreased substantially in 1979-75, resulting in much un- used space. The District had resolved to centralize its Career Development classes in one location. Classes would be offered to students in all other high schools; they would come to Richmond High for individual classes and full programs. No new vocational courses would be offered at any other high schools. If interest is sufficient, there may be a chance for one additional Child Care Train- ing class, but the demand would have to be weighed against availability of jobs in the labor market. The course title, Child Development Training, was considered too broad for the time being in light of the committee's interest in narrowing down the school District's focus and, generally, freezing the addition of any classes. The chances for vocational education funds' being ex- pended on additional child care aide training classes was said to be unlikely. 00157 Implementation 0 Monitoring Page Forty ® When the Compliance Review was presented to the Commission (12-10-74) a representative of the Richmond Unified School District explained that in- structions relating to parenting would be included in existing courses, but not as a new or separate class. He was asked to check out some alternative ways in which the instructions could be provided. At the Joint Allied Ser- vices Board/Commission meeting of 6/17/75, it was reported that starting September 75, the Career Center at Richmond High School would have a gene- ral program of "People-Care Services" which would cover better parenting In a program from "Child Care Training Aide". Better parenting could be treated either through a vocational approach or as something that should be realized by every student. At the October 1975 Commission meeting, the Task Force reported that r there was a people-training program in the schools which would have a r: specific program for child care training. The Task Force decided to set up a visit to the schools to check out how this program was working and what was being covered. A follow-up report in November 1975 from the Task Force indicated that the school had a very good program in operation and that a ® Commissioner had been asked to serve on the advisory committee. Several meetings had been held during the summer, but none since July 1975. J. After-School Supervision In was reported in September 1974 by the Task Force that the Implemen- tation Program was a very good one. It was infeasible at the time due to the lack of funds to hire staff persons to administer the program. The Monitoring Team was very reluctant to accept the verdict and felt some of the ideals of 4 the Allied Services Project were not completely fulfilled in the development of the program because of a lack of cooperation and communication between the agencies. The Monitoring Team felt that if this particular program was not feasible, alternative approaches should be explored rather than dropping the idea. It was recommended that the conclusions of the Feasibility Team not be accepted but be referred to the Allied Services Board for consideration. Staff indicated that the real obstacle to implementation of the program was not lack of support by the City of Richmond or any of the other agencies but • a lack of finances to carry out the implementation. It was further stated that the Feasibility Team had done all it could do without Board commitment, and �s 00156 4 ff l Implementation 6 Monitoring Page Forty-one it was now up to higher-level decision-makers to resolve the problem. Dis- cussion ensued as to various possibilities for obtaining funding for staff for the program, as the Task Force saw this particular recommendation as being one of greatest importance in the area of child care. It was decided that the Commission should pass the Implementation Program on to the Allied Services Board with a very strong plea that the Board make it a feasible pian, the intent being that the Board find some way to provide staff to the program. The City of Richmond Recreation Department reported at the October 1974 Board meeting that the problem involved putting on a new staff person at addi- tional cost to this department and reminded the Board that the original posi- tion of the Project had been that no new funds would be required for any program. He noted that estimated costs had'gone up even higher than originally projected. Concern was raised to why the Boys' Club had not had any input into the plan, It was explained that input had been solicited from all areas of the community, but that at the time the Task Force was working on the problem the Boys' Club had not sent any representative to the meetings. The Director of HRA asked whether the Richmond Recreation Department could carry out the program if the money could be found and whether the Recreation Department could use a capable person from another agency. He was answered affirmatively. Staff stated that at the Commission meeting it was made known that this would require an extremely sharp and enthusiastic person to be able to handle the program. There was some discussion as to whether the service being discussed was, in actuality, anything more than babysitting. The Task Force representative agreed it might be called babysitting but that babysitting for 11 to 14 year-olds would require some very active and crea- tive programs, the idea being to provide a responsible and secure place where the "latch-key" child could go and be signed in and out. The chairperson of the Commission expressed the opinion that the Board should deal with the question of whether it could provide the appropriate staff at some other location rather than drop the program because the Recre- ation Department felt it could not carry out the program as planned. It was further stated that the possibilities were not being adequately explored and that another question to be dealt with should be whether any ongoing programs such as those of the Boys' Club and the YMCA adequately met the needs of the target children. The Recreation Department replied that there were other re- source agencies that could provide the service better than the Recreation Depart- ment. Staff commented that perhaps at the time the Task Force deliberated on 00159 Implementation 6 Monitoring Page Forty-two the problem the resources being spoken of were not in existence. The Recrea- tion Department disagreed and said they had been in existence and suggested that perhaps another group could better head up the proposed operation in the same location. Staff emphasized the fact that the Project was at a point where a decision should be made that the program was either workable and should proceed or that it should be scrapped, that Project staff could not support another Feasi- bility effort because it was going into the Implementation Phase, and that if the Recreation Department said the plan as outlined was not at present feasible, then the Board should recognize it as infeasible. It was brought out, however, that volunteers were already being used wherever possible. As the problem was not just one of dollars and cents, the Board should decide the program was either worthy of being carried out or unworthy of being carried out. A question was raised as to whether it might not be possible to say the plan { was feasible pending other action. The issue of feasibility versus infeasibility at present or in the future was discussed. it was finally moved and seconded that the Board not accept the program as written. There was no further dis- cussion. The question was put to a vote and carried, with one opposition vote by the chairperson of the Commission, who thought the Board was "copping out. At the October 75 Commission meeting it was expressed that as a result of the Task Force's efforts and its interaction with other community agencies, the West County YMCA-YWCA had instituted a program similar to the one proposed. The Task Force would check with that organization to find out how the program was working and what similarities it had to the Task Force's recommendation. The Child Care Task Force considered that its recommendation spoke to one of the biggest needs in the community. At the November 75 Commission meeting the Task Force reported disappointment with the information gathered from contact with the Richmond YMCA. It was found that if one is a member of the YMCA and is highly motivated and can get to the location, there are a lot of after-school programs available. There was still no provision for after-school supervision of young teenagers, which was one of the prime concerns of the Task Force. 00160 Implementation &Monitoring Page Forty-three a K. Child Care Information Center { ® In December 1974, it was reported that the recommendation for a child care information center, as outlined by the Task Force, had been determined to be infeasible. The Social Service Department's Day Care Unit (Richmond office) had started operating a referral service (Monday-Friday 8: 00 a.m. to 5:00 p.m.) for child care resources in October 1974; however, the Social Service Department lacked staff to expand the service. The recommendation was then deferred to the West Contra Costa County Children's Council, which planned to make the development of such a center their priority. The Social Service Department indicated its interest in cooperating with the Council in the hope that the service could be made available to the community on a 24- hour basis. At the October 1975 Commission meeting the Task Force reported that it had originally felt this recommendation would be a very easy one to implement and would not require any new money. However, it turned out to be fraught with t enormous difficulties, even when the implementation had been referred to the West Contra Costa County Children's Council. A follow-up report was pre- sented at the November 1975 Commission meeting indicating that two meetings had been held with representatives from the City of Richmond regarding the ;< problems of space and staffing in an effort to obtain a director and a secretary to setup the Child Care Information Center. One staff person working with the Council had spoken of setting up a master center where all the day-care centers can receive professional consultation. Questionnaires were to be sent out to gather information for a needs assessment for the project. L. Night Immunization In January 1975 it was reported that a pre-test of the implementation program in May 74 resulted in the immunization of 122 patients, 62 under the :y age of 15. The first clinic had taken place in September 1974 after school had started; 66 patients were immunized, 49 under the age of 15. The next clinic was scheduled for March or April of 1975. Publicity was organized by the Health Department; information was published in the local newspaper and in flyers distributed by the P.T.A., Social Service, and the Richmond Unified School District. • 001611_ Implementation 6 Monitoring Page Forty-four There had been no major problems encountered with the implementation program. The Health Department would continue to hold night clinics as long as the community response indicated a continued need. The number -- attending the September clinic was small; however, this may have been the result of timing, as most school immunization of done at all) would have been completed by the time this clinic was held. r A representative of the Health Department reported in July 1975 that he had worked very closely over the past year with the Child Health and Disability Prevention Program which would be implemented on a county- wide basis. He stated that, over the years, one thing that caused many children to get adequate immunizations was tying them into entrance re- x quirements for school. The schools desired that the preschool examinations -be made before the children got into first grade. Therefore, they were done during the kindergarten years if possible so there was no last-minute pile- up and problems could be identified early. The representative also said most families have so many financial demands ..T. placed upon them that unless there is a crisis situation health care often has a low priority. Therefore, through the efforts of Willie Brown and others, the Child Health and Disability Prevention Bill was passed. It would pick up the children while they appear to be well and before they get into the school system. For the first year it was planned that all children entering their first year in September would be screened, and in 1976 it will be mandatory. As part of the procedure, the children's immunizations would be brought up to date. The Health Department calls these "wellness" examinations and hopes that conno- tation will aid in stimulating parents to see to it that their children have the screenings. A complete physical will be given and a medical history taken from both the mother and father if possible. One good spinoff from the program has been that when a mother brings in one child for an exam she often brings in other children who become interested in having examinations themselves. Because the last of the series of three night immunization clinics held was not well attended, the Health Department was concerned as to whether they warranted the effort. A special night immunization clinic had been held June 28 under the auspicies of the Richmond Boy's Club. It had a very worth- while turnout. In other parts of West County the screenings are available free to all children who have a Medi-Cal card or to those whose families meet the income means test. 40162 IN Implementation $ Monitoring Page Forty-five Persons with higher incomes than that have to go to other sources for their screenings and pay for them themselves. However, there is a strong feel- ing in the legislature that a means test is discriminatory to many groups. In areas where parents are well able to pay the medical expense, there may still be a lack of motivation. A Commissioner expressed displeasure with the fact that after a great deal of planning and discussion with the Health Department last year, when it'was agreed to schedule the night clinics to coincide with the opening of school in the fall and kindergarten registration in the spring, they were not so scheduled. It was indicated that the early screening program would probably not do the job because some children would "slip through the cracks." Also, as long as a school secretary has to accept the parent's word that immuni- zations have been done, no progress will be made. The Health Department representative replied that he was not claiming the program would solve all problems. He stated that young children coming into - first grade will be pretty well covered for immunizations, but after that age there is a decline. The commissioner replied that she hoped there would be a continued outreach effort for parents who work and she added that it is the children in middle-income groups who are the ones to "fall through the cracks." It was indicated that the Health Department was finding that the children with the highest incidence of problems are showing up in Central County and that this went back to the question the Commission had addressed before: How can these people be motivated to avail themselves of the service? Some of the suggestions made included: 1) Having the school records checked to see if the children were immunized. This might be a way to find children who are "slipping through" or new people in the community. However, it was reported that the Richmond Unified School District was not providing that kind of cooperation. 2) The possibility of having mandatory immunization certificates . 3) Setting up an operation so when a parent brings in a child and the school secretary asks if his/her immunizations are up to date and the parent replies that they are but the certificate was left home, the secretary could then suggest it is time for a booster shot. Then the child could be sent right into the next room where booster shots are being given. 001061 Implementation 6 Monitoring Page Forty-six 4) A correlation of efforts to urge institutions to move in areas where they are by themselves restrictive and will not move, and to find some way of letting parents know the clinics are available and are free. 5) Sending a stuffer announcing the clinics with welfare checks. 6) Having the school authorities tighten up requirements. 7) Motivation through horror stories put in the newspapers shortly before a clinic is to be scheduled. 8) Handling immunization in the manner in which immunizations are handled for County employees. They are scheduled in advance with ample notice given, are readily available, and enable the employees to take care of everything at once; something of that nature could be a way of handling immu- nizations for school children, and, 9) Commissioners were to confer with their boards and organizations during the coming month to determine what community groups or legislators could do in this area and bring the information back to the Commission for dissemination to appropriate bodies, such as C.S.E.A., the school secretaries, etc. !- In evaluating the clinics, Health Department staff felt that the numbers of people served by the special clinics did not warrant the expenditure of effort and funds. New child screening programs which had evolved since the Imple- mentation Plan was developed (e.g., EPSDT and CHDPP) were providing for routine immunization. As a result, the Health Department decided to eliminate 33 of the regularly scheduled "immunization only" clinics, It was expected that the child screening clinics would meet the primary immunization needs of chil- dren, but provision would also be made for special clinics when community Interest was expressed. The Task Force reported in October 1975 that the Health Department felt the program would be redundant now in light of the Child Health and Disability Prevention Program. They decided to check with the schools to find out how effectively the new screening process was being handled in the schools and would give a further report at the next meeting. A question was raised about the diagnostic center on 8th street and it was reported that it was going "great guns." The Task Force's felt that every child should have a permanent immu- nization card that the parent would have to show the school as proof of immu- nization rather than the present practice of accepting the parent's word that immunizations have been given. 00161 A w k _ 2 Implementation & Monitoring Page Forty-seven The Task Force reported in November 1975 that they had checked on the State law requiring immunization for children and whether proof must be provided of such immunization. They found there was no effort made to enforce these requirements; if a child does not have proof of immunization he is enrolled anyway. The Chairperson of the Commission said that matter had been discussed with the Board, at which time the Health Department was t asked to see if they could meet with the schools regarding the problem. The Health officer agreed with the Task Force that the requirement should be en- forced and that there should be some method of ensuring that immunization has taken place. It was pointed out that the problem occurs because 90%of the time the school secretary or other lay people do the kindergarten enrollments. If the parent says he left the paper at home it is then up to the school staff to follow-up, which they do not have time to do. With the new screening law going into effect, every first-grader is sup- posed to show within thirty days a card indicating he has been immunized. However, the parent still has the right to waive the whole process and not participate. It was suggested that what should be done is to have a doctor and a nurse present at the school at registration time, and if a child needs a check-up or immunizations it should be done right then. Even though this would involve some expense, the Health Department should be able to work it out. M, Related Medical Services In October 1979 it was reported that because of the requirement that the Human Resources Agency implement coordinated medical services to children under the Child Health and Disability Prevention Program on a countywide basis, the recommendation was set aside to avoid duplication of effort. The persons working on the recommendation were to be solicited to work with the Human Resources Agency during the planning process. The plan and program developed through this process was to be submitted to the Allied Services Commission for informational purposes. In light of this, the chairperson of the Commission suggested in June 1975 that the director of HRA or his designee provide a status report on the program. It was also indicated at the Board meeting of October 1975 that the recommendation was pre-empted by the Child Health and Disability Prevention Program which was being instituted on a countywide and statewide basis. The Health officer reported that about 700 children were being seen per month and felt the intent of the recommendation ,r was being met. 00165 Implementation &Monitoring Page Forty-eight N. Children's Council In November 1974 it was reported that this recommendation had many problems, as the implementation program had been put together by Project staff because the Feasibility Team had fallen apart. The program, in general, was acceptable, but there were questions as to its acceptability to the City of Richmond. The new Project Planning Group Member from the City of Richmond had not met with the Recreation Department, and he did not know if the $15 membership fee could be paid to the Children's Council. Staff asked if the "official recognition" of the Children's Council by the Human Resources Agency (as stated in the Implementation Program) had been checked out by the Children's Advisory Council and was answered in the negative. It was indicated that such recognition should come from the Board of Supervisors rather than from the HRA. A discussion ensued as to why the Feasibility Team had fallen apart. It was pointed out that the Project Planning Group member and the Chairperson had "vanished" into other positions and had been removed from the Project. However, a new • Feasibility Team Chairperson had been committed to the effort, but the entire situation was such that a lot of catching up would be necessary. The two remaining points to be cleared up were: 1) whether the Recre- ation Department would be willing to pay the membership fee if there was no accountability built into the system for the expenditure of the money; and 2) the problem of the role of the Lead Agency. The reason the Council was designated to act as its own Lead Agency was the lack of continuing commitment on the part of the City of Richmond or of Model Cities. It was stated that the Children's Council seemed to be holding itself together and could probably continue to do so. It was also felt by some that the Council might lose some of its authority by not being tied in with another agency. It was suggested that perhaps the planner from the City of Richmond could work with the Executive Board of the Council to speak to, and go through, the city in asking for funding, etc. The Executive Board could do the primary planning and have control, but it would have a linkage to the city. A discussion ensued relative to the difficulty for any group to • remain autonomous while tying in staff or funding support to any one 00166-_ Implementation a Monitoring Page Forty-nine agency. A commissioner said it stood to reason the matter of membership fees for the Recreation Department would have to be cleared by the City ' Manager's Office. He added that he saw all kinds of problems developing unless some linkage was developed, and he did.not think this particular r group even existed so far as the City of Richmond was concerned, Actually, the city and Model Cities knew it existed but had not given it any official support. A commissioner said the council might or might not reflect the various child care centers or day care centers in West County, and what concerned him was whether linkages could be developed for an overall plan throughout the County. Staff asked if an assessment had been made at the time to determine which children's council should be the one since its formation at the time the Task Forces were meeting generated the idea by virtue of the Expert Witnesses who appeared before the Task Force. A commissioner added that one of the aims of the Allied Services Commission was to do away, as much as possible, with duplication of effort and services. Therefore, it seemed a logical decision at the time to complement and assist that Council rather than developing another one. A commissioner said he was not concerned about the West Contra Costa I` County Children's Council's ability to meet the needs of the Commission. What concerned him was the wording of the Implementation Program and the politic of the process. He indicated he was trying to understand how the West County Council would relate to what happens in East County and how any two such councils would relate to one another. The problem would be to prevent duplication and at the same time provide the same services at both ends of the County. This point of view was discussed and staff compared the process with that of developing the Alcoholism Advisoy Council, which spelled out its linkages to the countywide Alcohol Advisory Board. A com- missioner said the aim was to tie into as many agencies as possible but that what seemed to be emerging was the opinion that there is no other way of G meeting the children's needs than by tying into Social Service. It was pointed out that the Implementation Program states that the Children's Council would be separate and apart and yet have the cooperation of several other agencies. These agencies, however, were going to ask for accountability. 5 00167 _ M +. Implementation a Monitoring Page Fifty Since the Commission was not able to resolve the Issues at that meeting, the Chairperson suggested returning the Implementation Program to the Feasibility Team for rethinking of the problems with regard to Model Cities and the Recreation Department, the accountability of money, and the lack of any real commitment from some of the agencies. It was decided that someone from the Children's Council would be asked to speak to the Commission at Its next meeting regarding its ability to carry out the Implementation Program. In January 1975 it was reported that a social program planner had been assigned to develop a funding proposal. Being totally voluntary, the Council had suffered from the problem of h'aving too few people willing to pitch In to do the mundane work except for special projects. It was assumed that with the commitment of Allied Services agency staff, standing subcommittees could be established to do necessary tasks, but agency staff had not stepped forward to fill the gap. The loss of services from persons whose new job assignment made them less available made the Allied Services commitment even more crucial to the life of the Council. Tasks to be completed included: Incorpora- tion, since the Allied Services agencies cannot be asked to pay the dues agreed to until this is accomplished-, establishing a billing and accounting procedure to handle funds once incorporated; establishing a method of using the volunteer clerical assistance (using each agency in rotation for typing, printing, mailing) . At the May 26, 1975 presentation to the Allied Services Board, Social Ser- vice indicated the Council had a need for a paid director and a secretary. The Richmond Unified School District had provided meeting space but clerical support was still a problem. There was also a need for official recognition by the City of Richmond and for "official" paid membership by the agencies who agreed to participate. The Council had established by-laws and a record- keeping system. Since Social Service was providing most of the clerical sup- .part, the city of Richmond was asked to look at the possibility of providing some assistance. At the June 17, 1975 meeting of the Allied Services Board-Allied Services Commission, a representative from the W.C.C.C.C.C. reported they had be- come incorporated. Clerical staffing continued to be the biggest problem (although the entire personnel matter was a problem) , since an the staff were volunteers and could not provide all the time needed. A publicity chairman had been elected and a Ways and Means Committee established. The Chair asked the representative from the City of Richmond what the possibility was 00168 Implementation a Monitoring Page Fifty-one of the City of Richmond providing clerical support. It was indicated that the clerical problem is difficult because the Council does not need a full-time clerk, and there was difficulty in locating a part-time staff person to do the job. CBTA Title II was oversubscribed, and until such time as information was received about new funding no specific answer will be available. However, they had not given up on the possibility of "highjacking" a clerk until someone could be assigned } time or }time. As for as the Social Planner, there had been a change in staff and the person who started out with the program was no longer with the city. The new person was trying to become abreast of all his duties, including his assignment to the Children's Council, but his newness in the position made it difficult for him. In October 1975 the Task Force reported that it had recommended that a Children's Council be established and then learned that the West Contra Costa County Children's Council was in the process of being established. It there- fore gave its support to formation of that council and to that extent felt the recommendation had been taccomplished. However, it had hoped that more would have been done by now through cooperative efforts of the Allied Ser- vices agencies. The Council needed such things as space, clerical services, a telephone, and equipment -- all in one defined location. The Social Service Department was helping out as it could with clerical services, but the City of Richmond had yet to provide part-time clerical help. The Council was plan- ning to contact the City for possible space in the P and X Building. The work of the Legislative Task Force which encompassed Implementation Plan II (Information Sharing) was presented in a special report, June 1976. (Copy provided) Disposition of HRA Page Fifty-two DISPOSITION OF THE CONTRA COSTA COUNTY HUMAN RESOURCES AGENCY (HRA) During the final quarter (October-December 1875) the Commissioners dis- cussed alternative dispositions for the Contra Costa County Human Resources Agency. After examining the history of the Agency, the Commissioners felt that, based on available information relative to the initial development of the Contra Costa County Human Resources Agency, there are no measurable ob- jectives by which the Allied Services Commission could ascertain the degree to which this agency had been able to fullfill its overall goal. Without this frame of reference, it proved to be difficult to recommend any definite course of action; however, the group developed some comments and/or suggestions for consideration by the County Board of Supervisors. ASSUMPTION t(1: The Human Resources Agency as Integrator of Human Services Programs If the Human Resources Agency was envisioned as an agency designed to coordinate and integrate the delivery of human services within Contra Costa County, its concerted efforts would necessarily be directed toward effective services delivery. Assuming this was true, one of the major considerations should be to invest appropriate authority in the administrator of the HRA to deal effectively with the traditional reluctance of the various departments/ agencies to consider possibilities for reordering priorities of operative pro- grama and the tendency for departments/agencies to be protective of individual ,turfs, to institute mechanisms to minimize duplication of efforts, and to command support of County government. This had not happened, and HRA administra- tion had only been able to do what the various component parts of the HRA allowed, while specific Board-endorsed policies needed to make this concept a reality had not been developed. The Commission felt that human services integration as a basic concept was a good and needed service but was concerned about where Contra Costa County would find administrators and staff in the various programs committed enough to this concept to make it work effectively. It also felt it was certainly neces- sary for Contra Costa County to move ahead in long-term planning for human 001.'70 Disposition of HRA Page Fifty-three services programs and to examine the feasibility of budget consolidation and joint funding. To date the services integration concept had not been given serious consideration as an ongoing administration priority, and the tools required for such an activity had yet to be identified. The administrators of the Human Resources Agency had not been able to spend adequate time developing a mechanism to effect the concept of services integration; rather, their time had been spent "ironing out rough spots" and "keeping the lid on." This had not generated a working environment con- ducive to initiating programs of institutional change in the direction of plan- ning for future human services delivery. However, without sufficient authori- ty to institute change, the possibility for organizing a viable mechanism was limited. When the Hoard of Supervisors deliberate on the fate of the Human Resources Agency, the Commission feels one prime consideration should be the number of personnel which would be required to develop and carry out an effective services integration mechanism. Of foremost significance is the kind of background, training, and abilities necessary for the person or persons responsible for these efforts to be effective facilitators of such an inter- vention. The major concern the Commission had was that such an agency could become a prime example of staff and service duplication and ineffec- tiveness. If serious consideration is given to instituting on a permanent basis an agency requiring additional onlays of funds and personnel, the Commission also questions the logic of such a move when crises abound in some of the County's services delivery programs. The Allied Services Project clearly identified many of the internal problems and issues which would impede implementation of an effective human services Integration program. The Commission recommended that these elements of truth be utilized to the fullest extent in determining what is needed in Contra Costa County to improve the quality of services delivered and the effective- ness thereof. In addition, it felt the utilization of citizens to define the most meaningful course of action from the consumer point of view and to help set policies for program priorities and intervention should be held in high esteem, since Contra Costa County had been in the forefront to some degree by its willingness to test this concept in relation to human services delivery. Whatever mechanism is determined to be necessary to facilitate human services delivery should definitely have a citizen consumer component. Disposition of HRA Page Fifty-four ASSUMPTION #2: The Human Resources Agency a9L a Fiscal Agent If the Human Resources Agency was assumed to be only a fiscal agent, then the Commission felt it is not necessary to duplicate the efforts and the kinds of personnel already available in the individual departments and in the County Administrator's Office. It concluded that it does not require another agency to ensure fiscal responsiblity and accountability; rather, a concerted effort on the part of the County Administrator to see that the departments/agencies maintain adequate fiscal controls should suffice. If the Human Resources Agency in its role as a fiscal agent is considered to be more or less an arm of the County Administrator's office, and therefore comes under its direct supervision, this would constitute a serious mistake, because this would upset the balance between program responsibility and fiscal restraints. Both the programmatic area and the fiscal control area need equal advocacy, and to establish the HRA under the County Administrator would hamper tremendously the program element. CONCLUSIONS: Even though some ongoing cross-communication had been initiated among administrators of departments in the Human Resources Agency and activities of the Allied Services Project had generated dialogue between administrators and some agency staff, the sum total of these efforts does not warrant the mainte- nance of a whole agency. If a longterm agency under any name is to be con- sidered, the Commission feels it is necessary that the Board of Supervisors establish some measurable objectives consistent with some longterm positive goals established in the best interest of human services delivery. R = OF Comments 9 Reflections Page Fifty-five i COMMENTS AND REFLECTIONS During the December 1975 Commission meeting, staff announced that the Hoard of Supervisors had taken action to create a countywide feasibility study committee, which would take what had been learned in the Project experience and try to develop a model for better countywide decision-making for submission to the Board. In doing so, the Chairman of the Board of Supervisors was au- thorized to send a letter to the U.S, Department of Health, Education, and Wel- fare asking for a six months' extension of the Project to work solely with the feasibility study committee to develop within five months the countywide de- cision-making process. The feasibility study committee was to be broadbased, with commitments from the cities, the unincorporated areas, city and County advisory boards, and hopefully some members of the Commission. Discussion ensued as to the possibilities for success of any such study for development of a human services governance mechanism in the County. Com- missioners expressed great frustration with the system as it now exists and questioned the usefulness of making study after study with no real change ever taking place. Staff indicated that what constitutes the current decision-making process in the County is not now known, so the committee will be looking into what that process presently is and trying to come up with something better. The Board itself, hopefully, would be involved in the study. The group took this opportunity to reflect on the experiences of the Commission. Members of the Four Social Problem Task Forces made the following special comments. Chairperson, Substance Abuse Task Force "Madam Chairman and fellow Commission members: It has indeed been a pleasure to serve with you in spite of our disappointments as well as our accomplishments, The Commission has proved to me personally that people of various faiths, beliefs, and races can work together toward a common goal. The Commission experience to me has been a great one, and it bringe a little sadness to my heart to realize this is a final meeting. As a former Chairman of the now defunct Substance Abuse program or Task Force, I have been frustrated, disappointed, and elated at the Implementation of some of the recommendations. 001.'73 Comments 6 Reflections Page Fifty-six Frustrated at the legislation by the State which, effective January 1, 1976, requires the establishment of a separate Office of Alcoholism in the County. This effectively precludes the depth of consolidation initially recommended by the Task Force. At the time, it was asked that the Task Force find ways to consolidate various programs in order to cut down expenses and red tape, and that the State passed legislation to the contrary was a disappoint- ment indeed. Discouraged about the referrals in the Richmond Police Department. There have been only a small number of referrals; young patrolmen do not see this assignment as meeting their needs. Elated that the detoxification program has been carried out practically as recommended, as have some other recommendations. The overall experience has not been in vain. I wish the staff that worked with us so faithfully, as the French say: 'a bon via'. And to the rest i say 'sayonara' and God Bless." Chairperson, Career Education Task Force "It is my overall feeling that this Commission has done more work than any other community group I know of. Other groups have not involved themselves as we did with various organizations. The Legislative Task Force went all out from the very beginning and got its material together and made a final report. Our Task Force has never gotten together a formal report as such. Overall, I feel we did make a dent; this is the first time this has ever been done, so I feel this has been a very important segment of our County and I am delighted to know that the Board of Supervisors saw fit to extend the Project for another six months. I really feel something will come out of the study; it is really needed. There are services that overlap, and I feel we can jack up quite a few people by asking questions and making the establishment work our way by making things that are already going on work properly for the community rather than by establishing new things. 00174 Comments 6 Reflections Page Fifty-seven I want to echo the Chairman of the Substance Abuse Task Force's comments about this being a very good group that has worked together beautifully." Chairperson, Services to the Elderly Task Force "To begin with, let me say that at the first two or three meetings I attended of the Allied Services Commission I figured it would be a 'nothing' commission, as I had grave doubts that with the make-up of the Commission we would ever come to any agreement on anything. In future meetings I was to learn how wrong I was. As we were formed into Task Forces, we really had some knock-down, drag-out meetings, but ended up in agreement and friends. As I have said before, this Allied Services Commission has been a good experience and one that I enjoyed. I*am sorry that the implementation program developed by the Task Force for Services to the Elderly really wasn't very practical. It seemed a good idea but in staff application was not successful. Ex- perience with both the on-site and field portions of the program indicated that the 'treatment' model team was not a favorable one in terms of both administrative problems and the needs of clients -- rather, a well coordinated and easily accessible service system was a more viable goal. I am very much in favor of the 'Allied Services' Idea. We have learned a great deal, and it seems a shame to stop now. We know what is needed and wanted -- now should be the time for 'action.I Our ex- perience as Allied Services Commission members proves beyond a doubt that all kinds of people have basically the same kinds of problems, etc., and through working together can come up with solutions agree- able to all concerned. Our Task Force at least got some problems out in the open; personally, I learned things about the elderly and their problems that never really occurred to me before. With a little more time, more discussions, cooperation from County department heads and staff, we could go a long way toward solving some of these problems.at a saving to the taxpayer." 00.1. J i Comments $Reflections Page Fifty-eight Chairperson, Child Care Task Force "When I first came to the Allied Services Commission, I came, as did the Chairman of the Service to the Elderly Task Force, with some cynical thoughts that this was something that was not going to accomplish very much, because I thought it would be impossible to get the empire buil- ders and the various groups composing the Allied Services Board to really get behind something like this. After getting more and more in- volved, I began to think I had been too cynical and that this would work out after all. I thought the Allied Services idea was an excellent one but felt it would be difficult to accomplish anything; the Task Forces' actions, however, gave me a lot more hope. We worked with very enthusiastic people and got a good view of the pr6blems and good ideas about solutions to those problems. This was a very positive experience, and i felt even better when we came through it with some excellent and not-too-difficult-to-achieve solu- tions. My initial cynicism came back when we started trying to bring some of these simple and inexpensive programs into being. Aside from a couple of night immunization clinics and other small gains, I feel our Task Force had very little real effect. I feel this is due to the fact that it is very difficult for the various agencies to work together and to give up to one another or to an advisory board some of their real power, but to a small extent I feel we have brought this about. I agree with what the Project Director said about the creation of the feasibility study committee. Our three years of work has had enough Influence that they are at least willing to keep considering the idea, and if enough people with enough power can come through with some practical ideas for consolidation of services, it will make things better for both the taxpayer and for the clients. I really enjoyed the past three years of the Commission and have made good friends. I hope it will continue to get together to take a look at what is going on in the County." 017 Comments 6 Reflections Page Fifty-nine The Chairperson of Services to the Elderly Task Force amplified further on his remarks about looking around during the early Commission meetings and thinking it would not be a good Commission. He said that for the last ten or fifteen years he has been on so many committees he has just about "had it." He was one of the original members of OHO and became very disgusted be- cause if ever there was a do-nothing group that was it. So he began by thinking the.Commission would have a few meetings but would not get very far. He said he didn't know how the rest of the Task Force felt, but he found that while there were a few disagreements they all ended up very agreeably and in a.friendly manner. However, he still did not think anything construc- tive was going to happen until a way is found to put a little more "heat" on the Board of Supervisors. Other Commission members agreed with that view- point and lauded the high degree of cooperation and enthusiasm of most of the staff people who helped the Task Forces develop the recommendations. Staff added that the Project experience had demonstrated that there was nothing wrong with the community or with the agencies at the staff level, nor was there with the Board of Supervisors. It is important to recognize that decisions are not made at the Board level. The Board merely ratifies decisions . that are made elsewhere within the County structure at the department-head, administration, middle-management levels, The Board of Supervisors cannot give up its decision-making powers, but it can have a staff that is amenable to working with the community. A Commissioner said one more thing ought to be included in a final report of the Commission: the fact that the Project Director and staff deserve a great deal of credit for working as hard and as effectively as they did to bring about whatever success the Project and the Commission have achieved over the past three years. Other Commission members expressed agreement. Staff acknow- ledged those remarks with thanks and appreciation and responded with ex- pressions of appreciation to members of the Commission for their dedicated and continued efforts; they expressed hopes the countywide counterpart will be as easy to work with, • • �U� I I: r Comments B Reflections Page Sixty The Final Evaluation of The Allied Services Project The Committee charged by the Commission to write the Final Report discussed the contents of the Final Evaluation of the Allied Services Project and took exception to some of the evaluator's findings. Organization of (Task Forces'etc); The "personnel" of the Task Forces was not accurately described. Statement of Objectives: The evaluator derived his own goals and objectives for the evaluation after the fact rather than sticking with the original goals and objectives established for the Allied Services Project. Thus, some of the negative results set forth in his evaluation are invalid due to the two separate composites of project goals and objectives. Objective one: Even though he stated that the objective, "To create a citizens' group which is representative of the human services consumers in the City of Richmond", was attained, he desired a change in the kind of community representation in the Allied Services Commission to, in essence, create a Commission environment which would breed failure. He suggested "recruiting personnel who have not had extensive involvement as community "representatives". This appears to imply that the evaluator would have preferred a group of Commissioners who would "proceed like a lamb to the slaughter without saying a mumbling word." The Commissioners insist that a high level of sophistication in the area of consumer advocacy for human services is necessary for survival. Further, he does not state the basis on which he draws the wrong conclusion that "It appeared that many of them had been advocating various problem solutions for some time without consulta- tion with or consent of the citizens of the Richmond community." It is unclear whether the evaluator was implying that the "community" did not feel "a measure of closeness" to the Commission. Objective a three: The agency heads did not make a formal statement to the Commission regarding the ability of the Commissioners to "validly designate the most relevant needs of their community". c: 40178 Comments & Reflections Page Sixty-one Objective five: The recommendation the evaluator made regarding the "efforts" he perceived to be appropriate to "weld" the Commission and the Baord into a "cooperative body" may have been counterproductive depending on the issues involved. There is no assurance that these efforts would have given rise to a "cooperative" spirit. The Commissioners did utilize these efforts to a degree with some disgression as to when they were appropriate. Objective six: The statement with reference to personnel coercion is unclear, as it was the understanding of the Commission that the participation of the agencies and groups was originally determined on a voluntary basis. Objective six: The statement, "During Phase Two, many Board and Commis- sion members simply drifted away from the Allied Services process because they felt.it had never worked," should be clarified, as the Commission and the Board might have had dissimilar feelings/attitudes for different reasons. The Commission carried out its commitments and sent its recommendations/ plans forward to the Board and awaited appropriate action.. This is not necessarily a "drifting away" rather a completion of tasks. Implications (Fiscal and Legal Changes) The Commission did not advocate disbanding the categorial fund approach until there was some assurance that these special target groups will receive fair consideration of their respective needs. i „. OUl'79 r APPENDICES .r t t } .. _ a 5t i Ri a r` `4' ,.• .`tia t� a � � � t ty ::�d�r arf y - r� -r 1'd��t xt} � i��y�,3z+� ?S�` �`' _ j. �+�a�}a y '4}tt t;iD •l�'—��'� vtya { .. �k a�'. ��` ���{+��� 'fry:s�k��� z t� y f�i 1 t �' 4 r ` ✓.i. a r 5' c � t� n�,M' �t'.'-�.. �•' f '4 �'C�z�4«��`��.2kts"'"�"1#�.i ` .L f APPENDIX A ORGANIZATIONS THAT PARTICIPATED IN TH-9—ALLIED SERVICES COMMISSION Alameda/Contra Costa Medical Association American Cancer Society Area Council of O.E.O. , Black Business and Professional Organization Central Labor Council Concerned Parents' Task Force Coronado Neighborhood Council Council of Richmond Industries Countywide Youth Program Domestic Action Coalition r Food Advocates Greater Richmond Interfaith Project Iron Triangle Las Deltas Tenant Organization League of Women Voters Model Neighborhood Community Board _ i North Richmond Neighborhood House Opportunity Children's Center, Inc. Parchester Interim Planning Committee Parchester Planning Council Richmond Black Caucus Richmond Elementary Council, PTA Richmond Human Relations Commission Richmond Welfare Rights Rollingwood/San Pablo Senior Citizens Senior Citizens Drop-in Center South Side Center : South Side Council United Council of Spanish-Speaking Organizations West Contra Costa County Children's Council .E 4 4ui V� i { APPENDIX B ALLIED SERVICES PROJECT Task Forces Membership SUBSTANCE ABUSE (Formerly Drug Abuse - Alcoholism) Chairperson: Isaiah Winn Task Force Members: Betty Williams Nate Turner Skip Skeen Don Miller Howard Lader E William Hall Willie Dorsey Nathaniel Bates King Hulsey Primary Staff Person: Zach Stadt, M.D. Back-up Staff Person: Tom Farnsworth ---------------------------------------------------------- SERVICES TO THE ELDERLY Chairperson: (1) Richard Kelley (2) Tubby Snodgrass Task Force Members: Betty Stiles Charlotte Sossamon Charlie Short Ada Pierce Myrtle Hunt Ethel Hasmann Ruth Hansen 011ie Mae Chapell Juanita Minor Primary Staff Person: Eleanor Thompson Back-up Staff Person: ------ - ----------------------------------------------------------- LEGISLATIVE Chairperson: (1) Ethel Dotson (2) Mary Blackburn Wilson Task Force Members: Manuel Estrada Kagey Dorosz • Bob Clark Eddis Harrison Frances McDaniels Primary Staff Person: Tom Morioka Back-up Staff Person: ------- DI 1 V2 V Appendix B (continued) Task Forces Membership CHILD CARE (Formerly Child Care for Working Mothers) Chairperson: Frances McDaniels Task Force Members: Charles Wilson Luigi Toscano Judy Tate Lisa Radpour Carol Justus Jessie Johnson Ethel Holmes Eddis Harrison Mary Hall Roberta Griffin Ruby Anthony Primary Staff Person: Edna Hilty Back-up Staff Person: Pat Jones ---------------------------------------------------------- CAREER DEVELOPMENT (Formerly Truancy 0 Drop-Outs/Unem- ployment of Young males/Lack of Vocational Alternatives) Chairperson: (1) Hazel Hall (2) Juanita LaBeaux Task Force Members: Raymond Thomas Roseanne Smith Henrietta Scott Perkins Lovelace Mary Lacy Dorothy Hackett Maxine Eason Zelda DePaoli Earle Carr Lucy Brown Merle Bracy Primary Staff Person: Ban Levin Back-up Staff Person: Ed LaPlace 0otj 01,10 Appendix B (continued) . Task forces Membership BYLAWS COMMITTEE Chairperson: Mary L. Blackburn-Wilson Task Force Members: Kagey Dorosz Bob Clark Manuel Estrada Charles Wilson Primary Staff Person ----- Back-up Staff Person ------ ------------------------------------------------------------------------- COMMITTEE TO DEVELOP FINAL REPORT Chairperson: Mary L. Blackburn-Wilson Task Force Members: Robert Clark Kogery Doroaz Juanita LaBeaux Francis McDaniels Tubby Snodgrass Isaiah Winn Primary Staff Person ------- Back-up Staff Person ------- 4 00184 APPENDIX C ALLIED SERVICES COMMISSION OF DESIGN OF A PRE-TEST OF THE ALLIED SERVICES ACT PROJECT PROJECT PURPOSE The Design of a Pre-Test of the Allied Services Act Project (referred to in this document as the Pre-Test Project) shall work to reorganize the human service delivery system of Contra Costa County to: a) Ensure maximum coordination between all pertinent elements in facilitating access to, and to improve the effectiveness of, all the human services; b) Assure accountability of the providers of these services to the consumers of the Project area; c) Enhance utilization efficiency of human services resources; d) Assure maximum participation of the Project area in the identification of their needs and in continuing evaluation of the human service delivery system, so as to achieve maximum personal independence, dignity, protection, economic self-sufficiency, physical, social, and mental wellbeing of individuals and families through the establishment of an effective and efficient human services program. COMMISSION PURPOSE The Allied Services Commission shall bring to the human services system the desires and the strengths of the community at large and shall work with all service constituents to assure that the community is the ultimate beneficiary of the activi- ties of that system. BY-LAWS "MW ARTICLE I COMMISSION ORGANIZATION: Section 1. Name -- This group shall be known as the "Allied Services Commission," hereafter referred to as the Commission. Section 2. Organization -- The Commission is a confederation of community and professional groups and organizations. Officers are elected by the general mem- bership to serve as administrators of the Commission's business, These officers, 001.85 Appendix C (continued) By=Laws Page Two together with representatives from each committee, comprise the Executive Board, which Is the governing body of the Commission. Section 3. Affiliations -- Upon acceptance by the Executive Board, the Commission may affiliate with local organizations and/or groups consistent with its purposes. Section 4, Commission Autonomy -- The Allied Services Commission Is an autonomous Cody. Actions by this body shall not be nulifted by anyone other than Contra Costa County Board of Supervisors. Action taken by the Executive Board of the Commission shall be binding upon all activities of the Commission, subject to review and ratification by the full Commission. ARTICLE 11 COMMISSION MEMBERSHIP: Section 1. Eligibility for Membership -- Eligible for membership are community and profession I organizations and groups and individuals living or working in the Project area. Each organization or group shall delegate one (1) representative and one (1) alternate to serve on the Commission. Persons eligible shall be granted memberhsip without regard to race, creed, sex, national origin, or political affil- iation -- membership shall not be limited. Section 2. Membership Status A. Active Members -- Active members are those current in attendance of the meetings who are within the jurisdiction of the Commission and have full rights and privileges. Current attendance means not having missed three (3) consecutive meetings. If this should occur, the member is subject to recall failing a valid excuse. Article 111, Section 7, shall apply. Section 3. Rights and Responsibilities -- Active members have the right to attend—m-e—effn—gs, vote, hold office, and participate in all Commission affairs. They have the responsibility to work to fulfill the purpose and accomplish the goals of this Commission. Section 4. New Members -- To add a new member organization or member-at- large—to-the ommission, a request shall be presented to the Executive Board of the Commission for review and presentation to the Commission membership for ratification. Section 5. Member Replacement -- A vacancy in the general membership shall be filre-d—in-IFe manner described in Article 11, Section 4. 00185 Appendix C (continued) By-Laws Page Three ARTICLE III GOVERNING BODY: Section 1. Membership -- The membership of the Commission shall be the finalg_o_v_e_rn_Fng body of this organization. It may delegate authority to its Executive Board to fulfill the responsibilities with which the membership has charged it. Section 2. Commission Officers -- The affairs of this Commission shall be admErs-t-e-re-d-by four (4) officers: Chairman, Vice-Chairman, Secretary, and Fiscal Officer, as directed by the Commission's Executive Board. The titles, duties, selection, dismissal, length of office, areas of responsibility, and any other responsibilities of the Commission officers shall be designated by the Com- mission Executive Board ratified by membership. Section 3. Executive Board Members -- The members of the Executive Board shairc-on-sirst-of the Chairman, Vice-Chairman of the Commission, Secretary, Fiscal Officer, and Chairmen of each of the following sub-committees: Program, Publicity, and Legislation. A. Chairman 1. The Chairman shall be the executive officer of the Commission, and shall preside over all Commission meetings. 2. The Chairman shall be one of the Commission officers authorized to countersign all orders and policy agreements concerning the Commission. 3. The Chairman shall have the authority to appoint any ad hoc committee necessary to the functioning of the Commission. 4. The Chairman shall be an ex officio member of all committees; he shall have -voting rights as a member of the Executive Board of the Commission and shall vote on full Commission matters only in the event of a tie. 5. The Chairman, in the event of a vacancy to any office, shall appoint a member to fill that office, with ratification by the Executive Board, until the next election. 6. The Commission Chairman shall serve as the voting representative of the Allied Services Commission to the Allied Services Board. B. Vice-Chairman 1. In the absence of the Chairman, or in the event of the Chairman's inability to serve, the Vice-Chairman shall assume the duties of the Chairman and such other duties as assigned to him by the Chairman. 00187 I 3 3 Appendix C (continued) By-Laws Page Four C. Secretary ! 1. The Secretary shall be responsible for receiving all correpondence and communications on behalf of the Commission. 2. On direction from the Commission Executive Board, he or she shall respond to correspondence and communication. 3. The Secretary shall be responsible for maintaining membership records, Including a current membership list, addresses, and phone numbers of the members. 4. The Secretary shall be responsible for the distribution of Commission materials. 5. The Secretary shall be one of the Commission officers authorized to act in behalf of the Commission. 0. The Secretary shall keep a correct record of the proceedings of all Executive Hoard, general membership meetings, and be responsible for distributing a copy to the membership prior to the next general membership meeting. 7. The Secretary shall be responsible for filing a copy of the minutes of all meetings with the Allied Services Hoard in accordance with the Commission By-Laws. D. Fiscal Officer 1. The Fiscal Officer shall be responsible for the fiscal activities of the Commission and shall maintain complete records of the fiscal activity of the Commission. 2. He/She shall present the Commission fiscal activities to the membership for ratification. s Section 4. Elections n A. The annual elections will be held in June, and officers shall serve from July 1 through June 30. B. The Commission officers shall be elected by the general membership by majority vote by secret ballot. C. Provision shall be made for absentee ballots. D. The elections shall be conducted by an election committee selected by the Chairman of the Commission, which shall consist of five (5) members who are not candidates for an office in the election. This committee will be responsible for validating ballots and publishing the results of the election and to assure that the statements of candidacy are available to the membership. ka !9 00188 t� ; Appendix C (continued) By-Laws Page Five E. The candidate receiving the majority of votes cast shall be declared the winner. In case no candidate receives a majority vote, there shall be a runn-off election between the candidates with the highest number of votes. Section 5. Nominations A. Nominations shall be accepted from the floor of a general membership meeting in May, with the consent of the nominees. Section 8. Term of Office A. No officer may serve for more than two (2) consecutive terms. Section 7. Recall A. Recall may be originated by a petition signed by at least 30 percent of the active membership submitted to the Executive Board of the Commission. After the recall has been originated, the Commission Executive Board must refer the matter to a general membership meeting of the Commission within 30 days of the presentation of the recall petition. Before the secret ballot is taken, the member being recalled has the right (within 30 days) to make a presentation relative to the recall against him. Upon majority decision of those present and voting, the recall will be presented to the membership for secret ballot, A majority -- T= vote of the entire Commission shall decide the recall. Section 8. Vacancies A. An office shall be declared vacant when a member of the Executive Board resigns from his office or is recalled, or a Commission member resigns from the Commission or is recalled. B. An office shall be declared vacant when the holder of the position is absent from five consecutive Executive Board and general membership meetings without excuse for good cause by the Executive Board. C. Office vacancies shall be filled by a majority vote of members in attend ance at a general membership meeting. D. Those persons resigning from office shall submit a letter of resignation promptly to the Executive Board Secretary. E. Vacancies in the general membership shall be filled in the manner set forth in Article II, Section 4. Section 9. Commission Membership Meetings A. All meetings of this Commission shall be conducted in accordance with the Commission's by-laws and with Robert's Rules of Order. B. The Commission shall have regular monthly membership meetings. C. Special membership meetings can be called by the Commission Executive Board or by the petition of ten percent of the members. D. Members shall receive written notice at least 48 hours in advance of time and place of all special membership meetings. 00189 Appendix C (continued) ' By-Laws Page Six SSection 9. Commission Membership Meetings (continued) E. Any action taken by the majority of the full membership at a general membership meeting shall prevail over any contrary action taken by the Commission Executive Board. F. All meetings shall be open to all members. G. Fifty percent of the total membership shall constitute a quorum for all regular and special membership meetings.. Section 10, Commission Executive Board Meetings A. The Commission Executive Board shall meet at least once a month. B. A majority of the Commission's Executive Board constitutes a quorum. C. Special meetings may be called by the Chairman of the Executive Board upon the written request of one-third of the members of the Commission Executive Board, or upon his/her own initiative. Section 11. Negotiations (Executive Board) A. The Executive Board of the Commission shall serve as the Negotiating • Committee for the Commission when necessary. ARTICLE IV RESOURCES: Section 1. Funds A. All expenditures up to $25.00 require approval of the Executive Board. All expenditures over $25.00 require approval of the general membership. Section 2. Records -- Financial records of this Commission must be kept at leastout) years. They must be audited annually by an independent auditor, Section 3. Technical assistance shall be provided by the appointive authority of the oZ`—unty Board of Supervisors. • 00190 Appendix C (continued) By-Laws Page Seven ARTICLE V AMENDMENTS: Section 1. Proposed amendment(s) to these By-Laws may be originated by a ma or ty vote of the Commission Executive Board or by a petition signed by at least ten percent of the active members. Section 2. The Commission Executive Board shall provide a copy of such proposeramendment(s) , along with the original sections) of these By-Laws, to every active member of the Commission for review prior to voting. Section 3. The proposed amendment(s) shall be discussed and adopted or rejected by a majority of those members voting in a special election by written ballot, ARTICLE VI _' RATIFICATION: Section 1. Ratification -- Upon formal acceptance of these By-Laws by two- thir s o t ose eligible Commissioners attending at the ratification meeting, these By-Laws shall be considered ratified. 00191 ... a �, � y}�.7N" � aC'•x t�+,t+ik'�"Ym.�.6�1���t +rrf Jr�r�f�,r" ;f�5' rC���� y + . f Y ft t hij f • r t } a �1 d• a °e t: 4r,ri 1 •Y b r ' i} 1 ..1's {".i { 1 1 tfit ♦ t i e �- t k � tti i�t � r . fizz Y+ 11 t f • .�i�f�'At��F�'K-1 1 -.�� a " � t t I xJ t �>2 k i t{ i' a f t `� f x - cy '1 ta,Z� 'i std m _s� t'it'an a + `K,t tr`h Si �' j' q �F fi4f ., ,r ery� +?4 _ Y' k+t_ yea r.4 elf k�kC* Ti S,r:f.;R y'(' ,ra.y1��.'�'�"•t#,. . �T +SL"s> k S,iF`- x a 4.1.c#.�� `4. k rk t 4i�.i,�°'r S�U- +l � z i•.y t{ +r'AS �` '{ t 127a�'aa� � ,,:{.#. � �. :i e 1 � L"E F• t .,,. .� "�,��;�� �{ b��A•Y gyp ��,, 'ja J 1 i 1 ' ,i VE ' LEGISLATI ,y TAS� K FORC ' -i R p IE ORT E Iv LS i .R ,. � • �.. tri ,:'. y , $$ c wt" VW . . . k June, 1978 TO: CONTRA COSTA COUNTY ALLIED SERVICES COMMISSION SUBJECT: Legislative Task Norco Committee's Report of Activities The Legislative Task Force respectfully submits it's report of activities to the Contra Costa County Allied Services Commission for review and ' subsequent adoption. The members of the Task Force wish to acknowledge those individuals who contributed to this effort. Special notice is taken of the outstanding ' staff support provided by Tom Morioka, a vital element in the work of the committee. Dr. Mary L. Wilson-Black ' Chairperson OU1&1 ' LEGISLATIVE TASK FORCE MEMBERS NAME GROUP REPRESENTED Robert Clark Domestic Action Coalition Kagey Dorosz Central Labor Council Vice-Chair ' Maxine Eason CETA Manuel Estrada United Council of Spanish Speaking Organ. iEddis Harrison Richmond Elementary Council PTA ' Francis McDaniels league of Women Voters z Mary Wilson Blackburn, Ph.D. Food Advocates Chairperson Warrington Stokes Project Planning Group Tam Morioka Social Services Staff 00194 LIST OF CONTRIBUTORS NAME AGENCY* 1. Mrs. Irma Anderson Health Department 2. Mr. George Blumenson' Richmond Unified Schools 3. Mr. Earle Carr Richmond Unified Schools 4. Mr. Al Croutch Human Resources Agency 5. Mr. John A. Davis Probation Department 6. Dr. George Degnan Medical Servico-Mental Health 7. Mr. Gerald Dewhirst, Social Security Administration 0. Mr. Robert E. Jornlin Human Resources Agency 9. Dr. Glen Kent Health Department 10. Lieut, Horbort Langlois Richmond Police Department 11. Sergeant Walter Moore Richmond Police Department 12. Dr. Charles Pollack Medical Servicos-Montal, Health 13. Mr. Claude VanMarter Social Services 14, Dr. Orlyn Wood Health Department *At the time interview was hold. LEGISLATIVE TASK FORCE REPORT Or ACTIVITIES 1 Submitted to: Contra Costa County Allied Services Commission i 1 1 Juno, 1975 a Y , I `t. i ■ TABLE OF CONTENTS tACKNOWLEDGEMENTS HISTORY AND PROCESS Page r I. ADMINISTRATIVE JURISDICTION . ... ... ... ........ ... . .... 5 A. Richmond Police Department 5 B. Richmond Unified School District ...... .. .......... .... 5 C. County Probation Department .... . ...... ...... ... .. ....6 D • • . Medical 6 Mental health Services ' , •. . . . . ' '. 5 E. Public Health Services ... ........ ...... ..... I..... . .. 0 . F. Social Services . ... ... ...... ...... ... ... ... .... .. .. .. 0 *` G. Social Security Administration .... .... ... ...... . .... . . G 11. LEVEL OF FUNDIP;G I'OR FISCAL. YEAR 74-76 .. ...... ... ... 7 A. Sources... . .. ... . ...... .......... ... ....... ... ..... 7 D. Restrictions on use of Funds ..... .. . ... .. .... .. ..... 7 C. Adequacy of Funds . ... . ............ .. ... . .. .. .... .. .. 8 IIL. LEVELS OF REGULATORY OBSTACLES .. ... ... .... .. ..... . 8 A. Federal .... . .... . .. .... . ....... ... ... ... . ..... ... ... 6 B. State ... ..... .......... ........... . ...... ..... . ..... 8 C. County............................ .. .......... .. .... 8 D. Multi.............. ............ ............ ......... . 0 IV. PROGRAM OBJECTIVES ................. ..I..... 10 A. Service Areas . ••'•,.','....... ...... ......... . 11 B. Adequacy of Services ...................... ..........12 ■ 1. Medical Services and Mental Health•................12 2. Health Department . 12 C. Duplication of Effects .... ............ ............ ....14 V. LEVEL OF STAFFING ... •'''•''.+'•'.•.•'.•.•••'' '1•,`..14 A. Flexibility ........................... .. .14 B. Professional Staff Standards 0 Priorities ...... .........15 C. Utilization of Staff........................ ............15 tt " 00197 �r TABLE OF COItITENTS (continued) VI. CITIZEN PARTICIPATION (Policy Making)+.''+.'.' .i+ ,..•`.`.'.. 16 A. Health Department .].6 r B. Social Services Department . ...... ............ ... ..... 17 C. Social Security . .................. ... ........ .... .. ...17 D. Schools . . ...... .. ................. ..... ..... ..... . ... .17 E. Police ... . ..... .. .... . ...... . ... ... ... ...... ... ... ... .19 F. Probation. . ... . .. ...... ......... ... ... .. .... . .. ... ... .a6 Community Participation Chart .... ...... ... .. . ... ... .. 16 VII. CONSUMER PROTECTION .......... ...... ...... ..........19 A. Health I)epartment .................... ................19 13. Social Services Department .............. ..............10 ra C. Richmond Unified School District .. .. ... ... ... ... ... ... .20 2). Contra Costa County Medical Services ... .. ... .. . .. . .. . .20 H. Richmond Probation. rY , '7.1 FPolice Dopartment ., . . ... ... ... ...... ... .... .. ... . .. . 21 3. Social Security Administration .. . .. . .. . .. ..... . .... . ...22 Vlll, CENTRAL INFORMATION SYSTEM ................ ......... 23 A. Health Department ... ............ ...... ............ ...23 13. Pronation .23 C. IYiedical-Mental Hoalth............ ............ ......... 23 IX. PROPOSED LEGISLATIVE CHANGES ... ...... ... ... .........23 A. Social Sorviccs .. .... ............ ............... ... ...24 13. Medical-Mental Health .................. ...............24 C. Schools ........................... ...................25 D. Probation ......................................... ....25 E. Police ................................................25 F. Social Security .......................................26 X. COMMENTS AND CONCLUSIONS ........ ...... ......... .....26 XI. RECOMMENDATIONS ....... ........................... ....29 XII. APPENDICES 00198 ACKNOWLEDGMENTS It has been a very rewarding experience for the members of the Legislative Task Force Committee to be able to work with so many individuals in Contra Costa County who are personally involved in human services delivery. We suspect that we have had a wider exposure to, and therefore a better ap- prociation for the personal philosophies of administrators and staff in the various agencies than any other single group in the county. We also found In our exposure that the participation of Staff in the formulation of the Allied Services philosophies and concepts was considered by many to be something of a rare vintage. A few felt it to be an added responsibility. Tho citi zone who participated on the Commission and Task Forces have pro- _� vidod a special kind of interaction and dialogue and have demonstrated a level of competence and commitment unsurpassed by any group, voluntary, paid orotherwise. The Chair wishes to express appreciation for the oppor- tunity to servo such an outstanding group of concerned citizens. THE CHAIR ■ e n.•'.diat 1 _ t_:r� w �d L? �.�-fay.ti, P � �. s,. - y �4 00199 HISTORY AND PROCESS This brief history summarizes some of the work of the Legislative Task force Committee over its two year period of operation (July 73-June 75) . The original Task Force charge coming from the Allied Services Commission was to: "study legislation and regulations which affected the implementation of an integrated and coordinated human services system; and to address particularly the issues of consumer protection, and adequacy of financial assistance and services to welfare recipients." This report deals mainly with the findings of this study. The initial members of the Task Force were volunteers who were strongly opposed to the original desire of the project staff not to address these crucial issues because of the feeling that two years was not enough time to derive any meaningful results. (Several other members eventually joined the Committee to help with the expanding work load.) Additionally this group felt that the process of community participation needed support and definition, not only from outwiders examining the citizens commission process (as is most often the case) but from within the Commission as well. For this reason, much time was spent by the initial members of this Task Force in the developmani of the Com- mission By Laws. These governing policies and procedures were to give structure, purpose, and clarity to this nebulous area of consumer (citizen) participation. (Appendix 1) 1t was felt that the monitoring of citizen input was of such importanco that it needed to be addressed separately from the other content-oriented Task Forces. The Commission felt that a long-term, ongoing group should be established to follow-up on these issues, even after the Allied Services Project was com- pleted. Thus, the Task Force attempted to set up its methods of approach based on these original directives. The major activities of the Legislative Task Force were guided by issues coming out of the four task forces working on specific social problems, from issues generated by the work of the feasibility teams, and from other issues brought to its attention by other groups in the community. Some of these activities were as follows: t 004UO 1 1. Evaluated and reported on the 1972 Draft of the Allied Services Act. Recommendations were made on how it could be modified, to accomplish better the goals of integration and coordination of human service pro- grams. Special consideration was given to how the act should be rewritten to assure meaningful community (citizens) participation and methods of dealing with legislative and non-legislative barriers to its implementation. The recommendations of the Legislative Task Force were presented in testimony before the House Education and Labor Committee. (Appendix 2) . 2. Contacted local, state, and national legislative representatives of the area to: a) inform them of the Allied Services Project; b) describe the function and plans of the Legislative Task Force; c) alert them to the possibility of future communications regarding specific issues, and; d) request assignment of a member of each of their staffs to participate with the Task Force. 3. Responded to an inquiry from the Department of Health, Education and Welfare regarding constraints and obstacles limiting the do- volopment of effective integrated service systems. (Appendix. 3) 4. Discussed with a representative from Assemblyman John Knox's office his proposed legislation for regional government. 5. Evaluated and reported to the Commission on a local initiative petition for an ombudsman for Contra Costa County. 9. Evaluated the proposed plans for a countywido human resources information system developed by the Haman Resources Agency with respect to the implication on consumer protection, and participated for a short period with the Human Resources Agency's Confidentiality Committee set up in relation to the information system. The Com- mittee's position on the human resource system was submitted to the Contra Costa County Board of Supervisors and the Director of the HRA. (Appendix 4 5 5) -2- r 00201 7. Participated on the Joint Monitoring Team on Information Sharing, Implementation plan number 7. This major activity stemmed from the concerns with the Human Resources Information System and a request by the Commission that the Legislative Task Force join with the Sub- stance Abuse Task Force to monitor the Information Exchange Feasibility Plan V. The major purpose of this effort was to develop a systematic mechanism for exchanging information which would safeguard the client's privacy, and assure confidentiality of his/her records as pro- tected by the law. In addition, the team desired to examine those areas of client privacy that are not already protected under law, This led to an extensive study of confidentiality policies and practices of the eight participating Allied Services agencies, Efforts in this area with members of the Substance Abuse Task Force are continuing, and a separate report will be issued by the Joint Monitoring Team when the task is completed. The Commission received a preliminary report of the work of this Joint Team in a status report in January, 1975. (Appendix 8) i8. Assessed constraints limiting service adequacy and integration among the eight participating agencies. The agencies involved were: - The Contra Costa County health Department - Contra Costa County Mental Health Services - Richmond Unified School District - Contra Costa County Social Service Department - Contra Costa County Medical-Mental Health Services - Social Security Administration - Contra Costa County Probation Department - Richmond Model Cities (city of Richmond) This major ongoing thrust of the Legislative Task Force was to attempt to identify, assess, and make recommendations on the adequacy of service, con- sumer protection, and laws and regulations (or the need for them) that con- strain or block effective service delivery consistent with the goals of the Allied Services process. The method utilized to obtain information was for 1 -g- ' 00202 the Legislative Task Force to request directors of the eight agencies parti- cipating in the Allied Services Project to prepare brief summaries of current laws and regulations (federal, state, and local) affecting their operations and identify legislation and regulations that either impeded or were needed to facilitate efforts to integrate and coordinate services. in addition, a questionnaire was developed and formal interviews were carried out with the agency head of each of these participating organizations. (Appendix 7) The interviews included detailed discussion of their summary statements, Including the identification of which current obstacles were of a legal nature; which were results of agency intepretations of the law; and a discussion of interrelationships of legislation and regulatory blocks at federal, state, and local levels. All but one agency (Richmond Model Cities) contributed information to this report. Following the interview, members of the Legislative Task Force compiled a report utilizing the written materials which were submitted to them. Legislation and regulations were requested when available. Individual follow- up contacts were made to the interviewees by assigned Taal,Force members. Drafts of the interview reports wore then sant to those persons interviewed for their review and comments before they were finalized. Legislative Task Force members were then assigned the analysis of subject areas as it related to each agency. The results of these Task Force efforts are presented in this report. -4- 00203 1 1.. ADMINISTRATIVE JURISDICTION One of the major areas where clarification was crucial involved the precise determination of the various administrative jurisdictions governing the, function of these agencies. All of the agencies included in the review are established by one or more levels of government, are controlled by municipal, county, state, and federal laws, and are totally funded from public, funds. The combinations and complexity of governing regulations and laws varies from agency to agency. The arrangements for funding also vary and are largely affected by what is available and obtainable in certain program areas. A. Richmond Police Department The Richmond Police Department is a function of the City of Richmond and is authorized by the Richmond City Council. Except for occasional demon- stration grants, it receives all of its funds from the general taxes levied by the city. Ilowever, the laws enforced by the department are enacted by the City Council, the State of California, and the United States. -a 13. Richmond Unified School District The school district is governed, in accordance with state laws, by the elected school board. The board has authorization to sot certain policies and to authorize the levying of taxes within the district. The educational program, including such things as staff qualifications, textbooks, and curriculum, is governed by the State Educational Code. In return for compliance with the State Code, the State provides substantial financial reimbursement for the costs of the educational program. C. County Probation Department The Probation Department is operated by the County under the direction of the Superior Court in accordance with the'State welfare and Institutions Code and the State Criminal Code. The federal law Enforcement Act provides some funds on a limited program grant basis. The California Youth Authority sots standards for staffing and programs for juveniles and inspects local institu- tions for the detention of juveniles. ' -5- 00204 D. Medical 6 Mental Health Services Medical Inpatient and outpatient services are authorized and adminis- tered by the County in accordance with state law. Mental Health Services are administered for the County In accordance with the state law which provides financial reimbursement for a substantial part of the cost. The eligibility of Individuals receiving the services for payment of their medi- cal and mental health costs Is governed by the state and federal law relating to the public assistance programs. E. Public Health Services Public Health Services are administered by the County In accordance with the California State Health and Safety Code. Certain specific programs such as Family Planning and Screening for lead poisoning are provided through specific federal and state legislation. F. Social Services Social Services, Including income maintenance, are administered by the County in accordance with federal and state laws and regulations. The local agency is supervised by the State Department of Health (Social Services) and the State Department of Benefit Payments (income maintenance) . G. Social Security Administration The Social Security Administration is a federally controlled agency provid- ing services to counties and is governed solely by federal laws and regulations. It is a division of the Department of Health, Education, and Welfare. 00205 i II. LEVEL OF FUNDING FOR FISCAL YEAR 74-75 A. Sources In order that the Task Force might assess the potential financial capacity '? for service delivery, the level of funding for each agency was obtained for the current fiscal year (74-75) . The funding source, adequacy, and extent to which the use of these funds is restricted were also obtained. The govern- mental source and the dollar amount of funds are presented in Table 1. B. Restrictions on use of funds Restrictions on the use of available funds were most obvious in the form of categorical aid grants (most often federal in origin) available for use only in specific program areas. Four of the agencies interviewed (Police, Probation, Health, and the Schools) mentioned being subject to the strictures of categorical aid grants. Those agencies mentioned the dilemma faced whon specific funding ended and the agency was forced to deal with continuing or not continuing a service by diverting other resources. (This is almost impossible.) The same problem was faced tr. the use of special project funds. The School District specifically cited the funding restrictions imposed by passage of SB00, (restricts increases in real property taxes) which limits revenues available to the school. (This also has obvious implications for the problem of "Ade- quacy of Service".) Same state and federal categorical funds are close-endod appropriations, which the state allocates to each school district. Others are close-ondod, for which school districts must submit their proposals in compe- tition with others. Since categorical funds are restricted for specific use, i there is no room for versatility. It was also pointed out that "the Board never looks for funding of successful projects when the project grant runs out. They lot the program drop" The Health Department spoke to this issue by stating that the funding amounts are generally not codified in law, except for a few specific programs. As in all categorical programs, there are restrictions on the use of funds. i 1 1 00206 C r O r •r tL1 R) /A r O A O in 1 r 7 J y ® p O i•1-) U of ! CV raj P •)') 1F t).. to n p `¢ L b? L CC X >>O r p Cl. O p Cl CL W ro .1.1GO rO r- O +J Lr a) L- iJ L 1- A r Vi C •1J C). 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C p 4 C = -4 trto O v t r CL' a 4-3 CT in Ql L � ro +°+'co" ++ cQ� 2 Cn ro CT U 4- Q it E 1 r r r 1 IC1 cuL r •r •r 1 1 fV •r r- .D f0 .-+LLJ E to N E C E c NCb C E C b 4.) cu C]> CO C C C O O MO N O W O N O M O Co.- 4'•r M p•r •t- 41J to.r CT•r N•r ii►r r r r r M r• C ttl W V) irk t�T r VT r V)r- VT LT E N 4J 1 u ro u u ro u ! W = N > M 4t- 002 4J n iuj W Z N J W •N a)N N C O tC CU W W J Q U C •C r J O F-- W O Jc= rQ-+?C)Z ClrVi} cu O U H•EC CID 1U+.EC m O ' V W W pWZ~ U W W — CU U p J U Z SD inin0 in �N co .G Na d a.- r ky' 7 Special Projects funds are limited, in that some are designated for cortain age groups while others are for geographical or special ethnic groups. These funds are also for specified periods of time. Thus the amount of services rendered and how long those special services are available are limited. Many times these services are no longer available once the grant has terminated. C. Adequacy of funds This was a relatively simple area to analyze, since all agencies which spoke to this area were in accord that their level of funding was too low; therefore, services delivery was also limited becauso of the lack of fiscal support. A significant problem stated by the Health ])apartment was the tack of continuity in programs because the funding shifts without continued support to existing programs. The development and maintenance of specific programs was too dependent on the uncertainty about availability of funds. It was also pointed out that there is no one person designated to seek special projects funds for that agency. Thus when an application is made it is usually pre- pared by whoever on staff has the time to prepare it. (Usually the Planning Group of HRA is not utilized to any degree in this effort.) However, the major impediment to effective service delivery was felt to be the limit on :asources i oceuring in the county and state budgets. Funding is inadequate in relation to the kinds of services and quality of programs that should be offered. III. LEVELS OF REGULATORY OBSTACLES r 5 After ascertaining the administrative jurisdiction under which these agencies operated, and the funding sources, attempts ware made to distinguish at what r level regulatory obstacles had been identified by agency staff. A. Federal Few obstacles were noted by the agencies at this level, except for Social. Services which found itself in conflict with separate parts of its program ad- ministered by different levels of government. Most of the agencies interviewed (six) were not federally administered, even though they all may be receiving some federal funds. However, this area was not considered a major problem for Social Security, the one federally administered agency participating in the ' Allied Service process. .�L 40248 D. State Most problems were noted at this level, with the state having respon- sibility for administration and the counties responsibility for operations. There seemed to be a generalized feeling that in addition to inadequate State funding (uniformly cited) , the State was too removed from the actual problems to administer. Additionally, it was mentioned by a representative from the health Department that the State mandates more services than available funds and staff can provide. It was also stated that excessive control on the part of the State inhibits operational innovations. (State legislation SBOO was cited.) C. County Probation and the Health Departmont were the only agencies to speak specifically to this area, citing the obstacles of budget and staffing. How- ever, all agencies cited inadequate financing and staff as contributors to inadequate service delivery. D. Multi Social Service particularly spoke to the need for service intogration between all levels of government. It was stated that there should be reason- able integration of programs administered at the federal, state, and local levels, with a means test (eligibility requirements) for Social Services and Income Maintenance being administered at the same levels. A problem exists with the adult programs because Income Maintenance is administered by the Federal government and Services are administered by the State and County. Integration must occur at the local level in order to effectively respond to the needs and desires of the community. It was stated that the supervisory role between the State and County should be redefined. The State has too much control on program, After iden- tifying what is to be accomplished, State control should only extend to those areas where uniformity is required between counties, e.g., State reporting and forms. The more removed from those doing the job, the more ludicrous the attempts are to define and control how the job is done. Excessive control without workable knowledge of local needs inhibits effectiveness and innovation. 00209 TV, PlIOG11AM OBJECTIVES The Committee attempted to ascertain the formal goals and objectives as well as the informal direction being generated by agency staff. Seven of the agencies operated under the direction of major program objectives. Dour of these had very clearly defined areas of involvement, while three of these agencies (Health Department, Medical Services, and Mental health) were operating under objectives that were stated in very generalized terms. The one agency without a statement of definite major objectives, Social Services, was described as being in a constant flux and operating to a large degree without established priorities at the federal, state or local level. The goals and objectives for Social Services and Income Maintenance aro in the process of being developed by the Social Service Department and human Re- sources Agency. Because this is occurring at the County level, administration fools that this demonstrates a major problem with public welfare legislation. Wel- fare logislntion is viewed as addressing issues from the wrong perspectives (i.e. , mandatory or required services, which are an and in themselves) without specific objectives us to the focus of efforts. (The WIN' program is an example.) It w;is stated that the local agency is told to do certain things without a definite statement of objectives. Accountability is for taking a particular action, not on what is achievod with the action. Administration fools there should be no man- datory or required services; instead federal and state government should identify what problems they wish to solve and determine how much money they will spend on these particular efforts. Federal and state government should estnblish priorities and define objectives, then the county or local entity should be allowed to propose its own method for meeting these objectives. A general objective of the Social Service Department is to remove barriers which prevent clients from successfully getting off aid (becoming self-supporting) . In this context two kinds of goals are said to be confused: those requests by the clients for services and those of the public which deal with community-wide problems. These goals should be clearly distinguished and addressed in accor- dance with the resources committed to them. _10- 00210 All three of the agencies with generalized objectives were dissatisfied with the focus of the agency directions, most of which are codified by state laws. For example, medical and mental health services are basically oriented toward inpatient care, where administration sees the need to be in the area of outreach, early treatment, and prevention. Again, Social Services administration felt that service areas would differ rif there were some reasonable means of long-term priority-setting. Basically, priorities are set as crises occur, with no real commitment to services. Usually programs are given priority based on the level at which the program is fundable. This was also the feeling of administrators for other agencies. Those agencies with clearly stated objectives were those working within a limited scope of human services delivery. This is clearly demonstrated by the objectives of the Police Department and Social Security administration. Those _ agencies with a wide range of services were less inclined to have clear objec- tives, and, as found with one (Social Services) no stated major objectives. A. Service Areas Those agencies %with clear objectives were most specific in doscribi,.g their services arens. For example, the Social Security Administration stated that it provides financial assistance in four categories: (1) Old Age, Survisors, and Disability Benefits based on wago deductions for con- tributors and their families; (2) Medicare benefits for the aged and disabled; (3) Supplemental Security Income benefits for the aged and 1 disabled (the Fedoral Public Welfare Program which replaced the state programs of Old Age Security, Aid to the Disabled, and Aid to the Blind) ; and (Q) State Supplemental Payments (the state supplements the Federal SSI grant in order to bring grants up to state standards)." Some of the "service areas" were described in terms of geographical boundaries. For example, the Police Department's service area was the City of Richmond, which reflects a difference in interpretation of the term. The liealth Department described its services by addressing the kind and number of staff available to provide services in a given program i.e., Public Health, Housing and Sanitation. It also designated the four main offices located in Richmond, Martinez, Pleasant Hill, and Pittsburg, which service the major geographical areas of the county. ' -11- i 00211 B. Adequacy of Services None of the agencies felt the services they offered were adequate; a few were more nearly adequate than others. Some of them were very specific in stating the problems and recommendations considered to be significant to this issue: (J) Medical Services and Mental Health: A significant problem in the delivery of services is the restrictive eligibility requirements and general funding mechanisms for the categorical programs, particularly in drug abuse and alcoholism. Eligibility requirements for all health services should be more liberal in their specific requirements as well as the population they cover. The Medically Needy Only program (with its liability) results in people being at low economic levels before they will secure help. Thus It perpetuates crisis interventions rather than a sound program of positive health. Recommendations have been made to the Human Resources Agency which would simplify and broaden eligibility, but no actions have been taken to date. The patchwork programs and different eligibility requirements are not the only deterrents to patients' using existing services. The current thrust has boon to determine eligibility prior to receipt of service, which also screens people out of the delivery system. More consideration should be given to the patient's con- dition in determining when and where the eligibility information will be gathered. The concepts in the Prepaid llealthPlan and Health Maintenance Organizations should be applied in order to make services more accessible and more adequate. Gaps in mental health services are occurring because state hospitals are being closed and community-basod programs are not being funded. In addition, Short-Doyle community mental health programs are decreasing as eligibility ro- quiremonts become even more stringent and the fee schedules become higher. (2) Health Department: The level of services Is not considered by staff to be adequate, primarily due to lack of funds and staff. The department is also ' mandated to provide more services than it has funding to provide. The require- ments for eligibility determinations and the different eligibility standards for ' each program present major obstacles to the accessibility of services to many clients. Funding sources may also be unnecessarily rigid in determining what organizational entity will administer a particular program, which is detrimental to integration or coordination of the various parts. An example of these problems exists with programs for alcoholics. -12- O0212 A gap in health service occurs in the public schools because county policy is not to spend money where the schools have their own revenue, and schools are not committing many resources for health. There are no federal or stato-mandated children's health programs (except possibly Medi-Screen for AIDC children) . There is also a problem with various departments working together, partially because of the differences in philosophy of their personnel. How- ever, good cooperation exists between the Health Department, Social Service, and to a lessor extent with Medical Services, Probation, and the Sheriff's Department (in this order) . The degree of coordination is dependent to some extent on the sharing of mutual clients. The case load determination with respect to nurses is made by the super- vising Public Health Nurse (PHN) . The case load ranges from 00 - 120, which does affect the rata at which those cases are followed up. (The supervisors also determine if the PHN has time to carry out other special activities) . In fy=-LL - addition, there are several road blocks to securing qualified nursing staff; one is the salary level, another is inability to got jobs reclassified. For ox- ample, nurse practitioners are paid the same as PHN's. Docontralization of services is viewed as the best way to carry out the department objectives, It is more profitable to the clients if services are taken 1 whore they are easily accessible. In some instances it is not possible to take services into the community (for example, family planning clinics where special equipment is necessary) . It is anticipated that as the Health Department establishes long-range goals and plans fo_• future services, careful consideration must be given to the kinds of services which are reimbursable. Many of the services now provided have no funding other than county funds to support them. Thus the amount of services rendered is limited. Priorities for services are based on immediate needs and the extent to which the Health Department vs some other voluntary agency is equipped to do the job. 13- 00213 C. Duplication of Efforts Only one agency mentioned this specifically: Social Service indicated that some client problems --(by their nature)-- require the involvement of more than one agency; for example, children who are battered or neglected are the concern of Protective Services for Children, but there are usually many problems addressed by other agencies working with the family. Emergency f Assistance (food rind shelter) depends on the applicant's eligibility, regardless of his need. It was also felt that the Social Service Department should sub- sidize private food resources. It has been the County's decision to use the W11-2 form in General Assis- tance. The rationale is that General Assistance applicants may be eligible for Medi-Cal or other categorical programs, and use of the lengthy form reduces the number of different forms required. V. LEVEL OF STAFFING After considering the goals and objectives of the agencies and the level of funding and services provided, the Committee examined the level of staffing in j each agency with regard to: (a) restrictions on flexible use of professional staff, (b) fulfillment of commonly accepted staff standards, (c) procedures for setting program priorities and staffing accordingly, (d) recommended action, and (e) who should take the action. The analysis is presented by agency.in Table 2. A. Flexibility There were varying degrees of restriction in the flexible use of professional and allied professionals by these agencies. Some of the concerns raised included: (1) A degree of flexibility which might prevent follow-through with a specific client. (2) Too much restriction in the use of allied professionals. (3) Bureaucratic processing, which limits effective minority recruitment. (4) Limited use of non-county staff, and; a (5) Limitation or lack of funds for required in-service staff training. -14- lY. 00214 TABLE H - AGENCY STAFFING RESTRICTIONS ON MEETING COMMONLY PROCEDURES FOR RECONIbiENDED WHO SHOULD AGENCY FLEXIBLE USE OF ACCEPTED STAFF SETTING PROGRAM ACTION ACT PROFESSIONAL STAFF STANDARDS PRIORITIES/STAFFING ''HEALTH There were none men- State Law sets the stand- Set by State Law, Amend Duffy Bili Agency DEPARTMENT tioned for professional ards-there was no state- County, and fundable to include and staff. The Duffy Bill ment as to whether the special projects financing of re- Legislature relative to licensing department meets stand- quired education does not provide time ards. updating and better or funds for updating utilization of al- required training. lied professional Also there is restric- staff. tion in the use of a1= lied professional staff SOCIAL There were no major There were no specific The procedures Ask the County County _.SERVICES administrative re- standards mentioned, nor are set by the Administrator's Administrator's strictions mentioned any statement relative County Administrator's Office to supply Office except in the Adoption to meeting standards. Office. copies of criteria Division; and the con- and procedures for trol of utilization of setting staffing staff imposed by the patterns. County Administrator's Office. '.`SCHOOLS The law appears to be The Ryan Act limits The procedure for Lobbying to develop Parent-Teacher too restrictive in the staffing patterns and instituting change is appropriate legis- Organizations, use of Allied proles- utilization. There are ultimately the local lation to set local & State, sional staff. state guidelines but no school board, state class size and to school board, C specific knowledge was school board, Supt, of allow utilization Supt. of Pu- given as to whether Public Instruction of allied profes- blit Instruc- they are being met. and the legislature. sional staff. ition, and legislature. CA a r� 5v' r -IaJie 11 ccamr-nued TABLE -I - AGENCY STAFFING RESTRICTIONS ON MEETING COMMONLY PROCEDURES FOR RECOMNIENDED WHO SHOULD AGENCY FLEXIBLE USE OF ACCEPTED STAFF SETTING PROGRAM ACTION ACT PROFESSIONAL STAFF STANDARDS PRIORITIES/STAFFING SOCIAL Claims representatives There were no specific There were none men- Request SSA to Regional and SECURITY carry each application standards mentioned. mentioned. supply staffing National Execu- through to completion. standards and tive Offices. Other matters such as criteria used in Medicare may be hand- meeting program led by specialized goals. staff. POLICE There was no specific There are no known Available funds for Develop legisla- kormunity law DEPARTMENT statement on flexible specific standards programs and staff. tive mandates !enforcement staffing. The Com- mentioned. which would rganizations, mittee's knowledge in allow ereater use department heads this area indicates of allied profes- and legislature. the law prevents the sional staff and use of allied pro- make the standards fessionals. uniform statewide. MEDICAL Civil Service's None mentioned aside -Crises intervention Request depart- Agency and MENTAL procedural bureau- from State licensure -Available funds ment to speak to legislature. HEALTH cratic processing for professional staff. -County Administra- specific stand- limits effectiveness tors. ards set by state of minority recruit- and department. ment. PROBATION There were none noted. No specific comment The County Adminis- Request depart- cency and State made relative to this trator's Office. ment provide Legislature. issue. case-load worker C ratio. ; L to r 'r f C 13. Professional Staff Standards and Priorities Staff standards and priorities are set by state law for Public Health ' (Medical Practice Act and Nurse Practice Act) , but the extent to which they are met was not determined. The Ryan Act establishes personnel staffing patterns for schools with the priorities for instruction also being established by State Education Codes. Aside from these instances, there were no specific staff standards stated by the other agencies except for those historically sot ' by the county hiring practices. C. Utilisation of Staff The health Department spoke particularly to stuff utilization. Although ' standards are necessary and serve a useful purpose, they tend to restrict the flexible use of staff, particularly with para-professionals. Para-professionals a aro not licensed and the department must be careful in their assignments, State Attorney General Younger issued a report which was critical of the extensive use of allied professionals. Even though community workers might be per- forming functions normally done by professionals, they are not paid according to their level of performance. For example some community workers have been employed since 1905 but are still on project status, because they are not allowed to advance and become permanent employees. 1 _ 4 a f. 00217 VI. CITIZEN PARTICIPATION (Policy Making) The Committee examined the extent to which citizens participated in policy making, their assurance for consumer protection (confidentiality) , and mechanisms for client grievance. Citizens' participation as it cur- rently exists in the eight Allied Services Agencies is entirely advisory in nature. Two approaches predominate: The "Advisory Board" approach as In Health (Family and Childrens Services advisory committee),Schools, hied ical-Mental Health, and Probation; or the informal community outreach approach that solicits community advice as used by Social Security and the Richmond Police. (Operation I.D.) . SNone of the agencies dealt with citizen's participation in the area of con- fidentiality. The home Health Agency liar, a Poor Review System that may deal with grievances,although this is not spelled out. The Social Service Department has a "Fair I•learing" procedure for client complaints. None of the citizen's participation programs really involved the citizen in policy-making. It is clearly spelled out that "advisory" groups are just that, ABY advisory, and the Board of Supervisors is free to ignore their advice. This fact derives from the concept (simplistically stated) that in a democratic ' society the citizens set policy by electing officials to represent their point of view who in turn hire staff to carry out the will of the electorate. The process can work well for small communities (30,000 maximum) but it becomes useless in large communities where the elected officials must hire thousands of people to staff the various institutions the community needs to function. It is thus impossible for a small group of elected officials to know all the needs of the communities they serve. ' Some specific comments made by various agencies on the issue are as follows: A. licalth Department There is organized community participation at several levels. The Health Department has an advisory board (largely medical) that meets on a regular basis. Many projects have their own community advisory boards, a.g. EPSDT, the "Health, Older Americans Project" and the alcoholism program. The Homo Health Agency has a peer review system that utilizes both community and pro- fessional input. -16- � OUz18 s B. Social Services There is a Fair hearing procedure open for clients' complaints re- garding Income Maintenance action. There is an informal system in roster Care, Other than those, the "squeaky wheel theory" applies. C. Social Security Although there is no formal structure for community participation, the District Office and branch maintain an active program of meeting with and speaking to interested community groups. Community organizations such as councils on aging are solicitied to malce recommendations concerning deficiencies in the Social Security programs. These recommendations are forwarded on to Central Administration (Washington, D.C.) for considers- tion in developing legislative proposals and administrative policy. Commu- nity groups havo been asked to assist in locating persons who may be eligible for benefits and assisting them mala application. 1). School s Under Title 1, community participation through advisory committees is mandatory. There are 100 members, forming advisory committees at 41 schools. They include reprosentat'ves from the schools and community. Membora are selected by the principal and the Board approves them. In r addition, there aro PTA organizations in all but two schools. (They have parent clubs instead.) Some principals have parent advisory committees. Each vocational education program has an advisory committee. The Board of Education also appoints ad hoc committees, which include citizens to work on specific issues and provide advice to the Board. The significant impact those advisory groups can have on policy decision was demonstrated w in the Boards attempt to forfeit state funds rather than to comply with affir- mativo action policies set by the State Department of Education. The efforts tof those groups not only forced the State Department of Education to adapt guidelines regarding affirmative action compliance, but was instrumental in the.adaption of an affirmative action policy by the School Board. Complaints against teachers made by parents are usually worked out at the school but can be referred up to the superintendent. The rules and pro- cedures for expressing parent concerns are printed in English on a card and must be reviewed and signed. -17- s � _ OU219 .i *i I� E. Police Generally the community is apathetic in participating in Police Policy, except on particular controversial issues. This was demonstrated by the lack of motivation in the Operation I.D., Burglary Prevention Program, The lack of participation is attributed to the feeling of "Don't want to get involved". Neighborhood meetings with police officers are encouraged and speaking engagements are invited. I . Probation The Juvenile Justice - Doli.nquency Prevention Commission is an ad- visory hoard to the Department and Juvenile Court. TABLE III COMMUNITY PARTICIPATION POLICY MAKING CONFIDENTIALITY GRIEVANCE Health Advisory None Homn Ilcalth Many special advisory .(peer review) committees Social Family Q Children's None Income Maintonnnce Service Service Advisory Committee Schools SAC DAC Mandato None None Vocational Education s Advisory Committee Medical Mental Health Advi- None None Mental sory Board and Drug Health a Alcohol Advisory Boards must have consumers. Probation Juvenile Justice-Delin- None None queiicy Prevent. Comnit- tee is advisory to De- partment and court. Social Solicits advice from None None Security community organizations on program deficiencies. Requests help in finding clients Police None currently. None None Request some outreach. a -18- �'Y 00220 { a r d r' r VII. CONSUMER I'ROTEGTION In examining the area of consumer protection, the Committee utilized materials from the Interviews as well as information derived by working with the Joint Monitoring Team and tho Human Resources Confidentiality Committee. This proved to be an area where the Committee felt a thorough assessment should be made on a lona;-term basis. Hopefully, this will take place over the next Q months within the framework of the Joint Monitoring Team efforts, A. Health Department The Health Department operates under a policy of an individual determi- nation of whether information should be shared based on whether or not it is in iiia patient's best interest (within existing legal constraints) . After reviewing the present practices of information exchange, it was evident that there is an attempt at preserving the clients' rights to confidentiality, However, there aro some concerns regarding the following areas: (1) the release of information form allows that "any" information can be disclosed; (2) the ease of access be- tween the: Health Department and Medical Services does not require, that the purpose for the information exchange be cited; (3) the extent of the Informa- tion given for identification purposes; (4) in a court subliouna of rocords, the "public interest" is not defined; and (b) several items of information received wore marked N/A for not applicable, but there was no policy established to tgovern the manner in which it may be shared whon applicable. 13. Social Services Department The lawn oil confidentiality which apply to the Social Service Department j are vague, and when used they are interpreted as needed. There is no written departmental policy. Professional staff has to determine whether the release of information will be helpful to the client. It was evident that there needs to be mora than a client-by-client approach in determining what information can be shared. The agency needs to develop a formal system for sharing information and policies governing the confidentiality of this information, particularly because of the complexity of its component parts. As a result of the Allied Services efforts, a task force has been appointed to develop agency policies -18- 4 00221 and procedures. To date little progress has been made in the area. The Chairman of the task force has stated that they are awaiting the interpreta- tion of new regulations. . C. Richmond Unified School District The California Education Code contains a section on confidentiality which governs the sharing of total information. School records are confidential and are unavailable to outside agencies or persons without written permission from the parents. However, teachers and school counselors can speak in genera- lities concerning the behavior of a student without such written permission, and they do so with Protective Services Workers, the police, and probation. The present practices for information exchange were reviewed with a repre- sentative of the agency, but the extent to which present practices would be maintained was uncertain because of now codes governing information-sharing. Further study of the now State Education Code is necessary to clarify some of the questions raised with respect to who may receive information from the agency, ' the kind of information that is shared, and what tho parent's and student's rights are. D. Contra Costa County Medical Services The Committee raised numerous questions regarding the present practices Iof sharing information. Sonic of them which need to be clarified include: (1) NOOK what procedures are used to confirm who is malting a request by phone, (2) what aro the procedures for handling records in Alcohol Detox outpatient facilities, and (3) in Methadone programs. There was considerable concern about the circumstances under which the "blanket release of information" farm is used. It was not known by agency staff whether there was a policy regulating its use. A more specific release of infor- mation form is needed to prevent the implication that a person "has been re- ceiving mental health treatment" because of the rejection of the general request for release of information. I 1 -2tI- 00222 i Catif;r:;Sit! llCiltnd 1111;, inutual ..lt{6riog of i•:S 11Gia :ii".L:[.L' orltal ;stl 1 !•I }i!":i ti: I'CiGbrd:; ':?ltil elle Iii Ilth Di'p1 trtnI.ent %vith no burden o" proof is_; to :`illy iltf�Jrl ation is neecle-d haute llE L... forth. 'l't;cre h; ;l t;r�:ve breach of On: c:li=:nt'ii right to confili:'.ntiality callsod by the pro."'wit practi f.- that "tile ;_7�tl:lt.iit:n9rlt dell: rray t;iVU Out information it!; to 1'ihothur or not, a client did car clad mi' to c3:.J a clinic vii;it". Ii. Michniond Probation All Adult Probation D:)partment records are public for 30 days. Juve- nile records are never public records. There are no restrictions for providlnri inforrn ztion to either agencies that have a mutual relationship (treatment and/or roliabil:tc ion) l-:ith the client. The its;eney feel:; it dogs have a problem in t;c:ttin[ information through formal channels from other 1goneies. There is no sst policy oil how Information is "secured" once it is in the � = files of the Probation Department. It is Cenerally assumed that information. may be shared between agencies without release. Thi) present practice of information exchange may vary in some divisions. A case by case determina- tion in some divisions is made of whether or not there is it "mutual relationship" ' vrlth tie agency re questing the Information. I.ov:over, thc:ro is no set policy on hors to interpret I'mutual r4olationship" nor Is there any gonarnl inservicn training of staff on )low to make these: decisions. Fvcn though a consent form Is available, it is not considered official.* jt F. Police Denartment A decision by the California State Supreme Court known as the "T.N.G. Decision" (the initials of the youth involved) prohibits information on juve- niles haing given to anyone except by court order. I:owever, a county Superior Court judge leas interpreted this to allow that information (not full reports) can be provided to concerned agencies with bonafide inte;:ests. Tho rap sheet on adults can be provided, but not on juveniles. The victim of a crime may also request information. Information is exchanged with School officials -and school counselors who are assigned to work with the police on -21- K * The Probation Department submitted a paragraph it believes is a mare correct statement of its records-sharing policy than this one. Although the Le913- lative`Task'Force retained the original paragraph, the Probation Department'n ` statement is included on the opposite page. 002[►(Z )24 ?? a and procedures. To date little progress has been made in the area. The Chairman of the task force has stated that they are awaiting the interpreta- tion of new regulations. i C. Mchmond Unified School District The California Education Code contains a section on confidentiality which governs the sharing of total information. School records are confidential and ' are unavailable to outside agencies or persons without written permission from the parents. However, teachers and school counselors can speak in genera- lities concerning the behavior of a student without such written permission, ' and they do so with Protective Services Workers, the Police, and Probation. The present practices for information exchange were reviewed with a repre- sentative of the agency, but the extent to which present practices would be maintained was uncertain because of neer codes governing information-sharing. Further study of the now State Education Code is necessary to clarify some of the questions raised with respect to who may receive information from the agency, the kind of information that is shared, and what the parent's and student's rights are. ' D. Contra Costa County Medical Services The Committee raised numerous questions regarding the present practices ' of sharing information. Sonic of them which need to be clarified include: (1) what procedures are used to confirm who is making n request by phone, (2) what aro the procedures for handling records in Alcohol Detox outpatient facilities, and (3) in Methadone programs. There was considerable concern about the circumstances under which the "blanket release of information" form is used. It was not known by agency staff whether there was a policy regulating its use. A more specific release of infor- mation form is needed to prevent the implication that a person "has been re- ceiving mental health treatment" because of the rejection of the general request ' for release of information. 1 ' -20- 00222 tr I.. Richmond Probation ' Use of Adult Probation Records by Outside Agencies and Psychiatrists ' Records of the Probation Department in the Adult Division are at all times open to the inspection of the Court, by any person appointed by the Court for that purpose, as well as all magistrates, chiefs of police or other )lends of police unless otherwise ordered by the Court (1203.10 P.C.). The Probation Officer may also direct that probation records should be mndo available to, and may be reviewed by, other agencies, including Probation ' Departments, recognized social agencies, and law enforcement agoncies. Information may be released to other agencies, or' parties, upon receipt =- = of an authorization for release of information signed by the probationer. ' Upon order of the Court, probation records and reports should be made available to psychiatrists, including psychiatrists appointed by the Court to examine persons known to the Probation Department. k. The rationale lichind the mutual of 1'1-.'-u-diurl Survif;,un; and Mental livJth record:; with the Health Depertatent with no burden of proof at. to why the jakirmation Is needed should be -;-M forth. There is a grave breach of t!i,-.- clitntls right to confidtintiality caused by the protiont practice that "the appointment, d(-f;l-. tray givu out information as to whother or not a client did or Elid not mOvi a clinic visit". 13. Richmond Probation All Adult Pralintion Department records are public for 30 days. Juva- tjilo records are nuver public records. There are no restrictions for providing information to other agencies that have a mutual relationship (treatment and/or rehabilitation) with the client. The agency fools It does have it problem in getting information through formal channels from other agonc!as. There is no set policy on how Information Is "suclarod" once It Is In the files of the Probation Department. It Is generally assumed that information. may be shared between agencies without release. The present practice or Information u%change may vary in sonic divisions. A case by case determina- tion In . a dIvislomi is made of whether or not there is a "mutual relationship" J with thajigeticy requesting, the information. However, there is no oat policy on hoi-i td'interprot; "mutual relationship" nor Is there tiny gonornl inservicn training of staff on how to make these decisions. Even though a consent form in available, it is not considered official.* F. Police Department A decision by the California State Supreme Court known as the 11T.N.C. Decision" (the initials of the youth Involved) prohibits Information on juve- niles being givesi to anyone except by court ordar. However, a county Superior Court judge has Interpreted this to allow that information (not full ruports) can be provided to concerned agencies with bonafide Interests. The rap sheet an adults can be provided, but not on Juveniles. The victim of n crime may also request information. Information is exchanged with school officials and school counselors who are assigned to work with the police on -21- The probation Department submitted a paragraph it believes Is a more correct statement of its records-sharing policy than this one. Although the Legis- lative Task Force retained the original paragraph, the Probation Department's statement Is included on the opposite page. 00224 i the Diversion Project. Other than that, it was stated that the police have difficulty in obtaining information, which they frequently need to get sufficient background in order to understand the situations with which they aro dealing. They make Iimited referrals to Mental Health and (with tho now Allied Services effort) to Social Services. There is good coordi- nation with the Protective Services Workers from the Social Service Depart- mont, as well as with the Probation Department. The Police Department feels that information should be free-flowing when it serves the benefit of the client. There was no policy or practice describing the present manner in which Information is exchanged to show how information given to other agencies is made "secure" once it is a part of the files of the other Department. in addi- tion, departmental orders relating to the release of information were not available, nor had the law (node) governing the confidential clause been made available from the State !attorney General's Office. G. Social Security Administration The Social Security Administration has a nationwide computerized infor- mation system. Data is not shared except in relation to the conduct of Social Security programs. Problems occasionally occur with mix-ups in names and numbers. It is possible to change names for Social Security purposes. (The now card will show the name requested, but the number will remain the same.) If the intent is illegal, the attempt to manipulate the Social Security record is punishable. A recent addition to the Immigration Statutes requires that if:.n alien applies for a Social Security number and cannot produce evidence of legal admission to wort: in the United States, the Social Security Administra- tion is required to notify the Immigration and Naturalization Service of this application. The applicant is always advised of this procedure in advance and if he wishes to withdraw his application for a Social Security number, no further action is taken and no information is forwarded to the Immigration and Naturalization Service. -22- 1 Qo2235 VII. CENTRAL INFORMATION SYSTEM In light of the proposed plan to establish a countywide Human Resources System, the agencies were also asked to express their views with respect to the countywide computer concept. Only three of the agencies made definite statements on this issue. A. Health Department The Health Department felt that certain countywide statistics are noces- sary for program planning, but there must be sufficient safeguards in a centralized information system to limit who has access to the computer and what information can be shared. All possible means must be employed to protect the confidondality of the consumer. Much of the information proposed for the central information system is already on computers in certain divisions. This central sharing of information may discourage the clients from utilizing the services. B. Probation Probation stated there is currently a State-levol, computerized system for criminal statistics (not an index) , but it does not provide sufficient information, The Probation Department is developing its own information system that may be integrated with the Human Resources System of the l-luman Resources Agency. C. Medical-Mental Health tMedical-Mental Health services felt that a large computerized information system should not be undertaken at this time. It could be potentially useful, but much homework and planning is needed in order to identify what the county department's requirements are and what system will best meet them. A computerized hospital information system could be useful by itself. In addi- tion, Mental Health laws will only allow the sharing of patient information with the patient's signed permission. IX. PROPOSED LEGISLATIVE CHANGES The heads of agencies were asked to make recommendations as to what ' legislative changes they would propose to better facilitate effective services delivery. Six of the agencies responded to this question, -23- 00226 f r P L t S A. Social Services - Social Services recommended the removal of legislative and regulatory restrictions which have served to mandate specific social service programs. However, with the passage of the Social Security Amendments of 1074 as re- flected in Public Law 03-047, it is believed that a large part of these concerns may have been relieved and an enormous stop forward has been accomplished. All mandatory social services have now been removed from the federal regu- lotions. What is left are five fairly broad goals and the requirement that a State Plan be proposed to implement the now Title XX Provisions. The focus ' now is on the State Department of Health, which must determine the content of the Slate Plan and the process which will be followed in reviewing and adopting the plan. Title XX seems to require only that the State Department of Health publish a plan find encourage comments to be made. There is no requirement for ci- tizen input and no requirement that public hearings be hold or other oppor- tunitias made for community and consumer input. It is important, however, that the State Dupartmont of Health develop a State Plan which loaves as much flexibility as possible with counties. Social Service oncouragod the Legis- lative Taslc Forca to recommend strong community-based participation in the development of the plan and in the review and adoption phases. D. Medical-Mental health Modicul-Mental health expressed grave concerns about the deplorable Llegislative cycle whereby "cutbacks are made in the Fall, legislators brag about them in the Spring, pressure is brouCht by counties (who bear the costs) , and then legislators make patchwork efforts to provide remedies." It was stated that the old mental health system of commitments was abused. Legislators didn't listen to concerns from mental health professionals, and passed the Lanterman-Petris-Short (L.P.S.) bill, which went too far in giving the patients choices for hospitalization. This has had a side effect whereby patients who are being treated for mental illness (but not hospitalized) are ' -24- s , 0022'7 getting picked up by the criminal law system. There is currently a review of the L.P.S. law at the State level which will attempt to move in the direction of granting more authority to local health officials and staff. It was suggested that a more liberalixed interpretation of current legisla- tion is needed to allow a patient to be held as an inpatient for a throe-month period without restrictive elements of the law where the person does not qualify for conservatorship. Additionally, more money is needed in the Con- servatorship program. C. Schools In the opinions of those interviewed (not the Superintendent or the Board of Educntion), the Ryan Act should be revised to allow more flexibility in the assignment of certified personnel. The limitations on revenue in SB90 nega- tively affect urban areas and benefit suburbs. There is an "urban factor" whereby expenses in large cities are greater, including security, mainten- once, insurance, and supportive services for urban areas to cover higher costs. S13I592 (Bill) was favored because it is a proposal to establish a rate of $50 pet child. 1). Probation Probation favored a proposed legislative change to require a B.A. degree for entry Deputies. It was suggested that there should be more diversion services provided that will prevent entrance into the Criminal Justice System. In addtion there should be efforts to expand the work furlough program in the Sheriff's Office. H. Police The Police Department recommended changing Section 625.1 of the WWI Code to eliminate the necessity of obtaining a warrant or a citizen's arrest to take into custody a juvenile who commits a misdemeanor not in the presence of an officer. Currently, citizens sometimes call the Police Department re- garding a juvenile who has committed a misdemeanor but will not sign a com- plaint. The Officer may talk with the juvenile but cannot take any further action unless he had witnessed the crime or a complaint is signed. This is not a major mom problem, but occasionally limits the actions of the police. There is an inconsistent ' application of this law in different cities. -25- 00228 i Juveniles were said to be treated too much like adults in the Juvenile Justice System. 'There should be legislative changes to make the hearings nonadversary and focus on the individual, not the crime. 44 F. Social security Social Security felt the most significant legislative proposal for change in the. Social Security system is contained in a bill developed by Congressman Ronald V. Aellums. It proposes taxing all incomes up to $25,000 a year and provides for a refund to low-income persons through the mechanism of the Federal income tax. X. COMMENTS AND CONCLUSIONS The Legislative Task force Committee attempted to assess its progress in ' carrying out its directives. After considerable discussion and reflection, it was agreed that up to this point the Committee was just beginning to appreciate the variety of problems and issues inherent in the administration of the various human service agencies. The question of human services integration is an issue much too large to be sufficiently tested out in a 21 year period, and most definitely as it relates to citizen participation. To date, there have been an insufficient number of issues presented where the very essence of the citizen's role (whether advisory or decision making) could be tested. nolative to legislative recommendations, the Committee found that the agencies were more inclinod to react to the adverse effects of legislation and regulations as opposed to recommending specific kinds of legislation that should be davolopad. However, some were very definite about the kinds of changes they would like to see take place. These suggestions need to be further ex- amined to determine if they can be developed into legislative proposals. 4 Even though some agencies spoke of the lack of specificity of program goals in the establishment of priorities for services and subsequent staffing, it was evident that the question of not enough funds was the prevailing issue surrounding inadequate service. Little attempt had been made to examine seriously how to reallocate what is available or to figure out ways of getting things done without expending new monies. There is no mechanism set up to evaluate the effectiveness of on-going programs or to determine the need for reallocation of funds. -26- 00229 f lCommunity (citizen) participation has not been utilized to any signi- ficant degree in program planning and review. Most often, advisory com- mitties were mentioned in the context of legislative retiuirements for the receipt of special project funds. Generally speaking, citizens have not been considered by administrators as having the ability to assist in decision- mason;. However, this Committee feels that the opportunity has not been afforded, nor has this input been given the support needed for successful Implementation. Agencies need to recognize that they exist to provide for the neods of the community they serve, and to accomplish this it is incumbent upon them to establish an ongoing system of community participation to set policy, insure client confidentiality, and provide a mechanism to resolve grievances inter- nal and external to the agency. Confidentiality and consumer protection turned out to be probably the lar- gost single significant issues from the point of view of the consumer. Those issues have barely been touched and will receive additional consideration by the Cotr,mit- too for the remaining Iife of the Project. The Committee, in cooperation with ilia Substance Abuse Monitoring Team, will work further to examine confidentiality T_ and consumer protection in the context of Information Sharing Implementation Plnn V. It is also an area which needs long term follow-up; thus the Commis- sion should consider ways in which this will be accomplished. The Committee further expressed concerns that the Commission has been oddrossing "implementation" issues and has not had the opportunity to addross In an in-depth manner how reprosentative a body it really is and how to bring about broader representation of its membership. Sufficient opportunity has not bean allowed to establish alliances with other citizen groups, particularly those In the County with similar responsibility. Thus, the long range goals for the Commission still need to be established and formalized. Another issue raised was the recent exposure the Commission had with an attempt on the part of another advisory group in the county to politicize the Commission. To data, the Commission has had no time to assess dispassion- ately the implications this has on its representational role or how best to be- come removed from this kind of area if so desired. ' -27- 00230 i ; The question of the autonomy of a citizens' body needs more in-depth study. A broad-based mechanism for continuing consumer (citizens') input at the county level in program planning and policy-malting in areas engaged in human services delivery needs to be established. The appropriate composition of such a group and the administrative base should be explored by county administration and the various commissions and advisory groups in the county. A viable financial support mechanism should be established as well as administrative authority for action. i i i 1 I -28- 002201 i 1 XI. RECOMMENDATIONS i THE LEGISLATIVE TASK FORCE COMMITTEE RECOMMENDS THAT THE COMMISSION: 1 1. Review the Report of the Legislative Task Force and take necessary action to transmit it to the appropriate parsons and bodies. 1 2. Consider reviewing its by-laws within the next a months and make necessary amendmonts. 1 3. Discuss and explore ways in which the Commission will be sustained when the project is completed as well as how it should be constituted and supported financially. 1 4. Consider expanding its efforts into areas and issues outside of those agencies 4 presently participating in the, Allied Services process. n 1 5. Roostablish contact with legislators regarding the possibility of sponsoring now legislation. 1 Q. Follow up the question of citizen participation in the review and adoption of the State Plan for Title XX. 7. Review the implications of the Commission's relationship to Project Stuff and -� the Allied Services Board in order that the knowledge gained might be shared with other citizen's groups and also be utilized as background in the 1 development of a county wide citizen's advisory body. 1 1 i E 1 1 -29- 1 00232 i { 1 1 1 1 1 1 1 1 1 1 APPENDICES 1 1 i i 1 1 �., 1 .+ } •�.Y�r "`� -a�,,�t�'�'++��r.irr�'.� '�v;..:.�C�-1^�,t�;� '�a �ntjr'(r." } ;>, � v s. * ` ��. ° APPCNDIX 01 ' ALLIED SERVICES C06911IfiS1ON or DESIGN 01'A PR1:-TEST OF TNF. AbUrD SERVICES ACT PROJECT ' Pnwr.CT PUNPose The Dnslgn of a Pro-Test of the Allied Servicas Act Project (referred to in this document as the Pro-Text Project) shall work to reorganise the human service delivery system of Contra Costa County for (e) Ensure maximum enordination between All portlnent elements in facilitating access to, and to improvo the effectiveness of, all the human servioesl (b) Assure accountability of the providers of those services to the consumers of the Project areal ' (c) Enhance utilization efficiency of human services roxourcexl (d) Assure maximum participation of the Project area in the Identification of their needs and in continuing evaluation of the human service delivery system, so as to achieve maximum personal independence, dignity, protection, economic sell-sufficiency, physical, social, and rental wollboing of individuals and families through the estabiislusent of an offectiva and efficient human services program. COMMISSION PURPOSE The Allied Services Cosrmiasion shall bring to the human services system the dent my And the strengths of the community at largo and shall work with all cervico constituents to assuro that the community is the ulthuto to•nnficidry of the activities of that system. 40234 � 1 ■ Br-LAxa Anrzctx COMMISSION ORCANIxATlox, Section 1, llama -- This group shall be known as the "Allied Service# Commission," horoafter referred to as the Commission. Rection P. Organitntion -- Tho Commission is a confederation of com- Munity and profranienal groups and organisations. Officers aro elected by the general membership to nervu as administrators of the Commission's business. These officals, togcthor with representatives from each committee, comprise the Exocutivo Board, which is the governing body of the Commission. section J. Affiliations -- upon acceptance by the Executive Board, the Commission my affiliate with local organitstions and/or groups consistent with its purponos. ection 4. Commission Autonomy -- Tho Allied Services Commission is an nutonomeus hcxiy. Actions by this body shall not be nullified by anyone other than Contra Costa County Board of Supervisors. Action taken by the Executive Board of the Commission shall be binding upon all activities of the Commission, subject to review and ratification by the full Commission. x.=rte ARTICLE Il COMMISSION MINURSNIP1 Section 1. Eligibility for Membership -- Eligible for membership are commun ty and professional organixations and groups and individuals living or working in the project area. Each organisation or group shall delegate one (1) representative and one (l) alternate to servo on the Cowdssion. Persons eligible shall be granted membership without regard to race, tread, sox, national origin, or political affiliation --membership shall not be limited. Section 1. Membership Status A. Active Members -- Active members are those current in attendance of the meetings who are within the jurisdiction of the Commlision and have full rights and privileges. Current attendance means not having missed three (3).consecutiva:•xotings. If this should occur, the member is subject to recall failing a valid excuse. Article III, Section 7, shall apply. Section 3, Rights and Responslbilittus -- Active members have the right to attend meetings, vote, hold office, and participate in all Com- mission affairs. They have the responsibility to work to fulfill the purpose and accomplish the goals of this Commission. x O0�Z3J section 4. New itemixrs -• TO add a new member organiration or PrPjwr- at-largo to th.- Coranirsion, a rrqucnt alall ix- prerented to the Pxacutive Hoard of the Currmir:nJan for rrview and preventatJon to the CommisaJun mumberahip for ratffication. Seetlon S. ilembor Noplaccmont -- A vacancy'in the general w-Mership shall Jo filled in the manner dr-veriberl,in Article 11, Section 4, ANTJCLE III s } GOVERNING BODY: Section J. 11er&oruhlfp -- The nwmbprnhJp of the Commission shut!! be the final govarninq body of thla organization. It may delegate authority to its Executive Hoard to fuifJJ2 the ronponaDWILias with which the mpmbernhip han charged it. ' Secklon 2. Commission officers -- The affoirn of this Comnisslon nhall ha adminietored try four (41 offict-rsr Chairman, Vice-Chairnxn, Serrbtary, and }'/seal Officer, fis dirocted by the Commission's Execu U ve Hoard. Tho titles, dutJos, neJccUon, dinmissal, langth of Office, sleds Of rempon- sibiJity, and any othr)' roaponsibJlitlen of the Commission officern ahall , be designated by the Commission Executive Hoard ratified by membership. r -'--`-•� = FsgtJnn 7. 1:xacutiva Hoard Hembera -- Tho members of the Executive Heard shall consist of the Chairman, VJco-Chairman of the Commission: .,u... Secretary, i'iscfil officor, and Chairman of each of the following sub- committaost Program, PubJJCJty, and Logiciation. A. Chairman 1. Tho Chairman shall he the executive officer of the Commission, and shall preside over all Commission meetings. J. Tho Chairman shall be one of the Commisafon officers authdrJsrd to countersign all orders find poJJcy agreements concerning the Commission. J. rho Chairman shall have the authority to appoint any ad hoc committee necessary to the functioning of the Commission. 4. Tho Chairman shaIl hu An ex officio sombor of all committoesi he shall have voting righty as a member of the Exocutive Hoard of tho Commission and shaIl-voto on full Commission matters only in the event of a t1o. S. The Chairman, in the evont of a vacancy to any oftic., shall , Appoint a member to fill that office, with ratification by tho Executive Hoard, until the-next clectJon. b, rho Commission Chairman shall serve as the voting reprosenta- tivo of.tho AJJJod Services,Commiasion to the Alliud Services Hoard. H. vice-(711.11- rr^in 1. In the absence of tho Chairman, or in the event of the Chairman'a inability to servo, the Vico-Chairr.in shall assuixt kho duties of the Chairman and such other duties as assigned to hin by the Chaff rm.rn. . • s �U0235, 4 C. Secrotar# 1. The eerrotary shall be rrspunsible for receiving all Curren- pondence and commun(cativnn on hchaif of the. Commission. 2. on direction from the Commission f:xecutiva Board, he or she shall respond to corrionpondencu and communication. 3. Thn Secretary 0411 he responsible for maintaining membership records, including a current membership list, addresses, and phone numbora of the members. 4. Tho Secretary #hall be responsible for the dintribution.of Commission materials. 5. The Secretary shell he one of the Commission officers authorized to not in behalf of the Commission. G. The Secretary nhaJJ keep n correct record of the proceedings of Ali executive Board, goneral membership mooting#, and he roaponnlble for distributiny a copy to the membership prior to the next general membership meeting. 7. The Secretary shall be ren)onniblo for filing a copy of the minutes of all meetings with the Allied Services Board in accordance with the Commission by-Laws. -a d. F1scs1 officer J. The Fiscal officer shall be ronponsible for the fiscal activitiom of the Commission and shall maintain complete records of the fiscal activity of the Commission. ?. Befshl: shall present the Commission fiscal activities to the membership for ratification. Section <. eJectionsr A. Tho annual elections will be hold in June, and officers shall servo from July 1 through June 30. 8. The Commission officers shall be elected by the general membership by majority veto by secret ballet. C. provision shall he mado for absentee ballots. B. Tho elections shall be conducted by an election committee selected by the Chairman of the Commission, which shall consist of five (5) members who are not candidates for an office in the election. This committee will be responsible for validating ballots and publishing the results of the election and to assure that thu statements of candidacy are available to the membership. S. Tho candidate recciving the majority of votes cast shall to doclarod the wiener. In case no candidate receives a tojor)ty veto, there shall be a run-off election butwcon the candidatos with the highest number of votes. Section 5. Nominations; A. Nominations shall Ito accepted from the floor of a general mcmbornhip mooting ill May. with the consent of the nominees. b, 4 - 0023 I Section G. Term of Officer ' A. !le offir(v may nerve for more than two (?) consecutive terms. Saettnn Y. recall) A. Recall miy be originated by a petition signed by at least 30 percent of the aetivo mcmberahip submitted to the Executive Board of the Commission. After the recall lion boon originated, the Comrlsaton Executive board must refer the matter to a general mamborxhip mooting of tis+ Commission within 30 days of the presentation of the recall petition. before the secret ballot is taken, the mcs+bor hotnq recalled has the right (within 30 days) to make a presentation relative to the recall ayalnst him. upon majority docieion of those present and voting, Lite recall will he prooented to the membership for secret ballot. A majority veto of the entire Comminalon shall decJdo the recall. Sactlon 0. Vacnnciesr A. An office shall be declared vacant when a member of the Executive Board reslyna from his office or in recallod, or a Commission member reslgnn from Lite Commission or in recalled. R, An office shall be declared vacant when the holder of the position is absont from five conaocutive Executivo board and general momher- ship meetings withuut excuse for good cause by the Exocutivo board. C. office vacancies shall be filled by a majority vote of members in attendance at a general membership mooting. V. Those persons resigning from office shall submit a Jctter of resignation promptly to the Executivu board Socrotary. N. VacaneJcs in the gonoral membership shall be filled in the mannor met forth in Article IL, .Section 4. Section 9. Commission momberahip llootingst A. All meetings of this Commission shall be conducted in accordance with the Commission's by-Jaws and with Robert's Rules of order. D. Tho Commission shall have regular monthly momborship mootings. C. Special memhorship meorings can be callod by the Commission Exocu- tivo hoard or by the potition of ton percent of the members. rD. members shall roccivo written notice at least 48 hours in advance of time and place of all special membership meetings. E. Any action taken by the majority of the full membership at a gonerai membership meeting shall prevail over any contrary action taken by the Commission Executive board. r. All meetings shall be open to all memburx. C. rifty iwrcont of Clio total momborship shall constitute a quorum for all regular and sp'ociaJ awmborship meetings. M s - x 002318 _. i Section 10. Convidrslun Rxecutive hoard Not•tingnt A. The Commission 14ecutive board shall moot at leant once a month. B. A majority of Elio Commission's rxecutivo Board constitutes a quorum. C. Special moetings may he called by the Chairman of the rxocutivo board upon Lilo written request of ono-third of the members of Elio Commission rxucutivo board, or upon hiajher own lnitlatJve. Section 11. Neyotiatlons (Executive Boord)t A. Tho rxccut:ive Board of Lilo Commission shall servo as the llogotlating Connmittre for Lilo Comminnion when necessary. ARTICIX IV ArS0I1RCES Section J. 1'undat A. A11 exlx�nditures up to $25.00 require approval of tho kxecutivo Board. A1! expenditures over $25.00 require approval of the general membership. Section 2. Records -- Financial records of thin Commission oust be kept at least four (4) years. They mutt be audited annually by an indolan- dent auditor. .Section 3. Tochnical assistance shall be provided by the appointive authority of the County Hoard of Supervisors. ARTICLE V ANUMENTS Section J. Proposed amendments) to these by-Laws may be originated by a majority vote of the Commission Executive Board or by a petition signed by ut least Lon percent of tiro active memi.•ora. Section 2. Thu Commission Executivo Board shall provide a copy of such propuscd amondmont(s), along with the original sections) of these By-Laws, to every active member of tho Commission for review prior to voting. Section J. Tho proposed amondnnont(s) shall be discussed and adopted or rcjt,cte;l by a majority of those mnmfn rs voting in is spacial election by W3•1ttcii ballot. 00239 Al. ARTJCI.0 VI PATtFICATIUY ` sactlon 1. Ratil/catJon -- Upon formal occoptanco of th000 dy-La Mn by Lwo tldrd'A 01 tfwxo oligjblo Cotimlatilonors ottcndinq at tho ratiticetion Mooting, thrao 0y-lases ohaJl bo conaidorod ratiticd. t� I I 1 f i { ;"w�( I � �;� ..L� mi $'t •fie y ^ e.c�'' e } '"" Mar'y� �, �a+� a � ° ie ��?s nraiir >rT 0.0240 ,� _. .-:::Js •_• ^_�- r. .r,- :.�:N ,-__- ��.� �.�s.z . �.z't .,.,y<-�1a:,,.z�ui-ii r? z'S:C3F'lsi4..�:-.r_":.R".<...�.c�....... ..,.. APPENDIX #2 REPORT OF THE LEGISLATIVE TASK FORCE: ANALYSIS AND RECOMMENDATIONS - ON THE ALLIED SERVICES ACT OF 1972 The Legislative Task Force has carefully assessed the intent, written and implicit provisions, and potential impact of the 2972 draft of the Allied services Act. our objective was to identify provisions of the Act which appeared contrary or unsupportive of the goals of the Act, to make recoirmendationk to resolve these issues, and to include additional provisions to .improve the,.impact of the lggislatfon and'its operation. Although our analysis included many minor revisions in wording -- in order to reflect an emphasis or clarity consistent with the views of the Task Farce -- the material that follows covers only our most important concerns. We have attached a copy of the proposed by-laws of the Allied Services Commi-esion, whose principles arc recommended under item 2,(a) of this report. wo emphasize that this is a working draft of the by-laws and that modifications and refinements are currently being made. 1. We generally concur with the "Findings and Declaration of Purpose" section, except on one issue. Whereas the Act is critical of the absence within the states and communities of a single locus of accountability for the effective provision of services, we feel that a single locus is not as important as having clearly defined locations of responsibility that are readily apparent and accessible to members of the community, especially to the consumers of those services. 2. The Act designates three levels of authority in relation to the approval and operation of an Allied Services Program. They are: (1) the local agency designated to develop and implement a plan, (2) the governor who is responsible for supervising the local plans and developing the state plan, and (3) the Secretary of HEW, who has ultimate authority in approving state plans, consolidating funding, granting waivers, and approving grants for administrative costs. This administrative structure is the major concern of t:,e Legislative Task Force, whose adamant and unanimous recom- mendation is the inclusion of two related provisions. We feel that the Act must be revised to provide for community participa- tion at all levels, and that the single locus of authority invested in the governor and the Secretary of NEW should be shared with the citizenry - - and also the legislature with respect to the gcvernor. These two principles guided the development of the following suggested organizational structure. We recognize that refinements andjor modifications are needed but have .included these ideas to emphasize and clarify our intent. 00241 2 (a) The Act must mandate citizen (consumer) participation in the development, approval, operation, and evaluation of the local and state Allied Services programs. We suggest the following organiza- tional plan to accomplish this. (The citizen participation com- missions, described below, are identified by governmental juris- diction (city and county) for clarity only. The designated office or agency may be one or more entities or a public or nonprofit private agency.) At the local (city) level -- confined to the particular Allied Services Program area -- is the local citizens participation commis- sion, composed of community organization representatives, members at large, and agency representatives. This commission operates under the authority and the direction of the regional (countywide) planning commission but is also responsive to the local offices, agencies, or governmental jurisdictions (cities) that participate in or administer the local programs. The principles of selection, responsibilities, and authority of the local citizens participation commission are contained in the attached by-laws submitted by the By-Laws Committee on .Tune 19, 1973, to the Allied Services Commission. These principles should be used as operational regulations by federal and state governments to provide a definitive structure to the requirements for citizen participation at the local level. The regional (countywide) commission operates under the authority of the office, agency, or governmental jurisdiction appropriate to the boundaries of the distinct area defined by the state for the administration of the local Allied Services plans. This regional (countywide) commission is composed of representative members of local (city) citizen participation commissions and are selected by these local commissions. Based on this county's experience with the Allied Services Project, we feel that the most viable regional jurisdiction is the county, under the auspices of the Board of Supervisors. We recognize that this arrangement may not be feasible in other areas and concur with the flexibility of the Act, with the stipulation that the local, regional, and state offices or agencies be multipurpose in the scope of their services. The local (city) and regional (county) commissions shall maintain and direct the activities of a citizens participation staff who will serve to effectuate two-way communication between the community and governmental structures. Their purpose in facilitating commu- nication is to insure that the planning and operation of Allied ' Services plans meet the intended goals and objectives of the Act as they relate to community participation. f 00242. (b) The Act invests sole authority -- at the state level -- in the governor or his designated state agency. This responsibility and authority should be distributed to effect a balance between the executive and legislative branches of state government and provide for community participation. The following suggestion is intended to meet this criticism. The Act states that the governor has authority to: divide the state into districts, determine inclusion of local plans into the state plan, designate local agencies to plan and implement programs, supervise local plans, and develop the state plan. Except for technical, but very broad, provisions, his decisions are not constrained by criteria relevant to the purpose of the Allied Services Act nor b to the needs and concerns of the consumer. The sharing of responsi- bility and authority with the state legislature is oporationalized by the establishment of a state citizens participation commission which will act under the policies and authorities of the legislature and will function in its behalf by sharing equal authority with the governor on those provisions of the Allied Services Act which are currently (1972 draft) designated as his responsibility. The members of the state commission will be members of the regional commissions who are elected by their respective communities to serve at the state level. `(c) At the federal level, the Secretary of NEW has ultimate authority for the approval, operation, and evaluation of the state plans. As in the arguments above, this is again a single concentration of authority with limited input from the communities and citizens to be served. The recommendation to partially resolve our objection is indicated under item N3 below. t3. The Act states (under Title II, Section 201, (a), (1)) that the governor Is required to divide the state into distinct areas for the purpose of administering local Allied Services plans. The governor is required to inform the unit or units of general purpose local government and afford them a reasonable opportunity to comment upon these plans or to make recom- mendations for alternatives to those plans. We feel that this concept should be expanded and applied in two additional areas. The expansion of this provision is to include direct notification of and j the opportunity to comment by the local (city) and regional (county) Allied Services commissions. If the issue is the division of the state Into distinct areas (which will occur before the commissions are formed), then the governor will be required to announce publicly (through news r ~' - 00243 O - 4 - media) the proposed boundaries and require that the unit of general �s purpose local government, office, or agency hold public hearings to provide for community input into the local response to the governor. The first additional application of this concept is to require that the state provide similar notification and opportunities for comment by the local agencies and citizens commissions when questions or objections arise in their plans as submitted to the state. Secondly, that the Socretarg of HEW simi2arly notify the'state 'and the statewide citizens commission of questions or objections to the state plan. Following the notification, which should occur prior to the final action to disapprove a plan or part of a plan, the state or Secretary will be required to consider the comments and recommendations received. 4. The Act (Title I, Section 102, Evaluation and Technical 'Assistance") states that the Secretary of HEW may conduct evaluations of the state and local programs. The Act should contain the provision that the criteria for these assessments be established with the participation of the admini- stering agency and citizens participation commission in order to assure that the results of the evaluation are valid in relation to the goals, objectives, and methods of the particular program in question. The results of the evaluations should (rather than "may") be disseminated to the local and state agencies and local and state citizens commissions. == S. On the subject of local agencies, the Act states (Title II, Section 201, (b)) that nonprofit, private agencies can only be selected for the admi- nistration of the local plan if the governor finds that no office or agency designated by the chief elected officials of general purpose local government have the capacity to carry out a local Allied Services plan. This appears too limiting and the criteria for choosing a public or non- profit private agency should be expanded. Also, it appears (but is riot clear) that the public or nonprofit agency would be under the direction of the state agency should it be designated as the local agency to plan and implement the Allied Services plan. This will need further clarifica- tion. 6. The Act (Title XX, Section 203, (b), (3)) excludes from funds which can be transferred grants to states available under Titles X, X, XIV, XVI, or XIX, or Part A of the Title IV of the Social Security Act. These references probably refer to the assistance grants .(welfare payments) for the cetegorical aid programs which should be excluded. However, it must be clear that the Social Service funds authorized for service programs under these titles can be transferred and that under certain conditions Title XIX -- Medical funds -- can be transferred. 00244 i 1 f 5 7. Waiver of federal requirements can be granted by the Secretary in the areas of statewideness, that single or specified agencies administer particular programs, and technical or administrative requirements. The latter should be expanded to specifically state that eligibility requirements of particular programs and documentation of such eligibility can be made uniform by waivers of individual program requirements. The Act should also encourage local and state governments to grant waivers of local and state requirements in order to*accommodate the development and operation of the local and state Allied Services plans. 8. Regarding the subject of special grants for administrative costs, the Secretary is authorized to make grants to states for planning, preparing, or administering coordinated services or Allied Services plans. However, According to the Act as it is written, the requirements for these special grants can only be met after the local and state plans have been developed and are in effect. Funds to meet start-up costs should be made available to the state and local agencies as soon as they initiate the development of a plan by establishing local and statewide citizen participation commissions. The above conclusions and recommendations have been unanimously adopted by the Legislative Task Force of the Allied Services Project and are respect- fully submitted to the Commission with the following recommendations: (1) that they be accepted and forwarded to the Allied Services Project Administra- tion and the Allied Services Board; (2) that they be included in the Feasibi- lity Study Design of the Pre-Test; (3) that they be forwarded to the federal Office of Management and Budget for their consideration in revising the 1972 draft of the Allied Services Act; (4) we further recommend that the Allied Services Project and all participating agencies and community organizations urge the director of the Office of Management and Budget and the Secretary of HEW to complete their work on the proposed Act in order for the President to resubmit it to Congress during the next legislative session. Respectfully submitted by �• i Ethel Dotson, Chairperson Kagey Dorosz, Vice-Chairperson Manuel Estrada ' Robert Clark Mary Blackburn Maxine Eason Warrington Stokes Tom Morioka Attachment: Proposed by-laws j OU245 k Human Resor 4es Agency APPENDIX #3 Date January 30, 1974 CONTRA COSTA COUNTY To Legislative Task Farce, Allied Services Project: Ethel Dotson, Manuel Estrada, Kagey Dorosz, Bob Clark, Mary Blackburn, Tom Morioka, Maxine Eason ,�jj � ]From Warrington Strikes Chief, Social Program Planning and Development Division SUbJ ADMINISTRATIVE AND LEGISLATIVE CONSTRAINTS STUDY ■ The following is my suggestion as to an appropriate response to the recent request from the Deputy Assistant Secretary for Program Systems, Department of Health Education and Welfare for comments concerning administrative and legislative constraints which impede strengthening the management of human resource programs. After the Legislative Task Force has had an opportunity to review, respond and add material, the items can be put on the form pro- vided by HEW. I am also attaching for your information an earlier letter in response to a request from the Assistant Regional Director for Inter- governmental Affairs, HEW, for comments on 'capacity building" strategy. The major impediment to developing human resource programs is the lack of clearly stated goals and objectives to guide Federal, State and local legislators and administrators in the development of a comprehensive human service system. tThe lack of such goals is reflected in appropriations which are insufficient to the demonstrated need, may be channeled through inappropriate agencies, and are unpredictable as to their continuity. An example is the allocation of the Social Service funds to the States on a strictly per capita basis without regard to either the magnitude of need or the level of services which have been developed in the various States. The Federal government should establish a minimum level of service which would be required of the States and on the basis of available cost data,allocate the necessary funds. iBlock funding or "revenue sharing" may provide greater flexibility at the local level; however unless there is a clear mandate in the Federal law or regulations, human services may suffer in competition with other local needs. In California and most other Western states, responsibility for the provision of basic health and welfare services is assigned to the counties. Education services are provided by autonomous school districts with their own taxing authority. Municipalities usually provide recreation services and possibly housing. If block grants are allocated municipalities on the assumption that they will be used for basic health and welfare services, problems may result. 00246 -2- The lack of clearly stated goals is reflected also in the regulations governing the nature of the services which may be offered and the persons who are eligible for them. The regulations proposed by HEW and currently suspended by Congressional action would substantially reduce the number of services which we would be able to provide and would eliminate many "potential" eligible persons who are in genuine need. Further, the restriction of services to individuals who are "current" recipients of cash payments makes it difficult to integrate our services with police, school and health agencies which do not have similar restrictions. Without clearly defined requirements for consumer and community participation in the development of local programs, there is no guarantee that programs will be relevant and responsive to local need. WS:bll Attachment ccs Judy Miller, Allied Services Project Director Don Enderton, Legislative Liaison, Human Resources Agency r i 1 009247 nrrCIVU1X #4 CONTRA COSTA COUNTY HUMAN RESOURCES AGENCY R. E.JORNLIN, DIRECTOR SOCIAL SERVICE DEPARTMENT C. L.VAN MARTER DIRECTOR ADI4IN1114ATIVE OFFICE 1401 STANWILL OA/YE$200 CONCORD.CALI/. 04170 ,11.1000 June 10, 1974 Supervisor James P. Kenny NO Supervisor Warren Boggess Human Resources Committee Board of Supervisors Contra Costa County 651 Pine Street Martinez, CA 94553 Dear Supervisor Kenny and Supervisor Boggess: In a letter dated 10/16/73 addressed to each member of the Board, the Legislative Task Force of the Allied Services Project introduced it and explained its purpose. As we described, one of our major concerns has been consumer protection. Our efforts in this area have focussed on the issue of the confidentiality of client/patient information kept in agency records. We have been charged by the Allied Services Commission with the responsibility of evaluating the safeguards for confidentiality in the Human Resources Agency's plans for a computerized information system. On 6/6/74, we received the detailed and complete plans for the Human Resources System and have just begun to review them. However, you have received a proposal from the Human Resources Agency which requests authorization to allocate $700,000 and approval to implement the Human Resources System. We understand that this proposal was submitted to you in a ten-page memorandum. We have recently asked for a copy of this memo and have not received it yet. We request that you postpone making a decision until the Human Resources System plan and the proposal submitted to you can be thoroughly evaluated in terms of the safeguards to the client/patient's rights to confidentiality. There is a policy statement on confidentiality for use with the Human Resources System which was developed and approved by agency personnel--without consumer participation. This material was sent to some community groups for review, and we feel strongly that no action or decision should be made on the proposed plan until all responses to the confidentiality statement are received. rAdditionally, we are concerned because the final approval of those policies on confidentiality were approved by the Confidentiality Board which lacks consumer (community or client/patient) participation. We recommend that there be consumer ' 00248 Supervisor James P. Kenny Supervisor Warren Boggess - 2 - June 10, 1974 participation in the final approval of the confidentiality policies, and that there should be consumer participation in the ongoing functions of that board as the Human Resources System is implemented. In closing, we emphasize our request and urge you to postpone taking any action on the Human Resources System proposal until there is assurance that consumer and community groups have participated in the evaluation and approval of its effect on the client/patient's right to confidentiality. Very truly yours, Or. Mary Blackburn, Chairperson Legislative Task Force, Allied Services Project MB:TM:ga ,. cc: A. Croutch Judy Miller Hyman Wong "�O 249 APPENDIX $5 CONTRA COSTA COUNTY LUMAN niC£OURCL'S Ac rt4CY R. r:, JOnNLIN, MUCO -01; ! C, L.VAU 19Atime i ISOCIA6 rdnViCi: 1+t A111#dcNT iflltCCTGti Af,"VilitAMM,,P7roct ,461 .j AF#Wtii Nrtivtl«$00 1 CPfICPNP,CRLir. fag}p �,...l.00 July 10, 1574 Robert E. Jornlin, Director r Ilumarl Resources Agency Contra Costa County 651 fine Street Martinez, California 94553 Dear Mr. Jornlin: r 1 Thank you for meeting with the Legislative Task Force of the Allied Servicers i'roject (on such short. notice) and hearing our concerns regarding the Hum'ul Resources System and related issucs of client/patient confidentiality. As we explained, we are putting our comments in writing for transmittal to you and members of the Board of Supervisors. We also provided input for your testimony on the Allied Services Act (see the footnote on the last page). The fotloaing expresses our major concerns with the proposed computerized information system, as known to us through information provided by you and your staff. As with our last meeting with Mr. Croutch, the material needed for specific reference was only provided at the time of the meeting, prohibit- ing prior study. We have, however, reviewed your memo to Supervisor Kenny � and Supervisor Boggess (dated 5/5/74) and have included our response to that memo in this letter. We note that in your May 5th memo reference,is made to one or two additional pieces of material. One is a report to you of the Oklahoma system by your ,staff and the Data Processing Manager. The other is described as an "assays-. 'ment" memo which apparently details the cost of installing the Human Resources System. We request copies of this material and/or other information that relates to our concerns and questions expressed below. At our meeting with you, we requested--and you agreed to provide--cost information on the soln'cus and amounts of funding and specific detail on the expenses for implemc,-uting the Human Resources system. We would like that data by July 15, 1974. Generally, we agree with and support your stated goal of improving services to clients by increasing the effectiveness and efficiency of current dgenc,y operations. Our participation in the Allied Services Project demol►straLos our commitment toward the potential for enhancing the quality of services by their integration. We also acknowledge the need for analytical data in order to support program efforts and plan the delivery of services. However, we are not convinced that a computerized information system will support these goals. We are concerned that the computerized system is viewed as an end in itself, rather than one of many tools for providing effective human services, and that its utilization should be based an comprehensive and detailed program planning rather than using the computt!r to solve public policy and program issues, 00250 Robert E. Jornlin -2-. July 10, 1971 We are concerned that the Human Resources System is not designed to ►npet--nc+r is any consideration given to--the 'needs of non-English speaking persons. Ne to the lame number of non-English speaking clients/pat.ients served by this system, special provisions should be made to insure that their needs are met. r We are. concerned that the financ'ial and staff-time costa may divert the limited resources of the County away from pressing and urgent human service needs. Approximately $1,000,000 per year is proposed to be committed without resolution of public policy issuc!s involved, including the service priorities of the Hummn Resources Agency and the County. Plans are being developed t-rith little or no involvement of consumers (client/patient) or the community at large. We are concerned that the Human Resources System is beincl proposed and, with potential hoard of Supervisors approval, will be implen:eirted in a political and administrative climate full of potential dangers that may ncclatively affect service delivery and seriously threaten individual privacy. The Legislative Task Force has specifically addressed itself to,.the Consumer Protection issue of the client/patient's ricllit to confidential.ity. From our - general concerns exprv%sed above, we have detailed our specific objections to the human Resources System and the confidentiality policies. As we indicated in our correspondence with Mr. Al Croutch, we object to the fact that the confidentiality policies were developed with a nrininnun amount of coninunity input and no consumer involvement. The final approval of those policies was given to the Confidentiality Boaro, consisting only of Depart- urent Heads, none of whom are directly responsible to the general citizenry nor easily accessible to the .consumer population. We repeat our recommenda- tion that the confidentiality policies be approved by a body consisting of consumer and community participants. We further recommend that an ongoing Confidentiality Board, he established which would include consumer and community representation to monitor the implementation of the Iluman Resources System and related issues. We object to the fact that the substantive content of the confidentiality material, the listing of data elements and confidentiality codes, were compila- tions of existing practices, rather than carefully analyzed legal provisions, regulations and/or validated legal interpretations. Most of the client/patient information is coded "B" which represents information which can be shared "in an appropriate manner beneficial to the client". This criteria for the rele,t!.c> of significant personal information is at best vague, and subject to gross variations in interpretation with little assurance to tine consumer that his best interest is being served. Ile believe that failure to determine: tine legal implications of installing such a system may leave the County vulnerable to litigation. Although the proposed system provides for tine client's permission to store information in the computer (a time-consuming process) there is no mechanism for the litter review of all the data stored in the computer about him. ran•t.iwr•, there is no consideration (no confidentiality code') for the elements which ran be released with the client's signed authorization, !loth of these issues ser•M to demonstrate that tine Humran Resources System ignores recognition of the client's participatiun in the delivery of service and involvement: in tine info.- nration sharing process. a 00251 i Robert E. Jornlin -3- July 10, 1074 In addition, the confidentiality material does not establish a code or con- trol on third party information from a confidential source. An example, of this is a psychiatric evaluation report tient to the Agency from a source who.indicates that the material cannot be shared. As we indicated above, we recognize the need for analytical data in order to support program funding and conduct needed surveys. However, we object to the fact that the name of an individual client is attached to the data. Client/patient data can be computerized and analyzed without the individual name, or a statistically valid sampling (anonymous) can be used to obtain reliable information to meet management purposes. The only need for identify- ing the individual data is for the Multi-Service Comnit:tee who reviews clients served by more than one agency. Phis function duplicates the existing effort's of direct service workers and is unnecessary. The wealth of assorted items �• of infuriration that are collected and stored are also a duplication of the direct services workers' case record. In sunmary, the Human Resources System collects, stores, and shares an excessive amount of personal information without overall planning for its use and sharing based on validly established safeguards for the client's/patient's right to confidentiality. We urge you to delay implementation of the Numan Resources System until: 1. There is an overall plan for the process of delivering human services in this county which address qualitative as well as quantitative factors; e 2. The computerized system can be developed to support the delivery processes; 3. Specific informational needs of the Federal , State, and local governments are identified; 4. The issues of confidentiality are resolved and there is consumer and community participation in the confidentiality policies; S. Priorities can be established to determine the amount of resources to be allocilt.ed to specific programs; G. Specific procedures-of the data collection, storage, and sharing system are pretested by manual operation and their effectiveness and efficiency evaluated; and 7. The plan addresses the needs of the non-English speaking conmunity. As r•re understand from your explanation, the {human Resources Committee of the Board of Supervisors forwarded your propusal to the Administration and Finance Coiranittee without a recomiiendation, and that the Administration and Finance Committee will fully review and evaluate the content of the Iluman Resourres System material. We strongly feel that we and other 00252 Robert E. Jornlin -4- July 10, 1974 community and consumer groups should have an opportunity to directly present our concerns to them. We ask that you support our request for a delay in any Board action until such a hearing is completed. We regret that we were not able to express our concerns to the human Resources Committee before the proposal left them. As we indicated in out, June 213th letter, we felt that the Human Resources Convui ttee should have input prior to any decision. Yours truly, ��+�t 'l��l►Grp.-:l;t/J4�,�,� • . Or. friary Blackburn, Chairperson Legislative Task Force Allied Service Project MR:TI 1:f b cc: Supervisor Alfred M. Dias Supervisor Edmund A. Linscheid Supervisor James P. Kenny Supervisor Darren ti. Boggess Al Croutch Hyman Wong Judy Miller NOTE: On a related subject, we summarize here our comments provided last week for your information in testifying on the most recent draft of the Allied Services Act. As we expressed in our meeting and in.our written statement, our view is that the 1972 draft of the Allied Services Act was deficient. The current proposed legislation must require consumer participation in the decision making, operations, and evaluation of Allied Services Programs. We also recommend that you stress in your testimony the need for affirmative action in the staffing of Allied Services Projects. 00;`53 APPENDIX #6 September 17, 1974 TO: Members of the Contra Costa County Allied Services Commission FROM: The Joint Monitoring Team (Legislative Task Force - Substance Abuse) SUBJECT: Status Report I. HISTORY AND PROCESS This introductory statement will briefly describe the history and process of the Joint Monitoring Team as it evaluated the Infor- mation Exchange Feasibility Team activities, confidentiality state- ments, and implementation plans. In April, 1974 the Legislative Task Force was asked to monitor the Information Exchange Feasibility Team. When the Legislative Task Force first reviewed the "Overview" statement, which was to guide the Feasibility Team, it questioned the validity and found several inconsistencies between the Recommendation and the Intent. A meeting was set up between the Legislative Task Force, Sub- stance Abuse Task Force, and Allied Services Project staff. The results of this and a subsequent meeting were: (1) clarification of the Project procedures, (2) the formation of the Joint Monitoring Team which included the Substance Abuse Task Force and Legislative Task Force, (3) clarification ,pf the Substance Abuse Recommendation on confidentiality and the exchange of information, (4) rewriting . of the Task Force Intent (previously written by Project staff) to 00251 conform with the recommendation written by the Substance Abuse Task Force, and (S) the decision that a member of the Joint Monitoring Team would attend the meetings of the Feasibility Team. ® The monitoring process began on May 14, 1974 with the first pro- gress report by the chairman of the Feasibility Team. The second progress report came on June 11, 1974. The evaluative comments are contained in a summary at the end of this introduction. With a member of the Joint Monitoring Team attending the Feasi- bility Team working sessions, it was determined that the Feasbility Team activities did not conform with the revised Intent for the ® Substance Abuse Task Force recommendation. A joint Monitoring Team ® meeting was called on July 9th to discuss the apparent misdirection of the Feasibility Team. Its Vice-chairman reported that the Feasi- bility Team had not been given the revised Intent statement. The Intent was written out in this meeting and copies were distributed. The Joint Monitoring Team received the Information Exchange and confidentiality outlines in late August and some of the Implementa- tion plans in early September. It has had 4 meetings since September 3rd (a total of about 16 hours) in which the material was reviewed and seven Feasibility team members were interviewed (all except Social Security). To conclude this introduction, the four issues that developed during the monitoring process are summarized as follows: A. The Feasibility Team Intent was rewritten to conform with the Substance Abuse Task Force Recommendation. This was resolved at the persistence of the Monitoring Team, but there was a delay because the Feasibility Team did not receive the revision until July. -2- 00255 1 1 l r B. The Monitoring Team did not receive the final material from the Feasibility Team until late August and all of the Implementation F Plans have not been submitted. C. The Task Force Intent requires client/patient participation in the development of the Information Exchange material. Although a member of the Monitoring Team did attend the Feasibility Team meetings, this did not meet the stated intent. D. The Feasibility Team attempted to meet the Monitoring Team's expectation that the laws governing the confidentiality policies be included in the Information Exchange material. Exceptions are noted in the detailed evaluation that follows. II. INFORMATION EXCHANGE FEASIBILITY TEAM (IMPLEMENTATION PROGRAMS) In reviewing item II-B, ("Administration/Management") page three of the Implementation Program, the Monitoring Team concluded that the manner in which the success of the program is to be evaluated is not described nor is the composition of the monitoring g group specified. The role that the Joint Monitoring Team (Substance Abuse and Legisla- tive Task Forces) and the Information Exchange Feasibility Team will play in the monitoring process should be clearly defined. There is also some question as to the validity of having the Feasibility Team being its own monitor. There is also some concern about the time frame of the follow-up process. It is desirable that this follow-up take place sooner than the three to six months suggested. It is recommended that these issues be resolved before the implementation of any of the individual plans be initiated, and that the Feasibility Team rewrite and resubmit this section of the plan, taking the above issues under consideration. i Of the eight participating agencies, only four submitted Imple- mentation Plans describing how the Information Exchange material will -3- 00256 a be used in their agency. Our comments and recommendations for these agencies are as follows: A. HEALTH DEPARTMENT The implementation plan indicates that the Nursing Division will apprise the staff of the Health Department of the purpose, history, and philosophy of the implementation plan. It was unclear if other divisions such as veneral Disease Control and Sanitation will partici- pate actively in the program. If there are other Divisions participating it would be necessary to consider the kind of information being shared by these departments and how the sharing takes place. We support the idea of including the Information Exchange material in the Health Department's operational manual. A After a thorough review of the present practices of information exchange, it was evident that there is an attempt at preserving the clients rights to confidentiality. However, we do have some reservation concerning the following areas: (1) their release of information form allows that "any" information can be disclosed, where as the specifics should be cited; (2) the ease of access between the Health Department and Medical Services does not require that the purpose for the infor- mation exchange be sited; (3) the address of patients is given for identification purposes; (4) in a court supeona of records, the "public interest" is not defined; and (5) several items of the materials are marked "N/A" for not applicable, these should be deleted or a policy established. The Joint Monitoring Team recommends that the Commission allow ample time for the questions and reservations to be answered. Then the Health Department's plan should then be submitted for action by the Commission. -4- 0025*7 B. RICMOND PROBATION DEPARTMENT There is no set policy on how information is "secured" once J it is in the files of the Probation Department. It is generally assumed that information may be shared between agencies without release, The present practice of information exchange may vary in some divisions. A case by case determination in some divisions is made of whether or not there is a "mutual relationship" between the agency requesting the information. However, there is no set policy on how to interpret "mutual relationship" nor is there any general in-service training of staff on how to make these decisions. Even though a consent form is available, it is not considered official. The plan as it is written does not clarify whether the Training Officer is a special position, nor does it describe what the routine duties are. The role of the unit supervisors in the in-services training process are not defined. The Monitoring Team recommends that no action be taken on this plan until those issues are clarified. C. RICHMOND POLICE DEPARTMENT The implementation plan submitted for the Police Department does not indicate if the implementation packets will be distributed to all divisions; only the Detective Division was designated. It does not state who will be responsible for explaining the history and purpose of the plan during line up. There was no policy nor practice describing the present manner in which information is exchanged to show how infor- mation given to other agencies is made "secure" once it is a part of the files of that other Department, -5- 00258 In addition to the above, departmental orders relating to the release of information will not be available for at least another month; nor has the law '(code) governing the confidential clause been made available for review. The Monitoring Team recommends that the Commis- sion allow time for the issues raised in this report to be resolved by the Policy Department, at which time the plan may be resubmitted for action by the Commission. D. SOCIAL SECURITY ADMINISTRATION This agency has submitted a plan for implementation, but has not met with the Monitoring Team to discuss their present information sharing policies and practices. The plan as it is written does not indicate who has the responsibility for staff training with respect to the implementation program. It is not made clear what the plan with Contra Costa County Welfare Department entails. The Monitoring Team recommends that no consideration be given to this pian until at such time when the above questions are answered and the Team will have had the opportunity to review the information sharing practices with a representative from that agency. III. DEPARTMENTS WITHOUT IMPLEMENTATION PLANS The following agencies have not submitted implementation plans: A. CONTRA COSTA COUNTY MEDICAL SERVICES Present plans have been discussed with representatives from Contra Costa County Mental Health and Medical Services. There are numerous questions regarding the present practices which need to be clarified, Some of them include: (1) what procedures are used to confirm who is making a request by phone; (2) what are the procedures for handling records in alcohol Detox out-patient facilities; and (3) in Methodone programs. �. -6- 00259 There is considerable concern about how and when the blanket release of information form is used. It was not known if there was a policy regulation for its use. A more specific release form is needed to prevent the implication that a person "has been receiving mental health treatment" because of the rejection of the general request for release of information. rThe rational behind the mutual sharing of Medical Services and Mental Health records with the Health Department with no burden rof proof as to why the information is needed should be set forth. There is a grave breach in the client's rights to confidentiality caused by a present practice that "the appointment desk may give out information as to whether or not a client did or did not make a clinic visit. rThe Monitoring Team recommends that at such time when a plan is submitted, it will reflect an attempt to resolve these questions and concerns. B. SOCIAL SERVICES Several major questions and concerns were raised with regard to the accuracy and consistency of the Information Exchange material, from the Social Service Department. It appears that many factors prevent the Feasibility Team from developing a clear and specific statement of the Social Service Departments policies and practices. These include: (1) the vague laws; (2) the absence of written depart- rment policy; and (3) the reorganization, size and variations in functions ' and locations of staff. r r 00260 In our interview with the Social Service Department representa- tive, the previously submitted material was withdrawn from consideration when it appeared that no refinement of it was possible without the Social Service Department's actions to define its own policies and con- trol its practices. In its place a preliminary statement will be sub- mitted which will state who in the Department is responsible for the confidentiality of its records, a copy of the legal references that govern the Department's confidentiality, and a commitment by the Department to clarify and define its policies and practices before these are exchanged in accordance with the Substance Abuse recommends- tion and intent. The commitment by the Department will first require administrative approval. Contingent upon the administrative approval of the Social Service Department statement, the Joint Monitoring Team recommends that the Commission approve of the actions by the Social Service Depart- ment and continue the Feasibility Team and Monitoring Team operations so that the progress and product of the Feasibility Team be resubmitted as refinrlmet;ts are made. We feel that the honest acknowledgement of a deficiency and committment to correct it is a positive and constructive step toward the improvement of services to clients and the integrity of the department. C. RICHMOND UNIFIED SCHOOL DISTRICT The present practices for information exchange have been reviewed with a representative of the agency. However, further study of the State Education Code is necessary to clarify some of the ques- tions raised with respect to who may receive information from the -8- 00261 1 a.. agency; the kind of information that is shared; and what the parent's and student's rights are. The Monitoring Team recommends that time be allowed for further study of these issues before consideration is given to any implementation plan which is submitted. IV. CONCLUSION The Joint Monitoring Team acknowledges the hard work of the Feasibility Team and its individual members on this most difficult and complex task of outlining the confidentiality policies and practices of their agencies. We have observed that the agencies vary greatly in the development of clear and specific policies and their implemen- tation and training for consistent practices which protect the con- fidentiality of the client/patient. We feel that the work of the Feasibility Team members and the monitoring process have contributed significantly to the development of a systematic basis for the exchange of client/patient information i r among agencies that will be more efficient for the agencies involved and, at the same time, insure the confidentiality of the information being exchanged. Both of these objectives will facilitate the inte- gration and coordination of services for the ultimate goal of improving services to the client/patient. This report to the Commission represents the current status of our monitoring responsibilities. We recommend that it be adopted as a status report with a committment to support our continuing efforts to work with the Feasibility Team to refine the Information Exchange materials. O0262 I�•••i51a: ry t•,�,{ I,.i, cunt,;, cast,, ro�.,�iv Infl.uvl6l aulUc APPENDIX #7 Department _. Person Intervieucd 1. What are the major objectives of the department? 2. What mayor service areas are encompassed? s , 3. What administrative jurisdiction does the departm+nt operate under? OA. What is the level of funding for the department this fiscal year? (a) Sources of the funds? (b) Restrictions on the use of these funds? (c) Adequacy of these funds? S. Level of staffing? (a) Restrictions on flexible use of professional staff? (b) Khat are commonly accepted staff standards? Do you meat them? (c) Procedure for setting program priorities and staffing accordingly? 6. Specific services provided? (a) Adequacy based an consumer needs? - (b) Accessibility to clients? !f (c) Overlapping and gaps? 7. Community participation? . (a) Policy making ' (b) Confidentiality (c) Client grievances B. Proposed legislative changes for service enhancement? (a) federal (b) State 9. Levels of regulatory obstacles? (a) Federal (b) State (e) Local (county, city, special districts) 10. Central information system? (a) Usefulness (b) Kind of input and expected output? (c) Concerns (d) Suggestions for consumer participation? (e) Nature of community participation? 1 00263 f v In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of ' Hospital Laundry Services. The Board having received a November 16, 1976 letter from Mr. John Sparacino, Mayor, City of Martinez, 525 Henrietta Street, Martinez, California 94553 requesting that consideration be given to use of a local company, Elite Laundry, for provision of hospital laundry services; IT IS BY THE BOARD ORDERED that the aforesaid request is REFERRED to the Director, Human Resources Agency, for report. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing h a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid cc: City of Martinez Witness my hand and the Seal of the Board of Director, HRA Supervisors County Administrator affixed this23rdday of November . 19 76 J. R. OLSSON, Clerk By �G�'✓c. -1i.%i,r�: . Deputy Clerk Robbie tierre H-23 3/7615m 00264 IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA In the Matter of Hearing on ) Appeal of Mr. George ) Ruckstuhl, Jr., from Action of the Board of Appeals on November 23, 1976 Application No. 1043-76, Antioch Area. This being the time fixed for hearing on the appeal of Mr. George Ruckstuhl, Jr., from Board of Appeals conditional approval of the application of Oak View Memorial Park Cemetery for a variance permit (No. 1043-76), which would allow for a 4-foot (instead of a 20-foot) sideyard for a mausoleum complex, part of which has been previously constructed; and Mr. H. Bragdon, Assistant Director of Planning, having briefly described the proposal, reported that. the Board of Appeals reversed the decision of the Zoning Administrator and approved said variance but imposed conditions with respect to landscaping and an irrigation system to insure compatibility between the cemetery and any existing or future development on the adjoining parcel; and Mr. Hans Eggli, representing the appellant, having expressed the opinion that he felt the Board of Appeals did not consider the future residential development of the area, and that approval of said variance could be construed as granting a special privilege inconsistent with the limitations on other properties in the vicinity and the respective land use district in which the subject property is located; and Mr. Eggli having commented as to the availability of other areas in the cemetery where the mausoleum could be located rather than the proposed site, urged the Board to deny said variance request; and Mr. William Owen, President, Oak View Memorial Park, having concurred with the recommendations of the Board of Appeals, requested the Board to approve the variance permit; and Mr. Eggli, in rebuttal, having called attention to the inaccessibility of the 4-foot sideyard for maintenance purposes, suggested the possibility of encroachment on the neighboring property to accomplish this, and having again urged the Board to deny the request; and Supervisor E. A. Linscheid having recommended that the hearing be closed and decision rendered in one week so as to afford Board members an opportunity to view the site; IT IS BY THE BOARD ORDERED that the recommendation of Supervisor Linscheid is APPROVED and November 30, 1976 at 11 a.m. is FIXED as the time for decision thereon. PASSED by the Board on November 23, 1976 by the following vote: AYES: Supervisors A. M. Dias, W. N. Boggess, E. A. Linscheid, J. P. Kenny. NOES: None. ABSENT: Supervisor J. E. Moriarty. CERTIFIED COPY cc: Oak View Memorial I certify that this is a full. true & correct copy of Park Cemetery the original document whici, is or file in my oftice. Mr. G. Ruckstuhl and that it eras ;.uswi & ad,-r.d h.• the Board of Supervisors of Contra Cosra Couni. Cal(forola. or Director of Planning the date shown. ATTEST_ J. R. OI.SSO\. County Clerk&ex-offic.o Clerk of said Board of Supervisors. by Deputy Clerk. r 00265 k' In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Report of United States General Accounting Office with Respect to Comprehensive Employment and Training Act of 1973. A letter having been received from Mr. Gregory J. Ahart, Director, United States General Accounting Office, Washington, D.C. 20548 transmitting a proposed report to the Congress on said Office's review of public service employment under the Comprehensive Employment and Training Act of 1973, which includes activities of Contra Costa County, and inviting comments on said report within 30 days; IT IS BY THE BOARD ORDERED that the aforesaid report is REFERRED to the County Administrator. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid cc: County Administrator Witness my hand and the Seal of the Board of Director of Personnel Supervisors affixed this23rdday of November__, 19 76 f J. R. OLSSON, Clerk BDeputy Clerk Ro bie Guy errez H•24 3/7,615m 00266 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Report on Impact of Revised Medical Care Eligibility Policy. The Board on September 28, 1976 having requested the Director, Human Resources Agency, to submit an interim report coverin$ the effectiveness of the County Medical Care Eligibility Policy l as revised by Resolution No. 76/764 on September 29, 1975) during its one year of implementation, and its relationship to the simplified Medi-Cal eligibility requirements which went into effect July 1, 1976; and The Board having received a November 9, 1976 report from Mr. C. L. Van Marter, Director, Human Resources Agency, advising that the revised policy is achieving the objective of influencing more eligible clients to apply for Medi-Cal which has provided the County with more Medi-Cal revenue, that even with increased work- load higher performance standards under the revised policy have been achieved with existing staff, and that the revised policy is compatible with simplified Medi-Cal; IT IS BY THE BOARD ORDERED that the aforesaid report is REFERRED to the County Administrator and County Auditor-Controller. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: County Administrator Witness my hand and the Seal of the Board of County Auditor-Controller Supervisors affixed this23rdday of November 19 76 Jj_ (/_ / I R. OLSSON, Clerk I By Deputy Clerk Helen C. Marshall 0026'7 H-24 3/7,615M 1 a ' Homan Resources Agency DateNovember 9, 1976 CONTR - ' R ,� FT To Board of Supervisors 1976z From C. L. Van Marter, Di recto ,/z. 0: suzzzelsoas COST:.CO. Subj REPORT ON THE IMPACT OF THE REVISED MEDICAL CARE ELIGIBILITY• OLICY Reference: Board of Supervisors Order dated September 28, 1976, subject: "In the Matter of Medical Care Eligibility Policy." In the reference, your Board ordered the Human Resources Director to provide an interim report to the Board of Supervisors following the end of October 1976, covering the effectiveness of the policy in relation to a full year's experience with the new policy and in relation to the simplified Medi-Cal eligibility requirements which went into effect July 1, 1976. This memorandum constitutes the required report. ANALYSIS OF STATISTICS FOR T14ELVE MONTHS One of the primary objectives of the revised policy is to influence more eligible clients to apply for the Medi-Cal program, particularly those with a liability. Experience to date, as illustrated by the data in Table 1 and the following graphic analysis, indicates clearly that this objective is being realized. Your particular attention is invited to the following comments. TABLE 1 AND GRAPHIC ANALYSIS CHART For twelve months under the revised policy, total clients seen increased to 122% of the base period. Medi-Cal applications taken increased to 201% of the base period. Applications denied decreased from 15% to 8% of applications taken despite the fact that total denials increased to 109% of the base period. TABLE 2 Table 2 presents dollar amounts of billing and cash receipts, Total and Medi-Cal, for the base period and compares it with the twelve-month period under the revised policy. Please note the following comments based on Table 2: Over the twelve-month period, total billing increased to 108; of the base period, and cash receipts increased from 47% of total billings to 68% of total billings. Medi-Cal billing dropped slightly from 51% of total billings to 50%, and cash receipts increased from 66% of Medi-Cal billing to 74 . „ . . rl s' Board of Supervisors November 9, 1976 Page 2 WRITE-OFF'S Total write-off's ($4,933,410) for the twelve-month period increased to only 105% of the base period despite the substantial increase in the Medi-Cal program. Sixty-eight percent (68% or $3,348,520) of the Total Write-Off's was due to Maximum Disallowed; i.e., the difference between rates charged by County Medical Services and the amounts allowed for payment by Medi-Cal (Schedule of Maximum Allowances). Thus, as Medi-Cal Billing and Cash Receipts increase, Maximum Disallowed must also increase. However, write-off's attributable to the revised policy remained at an average of only 4% of Total Write-Off's for the entire twelve-month period. In summary, the results of twelve months of operations under the revised policy clearly indicate that the policy is achieving the objective of influencing more eligible clients to apply for Medi-Cal. From a fiscal standpoint, the substantial increase in the Medi-Cal program has meant more Medi-Cal revenue for the County, to include the increase in costs to the County as outlined above. However, no absolute figures can be presented which demonstrate either a net saving or a net cost to the County attributable solely to the revised policy. While no exact figure can be given, it is safe to say that many of the patients now qualifying for Medi-Cal under the revised policy would have been "full pay” patients under the former policy but unable or unwilling to pay for the services they received. Thus, the full impact of these liabilities would have fallen on the County and without the benefit of any Medi-Cal revenue. WORKLOAD As the full impact of the revised policy has taken effect over the twelve- month period (November 1975 - October 1976), there has been a substantial increase in workload insofar as Medi-Cal applications are concerned and as previously illustrated in Table 1. However, this increased Medi-Cal workload has been, to some extent, offset by the transfer of the billing adjustment function from C14SE to the Medical Services Business Office effective May 1, 1976. In addition, the speed of processing applications under the revised policy and simplified Medi-Cal has increased as eligibility workers and clerks gained more experience in implementation procedures. During the 21-day period from May 17 - June 15, 1976, CMSE staff--both EW and Clerical--underwent a work measurement retest for the purpose of validating performance standards under the revised policy. The performance standards achieved in the retest are naw being utilized in the revised monthly productivity reporting system. In general, although the results of the retest indicate an increased workload, CMSE staff has been able to absorb the increase because staff is performing at higher standards under the revised policy. Accordingly, staffing requirements have remained constant at 39.5 EW's and 21.0 Clerks. Under the productivity reporting system, both workload and staffing requirements are analyzed and checked on a month-to-month basis as has been done in the past. O0269 " �' j. Board of Supervisors November 9, 1976 Page 3 SIMPLIFIED MEDI-CAL Simplified Medi-Cal provides for even more liberal property limitations and maintenance needs than those under our current revised policy, and it also simplifies application processing. Although the law became effective July 1, 1976, implementation in this County was not carried out until the computer was reprogrammed to accept the changes and training of staff was completed. Both of these requirements were met prior to August 31, 1976 so that implementation became effective on September 1, 1976. RELATIONSHIP OF SIMPLIFIED MEDI-CAL TO CURRENT POLICY With the advent of Simplified Medi-Cal, a further increase in Medi-Cal applications under the current policy has occurred, as anticipated (e.g., 712 applications taken in October). The revised policy is compatible with Simplified Medi-Cal and vie anticipate further increases in the Medi-Cal population in the future. In accordance with the reference, the next comprehensive report on the revised policy and Simplified Medi-Cal will be presented to your Board after March 31, 1977. At that time, we anticipate that we can provide a better comparative analysis of operations under Simplified Medi-Cal since tie will then have the experience of seven months and we will be using a new base period (April - June 1976), prior to the advent of Simplified Medi-Cal, for purposes of the comparative analysis. CLVM:clg Attachments: Table 1--CMSE Activity (November 1975 - October 1976) Table 1--Graphic Analysis (November 1975 - October 1976) Table 2--Billings and Cash Receipts (November 1975 - October 1976) cc: Arthur G. Will, County Administrator Gary Brown, Human Resources Program Supervisor R. E. Jornlin, Welfare Director George Degnan, M.D., Medical Director Charles Pollack, M.D., Assistant Medical Director Orlyn Wood, M.O., Health Officer Don Ludwig, PHP Administrator Geraldine Russell, Chief Clerk of the Board O0270 it J • U O O H e-1 O t7 cl t) t-1 tUS L4 tai O V. O G O O M c1 x t- Q1 C) t, O - O 1 t ! 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N O r1 .-1 .-1 .-/ H ._1 r-1 O 00273 � Ur --I CA O 7 O O >i In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Non-Emergency Medical Transportation Services. The Board having received a November 9, 1976 letter from Mr. Gregory F. Jilka, Attorney at Law, P.O. Box 111, Cotati, California 94928 representing Michael's Ambulance Service of Concord, urging that the October 19, 1976 recommendation of the Government Operations Committee for development of a contract with Ambul-Cab Service to provide backup non-emergency medical services in the Zone 2 area not be adopted inasmuch as Michael's Ambulance already provides the backup service; IT IS BY TIM BOARD ORDERED that the aforesaid request is REFERRED to the County Administrator. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid cc: Mr. G. F. Jill--a Witness my hand and the Seal of the Board of Director, Human Supervisors Resources Agency affixed this23rdday of November . 19 76 County Counsel County Administrator J. R. OLSSON, Clerk By I -<^-J `!. '^ r�? deputy clerk Helen C. Marshal 009 74 H•24 i,'(ISm In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Complaint with respect to drainage problem, Rodeo area. The Board having received a November 16, 1976 letter from Mr. Vincent J. Maiorana, 23 Lost Valley Drive, Orinda, California 94563 alleging that a drainage problem exists as a result of improper grading on property he recently purchased from- the Singer Development Company, Rodeo, and requesting that the Board direct the builder to take corrective measures; and Mrs. Janet Maiorana having appeared and reviewed the circumstances as outlined in said letter, and having urged the Board to take appropriate action; and The Board members having discussed the matter; IT IS ORDERED that the aforesaid complaint is REFERRED to the Director of Building Inspection and County Counsel for report and that Airs. Maiorana be notified when said report is to be submitted for consideration. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of ` cc: Mr. & Mrs. Maiorana Supervisors Director o_ Building affixed this 23rcday of november . 197E Inspection County Counsel County Administrator J. R. OLSSON, Clerk ey t--��.�- � l-7Lv'.,c'It��� . Deputy Clerk 4ele�-;farsEa11 00275 H-24 3J76 ISm 4^, M1 v 23 Lost Valley Drive Crinda, California QL" Bove=ber 16, 1c,76 RECEIVED ' Board of Supervisors Fd V 71976 iiartinez, California J. a acssav arc eoaua of w. nso�s Dear Sirs: a, J ' a�• We have purchss%%d a na:: home in Rodeo, and the grading done on the lot is in vJ61aticn of the county code. We have been unable to get any sstisf3ction from the Grading inspection Division or fro, the Building Inspection Division. Therefore, I am requesting that this :latter be placed on the agenda for November 23 and an inruiry be made. . In July, 1976 we purchased lot 18, Tract 4327 in Singer Develop- ment. Eventually, the lot received its final rradl-ag. For some reason Kr. ?sayer, the gradinz inspector, approved the grading. 7aen I saw the rrading, it was obvious to me that we would have real prcblems durin- the rainy season. I expressed this concern to ? r. K ager. After his on site investigation, he agreed the grading was not correct. He met ::ith Singer ' Development, who hired a grader to correct the grading. See attachment ;rl. The grader told me he spasgoing to correct tie ceding once and for all: He paid he woul� remove some unenginee:_d fill, com- pact th; slope, and put a s:sail on lot 17 so their :-ester could drain to the street insteed of over cur slope. I told him that I would not direct his work but tsat _ hoped ie would do what was necessary to correct the drainage. The grander did remove some of to unsengineered fill from the slope. In addition he cut a drai=ege snail at the top of our slope, lot 18 not on lot 17. How the :ester =_s directly from lot 17 onto lot 13. Due to the grading done by Siuxer I as . forced to try to handle the water coming dc:,-n fro= lot 17. We have spent considerable ti=e and money to prevent erosion of this slope from normal rain1 fall. The sloe is vcite steep and unstable When you step on i. ,, Sin'{ a Sc.d fo;t. This slope simply cannot handle all of the drainage orf Lot 17. So cue had to call Ro •s Ks er once a,--In t* ::ave iim check out t',e -work he had requested. Kr L?~er ?--reed that Int 17 should drain to the street anat net onto our pro2crty_ a,• this time fence as u_J on 4',c :^:ert�• line. Xr. -,°er a=wed t"-' _ .st men Stith shovel_ cou_^ d_- : d sig zil 1 1" ext to the s:. on of „` .1 3�� M.^."n a _S ^-il-` ^ '" '- ^-^ c'a t^e other fence. .e R e _ ____ s: _ e1t t �__e ___._ r side O-i. our sroperty. ,., `� 002'7� Far. Mayer contacted Singer, and related by phone that Sinner felt no longer responsible, since I paid the grader $50.00 to dig a v trench in our front yard for our drainage pipe. I told Mr. Isray_r this-was totally unrelated to the work he had requested of Singer. - I next wrote Xr. Searfus and Xr. Giese. After a month had passed and neither had responded, my wile trent to FArtinez to see them. Mr. Searfus eventually inspected the site and wrote Singer asking them to put the swail onto lot 17. See attachment 2. Singer responded saying that Nr. Mayer had approved the grading originally so they were no longer responsible. -'See attachment 3. Mr. Searfus told my wife they could not force Singer to comply with the county grading code. 3e did say he would turn the matter over to the county counsel but in all probability it is up to the home owner to brin7 legal action. In sunmation: 1. Purchase price included a graded lot, and the cost of inspection to assure the lot ould meet county codes. 2. For some reason county inspector passed on faulty grading. 3. Singer again graded the property at the request o.'. f the inspector. Again the "gradin_ has incorrect. 4. I asked the inspector to cheek the reading. 5. The inspector asked Singer to put the serail on the proper lot. 6. Singer refused saying they were no longer responsible since I had paid".grader to dig a trench in the front yard. 7. Mr. Searfus then asked Singer to put the swail on lot 17. 8. This time Singer responded that they were so longer responsible since the inspector bad originally apfrcved the lot. 9. Mr. Searfus says he cannot force builder to grade lot to code. If ::e ::'ant grading done to county code we must bring legal action. If Nr. Searfus is correct on point s9, tben I feel hone owners are thro:rin= money do:aa a rat hole. T-.-.e inspection department should be able to enforce the code, or we should not Day inspectors to make worthless inspections. The first t::z- li`rt rains of t?a seasa_: have alr easy bro::_at enou b -ter =ro» lot 17 tc cause erosion pre legs. I have decorative roc'.-s on the =round. 0n site i:^.szecvion reveals t.e excess water from lot 17 is was .ink these rocks onto and do::'n the sidewalk 9t z .e proaer'y ll::e mekin:_ ;t virtually 002'77 Y f r Impossible to keep the sidewalk safe and free of mud and rock during a rainy spell. I have already received one complaint in which a child coming do:-..,n this steep hill t:--s badly injured just below the property line, when her skate board hit the mud and rocs on the side:zal's: Due to incompetent grading and inspection we have an extremely dangerous situation. I have previous experience Nith slides, and I do not feel this steep slope can hold up once the earth is saturated nor do I feel I can keep the public sidewalk in' a same condition. I appeal to the board to direct the builder to dig a drainage .- swail on lot 17 to comply with the county code. This would place a berm between the properties and carry the .eater from lot 17 to the street instead of over lot 18. This would help prevent surface waters from flowing over or onto, and damaging the face of an unstable, steep slope. This 'would prevent the erosion of mud and rocs from lot 18 onto the sidewalk. Sincerely, . incept J. F.--iorana Attach: 1,2,3 002'78 . , _ . f r . . cot:-,- ;OSTn COUNTY ' BUM= I:.. �:VIO*. i7 ?;, NZE:.T pl" ' _ C.'tX II:i. DIVISIO't i 4-3`L7 W 18 Slide an Draina-c nventi€;atio: Report Area t Date oP'Investigation Aug 1976 Parcel Book No: g -��/-Ov J a.. 23S-7ffoo.4m@ { i:- Ziame (owner) 1'/11Ge /ydiOrt r7Or- Telephone R'o:3 7t-313f4— Address 94? Seascape dtrcle R-Fora No: " '- Descri ption of problem �t7�+om /comer !S GdrtCer,�ecl 6[botLlt-GGtJrr' C4rrf t^_' -501Y 2 U.I"1 fA45 r'I e2le" ed7el l/llrGlJ /5 OL? r No: �Sfa (if any) Pinaled � Active { +..•.:.Approxitaate amount of da.^., ae: Structural Site Personal Probable cause QLtt?/'OSC �5 c! bj�G Cutt^ds 04 I/M40"` ''``:� Fttr�"`v� /�oo rarrde r,�•s h r hfs il!/rums J-704 to e 4ppea 5 4o have rccelved bf7/e co,�acfrve e oy-f Advice or_recon endatio:is made to oti:ner �+ -`Atwu" w,16 adtrrs e ermter will caw bend.; 4tie dr Svtl. :4 11 e SPc>cr,{rc area of ea cern Macs have Iv he recdorked nr re.mayeefl. 4Rcca,—ended action to other iepartrcnts: Mo,IC' ' !':Y;_General infor--tion: Slides: Depth Width Length Origin 1 slope Cut Fill Natural Slope 6Remaek.s Otur ploAi•S •lc reavady- tL p 4c" 0 h,s r! u- to"-d o.-O PeajiI---%Vic! +� .•^,dam not '0444 ,k be re eV.Cesst-a @.r05i0- ar cc 00 II/e slide ` •r sul cK r�c+s, loos d nnt".,a ge x;►/� J• -,Time on site for investigation I her Investi�utor It_" =W, 2�. .also e�ptr�r+ed f a �CcEo nod ►ct ercac icl a '-�yptraC' lot dra�.•cua2•, r�e`e cny plctc�rne+ci'` :'b s.0-,Je to tc�ec aYd- '&- C:tts��•,�j s el cunt("C"" advq—kl. w-tine !ef+ s,tser$avd AC' I03 '#'6KK.lt �it5Ctt55 alleryig 'itfe5 wick '1 tmrjec' I�mtstcttt eontptzvt.� --- 81:717& ..Singer- e0ludeered to ra re --5 rt?oroye X00 rnexferar-1.454P. U�y^_ G r•, r .>. '• ; 00219 III III � i RPM II III I���I pill III II �w r CONTRA COSTA COUNTY BUILDING INSPECTION DEPARTMENT CONTRA COSTA COUNF rY MARTINU.CALIFORNIA 94ssa v - r October 20, 1976 SinSer Housing I' 12777 Alvarado Street i � •:t •y•: San Leandro, Ca. 94377 Res Lots 17 18- Smit 43=7 Rodeo, Ca. AC the request cf Vincent J. I3iorana (outer oad the cendition of the i`in sh Grading, and in partnerbmm W. the tap of the slope heWem lots 17b ,Zr:d 951 S 1400;' r: F'ro:s the location of the fence ca lot-% it ape-I= thaw the &:dr-sg3 '• SU210 +end berm needed to drain lot .is actr y leested Cn Sat Is. That is incorrect =d inWiolcti= oh,Cc:.aty/des rz-5a;ting g=wa;• • _: ' : i.e. each lot =jSt drain dentlyr;#'a' fe street oro .PoyP.d • drainage IaI:iitA /... '.\\ `, f C 1SJZ72I2 `"� 5 4 I';31C •r 51� :J� i..' d �.�4 .RE�,a--dims of coa;licaUc-.s. g I , 1 =A CaldnE 3t i:� the dvw-� gar* re's h#3 ty ta v'-t;31_i* ~•^ ^- ��..: - � dry ge in csst3c$ th Cat;� ar. r.:;.'}1•• wrequest thst " r:3cr:µ.3cii of:the d;8:«?,ge _• "': s'xV18 onto to fir, be dine as saes-s3 rassir3e. PJC== CC3t 41this dgparae-mt Pvr inns:zCUen.lih, =dy- •' Vim'�`': ,'-F«•a_:'t.:: 17.4truly ♦ t•.r y ts:: k:Etor o �� - a�.s-mss - •. . -:s•:-=` Vincaitt J. V--flor=a 23 Inst Vallcry give, Grinda,, Ca. F.obee. hits QQnn 951 Seascape Circle, Rodeo, Ca. 002ou r , IleIt -� Singer Housing Company Y a 3ubsldl-Z y Ot S!I1 G E R . October 25, 1976 J. A. Searfus Building Inspection Department •. P.O. Box 749 Martinez, California 94553 Dear Mr, Searfus, ; Regarding your letter concerning the final ->`- grading on lots 17 and 18 in Tract•4327, Viewpointe, Rodeo, Before the owners of lots 17 and 18 moved - �' into their homes, these lots had been passed by the grading inspector Ross Mayer. The U drainage swale and berm were located in the proper places on each lot. The' owners of lot 17. •.��`'`' i, took out the berm and the only reason it •' _ was put on the property of lot 18 was to protect lot 18. We feel we have complied with the countys regulations and can not be held responcible _'- 'for a homeowners changes once they have.moved Sincerely y %ours, =; ' •:; �- Tony Lopes Z. Project Manager ""- Singer housing Company REo! CONTRA COSTA COUNTY WILDING INSPECTOR 00281 t.+. 2777 ALVARADO ST..5414 LEANORO.CALIFORNIA 9457714151463-43W • In the Board of Supervisors of Contra Costa County, State of California AS EX OFFICIO THE BOARD OF SUPERVISORS OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND NATER CONSERVATION DISTRICT November 21 , 14 In the Matter of Approving and Authorizing Execution of Supplemental Agreement with the Southern Pacific Transportation Company for Lines E & E-1, Brentwood Area. Bork Order 8514-2521. IT IS BY THE BOARD ORDERED that a Supplemental Agreement, dated November 23, 1976, amending the agreement dated April 6, 1976, with the Southern Pacific Transportation Company is ACCEPTED and the Board Chairman is AUTHORIZED to execute said Supplemental Agreement on behalf of this Board. PASSED by this Board on November 23, 1976 I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid Originator: Public Works Department, Witness my hand and the Seal of the Board of Real Property Division Supervisors affixed ihiz 2�rdday of_ DJoyember 19 76 cc: Public Works Department Flood Control District �j J. R. t3LSSON, Clerk Deputy Clem 11•2a 3;76 15m 00282 A _ RAF - VI - 25287/314 - 7/14/76 Supplemental to Deed 14P B-59.4-L-X(N) Audit No. 57225 THIS SUPPLEMENTAL AGREEMENT, made this 23rd day of November, 1976, by and between SOUTHERN PACIFIC TRANSPORTATION COMPANY, a cor- poration, herein termed "Railroad", and CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT, a body politic and corporate, 255 Glacier Drive, Martinez, California 94553, herein termed "Grantee"; RECITALS: By indenture dated April 6, 1976, Railroad granted to Grantee, the right to construct, reconstruct, maintain and operate flood control facilities consisting of earthen channel and underground reinforced concrete pipes (66 inch and 24 inch pipes) in, upon, along, across and beneath the property and tracks of Railroad at or near Brentwood, in the County of Contra Costa, State of California in the locations more particularly described in the said indenture. It is desired to amend said indenture as hereinafter set forth. AGREE23ENT: NOW, THEREFORE, it is mutually agreed as follows: 1. Provisions of Section 2 of said indenture notwithstanding; in the event Railroad shall at any time so require, Grantee, at Grantee's expense shall provide a pipe or supporting structure not to exceed 100 feet in length within the earthen channel area to accommodate the construction, maintenance and operation of a spur track thereover to provide rail service to the property adjacent to the earthen channel location. Design and construction of said pipe or supporting structure shall be subject to the approval of Railroad. Grantee's obligation hereunder will terminate if Railroad conveys or other- wise dispose of said adjacent property for non-rail oriented purposes. Grantee's obligations hereunder will terminate if such spur track is constructed, maintained and owned by others than the Railroad. 2. This supplemental agreement is effective as of November p3 �9Z6 and except as herein otherwise provided, all of the terms, covenants and conditions contained in said indenture dated April 6, 1976, shall be and remain in full force and effect. IN WITNESS WHEREOF, the parties hereto have caused these presents to be executed in duplicate the day and year first herein written. SOUTHERN PACIFIC CONTRA COSTA COUNTY FLOOD CONTROL TRANSPORTATIONP COINLpANY AND WATER CONSERVATION DISTRICT By By (Title) tiarz,-•ar, Contract C2pL le) F0%14 APPf.OVED OU283 Microfilmed with board order 134N a• � c et t^l - 00284 �a ........._. .,tom 1 _ STAR OF CALIFON" CONTM CU31A C=M n h t'U81l:aGF.Y.! _ (G:.1191,lilt,taq James P. Kenny ' . .roa$iraa this oaW.p:-naa"r k.cn to m4 3" twawo to alt to U =A—S:f•-t Once of x: aoa.e aaan &mac car- axatio%v%--M of sa:rti.lt&.46.1.iia at Vk:ita:t of"*ak"fa as t 't atlratl of lair.Dutwc Os]v, and of saa oe"", t;pevm a«rota _ art moat aoa Xsm.:e sM in vac VA.Ud wa:rc OoeT clewed Tata C7crctmL : Canty Gd\1 Fad?tlo part d awe d Sjpr*4m ` Hie& NOV 2 3 1976 e, fares. O028-5 s In the Board of Supervisors of Contra Costa County, State of California November 23 , 1976 In the Matter of Approval of Consulting Services Agreement with Thayer D. Hall, Inc., Oakland for Orinda Community Center Electrical System, Orinda. (CSA R-6) (Work Order No. 5322-927) The Board hereby APPROVES and AUTHORIZES the Public Works Director to execute a Consulting Services Agreement with Thayer D. Hall, Inc. , 226 8th Street, Oakland, for surveying the existing electrical system at Orinda Community Center, 26 Orinda Way, Orinda. The Agreement provides for a maximum payment of $1,000, not to be exceeded without further written authorization by the Public Works Director. PASSED by the Board on November 23, 1976. Y 1 hereby certify that the foregoing is o true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: P. W. Dept. Witness my hand and the Seal of the Boord of Bldgs. & Grnds Supervisors cc: Public Works Department affixed th,s23rddoy Of_n1—yemt,Pr , 19 J6_ Agenda Clerk Building Projects J. R. OLSSON, Clerk County Auditor-Controller Thayer D. Hall By Deputy Clerk N.PODS H-24 3/76 ISm 00286 1 T-es& Special Conditions are inccrpo:-aced below n*-cl 7 Public Agency: Contra Costa County (b) Consultant's ]Name & Address: Thayer D. Hall. Inc. Enginegrs, 226 8th 54,= t -!Sland, CaliTornia qa - Effective-Date: NUV 16 1976_ OrtUdl CommunxcY Center EMMEN Systezd (d) Project Name, Number & Locition: 7fi orinda -- . --- - J - w-Q- 5422-927-' - I (a) Payment Limit: 1,000 Not tobeexceeded without written authorization S4gna,ures. These signatures attest the parties' agreement hereto: CONSU EANT • By ALAMO signate official ctapefcity in business). State of California ss ACKNOWLEDGMENT (CC §1190-1) ► A "M COU T ?e personM signing above for Consultant, known to me in those individual and business capacities, personally appeared before me today and acknowl- edged cknow1edged that he signed it and that the corporation or partnership named above executed the within instrument pursuant to its by-laws or a '^i- resolution of its Board of Directors. 21"be-0 -.AL OFFIC(Af- SCAL Date: t;o,.�-Y CA.r.01.1:LA v/ -�'GENCY Notary Public P FOIRU14 APPROVED VernclL. Cline John B.- Clausen County Counsel Public Wor)cl; Dict -; . 1. By: ilt-a-lu- By: Deputy Parties. Effective on the above date, the above-named Public Agency 'd Consultant mutually agree and promise as follows: Employment. Public Agency hereby employes Consultant, and Consultant ft.epti such employment, to perform the professional services described - .ein, upon the terms and in consideration of the payments stated herein. Scone of Service. Scope of service shall be as described in Appendix A, &ached-hereto and made a part hereof. Insurance. The Contractor shallprovideicy or policies Of7compie 'SO-e-1-NaMi-lity insurance, including coverage for owned and non-owned auto- :)Ues, naming the County and its officers and, employees as additional ;ureds, with a minimum combined single limit coverage of $500,000 for all nates because of bodily injury, sickness or disease, or death to any person 3 damage to or destruction of property, including the loss of use thereof, ,sing from each accident or occurrence. Pa%rnent- Public Agency shall pay Consultant for professional services rfo�.-ed 2t the rates shown in Appendix B attached hereto, which include I overhead and incidental expenses, for which no additional compensation all be allowed. In no event shall the total amount paid to the Consultant teed the payment limit specified in See. l(e) without prior written proval or the Contra Costa County Public Works Director. ConsultantJs atement of charges shall be submitted at convenient intervals- Payment 11 be made within thirty (30) days after receipt of each statement. * 1. its option, Public Agency may terminate this agree- n%. t any time by written no-ice to t Termination. A' he Consultant, whether or not the nsultint is in default. Upon such termination, Consultant agrees to rn*over to Public Agency everything pertaining to the work possessed by m or under his control at that time, and will be paid, without duplication, amounts due or thereafter becoming due on account or services rendered the date of termination. A,Status. - The consultant is an independent contractors and is not to be ,,nsl-dered an employee of Public Agency. Lndem i�rica ion The Consultant shall defend, save, and hold harmless c it; of . any and all liability for ,blit r. no officers and employees from 'Eenc a . injury.or damages arising from or connected with the services provided y rounder by Consultant or any person under its control. tachements Appendix A Appendix B Microfilmed vAth board order 002T/ i 0 R I N D A ' C 0 M M U N I T Y C E N T E R ELECTRICAL SYSTEM SCOPE OF WORK*. A. Location. Nature and Purpose: The site is the existing Orinda Community Center at 26 Orinda Way, Orinda. The former Orinda Grammer School is presently utilized as a community center: The construction date of the ' original school is not known, however the classroom additions were in 1945 and 1950. All the structures within the complex will be surveyed to determine the existing status of the electrical system. B. Survey Considerations: The consultant shall consult and coordinate with the Public Works Department and Center Supervisor to survey the electrical system satisfactory to all involved. The Scope of Workis not intended to constitute a complete and final description of the requirements pertaining to this project, but merely states basic intent and conditions. It is the consultant's responsibility to investigate, develop, and formulate a complete and workable survey to provide a reasonable determination of the electrical status. The approval of the electrical survey by Public Works Dept. will complete Phase I of the agreement. Phase II - At the option of the Owner, the consultant will be requested to recommend corrective measures of any elec- trical deficiency. A priority list of electrical deficiencies and recommended corrective measures will be a part of Phase II. C. Consultant's Responsibility: In performing his professional services, the Consultant is relied upon to have undertaken a careful study of the exist- ing conditions to provide the owner's with logical and feasible recommendations. ' Page 1 0€�1 EXHIMA-r 00288 'I'�HAYER D. HALL INC. ENGINEERS 226 STH ST. OAKLANO.CA. MNORAIMUM: TI:.E'A:M EAT RVLL FEE SMEY- L, FOR EL7CTRICAI EIZ=!Cr k.c"3 M SM- riCE S Fees for con,ul:irZ electrical er,,:neerin„ vori on n time and material schedule are based on 2.5 times our current payroll rates, plus expense such as travel etc. vnich is billed at cost. Our current hourl} rates as of Fay 15, 1976 are as follows: Electrical Er9rineer S12.00hr. X 2.5 = ;,30.00hr. Project Lnbineer .;11.50hr. X 2.5 = .28.75hr. Electrical Designer a10.00hr. X 2.5 = 325.00hr. Electrical Draftsuen 6.50hr. X 2.5 = U6.25hr. Clerical .i 3.50hr. X 2.5 = 6 8.75hr. ?lease feel free to contact our office at any tine should questions arise regarairZ fees or charges for enSineering services. Very truly yours, T:!&V-M D. KOLL L.C. Thayer D. Ball Jr. President 415-8;34- 288 ZIP: 94607 6XHtf�IT_� P.y� 00289 ....;x-nz.^m:-ra..xa.:c..'�.ara:.•s.wa.,.-^•- s;.er:*y a.:.=.;y➢a`vT .. �`I ' --tet ,� �l-,•,�-�•� ^-. _:� ,, ; r_ DESIGN P X S90NALS �''1 �` INWRAKE(0IMPANY CERTIFICATE OF INSURANCE THIS CERTIFICATE IS ISSUED AT THE REQUEST OF: • Contra Costa County luJ I! 4'i TOO Public Works Dept. • 6th Floor Administration Bldg. NOV 2 Z--.0 DATE ISSUED: 10/29/76 Martinez, CA 94553 Attn: Building Projects DivisioEUBiIC WORKS WART&IENT THE POLICY INDICATED BELOW BY POLICY NUMBER.POLICY PERIOD AND LIMITS OF LIABILITY HAS BEEN ISSUED TO: INSURED'S NAME AND ADDRESS: Thayer D. Hall, Inc. 226 8th Street Oakland, CA 94607 TYPE OF INSURANCE AND DATE LIMITS OF LIABILITY POLICY NUMBER MONTH DAY YEAR BODILY INJURY AND PROPERTY DAMAGE COMPREHENSIVE GENERAL LIABILITY EFFECTIVE EXPIRATION LIMIT IN ALL IN RESPECT OF EACH OCCURRENCE OR IN THE (EXCLUDING AUTOMOBILES) AGGREGATE: CONTINUOUS UNTIL 300318 0/29/76 CANCELLED s 500,000 ALL DAMAGES DESIGN PROFESSIONALS' LIMIT IN ALL IN RESPECT OF DEDUCTIBLE PROFESSIONAL LIABILITY EACH OCCURRENCE IN THE CONTINUOUS AGGREGATE: UNTIL CANCELLED s ALL S PER /�. DAMAGES OCCURRENCE DESCRIPTION OF OPERATIONS AND LOCATION TO WHICH CERTIFICATE APPLIES: All operations of the Named Insured. SPECIAL PROViSIONSs In the event the policy is cancelled by the Company as provided herein or a material change cbs made in the insurance afforded by the policy, written notice of the effective date of such cancellation or change shall be -piled to the above named certificateholder no less than ten(10) days prior thereto. It is further agreed that Contra Costa County and its officers and employees are named additional insureds as respects Coverage Part I, Comprehensive General Liability. This certificate of insurance is merely a recital of insurance afforded by the company on policy and endorsement forms in use by the com- pany.Nothing contained herein shall operate to alter such insurance. Issued at Oakland, California DESIGN PROF, , RENT NSf1EfA, If1FP.`'ANY AUTHORIZED R RESENTATt OU` y0 CERT OPIC 1013 ,'--..�� .a-;..-..isRk"'iCIW."'S:_�::+Ryidu"3CMeG➢w. .t :a ti In the Board of Supervisors of Contra Costa County, State of California Noven?ber 21 . 197 In the Matter of Application to Present Late Claim. Charles A. Davis, Esq. and Clifford J. Liehe, .Esq., 1255 Post Street, Suite 740, San Francisco, California 94109 having filed an application to present late claim on behalf of ."s. Johnnie Mae Booth, 925 Pierce Street, n6, San Francisco, California 94115 on October 18, 1976 in the amount of $500,000; IT IS BY THE BOARD ORD7iED that the aforesaid claim is DENIED. PASSED by the Board or. -November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Charles A. Davis, Esq. Witness my hand and the Seal of the Board of Clifford J. Liehe, Esq. Supervisors Public k:orks Director affixed this23rd day of liovember , 19 76 Attn: ?-'r. Broatch County Counsel County Administrator _ �i / J. R. OLSSON, Clerk Deputy Clerk — rda Amdahl H-24 3j'.6 15m 00291 w �g k �a CLIFFORD J. UEHE ! ATTORNEY AT LAW 12311 POST STREET.SUITE 740 n �--o r-.r i T1 T�' SAN Rit"Cls=G 94109 (413) ""Sit October 13, 1976 �,cccC. OCT 1 8 1976 Board of Supervisors °-•�' County of Contra Costa usx i TA p.AZDu w Cooma ' . P.O. Box 911 Martinez, CA 94553 Re: Notice of Claim against County by Johnnie Mae Booth Dear Board Members: Please find enclosed a medical malpractice claim of Johnnie Mae Booth against the County of Contra Costa. In September or October of 1974 the claimant received medical care and treatment at the Contra Costa County Hospital, including certain opera- tions. These included a hiatal hernia repair, a vagotomy, and a pyloro- plasty. On February 13, 1976, a second hiatal hernia repair had to be performed at the University of California Medical Center. With respect to the negligently performed hiatal hernia repair, claimant was physically disabled as a result of the corrective surgery done at the Medical Center. She was in the hospital for Zi days and spent anoth- er four months recuperating in her home, being unable to even walk down the stairs. Because of such disability she was unable to file a timely claim after undergoing the corrective surgery, the time that her cause of action accrued. In addition, claimant was not expressly advised at the time that the first operation may have been negligently performed, she was unaware of any claim requirement, she was not represented by counsel, and she did not receive any legal advice until August 16, 1976. Thus, it is respectfully requested that this application to file a late claim regarding the hiatal hernia repair also be granted on the grounds of mistake, inadvertence, surprise, and excusable neglect. With respect to the other operations, the enclosed claim is being sub- mitted within 100 days of the accrual of claimant's cause of action. Begin- ning in August, 1976, claimant underwent tests at the Medical Center over a period of several weeks. It was the result of an acidity test on August 11, 1976, and the need for further tests that first led claimant to believe that her persistent weight loss and stomach problems might be due to the negligent performance of the vagotomy and pyloroplasty operations. Thank you for your time and consideration in this matter. Si cer �/ Clif J. Lieh� t( Enclosure UUUUU 002(,2 cc: Johnnie Mae Booth •7 I CLAIM AGAINST THE CMW= COUNTY OF CONTRA COSTA Charter Section 87 and Government Code Sections 910 to 911.2 require that all claims must be presented to the CONTROLLER or to the CLERK OF THE BOARD OF SUPERVISORS within 100 days from date of accident or incident. CLAIMANT'S NAME Johnai a Nae Booth CLAIrLANT'S ADDRESS 925 Pierce St. #6 TELEPHONE 567-1413 San Francisco, CA 94115 AMOUNT OF CLAIM $ 500,000.00 plus special damages. ADDRESS TO i9HICH NOTICES ARE TO BE SENT Charles A. Davis, Esq; Clifford J. I,i ehe, Esa; 1255 Post St., Suite 740, San Francisco, CA 94109 DATE OF INCIDENT On or about October 3, 1974. LOCATION OF INCIDENT Contra Costa County Hospital HO'--7 DID IT OCCUR Negligent medical care and treatment, including negligent performance of hiatal hernia repair, vagotomy, and pyloroplasty. DESCRIBE DAMAGE OR INJURY Corrective surgery performed, more maybe needed in future, weight loss, stomach and digestion problems. NAME OF PUBLIC EMPLOYEE(S) CAUSING INJURY OR DAMAGE, IF KNOWN Dr. Kaiser, Dr. Carr, Dr. K..thryn Bennett, and other persons whose names are unmown. GIVE LICENSE NUMBER, IF VEHICLE INVOLVED. Not applicable. ITEMIZATION OF CLAIM (List items totaling amount set forth above) General damages S 500,000.00 So eci al dam- ages S Unknown S � S S Vl' t L 1✓'U TOTAL S 500,000.00 plus special J. a ousov damages Tc eoac, suFCO. _ J,pNfT c ,a co. Si of Claimant ,1 Cli Td J. lWhe Attorney for Claimant 00293 Ik k r;fie .� Y.tal< '` 4, f In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Contra Costa County Employee Counseling Program. The Board on May 25, 1976 having authorized its Chairman to execute an agreement with Mr. James J. O'Donnell, Occupational Program Consultant for the County Health Department, for development of a comprehensive alcoholism education and treatment program for County employees; and The County Administrator having this day submitted to the Board a report prepared by Mr. O'Donnell on the proposed Contra Costa County Employee Counseling Program; IT IS BY THE BOARD ORDERED that receipt of the aforesaid report is ACKNIOWLEDGED and same is REFERRED to the Administration and Finance Committee (Supervisors W. N. Boggess and J. E. Moriarty) for review. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Board Committee Witness my hand and the Seal of the Board of Director, Human Resources Supervisors Agency affixed this231:d day of_November 19 L6 County health Officer County Administrator J. R. OLSSOM, Clerk ey 7�'.�c,. - Deputy Clerk M Crai 00294 a !I Rove .ber 10, 1976 Arthur G. Bill County Administrator (' RECEIVED C. L. Van furter, Directo �'!� � � .��..-�rss/ lrirrcla'cocol� NOV 23, 1976 UIPLOYEE CflJiISELING PROGR*1 aFRx aoaap o v Rvisos TRA C,9FA C06— Several OSeveral urantiis ago the Board of Supervisors approved a contract with James O'Donnell, an Occupational Program Consultant, to establish an occupational alcoholism counseling program for Contra Costa County employees. Attached is the plan being submitted by tar. O'Donnell to the Board for their approvai. You may recall that Mr. O'Donnell met several months ago with all Department Heads and has since followed up with several of thein to obtain their concurrence in this plan. Fir. O'Donnell has also worked closely with the Civil Service staff and the staff of the Alcoholism Information and Referral Service operated by the Health Department. Mr. O'Donnell has also met with the major eiployee organizations. As nearly as we have been able to determine ail Department Heads and all employee organizations are uniformly supportive of the program outlined by Fir. O'Donnell. The Contra Costa County Alcoholism Advisory Board endorsed the plan at their meeting on Tuesday, September 21. It is my recaar�ndation that you present the enclosed pian to the Board of Supervisors at their meting on either November 16 or November 23 with the recoomendation that the Board adopt a Resolution establishing this program. A proposed Resolution is enclosed for this purpose. Mr. O'Donnell will be available in the Board Chambers at the tire this program is presented in case any of the Board members have questions of him. While there will be some additional cost for this program we believe that the cost will be more than offset by the savings to the County in reduction of excessive absences. poor job perforrance, and other related personnel difficulties. CUM:cl g Attactuaen is cc: Dr. Orlyn Wood, Health Officer 00295 71 T Microfilmed wish board order Cont-Costa C—n►Y �O�}r� Human R.,snurcea A9'tI CY se Health.Department `i H.,.d.L. Van t-51c1-i Service '� Claude L.Vanfdarter rInstn r-- . Pi j_. Contra Costa County 1 ealth.Department Contra t HumrnR"sourrecAgency Costa l Heatttr-Medic 1-Sucial Service Orlyn H.Wood,M.D. Co Claude L.Vanfdarter HealiS Officer County Director T s- October 4, 1976 Human Resources Agency Attn: C. L. VanMarter Director 651 Pine Street Martinez, Calif. 94553 Dear Bir. VanPiarter: For the past several months, I have been contacting Contra Costa County employee unions and associations with the purpose of implementa`ion of a Counseling Program for County employees. Without exception, all the County employee organizations have been supportive of this type of program. During these initial planning stages of this service, both employee and employer needs, ideas and concerns were solicited and incor- porated in the enclosed Employee Counseling Plan and Policy Statement. During the next several weeks, I would appreciate you taking the time to review the Plan and offer any further comments on the program design. Bob Palmer of the County Personnel Department and I will be avail- able to meet with you to answer further questions on the propsed program. After County employee organizations and administration have had a chance to review the Employee Counseling Plan and Policy Statement, the next step will be to seek endorsement from the Contra Costa County Board of Supervisors in the month of October. If you have any other thoughts on the service, please contact Bob or me. Thanks for your assistance on this matter. Sincerely, ,tu ;%,�k James O'Donnell Occupational Program Consultant JO'D:wh Enclosure UU Please reply of call: Ol(()?v6 18 Administrative Office E3 Pleasant Hill Office E3 Richmond Office a Pittsburg Office P.O.Box 871 85 Geavelard Road 100 37th Street 45 Civic Avenue Martinez,California 94553 Pleasant Hill,California 94523 Richmond,California 93805 Pittsburg.California 94565 (415)372.2501, - (415)93'.4100 (415)233-7060 (415)439.8282 k now 7 . CONTRA COSTA COUNTY EMPLOYEE COUNSELING PROGRA14 A Plan Submitted By Alcoholism Information and Rehabilitation Services Contra Costa County Health Department Orlyn H. Wood, M.D. Health Officer Janet Black, M.A. Administration, AIRS James O'Donnell, Consultant Employee Counseling Program September 15, 1976 002TI I r I. INTRODUCTION The formulation and development of this comprehensive occupational counseling plan for Contra Costa County has been underway for almost three years. During this time, much material has been gathered, reviewed and evaluated both at local and state levels. The Alcoholism Information and Rehabilitation Services (AIRS) staff members have participated in numerous workshops, conferences and meetings regarding employee counseling and occupational alcoholism. These training and information sessions have included the University of Nebraska School of Alcohol Studies, two California Alcoholism Foundation workshops which were sponsored by the Office of Alcohol Program Management, and meetings of the Bay Area Asso- ciation of Occupational Alcoholism Consultants. A significant factor in the final development of this plan has been the increasing awareness in local business and industry that there is indeed a problem of tremendous magnitude for the employee, the employer and the union. In May 1976, Mr. James O'Donnell was hired by the Contra Costa Health Department as their Occupational Alcoholism Program Consultant. His responsibility is to design and coordinate an Employee Counseling Program for Contra Costa employees. 00298 II. STATEMENT OF GOALS AND OBJECTIVES c A. Goals of this Plan: 1. The first goal of this plan is to develop occu- pational alcoholism program services and activities directed toward the recognition, pre- vention, intervention and treatment of alcohol abuse and alcoholsim among employees of Contra Costa County. 2. The service will also be designed to address a wide range of human concerns, marriage and family problems, financial management, emotional stress and other personal problems. B. Specific Objectives to be Accomplished: 1. Development of a Comprehensive Education and Referral Program for Contra Costa County Employees to be named the Employees Counseling Program. The intent of this component of the proposal is to clearly demonstrate that there is a need for Contra Costa County, as an employer, to establish a positive internal Employee Counseling Program for County employees. The employees of Contra Costa County will be permitted and encouraged to obtain information regarding alcohol abuse, to seek confidential assistance for other human problems, as well as to obtain information and services in other behavioral areas such as financial problems, family stress, marital problems, emotional problems and drugs. 00299 1 1 -3- I Because employee counseling programs throughout the nation have repeatedly found that over sixty percent (60€) of all referrals are in some way related to alcohol use or abuse, the primary emphasis will be on alcohol education, However, the program will be designed to respond appropriately and professionally to any human problem (e.g. marital or family crisis, financial difficulties, legal problems, emotional problems or drug abuse) . 2. Development of Internal Counseling Program for County Employees The need for the development of an internal or in-house Employee Counseling Program has been dem- onstrated. Consultation and training services will be coordinated by James O'Donnell, Occupational Program Consultant. III. THE IMPACT OF THE TROUBLED EMPLOYEE IN BUSINESS, GOVERNMENT AND INDUSTRY A. Background - Historically, employee counseling programs have developed as a result of the recognition of the tremendous, all pervading, and destructive effects of alcohol abuse and alcoholism. Special programs have been designed and implemented as community awareness of these problems has increased. The National Institute of Alcohol and Alcohol Abuse has developed a model for troubled employees. Instead of just focusing on alcoholism, the service will assist more people by focusing on a wide range of human concerns. This is the approach that will O0300 • 'dl116 ;j -4- t be used for Contra Costa County. The mechanism for identification, early intervention and treatment in such programs, is so deceptively simple that often measures need to be taken to avoid over-complication. when speaking of occupational alcoholism or troubled employee programs, one has only to attend to job performance for recognition of a potential problem. Occupational programs have been instituted in many major private companies (e.g., Western Electric, Pacific Telephone, General Motors, United California Bank) , as well as public agencies (e.g., State of California, County of Alameda, and many federal agencies) . Much success has been found in these programs, and this proposal will build on their experiences. In a joint statement issued in July, 1974, George Meany, AFL-CIO President, and James M. Roche, Director and former chairman of General Motors announced: We are here today to declare war on the disease which is a health threat to our nation, outranked only by cancer and heart disease - but which too many otherwise well informed people pretend does not exist. That disease is alcoholism...It destroys families, causes thousands of deaths every day and is a serious drain on our economy. .. We are calling for all unions and employers - big and small - to join us in this effort... Alcoholics are in every organization. They can be helped - and, aside from humanitarian reasons, it is just plain good business to do so... This is a war we can win. People are our greatest resource. If we dissipate that resource, we have only ourselves to blame for the consequences. 00301 B. Scope of The Problem in Contra Costa County - In 1974, the entire population of Contra Costa County was estimated to be 585,900 and the employed work force in civilian occupations within the County was estimated to be 146,700 persons.* When one considers alcoholism to be a reciprocal re- lationship involving not only the person with the problem, but other persons closely related to that person, the effects of alcohol abuse on the working population are overwhelming. Using conservative figures, developed by the National Council on Alcoholism, 7% of the work force (or 10,269 persons) in our county are currently struggling in some phase of alcohol abuse or alcoholism. In addition, one of every five employed persons (or 29,340 persons) is directly affected by someone else's alcohol problem. This conclusion is reached by recognizing that each person who evidences an alcohol problem is closely related to four other persons, whether it be h! iband, wife, child, other relatives or close friends. The worker who is related to someone with an alcohol problem may be involved in severe family problems, marital conflict, financial and legal entanglements. Such concerns often times are reflected in job performance. Although the optimum situation is to keep job per- *State of California Employment Development Department Area Manpower Review, March, 1975. 00302 -6- { formance and outside pressures separate, very few persons reach this objective in times of great stress. The largest employer within our boundaries is the County of Contra Costa itself, with 7,149 persons employed in all phases of county government.* Again, estimating that 7% of the work force has an active alcoholism problem, we are concerned with 500 individuals as well as 1,500 persons whose lives are intimately linked with someone else's problem. What are the current courses of action available to the County employee who has private concerns or problems of such magnitude that his or her job performance is affected? Traditionally, the problem has been covered up, discussed informally with close associates, who may or may not be well informed, or disguised as another kind of problem. The chances of such persons getting professional help for the difficulty are just that -- chances. Among the serious barriers to obtaining appropriate help are the stigma of alcoholism, the fear of being the misunderstood, the stigma of emotional illness, fear of job loss or promotion denial if the problem is indeed identified, and the concerns on the part of both labor and management of possible exploitation, if problems are dealt with directly. * (permanent full-time and part-time - 5,736, project full-time - 376, permanent intermittent - 262, and temporary - 175, as of July 30, 1976. 00303 -7- Unfortunately, rarely do the above approaches help- but rather they further contribute to the problem until either: a) the troubled employee is in such crisis that help must be sought late in the problem development; b) the person quits or is fired with no attempt to resolve his/her problem; or c) the co-workers' and supervisors' attempts to help have been rejected, ignored, or exploited so they want the person fired. What a waste! Let's face it, we are suggesting that only a cooperative effort between labor and management can start to re- solve this problem. Each alcoholic employee costs management $2,500 per year* due to excessive absences, poor job performance, (e.g., substandard quality and quantity of work, extra supervisory time, poor decision making) which totals $25,672,500 in Contra Costa County alone. The human destruction and misery caused by alcohol abuse cannot be measured in dollars and cents. For the Contra Costa County Government; loss to the organization, where the estimated incidence of alcoholism and problem drinking alone represents 7% of those in County service, is $1,500,000 annually. (7% times 7149 County employees times $12,000: times 25% loss of total salary per troubled employee which equals $115001000) .** * Cost impact formula developed by the National Council on Alcoholism. **This formula was developed by the National Council on Alcoholism, The Labor-Management Division. 00304 �i 4710 Public and private industry have found Employee Counseling Programs to be very cost effective. 7o be more specific, some organizations are reporting a cost benefit ratio of 5 to 1. For every $1.00 invested, the organization benefits by saving $5.00, due to increased productivity, decreased absenteeism, decreased accidents and medical claims. C. Unfortunately, existing Programs do not Serve the Occupational Segment Satisfactorily - Currently, programs are available for information and treat- ment for both the alcoholic and the family member or significant other persons. Within the county structure itself, as well as within the private sector of Contra Costa County, there are comprehensive treatment programs. Nevertheless, only a small percentage of employers have availed themselves of these services. Also, few county employees have voluntarily sought help. Factors which may be deterrents to seeking assistance include: 1. denial by employers that their employees have drinking problems, 2. lack of awareness of the services, 3. fear of exposure or retribution, 4. home remedy approaches tried by well-meaning co-workers and supervisors, 5. covering up by co-workers and supervisors in order to avoid unpleasant disciplinary actions, 00305 i + -9- 6. belief that alcohol abuse is not an employer's legitimate concern, 7. the lack of consistant and qualified occupational alcoholism consultation. The key to the effective approach is contained in the following elements: 1. early identification of a potential problem through the recognition of deteriorating job performance, 2. immediate referral to qualified help for the troubled employee, 3. the establishment of adequate safeguards to insure confidentiality, 4. presentation to the employee of assistance alter- natives which are directly related to the reality of the situation, 5. the support of labor and management in the concept of employee assistance programs and occupational alcoholism programs. IV. PROGRAM DESCRIPTION A. Administration - The Employee Counseling Program will be administratively located within the Alcoholism Information and Rehabilitation Services (AIRS) , Contra Costa County Health Department. The Occupational Program Consultant has available facilities and equipment including office space, pamphlets, brochures, audio-visual materials, and meeting rooms with immediate consultation and referral capability to treatment services. AIRS staff will be utilized when appropriate. Also, an 00306 i -10- integral part of the program will be referral capability to other public and private programs. The Occupational Program Consultant will be responsible to the AIRS Administrator and will provide reports of activities and progress on a monthly basis. Also, these reports will be presented to the County Alcoholism Advisory Board at least quarterly throughout the next fiscal year. B. Component Activities - 1. General Considerations Each of the component activities will be operative within the concepts of sound Employee Counseling programming. The following overall concerns relate to all aspects of this program proposal: 1. the development of a policy statement on occupational alcoholism, alcohol abuse, and other human problems, 2. the limitations of such concerns, i.e., the effect upon job performance with no intention to intrude on the employee's private life, 3. the desirability of having resources for the employee's problems which may or may not be alcohol related but which are reflected in poor job performance, i.e., marital discord, financial or legal problems, emotional problems, 4. the extension of assistance to the employee's family wherever possible, 5. the availability of qualified personnel tq,O'* full time in the area of occupational alcoholism, -11- 6. provisions for adequate training for management and supervisory personnel, union representatives, and employee organization personnel, 7. adequate program. evaluation. 2. Program Activities Related to Employee Counseling Program for Contra Costa County Employees a. In consultation with the County Administrator's Office, Civil Service, and union and employees' representatives, the presentation to the Board of Supervisors a request for the adoption of a clear, written policy statement regarding recogni- tion of the problem, and support for the development of a Contra Costa County Employees Counseling Program. (See Attached Policy Statement) b. An intensive in-service educational and training program for all levels of management and labor within the different departments of Contra Costa County services regarding alcohol use, abuse, alcoholism and the functional impact on the health, welfare, and morale of any occupational unit; supervisors and stewards will receive intensive training. c. The development of informational materials for county employees, inviting and encouraging their support of the program as well as their involvement in time of need. d. The establishment of a reliable system for early identification and referral for assistance services, 00308 J i7 j I+ -12- recognizing the individual employee's right to accept or reject alternatives. The basis for disciplinary action will remain job performance. e. The utilization of qualified personnel to provide diagnosis and treatment services, insuring con- fidentiality. In those instances where the problem(s) are definitely not alcohol related, other qualified personnel will be utilized, e.g., financial counselors, legal resources or mental health services. (See Employee Alcoholism Flow Chart.) f. Periodic program evaluation on a quarterly basis with provisions for further modification and expansion as indicated. V. SOME SPECIFIC QUESTIONS ON EMPLOYEE COUNSELING PROGRAMMING. During the planning stages of the Employee Counseling Program, the County Administration and County Labor Organization were invited to give their views, ask questions and share their con- cerns on this type of programming. Many of their ideas have been incorporated into the service. The following replies are some answers to these questions: A. What is the background of the Contra Costa Occupational Program Consultant? The Consultant is James O'Donnell. He has spent the last ten years in medical/behavior education and in the Employee Counseling Administration field. The last three years of this experience was an Occupational Program Consultant in Alameda County where 00303 t� f -13- he organized 20 such programs covering 50,000 employees with such public and private organizations as Alameda County, City of Alameda, Clorox Corporation, etc. B. How is the program funded? It is funded from the office of Alcoholism in Sacramento under Bill SB. 744. The State of California contributes 90% of the funds to this program with Contra Costa County matching the other 10%. The service will be administered through the Health Department. C. Is there any precedent for this type of programming with government agencies? Yes, Alameda County, Sonoma County, San Francisco, San Mateo County, and many other counties in the State of California have already started programs. The State, of California and the Federal Government have had such pro- grams for a number of years. D. Why have an Employee Counseling Program? Simply, many times when assistance is offered early to people with behavior problems much pain and human suffering can be avoided. The broad goals of the service are to retain jobs, reduce human loss and restore lives. This program will offer employees some tools to solve their own problems at the earliest possible opportunity. Many employers and unions have realized that the fewer problems an employee brings to work, the better his per- formance will be. 00310 -14- Tragically, though, the reverse is often true: the more problems that come to work, the worse is the job performance. In these uneasy times, when things get too much to handle, we should not let an "unhealthy" situation lead to the further destruction of a person's health and well being. E. ghat is the scope of the counseling services? The service would include pre-treatment counseling, infor- mation and referral to other specialized professional help, if indicated. Otherwise, in one to four counseling sessions the client and counselor can mutually identify the problem and discuss options for its resolution. The counselor will offer the client usually several choices for further professional assistance. Since in many cases you are getting to the human concern early in its development, the problem is resolved within the Employee Counseling Program in approximately 408 to 50% of the cases and further referral is not necessary. F. What areas are covered by the Employee Counseling Program? The services are as broad as the kinds of problems people have . . . areas of marriage and family counseling, alcoholism and problem drinking, financial management, emotional stress and other personal problems. G. How are these services handled? You may call directly, and you are encouraged to do so, by simply calling 939-6336; or you may also request referral through your supervisor, personnel office of employee organization. 00311 • � -15- H. Can the County Administration make referrals to the program? Yes, the service is designed as an early warning system for both labor and management to hopefully resolve human problems that effect job performance before they reach a disciplinary level. I. What is reported back to County Administration on one of their referrals to the program? If the county employee has chosen to use the service and he or she has signed voluntarily an information release form, only their attendance is reported back and then only to a department Administrative Assistant or Personnel Manager. Nevertheless, whether such information is reported or not, satisfactory job performance will still remain the standard for evaluative purposes. J. How about the confidentiality of the program? The employee counseling staff can assure their clients that their problem, treatment or disposition will be handled with the highest degree of confidentiality, and the information will not be reported back to the County depart- ment or entered into their personal folder. The Employee Counseling Program counselor operates pro- fessionally under the strict guide lines of the Federal Government on these matters. K. Does the Employee Counseling Program have any relation to a change in the proposed civil service amendment, article XI, Section 3, Par. 2, concerned with disability? No, the two are totally unrelated. The Employee Counseling Program will not be screening or evaluating county employees 00312 i -16- under the disability rule and regulation. L. Can the dependents of county employees use the service? Yes, all members of the "immediate family" can use the service; this includes their spouse, their children, etc. M. How will "release time" be handled for administration referrals? For County employees utilizing the service during working hours the method of obtaining time off will be handled on a case by case basis and will be at the discrimination of the various departments. N. What rights do the courts have to "subpoena" a counselor or the records of the Employee Counseling staff? The courts do have the right to "subpoena" the counselor and their records, regardless of the counselor's cre- dentials (psychiatrist, para-professional or degreed professional) . A court must make a decision prior to the admission of any evidence or testimony that such testimony or information would be in the best interest of the Employee Counseling client. However, this "subpoena" power does not exist for labor/management grievance or disciplinary procedures. In fact, it will be the policy of Employee Counseling staff not to participate in grievance or disciplinary actions. O. Is this program for all County employees? Yes, the program is designed to be available for all employees of the County. Human problems are quite democratic in nature and do touch everyone in County service. O0313 s E° -17- { P. Is there anv charge for the services? There is no charge for the initial counseling and information and referral visits with the Employee Counseling staff (ore to four sessions) . Often a few hours with a trained counselor can result in a plan to correct the causes of the problems. where more extensive help is needed, the Employee Counseling Program can help find the precise cause of the problems and put the employee in touch with services suited to his or her needs. if it is determined that there is a need for continued specialized professional help, the fee would be paid by the employee and depend on the specific program or coun- selor to which the employee would be referred. The Employee Counseling Staff is sensitive to the financial situation of 'the client in making a referral to another helping resource. Many of these resources base their fees on a sliding scale and the client's ability to pay. Q. There is the program physically located? The Employee Counseling Program will have an independent identity. Most County employees will be encouraged to come to 112 Blue Ridge Drive, Martinez. The Employee Counseling Office is located in a private suburban setting (the Virginia Hills Area) which should maximize the confidentiality and utilization of the service. R. When should a County Employee seek assistance? Just as soon as they think there is a problem that they can't handle, seek counsel. Many personal problems don't get better until or unless there is outside assistance. 00314 k t In many situations the longer an employee wafts to seek help the worse a problem becomes. S. Can an employee seek assistance voluntarily? Yes, in fact, the vast majority of employees will seek help themselves in this type of service. Of course, neither the County Administration nor the County Labor Organizations would receive any client information in this type of contact. T. Are there any other questions on the Employee Counseling Program? If there are further questions, please call James O'Donnell at 939-6336. JO'D:wh 00315 �s ' DRAFT RESOLUTION OF THE`,..ONTRA COSTA BOARD OF SUI.'EA_iSORS FOR THE ES- TABLISHING OF AN OCCUPATIONAL ALCOHOLISM PROGRAM (EMPLOYEE COUNSELING PROGRAM) FOR ITS EMPLOYEES WHEREAS, we recognize alcoholism as an illness which can be successfully treated. 11HEREAS, alcohol abuse and alcoholism have been demonstrated to be among the major health problems of the population of Contra Costa County and since the County itself is an important employer we submit the following: NOW, THEREFORE, BE IT RESOLVED by the Board of Supervisors of the County of Contra Costa that this policy be and it is hereby adopted to encourage County employees and members of their immediate families to participate, on a voluntary basis, in the Occupational Alcoholism Program which will be identified as the Employee Counseling Program conducted by the Contra Costa County Health Department; BE IT RESOLVED, the County of Contra Costa intends no interference in the private lives of its employees. The County is concerned only with problems that effect job performance, conduct and attendance. BE IT FURTHER RESOLVED, that the Employee Counseling Program is developed to help employees, supervisors and union stewards to identify problems at the earliest-possible stage, to motivate the individual-to seek help and direct the individual toward the best possible assistance. BE IT FURTHER RESOLVED, that the individual employee maintains primary responsibility for seeking and participating in treatment. All infor- mation regardless of the source of treatment is confidential. 00316 wh I'� E _,Y,?LO ED vRKF0RCE 1 t•.z n.i;umani sSupt.. ;ors-Stewards l Lina Err.}foyecs PaOGRAM DEVELO?:{ENT Policy Decisions/Statements J'U?EnV:L'vr�/S:c1VA�iD� EMPLOYEE 0 R I EN TA-..:,.% TRAI11N3 AND EDUCATION ( F j r 1 rani Labor Famil•• &:p,w:sory Steward Enplayac aeerra: Raferml Self•Refa:ra. i COUNSELING SERVICES 1 PROBLEM IDENiIFICAiION Drugs Legal Alcohol :Medical I Marital e Educational Examily-Child 3 Financial Vocational Psychological v PROFESLL REFERRAL Public and P6vate Community Resources Private Private : Private Private Alcoholics. f Pn siciuns' '^ �.- '•�()S?1LK1J; Detox i y ��••�- ?i9ts' E:,nonyu.ocs Private Kaiser Alpha j :'' c-- - 1 �.::v.c:. �,cava.lr + O::`-:patient C?inic; 00317 f` is 4� In the Board of Supervisors of Contra Costa County, State of California November 23 ' 19 Jj In the Matter of - Approving Addendum No. 1 to Contract Documents for the , Road Maintenance-Office Remodel, Martinez. (1003-118-7710-603) . The Board of Supervisors APPROVES Addendum No. 1 to the contract documents for the Road Maintenance Office Remodel, 1801 Shell Avenue, Martinez, which Addendum revises the Bid Proposal form to allow for receipt of Bid Alternates Na..:l ., and .No. 2 thereby providing for possible reductions in the Base Bid amount, if necessary to meet budget limitations. PASSED by the Board on November.23, 1976 1 hereby certify that the forpoine b a tme and correct copy of an order aMered on the minutes of said Board of Supervisors on the dote aforesaid. r Ori_ instar: P. W. Dept. Witness my hand and the Sed of the Board of Bldgs & Grnds) Supervisors cc: Public Works Department affixed t _2)rdioy of_ November . 1976 Agenda Clerk Building ProjectslI J. R. OLSSON, Clerk County Auditor-Controller By // , Do" ChA Attn: J. Dye H-24 3/76 15m 00 318 f is November 4, 1976 ADDENDUM NO. 1 ROAD MAINTENANCE OFFICE REMODEL 1801 Shell Avenue, Martinez, California Budget Line Item No. 1003-118-7710-603 Contra Costa County Public Works Department 651 Pine Street Martinez, California The following revisions and/or clarification shall be made a part of the contract documents. It is incumbent upon the general contractor to notify his sub-contractors and/or materials suppliers of this Addendum to the Contract Docu- ments. ITEM NO. 1• Division C. Proposal (Bid Form) , Page 10: Delete entire page 10 and replace with revised page 10 which includes deductive alternate #1 and #2. 00319 ADDENDUM NO. 1 tr (B idder), DIVISION C. PROPOSAL (Bid Form) BIDS WILL BE RECEIVED UNTIL —7th day of December 1976 _ at 11:00 a.m. , in Room 103, Administration Building, Martinez, California, 94553. (A) TO THE HONORAABLE BOARD OF SUPERVISORS OF COINIM COSTA COUNTY: Gentlemen: The undersigned hereby proposes and agrees 'to furnish any and all required labor, material, -transportation, and services for Road Maintenance Office - Remodel 1801 Shell Ave. Martinez _ California. Budget -Line Item No. 1003-11 -771 -603 in strict conformity with the Plans, Specifications, and other con- tract documents on file at the Office of the Clerk of the Board of Supervisors, First Floor, Administration Building, Martinez, Cali- fornia*94553, for the following sums; namely: a, BASE BID: Shall include all of the work for the construction. and com- pletion of all facilities therein.: For the sum of: Dollars ($ ) b. ALTERNATE NO. 1• State the amount to be deducted from the Base Bid for deletion of all perimeter wall treatment (gypsum board, furring, insulation, trim, and base) in the Squad Room. Deduct the sum of Dollars c. ALTERNATE NO. 2: ( State the amount to be deducted from the Base Bid for deletion of all suspended ceiling, ceiling insulation and lighting fixtures in the Squad Room (existing lighting fixtures to remain). Deduct the sum of Dollars ($ ) . (B) It is understood that this bid is based upon completion of the work within sixty (60) calendar days from and after the date of cor,�encem_nt. , _Z0_ (REVISED) 00320 - 1 In the Board of Supervisors of Contra Costa County, State of California) t,;nvFmhPr 21 In the Matter of Request for uarbage Collection Permit, San Ramon Area. The Board having received a November 15, 1976 letter from Nr. Richard A. Johns, 555 Rincon, Livermore, California 94550 requesting a permit to allot: him to engage in refuse collection in the San Ramon area; IT IS` BY THE BOARD ORDERED that this matter is REF'EgRED to the County Health Officer for review, and recommendation. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisars on the date aforesaid. cc: i'r. R. A. Johns Witness my hand and the Seal of the Board of County Health Officer Supervisors Public t;orks Director affixed this23rd day of i:overib er . 19 76 Director, Human :resources �. Agency Count-, Administrator f J. R. OLSSON. Clerk Deputy Clerk H.21;,:,,lim 00321 F Ee In the Board of Supervisors of Contra Costa County, State of California Ni ovPmber 21 , 19 76 In the Matter of Diablo Valley Mental Health Clinic. The Board having received an October 20, 1976 memorandum from Gaylord Fox, President, Contra Costa County I:ental Health Association, 919 Village Center Road, Lafayette, California 94549 advising that the Board of Directors endorses the recommendations —T of the Citizens Committee on Mental Health Needs and Services with respect to the Diable Valley Mental Health Clinic; IT IS BY THE BOARD ORDERED that the aforesaid communication is REFERRED to the Director, Hunan Resources Agency, for review in conjunction with Contra Costa County Mental Health Advisory Board. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors an the date aforesaid. cc: %r. G. Fox Witness my hand and the Seol of the Board of Director, Human Resources Supervisors Agency affixed this23rdday of Kovember 19 76 County Administrator "A 1 �- J. R. OLSSON, Clerk Deputy Clerk Fonda ArCdah1 H-24 3!76 ISm 00322 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Amending Leases with Control Data Corporation and Commercial Credit Leasing, Inc. On the recommendation of the County Auditor-Controller, IT IS BY THE BOARD ORDERED that the Chairman is AUTHORIZED to execute Amendment Number 2 for Lease Number G5-1325 and Contract Number G4-1250 between Contra Costa County and Commercial Credit Computer Leasing, Inc. and Control Data Corporation for the rent and mainte- nance of computer equipment as specified in the amendments. Passed by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Data Processing Witness my hand and the Seal of the Board of cc: Contractors Supervisors c/o Data Processing affixed this23rdday of November 19 76 Auditor-Controller Administrator County Counsel J. R. OLSSON, Clerk Bdf Deputy Clerk Maxine M. Ne Zd N•24 3/76 lSm 00323 ` CONTROL DATA CORPORATION COMMERCIAL CREDIT COMPUTER LEASING, INC. 300 St.Paul Place Baltimore, Maryland 21202 AMENDMENT NO. 2 TO AGREEMENT FOR LEASE NO. 65-1325 CUSTOAfER NAME The County of Contra Costa STREET ADDRESS Finance Building CITY Martinw7 STATE California 94553 Customer,Control Data and Commercial Credit agree that the above referenced Agreement is hereby amended as follows: I. The equipment listed on the Equipment Exhibit attached hereto is added for an initial term of three {3} years, commencing upon installation, and shall thereafter remain in effect until terminated as provided in Article 7 See a;Option to Purchase}, Article 13 {Termination},.,,Article 21{Non-Appro- Amend'priationl. The provisions of Article 14 {Cancel-lation} specifically do ment not apply to the equipment subject to this amendment. The following No. 1 clause shall apply solely to the equipment subject to this amendment: CANCELLATION: Except as otherwise provided in Articles 7, 8, 13, and 20, or 21 hereof, lease of equipment under this amendment shall not be subject to termination or cancellation in whole or in part until expira- tion of the full three year initial term hereof, and receipt of at least ninety days written notice from either party, which notice may be given during said three year period. 2. After expiration of one year from the installation date of the equipment subject to this amendment, Customer nay substitute Standard Control Data Equipment for any of the equipment subject to this amendment in accordance with the provisions of Article 8. In the case of such substitution, paragraph b of Article 8 is amended to read= Except as provided above. all terms and conditions of the above referenced Agreement shall remain in full force and in effect. IA' WITNESS WHEREOF. the parties hereto have caused this Amendment to be executed by their repre- sentatives duly authorized and empowered thereunto,as of the dates set forth hereinbelow. AGREED TO: ACCEPTED BY: ACCEP'T'ED BY: THF r011NIy_9`= C014TRA COSMAXIMERCIAL CREDIT CONTROL DATA (Customer Name) COMPUTER LEASING, INC. CORPORATION ai Kenny BY:" �"` ': ''� /_f� ,� i B�•_ ',:./ -� BY: Li; iiman, braid of S:;pe' scrs ASST. ir':�_ �;:=c" .:T R. S. Van Eps P ",� M r- Contract Admin. T'11'LE: �,— TlTLE: TITLE: 9 `ff DATE: NOV 2 2, ''J DATE: + ' } ? . l�r� DATF,: Cflntr_ry_nh�l�ili.:.976 ATTEST: ATTEST: / ,-A f'TEaST: Deputy » AASG00324 r�t.: is► a N N-s N a � � y el � t" 4n► O^S G?. 94 C K I sa c O� o cn pn a y� °�CyCDs IV O y T+ err, C' is xr 2 t N 003�� Page 2 Amendment No. 2 to Agreement for Lease No. 65-1325 b} In the case of equipment substitution, the total monthly rental for equipment provided as substitution equipment to equipment leased under Amendment No. 2 shall not be less than the equip- ment it replaces. 00326 CONTROL.DATA CORPORATION $100-34th Avenue South Minneapolis,Minnesota 55440 AMENDMENT NO. 2 TO CDC CONTRACT NO. 64-1250 AGREEMENT FOR CONTROL DATA EQUIPMENT,PRODUCTS AND RELATED SERVICES CUSTOMER NAME The County of Contra Costa STREET ADDRESS Finance Building CITY Martinez STATE CA 94553 Customer and Control Data agree that the above referenced Agreement is hereby amended as follows: Add the following equipment to Schadule J: Model Description Basic Mo. Maint. 27831-101 Terminal Controller $ 84.00 27801-12 Card Reader 35.00 27801-25 Line Printer 206.00 27801-92 Emulation Option N/C Except as provided above,all terms and conditions of the above referenced Agreement shall remain in full force and in effect. AGREED TO: ACCEPTED BY: CONTROL DATA CORPORATION 5100-34th Avenue South �//� Minneapolis.Minnesota 55440 BY %�rtL=4 t/� 1U, P. Kenny EY TITLE, Chairman, Board%r /5u:8rvi5ofS TITLE DATE NOV 2 -31976 DATE 00327 r� r_ In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Contract #28-430 with Third Party Associates, Inc. for Manpower Project Staff Training IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #28-430 with Third Party Associates, Inc. (a management consulting firm) to provide consultation and training for the staff of the Human Resources Agency Manpower Project under Title I of the Comprehensive Employment and Training Act of 1973 (CETA) from November 29, 1976, through December 31, 1976, with a Contract Payment Limit of $1,800, and under terms and conditions as more particularly set forth in said Contract. PASSED BY THE BOARD on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: Human Resources Agency Witness my hand and the Seal of the Board of Supervisors Attn: Contracts & Grants Unit cc: County Administrator affixed thisj�rdday of_November 19 76 County Auditor-Controller County Manpower Project Director J, R. OLSSON, Clerk Contractor By Deputy Clerk Mai ine M. NeujFeld RJP:dg H- ;,'7c,15m 00328 Contra Costa County Standard Form SHORT FORM SERVICE CONTRACT 1. Contract Identification. Number 28 - 430 Department: Human Resources Agency Manpower Project Subject: Consultation and training in intra-office conflict resolution for the staff of the HRA Manpower Project Office (2401 D Stanwell Drive, Concord) 2. Parties. The County of Contra Costa, California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: THIRD PARTY ASSOCIATES, INC. Capacity: California corporation (private-for-profit) Address: P.O. Box 13042, Montclair Station E, Oakland, California 94661 (6933 Armour Drive, Oakland) 3. Term. The effective date of this Contract is November 29, 1976, and it terminates December 31, 1976, unless sooner terminated as provided herein. 4. Termination. This Contract may be terminated by the County, at its sole discretion, upon five-day advance written notice thereof to the Contractor, or cancelled immediately by written mutual consent. 5. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 1,800 6. County's Obligations. In consideration of Contractor's provision of services as described below, and subject to the payment limit expressed herein, County shall pay Contractor, upon submission of a properly documented demand for payment in the manner and form prescribed by County (Demand Form D-15) and upon approval of such demand by the head of the County Department for which this Contract is made or his designee, according to the following fee schedule: ( ) hour; or , FEE RATE: $ 200 per service unit: ( ) session, as defined below; or (X) calendar day (insert day, week or month), NOT TO EXCEED plus reimbursement for expenses as set a total of 8 service unit(s). forth in the attached Service Plan. 7. Contractor's Obligations. Contractor shall provide the following described services: Consultation, specialized instruction, and training in intra-office conflict resolution for County-selected persons in the time, place, and manner required by County, including provision of any related materials and supplies. One calendar day, for payment purposes, shall be defined as the provision of services as described herein for 8 full hours. Contractor shall provide these services in accordance with the Service Plan attached hereto, which is incorporated herein by reference. 8. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture, or association. 9. Indemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 10. Legal Authoritv. This Contract is entered into under and subject to the following legal authorities: California Government Code Sections 26227 and 31000 and 53703; Title I of the Comprehensive Employment and Training Act of 1973 (CETA), as amended (29 CFR Subtitle A, Parts 94, 95 and 98). 11. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR B �� V?, /1LttV y 1airm lion r pervisors Designee F.�co ^.d ed by Depar 1 ��=�� (Designate official capacity) Designee (Form approved by County Counsel) 00329 b;..rd order R SERVICE PLAN Number 28 - 430 1. Contractor's Proposal. Subject to and insofar as not inconsistent with this . Contract, Contractor shall provide consultation, training, and related technical assistance services hereunder in accordance with its "letter proposal," dated November 10, 1976, 2 pages (excluding attachments and enclosures), addressed to Dir. Claude L. Van Marter, Director, Human Resources Agency, Contra Costa County, as approved by County and on file in the Office of the County Human Resources Agency. As described in the proposal, Contractor shall provide staff consultation and training in two phases: (1) Conflict analysis phase (4 days), including the preparation and submission of a Conflict Analysis Report, and (2) Conflict resolution phase (4 days), including preparation and submission of a Summary Report with recommendations for any additional action that may be needed. I 2. Reimbursement for Ea-penses. In addition to payment of the daily fee set forth in Paragraph 6. (County's Obligations), County will also reimburse Contractor for the cost of incidental expenses that are actually incurred by Contractor hereunder for } transportation, meals, supplies, report typing, and report duplication, not to exceed a total reimbursement of $200 for all such expenses. I Initials: Contractor County Dept. 7 i i I f i t 1 00330 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Authorizing Execution of Lease with Buchanan Oaks Partners. IT IS BY THE BOARD ORDERED that the Chairman is AUTHORIZED to execute a lease with Buchanan Oaks Partners for use of premises at 2401A Stanwell Drive, Concord, California, by the Social Service Department for the period commencing December 1, 1976 and ending December 30, 1979 under terms and conditions as more particularly set forth in said lease. PASSED unanimously by Supervisors present on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of on order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public 1:orks Department, Witness my hand and the Seat of the Board of Real Property Division- Supervisors affixed this 23roday of iio�tertber 19 76 cc: Social Service Dept. — Auditor-Controller County Counsel J. R. OLSSON, Clerk Public tdorks Dept. BY , -. ( , Deputy Clerk Building & Grounds Less.-)r via R' P County Administrator 11•24 3/76 15m 00331 LEASE Social Service Department 2401-A Stanwell Drive Concord, California 1. PARTIES: Effective on NO V 4 3 1976 BUCHANAN OAKS PARTNERS, hereinafter called LESSOR, and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter called COUNTY, mutually agree and promise as follows: 2. LEASE OF PREMISES: LESSOR, for and in consideration of the rents, hereby leases to COUNTY, and COUNTY accepts and takes those certain premises described as follows: All of that certain one-story building known as Building "A" containing approximately 2,620 square feet of office space, together with non-exclusive parking in the adjacent parking lots, situated in Buchanan Oaks Office Complex, 2401 Buchanan Drive, Concord, more particularly described in Exhibit "B" attached hereto and made a part hereof. 3. RENTAL: COUNTY shall pay to LESSOR as rent and use of said premises a monthly rental of One Thousand Two Hundred Fifty Dollars ($1,250) payable on the tenth (10th) day of every month during the term of this lease. Rental shall be mailed to LESSOR at 555 California Street, Suite 2840, San Francisco, California 94108. 4. TERM: The term of this agreement is for three years and one (1) month commencing December 1, 1976 and ending December 30, 1979. 5. EXTENSION: A. This lease may, at the option of the COUNTY, be extended for two (2) years commencing January 1, 1980 and ending December 30, 1981, on the same terms and conditions as contained herein, except the rent shall be $1,350 per month. COUNTY shall give LESSOR written notice of its intention to extend this lease at least thirty (30) days prior to the termination date. 6. HOLDING OVER: Any holding over after the term of this lease, shall be construed to be a tenancy from month to month, and shall otherwise be on the same terms and con- ditions sofar as applicable, except any change in terms or conditions shall require 60 days prior written notice. 7. USE OF PREMISES: The premises shall be used during the term hereof for purposes of conducting various office functions of the COUNTY. 8. ACCOMPLISHMENT OF REMODELING: A. LESSOR shall construct improvements as per plans and specifications labeled Exhibits "A" and "B" which are attached hereto and made a part hereof. LESSOR shall commence remodeling within fifteen (15) days of the effective date of O0332 Microfilmed with board order -1- this lease and said improvements shall be complete, including final inspec- tions and clearance by the Fire Marshall, if required, by December 1, 1976. Upon LESSOR's completion of said remodeling and written notice thereof to COUNTY Real Property Agent for occupancy, COUNTY shall inspect within three work days after receiving said notice of completion and approve or disapprove said building improvements and the rest of the leased premises for acceptance and occupancy; and COUNTY shall notify LESSOR in writing within six (6) workdays after receiving said notice of completion of its approval or dis- approval of said premises for occupancy. The sole basis for rejection of the improvements shall be nonconformity with plans and specifications or applic- able laws and ordinances. B, Upon completion of the above remodeling and acceptance by the COUNTY, COUNTY shall pay the sum of Three Thousand and No/100 Dollars ($3,000), together with the following month's rent for improvements to the demised premises. C. In the event LESSOR cannot deliver premises on or before December 1, 1976, as provided hereinabove, rent shall be prorated from the date premises are completed and accepted by the COUNTY in the following manner. The COUNTY shall continue to pay $730 per month on that portion of the space it now occupies known as Suite 120 and the rent due for the additional space, Suite 100, in the amount of $520 shall be the amount prorated as of the 1st work day following approval and acceptance by COUNTY. However, if the premises are not completed by February 1, 1977, COUNTY may, at its sole option, ter- minate this lease by giving LESSOR written notice, with no cost or obligation on the part of the COUNTY. 9. UTILITY SYSTEMS: LESSOR shall provide separate meters for gas and electric service provided to the demised premises. LESSOR will furnish and maintain electrical, water and plumbing systems in good working order. COUNTY shall have nonexclusive use of exterior restrooms in Building B which are maintained by LESSOR. COUNTY shall lubricate and provide routine maintenance and minor repair for the heating and air conditioning systems and change filters a minimum of four (4) times per year, with each filter dated. Major repair, such as replacement or repair of compressors, motors or refrigerant shall be the responsibility of LESSOR. 10. UTILITIES AND JANITORIAL SERVICES: COUNTY shall pay for all utilities, except water, provide its own janitorial services, and replace any and all interior electrical lamps and ballasts in the lighting system after total original lamping by LESSOR. 00333 k-rte 11. MAINTENANCE AND REPAIRS: A. LESSOR shall keep the exterior of the building in good order, condition and repair, including all exterior doors and their fixtures, closures, and hinges, and landscaping and parking lot. COUNTY shall maintain the locks and key system. B. COUNTY shall keep and maintain the interior of the building in good order, condition and repair, but LESSOR shall repair damage to the interior caused by failure to maintain the exterior in good repair, including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. Failure of floor slabs, floor covering, or walls, due to settlement, cracking or moisture from below, shall be repaired by LESSOR. COUNTY hereby accepts the existing carpeting which shall be delivered in good condition and repair. LESSOR shall maintain and repair said existing carpet for the balance of its useful life. Replacement of any carpet shall be Burke Sierra Antronlll,as specified in Paragraph C of Exhibit "A". Upon replacement with specified carpet in the demised premises, COUNTY shall accept full maintenance of the carpet, except as provided herein- above. C. COUNTY shall replace plate glass windows broken by its employees, agents, or invitees; if broken otherwise, LESSOR shall replace them. D. COUNTY shall not suffer any waste thereon or thereto. E. LESSOR shall provide the necessary number of A-B-C fire extinguishers for the premises at no cost to COUNTY. F. LESSOR, at its own cost and expense, shall make all repairs to the demised premises required to be made by any local governmental authority having juris- diction, including Code violations. 12. ALTERATIONS, FIXTURES AND SIGNS: LESSEE-COUNTY may make any lawful and proper minor alterations, attach fixtures and signs in or upon the premises which shall remain COUNTY's property and may be removed therefrom by the COUNTY prior to the termination of this lease, all signs to meet with existing Code requirements and LESSOR's approval. Any such alterations, signs or fixtures shall be at the COUNTY's sole cost and expense. 13. HOLD HARMLESS: It is understood and agreed that the LESSOR shall not in any way be responsible for damages to persons or property in and upon said premises while said persons are on COUNTY business, and shall not be held liable for any liability, claim or suit for damages to the person or property of anyone whomsoever while in or upon said leased premises during said term in conjunction with performance of COUNTY business, and the COUNTY hereby agrees to indemnify and hold harmless the LESSOR from any liability or 00334 -3- j charges of any kind or character by reason of such injury or damage claim or suit for liability arising therefrom in, around or upon said leased premises, except in the case of any structural, mechanical or other failure of equipment or building owned by the LESSOR which results in damage to any person or property, the LESSOR will be held liable. The LESSOR agrees to hold the COUNTY completely harmless from damages to persons or property and COUNTY shall not be held liable for any liability, claim or suit for damages to the persons or property when and if said persons or property are invited or brought into the demised premises by LESSOR. 14. DESTRUCTION: A. In the event of damage causing a partial destruction of the premises during the term of this lease from any cause and repairs can be made within sixty (60) days from the date of the damage under the applicable laws and regulations of governmental authorities, LESSOR shall repair said damage promptly and within a reasonable time, but such partial destruction shall in nowise void this lease, except that COUNTY shall be entitled to a proportionate reduction of rent while such repairs are being made, such proportionate reduction to be based upon the extent to which the portion of the premises usable by LESSEE bears to the total areas of the premises. B. If such repairs cannot be made in sixty (60) days, LESSOR may, at its option, make the same within a reasonable time, this lease continuing in full force and effect and the rent to be proportionately rebated as provided in the previous paragraph. In the event that LESSOR does not so elect to make such repairs which cannot be made in sixty (60) days, or such repairs cannot be made under such laws and regulations, this lease may be terminated at the option of either party. C. A total destruction of the premises or the building in which the premises are located shall terminate this lease. 15. QUIET ENJOYMENT: The LESSOR covenants that the COUNTY shall at all times during the said term peaceably and quietly have, hold and enjoy the demised premises without suit, trouble or hindrance from or on account of the LESSOR as long as COUNTY fully performs hereunder. 16. DEFAULTS: In the event of COUNTY breach of any of the covenants or conditions herein, including rent payment, LESSOR may re-enter and repossess the premises and remove all persons and property therefrom. In the event of such a breach by LESSOR, COUNTY may proceed to repair the building or correct the problem resulting from the -4- 0000 breach and deduct the cost thereof from rental payments due to LESSOR, provided that COUNTY has given LESSOR written notice of said breach and provided that LESSOR has not made a substantive effort to correct said breach. 17. SURRENDER OF PREMISES: On the last day of the said term, or sooner termination of this lease, COUNTY will peaceably and quietly leave and surrender to LESSOR these pre- miser with their appurtenances and fixtures (except signs and fixtures referred to in Section 12 herein) in good order, condition and repair, reasonable use and wear thereof and damage by earthquake, fire, public calamity, by the elements, by act of God, or by circumstances over which COUNTY has no control excepted. 18. TAXES: COUNTY shall pay to LESSOR within thirty (30) days after being requested to do so by said LESSOR, as additional rental, a sum equal to a proportionate share of any increased amount due in taxes, City and COUNTY, over and above the 1976-77 taxes assessed against the property. COUNTY's share of said increase in taxes to be paid as aforesaid is to be determined by the proportion that the total of floor space in the building leased to COUNTY bears to the total square feet of floor space in the whole of Buchanan Oaks Office Complex. 19. INSPECTION: LESSOR may enter the premises between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday, and may employ proper representatives to see that the property is being properly cared for, that no waste is being made, and that all things are done in the manner best calculated to preserve the property, and in full compliance with the terms and conditions hereof. 20. TERMINATION OF PRIOR LEASE: It is understood and agreed that the prior lease dated September 2, 1976, for a portion of the demised premises known as Suite 120, shall be terminated as of December 1, 1976. 21. SUCCESSORS: The terms and provisions of this lease shall extend to and be binding upon and inure to the benefit of the heirs, executors, administrators, successors, and assigns of the respective parties hereto, jointly and severally. 22. A Memorandum of Lease shall be executed and recorded by the parties hereto; this will be in lieu of recording the entire instrument. 00336 -5- fG G w 23. TIME IS THE ESSENCE of this lease. COUNTY: LESSOR: COUNTY OF. CONTRA COSTA, a BUCHANAN OAKS PARTN political subdivision of the State/`qf California By By Kenny Richard K. Barry / C n, Board of Su Ierviso General Partner By. ATTESTS: J. R. OLS SO Cie By a , Deputy ry Craig RECOMMENDED FOR PR r By County dmini trato By .� l Deputy Public W rks for Buildings & Grounds By ReaT Property Age APPROVED AS TO FORM: J. BUSEN, County Counsel By j Deputy WAP.dp -6- 0033-1 f' tIII r , EXHIBIT "A" CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT BUILDINGS AND GROUNDS COUNTY REQUIREMENTS FOR LEASED SPACE A. PLANS, SPECIFICATIONS AND RELATED DOCUMENTS 1. For Both New and Existing Facilities: LESSOR shall furnish, upon completion of all leasehold improvements included in the lease provisions: two (2) copies of complete as-built pians plus one (1) reproducible set, including notes in- dicating revisions to original construction plans. LESSOR shall also furnish three (3) copies each of all maintenance manuals, parts lists, operating in- structions and warranties or guarantees for all new mechanical equipment in- stalled pursuant to lease provisions. 2. Plans and specifications shall be submitted to and an appropriate permit obtained from the local Building Official of the jurisdiction in which the facilities are located. 3. A11 utility services to COUNTY-occupied area shall be provided with separate meters. LESSOR shall have all utilities in service or turned on at least ten (10) days prior to COUNTY occupancy. COUNTY will transfer all services to COUNTY's accounts upon commencement of occupancy or upon receipt of Certificate of Occupancy if such pre-dates occupancy by COUNTY. B. CODE REQUIREMENTS 1. Building and its components shall meet all applicable local codes and ordinances. LESSOR shall furnish to COUNTY a copy of a duly executed "Certificate of Occupancy" from appropriate agency of local jurisdiction prior to acceptance of improvements as complete by COUNTY. 2. Building and its components shall comply with requirements of Cal/OSHA (Title 8, CAC) and LESSOR shall correct all discrepancies noted during pre-occupancy in- spection at no additional cost to COUNTY. 3. Facilities for handicapped persons shall be provided in accordance with the current edition of the Uniform Building Code (1973) and applicable State statutes. 4. Exit signs shall be installed per code and shall be reviewed and approved by Fire Marshal of local jurisdiction. 5. Fire extinguishers and associated identification/direction signing shall be provided by LESSOR. Extinguishers shall be rechargeable ABC dry powder. Ansul or General, C. INTERIOR FINISHES 1. Ceilings a. General standard shall be acoustical tile with T-bar suspension system. - 1 - 00338 o . C. INTERIOR FINISHES (Con't.) b. Tile shall be Armstrong "Minaboard" mineral fiber panels with fissured design, size 24" x 48" x 5/8", flame spread class 25, Federal Specifications No. SS-S-118a, NRC of 0.60-0.70, light reflectance of 75% minimum, or approved equal. Panel changes to match existing texture and design. c. T-bar suspension system shall be exposed grid with white finish, Oonnor equal. If recessed fixtures are used provide additional hanger wires at each corner of each fixture. Hanger wires shall be minimum 12 ga. at maximum 48" o.c. in each direction for grid. d. Fire rating of ceiling assembly shall comply with local building code requirements. 2. Doors - N/A 3. Window Treatment a. Adequate consideration shall be given to solar heat load on and security of exterior building glass areas. b. Interior window treatment shall be drapes, pattern and color to match existing drapes. 4. Floor Covering a. Carpet shall be Burke Sierra: Antron III.Nylon, 22-oz. minimum face weight, direct glue-down per manufacturer's instructions. No pad. Carpet to have antistatic semi-conductor back, man-made fabric, pattern and color to be selected by COUNTY. Rubber topset cove base to be installed over carpet. Pile Yarn: 100% Antron IIIContinuous Filament Nylon (2450 Denier, 2-ply rated) with Burke Static Control System with Brunslon. Face Weight: 22 oz. Number Series; 32100 Style: 5/64 Stitches per Inch: 11 Pile Height: 1/8 Primary Back: Polypropylene Weight Density Factor: 139,392 Density: 6336 Secondary Back - Loktuft 5.3 oz. b. Extra Materials: Carpeting: Provide one piece, 6 feet x 9 feet, of carpet material for each pattern and/or color installed, for patching and repairing use. 5. Painting and Vinyl Wall Covering a. Interior office walls to be vinyl covered or painted a tight color, flat latex; (as per Exhibit "B"). Trim to be semi-gloss enamel. - 2 - 00339 OMNI Ilk painting and Vinv1 !tall r°v"rinn jr,,,* � �,� •_ 5. Painting and Vinyl Wall Covering iCon't.) b. All colors shall be approved by COUNTY from color schedule submitted by LESSOR. Coverage shall be complete, without holidays, hot spots, runs, etc., to the satisfaction of COUNTY. Prepare and sand all surfaces for proper condition and appearance. Minimum coverage shall be as follows: Office Areas: Two coats latex. Doors: Wood - natural finish with one coat sealer Metal - factory prime and one coat enamel Frames: Two coats enamel trim. All above are minimum standards and additional coats shall be applied where necessary to obtain complete coverage. 0. MECHANICAL AND PLUMBING SYSTEMS 1. Heating, Ventilating and Air Conditioning a. All equipment shall be commercial grade, adequately sized for the following design criteria: (1) Heating Design temperature indoor: 72° F. at five-foot level above floor. Design outdoor: 35° ambient (2) Cooling Design temperature indoor: 75° F.-OB at five-foot level above floor. 11 " outdoor: 95° F.-DB and 67° F.-WB ambient. (3) Ventilating Air supply shall be a minimum of one and one-quarter (1-1/4) CFM per square foot of floor area. b. Both heating and cooling equipment may be either roof-mounted or conventional central system. Cooling equipment shall have refrigerated, air cooled con- densing units or central "wet" cooling tower. Heating equipment shall have gas-fired furnaces with circulating blower, NO HEAT PUMPS OR ELECTRIC HEAT. c. Blower operation shall be continuous and scheduled by time clock (seven day) with carry-over and skip-a-day features, electric spring-wound, with by-pass timers. d. Thermostats shall be ductstats in return air ducts and readily accessible, or wall-mounted in lock-box. e. Balancing: (1) Upon completion of all interior improvements, balance all supply, return and exhaust registers and submit written report to COUNTY. Balancing report shall be submitted prior to acceptance for occupancy. (2) After two months of occupancy, system shall be final balanced and a report submitted to COUNTY. - 3 - 00340 . .-...crsrw,xx• - 1 7 D. MECHANICAL AND PLUMBING SYSTEMS (Con't.) f. Noise emission from blowers, ducts, registers or other mechanical equipment to any occupied area shall be below NC35. g. Distribution of supply air shall be through quality (Krueger Mfg. - or equal) adjustable registers with opposed blade/dampers located to deliver quiet, draft-free air movements, also to affect cold air currents from exterior walls. All totally enclosed offices to have supply and return registers. h. All conference rooms, and other assembly areas for concentrated use, shall be provided with room exhaust fan(s) (ILG or Greenheck) with two-speed motor, ducted to exterior of buildings, controlled by wall switch with indicator light, and sized to exhaust at least thirty percent (30%) of supply air to room. E. ELECTRICAL 1. Lighting a. Interior fixtures shall be fluorescent, 2' x 4', surface or recessed (no pendant or chain-hung) with two, three or four tubes to meet required performance criteria, similar to Wellmade 102 HFA, with acrylic lens. New fixtures to match existing. b. Lighting shall be adequate to deliver 80-100 foot candles at desk-top level in all areas except stairwells, corridors and storage and storage areas where a minimum of 50 foot candles at floor level is required. c. Provide security lighting at all exterior doors. d. Night and exit lights to code, rechargeable dry cell battery emergency lights as required by fire marshal, local agencies, or as shown on plans. e. Ballast shall be "A" rated, Class P-CBM Certified and free from any ob- jectionable hum or vibration at time of acceptance for occupancy. DRI-LOK ballasts not acceptable. f. All light switching to be by wall switches or contractors, no switching from breakers. g. All fixtures to have lens and/or guard, no bare or exposed lamps or bulbs. 2. Telephone System a. Conform to telephone company requirements for space, conduits, power, panels, ventilation and dust control. b. Telephone terminals boards, panels, etc. shall be enclosed for both equipment and occupant protection. 3. General a. All wiring shall be copper. b. Electrical convenience outlets shall be arranged in balanced circuits and as shown on plan. 4 " 00341 E. ELECTRICAL (Con't.) c. Index all panels with either typed index or phenolic labels indicate locations and/or function. F. PARKING FACILITIES 1. Provide adequate number of parking spaces for employees and clientele on basis of occupancy. 2. Provide handicapped person parking space as near to the main public entrance as possible with proper sign indicating "Handicapped Parking", if required. 3. Provide parking area lighting. - 5 - oo342 1 0 v�y O 1 toO CONFERENCE e- Q r.=wary j t j x r 33 1 4 �} �• ____ vUv f , t1 P v / .• y POP P — y v L -J v C) _ r- up X:aar M:.v-ca y G�HsT...cT Fwec Nfo.eT .aT.K tr.CG. -- C _ J 4 P O w a z I 5-1 CONFfiac..tcE E..aT.cuor�»+tn.cc•+. LtarR; TeaC »tL OP vOv v0- p i v o QOP - V O NoTes: LEGEND /IU ja'eaweve w4aL-PaTeaa IV►LLS-INSTALL C^%ZPr=T.N4. : -- 1.IotcmTE6 Rs'OI✓1 NuHBER. sry Rcwv..c wnaL- Fi.jcu WaLLa-PaTciA a- rtpuptac,- 9- INOIC. TES DOOR NvraC5E2. kr-. LATE TFLC.P'GIyEL Ta RAaM 10 -Iw.O.Co 63 EKItjI I 1 T NQ Pr.RT/TION waL.t_S. i:cMovE Cav NTL-R 5 STuti WALL -PA TCN ws LL t C4R PeT. -__Iwo.coTcS PaRTITIowa w.tarLs T-• a4 R¢Mw'ED R�,�EN.oV4 G'aa7µTvF. -PATCH VNALL• - rrMOVC SHELF uatlT-PATQ" wnLL. !< -IwnluTis ot:SK LO(j\T.0.1. jC -.'IO.G6T6S MCF4RSNG41 TO No'TC3. C LuT tl»z VvLa" VoOm- t�Rr-ovC, 5A.-L Gta.a:C T-c-&P oFF pa.NMDINCa- zicu CG L:e474t.G- CT-I»�KFTE= r-LECTR/C PO>w¢a.oVT a.GT.ti-1.I01CATES PAVST.a14 OWMQT. PP.T'— w.aLLS-T'-TC.: INOtc.&TS-5 TFI-at'»CN4 vuTL.CT• �i RcrEttctit 4w.Iag or OG•OR st(l. `i: P:.TGH C:.^�?L--jlKa-ROG•»T i S �. I �-Ire.ce•rct T-drusG F,uoaaaG-I.T IITs f•+T.na:. ` T• 4-aoeM .tq Q TUCrlt.1 �%%rx--ckwpes To HATCw Ew--T:; IY IZ.D'ML-3] POV-IMOIGATZS WAIL FIMI-4 -P+Q►.NT"Al �1�INY1.. P (�Coup TT To Yev.a1G STaTEM, d-INOK,.Teo t2wlSlow NVM1;jE R. 11a..1 CUT 0PEai.Ia4 -Wf.LI-PuA.a1IAN C.JGTAi•L tial=+.tx. wa-THLR- stAlrrto 000P, Z-. ?'::TG WTn LOC."ET-CuTTS uo3 G.R.To MoTc" EM-STI-;4 GoodI& L--�TGNo w—.: P- T uaw 0--7,CJ). JL Q INSTALL I•IALL LMTeJ w.sty.q—cto\!ow ptz u.cnAm"4lT+T 1.N+P " \ EXHIBIT BFots Sect^%- 5=Rv►sDEPT CONTRA COSTA COUNTY PUBLIC WORKS DEPARTMENT MA MEZ,CALIFORNIA OFFIcr. Pr-r-mrseS 240 f A STAWfELL DP- r�' As NoTEO F.i.� DESIGNED t1Y: SCnLE: t a y i DW1WN BY: L. FIELD REV.I LATE 1 DESCRIPTION ! BY "P. �I c c $Y: TATE: --2 fA.E n0. :i1FET of 3-078-3 1 axe. 00343 1 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of ` Authorizing Execution of Lease with Keller Development Company, et al. IT IS BY THE BOARD ORDERED that the Chairman is AUTHORIZED to execute a lease with Keller Development Company and Earl Ounivan and Joanne Dunivan for use of premises at 630 Court Street, Nartinez, California, by the Auditor- Controller for the period commencing February 15, 1977 and ending February 14, 1987 under terms and conditions as more particularly set forth in said lease. PASSED unanimously by Supervisors present on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid Originator: Public Works Department, Witness my hand and the Seal of the Board of Real Property Division Supervisors affixed this 23r('day of November 1976 - cc: 976cc: Auditor-Controller Administration Services Accounts Payable �- J. R. OLSSON, Clerk County Counsel gy �:; i. , ,.� , Deputy Clerk Public ldorks Dep`.. Building u Grounds Lessor (via RIP) County Administrator H.as 3176 15m 00344 1 L` � l t LEASE i 630 Court Street Martinez, California i AUDITOR - CONTROLLER i 1. PARTIES: Effective on . 1976, KELLER DEVELOPMENT COMPANY and EARL D. DUNIVAN and JOANNE OUNIVAN, hereafter called "LESSOR" and the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter I called "COUNTY", mutually agree and promise as follows: 2. LEASE OF PREMISES: LESSOR, for and in consideration of the rents, hereby leases to COUNTY, and COUNTY accepts and takes those certain premises situated on the north- . west corner of Court and Main Streets, City of Martinez, consisting of approximately 7,200 square feet of office space in that certain building commonly known and designated as 630 Court Street and more particularly described in Exhibits "B" and "C" attached hereto and made a part hereof. ` 3. TERM: The term of this lease shall be ten years commencing February 15, 1977, E and ending February 14, 1987. j r 4. HOLDING OVER: Any holding over after the term of this lease as provided herein- j above shall be construed to be a tenancy from-month to month subject to the terms of this lease so far as applicable. 5. RENTAL: COUNTY shall pay to LESSOR as rent for said premises a monthly rental payable in advance on the 10th day of each month as follows: a. Three Thousand Eight Hundred and Seventy Five and No/100 Dollars ($3,875.00) f per month commencing February 15, 1977 to February 14, 1982. b. Four Thousand One Hundred Fifty and No/100 Dollars ($4,150.00) commencing February 15, 1982 to February 14, 1987. c. Rental shall be mailed to LESSOR at P. 0. Box 747, Martinez, California 94553. 6. USE OF PREMISES: The premises shall be used during the term and extension hereof for purposes of conducting various office functions of COUNTY. 7. MAINTENANCE AND REPAIRS: a. LESSOR shall keep the roof and exterior of the building in good order, condition and repair except for exterior doors and their fixtures, closures, - 1 - 0034 Nixs)filmed with board order ' f and hinges, which shall be maintained by the COUNTY. COUNTY shall maintain t all locks and key systems used in the demised premises. t b. COUNTY will maintain any and all interior electrical, interior water and. interior plumbing systems, except COUNTY shall not be responsible for major repair or replacement of said systems. COUNTY will replace any and all electrical lamps and ballasts in the lighting system after total original lamping by LESSOR. c. COUNTY shall maintain and repair the heating, ventilating, and air con- ditioning systems. c d. COUNTY shall keep and maintain the interior of the premises in good order, condition and repair, but LESSOR shall repair damage to the interior caused by failure to maintain the exterior in good repair including damage to the interior caused by roof leaks and/or interior and exterior wall leaks. e. COUNTY shall replace any glass windows broken in the demised premises. f. LESSOR shall provide and install at the direction of the Fire Marshal the necessary number and type of A-B-C fire extinguishers for the premises at no cost to COUNTY. COUNTY shall thereafter maintain, repair, and replace said E extinguishers. g. COUNTY shall not suffer any waste on or to the demised premises. h. COUNTY shall not be held liable or responsible for any repair and/or replace- ment of any part of any system or improvement under warranty. LESSOR shall furnish COUNTY with three (3) copies of warranties, parts lists, and operating instructions for all mechanical systems maintained by COUNTY prior to occupancy. i. LESSOR shall be responsible for the correction of any city building and/or Fire Code Violations which may exisFt in the leased premises for a-period of one year after completion and acceptance of premises by COUNTY: provided that LESSOR shall not be liable for correction of said Code Violations which arise out of and are directly related to a change in the COUNTY's occupancy or use of said premises. 8. UTILITIES AND JANITORIAL: COUNTY shall pay for all water, gas, electric and refuse collection services provided to the demised premises and shall provide its own janitorial service. LESSOR shall provide separate utility meters for the demised premises. F f - 2 - ou�6 9. ACCOMPLISHMENT OF IMPROVEMENTS: J a. LESSOR shall construct improvements per plans and specifications labeled Exhibits "A" and "B" which are attached hereto and made a part F hereof. Final plans and two copies of specifications of materials and equipment to be installed, will be submitted to COUNTY and shall be approved by COUNTY before any construction work is commenced. After approval by COUNTY, LESSOR shall not make or cause to be made any r changes in plans or specifications without the prior written consent of s COUNTY. LESSOR shall make changes, additions or deletions upon written i change order from COUNTY and such items shall be charged at a rate not to exceed direct cost plus 15%. COUNTY hereby reserves the right to inspect during construction of improvements as specified herein but will not inter- fere with LESSOR's work and will notify LESSOR in writing of any requests, . recommendations or discrepancies. LESSOR shall commence remodeling within thirty days of the effective date of this lease and said improvements shall be complete, including final inspections and issuance of a Certificate of i Occupancy, by February 15, 1977. If actual remodeling has not commenced within sixty (60) days of the effective date of this lease, COUNTY may, upon written notice to LESSOR, cancel this lease without cost or obligation to COUNTY. b. In the event LESSOR cannot deliver premises on February 15, 1977, as provided hereinabove, rent shall be prorated from the date premises are completed and accepted by the COUNTY. However, if the premises are not completed June 1, 1911, COUNTY may, at its sole option, terminate the lease by giving LESSOR ! i written notice, with no further cost or obligation on the part of COUNTY. Anything contained herein to the contrary notwithstanding, the dates in this paragraph shall be extended by the time lost as a result of work stoppages, strikes, shortages of material or Acts of God; provided that such time lost I is beyond LESSOR's control. 10. COMPLETION AND OCCUPANCY: a. Upon LESSOR's completion of said remodeling and written notice thereof I to County Real Property Agent for occupancy, COUNTY shall inspect within 3 s i t 3 0034'7 ' f work days after receiving said notice of completion and shall approve or disapprove said building improvements and leased premises within six work days of receipt of such written notice of completion. I b. The sole basis for disapproval of the premises shall be non-conformity f with plans and specifications or applicable laws or ordinances. In the event COUNTY disapproves of the premises, it shall provide LESSOR with a reasonable detailed list of the deficient portions or details of the premises. i c. COUNTY shall accept the premises for occupancy and rental shall be pro- s rated as of the first workday following said approval of premises. 11. PURCHASE OPTION: As part of the consideration of this lease LESSOR hereby grants to COUNTY the exclusive right and privilege to purchase the real property described herein for a total purchase price of Three Hundred Fifty Thousand and f No/100 DOLLARS ($350,000.00) at any time during the sixth year of the term of this lease commencing Feb. 15, 1982 and ending February 14, 1983. In the event the COUNTY shall fail to exercise the option herein granted within the time pro- vided, then all rights and privileges to purchase the demised premises shall immediately cease and terminate. ' 12. PRIOR POSSESSION: Commencing on February 1, 1977, COUNTY shall have the right to install fixtures, telephones, and other items required to prepare space for COUNTY's t occupancy and to store furniture, supplies and equipment where such work or storage can be effected without unduly interfering with LESSOR's completion of the building and improvements. i 13. ALTERATIONS, FIXTURES AND SIGNS: COUNTY may make any lawful and proper minor alterations, attach fixtures and signs in or upon the premises which shall remain COUNTY property and may be removed therefrom by COUNTY prior to the termination of this lease, all signs to meet with existing Code requirements and LESSOR's approval. Any such alterations, signs, or fixtures shall be at COUNTY's sole cost and expense. r 14. HOLD HARMLESS: It is understood and agreed that LESSOR shall not in any way be responsible for damages to persons or property in and upon said premises and shall not be held liable for any liability, claim or suit for damages to the person - 4 - 00348 or property of anyone whomsoever while in or upon said leased premises during said term and COUNTY hereby agrees to defend,, indemnify, and hold harmless LESSOR from any liability or charges of any kind or character by reason of such injury or damage claim or suit for liability arising therefrom in, around, or upon said leased premises, except in the case of any structural, mechanical, or other t failure of equipment or building owned by LESSOR which results in damage to any person or property, LESSOR will be held liable. LESSOR agrees to defend, indemnify and hold COUNTY completely harmless from damages to persons or property and COUNTY shall not be held liable for any liability, claim, or suit for damages to the persons or property when and if said persons or property are invited or brought into the demised premises by LESSOR: 15. DESTRUCTION• a. In the event of damage causing a partial destruction of the premises during the term of this lease from any cause, and repairs can be made within (60) sixty days from the date of the date of the damage under the applicable laws and regulations of governmental authorities. LESSOR shall repair said damage promptly and within a reasonable time, but such partial destruction shall in nowise void this lease except that COUNTY shall be entitled to a proportionate reduction of rent while such repairs are being made, such proportionate reduction to be based upon the extent to which the portion of the premises usable by COUNTY bears to the total area of the premises. b. If such repairs cannot be made in sixty (60) days, LESSOR may, at his option, make the same within a reasonable time, this lease continuing in full force and effect and the rent to be proportionately rebated as provided in the previous paragraph. In the event LESSOR does not so elect to make such repairs which cannot be made in sixty (60) days, or such repairs cannot be made under such laws and regulations, this lease may be terminated at the option of either party. c. A total destruction of the premises or the building in which the premises are located shall terminate this lease. - 5 - 00349 16. QUIET ENJOYMENT: LESSOR covenants that COUNTY shall at all times during the said term peaceably and quietly have, hold, and enjoy the demised premises without suit, trouble, or hindrance from or on account of LESSOR as long as COUNTY fully performs hereunder. 17. DEFAULTS: In the event of COUNTY breach of any of the covenants or conditions herein, including rent payment, LESSOR may re-enter and repossess the premises and remove all persons and property therefrom. In the event of such a breach by LESSOR, COUNTY may quit the premises without further cost or obligation or may proceed to s repair the building or correct the problem resulting from the breach and deduct the i cost thereof from rental payments due to LESSOR, provided that COUNTY has given LESSOR written notice of said breach and provided that LESSOR has not made a substantive effort to correct said breach. 18. SURRENDER OF PREMISES: On the last day of the said term, or sooner termination of the lease, COUNTY will peaceably and quietly, leave and surrender to LESSOR these premises with their appurtenances and fixtures (except signs and fixtures referred to hereinabove) in good order, condition and repair, reasonable use and wear thereof and damage by earthquake, fire, public calamity, by the elements, by Act of God, or by i circumstances over which COUNTY has no control excepted. COUNTY shall not be liable t for painting the interior of the demised premises upon termination of this lease. t 19. TAXES: COUNTY shall pay to LESSOR within thirty (30) days after being requested to do so by said LESSOR, as additional rental, a sum equal to the City and/or COUNTY taxes or general assessment levied against the demised premises (Assessor's Parcel 373-133-03) in any tax year during the term of this lease. It is understood and agreed during the first and last years of occupancy said taxes shall be prorated .between LESSOR and COUNTY according to the number of months the COUNTY shall have possession of the demised premises. 20. INSPECTION: LESSOR may enter the premises between the hours of 9:00 a.m. and 5:00 p.m., Monday through Friday, holidays excepted, or at any time in an emergency, and may employ proper representatives to insure that the property is being properly cared for, that no waste is being made, and that all things are done in the manner best calculated to preserve the property and in full compliance with the terms and conditions hereof. - 6 - 00350 21. SUCCESSORS: The terms and provisions of this lease shall extend to and inure to the benefit of the heirs, executors, administrators, successors, and assigns of f the respective parties hereto, jointly and severally. { 22. RECORDING: A Memorandum of Lease shall be executed and recorded by the parties ` hereto. This will be in lieu of recording the entire instrument. i 23. TIME IS THE ESSENCE of each and all of the terms and provisions of this lease. i r i i COUNTY LESSOR COUNTY OF CONTRA COSTA, a political KELLER DEVELOPMENT COMPANY subdivision of the State of California ' B11" Js Ps Kenny Penn D. Keller t"n, Boardf S visors arl . Dunivan ATTEST: J. R. OLSSO , Clerk 12 By nne Ounivan 1 Deputy RECOMMENDED FOR APPROVAL: By Coun y A4WRistrator I By Deputy Public Wor Qiftctor Buildings and Grounds ti By Real-Property Agent APPROVED AS TO FORM: JOHN B. CLAUSEN, County Counsel By 2-4 Deputy i 7 _ 00351 if .r a lit. t E.XHIDIT "A" (630 Court Street, Martinez) CONTRA COSTA COUNTY PUBLIC riOiTS DEPART1,1ENT BUILDINGS A;'D GRDU10S COUNTY R QUIR&DENTS FOR LEASED SPACE A. PLANS, SPECIFICATIONS AND RELATED DOCUI4E2?rS 1. For Existing Buildings: LESSOR shall furnish two (2) copies of existing floor plan, minimum scale 1/8" = 11-0". All rooms, corridors and doors shall be numbered on plans and an interior finish schedule included. 2. For New Facilities: LESSOR shall furnish two (2) copies of complete construction plans and specifications, minimum scale 110". All rooms, corridors and doors shall be numbered on plans and an interior finish schedule included. 3. For Both New and Existing Facilities: LESSOR shall furnish, upon completion of all leasehold improvements included in the lease provisions: two (2) copies of complete as-built plans plus one (1) reproducible set, including notes indicating revisions to original construction plans. LESSOR shall also furnish three (3) copies each of all maintenance manuals, parts lists, operating instructions and warranties or guarantees for all new mechanical equipment installed pursuant to lease provisions. 4. LESSOR shall not proceed with any work involving modifications or improvements or initial construction of facilities for COUNTY'S occupancy, when such work is directly related to or will affect COUNTY'S occupancy, without prior written approval of applicable plans, specifications, and related documents by authorized representative of COUNTY. LESSOR shall allow COUNTY at least ten (10) working days for review of documents prior to request- ing written approval. 5. Plans and specifications shall be submitted to and an appropriate permit obtained from the local Building Official of the juris- diction in which the facilities are located. 6. All utility services to COUNTY-occupied area shall be provided with separate meters. LESSOR shall have all utilities in service or turned on at least ten (10) days prior to COUNTY occupancy. COUNTY will transfer all services to COUNTYIS accounts upon commencement of occupancy or upon receipt of Certificate of Occupancy if such pre-dates occupancy by COUNTY. Revised 5/4/76 00352 ' Y 00352 B. CODE REQUIREY21NTS 1. Building and its components shall meet all applicable local codes and ordinances. LESSOR shall furnish to COU11TY a copy of a duly executed "Certificate of Occupancy" from appropriate agency of local jurisdiction prior to acceptance of improve- ments as complete by COURTY. 2. Building and its components shall comply with requirements of Cal/OSHA (Title 8, CAC) and LESSOR shall correct all discrepan- cies noted during pre-occupancy inspection at no additional cost to COU11TY. 3. Facilities for handicapped persons shall be provided in accordance with the current edition of the Uniform Building Code (1973) and applicable State statutes. 4. Exit signs shall be installed per code and shall be reviewed and approved by Fire Aiarshal of local jurisdiction. 5. Fire extinguishers and associated identification/direction signing shall be provided by LESSOR. Fire extinguishers shall be commercial grade ABC dry powder, rechargeable with a hose ansul or general with a current charge tag. 6. ALL MATERIAL SHALL BE NEW AND UNUSED UNLESS WRITTEN PERMISSION is granted by County for specific items noted. C. INTERIOR FINISHES 1. Cabinetry and Casework A. General (1) Grading Rules: Millwork shall be graded and manufactured in accordance with the standards established in the Manual of Millwork of the Woodwork Institute of California, latest edition. (2) Shop Drawings: Required for all manufactured items. Furnish to County Building Maintenance Department for their approval. Do no manufacturing until receipt of approved drawings. (3) Verify all dimensions at the building. B. Lumber and Wood Products: (1) Conform to standards established for the grade. (2) All lumber and plywood shall be Custom Grade, no particle board, exceptions noted. ' (3) Miscellaneous millwork - Douglas Fir Shelves - Douglas Fir, plywood edgebanded w/birch Wood for concealed construction: a. Surfaces to receive plastic laminate; waterproof particle board. b. All other areas - Douglas Fir (4) Casework, Cabinet Doors and Drawer Fronts: a. Edge banding: Birch b. Faceframes: Birch Revised 5/4/76 c. Doors/Drawers: Birch plywood -2- OU35.3 C. INTERIOR FINISHES (con't.) (5) Plastic Laminate: Custom Grade, color and-pattern as selected by County C. Manufacturing and Installation Standards: (1) Manufacture millwork and casework to VI.I.C. Custom Grade Standards as minimum. (2) All cabinet work shall be securely anchored and accurately aligned. All drawers and doors shall operate freely, provide glides for all drawers; all shelves shall be adjustable. (3) All cabinet interiors to have one coat white shellac. 2. Ceilings a. General standard shall be acoustical tile with T-bar suspension system. b. Tile shall be Armstrong "Minaboard" mineral fiber panels with fissured design, size 211"x48"x5/8", flame spread class 25, Federal Specifications No. SS-S-118x, NRC of 0.60-0.70, light reflectance of 75' minimum, or approved equal. c. T-bar suspension system shall be exposed grid with white finish, 'Donner, equal. If recessed fixtures are used provide additional hanger wires at each corner of each fixture. Hanger wires shall be minimum 12 ga. at maximum 48" o.c. in each direction for grid. d. Fire rating of ceiling assembly shall comply with local building code , requirements. e. Attic Ceiling - to be insulated R-19 factor, with additional insAlation as specified in plans. t • i • r Revised 5/4/76 - -3- -OU354 C. I11TERIOlt Fli.1151JES (coni t.) , 3• Doors and Windows a. All doors opening into general office spaces and high traffic areas which are not designed to stand open during normal office hours shall be half-lite with wire glass. b. Aluminum entry doors shall be medium or wide stile type. ' c. All wood doors shall bo- solid core, 1-3/8" or.1-3/4" thick, as required by code. 4. Window Treatment a. Adequate consideration shall be given to solar heat load on and security of exterior building glass areas and some means of minimizing solar-load as well as providing adequate security shall be included. b. Interior window treatment, where required, to be full length drapes; material, pattern and color to be selected by County. Quality to be same as 610 Court Street installation. $. Floor! Covering r a. Carpet in areas as indicated on plan by COUNTY, shall be Burke Sierra: AntronlII Nylon, 22-oz. minimum face weight, direct glue-down per manufacturer's instructions. No pad. Carpet to have antistatic semi-conductor back, man-made fabric, pattern and color to be selected by COUNTY. Rubber topset cove base to be installed over carpet. Pile Yarn: 100;x" Antron III Continuous Filament Nylon (221$0 Denier, 2-ply rated) with Burke Static Control System with Brunslon. Face Weight: 22 oz. Number Series: 32100 Style: $/64 Stitches per Inch: 11 Pile Height: 1/8 Primary Back: Polypropylene Weight Density Factor: 139,392 Density: 6336 Secondary Back - Loktuft $.3 oz. b. 'Smooth Floor: In areas as indicated on pian by COUNTY, LESSOR shall install 118" minimum thickness, 12"xl2" vinyl asbestos tile with 4" topset rubber cove base or sheet vinyl .1190" minimum thickness, Armstrong Vinyl Corlon, or approved equal, with base at COUNTY'S option. Contra Costa County Building Maintenance Department approval required for pattern and quality and color. _ Revised -514/76 -4_ 0035-5 a• $, Floor Covering (contt.) $. Floor Covering (coni.) c. All toilet rooms to have ceramic tile floors, mortar set. Ceramic tile wainscots on walls of toilet rooms up four feet from floor. Pattern and color selection by COUNTY. d. r.'E.ctra Materials: (1) Carpeting: Provide one piece, 6 feet x 9 feet, of carpet material for each pattern and/or color installed, for patching and repairing use. (2) Vinyl Asbestos Tile: Provide twenty-four (24) whole tiles for each pattern and/or color installed. (3) Sheet Vinyl: Provide one piece, 6 feet x 9 feet, of sheet vinyl material for each pattern and/or color installed. 6. Painting and Vinyl Wall Covering a. Interior office walls to be vinyl covered or painted a light color, white ceilings (if not T-bar system), both flat latex; trim to be semi-gloss enamel. See finish schedule on Plans. b. Public waiting rooms and corridors to be vinyl covered, material to be selected and/or approved by COUNTY. c. All colors shall be approved by COUNTY from color schedule submitted by LESSOR. Coverage shall be complete, without holidays, hot spots, runs, etc., to the satisfaction of COUNTY. Prepare and sand all surfaces for proper condition and appearance. Minimum coverage shall be as follows: Office Areas: Two coats latex. Toilet Room Areas: One coat primer-sealer and one coat stipple enamel. Doors: Wood - natural finish with one coat sealer Metal - factory prime and one coat enamel Frames: two coats enamel trim. All above are minimum standards and additional coats shall be applies where necessary to obtain complete coverage. _ d. Prior to the start of any interior finish work, LESSOR shall submit an interior finish schedule and shall allow COUNTY at least ten (10) working days to review, select and approve colors. ?. Partitions a. • Floor to Ceiling: Ultrawail movable partition system. Finish to be vinyl - U.S.G. Textone Group II except as noted. Partitions to be installed to manufacturer's specifications. Contractor to submit shop drawings to Contra Costa County Building Maintenance Department for review and approval Rev- 5/4/76 -5-. ON b �9 *. 0 ail'IN 7. Partitions (con' t.) before proceeding with installation. b. Floor to Coiling: Mood or motal studs with $/8" gypboard. Finish: Tape, texture and paint or vinyl fabric as directed by COUNTY. ROTE: This type of interior partition construction is not preferred and shall be utilized only when prior approval is granted for specific areas in writing by County. c. Movable or Demountable Partitions Mills "Mainliner" 68" high with 6" open base steel or steel and glass panels to plan. Maximum panel width 48". d. Lessor shall submit shop drawings to Contra Costa County Building Maintenance Shop for approval prior to installation. e. Walls other than Ultra-gall system - shall be covered with vinyl wall covering, fabric, pattern and color as selected by COUNTY, weight - -12 oz./53/$4-inch width. 8. Acoustical Treatment/Insulation a. LESSOR shall give due consideration to and make appropriate provision for minimizing sound transmission between office spaces and from high noise level areas (Xerox rooms, toilet rooms, equipment rooms, etc.). b. All new full-height walls shall- be rated as minimum STC of 43. c. Excessive noise areas or other problem locations will be noted by COUNTY on plans submitted by LESSOR for approval of space lay-out and arrangement. d. Outside perimeter walls to be insulated R-11 factor. D. SPECIAL USE AREAS 1. Janitors' Rooms a. Minimum requirements include space for supplies storage, actual square footage required is a function of building size and will be determined by COUNTY. b. LESSOR shall provide and install service sink, and/or floor sink, with hot and cold water supply, adequate lighting including shield or cage protection from breakage, floor drain, and adequate ventilation. c. No electrical or telephone equipment panels shall be located in Janitors' rooms. Revised "5/4/76. _6_ 00131 I and adequate reuLilauiuu. c. No electrical or telephone equipment panels shall be located in janitors' rooms. Revised '5/4/76. -6- 0035 W 1 -D. Urc (con't.) 2. Toilet Rooms a. Separate facilities for men and women, number of fixtures be in accordance with code requirements for occupancy levels as projected by COUNTY. b. Adequate lighting (fluorescent fixtures) shall be provided in order to aid sanitary maintenance. c. Toilet partitions shall be standard metal units, either ceiling hung or floor mounted, with one unit sized for handicapped parsons. d. Install ceramic tile wainscoat and comply with local code requirements. e. LESSOR shall provide and install all door hardware, plumbing and lighting fixtures, and toilet partitions including coat hooks and handicapped grab-bars. All other accessories (towel dispensers, mirrors, etc.) will be supplied and installed by COUNTY. f. Women's Lounge shall be provided in accordance with the requirements of Title 8, CAC, including incandescent lighting with dimmer switch control and electric wall heater with thermostat control. g. Ventilation, wall and floor. construction shall be in accor- dance with local codes. h. Lavatory counters shall be provided by LESSOR. See Cabinetry and Casework, Section C-1, for standards. i. A floor drain shall be installed where two or more water closets or one or more wall-hung urinals are installed. Floor drain to be two inch with approved type strainer, suitably flanged to provide a water- tight joint at the floor and trapped to code. 3. Staff Rooms a, Provide room exhaust fan (ILG or Greenheck) with two-speed motor, ducted to exterior of building, controlled by wall switch with indicator light, sized to exhaust at least thirty percent (30%) of supply air to room b. Provide wall-hung storage cabinet and base cabinet with sink, hot and cold water supply, and duplex convenience outlet near counter. See Cabinetry and Casework, Section C-1, for standards. 4. Xerox Rooms a. Provide room exhaust fan (ILG or Greenheck) with two-speed motor, ducted to exterior of building, controlled by wall switch with indicator light, sized to exhaust at least 400 CFM. b. Xerox unit (or other duplicating equipment) shall be served by separate circuit. wire to outlet location as designated by COUNTY, outlet receptacle will be provided by equipment supplier. Revised 5/4/76 -7- 0035S ri E. llaARDU yRE 1. LESSOR shall provide COU1t'TY with complete hardware schedule for review and approval within sixty (60) days of execution_ of LPEASE. Schedule shall include cross-match coding of lock sets to door numbers on plans, and three (3) copios shall be provided to and fifteen (15) working days allowed for COUNTY review. Schedule shall show manufacturer's name and catalog number for each item. This schedule shall be considered the Preliminary Schedule. NOTE: All hardward to be commercial quality. LESSURTb HarcVaare ven or s a prepare a revised/corrected schedule based upon COUNTY'S review comments on Preliminary Schedule, and the revised document shall be considered the Final Hardware Schedule and three (3) copies shall be forwarded to the Building Maintenance Shop. This will enable the COUNTY to prepare a keying schedule which will be forwarded through channels to the hardware supplier prior to ordering hardware. 2. Door locksets shall be Sargent-Series Magna 8 line with FID 161 cutout. Keyways and pinning schedules shall be deter- mined by COUNTY to coordinate with master keying schedule. No substitution in lieu of Sargent locks will be considered. 3. KEYING a. All keyed locks shall be passed by the existing County Great Grand Master Key. All lock cylinders are to be Grand Mastered, Sub-Mastered, Building-Mastered, and set keyed. b. Keys: Stamp all keys " YBe NOT - n (1) Furnish three keys per lock with an additional three keys for each set;' three keys for each Sub- Master; three keys for each Building Master; and 100 stamped key blanks in the Job Keyway. (2) All keys are to be tagged with the hardware item number, door number, and room number from plans and delivered directly to the County Building Maintenance Department by hardware supplier. (3) Upon receipt of the locksets and cylinders from the factory, the hardware supplier shall notify the County Building Maintenance Department that the keyed locks and cylinders are ready to be checked for the keying requirements set forth in the keying schedule. After the keyed locks and cylinders have been checked against the keying schedule and corrections made, the County will accept the keys for the fob, and the keyed locks will be delivered to the job. 4. Panic hardware and door closers shall be installed per the requirements of the local fire marshal. Install sex bolts in fire doors requiring panic hardware. Rev. 5/4/76r -& 0 ()10159 5.' All exposed hinges on exterior doors shall be non-removable pin (NRP) type. 6. Door closers shall be Sargent-1230 Series. 7. Door bumpers shall be Sargent 2400 Series installed in gypboard w/toggle bolts. 8. Drawer slides - Knape - Vogt - 1280P. 9. Butt Hinges - McKinney TA 2714 10. 'Cabinet Hinges - 300 Reverse bevel doors - National Lock Co. C325 Cabinet Hinges - Flush doors - McKinney 2743 t Rev. 5/4/76 -9- Q U 3s0 'e F. MECHANICAL AND PLU:4BI2;G SYST=IS 1. Heating, Ventilating and Air Conditioning a. All equipment shall be commercial grade, adequately sized for the following design criteria: (1) Heating Design temperature indoor: 720 F. at five-foot level above floor. Design temperature outdoor: 350 F. ambient (2) Cooling Desi 'n temperature indoor: 750 F.-DB at five-foot leve above floor. Design temperature outdoor: 950 F-DB and 670 F.-YIB ambient. (3) Ventilation Air supply shall be a minimum of one and one-quarter (1-1/4) CFM per square foot of floor area. b. Both heating and cooling equipment may be either roof- mounted or conventional central system. Cooling equipment shall have refrigerated, air cooled condensing units or central "wet" cooling tower. Heating equipment shall have gas-fired furnaces with circulating blower, NO HEAT PUMPS OR ELECTRIC HEAT. c. -Air handling units shall be provided with an "economizer" feature, with an auto-adjustable damper sized to provids a minimum of thirty percent BOA-) of rated CFM of unit. Minimum thirty percent (30;6) fresh air make-up with a separate thermostats or at each supply air handler unit. d. Blower operation shall be continuous and scheduled by time clock (seven day) with carry-over and skip-a-day features, electric spring-wound, with by-pass timers. Time clock to be located inside building, by-pass timers to be located as indicated on plan by COTRiTY. By-pass timers shall be Mark-Time, Model W90-007, 6-hour without hold feature. e. Thermostats shall be ductstats in return air ducts and readily accessible. - - - f. Freezestats shall be installed in conjunction with high and low pressure switches at each unit. A.C. Compressors to have crankcase heater. g. Zone areas with separate furnaces and/or re-heat coils in ducts with separate ductstats or thermostats and controls. h. Install extractors for all branch ducts and turning vanes at all bends. Rev. 5/4/76 -10- 00361 a , y �. 1: L:l' .l, 1. !• .1 !'J `.i___•- l, �l.V it l t.� i. Balancing: (1) Upon completion of all interior improvements', balance all supply, return and exhaust registers and submit ::ritten report to CO'bNTY. Balancing report shall be submitted prior to acceptance for occupancy. (2) After two months of occupancy, system shall be final balanced and a report submitted to COUNTY. (3) If building is a multi-occupancy, LESSOR shall rebalance at no cost to COU;ITY area occupied by COUNTY after each succeeding change of occupancy in areas not occupied by COUNTY. A written report shall be submitted to COUNTY on each re-balance. j. Noise emission from blowers, ducts, registers or other mechanical equipment to any occupied area shall be below NC35. _ k. Distribution of supply air shall be through quality (Krueger Mfg. or equal) adjustable registers with opposed blade/dampers located to deliver quiet, draft-free air movements, also to affect cold air currents from exterior walls. All totally enclosed offices to have supply and return registers. 1. All conference rooms, and other assembly areas for concentrated use, shall be provided with room exhaust fan(s) (ILG or Greenheck) with two-speed motor, ducted to exterior of buildings, controlled by wall switch with indicator light, and sized to exhaust at least thirty percent (30Z) o supply air to room. m. Attic space exhaust - Provide powered exhaust fans (blowers) w/auto- matic dampers, thermostat controlled, to provide three changes per hour. Protide a means of supply air to area with- automatic dampers on openings. n. All rooftop heating furnaces or heat-cool furnace packages shall have blower/s for removal of combustion products from the firebox. Gas furnaces shall perform with natural draft. 2. Plumbing Fixtures a. Water closets: Only Flushometer units will be installed for new construction. Tank-type units may be used in existing structures with prior written approval of COUNTY.. - (1) OUNTY.. .(1) Flushometer - F2222.016 (less seat) Madera, with Church seat .5320.114; Sloan Royal 112YV*Flushometer. (2) Tank Type - American Standard F2109.056, (less seat) "Cadet" toilet combination. (a) American Standard Church,5320.114, elongated bowl, open front, no cover, white. b. Lavatory: (1)'Wall-hung American Standard P-4869.020, 20"x18" - "Regalyn" C.I. white enameled lavatory with (a) 4" center set Delta #500 and perforated P/0 plug (b) 1-172 x 1-1/4 C/P P trap (c) C/P Speedway stop and supplies (2) Countertop - Circlyn 3201.035, same fittings as above, and with SS Hudee rim. Rev. 5/4/76 -11- 00362 r i F. M_PCK4.:1ICAL A21D PLTR:3I1N1U SYSTO.11S (con#t.) c. Sink American Standard 0-7013.014, 241lx21" C.I. white enamel A.R. "Custom Line" sink with (1) R-4505 perforated grid strainer. (No removable strainsr) (2) 1-1/2 x 1-1/2 C/P P trap (3) Speedway stops and supplies ' (4) H-100 Delta deck type with swing spout, less aerator d. Service Sink American Standard 241lx20" Akron service sinks #7095.018 with rim guard and trap stand 2" or 3" size, and with double faucet with vacuum breaker and bucket hook, with stops in shanks, #8341.075. e. Floor Service Sink Floorwell 7740.020, 28"x28", with 7593.148 faucet (ceramic tile wainscot), and with rim guard #7745.011. f. Urinal (1) American Standard Wallbrook 6540.017 with Sloan "Royal" 180YV c/P Flushometer. (2) Install floor drains 2" minimum size directly under urinal or urinals, J.R. Smith Mfg. Co. #2051, 2" or 3" for vinyl floors. g. Drinking Fountain (1). Electric refrigerated, HhW+s model HSR .-6, wall mounted. (2) Comply with handicapped access requirements. h. Where wall-hung fixtures are installed, seal with white silicone caulking material. G. ELECTRICAL 1. Lighting a. Interior fixtures shell be fluorescent, 21x4f, surface or recessed (no pendant or chain-hung) with two, three or four tubes to meet required performance criteria, similar to Wellmade 102 HFA, with acrylic lens. b. Lighting shall be adequate to deliver 80-100 foot candles at desk-top level in all areas except stairwells, corridors and storage and storage areas where a minimum of 50 foot candles at floor level is required. c. Provide security lighting at all exterior doors. Rev- 5/4/76 -12- 00363 G. ELECTRICAL (coni.) 1. Lighting (coni.) d. Night and exit lights to code, rechargeable dry cell battery emergency lights as required by fire marshal, local agencies, or as shown on plans. e. Ballast shall be "A" rated, Class P-CBM gertified and free from any objectionable hum or vibration at time of acceptance for occupancy. DRI-LOK ballasts not acceptable. f. All light switching to be by wall switches or contactors, no switching from breakers. g. All fixtures to have lens and/or guard, no bare or exposed lamps or bulbs. 2. Telephone System a. Conform to telephone company requirements for space, conduits, power, panels, ventilation and dust control. b. Telephone terminal boards, panels, etc. shall be enclosed for both equipment and occupant protection. c. Submit for COUNTY review and approval complete office layout for location of outlets prior to commencement of any installation work. 3. General a. All bus bars in all panels shall be copper. b. All wiring shall be copper. c. Electrical convenience outlets shall be arranged in balanced circuits. Submit for COUNTY review and approval complete office layout for location of outlets prior to commencement of any installation work. d. No electrical or telephone panels shall be located in Janitors' rooms. e. Main service/distribution panels shall be located in separate room(s). f: Clock outlets shall be provided in all major office and lobby spaces by LESSOR. Clocks will be supplied by COUNTY. :. g. All EMT Connectors to be compression type. i h. Index all panels with either typed index or phenolic labels indicate locations and/or function. - Rev. 5/4/76 -13- 00361 p• r :. ► P tT M r 1► P I P If It rj 1. ,ist'.,'} •�.,.�r}�..±t'`3i�: ':'r � �?�`t ,t�'� �`i �S ri t? 1' •�-' �.i��•i,ii L'ti+�y=�k •.. r� ,t +Y+•.�= 4 �I,2 hl t Q. r. 0: .•,:$• � i�=. ,� tom•, + .. �:'. . 7.7 16 L, :o'C } ' �•�� nitt ix ac i.?C-.lC•!, :a sii!L :t'.t i �_ :yr_:• @ 3n Z �� . f�.. r�y: 1t Z 17 - C _ r ' •' i ��t rr���Q` �:.i.�i";T• :i?� ;}• , s��a+• et•` � iF rri ow �:� ^•.: � '� fit �� � _ t t � � r• :: � 1•---a`-- W •l.h, ¢ y . . . r ... ... { i - •, •_ .tl c• t} .♦ l ;� ••. 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'l b� �T-�� ti�tttt''' �µ ``.�.1.TT s.•� ` 5 1� � �• l' 1 \ • \71-qt _ ..•rC - '�4 lr� �.moi• lr. i/[ � ,�• _ .*�: � K •;'. �� .:. y 2'"-Mfr.,` > z " �� ;`- - •'- 't ��L T`1:, • fir:'j >r>^:' r�'' S }, k - h• ' ' t r •\ �, ��' ( tip' ry Y>.••'T �r �?��„„;:�r r,. ,x r c - � •e �QQ�al�pco�4 T�is i• �}, t r.. t 1,i • 1 �R 4, f t f ', , tV r r � y. �,,.r.•.-.-,", 1; `t / tt n, L,Gn k't apt Y�y� 111111 t , .t �:' L � ,� 1-� t�`� t n`.•'} t,t tl`':.• t'"�"i'� Fit +.. . ,• r ' Val Ir - �� r...._----'_"� A � ,._— _ ' 'tib' �.a• r� � { x S`•.� ;ittE` s ��. x:41 �1, •� F,:': ��,. i �' �r � t r^� 4 �`� -yrs' }+.r 17 ,, S- 4 �.-•.a,-'""'...++' <•%' � ! ,� t� '2�to� t 1 1 t ,;,,�"`•%" t� . ..y t � i� 't sVii?�� $ .Y'' 1' t '; `t F.,,i r+ •v,• 4 .��� " tit .� k'. t t� �. r , \�•,,..-,,,,,..tt"t il�t„''-� G �rtY11t~fr t t�., C t'c �� ti Yo .•> =i �� •C�� t � ,_. >.�,�� ^vtt.tr. y .r —V t � ♦ t v `i 4 F: 4 Y t���� etn�i ' r 1 �� �' i� , � �' t '+` ,•`meqq � t - rill ao sY �.+ Ottt%ctit LGQgGt4tp aaaii4cl w ♦ � y,tt tuft ;:GrtYTCVT EXHIBIT "C" ` jtr L Those parcels of land in the City of Martinez, County of Contra Costa, r State of California, described as follows: PARCEL ONE A portion of Block 329 of the Additional Survey of Town of Martinez, as per maps thereof on file in the office of the Recorder of the County of j Contra Costa, described as follows: r s Commencing at the southeast corner of Block 329; thence northerly along ! the west line of Court Street 101 feet; thence westerly and parallel with i the north line of Main Street 30 feet; thence southerly and parallel with the west line of Court Street 101 feet to the north line of Main Street; thence east along the north line of Main Street, 30 feet to the point of beginning, together with the improvements thereon. PARCEL TWO Right of way embodied in the deed to Angie C. Bassi, recorded September 2, 1926, Book 48, Official Records, page 393, over that parcel of land r described as follows: Beginning at a point on the west line of Court Street, distant thereon, 90 feet southerly from the south line of Escobar Street; thence from said point of beginning southerly along said west line of Court Street, 8 feet; thence westerly and parallel with the south line of Escobar Street, 41 feet; thence northerly and parallel with said west line of Court Street, 8 feet; thence easterly and parallel with said south line of Escobar Street, 41 feet to the point of beginning. s i i j t 00368 In the Board of Supervisors of Contra Costa County, State of California Novenber 23 ____, 1976 In the Matter of Contract #24-759 with Contra Costa Children's Council, Inc. for operation of a Therapeutic Nursery School for Disturbed Children The Board having considered the recommendation of the County Mental Health Director regarding approval of a Short-Doyle funded contract with Contra Costa Children's Council, Inc., for operation of a Therapeutic Nursery School for mentally and emotionally disturbed children, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute Contract #24-759 with Contra Costa Children's Council, Inc., upon approval of said contract as to legal form by the Office of the County Counsel, for operation of said Therapeutic Nursery School under the Short-Doyle Act, effective November 1, 1976 through June 30, 1977, with a Contract Payment Limit of $32,034, and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig: Human Resources Agency Supervisors Attn: Contracts & Grants Unit cc: County Administrator affixed this23rd day of November _ i9 76 County Auditor-Controller County Mental Health Director J. R. OLSSON, Clerk Contractor By 22_Z 4l( ��2r✓ Deputy Clerk RJp-dt � 00369 Contra Costa County Standard Form STANDARD CO'.TRACT (Purchase of Services) 1. Contract Identification. Number 2 4 — `ty 5 9 Department: Medical Services - Mental Health Subject: Therapeutic Nursery School/Disturbed Children (Short-Doyle) 2. Parties. The County of Contra Costa California (County), for its Department named above, and the following named Contractor mutually agree and promise as follows: Contractor: CONTRA COSTA CHILDREN'S COUNCIL Capacity: Nonprofit California corporation Address: 3701 Barrett Avenue, Richmond, California 94805 (temporary head office: 615 Arch Street, Martinez) 3. Term. The effective date of this Contract is November 1, 1976 and it terminates June 30, 1977 unless sooner terminated as provided herein. 4. Payment Limit. County's total payments to Contractor under this Contract shall not exceed $ 32,034 5. County's Obligations. County shall make to the Contractor those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Contractor's Obligations. Contractor shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 7. General and Special Conditions. This Contract is subject to the General Conditions and Special Conditions (if any) attached hereto, which are incorporated herein by reference. 8, Project. This Contract implements in whole or in part the following described Project, the application and approval documents of which are incorporated herein by reference: Contra Costa County Mental Health Services (Short-Doyle) Annual Plan 1976-77 and any modifications or revisions thereof. 9. Legal Authority. This Contract is entered into under and subject to the following legal authorities: Welfare and Institutions Code (Division 5, Part 2, The Short-Doyle Act) and California Administrative Code (Title 9, Subchapter 3, Community Mental Health Services under the Short-Doyle Act). 10. Signatures. These signatures attest the parties' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA CONTRACTOR By J, P. Kenny By iairman, Board o V-pesots , C��l(Des gnate official capacity in business Attest: J. R. Olsson, Cerk and affix corporation seal) State of California ) ss. By ,£u County of Contra Costa ) ary�ai9 Deputy ACh%OWLEDGEMENT (CC 1190.1) The person signing above for Contractor Recommended by Department known to me in those individual and known usiness capacities, personally appeared fore me today and acknowledged that he/ B�• hey signed it and that the corporation Designee or partnership named above executed the within instrument pursuant to its bylaws or a resolution of its board of directors. Form Approved: County Counsel Dated: �?i /(7(0 Rosemary MatossianBy .. put; - u Clcrk ROBERT J. PROCTOR 003 r0DEPUTY COUNTY CLERK Contra Costa County, California Microfilmed with board cyder f Contra Costa County Standard Form- PAYMENT PROVISIONS (Cost Basis Contracts) Number 24 - 759 1. Payment Basis. County shall in no event pay to the Contractor a sum in excess of the total amount specified in the Payment Limit of this Contract. Subject to- the Payment Limit, it is the intent of the parties hereto that the total payment to the Contractor for all services provided for County under this Contract shall be only for costs that are allowable costs (see Paragraph 3. below) and are actually incurred in the performance of Contractor's obligations under this Contract. 2. Payment Amounts. Subject to later adjustments in total payments in accordance with the below provisions for Cost Report and Settlement, Audits, and Audit Exceptions, and subject to the Payment Limit of this Contract, County will pay Contractor: [Check one alternative only] [ ] a. $ monthly, or [ ] b. $ per unit, as defined in the Service Plan, or [ ] c. An amount equal to Contractor's allowable costs that are actually incurred each month, but subject to the "Budget of Estimated Program Expenditures" included in the Service Plan. [X] d. $ 4,005 , monthly, in advance, for the months of November and December, and for each subsequent month, thereafter, an advance amount equal to the net allowable program costs which are reported to have been actually incurred for the second calendar month prior to the payment month. Net allowable program costs will be computed in accordance with the Budget of Estimated Program Expenditures included in the Service Plan. 3. Allowable Costs. Contractor's allowable costs are only those which are determined in accordance with: [Check one alternative only.] [ ] a. General Services Administration Federal Management Circular FMC 74-4, Attachment A (Principles For Determining Costs Applicable To Grants and Contracts With State and Local Governments) and Attachment B (Standards For Selected Items of Cost), and, subject to said Attachments A and B, such other documents (if any) specified in the Service Plan regarding: (1) Principles for determining and allocating the allowable costs of providing those services set forth in the Service Plan, and (2) Standards for determining the allowability of selected items of costs of providing those services set forth in the Service Plan, or [X] b. Such State regulations and documents as are set forth in the Service Plan regarding accounting guidelines, including standards for determining allowable or non-allowable costs. 4. Payment Demands. Contractor shall submit written demands monthly or as specified in 2. (Payment Amounts) above, for payment in accordance with Paragraph 2. (Payment J%mounts) above. Said demands shall be made on County Demand Form D-15 and in the manner and form prescribed by County. Contractor shall submit said demands for payment for services rendered no later than 90 days from the end of the month in which said services are actually rendered. Upon approval of said payment demands by the head of the County Department for which this Contract is made or his designee, County will make payments as specified in Paragraph 2. (Payment Amounts) above. (A-!-.613 REV 1676.) 00311 _ Contra Costa County Standard Form PAYHENT PROVISIONS (Cost Basis Contracts) Number 5. Right to Withhold. County has the right to withhold payment to the Contractor when, in the opinion of the County expressed in writing to the Contractor, (a) the Contractor's performance, in whole or in part, either has not been carried out or is insufficiently documented, (b) the Contractor has neglected, failed or refused to furnish information or to cooperate with any inspection, review or audit of its program, work or records, or (c) Contractor has failed to sufficiently itemize or document its demand(s) for payment. 6. Cost Report and Settlement. No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the allowable costs that have actually been incurred by Contractor under this Contract. If said cost report shows that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but subject to the Payment Limit of this Contract. If said cost report shows that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, Contractor shall remit any such excess amount to County. 7.' Audits. The records of the Contractor may be audited by the County, State, , or United States government, in addition to any certified cost report or audit required by the Service Plan. Any certified cost report or audit required by the Service Plan shall be submitted to County by Contractor within such period of time as may be expressed by applicable State or Federal regulations, policies or contracts, but in no event later than 18 months from the termination date of this Contract. If such audit(s) show that the payments made by County pursuant to Paragraph 2. (Payment Amounts) above exceed the allowable costs that have actually been incurred by Contractor under this Contract, including any adjustcents made pursuant to Paragraph 6. (Cost Report and Settlement) i above, then Contractor agrees to pay to County within 30 days of demand by County any such excess amount. If such audit(s) show that the allowable costs that have actually been incurred by Contractor under this Contract exceed the payments made by County pursuant to Paragraph 2. (Payment Amounts) above, including any adjustments made pur- suant to Paragraph 6. (Cost Report and Settlement) above, then County agrees to pay to Contractor any such excess amount, but subject to the Payment Limit of this Contract. 8. Audit Exceptions. In addition to its obligations under Paragraph 7. (Audits) above, Contractor agrees to accept responsibility for receiving, replying to, and/or complying with any audit exceptions by appropriate County, State or Federal audit agencies occurring as a result of its performance of this Contract. Contractor also agrees to pay to the County within 30 days of demand by County the full amount of the County's liability, if any, to the State and/or Federal government resulting from any audit exceptions, to the extent such are attributable to the Contractor's failure to perform properly any of its obligations under this Contract. 3 r 003'72 ,,_,,6 LA ;6175) fj t SERVICE PIAN Number 4 5 9 1. State Cost Regulations. Pursuant to Paragraph 3. (Allowable Costs) of the Payment Provisions, the allowability of Contractor's costs that have actually been incurred under this Contract shall be determined in accordance with applicable State regulations, including, but not limited to, the Community Services Systems Manual, Chapter 9. (Accounting Guidelines), Section 9.5 (Allowable Costs), as issued by the State Department of Health. Allowable costs shall not include remodeling and/or equipment purchases as to any item which has a useful life in excess of two years and a value in excess of $50.00 (or as otherwise may be authorized by prior State approval), except that part of such costs which can reasonably be charged to depreciation. 2. Annual Audit. Contractor shall provide County with an annual audit by a Certified Public Accountant, verifying the cost report submitted under the Payment Provisions of this Contract. 3. State Approval. This Contract, any extension thereof, and any change thereto, shall be of no effect unless and until reviewed and approved by the appropriate State agency. 4. State Guidelines. Contractor shall comply with all applicable administrative guidelines contained in the Community Services Systems Manual, as issued by the State Department of Health. 5. Admission Policy. Contractor's -admission policies for services under this Contract shall be in writing and be available for inspection by the public. 6. Program Standards. In accordance with applicable State statutes, regulations and guidelines governing the provision of services hereunder, Contractor shall meet such standards as may be prescribed by County through its Director of Mental Health Services, including, but not limited to, standards for the kind, quality, and quantity of services and criteria for determining the persons to be served. 7. Eligibility. Contractor shall provide services under this Contract only to persons who are referred and certified by County Mental health Services as being eligible therefor or who are otherwise determined to be eligible for receipt of services pursuant to State regulations. 8. Budget of Estimated Program Expenditures . Contractor shall provide services under this Contract in accordance with the Budget of Estimated Program Expenditures, attached hereto, which is incorporated herein by reference- 9. Service. CONTRA COSTA CHILDREN'S COUNCIL (Contractor) shall provide certain administration and staff services to establish and operate a program of therapeutic treatment and developmental intervention for mentally and emotionally disturbed children who are from 2-1/2 to 6 years of age. Contractor's program will combine behavioral and psychodynamic methods of treatment, in order to avert or diminish emotional or behavioral disturbances and later disability, to improve the children's functioning so that they will be able to attend regular elementary schools or other educational programs, and to break the cycle of developmental disturbance which leads to "acting out" behavior, poor self-esteem, and early failure in learning. Contractor shall operate this program, known as the THERAPEUTIC NURSERY SCHOOL, at 3701 Barrett Avenue in Richmond , five (5) mornings each week from 9:00 a.m. to 11:30 a.m., excluding regularly scheduled holidays and vacations. Contractor shall provide this service program hereunder, as follows: a. Target Population. Contractor will primarily serve children (referred by County or other authorized agencies) with the following characteristics: (1) The child's functioning is below capacity (i.e., some impairment in language or physical development, nervous system damage, or emotional or social difficulties); (2) Family stress is creating difficulties for the child at the present developmental stage (i.e., family crisis, psychotic parent, or disorganized family life style); Initials: nt sctor County Dept. -i- 00373 F r y SERVICE PLAOR 9 1% (� Number 2 4 — s 5 (3) Parents are increasingly unable to cope with the child's behavior or demands (i.e., isolation of family, lack of information about child development, or difficulties with parenting); or (4) The child and family require a specialized treatment approach which isnot available elsewhere. b. Treatment Program. In providing this service, Contractor shall diagnose each child's behavioral problem (including the use of clinical observation, administration of appropriate diagnostic tests, evaluation of available diagnostic material, interviewing the family and other significant persons, and/or consulting with outside professionals) and shall design a formal Treatment Plan for the child based on such diagnosis, listing at least three areas of behavioral/developmental difficulty (cognitive, emotional, social, and/or behavioral), specifying critical treatment objectives in each area, and detailing the particular treatment activities which will be carried out to accomplish these objectives. Contractor will up-date each child's diagnosis and Treatment Plan at least every six months. Contractor's treatment program shall include activities for educational, therapeutic, social, and physical development, providing a therapeutic nursery school environment where the child can safely explore emotional and intellectual capabilities, form social relationships with other children, solve problems independently, and learn new ways of coping with emotional conflicts. Contractor will provide individual play therapy for children, as needed, and will also provide individual and group counseling for parents in order to facilitate the child's development and the accomplishment of specific treatment objectives, especially long-term objectives. c. Follow-up Services. For children leaving the program, Contractor will provide appropriate follow-up services for at least nine months, with regular contacts at least monthly with the child's parents, teachers, or other helping professionals during the first three months following departure and then contacts at least quarterly for the remaining six-month period. During this follow-up period, Contractor shall provide appropriate counseling and consultation to such persons, as needed, regarding the child's psychological adjustment and developmental needs. d. Staffing. In providing this service program, Contractor shall employ appropriately trained and qualified staff, including a Psychotherapist/Director, Head Teacher, Assistant Teachers, and Secretary/Bookkeeper, and shall also obtain appropriate volunteers to assist in the nursery school program. Contractor shall provide program staffing so that the minimum ratio of one (1) treatment staff member for every three (3) children is maintained (achieving, when possible, the optimal ratio of one adult for every two children through the use of volunteers). 10. Number to be Served. Subject to sufficient referrals of appropriate children from County and other authorized agencies, Contractor shall provide the above services for 8 to 10 children at any given time, with approximately 10 to 13 children to be served during the term of this Contract, depending on their individual service needs. 11. Contractor's Proposal. Subject to and insofar as not inconsistent with this Service Plan, Contractor shall provide services hereunder in accordance with its "Short-Doyle Program Proposal/Therapeutic Nursery School," 13 pages (including Appendices), dated October 14, 1976, by Sue Haskell (LCSW, MPH), as approved by County and on file at the Office of the County Mental Health Director. Initials: 15�_ M ZF7a—ctor County Dept. 00374 ti BUDGET OF ESTIMATED PROGRAM EXPENDITURES Number 24 - 759 COST CATEGORIES CONTRACT TERM Staff Salaries and Benefits $ 31,174 Operating Expenses 3,860 Gross Allowable Program Cost $ 352034 Applicable Outside Revenues* ( 3,000) ,NET ALLOWABLE PROGRMM COST (Contract Payment Limit) $32,034 *non-Short-Doyle monies to be collected by Contractor during the Contract term, not including in-kind contributions Adjustments in County's total-payments to Contractor pursuant to the Payment Provisions shall not be limited by the specific line item Cost Category amounts set forth above. Initials: _ actor County Dept. o037J SPECIAL CONDITIONS Number 2A - 759 1. Cost report and Settlement. Paragraph 6. (Cost Report and Settlement), of the Payment Provisions, is hereby modified to read as follows: "No later than sixty (60) days following the termination of this Contract, Contractor shall submit to County a cost report in the form required by County, showing the gross allowable program costs which have actually been incurred and the total applicable outside (i.e., non-Short-Doyle) revenues which have actually been collected during the Contract term in accordance with the Budget of Estimated Program Expenditures included in the Service Plan. If said cost report shows that the net allowable program costs which have actually been incurred by Contractor during the Contract term exceed the payments made by County for the Contract Term pursuant to Paragraph 2. (Payment Amounts) above, County will remit any such excess amount to Contractor, but not to exceed the Contract Payment Limit. If said cost report shows that the payments made by the County for the Contract term pursuant to Paragraph 2. . (Payment Amounts) above exceed said net allowable program costs which have actually been incurred by Contractor under this Contract during the Contract term, Contractor shall remit any such excess amount to County. The net allowable program costs for cost report and settlement purposes shall be defined as the gross allowable program costs specified in the Budget of Estimated Program Expenditures included in the Service Plan or the gross allowable program costs which have actually been incurred during the Contract term, whichever is less, minus the total applicable outside revenues which have actually been collected during the Contract term." 2. Conversion to New Insurance Coverage. Contractor shall not be required to meet the insurance requirements for increased coverage specified in Paragraph 19. (Insurance), page 3, of the General Conditions until such time as the period of Contractor's current liability insurance coverage expires, or January 1, 1977, whichever comes first. Contractor's current insurance is that which was acquired in compliance with the terms of the prior contract which expired June 30, 1976. 3. Budget and Pay rment Limit Adjustment. In the event the County submits a modified Contra Costa County ?cental Health Services (Short-Doyle) annual plan, which is accepted by the State Department of Health, the Budget of Estimated Program Expenditures herein will be adjusted to conform the -Payment Limit herein to the Contractor's net program costs expressed in said plan. O0376 �r� w I' I a Costa County Standard Form ' GENERAL CONDITIONS (Purchase of Services) 1. Compliance with Law. Contractor shall be subject to and comply with all Federal, State and local laws and regulations applicable with respect to its performance hereunder, including but not limited to, licensing, employment and purchasing practices; and wages, hours and conditions of employment. 2. Inspection. Contractor's performance, place of business and records pertaining to this Contract are subject to monitoring, inspection, review and audit by authorized representatives of the County, the State of California, and the United States Government. 3. Records. Contractor shall keep and make available for inspection by authorized representatives of the County, the State of California, and the United States Government, the Contractor's regular business records and such additional records pertaining to this Contract as may be required by the County. 4. Retention of Records. The Contractor and County agree to retain all documents pertaining to this Contract for three years from the date of submission of Contractor's final payment demand or final Cost Report (whichever is later) under this Contract, and until all Federal/State audits are complete and exceptions resolved for the funding period covered by this Contract or for such further period as may be required by law. Upon request, Contractor shall make these records available to authorized representatives of the County, the State of California, and the United States Government. S. Termination. a. Written Notice. This Contract may be terminated by either party, at their sole discretion, upon thirty-day advance written notice thereof to the other, or cancelled immediately by written mutual consent. b. Failure to Perform. The County, upon written notice to Contractor, may terminate this Contract should the Contractor fail to perform properly any of its obligations hereunder. In the event of such termination, the County may proceed with the work in any reasonable manner it chooses. The cost to the County of completing Contractor's performance shall be deducted from any sum due the Contractor under this Contract. c. Cessation of Funding. Notwithstanding Paragraph S.a. above, in the event that Federal, State, or other non-County funding for this Contract ceases, this Contract is terminated without notice. 6. Entire Agreement. This Contract contains all the terms and conditions agreed upon by the parties. Except as expressly provided herein, no other understandings, oral or otherwise, regarding the subject matter of this Contract shall be deemed to exist or to bind any of the parties hereto. 7. Further Specifications for Operating Procedures. Detailed specifications of operating procedures and budgets required by this Contract, including but not limited to,monitoring, auditing, billing, or regulatory changes, may be developed and set forth in a written Informal Agreement entered between the Contractor and the County. Such Informal Agreements shall be designated as such and shall not be amendments to this Contract except to the extent that they further detail or clarify that which is already required hereunder. Such Informal Agreements may not enlarge in any manner the scope of this Contract, including any sums of money to be paid the Contractor as provided herein. Informal Agreements may be approved and signed by the head of the County Department for which this Contract is made or his designee. 8. Modifications and Amendments. a. General Amendments. This Contract may be modified or amended by a written document executed by the Contractor and the Contra Costa County Board of Supervisors or, after Board approval, by its designee, subject to any required State or Federal approval. b. Administrative Amendments. Subject to the Payment Limit, the Payment Provisions and the Service Plan may be amended by a written administrative amendment executed by the Contractor and the County Administrator or his designee, subject to any required State or Federal approval, provided that such administrative amendments may not materially change the Payment Provisions or the Service Plan. (A-4616 REV 6/76) -1 00377 Contra Costa County Standard Form t GENERAL CONDITIONS (Purchase of Services) 9. Disputes. Disagreements between the County and Contractor concerning the meaning, requirements, or performance of this Contract shall be subject to final determination in writing by the head of the County Department for which this Contract is made or his designee or in accordance with the applicable procedures (if any) required by the State or Federal Government. 10. Choice of Law and Personal Jurisdiction. a. This Contract is made in Contra Costa County and shall be governed and construed in accordance with the laws of the State of California. b. Any action relating to this Contract shall be instituted and prosecuted in the courts of Contra Costa County. 11. Conformance with Federal and State Regulations. Should Federal or State regulations touching upon the subject of this Contract be adopted or revised during the term hereof, this Contract shall be amended to assure conformance with such Federal or State requirements. 12. No Waiver by County. Subject to Paragraph 9. (Disputes) of these General Conditions, inspections or approvals, or statements by any officer, agent or employee of the County indicating the Contractor's performance or any part thereof complies with the requirements of this Contract, or acceptance of the whole or any part of said performance, or payments therefor, or any combination of these acts, shall not relieve the Contractor's obligation to fulfill this Contract as prescribed; nor shall the County be thereby estopped from bringing any action for damages or enforcement arising from any failure to comply with any of the terms and conditions hereof. 13. Subcontract and Assignment. This Contract binds the heirs, successors, assigns and representatives of Contractor. The Contractor shall not enter into subcontracts for any work contemplated under this Contract and shall not assign this Contract or monies due or to become due, without the prior written consent of the County Administrator or his designee, subject to any required State or Federal approval. 14. Independent Contractor Status. This Contract is by and between two independent contractors and is not intended to and shall not be construed to create the relationship of agent, servant, employee, partnership, joint venture or association. 15. Conflicts of Interest. Contractor promises and attests that the Contractor and any members of its governing body shall avoid any actual or potential conflicts of interest. If Contractor is a corporation, Contractor agrees to furnish to the County upon demand a valid copy of its most recently adopted bylaws and also a complete and accurate list of its governing body (Board of Directors or Trustees) and to timely update said bylaws or the list of its governing body as changes in such governance occur. 16. Confidentiality. Contractor agrees to comply and to require its employees to comply with all applicable State or Federal statutes or regulations respecting confi- dentiality, including but not limited to, the identity of persons served under this Contract, their records, or services provided them, and assures that: a. All applications and records concerning any individual made or kept by Contractor or any public officer or agency in connection with the administration of or relating to services provided under this Contract will be confidential, and will not be open to examination for any purpose not directly connected with the administration of such service. b. No person will publish or disclose or permit or cause to be published or disclosed, any list of persons receiving services, except as may be required in the administration of such service. Contractor agrees to inform all employees, agents and partners of the above provisions, and that any person knowingly and intentionally disclosing such information other than as authorized by law may be guilty of a misdemeanor. 17. Nondiscriminator< Services. Contractor agrees that all goods and services under this Contract shall be available to all qualified persons regardless of age, sex, race, religion, color, national origin, or ethnic background, and that none shall be used, in whole or in part, for religious worship or instruction. (A-4616 REV 6/76) -2- 003775 Contra Costa County - Standard Form GENERAL CONDITIONS (Purchase of Services) 18. Idemnification. The Contractor shall defend, save harmless and indemnify the County and its officers, agents and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including without limitation, all consequential damages, from any cause whatsoever arising from or connected with the operations or the services of the Contractor hereunder, resulting from the conduct, negligent or otherwise, of the Contractor, its agents or employees, the County, its agents or employees, or any other person or entity. 19. Insurance. During the entire term of this Contract and any extension or modification thereof, the Contractor shall keep in effect insurance policies meeting the following insurance requirements unless otherwise expressed in the Special Conditions: a. Liability Insurance. The Contractor shall provide a policy or policies of comprehensive liability insurance, including coverage for owned and non-owned auto- mobiles, naming the County and its officers and employees as additional insureds, with a minimum combined single limit coverage of $500,000 for all damages because of bodily injury, sickness or disease, or death to any person and damage to or destruction of property, including the loss of use thereof, arising from each accident or occurrence. b. Workers' Compensation. The Contractor shall provide the County with a certificate of insurance evidencing workers' compensation insurance coverage for its employees. c. Additional Provisions. The policies shall include a provision for thirty (30) days written notice to County before cancellation or material change of the above specified coverage. Said policies shall constitute primary insurance as to the County, the State and Federal Governments, their officers, agents, and employees, so that other insurance policies held by them shall not be required to contribute to any loss covered under the Contractor's insurance policy or policies. Not later than the effective date of this Contract, the Contractor shall provide the County with a certificate(s) of insurance evidencing the above liability insurance. 20. Notices. All notices provided for by this Contract shall be in writing and may be delivered by deposit in the United States mail, postage prepaid. Notices to the County shall be addressed to the head of the County Department for which this Contract is made, c/o Contracts 6 Grants Unit, Human Resources Agency, 651 Pine Street, Martinez, California 94553. Notices to the Contractor shall be addressed to the Contractor's address designated herein. The effective date of notice shall be the date of deposit in the mails or of other delivery. 21. Primacy of General Conditions. Except for Special Conditions which expressly supersede General Conditions, the Special Conditions (if any) and Service Plan do not limit any term of the General Conditions. 22. Nonrenewal. Contractor understands and agrees that there is no representation, implication, or understanding that the services provided by Contractor under this Contract will be purchased by County under a new contract following expiration or termination of this Contract, and waives all rights or claims to notice or hearing respecting any failure to continue purchase of all or any such services from Contractor. (A-4616 REV 6/76) -3- 00379 j ! On Yovenber , The Contra Costa Children's Council Board passed a resolution accepting the Vest Contra Costa Chil#rer', ounr-;2 as the Contra Costa Children's Council - Vest BrancWt n� a.,cepTii 4esponsi- biliit iberefore for operating The Therapeutic Nursery Schaal located at 3^01 Barrett Avenue, Richmond. Further more the Board approved entering into Contract »2, 759 with Contra Costa Comty (Hertal Ilealth) for $32,01: from i;ovember 1, 197' to June 34, 1977 for operatiorr}}__of th�i Thera autic Nursery School. The Board authorized lftwws7.� to execute the contract on behalf of Contra Costa Children's Council. To Whom it May Concern: This is to certify that the above is a true and accurate copy of a Board resolution formally passed by the Board of the Contra Costa Child- ren's Council -f n Secretapr of the Board t i O0380 f In the Board of Supervisors of Contra Costa County, State of California Novemb - 2,1 ' 19 2L In the Matter of Annual Report of Family and Children's Services Advisory Committee. Hs Mary Lou Laubscher, Chairman of the Family and Children's Services Advisory Committee, having appeared and presented the Committee's annual report for the 1975-1976 fiscal year; and IT IS BY THE BOARD ORDERED that receipt of the aforesaid report is ACKNOi:'LEDGED. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Hoard of Supervisors on the date oforesaid. Witness my hand and the Seal of the hoard of cc: Family and Children's supervisors Services Advisory Cte. affixed _ 19 ?6 Attn: Ms. j. Campos d this�3?'d day of_ November _ Director, Human Resources Agencyr� \ _J. R. OLSSON. Clerk County Administrator Deputy Clerk R oda »rsdahl H•23 3J`!1Sm 00381 In the Board of Supervisors of Contra Costa County, State of California AS EX OFFICIO THE BOARD OF SUPERVISORS OF THE CONTRA COSTA COUNTY FLOOD CONTROL AND WATER CONSERVATION DISTRICT November 23 , 19 76 In the Matter of - Authorizing Completion of Final Phase of the Pine Creek Detention Basin Study, Walnut Creek Watershed Work Order 8529-2520 Flood Control Zone 3B On the recommendation of the Flood Control Zone 36 Advisory Board and the Public Works Director, IT IS BY THE BOARD ORDERED, as ex officio the Board of Supervisors of the Contra Costa County Flood Control and Water Conservation District, that the Public Works Director is AUTHORIZED to complete the final phase of the Pine Creek Detention Basin Study which includes the preparation of a preliminary design report and a draft environ- mental impact report. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originator: Public Works Department,, Supervisors Flood Control Planning affixed this 23rdda, of November 1976 and Design cc: Public Works Director J. R. OLSSON. Clerk County Administrator By Deputy Clerk Director of Planning N. Pous 003832 H-24 3176 15m J L1 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Contract #24-757 with the State Department of Rehabilitation To Provide Vocational Rehabilitation Services For Alcoholics in FY 76-77 The Board having formally received copies of the letters,dated July 29, 1976,by the Contra Costa County Alcoholism Advisory Board to the State Office of Alcoholism and State Department of Rehabilitation, regarding a reported cut in funding and vocational rehabilitation services through the elimination of one vocational counselor position by the Department of Rehabili- tation from the program serving alcoholics in Contra Costa County for FY 76-77 compared to the FY 75-76 level of such funding and services; and The Board having received a Contract 024-757) prepared by and with the State Department of Rehabilitation for that Department to provide vocational rehabilitation services for alcoholics in Contra Costa County for FY 76-77 in connection with the County Health Department's Alcoholism Information and Rehabilitation Services (AIRS); IT IS BY THE BOARD ORDERED that the Contra Costa County Board of Supervisors ADOPTS the position taken by the County Alcoholism Advisory Board for restoration of said State funding and services to the original FY 75-76 levels, and the matter is REFERRED to the Director, Human Resources Agency, to ensure that every effort is made to have these cuts restored at the earliest possible date. IT IS BY THE BOARD FURTHER ORDERED that its Chairman is AUTHORIZED to execute said Contract #24-757 with the State Department of Rehabilitation (State #5064) requiring the County to provide up to $16,665 in funding (90% of which is to be reimbursed through the County's FY 76-77 Alcoholism Program Budget) for said service program, for the term from July 1, 1976, through June 30, 1977, and under terms and conditions as more particularly set forth in said contract. PASSED BY THE BOARD on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seat of the Board of Orig: Human Resources Agency Supervisors Attn: Contracts & Grants Unit cc: County Administrator affixed this day of November 19 76 County Auditor-Controller County Mental Health Director Acting County Alcoholism r? J. R. OLSSON, Clerk Administrator Deputy Clerk County Health Officer MELkine M. Ne-Ujild Chairman, County alcoholism Advisory Board State Department of Rehabilitation R�p=2ft,^6 lim 003,83 I 1' CCVFERA:l:r; CC*L?AC'.. Cor tract it 5061* Between Q_ .'.+LIFO XILA DZiIAIRT.L=MT CF ?i A SZ L,?T:.TIT-ON, and COUNTS or CO.:*TR. COS^:. 24 " 7 5 7 NUMBER ., ._. --r--------�_=+ there are now served in the County of Contra Costa throw its County Diedical Services (hereinafter referred to as "Agency") individuals handicapped by al- coholism who are believed to be eligible for and in need of vocational rehabil- itation services, and l•:?D;.�;S, such services have not been adequately provided in Agency, and ITE S, Department of Rehabilitation (hereinafter referred to as "Department") and Agency have developed a Cooperative Vocational Rehabilitation Program (here- inafter referred to as "Program") to serve individuals handicapped by alcohol- ism within a community setting, and 1: ;ES?'S, Department and Agency desire to cooperate in the conduct of such Program, and Z:TifiRF-:S, the undersigned parties are authorized by I9900 et. seq., of the Welfare and Institutions Code. TI*C-:RU'C.$S, Department and Agency agree as follows: 1. To jointly conduct Program (in accordance with the Annual Contract Budget, identified as ---'chibit "All, and with the Cooperative Vocational Rehabilitation Program, identified as Exhibit "B", which are attached hereto, and by this referency .made a part hereof) for the primary purpose of assisting in the vocational habilitation or rehabilitation of individuals handicapped by alcoholism. Program rill reflect newly created and/or coordination of services drawing from the resources of Agency and Department. Microfilmed with Board or&M 00381 . . .� _. ._ F 00381 - 2 - 2. That only individuals in need o: evaluation to determine eligibility or .Indo capped individuals who have been certified as eligible for vocational rehabili- tation services or have been determined to be in need of extended evaluation to determine eligibility, shall be served by Program. 3. That Department :;ill: a. Issign to serve as program staff such Department employed vocational rehabili- tation counselor or counselors and other personnel that are required to dis- charge its functions as it is or may be required under the provisions of the "Pehabilitation Act of 1973", Public Ia.r 93-112, as said Act may be amended, and the="State Plan for Vocational Rehabilitation". b. Provide administrative, supervisory, technical and consultative services which are necessary to fulfill its responsibilities under the terms of this contract_ c. Specify the nature and scope of services to be provided by Department (as set forth in E;;hibit "B")_ d. Determine and certify the eligibility of all individuals acceptable for services. e_ After consultation with Agency, develop and establish any future annual con- tract budget, subject to approval by Agency. f. authorize all vocational rehabilitation expenditures as provided by the Annual Contract Budget (E)CItibit g. Provide suitable space for staff assigned to Program and such building maintenance, utilities and custodial help as may be necessary to service sa;d space_ 00385 7 h. Perfc:•n such other duties and functions as it deems necessary to implement the ProC_^am, subject to approval b, Age nc; �+. That Agency will: a. Provide all necessary Agency sex-.ices to individuals to which they are entitled under Program at no cost to Department_ b. Cash Transfer: Fay to Department quarterly in arrears, from non-Federal funds available to Agency, one-fifth of Department's costs in carrying out Program, provided however that such payment shall be in accordance with Agency's share as set forth in the initial and subsequent a.L•:ual contract budgets herein provided for. c. Assist Department in formulating, annually by January 31, as annual contract budget for the ensuing fiscal year which will specify Department staff and resources and which shad be sub..-itteu to ::ersrtment for approval. d. Faintain accounts and records in connection with Program for a period of three (3) yeas after termination of this contract. e. Submit to Department such reports and such accounts and records as Department may deem necessary to discharge its obligations under State law or to the Federal government. f_ Provide the Department staff access to all Agency records pertaining to this contract and evaluations of individuals referred to the Program. This will be done kith the consent of the patient. S. Abide by Assurance or Compliance with the Federal Department of health, Education and Welfare regulations under Title VI of the Civil Rights Act of 196t, identified as B)C:ibit "C", attached hereto, and by this reference made a part hereof. 00385 @*i1'•k•'' ';N FF{ �.J E� Perform such other d.ties an_ functions as se= ou_ is +Tiling by Depar�K�ent l:ithin scope of Program (see State Flan for %ehabilitat=on), subject to aD- hroval by ,agency. 5. pursuant to Section OL of the Rehabilitation ::ct of 1973 (Public Ia:: ,„-1_12) and t Fair Employment Practices Act (FEPA) co.y a racing vith Section ILIO of the Isbor Code, Agency agrees that no otherwise qualified handicapped individual shall, solely by reason of handicap, be excluded from the mrticipation in, be denied the benefit of, or be subject to discrimination in the performance of this con- tract. 6. Department, through its rehabilitation administrator, uti.11 supervise Program. Notwithstanding any other provisions of this contract to the contrary, Department shall constitute the sole State agency authorized to supervise and direct the furn- ishing of vocational rehabilitation services as is or may be required under the provisions of the "Rehabilitation. Act of 197311, Public Iaw 93-112, as said Act may be amended, and the "State Plan for Vocatioral Rehabilitation". 7. Denartment shall not be obligated to reimburse Agency for any contributions made by Agency in accordance with the Annual Contract EUdget, it being understood that any matching funds obtained by Department from the Federal government will inure to Department. 8. Department will evaluate in accordance with Federal and State requirements the results of Program on the same basis as the continuing evaluation of Depart- ment's other programs to determine the number and characteristics of individuals handicapped by alcoholism t2ho are able to obtain and retain employment as the result of the Program. 00357 9. 1n_s contract shall became f:ffectl:•e July 1 , �perawe for 1976 operate a period of one (1) year, and shall te__•minr.te on June 30, !Q,7-r, except that either rorty to this contract may terminate its obligation hereunder upon ninety (90) days written notice to the other party hereto. 10. Agency will provide space for the provision of vocational rehabilitation services hereunder at: Alcoholism Information and Referral Services ('IRS), � rtinez Office, 110 Blue Ridge Drive, Partinez, C:+ (operated by the County Health Denartment under an interdepartmental services agreement with County Medical Services). :hese services will be reviewed and updated annually by Department's rehabilitation aan_inistrator or his designee. 11. That this contract may be amended by a written document executed by both parties providing such amendments are in conformity with the "State Plan for Vocational Rehabilitation". 12. All notices to be given, by either party to the other, shall be deemed to have been given when made in writing and deposited in the United States mail, postage prepaid, and addressed as follows: To Agency at: Human Resources Agency, Contracts & Grants Unit 651 Pine St., Martinez, CA 94553 To Department at: 722 Capitol Hall, Room 4099 Sacramento, California 95814 Nothing herein contained shall preclude the giving of any such written notice by personal service. 13. The address to which notices shall be mailed to either party may be changed by written notice given by such party to the other, as hereinbefore pro- vided. 00385 - 6 - 00388 - 6 - 14. Continuation of this contract into fiscal :ears after June 30, 1977, is contingent upon availability of Federal funds to the Department and the availability of non-Federal funds to the a E;ency. An- future annual contract budget prescribed in Paragraph 3.e. shall contain a certification of such availability of funding and shall be included in a new contract to be signed by both parties, in the event that this contract is continued, and will be effective upon approval of any such nes: contract by the County Board of Supervisors and by appropriate State agencies as required by law. . . . . . . . . . . . . . . . . 00389 a - 7 - day of , 13 STATE OF CAI—IFOR�N�; COUNTY OF COiMI.I. COSTA 3_' ;BY uj C Kenny Chief, Ad--i:istrative Services Title Division Chair nr Syper�isorl ATTEST: J. R. Olsson, County Clerk Qw- ��r le:�- 4ez JamDeputy FOR DyAR_IMEAN"P OF Gr T=-ML SERVICES LSE O;rTy RECO&M-E-2IDED: BY GCQ � Director, IIuman Resource A ency�"// APPROVED AS TO FORM: COUITTY COUNSEL BY Rosemary Matossian Deputy I hereby certify that all conditions for exemption set forth in S.A.H. Section 1209 have been complied vr-th and this document is exempt from review or approval by the bud.-ell staff, Department of Firance. Authorized Signature 00390 _ r ... � ANNUAL CONMICT BUDGET DEPARVIRIT G'= R=-RABUTTA ION =E BIT "All A'dD COUNTY OF Co.:T.RA COsTA (Alcoholism Prog-an Budget) 1976-77 Fiscal Year Services U:it P:ogram Costs Total Vocational Se_vices - Cou_nseliao I> and su000rt.services 2_32 assns. 532,636 i ess Saz�-"y Savings (2%) 654 32,032 Plus Staff Benefits (22;j') 7,04-7 TOTAL PE RSOMAU SERVICES 539,079 Oneratinr Expenses General Exmense S 1,477 Co^^..uaicatiors 1,295 Tra-:el 1,281 Staff De:elonnert 201 tent 2,941 Contractural Services - Medical Consultation 4.28 Subtotal 7,623 Case Services 27,697 Total Operating Expense 35,320 Total 11rnenditures 74,399 Administrative Overhead (12%) 8,928 TOTAL BUDG::T 383,327 Source of Piads: Agena., Share (20;6) Slo,665 Federal Share (80%) 66,662 TOMAL 583,327 t 00391 9 r 8 CO0?2:?.; �l' ::CHET mart i l x i�O:CtiT. Rmmn3I�=:�"UN P..Rcr ! k betueea tSe CO=ZY of (rtO+.TM4 I.OSM and the C LI-MMIMA SATE DMEMUMT r-P OF RrE MBI-11T4TI0ii The County (Medical Services and the Department of Rehabilitation recognize the need for and are mutually interested in providing vocational rehabilitation services to citizens disabled by alcohol'Usm. The rapid increase in population and tae consecuent ir_crease in the number of alcoholics requires a concerted effort to appl;,r the best rehabilitation techniques is the most effective tray. To meet the problem of a'_coholiam, diagnosis, treatment aad rehabilitation =.:st go 'nand-in-'nand. Rehabilitation can helm reduce the cost of maintaining the pros am of custodial care and treatment_ It vii-11 reduce the cost to the State economy in Baa loss of individuals from the productive labor market. it ::ill reduce the stigra and social prejudice that affects not only the indi- viduals directly concerned, but their families as well. Me County ;:edical Services Alcoholism Program provides a number of services for alcoholic zeople who live in Contra Costa County. The total estimated on3oing load of alcoholic patients in various stages of diagnosis and treat- ment is about 400,of these 200 have work related problems and could benefit from vocational rehabilitation services- the county brill provide the following services- 1. inzaTient Ser-,ices I- atiert ser ices are provided at five Recovery Facilities (under purchase of ser:-ice contracts) and include thirty days or more of education, counseling, group therapy, and other support services, as follows: a. Diablo galley Ranch d. Fauerso New Way Center O:anam Center e. Sunrise House c. :hast County Deto=afication Center 2. Outpatient Ser:•ices ✓,Itr3atie^t ser:-ices are provided at the Alcoholism Information and Re:a3iLtatio^ Services (operated by tae County Health Ilepartment "392 _ 2 _ under an interdepartmental services agreement with County Medical Services) and include counseling, vocational gnfdance,therapy, and other supportive services. 3. Consultation cud Sdncation Services The professional staff provides community education and consultation services. 4. Dimgmantic Services The diagnostic services consist of: medical evaluation, testing, and individual aaalysia. The respective agencies believe that mutual agreement and cooperation will de- velop the maximum utilization of the resources of each agency toward the pro- vision of unproved rebabilitation services to the eligible alcoholic individuals of the county. This will enable them to adjust to the social and economic de- tends of society by becoming able to obtain, or to retro n to, remunerative employment. It is the intention of the two contracting parties that an integrated and coordinated program be adcdnistered tlat will utilize all available services in the most flexible and appropriate manner to most fully meet the vocational re- habilitation needs of clients. II. PROGRAM OBTZMT1M It is the objective of the cooperative program to combine the resources of the Department of Rehabilitation and the County Medical Services Alcoholism Program in order to enrich the services which can be offered to people disabled-by alcoholism to enable them to alleviate, .ameliorate or compensate for the limi- tations imposed by the disability. The goal of these enriched services is to enbaace the personal dignity of the handicapped individual, preserve family unity which my be threatened or destroyed by the problems of the disability, and make it possible for the individual to achieve his rightful place as a contributing member of society. In addition to the human values achieved by rehabilitation services; the ob- jective of the Department of Rebabilitation is to effectively and expeditiously provide vocational rehabilitation services to persons disabled bq alcoholism who require them in order that they may be able to attain or maintain minful employ, men-, the_'oby: 1. Increasing the productive capacity of disabled individuals and enabling them to contribute to the economy cf the State throu*u earnings and, taxes; 00393. 2. Reducing the =resent cost of disability to shle State as reflected in Vel a_re and other fors of public support, such as maintenance in 2n institution; 3. Reduce the number of unempicyed persor.s %isabled by alcoholism and increasing the State's labor force; 4. Preventing unemployed persons disabled by alcoholism who are potential Welfare recipients from becoming dependent upon public assistance. III. LTAL AUTHORITY The authority of Denartment/A genet/ to engage in cooperative programs rests in the followings lags: The Federal Vocational Rehabilitation Act of 1973 Sections 6500 et_ sea. of the Government Code Section 19013 of the Welfare and Institutions Code Section 19900 et_ seq. of the t:elfare and Institutions Code (Chapter 1128, Statutes 1975) IV. COM7LY OF CCIT'EC COSTA SERVICES A11D Rr"SPONSIBILI=M The staff of County Alcoholism Info.-mation and Relobilitation Services (AIRS) v-11.1 provide all necessary diagnostic information and progress reports in an expeditious manner for services furnished =..itual clients, and will be available for consultation and planning as required in order that the Department of Reha- bilitation staff can meet the time limits for case processing described in the Rehabilitation Services Manual. For each individual referred b7 the agency for vodational rehabilitation services, AIRS staff will provide diagnostic information which it has or can make avail- able, as well as a statement of the services they will be providing and the goals of these services. All personal information, facts, and medical findings given or made available to the vocational rehabilitation unit, including names and addresses, will be held confidential in accordance with the policies and pro- cedures established by the Department of Rehabilitation in the Rehabilitation Services Manual, and the California State Flan and l;elfare and Institutions Code Section 19949, Chapter 1128, Statutes 1975. Because the success of the vocational rehabilitation program is dependent on the joint efforts of both a€encies, all persons referred for vocational re- habilitation services must be actively participating in the program of alco- holism recovery_ The services of AIRS or De zrt-ent may be terminated before the vocational rehabilitation plan services are completed for referred persons. Of1�39� I. Services available at AIRS (Blue Ridge Dr. Clinic) are as follows: I.patient treatment by contract; rmerresc.: treatment as determined necessary by clinic staff; Outpatient treatment; Consultation services to agencies, individuals and families concerning the treatment of the alcoholic. AT_33 is resao:isible I'or Diu=dng, initiating, and carrying out alcoholism activities, together with coordinating existing programs and facilities. In addition to the above regular responsibilities of the clinic, AIRS staff shall arovide the following ser-Ices for the implementation of this cooperative con- tract with the Denartnent of Rehabilitation- 1. Select patients for referral to the Department of Rehabilitation under this cooperative contract; 2. Recommend patients for referral and describe their capability or read- iness to receive vocational rehabilitation services; j. stablis-2 the diagnosis with respect to alcoholism to facilitate the referral. t 4. Determine the treatment including medication that falls within the normal scope of the ser:-ices of the county and provide consultation to the State when p'_s;1sical restoration is provided by the State under the rehabilitation Dlan for a client. �. Provide and arrange to provide all alcoholism treatment which falls within the scope of the regular services of the county. 6. Describe the physical and emotional limitations within which it is recommended that the patient function. 7. Provide the Department of Rezabilitation with. reports concerning the diagnosis, Dros..osis and limitations of clients referred for vocational rehabilitation services. 8. Continue to provide treatment, supportive therapy, and supervision which falls Witbin the county's normal range of services during the period the client receives vocational rehabilitation services and to provide reports to the State regarding progress with respect to the . client's stability. p. Make recemme ndati3ns when a client should be grit.^_drawn from a voca- tio:al rehabilitation plan. 00395 i AttU r: VOF =_..;.B_TUTAT?CN AND R�nQ:�SIh=LTI'I� It is the intention of this cooperative program to combine the resources of the Department of -Rehabilitation and County Medical Services and AIRS to assist e-gible alcoholic peopie, at or near the --orkdng age, whose disability is a vocational handicap in that it interferes Lith obtaining or caintaining emolcy- ment. The essence of the program is the mobilization of all the resources of the disabled person, the cooperating agencies and the co¢mnrity to bring the disabled person to his optima functioning level so that he can engage in suit- able employment. The Department of Rehabilitation will retain sole responsi- bility for final decisions relative to eligibility for vocational rehabilitation services and the nature and scone of services to be purchased by the Department.` The criteria of eligibility for vocational rehabilitation services established in the Federal Vocational Rehabilitation Act are: 1. 'The presence of an alcoholism disability; 2_ The existence of a substantial handicap to employment; and 3. A reasonable expectation that vocational rehabilitation services may be expected to render the individual fit to engage in a gainful occupation.* The only persons who will be served by this cooperative program will be: 1. Those in need of evaluation to determine eligibility for vocational rehabilitation services. 2. Handicapped persons ::ho are in need of extended evaluation to determine eligibility. 3. Persons certified as eligible for vocational rehabilitation services. All practices and procedures described in the Rehabilitation Services Manual shall be followed in the cooperative program. Any changes or revisions to the Rehabilitation Services Manual affecting policy or procedures, become immediately applicable to the cooperative programs and supersede the current procedures. The requirements described in the folloving sections are in conformity with the requirements of the Rehabilitation Services Manual_ VI. STA_vr'IMG The Department of Rehabilitation will provide a vocational rehabilitation unit of rersonnel commensurate with this contract and Annual Contract Budget (Exhibit "A"). Direct responsibility for the operation of the vocational rehabilitation pro- gram and for staff performance is vested in the district administrator of the Federal Requirements 00395 C. . - 6 - Pleasant hill District of the Denartment of Rehabilitation. The district ad- ministrator is responsible to the area administrator of the Department. Lae district adminiutrator will maintain close contact ::fth the County Alco- holism Administrator and Director of AIM and will consult with therm 4hen making decisions in reference to the cooperative prog:ac. The vocational rehabilitation counselor will report to the rehabilitation super- visor and wiL coordinate his work +ith AIRS Cli:uc staff and administration. The rehabilitation supervisor will report to the district administrator of the Department of Rehabilitation. He :rill be responsible to plan_, direct, and evaluate the work of the vocational rehabilitation counselor. He will act as chief of the vocational rehabilitation unit. He will assign the vocational re- 'rabilitation cou- elor appropriately after consultation with the appropriate AIRS staff. The Derartmeat of Rehatdlitation clerical support personnel will be under the aegis of the Pleasant Hill District and All be under the supervision of the district clerical supervisor. The Departaent's professional and clerical staff will be housed in its Pleasant -:ill District Office. The vocational rehabilitation counselor gill see noir re- ferrals, when requested, in case staffing of patients, consultation regarding patients, and other pertinent activities at the Agency. Said counselor will also be housed part-time at the AIRS Slue Ridge Dr. Clinic office in iaartinez. VIT. Sb"MIaST-O:i The district administrator in the Department of Rehabilitation district office will' be responsible for administration and supervision of the vocational re- habilitation urn t in the Pleasant Hill District. The district administrator will designate a rehabilitation supervisor :rho will be responsible for direct casework supervision of the vocational rehabilitation staff. sinal authority for the assignment or reassignment of personntel to the vocational rehabilitation unit is the responsibility of the district administrator, but he shall confer wit the Counts Alcoholism .administrator and Director of AIRS in making his decision. zlITT. B DC,1S The Depart=ent of Rehabilitation, int conjunction with tate Office of Alcoholism, twill prepare a preliminary annual budget by January 31st of each year after discussion ::ith the Co�:nty. A copy of the annual budget will be submitted to the Department of Rehabilitation Chief of Administrative Services. Said budget shall be subject to appro:-al by County. 00391 i IX. RMORM A10 _:USRT; The Department of Rehabilitation will report to the County of Contra Costa an_zuzliy on program achievements. X. _ '"VCING The Deaartmert of Rehabilitation will utilize all funds generated by the coopera- tive program to the extent necessary to cover all costs of the vocational reha- bilitation services provided under this contract. All expenditures of funds generated by this program will be under the control and at the discretion of the Department of Rehabilita-on.' tiny unused portion of the funds contributed by County Medical Services will revert to County Medical Services. The Depart- ment of Rehabilitation rill bill the County of Contra Costa in arrears on a quarterly basis for its share of the costs of the Program, in accordance with Paragraph 4.b. of this contract and subject to the Arcual Contract Budget Ubchibit "All). XI. C01M.F RMIs^Y WITH CIVIL RIGHZS ACT OF 1964 All services of the program are provided on a nondiscriminatory basis without regard to race, color, creed or national origin. All applicants for such services are advised by the Department of their rights to file complaints and appeal according to the regulations governing this principle.* ?SI. VALIDATION Ah•D Al^�DKHNT TO PRCC4W: DESCRIPTION The program description trill be reviewed annually by January 3rd of each year by the Department of ie?^abilitation and the County of Contra Costa. At that time, both agencies will certify in writing that the program operates in con- formity -with the plan of operation or will describe in writing any modifications to the plan of operation which are necessary. All such modifications must con- form to the State Plan for Vocational rehabilitation, the Vocational Rehabili- tation Act, and regulations governing the Office of Alcoholism, and must be set forth in the fora of a written contract amendment pursuant to Paragraph 11. of this contract. The annual certification of conformity or statement of modification signed by representatives of both agencies rill be attached to the plan of operation and a copy rill be submitted to the Department of Rehabilitation- • Federal Requirements 00398 • Datil': ,�„ OF Ce:T: :rCE Ci: HV%LTH., rE ;;CATIGr: AND i==F F -qE:S:=—CN 0--nm- TITIs Fi OF TEE CIVIL RT-Gi---S ACT OF 1964 ACM= (County of Contra Costa) AND D PARTF^:T (State Department of Re'nabilits- tion) '� AS, ThiAT they --ill each comply title VI of the Civil :tights Act of 1964 (P.L. E3-352) and all requirements i^xsed by, or pursuant to, the Regulation of the Department of Health, Education and Uelfare (45 CFR Part 80) issued pursuant to that title, to the end that, no person in the United States shall, on the ground of :ace, color, or national origin, be excluded from par- ticipation in, be denied the benefits of, or be othen.ise subjected to dis- crimination under any program or activity for which DEPA.i'M-1:M receives Federal financial assistance from the Department of Health, Education, and Welfare, and „".L,Br GIVE ASSU3:.:+C= TfMT they will immediately take any measures necessary to effectuate this agreement. In particular, the AG11CY shall develop and im- Dlement an affirmative action plan to assure hon-discrimination in accordance with Title VT_, and shall make said plan available to the DEPARTMIT for in- spection and review. The D-EEPARTI0'T shall review the operations of the AG_ICY to the extent that inspections and/or audits shall be made to determine whether the AG:-2MY is complying with the Act and actively implementing the provisions of its affirmative action plan. If any real property or structure thereon is provided or improved with the aid of Federal financial assistance extended to the AGENCY by the DEPkT-*22-;T, this Assurance shall obligate the AG:-WCY, or in the case of any transfer of such property, any transferee, for the period during vhich the real property or structure is used for a purpose involving the provision of similar services or benefits. If any personal property is so provided, this assurance stall obligate the AGINCY for the period during v-hicn it retains ot:nership or possession of the property. In all other cases, this assurance shall obligate the AGEVCY for the period during t:hich the Federal financial assistance is extended to it by the DEPARTMENT. MS A WURR,A`CE is given in consideration of and for the purpose of obtaining any and all Federal grants, loans, contracts, property, discounts or other Federal financial assistance extended after the date hereof to the AGENCY by the DEPARThE s, including installment payments after such date of Federal financial assistance which were approved before such date. The AGENCY recog- nizes and agrees that such Federal financial assistance Fill be extended in reliance on the representations and agreements rade in this assurance, and that the United States shall have the right to seek judicial enforcement of this assurance. This assurance is binding on the tiC :CF, its successors, transferees anal the assignees. 003991 • . `sem ► � ;,�� In the Board of Supervisors of Contra Costa County, State of California November 23 , 1976 In the Matter of Acceptance of Quitclaim Deeds for Willow Street, Martinez, County Civic Center, W/0 5229. IT IS BY THE BOARD ORDERED that the following quitclaim deeds conveying property rights in Willow Street, Martinez, for the County Civic Center are accepted. 1. Dated October 15, 1976 from Patricia Gail Young 2. October 19, 1976 from Roy Herbert Ounkel 3. November 4, 1976 from Nancy L. Ross 4. November 8, 1976 from Gary Alan Ross 5. April 12, 1976 from James T. Ritch, et ux PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Department, Witness my hand and the Seal of the Board of Real Property Division Supervisors affixed this23rdday of November , 19 76 cc: County Administrator County Counsel Public Works Department J. R. OLSSON, Clerk B / Deputy Clerk Maxine M.Neufed 00400 H-24 3/76 I'm PUBLIC WORKS DEPARTMENT CONTRA COSTA COUNTY Date: November 16, 1976 To: Arthur G. Will, County Administrator From: Vernon L. Cline, Public Works Director By: G. T. Derana, Principal Real Property Agent Subitct: R/P - Item for Board of Supervisors Meeting, November 23, 1976 Accept Deeds for Portion of Willow Street, Martinez In accordance with County Counsel's memorandum of April 1, 1976 concerning title to Willow Street between hard and Green Street, we have obtained quitclaim deeds from the Ritches and the Dunkel heirs for their interests in said street. Environmental and Mandatory Referral requirements were complied with in conjunction with the processing of the original detention facilities project. If this meets with your approval, please place on your agenda for November 23, 1976: AGENDA ITEM: Accept the following quitclaim deeds conveying property rights in that portion of Willow Street lying between bard and Green Street, Martinez: 1. Dated October 15, 1976 from Patricia Gail Young, 2. Dated October 19, 1976 from Roy Herbert Dunkel, 3. Dated november 4, 1976 from Nancy L. Ross; 4. Dated November 8, 1976 from Gary Alan Ross, 5. Dated April 12, 1976 from James T. Ritch,et ux. RHF:dlb cc: Detention Facilities Manager, Tom Finley 'Bf opd-Clerk - Board Order attached. ounty Counsel, Attn: V. Westman 00401 A',icrofilmed with board order In the Board of Supervisors of Contra Costa County, State of California Ilovember 23 . 19 76 In the Matter of - Report on Evaluation of County Methadone Maintenance and Detoxi- fication Programs by the State Department of Health. The Board having received a report from the County Administrator and Director, Human Resources Agency, on the findings made by the State Department of Health based on an evaluation conducted by them of the County's Methadone Maintenance and Detoxification programs; IT IS BY THE BOARD ORDERED that receipt of this report is ACKNOWLEDGED and the report is HEREBY REFERRED to the Director, Human Resources Agency, for analysis and consideration of the recommendations contained therein. PASSED ON ?lovember 23, 1076. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 23rddoy of_ !.oyerber 19 76 J. R. OLSSON, Clerk Deputy Clerk U til g; Ii21:'".i,li lic?$o!1't',.eJ r;.en'i.} - -.- County Medicel Direztvr Assistant Medical Director--tiental Health County Administrator 11-24 1;16 15,,, 00402 i Hman Resources Agency Date November 15, 1976 CONTRA COSTA COUNTY A. G. Will, County Administrator RECEIVED Attention Gary Brown From C. L. Van 11arter, Director ; (`.L'i4?3, 1976 a..�RK BOARD OF ERVISOR$ Subj PROCESS EVALUATION OF THE COUNTY METHADONE M1AIRTENANCE C, C1� TRA to AND DETOXIFICATION PROGRAMS e�. ter'.`` ----.-occur Ref: Your Memo to me, this subject, dated November 4, 1976 It was the unanimous opinion of the State Drug Abuse Evaluation Unit Team "that the Contra Costa County Methadone programs represent one of the finest Methadone treatment and detoxification programs in California." In addition to the above statement, recommendations were made in the areas of: Organization Staff Client Rights Relations with the Community Self-Evaluation Most of the recommendations dealt with changes to internal program processes which can be accomplished with a good planning effort. These recommendations included the implementation of a new system for client goals and objectives emphasizing: identifying patient concerns, short and long-term goals, and treatment objectives to be achieved. However, some recommendations entail County action for completion. A listing of those items follows: 0 The County should make the necessary funds available so that the counselor vacancy at the Pittsburg Clinic can be filled immediately, and at the Detoxification Clinic. The Clinic Director is the only qualified person available to counsel all 50 clients, , • The County should make funds available for the Pittsburg Clinic to rent additional space for a waiting and recreational area. • The program should seek funds to expand all maintenance programs to accommodate the extensive waiting lists. Clients often wait a year from time of application to time of admission. o The County should be strongly encouraged to take immediate action to erect partitions (already promised) to allow privacy for client counseling at the Detoxification Clinic. o Explore the possibility of soliciting funds from local civic groups, if available. Generally, the process evaluators were quite pleased with the County programs. The recommendations appear valid and worthwhile in improving program operations and functioning. Microfilmed with board order 004013 ' r kill rrn,nt.• Art- ini-tr-tnr s m M: A. G. Wi11, County Administrator November 15, 1976 Page 2 It should be noted that the State Department of Health is currently developing its outcome evaluation strategy, and that we can expect inclusion in an outcome evaluation in less than a year. Hopefully, combining the results of a process and outcome evaluation will enable the County's programs not only to function better, but to accomplish more with their clients and have that "more" communicated to the funding agencies. I recoi-im2nd that you fonrard this report to the Board of Supervisors at their meeting of November 23 with the recommendation that the Board acknowledge the report and refer it to the Director, Human Resources Agency, for analysis and consideration of the recommendations contained therein. CLNM:clg Attachments cc: Dr. Charles Pollack, Assistant Medical Director Marvin Ziegler, Chief, Program Evaluation 00404 OFFICE OF COUNTY ADMINISTRATOR CONTRA COSTA COUNTY Administration Building Martinez, California C. L. Van darter, Director To: Human Resources Agency Date: November 4, 1976 Arthur G. Will, Process Evaluation of the From: County Administrator Subject: County Methadone Maintenance By %4xy E. :Brp n and Detoxification Programs J "Reference is made to your memorandum dated October 29, 1976 requesting that the subject report be submitted to the Board on November 9, 1976. I am requesting that your office prepare a brief summary of the report for the Board highlighting the major findings and recommendations by the State. In reviewing the evaluation summary included in the State report, it is obvious that implementation of many of the recommendations would involve additional County funds. Presently, the proposed Board Order that you submitted would direct your office to comply with the recommendations. _ Therefore, I suggest that the Board Order be revised to read as follows: IT IS BY THE BOARD ORDERED that receipt of this report is ACKNOWLEDGED and the report is HEREBY REFERRED to the Director, Human Resources Agency, for analysis and consid- eration of the recommendations contained therein. RA:jep L Nov 9.1976 4 0 04VV REPORT ON THE PROCESS EVALUATION OF CONTRA COSTA COUNTY METHADOiiE MAINITENANCE AND DETOXIFICATION PROGP.AMS MARTINEZ, CALIFORNIA CONDUCTED OR September 20-24, 1976 Team Members .Fay Pobre Leonard G. Epstein Al Rallis - Chuck MacDonald Dorothy Place Wendy Tellifsen Drug, Abuse Evaluation Unit Substance Abuse Branch Department of Health State of California October 5, 1976 00406 -1- TABLE OF CONTENTS Part I - It.'TF.ODUCTION Evaluation Su=ary . . . . . . . . . . . . . . . . . . . 3 Summary of Recommendations . . . . .. . .. . . . . . . . . . . 4 Description of Program . . . . . . . . . . . . . . . . . . . 8 Part II - THE SEVEN MUOR AREAS Section I: The Organization . . . . . . . . . . . 10 Recommendations . . . . . . . . . . . . . . . . . . . 16 Section II: The Staff . _ . . _ . . . _ . . . . . . 16 Recommendations . . . . . . . . . . . . . . . . . . . . 27 Section III: The Records . . . . . . . . . . . . . . . . . 28 Recommendations . . . . . . . . . . . . . . . . . . .. . 35 Section IV: Client Rights . . . . . . . . . . . . . . . . . 36 Recommendations . . . . . . . . . . . . . . . . . . . . 39 Section V: Relations With the Community . . . . . . . . 39 Recommendations . . . . . . . . _ . . . . . . . . . . 44 Section VI: Self-Evaluation . . . . . . . . . . . . . . . . 45 Recommendations . . . . . . . . . . . . . . . . . . . . 47 Section VII: Fiscal Management . . _ . . . . . . . . . . . 48' Recommendations . . . . . . . . . . . . . . . . 50 0040'7 F y 'I . ;} -Z- 1 PART 1: INTRODUCTION This report presents the results of an evaluation of Contra Costa County Methadone ?:aintensnce and Detoxification Programs in Martinez, California. The evaluation is part of a massive "process" evaluation effort developed by the Drug Abuse Evaluation Unit, Substance Abuse Branch, California Depart- ment of Health. The "process" evaluation is designed to assess drug abuse treatment programs in terms of their organizational, administrative, and service delivery characteristics. Data upon which this evaluation was based were collected from multiple sources; interviews with program staff and clients, telephone interviews with community agencies and with members of the Board of Directors, reviews of the program's clinical records and administrative records, and structured and unstructured observations. The intention of the process evaluation is to identify areas of program strengths and weaknesses in many areas of program operations and function- ing. It should be pointed out that the process evaluation can measure the quality of treatment only indirectly and by inference. In the absence of well defined and agreed upon measures of client outcome, it is possible only to examine those observable and measurable aspects of clinical practice which are conducive to, or which have been judged likely to produce, quality care of clients. 00468 is ii -3- The Drug Abuse Evaluation Unit is in the beginning stages of the development of an Outcome Evaluation System which will be pilot tested and made opera- tional by January 1977. The process evaluation is based upon a group of 95 separate criteria or program organization and functioning. These criteria are organized into seven main areas. In the following, we will first present a brief summary of our overall assessment cf the program and then a discussion of our find- ings in each area with recommendations as to ways of ameliorating the problems which have been identified. Evaluation Summary It was the unanimous opinion of the evaluation team that the Contra Costa County methadone programs represent one of the finest methadone treatment and detoxification programs in California. We were most impressed by the high quality of its staff who devote unceasing energy to counseling and finding community resources for vocational and educational services to clients. Staff morale is very high despite the numerous disappointments the program continually encounters in terms of getting County approval for expanded staff and better physical facilities. The County is strongly encouraged to support the efforts of this very fine program. O0409 i - . —4- The program was found to be sound in the areas of program services and functioning, program organization and coordination, personnel policies, staff quality and qualifications, medical services, protection of client rights, development of program goals and reasonable objectives, development of a case conference system, in-service training for staff, development of a rational treatment planning system, self-evaluative activities, and fiscal management. The program should be encouraged to expand its funded capacity to more fully respond to the overwhelming 'demand for services as evidenced by unreasonably long waiting lists. Summary of Reco=endations Section I: The Organization 1. The County should make the necessary funds available so that the counselor vacancy at the Pittsburg Clinic can be filled immediately and at the Detoxification Clinic. 2. The County should make funds available for the Pittsburg Clinic to rent additional space. 3. The program should seek funds to expand all maintenance programs to accommodate the extensive waiting lists. O0410 r 4. The County should be strongly encouraged to take immediate action to erect partitions to-allow privacy for client counseling at the Detoxification Clinic. Section I1: The Staff Detoxification Clinic 5. The detoxification program should offer in—service training in the areas of alcoholism counseling,-street oriented group counseling, and more familiarity with existing referral sources in the Bay Area. Pittsburg Clinic 6. The evaluation team recommends you explore the possibility/feasibility of patient input into the staff selection process. •7. We further recommend that potential employees be interviewed by clinical personnel in complement to the program or clinical. director. S. to filling the current counselor vacancy, consideration should be given to an individual who would further reflect the composition of the client population. That is, consideration ought to be given to the hiring of a male Chicano counselor. 00411 r -6- Richmond Clinic 4. The program should develop short narratives for client personal history. 10. The program should implement a new system for client goals and objectives. Section III: The Records Detoxification Clinic None - Pittsburg Clinic . 11. The evaluation team recommends treatment plans be formulated at the time of intake identifying patient concerns, short-term goals as well as long-term goals, and treatment objectives to be achieved. 12. We further recommend the program as a whole review its posture toward• the formal use of treatment plans, establish guidelines for their formulation, and utilize them appropriately. Richmond Clinic 13. The Richmond Clinic should standardize its recording of client social history. 00412 �a • -7- 14. The Richmond Clinic should devote more time and effort to systematic and rational treatment planning for clients and should record these treatment plans in a separate and distinct form for easy accessibility. Section IV: Client Rithts Pittsburg• Clinic C 15. Filing the book containing staff meeting minutes in the file with client records. Richmond and Pittsburg Clinics 16. Institute a means for having clients sign-off on rules governing client dismissal from the program. All Three Programs 17. Employ special interest groups to communicate with hard-to-reach popu- lations at risk. Section V: Relations With the Community 18. Clients be permitted to make counseling appointments with their counselors for some time period after 5:00 p.m. on weekdays. 00413 -8- 19. Continue cultivating good relations with co=unity residents and repre- sentatives of the lav enforcement community. 20. Explore the possibility of soliciting funds from local civic groups if available. Section VI: Self-Evaluation 21. Data collected both internally and by external sources be used to determine adequacy of staff utilization. 22. Employ a narrative in the annual report to highlight trends, point out significant findings, and drawing conclusions. 23. Employ clerical assistance for John Kincaid so he can deploy his efforts from clerical to more sophisticated analysis. Section VII: Fiscal Management None Description of the Program The Contra Costa County Methadone Treatment Program has been in operation since 1971, with the detoxification program beginning approximately one year ago and the Pittsburg Clinic founded in 1974. The program has three 00414 ---..-.._._...: :i;1CS:9F.4,'ti4.9!S" ..crv..+mx uuv. +%w• i -9- treatment components: two maintenance clinics located in Pittsburg and Richmond and a detoxification clinic located on the county hospital grounds in Martinez. The communities in which the two maintenance clinics are located are predominantly Black (Richmond) and mined Black and Spanish surname (Pittsburg)_ The detoxification program primarily serves residents of Contra Costa County. The maintenance programs are funded through the Short-Doyle system for ;373,261, and the detoxification program is funded through a NIDA grants for $117,138. The Richmond program has been approved for 80 slots, the Pittsburg program has been approved for 50 slots, and the detoxification program has been•approved for 65 slots. The program has a program director, three clinic directors, two part-time physicians, four counselors, three full-time nurses, one part-time nurse, three full-time hospital attendants, one part-time hospital attendant, two program evaluators, two secretaries, and two vacant positions. From January 1, to June 30, 1976, 493 maintenance and 36 detoxification, clients were admitted into the program. Eighty-three percent of all clients enrolled in maintenance were retained for at least 6 months, 73 percent for 1 year, and 61 percent for 2 years or more. Sixty-nine percent of maintenance clients are male, 51 percent are White, 30 percent are Black., 16 percent have Spanish surnames, and 3 percent represent other third world groups. Sixty-five percent of detoxification clients are male, 67 percent are Unite, 23 percent are Black, 9 percent Spanish surname, and 1 percent were Asian. 00415 i r PART II: THE SEVEN MAJOR AREAS Section I: The Organization Criteria in this section are divided into five groups or areas: (1) basic program functioning, (2) program goals, (3) program services, (4) organi- zation and coordination, and (5) personnel policies. Basic Pro ram Function In this first area we have grouped criteria which we consider to be basic indicators of program functioning. These criteria essentially relate to whether the program was being operated in accordance with its funding protocol: does the program serve the numbers of clients, employ the number and type of staff, and provide the services for which it is'funded? Additional criteria in this group pertain to the staff turnover rate and to the adequacy of the physical facilities for the delivery of program services. Both maintenance clinics are operating at full capacity. The detoxification program has averaged service to 67 clients per 21-day period over the last 6 months. Presently 50 clients are actively enrolled and the program is holding down enrollment to 55 active clients at any given time until a present staff vacancy can be filled. All maintenance programs have extensive waiting lists, such that clients often wait a year from time of application to time of admission. 00416 F� f• ti -11- All programs are employing the specified staff with the exception of the Pittsburg CIL-ii-c, rhicr lacks a counselor. As this is a small proi;rar to begin with, this leaves the Clinic Director the only person qualified to counsel all SO clients. This is a serious situation as a caseload of 30 is the maximum for effective assistance to clients. The program is anxious to hire a counselor to fill this vacancy, but the County Board of Supervisors is presently refusing permission to hire. Staff turnover was found to be within the justifiable range. All programs provide more services than specified in their protocols. While the Richmond Clinic is apparently very active in job counseling, training, and placement, the Pittsburg Clinic has apparently not been as successful in this area. Several clients interviewed expressed a desire for greater assistance in vocational rehabilitation. All programs have adequate facilities, except the Pittsburg Clinic which is a little cramped. Clients especially expressed a desire for a largdr waiting area so all can sit down while waiting to be dosed, and hopefully, a recreation area. An adjoining space is available for waiting and/or recreation could funds to rent this area be made available to the Pittsburg Clinic. - The detoxification program has ample space, but little privacy for individual counseling. The County has promised to erect partitions to fill this need, but no action has been taken as of now. ' 0041~1 _12- Program Coals The second aspect of program organization which we examined was program goals. our criteria state that the program should have a clearly defined set of goals and a specific set of measurable objectives, that the staff should know and understand the program goals and objectives, and that program activities should be appropriate to the accomplishment of these goals and objectives. Both maintenance and detoxification programs have clearly defined goals and objectives which most staff were able to verbalize. The goals most frequently mentioned by maintenance clinic staff were to assist clients in: a. stopping or at least reducing drug usage b, health needs c. employment Some less often mentioned goals were assisting the clients in: a. socialization or making their lives more productive b. developing coping skills and appropriate social habits 00418 AN -13- c. improving social relationships Detoxification Clinic staff mentioned major goals as: a. getting clients into a long-term or continued treatment program after detoxification; b. •improving clients' health, and c. reducing clients' heroin use: Some mention Was also made of the maintenance goals listed above. Major methods used to accomplish these goals were listed by staff as mainly: a. chemotherapy, b. a wide variety of counseling techniques, and C. routine physicals and medical follow-up. Program Services Criteria in this group deal with the kinds of services which are provided by the program. Given that most drug treatment programs have as their ultimate goal the rehabilitation of clients, we have developed a series of criteria relating to the ways in which this rehabilitation goal may be accomplished. 40419 - —I4— The first criterion in this area states that the program should assist clients to reduce their dependency upon nonprescribed chemical substances' and to discourage their abuse of prescribed medications. A second method of assisting in client rehabilitation is through providing opportunities for clients to engage in educational or vocational training programs. The third and fourth methods relate to developing the client's internal or external resources so as to enhance his capacity to deal With the community and with his ourn problems. Specifically, the criteria state that the program should assist clients to develop or to maintain systems of social support (family, friends, associates) in their coemiunities and that the program should assist clients to develop techniques or skills in dealing with bureaucracies, agencies. Detoxification gradually reduces physical dependency on drugs, and the emphasis in the Detoxification Clinic is to attempt to get clients involved in a longer term program depending on the needs of•c-lients. The maintenance program offers counseling and clients are assisted in vocational rehabilita— tion and self—growth as previously outlined. Organization and Coordination Criteria in this- area specify that the program director should be knowledge— able about staff duties and responsibilities; the relationships among staff should be specified in an organization chart; there should be an effective 00420 -15- i ' system of interdepartmental reporting and decision-making; the staff should be clearly defined. Each program has an all staff meeting once a week which the program director attends. These meetings largely concern'case conferencing and decision- making information: In addition, once a week there is an administrative meeting of the program director and clinic directors of all programs. Beyond this, all programs are sufficiently small that informal communication structures are quite adequate. The majority of all staff agreed on who was responsible for the various job duties. A standard civil service evaluation system exists for staff, and staff members were sufficiently familiar with the system and criteria used. Personnel Policies The final area in this first section deals with the personnel policies which the programa uses. Our criteria state that the program should have established personnel policies which are understood, known, and followed; that definite criteria for the dismissal of staff members should exist; and that the salaries and the workload systems of the program should be equitable. Personnel policies are laid out in the County Personnel Manual, which all staff members are given. The usual rules exist for behavior of staff in drug programs. 00421 is s .. v i Pay and workloads of staff appear to be equal and adequate, except at the Pittsburg Clinic which is understaffed_ Recommendations 1. The County should maize the necessary funds available so that the counselor vacancy at the Pittsburg Clinic can be filled immediately and at the Detoxification Clinic. 2. The County should make funds available for the Pittsburg Clinic to rent additional space. 3. The program should seek funds to expand all maintenance programs to accommodate the extensive waiting lists. 4. The County should be strongly encouraged to take immediate action' to erect partitions to allow privacy for client counseling at the Detoxification Clinic. Section II: The Staff Criteria in this section are organized into three major groups: (1) the quality and qualifications of the staff; (2) the selection, orientation, and training procedures which the program uses for the staff; and (3) the way iu which the program provides for the medical needs of its clients. 00422 -17- alit. and Qualifications of Staff Because of the pivotal or key nature of the position of program director, i our evaluation system contains two criteria which relate specifically to this position. First, the program director should have sufficient background training and experience to perform the functions of his position. Secondly, the program director should have a thorough working knowledge of his own �.t duties and responsibilities. Among the areas in which we expect the program director to be knowledgeable are having a sound overall picture of the program and how it functions; being cognizant of the major problems which confront the program; having a reasonable familiarity with the phenomenon of drug abuse, in terms both of programming and of the pharmacological and sociological nature of the area; and being aware of one's own limitations and strengths as a program director. The same two criteria were applied to the staff as a whole: He were favorably impressed by the overall competence of the program director. He is well known throughout the State and has a reputation as an innovator in the fields of maintenance and detoxification. He is very adept concerning recent developments in the field of addiction and is a very able administrator. He has eight years of experience in program administration planning and development and is a Ph.D. candidate in Clinical Psychology at the California School of Professional Psychology. He is thoroughly aware of his own duties and the duties and responsibilities of other clinic staff in Martinez, Richmond, and Pittsburg. 00423 ��_wr Detoxification Clinic We found the staff at the Martinez Detoxification Clinic to be highly profes- sional people Who are extremely well qualified for these jobs. All staff were found to have extensive training and experience in the area of drug abuse programming or-allied medical or mental health fields. Staff at the detoxification facility have a thorough working knowledge of their own duties and responsibilities. All were familiar with the target population, able to describe the types of clients served by the program, and insightful -about the particular clients in their caseloads. All counseling staff were found to be familiar with the basic counseling techniques used in detoxification work and were extremely innovative in their use of referral services to fit the needs of clients. Affectively, the staff at the detoxification facility were found to be highly motivated, dedicated, and very client centered. The program in general does evidence a highly positive social climate in which counselors, despite numerous client recidivism, exhibit a positive supportive view of their clients. This rare and encouraging posture is a testament to an extremely concerned and dedicated professional staff. Pittsburg Clinic - The Pittsburg Maintenance Clinic employs only a small number of current staff to treat its regular SO clients. Staffing patterns seemed adequate when a full complement of staff exists. There is currently a staff vacancy for a counselor position. This vacancy tends to.place very real and added 00424 .-,:...- J ti -19- burdens on the other current staff members. A secretary serves the clinic only two days a week and a medical director for only ten hours a week- The remaining three full-time staff members are a clinical director who also functions as a primary therapist/counselor; a nurse; and a "hospital attendant" who in essence serves as a counselor and "jack-of-all-trades" performing various functions around the clinic. With this small a staff, an absence — sick leave, vacation, or whatever -- tends to place even greater demands on the remaining staff, as was in fact evidenced during the process evaluation. Certain functions necessary to the operation of a methadone clinic must be suspended when such an absence occurs. For example, the absence of the hospital attendant, the only male on the staff, necessitated the suspension of the collection of male patients' urine specimens under direct observation. If either the clinical director or nurse were absent, this too would place nearly impossible demands on the remaining staff, and the delivery of sany clinical services would therefore suffer. Richmond Clinic All Richmond staff revealed a high degree of training and/or experience. The counseling staff all possess masters degrees related to the field of counseling, and all have had experience in the field of several years. The evaluation technician possesses a Bachelor of Arts in sociology and business, both of which are related to his position. The nurse not only possesses a nursing degree but has had six years' experience in psychiatric nursing. The secretary and hospital assistant both have had education and training sufficient to their positions. 00425 i -20- All staff revealed a very thorough working knowledge of their duties and responsibilities. The counseling staff is to be commended for not only their thorough knowledge of specific counseling techniques but also their actual icplementatian of such techniques in their counseling sessions. This interest has is -,lved staff training'in specific specialized counsel- ing techniques which are used. Again, the overall high degree of working knowledge of the counselors is to be praised and encouraged to continue. Another area is that of evaluation which revealed the evaluation technician to not only have a thorough working knowledge of the entire program but also of data collection and summarization. Knowledge and applicability to both areas is viewed as a very positive function.* All other staff revealed knowledge not only of their positions, but also of the overall functioning process of the program. The staff at Richmond work very closely together as a team which adds to the sharing of information, general knowledge of the program, clients, and the community it serves. This close team work also facilitates and strengthens the interest, motivation, and enthusiasm the entire staff displayed. _ Deterioration of-morale and staff burnout are effectively handled by the closeness and team approach of the staff. Problems are worked on together to arrive at the most practical solution with the interest of all involved. Staff have parties with the other two programs and days off are allowed when a staff is in need to get awry. All of these factors are important in this field to maintain morale at a high level and avoid staff burnout. 0042 -21- . i There was found to be a general consensus by staff that program inprover..ent should include more training and knowledge regarding alcoholism/methadone. Also mentioned was the need for more money for staff positions. Job development for clients is an area the staff would like to broaden, which has not been feasible due to the current staffing and client load. Staff were observed in frequent interaction with clients both on a formal counseling level and a very informal personal level. This interest leads to the general positive social climate felt by the clients. Overall, the clients thought the staff to be caring and concerned, and many viewed their counselors not only as professionals but as friends.- General client consensus was that the program is very supporti!re, lending not only counseling assistance but also moral support to all aspects of treatment, ranging from achievement of a drug free life style to daily coping With family, the community, education, and employment. Clinical procedures Were known by all staff, although many procedures are not written dom. -- Selection, Orientation, and In-Service Training The first criterion in this area deals with the screening system or selection process which is used by the program to select new staff members_ Our second criterion relates to the type of orientation system which the program uses for its new staff members. O0427 ' .......,,.. ^...yep t. • t -22- i t i The third criterion in this group specifies that Lite program should make provisions for regular and ongoing in-service training for its staff. Detoxification Clinic The detoxification program has an excellent system for screening and selecting new staff members, which consists of a civil service screening and a series of interviews with staff at all levels in the program. The program's orientation system seems to be adequate. It consists of a minimum of two weeks' intensive supervision in key aspects of the program: policies, objectives, treatment methods, client characteristics, client management, and record keeping and data collection requirements. The in-service training provided by the County Mental Health Department and the program itself appears to be most adequate. Staff who we interviewed expressed a need for more training in alcoholism counseling, street oriented group counseling, and more familiarity with existing referral sources in the Bay Area (visiting other programs). �- It is suggested that the detoxification facility explore the provision of in-service training in these aforementioned areas. Pittsburg Clinic In this section, the evaluation team further considered the qualifications, experience, and hiring practices of the Pittsburg clinical staff. We found 00428- t. experience, and hiring practices of "'" a1` OU428 -23- no real difficulty in the actual staff's qualifications nor with their method of selection and eventual hiring. Within a County Civil Service System, there is often little room for variations and innovation. It is commendable that the program does have eventual input into the actual selection process. It was reported by most staff that program personnel did in fact interview them before a hiring decision was made, but this consisted chiefly of the program director and perhaps a clinic director. We recommend that you examine a more formalized system of interviewing potential employees by a group of existing program staff. We further recommend because of the intimate involvement with clients demanded at a drug clinic that you also consider a review of potential employees by the patients themselves. The recipients of treatment can often have real input into the evaluative function when considering treatment personnel. Regarding the existing staff, we reiterate that we had no difficulty determin- ing the appropriateness of their backgrounds — both experiential and educa- tional — to the task at hand. In filling the counselor position vacancy, however, we do recommend that the eventual employee reflect characteristics of the population served which are not now reflected. Perhaps a male of either Chicano or Caucasian ethnicity ought to be considered to further round out your staffing complement. Once hired, existing staff reported a good orientation process which consisted of both didactic exercises as well as on-site training with the person whom they were replacing. Further ongoing in-service training also appeared extensive and appropriate. Staff reported =any opportunities to pursue training sessions — both within the program and from the community at 00429 NNW r -2k- large. The evaluation team must co--end your efforts to date and encourage you to continue offering such programs in the areas of professional growth and skill acquisition, as well as general information and drug-specific concerns. Richmond Clinic New staff members go through County Civil Service hiring procedures. They are then interviewed by the staff at the Richmond Clinic, including the program director. There was a general feeling from clients who were interviewed that there should be enc-addicts on the staff. Minimum counseling requirements for the County are beyond the educational qualifications of the ear-addicts. Therefore, a paid position is not feasible. This matter should be clarified to the program clients so that they will have an understanding of the situation. The Richmond Clinic does not have written procedures for orientation of new staff although all staff agreed on the orientation procedures and thought it to be sufficient. This procedure includes reading pertinent information about the clinic, rules and regulations, supervision, and on-the-job train- ing. Staff are eased into their jobs by first observing experienced staff and then by doing the job under supervision. It is recommended that basic orientation guidelines be written to ensure that all areas of orientation are covered. 00430 I I -25- In-service training has been an important part of staff training. Most of the training received has been related to counseling techniques (i.e., sea therapy, fair-fight techniques, and parent effectiveness training). Training in these areas is a very positive function and has been reflected by the actual implementation of these techniques. The program should be sensitive to the needs and interests of the clerical staff. In-service training in areas relating clerical functions can be an asset to the secre- tary by upgrading her skills and knowledge and presenting periodic diversion to prevent her burnout. Also as stated before, in-service training regarding the problem of alcoholism in the clients should be pursued. This is a much needed and greatly neglected area of substance abuse. The Department of Health Substance Abuse office has recently begun studying this area. A request should be made to our office for this type of training ::hen available. Medical Services The criteria in this area state that methadone programs should have medical directors and should arrange for each of their clients to receive a physical examination; that all programs should take security precautions to minimize the misuse or theft of medical supplies, should have agreements with local hospitals or clinics for emergency care of clients, should have some propor- tion of their staff trained in first aid techniques, and should post instruc- tions for dealing with emergency situations. -00431 I�. -26- Detoxification Clinic The detoxification facility superbly fulfilled all of the above criteria. The program has over 40 percent of its staff trained in first aid techniques and is located on the County Hospital grounds. Pittsburg Clinic The Pittsburg Clinic essentially complied with all the criteria in this section, and we have no real recoamendations regarding strictly medical concerns. Richmond Clinic There is a medical doctor on staff who performs all client physicals and deals With any other medical problems the clients have. Physicals were found in client medical charts. The methadone is carefully accounted for and kept -secure at all times to minimize its misuse or theft. Dr. Wilson works at the Richmond Clinic which is a short distance from the Richmond 'Methadone Clinic. Clients attend the clinic when needed and its services are available in the case of emergency. 00432 l f� -27- There are adequate instructions, addresses, and telephone numbers to be used in emergency situations. Adequate staff are knowledgeable of basic . first aid. It is recommended, however, that all staff receive refresher courses in first aid and CPR at least yearly. ^Reco=endations Detoxification Clinic S. The detoxification program sliould offer in—service training in the areas of alcoholism counseling, street oriented group counseling, and more familiarity with existing referral sources in the Bay Area. Pittsburg Clinic 6. The evaluation team recommends you explore the possibility/feasibility of patient input into the staff selection process_ 7. We further recommend that potential employees .be interviewed by clinical personnel in complement to the program or clinical director. S. In filling the current counselor vacancy, consideration should be given to an individual who would further reflect the composition of the client population. That is, consideration ought to be given to the hiring of a male Chicano counselor. 00433 -2s- Richmond Clinic 9. The program should develop short narratives for client personal history. 10. The program should implement a new system for client goals and objectives. Section III: The Records This section deals with the quality of the program's clinical record-keeping systems and is divided into four groups: (1) intake materials and records, (2) treatment or service plans, (3) progress or case notes, and (4) general policies on client records. Intake •The criteria relating to intake material covers four areas; whether responsi- bility for intakes are clearly defined and known by staff; whether the intake interviews facilitate the gathering of relevant information is useful in determining client suitability for treatment and formulating treatment plans; whether staff are trained in intake procedures; and finally, whether intake forms are completed within three days of the client's admission. The detoxification program has an intake specialist who is responsible for screening all clients. The intake and social history is usually completed by the assigned counselor. The intake narratives are extremely well.done and very relevant to the formulation of treatment plans and contain all - the suggested data elements. 00434 it ,m i -29- Pittsburg Clinic Intake procedures appeared to be well standardized, and information was gathered reflective of necessary demographic, record keeping, and clinical concerns. We felt the information gathered•at intake was indeed relevant to the determination of the suitability of a client for the program, includ- ing drug use history, personal history, social history, legal history, and a summary of prior treatment experiences. In addition, intake forms were timely and generally completed prior to admission. The one deficiency we noted regarding the intake procedure was the actual formulation of a treatment plan identifying current problem areas, short and long-term goals, and possible avenues of treatment to address these concerns. The treatment plan at the time of intake is considered by us to be an essential component of the intake process as well as a useful tool in the ongoing treatment and recording system implemented by the program. Although no formal treat- ment plan was entered at the time of intake, many client needs and problem areas were identified somewhere within the large body of information collected. We recommend strongly however the use of a treatment plan per se to quickly digest, identify, and exhibit these concerns which need to be addressed. Richmond Clinic Intake of new clients is a function delegated to one specific counselor who has received training on the process and procedures in completing this phase of the program. - 0043 — n . -30- f� -30- Information which is obtained on the intake form is pertinent and specific to the determination of treatment. One areas which could use some standard- ization is that of the client's past social history. There were client records reviewed that contained a personal history, but this was not usually the case. It is reco=ended that either [he counselor record a short narrative or have the client record a short narrative on significant oast life events (i.e., family, school, and personal significant events that may give insight to the client's current situation). The program is to be highly commended for recently devising a new intake form which not only gathers pertinent intake information but deals with required data collection in an efficient manner. From review of client charts, the intake information is obtained from the intake counselor within three days of client admission. Treatment Plans With regard to formulation of treatment plans, we felt that a program should be designing either a treatment plan or at least a service plan as soon as possible after the client's admission into the program, that the client should participate in the formulation of the plan, and that the plan should be frequently and periodically reviewed and revised as necessary. The short-term objective, specific treatment plan/contract is very adequate to the short-term 21-day treatment modality whose services are primarily geared to the medical reduction of discomfort, -the emotional support of OU43(- -31- clients, and the assessment of client needs for the provision of appropriate referral services after the 2I-day period. The program is to be commended .for its delineation of specific treatment objectives. Pittsburg Clinic The former comments, i.e., intake treatment plans, are also true in regard to the counseling notes themselves. It was found that the notes entered by counselors were fairly complete and reflective of current status and treatment involvement. Individual counselors did in fact utilize "plans for therapy" as useful counseling techniques. We found, however, no program written policy on treatment plans — their formulation and utilization — and therefore their use was not consistent and standard throughout the client charts reviewed. Richmond Clinic Although the program does not have specific organized treatment plans, they were found within the counseling notes and were periodically reviewed. There were specific areas which the client wanted to work on with follow-up as to the progress and/or accomplishment of the goal. This is one area which is often neglected by programs and although there is no precise method for recording goals and objectives for each client, it was found that these issues are addressed. It is very encouraging to find one counselor devoting energies in the direction of implementing a specific process of planning with the client on what goals and objectives 00431 -law mom -32- will be discussed. This process is strongly encouraged, and it is recon- . i mended that the entire counseling staff adopt this procedure. Although client 'records did not directly reflect client participation of treatment plans, there were numerous references to client requests for specific work in different areas. These requests were generally followed. All clients and staff interviewed stated that the clients did in fact take an active role in planning their treatment. The treatment plan system which is being devised by a counselor as mentioned earlier would definitely facilitate client participation. This is seen as a very positive step to ensure, continue, and possibly increase client involvement and responsi- bility in their own treatment plan goals and objectives. The implementation of this system would also facilitate ongoing review and revision when needed. Case Notes Addressing the area of case notes, we felt that detailed signed progress notes should be recorded within 24 hours after contact with the client and should be maintained on an ongoing basis. Such notes should include the frequency of client contacts (including missed sessions), services proposed, and provided, meaningful, descriptive information about the counsel- ing sessions, and what progress or results have been attained toward the acomplishment of treatment plan objectives. We also felt that case notes should include, where applicable, a discharge summary for those clients leaving the program. 00438 `'1 ». +"_.J A I r� ii -33- Progiess notes in the detoxification facility were uniformly excellent. Upon reading, one really got a firm notion of what was occurring with the- client in behaviorally descriptive terms. A clear sc=ary of client status upon leaving the program was also found for each terminated case which we reviewed. Pittsburg Clinic The progress notes reviewed at the Pittsburg Clinic were generally.viewed as good clinical documents. They tended to be well written and reflective of actual client involvement in the therapeutic process. Progress notes were descriptive, ongoing; and revealed a level of professionalism that is.commendable. There are no real recommendations in this area, as we felt the level of achievement in this area was significant. Richmond Clinic The counseling notes reviewed at the Richmond Clinic-were all found to be complete, concise, and meaningful. The program is to be commended and highly encouraged to continue this process. Specific areas addressed on each client contacted were recorded, as were referrals, follow-up, and client status toward specific objectives. The counseling notes were infor- mative, lacked superfluous information, and truly revealed the efforts of both clients and staff. The counseling notes were also reflective of the thoroughness of staff at dealing with the multitude of problems faced by the addict: _ 00439 Y � Discharged records contained a discharged su=ar3 with pertinent information as to reason for discharge, a summary of treatment, and future plans. General Policies on Client Records The final group of criteria in this section specify that the client records should be accessible to appropriate staff, that responsibility for the treatment of specific clients should be assigned to specific regular staff members, and that the program should monitor its client records frequently to ensure that the data collected are accurate, ccmplete, and comparable. Detoxification Clinic Needless to say, all the above criteria were fully satisfied: a testament of frequent and systematic monitoring of client records at the detoxification facility. Pittsburg Clinic The program was found to satisfy the criteria in this section. Richmond Clinic Client records were found to be accessible to staff. 001440 -35- All clients interviewed and records reviewed revealed that clients are assigned . to a counselor. It was encouraging to also find that clients felt comfortable talking to other counselors and the staff felt comfortable and supportive of each other to encourage this process to happen. Client records revealed periodic supervisorial review which ensures accurate, complete, current, and comparable data. Recommendations Detoxification Clinic None Pittsburg Clinic - 11. The evaluation team recommends treatment plans be formulated at the time of intake identifying patient concerns, short—term goals as well as long—term goals, and treatment objectives to be achieved. 12. We further reco-mend the program as a whole review its posture toward the formal use of treatment plans, establish guidelines for their formulation, and utilize them appropriately. 00441 -36- Richmond Clinic 13. The Richmond Clinic should standardize its recording of client social history. 14. The Richmond Clinic should devote more time and effort to systematic and rational treatment planning for clients and should record these treatment plans in a separate and distinct form for easy accessibility. Section 11': Client Rights The criteria in this section attempt to measure the extent to which the "=- program protects the clients' legal and civil rights, emphasizing confiden- tiality and program rules regarding expectations of client behavior. Confidentialitv and Rights To determine whether or not the program protects client confidentiality, our criteria examine such variables as protection bf client names or iden- tifying information against unlawful disclosure; security measures for safeguarding client files; protection of clients' legal rights; rules for admission, readmission, discharge, and dismissal; and guidelines for client consent for release of client-specific information. Overall, we found all three programs were extremely careful about not disclos- ing client names to nonauthorized people; that they did have a written policy governing disclosure of client names, that client names were not 00442 JINX is f� -37- 1Gh posted in view of potentially nonauthorized visitors, and that clients were called.by number when dosing and by first name only at other ti=es. The only infraction, a remote one, was noticed at Pittsburg where the book containing staff meeting minutes, which contains both client names and numbers, was left where clients, passing through the dosing room to the bathroom, could have access to it. Although the clients would have to • deliberately look for the information during one of the rare times the room is left unattended, the evaluation staff felt that to forestall any unfortunate incident it would be just as easy for the program staff to file the boot: in the client records file. The evaluation staff found that the programs readily participated in the protection of client rights, that all three programs had policies for safe- garding these rights and made overtures which resulted in improving relations with both the police force and the public defender. One team member observed a telephone call in which the staff member did not identify a client to T the client's parent until the client indicated a yes response. The only recommendation in this area emanates from the program staff concern that these programs are not adequately reaching some parts of the minority population. According to our client interviews, word-of-mouth appears to be the most frequent means for communicating the existence of the programs throughout the community. The evaluation staff would like to suggest that, since this situation already exists, the programs could capitalize on special interest group in the area to significantly increase communication with the population at risk and not being reached. 00443 1f f r a r= -38- r - Program Rules With regard to client consent and program rules, our criteria looked for procedures that would make clear to clients their exact status in the program. Specifically, we looked for written rules governing admission, readmission, discharge, and dismissal; evidence that the clients were informed of these rules before admission into the program; and whether or not clients were expected to sign consent for treatment forms prior to entrance and, where appropriate, signed release of information forms. The evaluation team found that all programs did have explicit written cri- teria regarding client status, i.e., admission, readmission, discharge, and dismissal, and both clients and staff agreed that clients are informed of these rules prior to entry into the program or at orientation. And, of course, all three programs do provide consent for treatment and release of information forms for clients and were conscientious about obtaining client signatures. The only minor aspect of our criteria governing rules for client behavior in which there was not complete program compliance was in the area of client sign-off on rules governing client dismissal from the program. We found that neither Pittsburg nor Richmond obtained signatures for this and felt that this would be an important addition to client and program protection. 00444 i t -39- Recommendations Pittsburg Clinic 15. Filing the book containing staff meeting minutes in the file with client records.. Richmond and Pittsburg Clinics 15. Institute a means for having clients sign-off on rules governing client dismissal from the program. All Three Programs 17. Employ special interest groups to communicate with hard-to-reach populations at risk. Section V: Relations With the Communitv Our criteria with regard' to the program's relations,with the community are divided into four major areas: (1) program accessibility; (2) the program's • awareness of community needs; (3) the viability of the program's Board of Directors; and (4) the referral system used by the program to procure services the program, itself, cannot supply. "• O0 AS JL P -40- - M x -40- Accessibility i In this group, our criteria relate to whether the program provided informa- tion to the public regarding the availability of its services, if the program was open, for a scheduled number of hours which appeared to be appropriate for the population being served, and if the demographic characteristics of the staff were compatible with the demographic characteristics of the clients served. Overall, we felt that the program was making a concerted effort to maintain healthy community relations. With respect to heightening' the accessibility of the program to clients, we found that the program is informing the commu- pity and especially the addict population about the locations, hours, and available services. The Pittsburg and Martinez facilities had contact information (phone number, hours, etc.) posted on the exterior of the clinics and are listed in the telephone directory. Similarly, all three clinics were listed in the county drug coordinators.registry. From samples gathered by staff at all three sites, the facilities appear to be distributing or making available brochures about the program as well- as business cards and are also making efforts to gain press coverage about the program and about methadone treatment. Conversations with community referral agencies, members of the local TAC committee, and the county coordinator revealed that program staff are making public appearances on behalf of the program to various community groups and public agencies (TAC, police, probation/parole, EDD, DUR, College Pari:, etc.). In addition, limited advertising is also being run on the program. 00446 -41- In general, therefore, the public relations effort of the program was good, with these few minor exceptions: we felt that the Richmond Clinic should list itself in the phone book and post contact information on the facility exterior, more actively recruit Black clients, and that it should explore the possibility along with the detoxification facility of securing more advertising. In addition, we felt that where possible and appropriate more public appearances should be made by staff of all three programs to better educate and inform the community about methadone. We also found that all three facilities were open for a scheduled number of hours (7:00-3:00 on weekdays for all three; 7:00-9:00 for Richmond, 1:00-2:30 for Martinez, and 10:30-12:30 for Pittsburg on weekdays) and that the hours were appropriate for the population being served, in light of the fact that several of the clients are employed or going to school. We did feel, however, that while the detoxification program is open two hours beyond the normal 9:00-5:00 working hours on weekdays, clients be permitted to make appointments to see their counselors for some time period after 5:00 p.m. Finally, we found with the exception of the Pittsburg program, as mentioned under staffing, that the demographic characteristics of the staffs at all the clinics is roughly comparable to those of their respective target population. We feel this is important to ensure that clients feel comfortable about approaching the program. 00447 .4 ...: I -42- -42- Awareness of Community heeds This group dealt with whether the program was aware of the co=unity needs and the population "at risk", whether the program had a good reputation in the community, whether the program administration participated in overall r community planning activities, and whether the program was able to gain community support is terms of funding, volunteers, consultants, goods, and services. It was the consensus of the evaluation team that for the most part the program staff exhibited a high degree of awareness of the needs of the community. Based on staff responses, our knowledge about the target popu- lation, the extent of the drug problem in Contra Costa County, and existing services, we found that the staff members were quite knowledgeable about the characteristics of the target population they were serving, the nature of the communities in which they were located, the services needed by the clients, and the available services throughout the County. This was confirmed through our conversation with the county coordinator, members of the local Jr TAC committee, and representatives of the community-resource agencies, Who felt that the target population was in fact aware of the program service and that no segment of the target population was being overlooked. We also found that the program enjoyed a good reputation among most elements in the community and the confidence and support of many of its clients. Interestingly enough, the clients and referral agencies felt the program was doing a better job than did the staff. While most elements in the community relate well with the program, we learned that the program has a less than satisfactory relationship with coamunity residents and the 00448 -43- police than with most other professional groups. We recommend that continued efforts be made to improve relations with these two elements in the community. One final recommendation we would make would be for the program to increase its efforts to secure additional community support in the form of funding, volunteers, consultants, goods, and services. At present all of the program funds come from state, federal, or county sources as well as patient fees. During our staff interviews we learned that there might be some money avail- able to the program from local civic groups, but that no effort had been made to solicit it, We feel such an overture should be made to such groups and that such funds should be gathered if available, since such additional moneys might help alleviate the need for patient fees or be used to hire additional staff to service more clients. In addition, the program should avail itself of other community assistance available. Referral System Our last set of criteria in the area of relations with the community pertain to the program's referral system. We felt the program should have a routine referral system which is known to and used by the staff, that the program should have a list of names and addresses of those agencies most likely to supply the program's needs, and that the program should develop working relationships with frequently used agencies and that these relationships should be reviewed periodically to ensure contractual or informal agreements are met. 00449 -44- We felt that the program has a very good referral system. Generally, the staff members assess the referral needs of the client; determine the appro— priate referral agency; phone a contact person in the agency, if he/she is know.-n or else determine who is the appropriate person the client should see; secure the necessary information regarding services available, openings in the program, fees and admission requirements; make. an appointment; and provide direction to the client as to how to reach the program. In addition, staff sometimes transport the client to the agency and accompanies him/her to ensure that he receives the desired service. A follow-up phone call is usually made or when possible the client is contacted to ensure that he reached and was seen by the referral resource. We found that for the most part all staff members had sets of referral information available to them either in the form of a card file, a written list, a booklet, or readily available notations. We also found that staff members at all three facilities have developed extensive working relationship with a variety of community agencies. Agencies most frequently utilized were the Richmond and Pittsburg Outpatient Clinics, Contra Costa College, the Adult Education Program, the EDD WIN Program in Pittsburg,-Department of Vocational Rehabili- tation, county social service offices, the Public Defender's Office, and especially the County Mini-Bus Transportation System. Recommendations 18_ Clients be permitted to make counseling appointments with their counselors for some time period after 5:00 p.m. on weekdays. • 00450 -45- 19. Continue cultivating good relations with community residents and repre- sentatives of the law enforcement community. 20. Explore the possibility of soliciting funds from local civic groups if available. Section VI: Self Evaluation This section is concerned with the programs` self-evaluation activities; the criteria being divided into two sections: (1) the summary statistics kept on clients and (2) the means by which the programs review their own activities and determine how well they are accomplishing their goals. Summary Statistics The criteria in this group address the summary statistics which the programs maintain on client intake and discharge characteristics and whether the programs use these data to assess client change or trends in client progress or status. We found that the programs do maintain and have available to them statistics and graphic summaries of client intake and discharge characteristics and regularly examine and compare these summaries to determine trends in client status. We also found that the programs use these summaries to assess the extent to which the prograas are achieving their objectives_ •We should like to praise your superior efforts. 00451 r �i y. i We should also like to compliment your follow-up efforts, particularly the efforts of John Kincaid and Joyce Cid who both appear to stork extraordi- narily hard at increasing your response rate in that study. The criticisms we have of your self-evaluation effort is academic and personal on my part. Your annual report would be more effective if your charts and graphs were accompanied by a narrative highlighting trends, pointing out significant findings, and drawing some conclusions, however tentative. Again, this is personal on my part, but I feel using charts and graphs as the sole presentation of data is not as meaningful as those accompanied by a narrative. Program Review . Our next set of -criteria in this section is concerned with the programs' internal review process. These criteria examine the methods by which programs review their utilization of staff and, given the goals and objectives of the program, how they review their provision of services to clients. Also, these criteria examine the ways in which the programs use externally or internally derived evaluation findings. - The weakest part of the programs' review process was the ability of the programs to employ data gathered to determine the effectiveness of staff utilization. Although we believe that the programs intuitively do such things as compare client needs and use of staff; compare programs' goal accomplishment with staff use, size, and distribution; and compare staff turnover in comparison with workload, we were unable to find documentation 00452 • —47— for this in either our interviews or in your records. We realize that your programs are presently under serious liabilities imposed by hiring constraints but we would still like to recommend that you link up what you learn from your review process with the above-mentioned systematic . determination of staff utilization. - We did find, however, that the programs are able to use their program review process to assess the extent to which the services they provide are appro- priate for the clients being served and that the programs are far advanced in the use of this data to make modifications in program operations, goals, policies, and procedures. Two areas that deserve special praise are, again, the client follow—up study and the experiment with client dose levels cur- rently underway. Both demonstrate to us efforts to establish this program as one in which long-term benefits are being sought through innovative projects. More importantly, it was found that your program evaluator spends too much time filling out forms. Having clerical assistance to perform these functions would permit John to carry out more sophisticated analysis of the data you collect and entertain more complex questions concerning self-evaluation. Recommendations 21. Data collected both internally and by external sources be used to determine adequacy of staff utilizction. • 00453 : 22. Employ a narrative in the annual report to highlight trends, point out significant findings, and drawing conclusions. 23. Employ clerical assistance for John Kincaid so he can deploy his efforts from clerical to more sophisticated analysis. Section VII: Fiscal Manatement Criteria in the final section deal with the way in which the program documents its use of program funds and with the nature of the accounting-bookkeeping system which is used. With respect to the program's accounting system, the program is a county operated program. As such, all program accounting is done through the County's Centralized Accounts System which is under the jurisdiction of the Auditor/Controller's Office. Contra Costa County utilizes an EPP system based on a double entry, r•,idified accrual system. Under this sy .tem, all funds from NIDA and Short-Doyle are deposited in the county general fund and are recorded under separate accounts receivable. Modalities funded from each funding source are traceable to their respective accounts through the use of cost center codes. Expenditures for each cost center are recorded under the appropriate account and county general funds are then applied to them, including county match funds. Match funds, which are of a strictly monetary nature, are also included in the accounts receivable. Monitoring of program expenditures is the responsibility of the Addinistrative Assistant to the Director of Mental Health Services, who serves as the fiscal officer for the program. The monitoring is done through the use of monthly computer O0454 Ila r I printouts. We found that the_Administrative assistant utilizes several i monthly reports to oversee program spending among which were su=ary reports of monthly expenditures for direct costs, general administrative overhead, and ancillary costs. These reflect expenditures for the current month, the amounts appropriated for each budget item, accrued expenditures as well as "year to date" expenditure which is controlled to a bottom line figure. Also utilized is a Monthly Expenditure Activity Report-which itemizes individual program expenditures. The format includes the object code, the transaction code and date, the journal number, the warrant number, i the encumbrance code, the vendor number, a description of the expense, and the amount. We also learned that the fiscal officer periodically reviews these reports with the program director'to keep him apprised of the program's financial status and to enable him to take the necessary steps to keep program expenditures within budgeted allotments. Examples of the steps taken by the program director were the delay in filling a vacant position and a review of laboratory fees. With respect to internal control, all purchase or other expenditure irrespec- tive of amount must be requested through the use of a purchase order, which' must initially be approved by the fiscal office. Certain other expenditures of a potentially more costly nature must also receive prior approval before they can be reimbursed. These include such expenses as plane fares, lodging, and registration fees. The use of telephone, county cars as well as reim- bursement for mileage and business expenses, and conference fees are strictly governed by county policies. .00455 p, -SQ- Concerning reporting requirements and taxes, the Auditor/Controller's Office is ultimately responsible for ensuring that all reporting requirements are met and that employment taxes are paid on a timely basis. These respon- sibilities appear to be fulfilled on a routine basis. Finally, with respect to program audits, the County has been audited by the Department of Benefit Payments in conjunction with the Short-Doyle program and reviewed by the Department of Health regarding the County's NIDA contract. Copies of the Department of Benefit Payments audits were examined by the evaluation team. 161hile no internal audit has been performed by the Auditor/Controller's Office, the program is subject to continual management review. Recommendations None SAB-19 00456 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of the Disposition of Records prior to July 1, 1974 for the County Library. IT IS BY THE BOARD ORDERED that, pursuant to Government Code Section 26205.1, the County Librarian is AUTHORIZED to dispose of certain financial records, papers and documents dated prior to July 1, 1974. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc• Librarian Witness my hand and the Seal of the Board of Auditor-Controller Supervisors County Administrator cfiixed this 23rd day of November , 19 76 � J. R. OLSSON, Clerk Deputy Clerk Marine 1% Neuf6ld 00457 H 24 8175 10M 0 a In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Matter of Amended Claim for Damages. Mr. David Krashna, Attorney at Law, Contra Costa Legal Services Foundation, P.O. Box 1669, Richmond, California 94801 having filed an amended claim for damages on October 18, 1976 in the amount of $10,000 on behalf of Ms. Mary Lue Reichelt, 425 Denton Way, Santa Rosa, California 95401; IT IS BY THE BOARD ORDERED that the aforesaid amended claim is DENIED. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Claimant Witness my hand and the Seal of the Board of Public Works Director Supervisors Attn: Mr. Broatch affixed this 23rddoy of November . 19 76 County Counsel County Administrator �% J. R. OLSSON, Clerk County Sheriff-Coroner gy� /i'.,j,%. ,, . Deputy Clerk Robbie'Gutierrdz?�." It.2i.1;76 15111 00458 f CONTRA COSTA LEGAL SERVICES FOUNDATION MAIN OFFICE P.O.BOX 1669 332 TENTH STREET.RICHMOND.CALIFORNIA 94602 ToAr"OKID 233-9934 E2 Ow 233-9960 Q EUGENE M.SWANN P.O.BOX 790 KK=UnVE01R=T0R October 15, 1976 205 EASTFIFTH STREET PITTSSURG.CA.94966 ATTCRNI[Y$: T[t[sHONFA 439.9164 a JAMESO.BARHEY }7__ L GEORGE E.CHAFFEY f(�yv ADDRESS REPLY TO: PATRICK S.FILTER JIM GONZALEZ JONA.JOHNSEN nom^ Richmond SARA M.LAKE Richard A. Bortolazzo Deputy OC� 1 8 j.0 SARA M.LAKE I P y 2ONASAGE Office of County Counsel - N LEE F.SMITH J.Contra Costa Count CLM 80 0: SUKTASORS JAMES G.WRIGHT Contra ,CONT (�A qO. P. O. Box 69 a,,..._.' Martinez, California 94553 Re: Additional Information Claim of Mary Lue Reichelt Dear Mr. Bortolazzo: I offer the following information in response to your Notice of Insufficiency of the above-entitled claim: 1. The matron on duty mentioned in the under- lying claim was Deputy Vickie Miller. 2. Ms. Reichelt does not know the identities of the two women deputies who escorted her to Martinez. 3. The name and address of the claimant is: Mary Lue Reichelt 425 Denton Way Santa Rosa, Ca. 95401 Actually, notices can be sent to the attorney of record and meet the requirements of the California Government Code. I believe that this claim meets all other legal requirements including timeliness. Very truly yours, CONTRA COSTA LEGAL SERVICES FOUNDATION r DAVID KRASHNA ATTO.P-NEY AT LAVT DK:vh cc: Clerk of Board of Supervisors RKSfy�.r; i OCT i 8197a ca,Nrr coLNsce I M•.zrl-U.G111F. 00459 F, CONTRA COSTA LEGAL SERVICES FOUNDATION MAIN OFFICE P.O.BOx?sea 332 TENTH STREET.RICHMOND.CALIFORNIA 9480t TnXJ4 H1U 233.9954 M M 233.9980 0 1 EUGENE M,SWANN P.O.SO%790 uCCUTTV[DIRCCTOR September 29, 19 6 PrffSOU c CA STREET ses ATTORNEYS: ry-t-,4ad T[LePHONat 439.9104 GEORGEES E.CHAFY GEORGE E.CHAFFEY ADDRESS REPLY TOs PATRICK S.FILTER JIM GONZALE2 F I L E DRichmond JON A.JOHNSEN [ J 7cc DAVID KRASHNA SARA M.LAKE SEP 0 19fv ZONA SAGE LEE F.SMITH J. 9 O(SSON - JAMES G.WRIGHT CLERK AOAzD.OF SUFERV UM Board of Supervisorst ONI rA co. Contra Costa County 8` C t2.�— Administration Bldg. V Martinez, California 94553 Re: Personal Injury Claim of Mary Lue Reichelt Dear Members of the Board: I hereby claim personal injury damages on behalf of tis. Mary Lue Reichelt as a result of the wrongful acts and omissions of officers of the Contra Costa County Sheriff's Department. The pertinent incident occurred on July 13, 1976, during the transporting of Ms. Reichelt from San Pablo City Jail to County Jail in Martinez, California, and during the ensuing evening. Ms. Reichelt was transferred by means of a County Sheriff's automobile with two women deputies and another woman inmate. While handcuffed to the other inmate, Ms. Reichelt was assaulted and verbally threatened by the other inmate. The physical touching and threats were in the nature of sexual advances. Ms. Reichelt called out to the deputies but the deputies took no action, physical or verbal, to restrain the inmate from abusing Ms. Reichelt. The inmate's harassment continued throughout the trip from San Pablo to Martinez. Upon reaching Martinez, Ms. Reichelt was placed in the dayroon. A clash of personalities took place between the claimant and other insates which may have had racial overtones, and again involved unwanted sexual advances towards Ms. Reichelt, Ms. Reichelt again protested to the matron on duty but the deputy took her time responding, and refused to take any action to remedy the violent situation. Instead, Ms. Reichelt was brutally kicked by the matron and was badly bruised on her leg. Pis. Reichelt was also bruised by another deputy who used excessive force to place her in isolation. The claimant was treated by a physician upon release for these bruises and for bald spots in her scalp as a result of hairpulling by other inmates during the time spent in the dayroom. 1- 00460 ap; + x , �� I Board of Supervisors Contra Costa County September 29, 1976 As a direct result of these actions and omissions by County Sheriff deputies, Ms. Reichelt has been harmed in body and in mind. She has suffered bruises and pain and has been humiliated and caused great mental anguish. Ms. Reichelt therefore claims $10,000 in damages against Contra Costa County. The matron on duty made her report of the incident occurring at County Jail (Incident Report #76-265) . Please review this report as a part of your investigation. I will be happy to share with you any further information I possess, if you so require. You may send all notices concerning this claim to me at the above address. Very truly youF CONTRA COSTA EGA1L,,,-SE VICES FOUNDATION DAVID KRASHNA ATTORNEY AT LAW DK:vh cc: Mary Lue Reichelt 2.' 00461 MOM INR 4 . - r� ti In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Claim for Damages. Mr. Larry G. Wurzbach, Claim Representative, Mutual Service Insurance, 3093 Citrus Circle, Walnut Creek, California 94598 having filed a claim for damages on October 15, 1976 in the amount of $2,627.50; IT IS BY THE BOARD ORDERED that the aforesaid claim is DENIED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Claimant Witness my hand and the Seal of the Board of Public Works Director Supervisors Attn: Mr. Broatch affixed this 23r$lay of November , i9 76 County Counsel County Administrator R. OLSSON, Clerk By �!i /%u.Lt r•_� Deputy Clerk Robbie GutiLerrez H.24; lint M62 ----------- ---wi ti "m S*rw.. ,nsuru� Utl 131976 October 11, 1976 „ Contra Costa Counsel 727 Court Street F I L E U nartinez, CA 94553 OCT 15 1976 . RE: Our Insured - Ferrel F. Paden Claim Number - 9509427 J. R. Date of Loss - 7-7-76 Ctl:ax sut�vroas co. Gentlemen: .1a are the insurance carrier for Ferrel F. Paden relating to the above- captioned loss involving Salo accident which occurred on Deer Valley Road near Balfcur in Brentwood, CA. This office has been handling the investi- ga-..ion and adjustment of claims resulting from subject accident. Our investigation indicates that Contra Costa County vehicles were in the procass of painting white lines on the roadway in the area where the acci- dent occurred. Mrs. Paden was traveling northbound on Deer Valley Road at approximately 55 m.p.h. and came over a crest and the County trucks were in the cwter of the roadway directly in front of her. She swerved to the right to avoid striking thea and lost control of her vehicle and crashed into a cattle ramp causing property damage to the cattle ramp owned by Nr. Hayden L. Harris. Our investigation indicates that there were no warning signs whatsoever to alert a driver that they were approach- ing a dangerous condition. Thus, we are advising you of cur subrogation claim in the amount of $2,097.50 for the totil loss, less salvage recovery, on the 1973 Dodge Dart, which was a total less as result of accident, plus $530 for the property damage in- curred by Mr. Harris. Na have taken a release from Mr. Harris in that amount naming our insured and Contra Costa County. Thus, our total subrogated interest is in the amount of $2,627.50. Please also be advised that ?yrs. Paden sustained personal injuries as a re- sult of this accident and will also have a deductible intere-- of $100. We would appreciate your having an adjuster contact this office as to CCrroro- mising this chin. Thank you for you attention this r nest. Supporting documents are enclosed. , \1 CC Sincerely, bl N 00463Larry G HurzbaG l Clait �et Creek,California 94598/East Bay: 254-5244,Walnut Creek: 938-1850 Mutual Svn^ice Life Insurance Company/Mutual Service Casu vy Insurance Company/Modern Service Insurance Company + ..v►.'�' + .iylte,__ `''.� ,� ^- _ C.O.aairfl HO 7' P' I I ); Nam Co_Claim Na �, af T/f _ ��•, , ' AApraizer Qur Fite No. krTOTAL LOSS- ! Lt T ;.E LOSS / �.r�'f�� TCS'. AR 2 RtA�CjE FEE � YES ONO.f COLLA f'.b,Q COmP,Q FIRE[]THEf-"TQ itJv t - - "REPLACEMENT ASSE.MBLY (SALVAGE YARD L TELT ME) OLD-DAMAGE" M^TEAper +q��- ply tOAR/ S �/ -E'._- 4,cHELL TDTAL LOSS VALUES CDND PRIOR 70 LOSS EQUtMFE11T -rzf 40-'— F...0 ia;, K Goaii E''�9- _.tSi...tn. t� Asrd_Rq= Poor- Tram. PJU11v'4 }" l �f►rY JT'- Pwn.str. h.r Lmr '' Lcss D" Tyt»- y gF.:_S4 'LF �O= pwr_Stat� C1.. R�So Prof.Rp " NerLo /a .,,pa PR LF3-_'— Stww Z > - fnta�osTint Giw .L.O - Tots(Nrc Loa(fir Pa nc Trlr_H trs a OZbar V t}t Roof _ r BlueokValua$�G �Ia� M1(yrkrtSt. TJiGQ . Brte mer,tS Appn rd$ .,_DEALER :`: �:. _?�PERSOY IVTEAVIRVED&PHONE » - 'IN STOCK . PRICE - - NT E� S *4 L4 i�Y►- .( .L�[GGl }fiG1}i' _ ��} d !t -L G c ,+ 4 r r .Q �` �t�}�sJ�ii+y4iL�. [1 ~ 'ct j. �_ ,,, TV ri'�d�tv`a �►il . +rc�r�a�.ca - - Ile ,t- :�..ft"'-•.L.��?k -.+:��r3K'.g»�'r��-ttty'r--JMi:�-._�C.,-:re�'.�c�� -.�f:�c..e..�-_� .cdt�a--fir . s-� ke�.4.a�G ,�..,.c,-�,,. .i,f:...�.:,�•-`� < a - - cQ►rt- ...�:.s�t'�-l.;c .a.sx-�.�►' ..c''.c.Ct �.,..a..s.•�C l�D�� _ _' a:r•_ _ ^'"�� �Y r DAMAGE A EVALUATION APPRA'IMMr.� SERVING: THE BAY AREA Final Billing yo This Office: : P.O.BOX 2325 1 WAWUT!lleEEORNtA 945si6 Co.Claim No. PHONE (415) 935468" s Our File No._ 0l0 Assured,:- Claimant MAKE`'- YEAR 7 _MODEL _47IA YOR LICENSE zz SERtAL'NO. SO-V7- If:% QOILEAGE -'Y'ls-4-1'47 CONDITION LOCATION 71..-ct:<a:,� �«IAP►RAISER yGtr DATE : In-4Ro` R• o_. Fisc AtlOw�d' d. VI. NM- OETAIM RsplacafR Req• Labor Pots /SYad r ....... 3 Q'• t e' IllJeel/� Iy T 17S -zo 10 fie 11, n f t�•c^ �! S.4 r G ' 12 .=` '10{.j ,0 2 ui 14 i=4z x . �.• Q..¢.t.#- r.y p 13- :N t JL.. `� f: is ---► A" JAt 2t_ n• / 0 D S 23. ]1110A• _ /(�M1cQCVititi+� d r FOS' LESS DEO.S Q O6 11 THE UNdCRSIGNED AGREES LABOR HRS.O 0� S D . R TO COMPLETE AND GUARANTEE ALL LOSS REPAIRS TO THE ABOVE VEHICLE: PARTS U��LESS% 3 ZU L SUBLET AND NET ' - FIR6L TOWING s s , •ctoe. :. - -• _ - - _ =_ i `T}VVV - `TAX f 4074 Azot ADDRESS 0U(l� TOTAL•i BETTERMENT-II�isem/ By -- r PHONE �_:•' =THIS IS NOT A REPAIR AUTHORIZATION, t;;: AUTHORIZATION Mty$T OE OBTAINED FROM OWNER OF VEHICLE. � . NO SUPPLEMENTS WITHOUT PRIOR APPROVAL ^ ti-YG ----------- .>.. ONE=,! �a IWO Ir-17 cm 0lips Ll a loo ra r r = z o z � A � o Q 7�J • a r ( n 00 cm N & M AUTO DISMANTLERS, INC. NS la7i - { _ HICHWAY 4 AND RROWNSTOME P.OAD P.O.COX 493 625-2753 ✓ 41�i L�i"fG _._ OAKLEY.CALIrORNIA 94561 90-1508„. =• 1211 - - �• jtj+ Ci+RRGE .:'s�iv� I ORD£E - _ - _ •- •�~ LA OUIARS 37 0046 T - TRAFF''rc rDT_US;!?.1 REPORT DEPl1RIMEUT OF rA!iFORMIA HIGHWAY PATZOL ]Y:�ILt CO•.3•iJ.••a . wJ. ,\/. '• ] fl!• lY C-1 111 a::,%�! ••• �wJ.wltt[=�S_ couwtr —'— —�o:-t�a 7�s:i1[c-" -'-- --�-ecic•'-- �� � ��•- � 1 6r J� /t C t� f G7 ta1•is?r J 1 ii"' �fiI fill•..,..a,. -H• .7= \f�i �/'/(J J,11 '—IJ l_�[: 0.2 r, i zAnTY -:_ u J t Lw::: _`� I a -..r._L :•t _ L �.iJ.C:�iR J:II ci _ .qfE L0. '. .t ���:f :al .Cal: r •,. r s •• ii.7.'la •-'•�,_ i[7<_. _•_— i t� _ti_. 74 �7 i i f� •1. .r i'7rJ�j �r-f 7I .w•-w :t••C_t u:xE 1 LIZL,,S[wJ ita'• ••:.sw S wiLC F_/i:v; �v:�C� Pa�EO r w, • �/ 1 I..,r 1 ! l� 7 t 1•• .rte \�Ir 1 Y[+. 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S:�-Cnt Y 4 ".s �. :m—' -�n� - • ria 0 .l LCA%!T TJ CS 3_-A! i1 l7l..a, !,%!i.1T'►:i�:7 .!, v..U�:•( SAME, 'i i l 'r � :UX1027 'A:lY -.'7�.A :t. ': ;i:'.:7 civ_.' c5 A.li'12ZOVIIJU 07 THIS `:lSi!•C•_3'.'I.`.t?:i: ':.i iN- 'sS:ATZ...._....'�i C:.._=3:�s :...... TEAM.02UYF.'N_:."3 {� ? rr n, nor " r- rAMD t r sa NIDS 1-3. Signed.scaled--d Zc:Usc:sd:SEs _ -- _ --.da7 of-- C.4U7-,C.%I ?_A7 Dr-FonS1G:11i':G QFLOl.Y •cess .LS _ .LS S7ATS OF CAL'_'141A .SS. l Ja the---- dap cf _ ....._ •--- -•39 _ . t aEe:- ye....+!y +:3a-r.3 _-- ------ - .. me knarn:z: :Sa Person's)aa-ed.`.:rain and-he cz:cuted 0-e to-•c�;::2 1!:!:_-_ .:1:n3wie.,red:o as tb3 .. r3luntariit ezz._'::t:re=zsc. 004'71 rann !Notary Peblic t . .... .... ...... .. G' l ' In the Board of Supervisors of • Contra Costa County, State of California November 23 , 19 76 In the Matter of Claim for Damages. Mr. Fred T. Jenner, Attorney at Law, A Professional Corporation, 77 Jack London Square, Oakland, California 94607 having filed a claim for damages on October 15, 1976 in the amount of $250,000 on behalf of Ms. Gloria Larner, 1508 - 137th Avenue, San Leandro, California 94577; IT IS BY THE BOARD ORDERED that the aforesaid claim is DENIED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc• Claimant Witness my hand and the Seal of the Board of Public Works Director Supervisors Attn: Mr. Broatch affixed this 23r(aoy of November 19 76 County Counsel County Administrator , j J. R. OLSSON, Clerk By Deputy Clerk Robbie Gutierrez H-24 3J7.6 ISm 00472 a FIRED T. JENNER A Profass;,onal Corporation F D 77 Jack London Square Oakland, California 94607 Telephone: 093-7333 -OCT 1D )976 J. R, assay allK BOARD SUPERVISORS co. Claim of GLORIA TNIANFR for the wrongful death of her son, FRi=NKIE LEE JONES, Claimant, CLAIM FOR DAMAGES FOR WRONGFUL DEATH_ VS. (Government Code Section 910) THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA. 4'0: THE COUNTY OF CONTRA COSTA, STATE OF CALIFORNIA You are hereby notified that GLORIA LARNER, of 1.508 137th Avenue, San Leandro, California, and natural mother of FRU\KIE LEE JONES, by and through her Attorney, FRED T. JENNER A Professional Corporation, 77 Jack London Square, Oakland, Calito,:nia, does hereby file her claim for damages for the Wrongful death of FRANKIE LEE JONES, her natural son, born on April 19, 1963, against the COUNTY OF CONTRA COSTA, as follows: That on or about July 12, 1976, said FP�ANKIE LEE JONES drowned in ELLIS LAKE, located at Ellis and Laguna Streets, in the City of Concord, County of Contra Costa, State of California. That it is alleged that the COUNTY OF CONTRA COSTA, by and through its agents, is liable for not maintaining proper supervision of said ELLIS LAKE, to prevent individuals from swimming therein. Claimant has been generally damaged in an amount of $250,000.00, by reason of the death of her or_, r n'aK1E LEE; JONES as above alleged; T_^at Cl_-_;-:-.ant has ')--en fliri:her in the F .o1jnt of funeral and burial cost-s, the a xact amount of urhich are ura-- :::C::n '-o Claimant, and Cla r.:ant asks leave to amrand this Claim when the same have been ascertained. 00473 i All notices or other communications with respect to this Claim should be sent to Claimant's Attorney, FRED T. JENUER A Professional Corporation, 77 Jack London Square, Oakland, California 94607 DATED: October 14, 1976, at Oakland, California .41 FRED T--JFI WER, F " Attorney for sClaima . RECEIVED ON BEHALF OF THE COUNTY OF COWNTRA COSTA ON OCPOBERy fI,1976, AT F:ARTINEZ, CALIFORNIA COUNTY OF CONTFA COSTA BY C� BOARD OF ,UPZ ISORS 651 Pine Street 7.*am 103 ?'art-;nez, California 94553 -2- 004'74 In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Matter of Claim for Damages. Mr. Richard E. Kennett, Attorney at Law, Sherbourne, Kennett & Stevens, Inc. , P.O. Box 23648, Pleasant Hill, California 94523 having filed a claim for damages on October 19, 1976 in the amount of $1,000,000 on behalf of Ms. Betty Ann Darren, 530 Brackman Lane, Martinez, California 94553; IT IS BY THE BOARD ORDERED that the aforesaid claim is DENIED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Claimant Witness my hand and the Seal of the Board of Public Works Director Supervisors Attn: Mr. Broatch affixed this23rdday of November , 19 J� County Counsel County Administrator County Sheriff-Coroner J. R. OLSSON, Clerk By �' �- +� 1. , Deputy Clerk Robbie Gutierrei H_?;3;7(-15m 00475 f I f 1 !1 3HIFi r'� " CERTIFIED MAIL - RETURN RECEIPT REQUESTED itFLEE Ocr t� 'P Contra Costa Sheriff's Department Q 40 76 c/o Board of Supervisors as Contra Costa County %0 f4 CCU, T,Y_11 County Administration Building `'JE7_ ;1A:IF Martinez, California Take notice that claim is hereby made for wrongful death against the County of Contra Costa, State of California Claimant: Betty Ann Darren2:� ' --. 530 Brackman Lane Martinez, California FF [ L F D '�) rl-e� Notices: NOTICES ARE TO BE SENT TO: 19.76 Richard E. Kennett r Sherbourne, Kennett & Stevens, Inc. su �v►;oas ° 620 Contra Costa Boulevard Post Office Box 23648 °t Pleasant Hill, California 94523 Date of Injury: Claimant's husband died on July 15, 1976 Place of Injury: Darren's Auto Parts 977 13th St. Richmond, California Facts: Claimant's husband, LeRoy V. Darren, was killed by a 15 year old parole violator who was committing a robbery on the victim's place of business. He was left dying on the floor while the killer went through the cash register, and then ran from the place of business. A warrant for the killer's arrest had been issued on February 26, 1976 and virtually no attempt had been made by the Contra Costa County Sheriff to apprehend him and thus prevent this killing, although they knew his whereabouts and were aware that a warrant had been issued for his arrest. The parole violator was well known to police agencies, and standard procedures and directives were not followed with regard to taking him into custody. Injury or Loss: Loss of care, comfort, security, conjugal companionship and other pecuniary losses yet to be determined. Also mental and emotional distress by reason of the violent death of claimant's husband. Person Responsible: Unknown Amount Claimed: $1,000,000.00 Dated: October 7, 1976 RI IARD E. KiOMETY 00476 i In the Board of Supervisors of Contra Costa County, State of California i:"out mber 2? ' 19 7h. In the Matter of Claim for Damages. Kr. John R. Velasquez, Attorney at Lary, 1500 Financial Center Building, 405 14th Street, Oai:land, California 94612 having filed a claim for damages on behalf of .r. Edward Rincon, 1427 Hayes Street, Richmond, California ?4800 on October 13, 1976 in the r.� aount of 315,000; IT IS BY THE BOARD ORDER:.D that the aforesaid claim is DEiIED. R4SSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: :r. J. :C. 7elasoven Supervisors .ores Director i�t.n: .:r. Broat cll affixed this23rdday of Eovember 19 76 Cou_^.tr Counsel Coinit y J R. OLSSON, Clerk By Deputy Clerk moo•:^-, _..ri.::, If-23$;:(.1Sm 00477 2 F3 ILE 4 NUT 13 M16 5 Claimant, EDWARD RINCON J. w �o afros eoaR3 0: WEZI-SCZ c r co. 6 6r=7.; G G_C�1L Cea 7 8 CLAni FOR DAMAGES AGAMST 9 PUBLIC ENTITY: 10 COUNTY OF CONTRA COSTA 11 Clain of EDW RD RINCON, 12 Claimant, CLA I FOR PERSONAL INJURIES (Government Code 5910) 13 Vs. u ioc T COtT.3TY OF CO.'1TRA COSTA, � otic � 14 DOES I through V, inclusive, � a ax e W1: '2 o 15 Defendants. ? ~ tl Y Z Y `i y u 1 o o Z r ~ 4 , °z ; TO THE COMITY OF CONTRA COSTA: 17 ►� dro lg I 29 You are hereby notified that £D11ARD RINCON, whose address is 20 1427 Hayes Street, Richmond, California makes claim against 21 you in the amount, computed as of the date of presentation of 22 this claim of $15,000. 23 This claim is based on personal injureis sustained by the 24 claimant on or about August 14, 1976, in t,,e vici.nizy of 2400 25 block of Nevin Street, Richmond, California at the approximate 26 hour of 12:30M. 27 II I 28 At all times herein mentioned, defedants Officer Haraard 29 (Serial No. 857) , Officer Barron (Serial No. 132) , Doe I and 30 Doe II, were the agents anemployees of tha Counts of Contra Cos a 31 Doe III, Doe IV and Doe V, and in the co mission of the acts- 32 hereinafter mentioned were acting in the scope of their authorit as such agents and employees, and with the permission and consent .l_ 00478 L, 5 f� j 1 of Defendant County of Contra Costa. 2 III 3 On the morning of August 14, 1976, plaintiff was standing 4 on the sidewalk in front of a public cafe, located approximately 5 in* the vicinity of the 2400 block of Nevin Street in the City 6 0£ Richmond, County of Contra Costa, State of California. 7 Defendant, through their agents, Officers Howard and Barron, 8 in their capacity as police officers in the City of Richmond, 9 County of Contra Costa, and wearing.the uniform of its police 10 department, without provocation or legal cause, did then and 11 there strike, beat assault, and throw plaintiff-claimant.,against 12 an automobile, causing claimant to be serio«sly injured, and 13 depriving claimant of his constitutional rights, privileges and • 14 immunities. Defendants and each of them, then immediately cause m ] f 3en 15 claimant to be arrested and imprisoned without any cause for 0 a e z0 16 said conduct. 0 J a Z a IV zi0 < < 3" 17 Z h }= ► : `0 18At the conclusion of the events described in paragraph III 19 herein, the defendants named in paragraph II, caused plaintiff- 20 claimant, EDWARD RINCON, to be carried in an automboile to the 21 police headquarters of the Richmond City Police Department 22 located in the City of Richmond, County of Contra Costa, State 23 of California, and caused him to be there imprisoned. 24 V 25 On his arrival at the said City of Richmond Police Headquarters 26 at or about 1:00 AM, claimant EDWARD RINCON was placed in a locked 27 and barred jail cell there, and was there imprisoned for approxi 28 mately two or three hours. 29 VI 30 As a direct and proximate result of the aforesaid acts of the 31 defendants, and each o: them, plaintiff EDWARD RINCON suffered 32 great bodily pain and injury and mental anguish, from then until .2. 004'79 f . 1- -*•-now,rand--he will continue to so $uffer._in the: future; and he- has- 2 lost and will in the future lose large sums of money by reason 3 of having been greatly humiliated and held up to public scorn 4 and derision as a result of the foregoing acts of the defendant. 5 VII 6 The names of the other public employees or agents causing 7 Claimant's injuries under the above described circumstances are 8 not known to Claimant at this time, except as stated herein; 9 Claimant will furnish same to County of Contra Costa when Claima t 10 learns of the names and addresses of said employees and/or 11 agents. 12 VIII 13 As a direct and proximate result of the said carelessness 0 0 H a n " ; p 14 and negligence of the defendants, and each of them, as herein- U .4 „ jUDZ " above alleged, Claimant EDWARD RINCON as far as known as of the Fm c C p 15 L t OW f gI'll dZ " 16 date of presentation of this claim, was injured in his health, . Z � H 0 J � u x z k � aa L 17 strength and activity, sustained injury to his body and shock and Z : 0 18 injury to his nervous system and person, all of which has caused 19 and continues to cause, and will cause him great physical, 20 mental and nervous pain and suffering; the nature and extent of 21 such injuries are unknown at this time and Claimant prays leave 22 to amend this, his complaint, to include the exact nature and 23 extent of such injuries when the same can be fully ascertained; 24 that as a result of said injuries, and each of them, Claimant w 25 made sick, sore, lame and disabled; Claimant is informed and 26 believes and thereon alleges, said injuries will result in some 27 permanent disability to Claimant EDWARD RINCON. 28 Ix 29 That as a further direct and proximate result of the care- 30 lessness and negligence of said defendants, and each of them, 31 as hereinabove alleged, and Claimant resulting injuries, Claiman 32 has required the services of duly licensed and practicing .3. O0480 f I physicians and surgeons to examine, treat and care for him, and 2 Claimant has further required hospitalization, x-rays, medicatio s 3 and therapy necessary to the care, treatment and relief of his s id 4 injuries, by reason of which he has incurred liabilities which a 5 this time are unknown to him, and plaintiff is informed and 6 believes and therefore alleges that he will necessarily by reaso 7 of his said injuries, by reason of which he has incurred liab+_li ie; 8 which at this time are unknown to him, and plaintiff is informed 9 and believes and therefore alleges that he will necessarily by 10 reasan of said injuries require further medical care and treat- 11 ment and will therefore incur further liabilities and expenses, e 12 amounts of which at this time are unknown to him, and claimant 13 prays leave to amend this, his comnalint, to include such amount o � 2 o o 14 when the same are ascertained. Cr � dORa 15 X y z y t t � uV 0 16 The amount claimed, as of the date of presentation of this N o z ~ t r ► Z r. � � t � „ 17 claim, consists of expenses for medical and hospital expenses, .. z 13 F: `0 18 loss of earnings, loss of earning capacity, cost of automobile 19 repair, and loss of use of automobile in amounts not yet ascer- 20 tained, treatment by doctors and specialists, and other damages 21 not yet knwan to Claimant, together with general damages in the 22 sum of Fifteen Thousand Dollars ($15,000) . 23 All notices or other communications with regard to this 24 claim should be sent to Claimant incare of his attorney, John 25 R. Velasquez, 1500 Financial Center Building, 405-14th Street, 26 Oakland, California 94612 27 DATED: 23 September 1976 28 BY EMIARD RINCOPi, Claimant 29 30 1 31 JOH` R. VrI;LSQUr.Z, Attorney for Claimant 32 .4. 00481 In the Board of Supervisors of Contra Costa County, State of California *,-otrPnhr r 21 , 19 76 In the Matter of Clain for Damages. Nr. George Kilbourne, Attorney at Law, 70 Doray Drive, Suite 20, Pleasant Hill, California 94523 having filed a claire. for damages on behalf of I"r. Allen L. Yonts, 3910 Pacheco Boulevard, --r,-`12, 'Martinez, California 94553 on October 21, 1976 in the amount of 3100,000; IT IS BY THE BOARD ORD%_.SD that the aforesaid claim is DF"NIED. PASSED by the Board on Iovember 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered an the minutes of said Board of Supervisors on the date aforesaid. cc: 1r. G. lboi::ne Witness my hand and the Seal of the Board of Public ;or?:s Director Supervisors Attn: ':r. 71roatch affixed this23rddoy of November _ 19 76, Count= Coui:sel Gourty Administrator J. R. OLSSON, Clerk BV� < 1 E, r Deputy Clerk Ronda, Arld:1,11 11-24 3176 1Int 00482 I--� him r IFYI L O C i 21 1976 I R. 0=11NOTICE OF QTY aoaZa a=w?nv:xzt CO TTA COTTA Co. SLTSTAMMIG MSOMAL MIRM 5"_2L _._.r_ __Aq m. TO: COUIMY OF CO:iTRi COSH and the CITY OF MRTZT�.Z Take notice that claim is hereby .:ado for claim for personal injuries against the County of Contra Costa and the City of Martinez. Claimant: Allen L. Yonta 3910 Pacheco Blvd. - 112 'Martioez, California 94553 Notices: Notices are to be sent to: CEOaCE W. TlaizQ[12s 70 Darcy Drive, Suite C--20 Pleasant Hill, California 94523 Date of ini'a-ry: July 24, 1376 Plec+e cf Injury: 4370 CabrLlho Drive 213rti nez, California Facts: Cn or about July 24, 1976, plaintiff was confronted by pol-4cc officers and deputy sheri_'fs who had responded to a call at a neighboring house for activity in the ?house. At that time, plaintiff had proper!, in his possess- ion, a hand sun. The officers and sher- iffs der-anded the right to run a search on the gun and when they could not find anything against it, in their Frust-a- tion, Jtruck the plaintiff over his head with a billy club, requiring seven stitches in his left ear anI causing permanent dis igure=nt to his ear. In Addition to that, he was severely beaten and knocked unecnscious in the unarovoyed attack uuon hi:.i by the police officers. He wcs then booked in county jail when no osfezce had occurred and was required to go throug-h a trial with respect i o crI--*-al ctzar;;es :rich were placed a- ;airst him follawing the unprovolced att ck of the police officers upoc him. 00483 r : - f s lniury or boss: Personal injuries, incarceration without reasonable or probable cause, false imprisonment, false arrest causing extreme mental - - anguish and humiliation and per- sonal injury. .Employees Responsible: Sgt. Dowling, Martinez Police Force; Deputy Pendleton, Sgt. Wechel. and Deputy Graves, Contra Costa County Sheriff's Department. Amount Claimed: General damages in a sum in excess of $5,000.09, thought to be at a level of X0,000.00. . AULBOURNE. 00484 e ps E.f t li In the Board of Supervisors of Contra Costa County, State of California November 23 ' 19 76 In the Matter of "Contra Costa County-- A Profile" The County Administrator having submitted to the Board the second edition of "Contra Costa County--A Profile," a report compiled by the County Planning Department providing statistical information and management analyses on the current state of the County, trends of change, and estimates relating to future activities, as well as being a general guide on the type of information available from various county departments so that the appropriate sources can be contacted for further and more detailed information; IT IS BY THE BOARD ORDERED that receipt of the aforesaid report is hereby ACKNOWLEDGED and distribution thereof AUTHORIZED. Passed by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: County Administrator Witness my hand and the Seal of the Board of Supervisors cc: Planning Director affixed this23rctday ofwnvpmhpr . 19 -7f All County Departments J. R. OLSSON, Clerk B��? �r Deputy Clerk Maxine M. Neuf ld H•243/7615m 00485 .1 4-i In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Approving Allocation of Livestock Head Day Tax Collections Pursuant to Revenue and Taxation Code Section 5601, IT IS BY THE BOARD ORDIItID that the following allocation of Livestock Head Day tax collections for the period January 1, 1976 to June 30, 1976, totaling $20,309.06, as submitted by the County Auditor-Controller, is APPROVED: County 9,887.67 Amador Valley Joint High School District 142.68 Pleasanton Joint School District 142.68 Livermore Joint Unified School District 95.96 City of Clayton 89.08 City of Concord 72.41 Town of Moraga 129.90 City of Pittsburg 52.03 City of Martinez 110.90 City of Antioch 20.62 City of Pinole 29.49 Ridmmd Tax District #1 32.70 Acalanes High School District 187.86 Lafayette Elementary Sdnool District 8.67 Moraga Elementary School District 103.60 Orinda Elementary Sdiool District 75.59 Liberty High School District 2,640.38 Brentwood Elementary School District 355.40 Byron Elementary School District 738.35 Usnigkntsen Elementary School District 57.08 Oakley Elementary School District 1,489.55 Antioch Unified School District 88.67 John Swett Unified School District 363.58 Martinez Unified School District 187.26 Mt. Diablo Unified School District 1,091.47 Pittsburg Unified School District 225.74 Richmond Unified School District 218.06 San Ramon Unified School District 1,671.68 Total $20,309.06 PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors Orig. Dept. - Auditor-Controller affixed this 23rd day of November , 19 76 cc: County Adrmnistrator J. R. OLSSON, Clerk Coun County Assessor s2Yea suer-Tax Collector ByM / e M. Ne e d Deputy Clerk 00486 H 24 8/75 10M ttEY FFF.� ti In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Authorizing Reimbursement of Lost Equipment IT IS BY THE BOARD ORDERED upon recommendation of the Sheriff-Coroner and the County Administrator, that the County Auditor-Controller is AUTHORIZED to reimburse Reserve Deputies R. H. Pike ($99.62), John Humphrey ($113.95), and Larry Stocking ($39.35) for loss of diving equipment during the search for a drowning victim on July 23, 1976, which was by the direction of the Sheriff's Department. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Originating Department: Supervisors Sheriff-Coroner affixed this23rd day of November . 19 76 cc: County Administrator County Auditor-Controller J. R. OLSSON, Clerk By Deputy Clerk Maxine M. Ne ld M 24 8/75 lam 00487 • e In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Claim for Loss of Personal Property. Pursuant to County Ordinance Code Section 36-8.1604, IT IS BY THE BOARD ORDERED that the County Auditor-Controller is AUTHORIZED to reimburse Deputy Sheriff T. Reardon the sum of $35.00 for loss of personal property (clothing) incurred in the line of duty. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing Is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: County Sheriff-Coroner Witness my hand and the Seal of the Board of Countv Auditor--Controller Supervisors County Administrator affixed this 23rd day of November fq 76 J. R. OLSSON, Clerk B 6 Deputy Clerk htdxine 6.Neiftid 00488 14 24 8"s lOM In the Board of Supervisors of Contra Costa County, State of California November 23 19 76 In the Matter of Claim for Loss of Personal Property. Pursuant to County Ordinance Code Section 36-8.1604,IT IS BY THE BOARD ORDERED that the County Auditor-Controller is AUTHORIZED to reimburse Deputy Sheriff T. Reardon the sum of $61.45 for loss of personal property (clothing) incurred in the line of dutv. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: County Sheriff—Coroner Supervisors County auditor—Controller County administrator this23rd day of November , 19 76 ;� J. R. OLSSON, Clerk By Deputy Clerk Maxine M.Neufe d H24 8175 IOU 00489 r In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Proposed Compromise of Claim Against County - James R. Cuddihy, Jr. , et al. A claim by James R. Cuddihy, Jr., et al in an amount of $100,000 having been filed against the County on April 13, 1976 and denied by the Board on April 27, 1976; and The County having a claim of $12,814.42 against the estate of Mrs. Cecelia Cuddihy, mother of claimants, for the cost of medical care provided at County Hospital; and . Mr. R. E. Kennett, attorney for the claimants, having offered to dismiss the claim made by James R. Cuddihy, Jr., et al if the County will waive the creditor's claim in return; and The County Claims Review Committee having reviewed the facts giving rise to the claim, and having recommended that the compromise offer be rejected in that the liability case should be considered on its merits alone and the question of dismissal or reduction of the County's claim for medical costs is a separate matter; IT IS BY THE BOARD ORDERED that the compromise offer submitted by Mr. R. E. Kennett,Attorney at Law, be REJECTED. Passed by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Orig: County Administrator Witness my hand and the Seal of the Board of cc: County Counsel Supervisors Attn: R. Bortolazzo affixed this23rdday of November . 19 1 Public Works Director Mr. K. C. Farnsworth, George Hills Co. i , J. R. OLSSON, Clerk Mr. R. E. Kennett, gjiG, Deputy Clerk Attorney at Law IMA- - a M. Nbuteld H-243/76!Sm 0U490 IN THE BOARD OF SUPERVISIRS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA November 23, 1976 In the Matter of Authorizing Communications Director, Office ' of County Sheriff-Coroner, to act in behalf of the County on matters relating to radio station license applications. IT IS BY THE BOARD ORDERED that Roy H. Kong, Director of Communications, Office of the County Sheriff-Coroner, is AUTHORIZED to sitan applications and otherwise act on behalf of the County of Contra Costa and all County agencies in the matter of radio station license applications and related Federal com- munications matters, effective December 1, 1976; and IT IS FURTHER ORDERED that the Federal Communications Commission is REQUESTED to refrain from acting on the basis of submittals signed by persons other than Mr. P.oy H. Kong and/or the Chairman of the Contra Costa County Board of Supervisors; and IT IS ALSO ORDERED that Board order adopted August 5, 1975, authorizing Mr. Howard L. Korpus, Supervising Communications Technician, Office of the County Sheriff, to act on behalf of the County or the aforesaid matters, is hereby RESCINDED effective December 1, 1976. Passed.by the Board on November 23, 1976. cc: Sheriff—Coroner County Administrator CERTIFIED COPY I certify that this is a full, true & correct COPY of the original document which is on file in my office, and that it was Passed & adopted by the Board of supervisors of Contra Costa County. California, on the date shown.ATTEST: J. IL Usso.v. County Clerk&ez•offlclo Clerk of said Board of Supervisors. by Deputy Clerk. 1 ot: NOV 2 1 1976 00491 a >5 In the Board of Supervisors of Contra Costa County, State of California November 23 ' 19 Jr In the Matter of Its THE MATTER OF Continuing in effect until April 30, 1977 the Provisions of the Agreement for Professional Services Contracts - Standard Form M4600 Revised 11/74 (Fee-for-Service-Contracts) The Board of Supervisors having extended until November 23, 1976 the period of time in which to make adjustments in salaries for classifications re- presented by the Physicians Union, Local 683, S.E.I.U.t The Board of Supervisors having today adopted Resolution No. 76/1031 establishing the new rates effective November 1, 1976 in accordance with the outcome of consultation with the informally recognized Physicians Union; The Board of Supervisors having been further advised on the agreement for Professional Services contracts executed by certain medical staff working for the County terminating as of October 31, 1976; IT IS BY THE BOARD ORDERED that: 1) Those agreements for Professional Services contracts executed by the medical staff listed by name on Attachment I of this Board Order are extended at the Schedule I rate specified in Resolution No. 76/1031, and 2) Those agreements for Professional Services contracts executed by the medical staff listed by name on Attachment II of this Board Order are extended at the Schedule II rates specified in Resolution No. 76/1031, 3) Those agreements for Professional Services contracts executed by the medical staff listed by name on Attachment III of this Board Order are extended at the Schedule III rates specified in Resolution No. 76/1031, 4) All such contract extensions are until April 30, 1977 unless mutually modified by both parties or terminated pursuant to the terms of the contracts. The County Auditor-Controller is authorized to make payment under the terms and conditions of these agreements as extended until April 30, 1977. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the - minutes of said Board of Supervisors on the date aforesaid. cc: Physicians Union, Local 683,S.E.I.IManess my hand and the Seal of the Board of Director, Human Resources Agencf3upervisors County Administrator affixed this2;rd day of Moyember . 19 Z6 County Auditor-Controller County Health Officer County Medical Director J. R. OLSSON, Clerk Director of Personnel By �//(+,��� `��_,� Deputy Cleric Employee Relations Officer I•Iar raig . Orig: Civil Service 00492 H-24 3j76 15m f v ATTACHMENT I Attending Physicians whose contracts are to be extended at the hourly rate of $19.20: Bayers, Jon Mahoney, Lisa Mattku, Fred ® Bewley, William Malin, Sarah Sheeran, William Champlin, John Mandelbaum, Daniel Stokes, Joseph Greenwald, Roger Meyers, Lewis Harter, Frieda Morgan, Dean Hjortsvang, Kenneth Pecci, Ernest Kaplan, Herman Stone, Ronald Koumrian, Edwin Swartz, Herbert Krasner, Ronald Wasserman, Franz McKirdy, A.A. Gershen, Lance Dentists whose contracts are to be extended at the hourly rate of $16.00: Cavallaro, Dominic Leong, Lawrence Gardner, Randell Nielson, William Dentists whose contracts are to be extended at the hourly rate of $16.80: Kan, Foreman Pickett, Floyd Mar, Stephen Yee, Gary Optometrists whose contracts are to be extended at the hourly rate of $15.25: Iida, Theodore M. Priddy, Alvin Podiatrists whose contracts are to be extended at the hourly rate of $15.25: Bluth, Daniel Lofgran, Henry Franz, Robert Lowe, William 00493 ATTACHMENT II Attending Physicians whose contracts are to be extended at the hourly rate of $20.15: Dittmer, John Parsons, Nils Coffin, Grange Petrucci, Leonard Cohen, Michael Preston, William Coloney, Henry Purcell, Theodore Cooperman, Oliver Ransdell, Munro Cutting, Hunter Rice, Harry Ford, Joseph Robert, Cavett Hutchison, John Rosin, James Jervis, William _ Sorokin, Anthony Julius, Ronald Sommerhaug, Rolf Leigh, Marston Stanton, James Lipman, Kenneth Swanson, R.G. Luce, Eleanor Von Rydingsvard, Milton Margolin, Jeanette Wilcox, Delbert Meagher, Thomas Wolfe, Steven Murphy, Stephen Dentists whose contracts are to be extended at the hourly rate of $16.80: Jue, Vincent Toy, Kan Wommack, Jonathan Dentists whose contracts are to be extended at the hourly rate of $17.65: Zimmerman, Sally IL 00494 r . ATTACHMM III Attending Physicians whose contracts are to be extended at the following monthly rates: $4307.00 Fujimoto, Ronald Gong, Saul Hobert, Donald Kent 00495 s IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFOMMIA In the hatter of Appeal of } ;:r. Gerald .v. Colin ) from action of the Board of ) November 23 19 76 Anneals on Application for ) ?'ariance Permit Pio. 1124-? ) naa area. ) NOTICE OF HEARING ON APPEAL WHEREAS on the 7th, - day of Ortgber , I9_7E_, the Board of Anneals anaroved with conditions Application No. ►12--76 of S. Kendall and W. RzzecirictT for reduction of Lot A, Kiror Subi.division 7c)-72, from 13,65C square feet to 12,890 square ;eet, and Lot B from 1.3,912 square feet to - 13,763-square feet, anc? t0 have a 4-foot sidevard for an existing deck; and 1:'HEREAS uithin the time allowed by lair, Ptr. Gerald A. Cohn filed with this Board an appeal from, variance permit application No. 1124-76 NO'.-,, THEREFORE, IT IS ORDERED that a hearing be held on said appeal before this Board in its Chambers, Room 107, Adminis- tration Building, Martinez, California, on Tuesday the 24th Of December 19 76 , at z CG a.m., and the Clerk is directed to give notice to all interested parties. I HEREBY CERTIFY that the foreSoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. CC: r. S. Rendall i r. ?.. Rl:edricil Witne%s my hand and the Seal 2 . G. ti. Colin cif* the Board of Sup;rvisors ai i ixed i."r. ,'. Hugue:., Jr. this: 21rri day of i ove, ber Crindi Assucin�tion 19 fc ----- ---, D rector of Plannln? -1. OLS:ON, CLERK ',Deputy Clerk 00496 BEFORE THE BOARD OF APPEALS CONTRA COSTA COUNTY, CALIFORNIA In The Matter of APPEAL of Variance Permit 1124-76 S. KENDALL $ W. RUEDRICH - Orinda Area. WHEREAS, on July 19, 1976, the applicants SPENCER KENDALL 8. WALTER P. RUEDRICH, tiled a variance permit application 11124-76, to reduce Lot A of Minor ; Subdivision 079-72, from 13,650-sq. ft., to 12,890 sq. ft. and Lot B from 13,912-sq. ft. to 13,763-sq. ft., and to have a 4-ft., sideyard for an existing deck; and WHEREAS, the property is described as Lots A & B of M/S 79-72 and a descriptive parcel fronting 215-ft., on the south side of La C uesta immediately east of Via Farallon and also fronting 72-ft., on the north side of Lo Cuesta, approximately 400-ft., east of Kite Hili, in the Orinda Area; and WHEREAS, after notice thereof having been lawfully given, a public hearing was held by the Zoning Administrator on August 23, 1976, whereat all persons interested therein might appear and be heard; and WHEREAS, the Zoning Administrator after having fully reviewed, considered and evaluated all the testimony and evidence submitted in this matter APPROVED the applica- tion in that it met the requirements of Ordinance Code Section 26-2.2006; and WHEREAS, on August 24, 1976, Mr. Gerald A. Cohn filed an appeal of the decision of the Zoning Administrator to the Contra Costa County Board of Appeals; and WHEREAS, a public hearing on said appeal was held by the Board of Appeals on Tuesday, October 5, 1976, whereat all interested persons might appear and be heard; and t i WHEREAS, the applicants' representative appeared and the appellant, Mr. Cohn appeared and were duly heard by the Board of Appeals; and WHEREAS, the Board of Appeals after full review, consideration and evaluation of all the testimony DENIED the appeal of Mr. Cohn upholding the decision of the Zoning Administrator and imposed the following conditions on the permit: 1. The applicants shall offer to dedicate the irregular shaped area of land as shown in the plan submitted with the application, to the adjacent property owner. 2. Applicants shall record with the County Recorder a Record of Survey showing ,•ncro�u;nea �,�vh board orclrr r oo4y1 Kendall & Ruedrich - 01124-76 i the existing property lines, proposed property lines, and existing deck. 3. At no time shall any future yard variances be approved on either of these two properties. The foregoing order was given by vote of the Board of Appeals on Tuesday, October 5, 1976, in a regular meeting as follows: AYES: Commissioners - Jeho, Walton, Compoglia, Stoddard. NOES: Commissioners - Andrew H. Young. ABSENT: Commissioners - Anderson, Milano. ABSTAIN: Commissioners - None. ANDREW H. YOUNG Chairman of the Planni g Commission of the County of Contra Cost , State of California DATE: 5 November 1976 �f ATTEST: ! Anthony /;. Dehoesus, Directorof Planning Contra Costa County, State of Cio'rsfornia. M,1c,'Ot11m.ed wi!h boars! order -2- 00498 i1 > .w... _ 41111fto IT [ r/RAl/J suisuv BAY _ u MARTINEZ PITTSBI: I C NOU1[ 1t1=16;0001 I \\ PLEASANT HILL ' CLAYTON —Site Location WALNUT CREEK LA VETTE t Orieda / ��i NI Diable .� I ~s �. CaeTm ti. D•rYo IMorale Oae/ie. ` \` 1 ` MAP SYMBOLS ` \ \ AI/TIOCH ...... .••a �\ � Ale.w. s...re•••••••e •••.a `\ YICIUITY PAP 1124-76 Microfilmed with board order 00499 N ling Department1 _n� Planning Commission members 1�'•� t .a. Cv a Andrew it.Young f it),Adminisitation Building.North Wing Costa Alamo -Chairman DOR 9�t William L.Milano Prttsbur vice Chairman ,!t.lrtinez.Catilornia 91553 County s �1 Donald E Anderson ra�r,y, Anthony A.Dehaestz Director of Planning Albert R.Compagfia Martinez Plhnne: 372-2031 ' Richard J.Jetta tEl Sobrante Jacl:Stoddard Wchmond Vrdtiam V.Viatton III October 5, 1976 Pleasantltill Phillips, Cohn & Greenberg, Attorneys One Maritime Plaza San Francisco, California 94111 ATTENTION: Gerold A. Cohn This letter is to inform you that on Tuesday, October 5, 1976, the Contra Costa County Planning Commission, sitting as the Board of Apfeals, reviewed your appeal of the variance permit of S. Kendall & W. R.uedrich, 1124-76, which application had been approved by the Zoning Administrator on August 23, 1976. The Board of Appeals denied your appeal upholding the decision of the Zoning Admin- istrator by a vote of 4 AYES, I NOE (Andrew H. Young) and 2 ABSENT: Anderson & Mi luno. Ordinance Code Section 26-2.2406 states that an aggrieved party may appeal a decision of the Board of Appeals to the County Board of Supervisors. A further appeal by you would require a written notice stating YOUR, REASONS for the appeal and submitting an appeal fee of $30.00 with your latter. An appeal and fee must be received by the Planning Department Office within fifteen r (15) working days from the date of the Board of Appeal's action---in this instance, by r 5:00 P.M., Wednesday, October 27, 1976. i If no appeal is received within the date and time specified, the action of the Board of Appeals becomes final. Should you have questions relative to the above information, do not hestitate to call this office for clarification. Very truly yours, Anthony A. Dehaesus Director �l f Planning By: AAD/GB/v Gunther Boccius, Chief, cc File X1124-76 Zoning Administration ? Messrs. Kendall & Ruedrich 4 #` Maurice E. Huguet, Attorney i nruu oiltm�c, •.Jlrn board ordec 00500 s PHILLIPS, COHN & GREENBERG ATTORNEYS AT LAW = THCOOORE W.PMS..LIPS GERALO A.CONN ONE MARITIME PLATA w� I AARON M.GRECNBERG SAN FRANCISCO 94777 +�� t• �i{ jl7f (435) 9a7-7777 October 19, 1976 CERTIFIED MAIL RETURN RECEIPT REQUESTED Contra Costa Planning Department County Administration Building North wing P_O_ Box 951 Martinez, CA 94553 Re: County File No. 1124-76 Notice of Appeal from Determination of Board of Appeals Gentlemen: This letter constitutes a Notice of Appeal from the determination of the Board of Appeals regarding the above file number item, to sustain the determination of the Zoning Administrator. Enclosed is my appeal fee of $30.00. The reasons for this appeal are as follows: 1. The original application which was granted requested "a 4-foot side yard for an existing deck." This minimal side yard would be a variance from R-20 requirements- I am the owner of the above referred to deck and land thereunder. Neither Kendall nor Ruedrich have any interest whatsoever in said deck or land- I have not requested any variance or change to be made as to my side yard requirements and have raised this point before both the Zoning Administrator and the Board of Appeals who have ignored it_ In view of the above facts, neither Kendall nor Ruedrich are qualified applicants, as that term is defined in Contra Costa County Code Section 26-2-1604, and therefore they could not request a variance as to m side yard nor could one be given to them. microfilmed with board order y OJ5�� a • Contra Costa Planning Department October 19, 1976 r page 2 2. The variance granted to Kendall was based upon his assertion that the above referred to deck encroached upon his lot only to the extent of 6 feet. Said assertion was never corroberated by actual measurement, and is in fact incorrect. The encroachment of the deck, retaining walls, stairs, gardens, drainage ditches, etc. far exceed that distance in several locations. Therefore, the variance was granted upon false and inaccurate data. 3. No cognizance was ever taken by the Zoning Administrator and his staff of a severe drainage problem which exists on my lot and the Kendall lot_ The variance granted to the Kendall lot places my home in jeopardy of periodic flooding during the rainy season. 4. No cognizance was taken of the extreme topography of the Kendall lot. 5. No substantial justification was shown by Kendall for the granting of said variance. 6. Said variance was made in the face of pending litigation between the parties over the above described encroachment. Said action is presently pending in the Contra Costa Superior Court, action Ko. 132 257, and a lis pendens has been recorded as to the Kendall lot. The obtaining of said variance is a thinly disguised attempt to circumvent whatever determination may be made in the above case by the Superior Court. Ve ruly yours, 0 Gerald A. Cohn GAC:el Enclosure Microfilmed with board order O95U2 >r i f`s is t ,rt ,tig Department �Qr��'#a PlanningComrni:sionbtembers u Andrew H.Young Costa Ase nm•. , Administration Building.North Wingt Ylilliam L MilanorAano tiox 951 P'ltsbtu?-L,cc char.min ,rtiliCL,C.111107R10 94553 County 0onatd E Anderson �' Iloraga s pnlhony A.T)ehaesus Director of Planning Albert R.Compagtia Martinez Phone: 372-2031 �� \"� AicltatdJ.Jeha Et Sotuante Jack.Stoddard Richmond William V.wallop III Pleasant Hat No>:ertber 2, 1976 Mr. Gerald A. Cohn Phillips, Cohn y Greenberg One 1;aritime Plaza Salt Francisco, CA 911111 Dear A1r. Colin: This letter acknowledges receipt of your Ietter of appeal dated October 20, 1976, and the filing fee relative to the application of S. Kendall and ... Ruedrich, #112,1-76. Receipt No. G-430205 was issued to you on October 20, 1976, for this appeal. The material relative to your appeal is being forwarded to the Clerk of the Roard of Supervisors kith duplicate cop to each Board ttember. llhc Clerk of the Board will list your appeal on the hoard's Calendar anti a time and date will be set for public hearing before the Board on your appeal. The Clerk of the Board will notify you and all other interested parties of that time. and date. Questions relative to the appeal should be directed to the Planning Department. Questions oil the appeal date and time should be directed to the Clerk of the Board - I'ltone: 372-2371. Should you have questions on any of the above information, do not hesitate to call either department. Very truly yours, AAMIOX'Y A. IrMIAESUS Director of Planning By: Cunther roccius, Chief, %onin. Administration AAD/GB/cad cc: rile n1124-76 S. Kendall u ii. Ruedrich Maurice L. lluouct, Jr. Supervisors: District 1, II, III, IV, tt Microfilmed with board order OU5U3 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of In the Platter of Flaking a Determination on Parcel Map Signatures for Subdivision HS 18-76, Alamo Area. IT IS BY THE BOARD ORDERED that a DETERMINATION is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision PLS 18-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of on order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seat of the Board of Supervisors Orig. Dept.: Pi:-LD affixed this23r3day of November 19 76 cc: Public Works-LD Elbaco, Inc. ( ,v J. R. OLSSON, Clerk P.O. Bos 415 BDeputy Clerk Danville, CA 945^_F i. ea^ Mi_ er H-24 3176 Ont 00504 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of In the platter of Making a Determination on Parcel Map Signatures for Subdivision MS 16-76, Alamo Area. IT IS BY THE BOARD ORDERED that a DETERHINATIO4 is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision MS 16-76 will not unreasonably interfere with the free and complete exercise of the public utility right of.way or easement. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig. Dept.: PTT-LD Supervisors affixed this23rdday of_November 19 76 cc: Public [Yorks-LD Elbaco, Inc. r J. R. OLSSON, Clerk P.O. Box 415 - Danville, CA 94526 By -��zz v �^C.. � �J' Deputy Clerk esn r;_..er 00505 Y In the Board of Supervisors of Contra Costa County, State of California i November 23 , 19 76 In the Matter of In the Ttatter of Making a Determination on Parcel Map Signatures for Subdivision MS 106-76, Brentwood Area. i - IT IS BY THE BOARD ORDERED that a DETERMINATION is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision MS 106-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors Orig. Dept.: Pi.'-iD affixed this 23r(tloy of November , 19 76 cc: Public Works-LD Jerry Smith J. R. OLSSON, Clerk Rt. 2, Box 201 Sara Creek Rd. B y •` ., , Deputy Clerk Brentwood, CA 94513 ���'" -i :1• L. Mill-or H•24 1/76 15m 00506 w. r t In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of In the Matter of Making a Determination on Parcel Map Signatures for Subdivision MS 152-75t Walnut Creek Area. 1 IT IS BY THE BOARD ORDERED that a DETERMINATION is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision MS 152-75 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors Orig. Dept.: Pi.`LD affixed this23rdday of november . 19 76 cc: Public Works-LD J. R. OLSSON, Clerk Silverwood Development Co. ,`��f /,• 2230 Salvio St. By `f �,,�, ��'G i Deputy Cleric Concord, CA 94520 / eah L. Mil er J H-243176ISm 00507 In the Board of Supervisors of Contra Costa County, State of California November 23 19 76 In the Matter of In the Platter of Making a Determination on Parcel Plap Signatures for Subdivision MS 153-76, Orinda Area. IT IS BY THE BOARD ORDERED that a DETERMINATION is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision MS 153-76 will not unreasonably interfere with the free and complete exercise of the public utility right of way or easement. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of orig. Dept.: PW-LD Supervisors affixed this 23rdday of November19 cc: Public Works-LD 76 H. W. Sigworth 10 Casa Vieja J. R. OLSSON, Clerk Orinda, CA 94563 By l,'Za_, /(. til., , Deputy Clerk /11 Jean L. i?ilier H-24 3/74 ISm 00508 j i In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of In the Matter of Malting a Determination on Parcel Map Signatures for Subdivision MS 98-76, Pleasant Hill Area. IT IS BY THE BOARD ORDERED that a DETE&4INATION is made that the Division and Development of the property in the manner set forth on the Parcel Map for Subdivision MS 98-76 will not unreasonably interfere with the free and complete exercise of the public utility right.of way or easement. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the dote aforesaid. Witness my hand and the Seal of the Board of Orig. Dept.: PhT-LD Supervisors affixed this 23rdday of November , 1976 cc: Public Works-LD Mrs. Marian Lewis J. R. OLSSON, Clerk 2457 Klein Road San Jose, CA 95122 By Deputy Clerk Jenn L. Mi-F-I.-r H-24 5/7615a% 00509 BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA Re: ) 2268-STP Pursuant to Section 21101 (b) ) TRAFFIC RESOLUTION NO. of the CVC, Declaring a Stop ) Intersection on Millbridge Date: NOV 9 3 197,E Drive (Rd. 152050 and Millbridge Place (Rd. 15205K) (Supv. Dist. V-San Ramon ) The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of a traffic and engineering survey and recommenda- tions thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 - 46-2.012, the following traffic regulation is established (and other action taken as indicated) :' Pursuant to Section 21101 (b) of the California Vehicle Code, the intersection of MILLBRDIGE DRIVE U52050 , MILLBRIDGE PLACE ($5205H) , and MILO WAY (#5205K) is hereby declared to be a stop intersection and all vehicles traveling on MILLBRIDGE DRIVE and on MILLBRIDGE PLACE shall stop before entering or crossing said intersection. TR 11934 pertaining to an existing yield sign on Millbridge Place at this intersection is hereby rescinded. Adopted by taz Board on..A9_Y 2.3 1976__ cc 64M11 14a na-ter Sheriff California Highway Patrol T-14 00510 - A , ; . .......... ".,M_ i BOARD OF SUPERVISORS, CONTRA COSTA COUNTY. CALIFORNIA Re: ) Pursuant to Section 211016 TRAFFIC RESOLUTION NO. 2267 - STP of the -CVC., declaring a Stop Date' NOV 2 3 1976 Intersection on ST. HELENA DRIVE Rd. #4917T and HARLAN Su v. Dist. V - Danville DRIVE Rd. 14917M -Danville The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of a traffic and engineering survey and recommenda- tions thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 - 46-2.012, the following traffic regulation is established (and other action taken as indicated) : - Pursuant to 211018 of the California Vehicle Code the intersection of ST. HELENA DRIVE (#4917T) and HARLAN DRIVE (#4917H) is hereby declared to be a stop inter- section and all vehicles travelling north on St. Helena Drive shall stop before entering said intersection. Adopted by th-3 Board on----NOV 2 3 1976 -... cc r Sheriff California Highway Patrol T-14 00511 r Y9 I' I BOARD OF SUPERVISORS, CONTRA COSTA COUNTY, CALIFORNIA Re: - ) Pursuant to Section 22507 of ) TRAFFIC RESOLUTION NO. 2266-PKG the CVC, declaring a No ) Parking Zone on ST. HELENA Date: NOIR 2 3 1976 DRIVE (Rd. r'4917T) Danville (Supe. Dist. V-Danville ) The Contra Costa County Board of Supervisors RESOLVES THAT: On the basis of a traffic and engineering survey and recommenda- tions thereon by the County Public Works Department's Traffic Engineering Division, and pursuant to County Ordinance Code Sections 46-2.002 - 46-2.012, the following traffic regulation is established (and other action taken as indicated) : Pursuant to Section 22507 of the California Vehicle Code parking is hereby declared to be prohibited at all times on the west side of ST. HELENA DRIVE (14917T) Danville beginning at a point 62 feet south of the center line of Harlan Drive and extending southerly a distance of 10 feet. Adopted by the Booed on-. NOV 2? 1976 cc Sheriff California Highway Patrol T-14 00512 a w In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Matter of Granting Permission to Partially Close Honey Hill Road, Orinda Area. The Public Works, Director having reported that the Valley Development Company requested permission for a partial road closure of Honey Hill Road between Charles Hill Road and Via Las Cruces for a five working day period from November 16, 1976 through November 30, 1976 between 9:00 a.m..and 4:30 p.m. for the purpose of installing a sewer main. The Public Works Director having further reported that prior approval was granted in accordance with Item 3 of the Board Policy on Road Closures with the following conditions: 1. All signs be in accordance with the State of California Manual of Warning Signs, Lights, and Devices dated 1971, and the County Manual of darning Signs, Lights and Devices; and 2. The Contractor shall comply with the requirements of the Ordinance Code of Contra Costa County. IT IS BY TILE BOARD ORDERED that the action taken by the Public Works Director is APPROVED. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of on order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig. Dept.: P11-LD Supervisors cc: Public Works Director a:fixed this 2?rdday ofjiovembeP 19 76 J. R. OLSSON, Clerk By " /ZG Pit/ Deputy Clerk --an L. Killer- If-24 S,176 Orn 00513 In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Matter of Authorizing Acceptance of Instruments. It is by the Board ordered that the following instruments are ACCEPTED: INSTRUMENT DATE GRANTOR REFERENCE 1. GRANT DEED 7-2-76 JMIES J. EVANS, et al. M8 30-76 2. RELINQUISMIENT OF 7-2-76 JA%tES J. EVANS, et al. MS 30-76 ABUTTERS' RIGHTS 3. CONSENT TO DEDICATION 10-1-76 PACIFIC GAS & ELECTRIC PINE VALLEY C%MON USE AGREEMENT COMPANY ROAD ACCEPTANCE PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig. Dept.: P11-LD Supervisors affixed this 23rdday of November , 19 76 cc: Recorder (via P.W.) '— Public Works Director Director of Planning �1� �_ r,J. R. OLSSON, Clerk By 1\ ( ,r t} Deputy Clerk Koran Amoahl H-24 3/76 ISm 00514 I i In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Matter of Authorizing Acceptance of Instruments for Recording Only. It is by the Board ORDERED that the Following Offers of Dedication are Accepted FOR RECORDING ONLY: INSTRMT.NT DATE GRANTOR REFERENCE 1. OFFER OF DEDICATION FOR 10-13-76 ALEXANDER ltACDONALD, HS 60-76 ROADWAY PURPOSES et al. 2. OFFER OF DEDICATION FOR 11-9-76 DIABLO ASSSOCIATES LUP 2120-75 DRAINAGE PURPOSES PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Orig. Dept.: PW-LD Supervisors cc: Recorder (via P.W.) affixed this23 rd day of N-Ovember . 19 7E — Public Works Director _ Director of Planning J. R. OLSSON, Clerk Deputy Clerk Ror-da Amdahl H-24 3/76 lam 0051 W IN THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, STATE OF CALIFORNIA November 23, 1976 In the Matter of Releasing ) Deposit for Subdivision 3977, ) Clayton area. ) On August 21, 1973, this Board accepted as complete the improve- ments in the above-named Subdivision for the purpose of establishing a beginning date for filing liens in case of action under the Subdivision Agreement; and now on the recommendation of the Public Works Director: The Board finds that the improvements have satisfactorily met the guaranteed performance standards for one year after completion and acceptance; and Pursuant to Ordinance Code Section 94-4.406 and the Subdivision Agreement, it is by the board ORDERED that the Public Works Director is authorized to refund to Wilke Realty, Inc., the $500.00 cash deposit as surety under the Subdivision Agreement as evidenced by the Deposit Permit Detail Number 92910 dated September 2, 1971. PASSED by the Board on November 23, 1976. I HEREBY CERTIFY that the foregoing is a true and correct copy of an Order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of Supervisors affixed this 23rd day of November I9f�r J_ R. OLSSON, CLERK _ By Qej, Deputy Clerk • can L. Miller Originating Department: Public Works Land Development Divison cc: Public Works Director-LD Wilke Realty Inc. P. 0. Box 882, Concord, CA 94520 0051 ........... In the Board of Supervisors of Contra Costa County, State of California November 23, . 14 76 In the Matter of In the Hatter of Approving Joint Exercise of Powers Agreement with City of Martinez for the Waterfront Road Overcrossing, Martinez Area. Project No. 3481-4215-661-75 As recommended by the Public Works Director, IT IS BY THE BOARD ORDERED that its Chairman is AUTHORIZED to execute a Joint Exercise of Powers Agreement with the City of Martinez to share equally the costs incurred for submitting the project to the Federal Government for funding under the Public Works Employment Act of 1976, or If not approved, application will be made to the "Grade Separation" and "Bridge Replacement" State and Federal funding programs, and shared costs will cover work related to the project, which are estimated to be $40,000 each. PASSED by the Board on November 23, 1976. I herby certify that the foregoing is a true and corned copy of an order entered on the minutes of said Board of Supervisors on the date aforsaid. Witness my hand and the Seal of the Board of Originator: Public Works Department Supervisors Road Design Division affixed this day of November— 19 76 cc: Public Works Director City of Martinez J. R. OLSSON, Clerk County Administrator B PG%t sso , Deputy Clerk County Auditor-Controller y N. Daus H-24 3/7615m 00 V V 4�1 p JOINT EXERCISE OF POWERS AGREEMENT WATERFRONT ROAD OVERCROSSING AT SOUTHERN PACIFIC RAILROAD PROJECT NO. 3481-4215-661-75 1 . PARTIES. Effective on November 23 1976, the COUNTY OF CONTRA COSTA, a political subdivision of the State of California, hereinafter referred to as COUNTY, and the CITY of MARTINEZ, a municipal corporation within the County of Contra Costa, hereinafter referred to as CITY, pursuant to Government Code, Section 6500, et seq. , mutually agree and promise as follows: 2. PURPOSE. The County and City propose to conduct as a cooperative project the Phase "2", Final Design, portion of the engineering work to replace an existing grade separation on Waterfront Road across the Southern Pacific Transportation Company railroad. This final design engineering work will be .perfom red by DeLeuw, Cather and Company, an Illinois Corporation, hereinafter referred to as CONSULTANT, under the terms and conditions set forth in the Consulting Services Agreement dated October 8, 1975, and an Amendment thereto dated October 26, 1976, between the Consultant and the County. Copies of the Consulting Services Agreement and tle Amendment are attached hereto as Exhibit A and B, respectively, and incorporated herein by this reference. 3. ADMINISTRATION RESPONSIBILITY. The County shall administer the engineering services agreement between the County and the Consultant, the expense of which shall be shared jointly as provided hereinbelow. The County shall seek prior approval from the City before authorizing any additional services by the Consultant. 4. FINANCIAL RESPONSIBILITY. The estimated total cost of Phase 11211, Final Design, work is as detailed hereinbelow: A. DeLeuw, Cather and Company (Design) . . . . . . S58,700 B. Moore E Taber (Soils Exploration) . . . . . . . 5,000 . C. Hammon, Jensen, Wallen 6 Associates (Mapping) 3,575 D. Work begun in September, 1976, by County and 5,800 Consultant preparing grant application under Public Works Employment Act of 1976 E. Work to be performed by the County and Consultant 1 ,000 preparing application for funds under "Grade Separation" and "Bridge Replacement" State and Federal funding programs F. Additional administrative, right of way . . . . 4,500 ' description and acquisition and miscel- laneous costs incurred by the County TOTAL . . . . . $78,575 The City agrees to pay to County one-half of the total cost incurred by the County for Phase "2," Final Design, work, including one-half of all the County's overhead and incidental costs connected with said work. - 1 - Microfilmed with board order 00518 .:..d►.','�+w. 1 ,] -..-i'. "i-.''?-''...' `tf ?sr•-' .t"rt.. =a:s"t?{:t;tt,..t..t-;r:-��;.` •n::1`�v -:.rr;�;rL..•s..,.:',;.1�'-,�,a}!y-�� .."� ' $. DEPOSIT AND ADJUSTMENT. The City shall deposit with the County the sum of Seven Thousand Six Hundred and Eighty Seven Dollars ($7,687) upon execution of this agreement, as the City's share of the estimated costs for soils exploration, mapping and application preparation as outlined under "8;" "C;" "D" and "E," in paragraph 4. The City, at the date of approval of the project under the Public Works Employment Act of 1.976, or approval of grants under the "Grade Separation" or "Bridge Replacement" program(s) , shall deposit with the County the sum of Thirty One Thousand Six Hundred Dollars ($31 ,600) , as the City's share of the estimated costs for work performed as outlined under "A" and "F" in paragraph 4 above. As soon as possible after determination of final costs for the work, the City shall either be reimbursed for any excess sum owing it from its deposit, or the City shall pay promptly to the County any additional sum that may be due and owing the County over and above such deposit. However, final payment shall not be made until after the completion of all audit requirements of the State and/or Federal Governments. In the event of receiving a grant which includes full or partial reimbursement for Phase "Z," Final Design, work, the City's share of reimbursed funds shall be returned to the City. 6. ACCOUNTABILITY. Each party is strictly accountable for all funds and must report all receipts and disbursements. 7. HOLD HARMLESS. Nothing in this Agreement is intended to affect the legal liability of either party by imposing any standard of care respecting work performed hereunder different from the standard of care imposed by law. The City shall fully defend, hold harmless, and indemnify the County, its officers, agents, and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of or in connection with any work performed under- this Agreement within the corporate limits of the City, except for liability arising out of the sole negligence of the County, its officers, agents, or employees. The County shall fully defend, hold harmless, and indemnify the City, its officers, agents and employees against any and ail claims, demands, damages, costs, expenses or liability costs arising out of the sole negligence of the County, its officers, agents., or employees. The .County shall fully defend, hold harmless, and indemnify the City, its officers, agents, and employees against any and ail claims, demands, damages, costs, expenses or liability costs- arising out of or in connection with any work performed under this Agreement within the unincorporated limits of the County, except for liability arising out of the sole negligence of the City, its officers, agents, or employees. The City shall fully defend, hold harmless, and indemnify the County, its officers, agents, and employees against any and all claims, demands, damages, costs, expenses or liability costs arising out of the sole negligence of the City, its officers, agents or employees. 2 00519 w'A ��..-� .1.�"<� ri+�.Sy.:.vy:ti � � i ..�..r 1.�.':?'�-�,�_,.:' tii`�M.,..�,w.y .:r7".'+i>�+'�-�:ly�,'*►.fd'�: _t��,,.:�. ..-.-..� --• - _:�.. .::�.'^'' ..�.yy.:•r' .� it'<<u ::-'a ^`..'`+':.'.... .s �.�«-'�'�Yr�it�+'I��` • 8. TERM OF AGREEMENT. This agreement shall expire upon acceptance of the Consultnat's work as complete, the payment of all sums required herein by the parties from one to the other and the completion of all audits required by State and Federal law, or five years from the effective date of this Agreement, whichever comes first. 9. MODIFICATION OF AGREEMENT. This Agreement may be modified at any time by mutual consent of both parties. COUNTY ,OF CONTRA COSTA CITY-OF..-MARTINEZ By By E i'-e%-rX1"- J C5�mn, Board of Superv' ors Mayof ATTEST: ATTEST: J. R. OLSSON, County Clerk City Clerk By By Deputy RECOMMENDED FOR APPROVAL: OFByt Vernon L. Cline Public Works Director FORM APPROVED: FORM APPROVED: John B. Clausen, County Counsel BY RA2A A A By. Deputy `1 Ci tfY Attornneeyy�) - 3 - O0520 RESOLUTION NO. 160-76 'fix. ;.� t._ - > - u- _ -4•�:•.'..:�: ��,,-". •tip •, ,. _ .. : - - r J . lty � �.. ;, MIEREAS, "there"has been prescnted'to this'-mcoting of the:City:Council ,''' ` :f' ' of'the"City of !Martinez a Joint Exercise of Powers Agreement between the 'tea City and the County of Contra Costa for the purpose of preparing Phase 11211, :., Final Design, for reconstructing as a cooperative project, the Waterfront ,- Road (Peyton) Overcrossing of the Southern Pacific Transportation Company Tracks; and WHEREAS, the.details.of financing have been explained to the City. .Council by the Public-Works-Director-and tho':City Council, deems it in aht 4 ' best interest of the City to enter into said Agreement, `.,t +cr..xa-._,.=-*•G.-nt,,o.^s d A ..>-iaen wr+r,:�,�++�►3t =--•. NNOW, T11EI EF02E, BE IT RESOLVED by the City Council of tno City of Martinez that the 'dayor be and is hereby authorized to sign said Joint > Exercise of Powers Agreement kith the County of Contra Costa for the pur- pose of preparing the Phase "3", Final Msign, portion of the engineering Work to replace an existing grade separation on Waterfront P,oad across: . the Southern Pacific Transportation Company railroad. I HEREBY CERTIFY that the foregoing is a true and correct copy of is r a resolution duly adopted by the City Council of the City of Martinez at an adjourned meeting of said Council held on the 18th day of November, 1976, by the following vote: AYES: Councilmen -'LANCE,.-THELEN,`KRIWSE 1 NOES: Councilmen - NONE ABSTAIN: Councilmen - NO;YE r ABsarr: Councilmen - SPARACINO '. Cit Clerk of Martinez, Califbrnia-f vvv ,; .• a.; ... _ - .. - _:- . . ._ -+ - .- ,-}y;•, +.•�. rte'•--. ;' � . 00521 S �„� h5 r � & 8 ➢ 5.dip G i i 1 �• U •1 ,� T•��i sr .Vii t 1 ► A111 J • ••'I:IUIt ' he uq a f � • n -,',^„'`t+i't ''f.$ �'l d` it.4'� =- ' C C ,Latlti.l.t ttr s • r �.1'1CUrt) '* • ; f' ��_ r I s (:t} ru:ii.i,c A •ouC .Cont ra ,Cos to ,County (b) Comm II,;i~nt�a 'i;2t1^ 1: Addre � Leuw' Ca'tFi�r �r:'Ceiit an��~ 120 `_Howard Street`".. San-FranriCA 410 , Y ' (c} L'fi'ccLiver`Datc: .October 21, 197x, - (ri) Project Itat:tc•, ►�ittlt: ez, � I:ocaL on 3nS� �k.2Vve � 05�5!�ng a s P R R .s r1 L_�I - {�) N:lytucnt Lir»xL Phase 'f SF 5`:000,"<: I V t2.1 UrC: '�11C.,C ,..' ;,ilatUl�.s :'at•tL'ut the p:irtlC t k c1i�CenCCii.'FICI'vt.G k'A . 2 G caiMacitr► in buGino3:0 r , State .of-'.0 sforn i2 y � - "ACI;jUCjLLDGZ1H11 100, she persons ; ink a�t)ove--Por:Consult•uit,xtome in I . aiditidual and'`buziincus ,capacities; personally al) eaz•c baPo e.t: touts and".acZ:llo lcil cu .that lic si w : rI y; l s?cd it and vthat` tFteg corpora o. or, partnersh=p,`namedil RItpursuan , to-its by--lass or a resolut!of 01"'I Board of D 'ZA Date*. SHIP.1 EY SOON ” pU9UG CAllEORH Ifot:lr uolic °c,,,aa: 6ro' _ gytr � w. Rt EY" PUbLlc M,.•JCY 1?J11rZ APt,) l� � MH 4VxcLu SauerJohn 'B � 41`ausen, Coulitt Couisr,_ Publ' oorl.s !)ehU y DJ zE+ C � :i7ep.uhy i;ffeciivc'�oR�tlie .above date, the ab"ove HarteublicAgenc+ and Consultant altltually a;rcc `a:Id pro. se a., tolloeia� 's i 2 �: t .:_ *. a gF:'�`a•'t .(may.i,.g-, �"Y 4 Lt,uiliiyraciib Public',trerlcy, llcrcby cciployCon.,ult2nt; and Consu- ari u acct~=)ts such enoloy +ens :;to 'per•�orJa_.tile.`prafe:,sional ..ervicea deycr �ltr 1 i . . liei�cin, upon the terms .ano lrl;con sideration of, t118 pa;/nents vtate h_ e Scouiz. o� :icrricc Scope<of service shall be ;a: dc�critlet: i ` A» eil •2- u r�� G In�a_rancc'.,` 'd•1ie Coil:-ultatlL sFisll, at no crnc nuc tv YuU1. �lue:Ic• , Pulniah certI Cates ,`or otJlrr cvxuencc .atcccpt:•lUlt: to' 1'ublic ligecic� ..•1,} pull c,] ahil t i nsurailca oP:at lc•i.,t 250,000 Por a11E`dal;r`.1;cG, Iri�au ofoebocilyrijurias017,( °lcvhA ;OU� ro t:Yo or~iaore."porsol:U, in o118 cc�cic It or occurzenct+, anti (b}, tyrol��r1• ,'ci�xta�r i�tb�lity'-, xnsw ancc t71,otic=;tip orr,,a Uxrdd li cis t of;;"lot .1c.�s tnan a�0;OQtZ :.s ..• �. . Ciafs t' Notice:of' policy 1a13sc�or canct.Zlation' a s 1 c:tt < , x' r � 7 P. •.t.ieilt. Purl;c AUGIicV u stlall, pay.Cons ''Poi proPes.,iou•il scap+ricd per rated,at .tiic.rate., shown In 11pi cndiz' 13 attiched h�rcto,�unXC)1n�in I o•1eri�.cad",allci incicicntal *for �rllicn no aucLL. ond]. caGil�ensat�on ;;lla3l .die `allo!cci. Iit no eve , sctall i:Fle total aclount paid to�the Consultant exceed the pa.�u�csit, 11u.It specifica�`in Sec.. {e)d t,t�ho,u 'n _o rite., at�prbval of .tile Contra Cosi.w .Gouilt:y..,Pu`s3;ic ilor ,,'D�rccta Consu�l,anL t s ;yi.atrmellt o 1' charlrrea,a:lall be ;subizitt•ed at c�nvc.t Z ens. U. v �'aSiie:nL'' rill:be rime Slit_I: Lnii Ly {3a)` day:. ai'ter rec ip�t oCt a cF� s1: .erlelt _ "H �S '''Ct`l.11 tAa-L'i o:t. ,'1L it . Oatiait, 1'ub1iC ArnttG,, i3Fly +.67:1 l I.1t,C tlt Z, •C Ixt: by tll•i:.LC•ft ilC3tlt:cS t.0 (.ai1..It11 :ens:, 1J1•�i.tVC rtyl v�t. ��•ti►. -^ LC):l^U�l.:l`•!t• �:.: ill1�1ft?t! :;ttc 1,. 4c r:t�nit•1uct,: Lon rills. 'CI as L t..b,LC ttCrCi oy:� �'•4� i'uul�%`.'��c!:cy �•'s� i•:rLh t Jt i)r:.t:iiat ctt;;'tu wtic slat ao a . t c: 1:y Ittlr tltiLi:' ilia: C+a111.3'OZ :l1• t.t:L1.' �AI:C� tsps ;L'ltZl F,c 1)rtitt, *ll.t•tt71:• bi11.a12CZt1.G3,„} dUs, OL' Ca..t]11t.'.tlilt` an.FlCCC)tltl• Ol Ol' . .`4r l JiC'e :.z C�iiC.tll'C r to t:;.” .• 11iLtL of tCJ'I1` �• ' .fi i:tl::. l llL` •ori ii11 .',tttt i:: :lit 2f:CIt 'tt�:l(.'.nt t4CSlIL•:1C:�G2 , ttlC• • 1C)f C3 J COI`.ilt �:>'ttt an G•ljtlt3;/Cr t)1 C:il'iC A;;Cit•,�1. OF 1..' + i' C• ':•lC t;U•!:•jt�i:.^tI:• ✓ ! *!1 .dr'it:tul, aal�/r•, 'S1•A�4{ • if _ `la��` . 1'Uv�3�C Ri;Litt'} :'Iit: i�• 01'!:tC^I';i .1:I4 ^ )IC`F s srti j tR — .Ic. �r'tSti`O'� CGt1CiC i•� w :s•"t"� i• "` 1��':•.L�:.y PUi} a:•s lit 1 .'J C)I .C1 lrit r l o•i3r� ' p'UV#CtLC1 II•'a Gllit.lr 1 � ��� � 4>,r t",�"� 'h „�”` �5'P""°"'�'1 ,t •rr*^ a�t.n"':v e �`" " ., t '� �iS �Ct"'- rpzp�% ��" s fin' "+.h't" `�',.:a° .Ly"'. .�.,,d•� i'��'� APPi.t.ulX A SCOPE OF PROFESSIONAL ENGINEERING SERVICES WATERFRONT ROAD RAILROAD GRADE SEPARATION ACROSS MAINLINE OF SOUTHERN PACIFIC TRANSPORTATION CCMPA?iY NEAR MARTINEZ, CONTRA COSTA COUnTY, CALIFORNIA �. Scotse of the '.cork. The work of the Engineer shall consist of each of the phases of wtrrk indicated below as may be directed by the* County. By entry into this contract the County contracts for the work involved in Phase "i". Phase "2" shall not be entered into by Engineer until furthcr approval by the County. and the agreement shall not be a contract therefor until the Engineer is ordered to do the specific phase of work for the project. but shall remain the Engineer's offer therefor. 2. Services to be Prrfrraw*d by Enrineer, Phase "I". Engineer shall do the work and la,morn and secure the services sit forth on attached moo,.■ APPEtiO i X A.subheading PIIA,SE..i• - .PREL I H I NARY STUDIES ARD REPORT and subheading ADDITIONAL SERVICES, APPLICABLE TO BOTH PHASE I AND PHASE 2. 3. Services to be Per orr..cd by Engineer. Phase "2". Upon receipt from *77 the County est authorization to proceed with plans for the attached Project, Engineer shall perforce those services set forth on APPENDIX A A, subheading P11AS[ 2 - FINAL DESIGN and subheading ADDITIOML SERVICES, APPLICABLE TO BOTH PPMSE i AND PHASE 2. Duties of tiv^ County. County .rill provide Engineer with inror— mationconcernincg the requirements of the Project and will also do the fol louing: (I) Provide: all information and data which is amicable to County, and irhich is required in connection with Engineer's services. includie,!i Isut not I iwited•to pertinent maps, retort:.. itgsi information, ri_lits-of-way. restrictions and ease-mcats. (2) Provide aeee!.s to. and crate all-provisions for, Entjirevr to . enter upuis public or private lands a, required for tr, perfo:rr titre'.: uror k as surveys and inspections in devu'.opme:nt of the: Project. (3) manage and L•n resronsibie for all negotiations with owners in connection with lana and/or case cent acquisition and provide all title reports and appraisals required. ( 0523 (4) Hold all required special .e:etincjs. serve; all public and private notices. receive and act upon all protests and fuitilt all requirenee•nts necessary to Lite development of the Project and pay all casts iuri e!ital thereto. . ,•e .•�Sf;,ler-..:.., � r : PHASE 1 -- PREL I11111ARY STUDIES AND REPORT - The work under this Phase shall have the objective of establishing precise geometric horizontal and vertical alignment, or- determining pian lines for acquisition of rights-of-t:ay, for negotiating the railroad Agreement, for filing a formal Application with the California Public Utilities Commission, and for completing all other necessary documen- tation to support a request for an allocation of funds from the annual State Railroad Grade Separation Furd. Specifically, the work shall include: 1. Prepare alternative preliminary geometric layouts of overhead separation structures. The studies shall include roadway alignwcnt and profile, span lengths and structure layout, horizontal and vertical clearances, effect of future changes in rail.road'tracks, - detours, access to existing properties, provisions For drainage, etc. 2. Consult with Railroad with respect to location of piers and `ootings on railroad property and/or adjacent to railroad tracks. Review and secure approval o: proposed horizontal and vertical clearances with railroad. 3: Develop preliminary plans indicating possible conflicts with or relocations of underground utilities or surface drainage facilities. Establish contact with the or:ners of the ten or s-Mrc petroleun products and oil pipelines which traverse the site, and develop functional plan$ and cost estimates for protection and/or relo- cation of these facilities. Provide coordination with utility agencies and pipeline companies.' k. Present reconrendaticns as to the mvst Feasible and economic struc- ture for the conditions at the site of Project. 5. Submit preliminary geometric layouts, structural plans and cost estimates for review by County. 'City of Martinez, Railroad and other cognizant agencies. 6. Develop total preliminary cost estimates and a financial analysis showing net costs to be defrayed from local sources. giving con- sideration to contributions expected to be received from Railroad and matching funds available under Section 2:50 eft seq. of tl:a Street: and Ili e::c:.+y: Cndt or o:hcr sources. 7. Hake a preliminary cnvironrk-tital assessment and study. The objec- tive of the cnvironmental study shall be to permit decisions to be made as to whether the project is exc:..pt. whether a lleS:ative Declaration should be prepared. or whether a complete Environr. ntai Impact Study Report should be prepared and processed. - A-2 40524 - -- . :: ,. 8. Prepare a consolidated preliminary engineering and environmental study report.'sucxtarizing the results of the engineering studies. This document shall serve the combined function of a prsl.ininary engineering report. preliminary environmental impact assessment, and report for submission to the Public Utilities Commission at 'the nomination hearings in Spring 1976 (i` an allocation is not received under the fiscal year 1975-76 priority list). The format of the report shall be consistent with requirements of the California Er.vi:.v,,:..-ntal Quality Act, coverinq the acnerai topics set forth' in the outliu•: on pages A-5 through A-8 of this Appendix A. Fifty copies of the report shall be delivered to the County. g- Prepare F.U.C. Application: (This is a formal document requesting an official order to construct the Project. This document shall incorporate the preliminary structural sections, profile, and . general layout. prepared under paragraph 1, above. Prepare text, drawings, exhibits. and other supporting data as required by the Public Utilities Co-:+nission, in connection with the Application to be filed by the County requesting permission to construct the Project. Engineer shall also maintain liaison with the Public Utilities Commission in connection with the County's Application: 10. Assist in nenotiations with the Railroad in connection with the necessary two-party :railroad Construction and Maintenance Agree- men t. -- 1). ilueum. station to Suasnrt the County's ?eatiest for an :,lineation c.0 State Funds. A complete package for documentation rust be sub- witted by the County to Caltrans to support a request for the matching allocation from the annual S15 million grade separation fund. Engineer shall assist County in preparing and assembling the package by preparing (a) drafts of resolutions for adoption by the Hoard. of Supervisors. (b) special drawings required to depict the specific geographical limits and other features of the grade sepa- ration project. (c) estimates of cost for purposes of the allocation, and (d) other documentation. The expectation is that this request will be submitted to Caltrans no later than February 15, 1976. It is understood that final construction plans. specifications and estimates will not be complete at this stage. 12. if a State aliucation is not received from 1975-76 Fiscal Year funds, assist the County in preparation and :utiai55ion of a tion to to the rul)lic Utilities Co::r.;fission of the State of California. for a position on art subscquent annual priority list. if rvquested, appear as expert witness on behalf of the County. A-3 00525 PHASE 2 7 F I HAL OES IN Upon receipt frost the County.of author izatron to proceed ttcth :inalz " ` plans for any unit.of.tiwork of construction, the Engineer £,� Foundation Explorations.; Arrange for and direct sort tests and a� sub surface investigations as necessary ,For design and eonotruct:r'oR of. the Froject. = '' 2. Plans.', Ocsi9n the works ant! prepare,cocatctc pta^c fo .ite g sdc € !separation based on the.approved pre l rmk'nary "plan. r�her�c_n°ahall .5c described tl:e:.t:orl to,'bc per torescd' rn eoestructeng Ctsc brrdac� ` structure. road::a}� grading aad,pave`nenC.:dracnage fac►i,Ccc roadway 1fighting (if anyj, pipe lint re ocations, chanrcctczaccon y detours, and other,features_.rrhich stay be. rrquIred and achrcEs are no otherwise s eciticall• erctuded. ,The. p / strt.etecrai dc.cgn sn.a tit ta.cc . cognizance" of lite-most rccenteriterra regsrdinr seissccc pro Lection. (The proposeu site is approximately one me le rx:sc c a - ,h 'concealed fault Icnc. ' A,dctcrarinatcon would:bc cwda'a.sa 1`.,Ccr�.�r date whether the proxcme.ty to thisfault,wuld recess tate a comatete seismic dynamic,anaIysis.) � 3Special Prove ion• »:�' Crntrz�et Oac�rrnt: Prepare ap,t eeabl � f portrons of .heti Spec ' _, •»L?! 5tens�Kfor es to-s. c oii p4 -- wi th' the rS tandard;-Speer f i ca L ions adop tcdp•<,b�dic• a r_.of ►s ftcg-3 .k went of irans��ortatiun.. .Also con cract,documan ts, ��netudcag "re-"� a k lations twith the'Pa i I road" c-lauscs and rarlroat Ansurmica, raqdj`rc., ments) generally' ready':for,receipt of con .tructcon beet. , w ux, ec d csCematcro� 4. Enninecr. F.tic^itr Prcparc dctaile. e.n�rne.e.rsn3 � construction cos: , �y $. Furnish 100 reduced sats-of the cfeicgn plan pans• ICO act u i c ' Special Provisions. io`County. or. sue. uthe.r rueba.r �.zy b4 agreed-upon., ^m i S✓ 5��✓s 6. Furnish to the appropriate persons;and arct,.'tcrc ...zf c.+c a1 ,or suppicmental data.needed by sue:i persons`ur .ac�eneee.s 4 7. Provide right-of-ray,data to County to .nabl. .Cou6t/ytF7 right-of-way cngincerinit, including preparaticia ur pt.1. descriptions. I; County docs not t.crforsi right-of-rraY cn,.ns:•�tj'sy ';.rcpt-, p1.,Lr, a and legal descriptions of rights-of-way for.Prolit.. 8. . Review and-_heck shop and workirg dra rin•j� ` rY,r5-cc at he wn �' tractor. . 9 Provide occastanal eonsuttation andadvte4 a hezCct:r--� ; regt.asG� � Y � o- . r "',-�,:duringi,construction "� at 0lk2� s a ... .. ..-.... .- ...4_ ,. .._. r:f �.".�:.«.rFw1./►'IA�Ii.�� `T"�tlll n{11 I ^_ nr A ADDITIO14AL SERVICES. APPLICABLE TO BOTH PHASE I AND PHASE 2 During the course of any of the stork of this contract, Engineer still perform the following items of engineering services in addition to the specific items to be done as part of each phase summarized hereinabove. 1. Review possible Federal and State grants. and prepare or assist in ! the preparation and processing for approval of the Federal -or State Government necessary documents in connection with Federal or State grants to be obtained by the County. 2. Represent the County's interest at meetings and through oral and i written communications on all ;natters relating to the Project. i3. Provide continuing consultation and advice on all matters relating to the Project. 1 4, Present raonthly progress reports to the County, and make himself- available imselfavailable to participate in presentations before the County Board of Supervisors, City of_Uartinez, or other public bodies. _ 5. Maintain contiguous liaison with the County, City or Martinez , Railroad, State and ether interested utility or public agencies. Submit plans and suitable documen- tation to applicable agencies for approval . A-5 OU52 7 r"1 APPENDIX A - Continued OUTLINE FOR WATERFRONT ROAD OVERHEAD PRELIMINARY ENGINEERING ACID ENVIRONMENTAL STUDY I. PROJECT DESCRIPTION LOCATION Location of Project Alternatives Roadways Served by the Proposed Waterfront Road Overhead Description. of Land Use Characteristics Adjacent to or Within the Proposed Right-of-Nay PROJECT DESIGN CRITERIA Criteria Used in Align-rent Selection and Design of the Project o Community, Area, or Regional Transportation Needs o Highway Design Criteria, Including Design Speeds; Maximum- Curvature; llaximu:n Grades; Lane, Median and Shoulder Widths o Topographic Considerations, Including Right-of-Way, Relocation and Construction Costs PROJECT DESCRIPTIO. The followinq items will fie• Jescribed and illustrated where possible: o Length and termini o Right-of-'day requirements, lane and shoulder widths o Ultimate roadway section o Paving and base requirements o Location and preliminary design of bridge structure o Locatio: and preliminary design for drainage facilities, if any o Access road to sanitary fill site (provisions for) o Relation to access for surrounding major traffic generators o Preliminary landscaping concepts (not applicable) o Lighting require..cnts (not applicable) 11. XETHODS OF FINANCING o California State Grade Separation Fund o Railroad Contributions o City-County Thornughfare Funds o Federal Rcvenue Sharing Funds O Local Ilitihway Funds O Federal Aid Secotiziary Fi naneitiu o Determination of Local Funding Requirements o Distribution of Project Costs (Table) • A-6 00528 i Ill. DESCRIPTION OF THE ENVIRONMENT PHYSICAL CIIAPJ%CTER I ST 1 CS - Existing Climatological .Conditions _ Current Air Quality Existina Noise Levels Existing Vegetation Fish and Wildlife ' Geology -- Seismic Concerns Soil Conditions Drainage Wetland Water Resources and Quality COMMUNITY AND LAND USE CHARACTERISTICS Social and Economic Factors Land Use Recreational Resources Archaelogical or Historic Resources SERVICE AND CIRCULATION CHARACTERISTICS AFFECTED PUBLIC SERVICES Fire and Police Protection Solid Waste Disposal Service Utilities.and Pipelines Railroad operations ' � Schools TRANSPORTATION AND TRAFFIC CIRCULATION Existing and Projected Traffic Volumes Existing Vehicular Safety Problems and Accident Record Future Traffic Forecasts Without Project Potential Traffic Problems Without Project Accident Potential Without Project FISCAL CHARACTERISTICS Assessed Valuation of Properties Affected by the Proposed Right-of-Way (nil) IV ENVIRONMENTAL IMPACT EXISTING CLIMATOLOGICAL CONDITIONS Changes Crcated by nctiv val or Vegetation and Replaecnteat of Soils e:ith Impervious Artificial Surfaces AIR QUALITY Pollutants Generated During Construction Increase or Decrease of E-missions Resulting from Recution of Circuitous Travel of Maximum Weight Vehicles continued - 00.529 r ro k MM IV. ENVIRONMENTAL IMPACT - continued NOISE • . Noise Levels Occurring During Construction . Increase or Decrease of Noise Levels Resulting from Travel Pattern Changes on Surrounding Roadway Network VISUAL Changes in Views from Surrounding Area Changes from Views fron the New Overpass to the Surrounding Area (none) VEGETATION Existing Vegetation to be Removed Potential for Rare or Endangered Plant Communities to be Removed or Da,-.iaged New Vegetation to be Added as Part of Development FISH AND WILDLIFE Wildlife Quality and Amount of Habitat Lost Due to the Project Fish --, Aquatic Life Inpacted due to Marshland Alterations ' SOILS Potential for Erosion Problems Construction Limitations Resulting from Soil Characteristics DRAINAGE Effects or Project on Natural Drainage Systen Increase in Runoff Resulting from Project GEOLOGY Impact to Unique Physical Features Problems Resulting from Geologic Hazards -- Seismic Conditions WATER RESOURCES A14D QUALITY Potential Changes to Wetland :later Resources Extent Project will Encroach an Floodplain COMMUNITY AND LAND USE CHARACTERISTICS Social and Economic Factors - New Industrial or Comrsercial Growth Would Occur due to the New Facility Land Uses - Pressures for Changes in the Planned Land Use Pattern Occuring with Devcloprccnt of the Project - Growth Inducing Factors Recreation Resources - Direct and lndireet Impacts Occurring on Existing and Planned Public and Private Recreation ureas and Resource Protection Areas Archaeological or Historic Resources - Historic Significance o: Existing Railroad Overhead UTILITIES -- Utility Services Directly Affected by Proposed Project Including Oil, Gas, Water Pipelines - continued - O0530 1 V. ENVIRONMENTAL I?tPACT - continued TRAFF 1 C IMPACTS Traffic Circulation Impacts Occurring on the Traffic Network Directly Affected by the Project TRAFFIC SAFETY , FISCAL CHARACTERISTICS Rovenues - Tax Revenues, Private Income, or Development Opportunities ' Created by Industry Resulting From the Improved Railroad Crossing Costs - Tax Revenues Lost by the Purchase of Private Lands for Public Use (nil) - Public Expenses Generated by the Project Imnediately Following or During Construction and Over a Large Time Span V. MITIGATING MEASURES AND UNAVOIDABLE ADVERSE ENVIRONMENTAL EFFECTS VI. ALTERNATIVES TO THE PROJECT (Includ.ing "Do Nothing") V11. RELATIONSHIP BETWEEN LOCAL SHORT TERM USES OF I-IAN'S ENVIRONMENT AND MAINTENANCE t,ND ENHANCEMENT OF LONG TERtt PRODUCTIVITY- VIII. IRREVERSIBLE ENVIRONMENTAL RESOURCES COKMITMENTS IX. CONSERVATION OF ENERGY RESOURCES X. FINAL STATEMENTS RECOMMENDATIONS AND CONCLUSIONS CONCERNING DEVELOPMENT OF THE WATERFRONT ROAD OVERHEAD 00531 ' o • I� �i . l WATERFRONT ROAD RAILF-:•AD GR.IDE SEPARAT1011 CONDITIONS AND COMPENSATION = 1 . Ennin^_cr's Fee. Phase "I" The County agrees to 'pay or reimburse- To eimburseto the Engineer, as compensation for the services set forth under Phase "1" of this Agreement, tite following: (1) Direct payroll salaries expended by Engineer for employees .directly e;ifiared on tite project, plus one hundred fifty percent (150:) to cover overhead and fee. Direct salary costs shall be computed as a product of the effective hourly rate and the number of hours the employee was engaged directly in the- performance of the services hereunder described. The effec- tive hourly rate will be calculated b/ dividing the monthly salary (when co:apensation of the employee is fixed on such basis) by the normal number of t:orking hours in one r;.onth. Direct salary costs shall be computed prior to any payroll deduction or withholding tares, and shall exclude employer contributions to employees' retirement and group insurance plans. (2) Actual cost to Engineer for printing of report, outside printing, aerial photographs, or other direct project-r_latej out-of-pocket expenses.-. Travel_-expenses•.repsonabl y;,and_feces _,- sarily incurred VL7 personnel of the engineer in the per-or- mance of the services, shall be reimbursed to Eraincer, either at the actual cost of public transportation or at the rate of fifteen cents (SO.15) per mile by automobiles owned by the Engineer or .his personnel, and for par diem not to exceed the sum of $30.00 per day per employee for subsistence. Travel expenses incurred for trips within the San Francisco Bay area, or bettrcen San Francisco and Martinez, wi1I not, be subject to reinburse.-.ent. (3) The total payments under sub-paragraph ()) and (2) of thi:: paragraph shall not exceed fifteen thousand dollars (515,000) unless t:ork in addition to the scope of services uutlince in Phase "1" is authorized in writing by County. Con,persntion for any such additional :-:ork shall be as set forth under sub- paragraph (1) of this paragraph. (G) Engineer's invoices shal I be 5ubuti Lt� a GnCc ever., fCu: :a:cl:s and shall incluae,tl:_ nur::!3.;r of hours t:orkcd and the actual hourly rate pai:, enc.: of the Ingireer's e:a;tloyees engaged o.- the rthe Projec,. These will be duplicates of E'ngineer's payroll distribution sheets, processed by electronic data equipment. Receipts and other substantiating data shall be submitted for -- direct expenses included in the invoices. Appendix E-1 00532 M 2. Engineer'.. r,•:. phase "2"• For the services to be rendered by Ettyineer undor Phase "A'" of APPENDIX A.attached to this-Agreew-ent. County agrees to reimburse Engineer in accordance with the following provisions: (1) Direct piyroll salaries expended by Engineer, plus one hundred fifty percent 050 percent). and actual costs to Engineer for printing of report, plans, specifications. etc:, ail as more explicitly set forth in paragraphs 5•(I) and 5.(2) above. subject to the following limitations. (2) The maximum compensation to which Engineer shall be 'anti tied under • Phase 'r2" shall not exceed the fee that Mould be computed according to the percc:tttage of the contract construction cost as sh'as•:tt by Curve "A" an page 30 of :ianual no. 45 of the American Society of Civil Engineers. 10.75 edition. less fifty percent (50.) of the amount paid to Engineer for the Phase 1 services. The contract construction cost shall be defined as the final construction cost of those portions of the Project which have been desirtned by - Engineer. Tile limit on maximum compensation shall not apply to anginces-ing services described under sub-paragraphs (3). (1:). and (5) bcTUer. (3) 1� County require:, a*major caangas in desicin -if ter County has -Oveill. the praliminarj plan. County sltalI reimburse Engineer at direct payrol l salaries as lu:reinabave defined plus one. hunJrcd :"ifty percent (1501.) for services performed to make the necessary r.A�ifi- cations to the desicin piens and specifications. Such changes shall not be undertaken unless and until Engineer notifies County in writing of its determination that the proposed change is major in nature and County directs such change in writing. (4) If County desirtni Engineer to perform right-of-way engineering and prepare right-of-w•iy plats. County shall ralntbursc En,ineer at direct payroll salaries as hereinabove defined, plus one hundred percent (15OZ) for such services performed. (5) i:Clnbur5.uieetit to Engineer for •N)il:. explrwal.ios and ..It��i.^.eari:-. geology services obtainer: ut"ler sub-luiragr.sph (2) of Ph:rs.t: 2. shall be: the: amutati, of the actual payme=nt by Engin_e•r to L::_ t;rt.t performing such services. (6) Tile sit-it to which fang i tt.-c:r is unL i t l ed 7.lha 1 l bu paid t•y County tc. Engineer in nrt.Lhly iaSL.*i ltaettts. 3 CmncrShiT• Pr•li:•:t)_ .tir�,l f;rtv��uitet.Licn or Jrawinrtt and Wil Sketches. pt-ci l tt..Cinci'� O! :vrrwit;q drawings. pints tations in rcl+rodccible fr%r.n• specifications. and other .IocwLent5 prepared or provided by Lite Enciinerr under this :agreement are rhe property of the County and %hall be turned over to the County upon termination or completion of this Agreement. 00533 a ,ATS- t aNZiM"4 4 b�"i. ,3�,c1 ter.. ..,�-�>�x*s r ;-k'' j\yam.,� r•a f.4,2 � � � a Ps� "L'S��j�j�� �TM�f ��ai�tlt ��i t�2t ���i (�I� f Il li�tr ii + '. x"z y ., r ,r.Yx �• AroIession:►l 5ki1`i It; {5 1tar4}mutualj.y4ands_frstood andtil;'agrc.fc.i�l' tl► IIS — ` _ LhcgEngtnc4{ pts ss,{iled to t� ,,rofcss{onai caIFing neccssa to �Flefrteitm �r.r�,v y .,' �` the t-Orw a4rCCd�Cq bCfid_OnC',,,b�"t1{ql�UndCr�,tilt5;��i�at►rGCAICIiC" $.Ynd C�.'ta Cil "< County, noC being sk{!Icd tn4 such auttterccl'ic upantsKit�l o c.• x Ertginecr to do andtiperfortts xori��t �thGmas ;�s.ct lEl'ful� raa c and r tu ..E. . � a#a , Engineer agrCCtOthUspCrTOtFthIS�YO{CiCaandth aCCCpCj O { �'z � F'x^t.-+ba.:arwx', - nn 15Ykork by-ihc: Countp-shal.i notoperat asr`a;,�et�ease o 'th ngtnee' o � �a3i�YC} zt P5's k^ Lr ar{.' r ^..SS•`},�., ""'�tq..te,H'Y55,. Va — i�� d ` s =Time 15 OF bthC EsscnSG r l tis{v�understood andu agreedg�tha - 4 xr O Che,esSCACC Ot Ch1S �I�CfC �R�. T1Vol rIDg irlhich ch £ , M t Bks Eng�ncer is dela. edema nth{stworT.,by�,acec�l�ec o th izrnt o r x +Its OTfICCrS hA '.Arrkwrauwl )which' the En ineer could no r`casoriabT hav foreseen a provide o g x nye 4, rz � ��w n�� �w s�pd tL'i11 Cil a,rC not CaUSed by, 0, thC€cont nuance O id111 Gh . �� ar. faul t or ne l� ence.�on,t art o the�En rnee� shai l� b ad Yxy. TK r' F g L.ax7e J .� f,�`P as ns."n J —. the tithe for completion of any portion o4 thl-Mgreeme 6'tt th un 64 �'I shat l not >ic 1{able for�a y daigcsonaccoa "ny such dcl'ay in ► �. < z '` es�abl{shed for corapTet�ontofr the kEng{ncer's serv{ces,' sEsall be al ows; � x Eor Phase "l!', 12�;ealendardays afte�•theda[e oecu; ton` o tAgreement, o[ February T975, �thicitever his is late c - w p z'p#"t` r m x'a s ° s f '•'s, s `�%# 'T�, - �^ - _ I8U&cal ccidar days afte rcce{p, wrCten�not B � ;+�> ficatton fromw.County to<,ktngireer to proceed tii.th Phomas C itFe _ �.4 3'` +txc k.,. tea '" r *#-r. .c.rF•,::aA +" n�."' r s"x'++ '"' �,,'^..�. k. _ 4date,of del'lveryyO��Q1S,.S,7eC1 {CdttOn dnd eSi/waw4t0 COUnt f ready for f>inal rev{c�� andkapprovai b County=for sai „ FrojectT ,' ria M, �a ,r b dssa {crimen Thts Agrcement xts�personal` tooth Eng{neer Grit sal b"e"asstnedh' tii�i.' ounty - �� selves; Cherr partners,�suctessors,rtexecutor ,tea ai nt, icato a a e , *xv�a3-ti?a:Xrxk^ = it X.. _ Mt ,. §t� �s gassignsh�to the otiserpacty ofthts agcecen.;�arcf to [tt tnec "� ; i x r SUCCP.SSOrs,a,cxecutors, adm{n strato�rsa551R5�0Stt OtE1G # party in respect toall co�enap�s o. tAgreeat hisent . x GeneraX- arW l ier{asfy • p � �.l - - .,-t1^ss.K, ` ' � " Thts�Agrcecnent 'uFonits�`cxecu {on, sEtail�cons •3 P 'r x Etlgincer s authar(ty to proceed nth Phats M, o tha ivor dascribe ,ez (2) t All dects{ons and r►otiees required oth Coun�y 6y Chi P '.w� .a'f,:. „'» - Agretacnt, and notJ"othcnrisG speclficallypcovidcd�}ror �'shal; - be made by the CCuntyT Publ{c koc�0,1"r"ecta - - �'YV 7.'i �. { ,F sjf 2 5' . S,' _�„ k f,s,J'H w.w2 �� •t� \ The County shailag�:vG rcasonabtc�.prompt eon"se`dcratta�l to d� matters501 L subrttixttcu to tt byv tha E'ng eer„fo appcovalff �[^ end 'that thcrG wt 11 bG no substantial delay�in�th Engcnee a fi Nile- k1W '.-i 4 M" R..r''r6�Y^6,L;'fiY'a'• furn{sning of tlse secvices'pravtdedfor herett�, ttie TY4 x Erlgiriccr ts;act{ng as an ={rdcpendentcontractoc andsto n z_ , y o" furnish such services to bis o�.rl wanner andwraGtEsod 3n is°in ty � a no respect to beconst dered an ert►pEoyce ofth Count' # - °a4 ; i'Ot 1 CC5 �r t L a L`O;t10t{Ct`.5 t0 ethC EOUn�S()a IeIbCddrGS - h„gkt 45a`r iL Spa c.4 a; t"1 < v;^,+ S .. m es. Public L.•orT.s Dirt:etor,; Adwinrstrat{on Qtssldi ctarti,ri a rFo err 4drt tten rices to;the Engineer sf�alfl�" b addressc s D - +w � w T 5 a'eta-s-x"":ass'Usr`k r'#'£" is .� "'< '' '•a*�We-?=!i — ry Lcu+, Cather i .Company ,1rrd ,rancisco IM How.- ��,�3� ,� ag s�g i i f �� J f i �+(' Si �I� i!�P.�I�.�li�l �' I, p Via. u� ? \I Lb APPEF1V!X . -4 •: �U AUG 1 157 DE L-EU_W. CATHZ12 S COt.IPANY MUGVO4DEPARY1AEt1T C N C,I N E C R A N P L A N N E R S — 1$O MOWARZ) STCICET SAN FRANCISCO.CALIFORNIA 94105 14#51 AUS-6060 PLEASE QMY To. P.0.9071 T991 SA`:GAAUOSCO.CA 9412L August 13, 1975 2632-00 Mr. Laurence J. Reagan Public Works Dept. County Administration Bldg. Martinez, California 94553 Atiention: Mr. Maurice Shiu Subject: Waterfront Road Railroad Grade Separation Dear Mr. Shiu: In accordance with our telephone conversation of August 7, we are listing below the ASCE Classifications applicable to the various personnel who are expected to work on the above job. ASCE Classification :B:A. Lew is Chief Structural Engineer _VltF - 1~ Robert Barton Chief Civil Engineer VIII Thomas Meeks Senior Design Engineer V Larry Grove to " " V Beatte Dubber Draftse+onon C Melanie Heisler I& B William Breslin Sr. Civil Design Engineer V Marina Barnard Engineer, SLrucUlral Dept. 111 Richard Gould Principal Structural Engr. Vlll Ed Palma Structural Designer 11 Eric Hicks Robert Lee Julie Young Jr. Economist C On the falling page are the range of hourly rates applicable to these: several ASCE Classifications. Sincerely. DE .LEE7UIV. CATTIER S CgfANY r Ra!iert M. Bartcn, P.E. CF.ief Civil Engineer RMB:MP Attachment 00535 k f APPLNC ►x 0 - 5 A;recc;ent for Eactinecrin0 Servic S:aLerFrnnC Pr, rt 1-111ra]d Gr--ez 52paraiion P.cojcct DE L'EW. CA. Fft E COMMY SALARY PJJIGE5 Jcne 1975 A.S.C.E. Joh Descrinticn Ftngc of hourly Pat"S Dra`tin, and Engineering Aides: - A 2.50 - h.Ca ' 3.55 - 5.05. r ' t Engin-ars: 1 11 5.90 - 7.70 0.80 - 8.60 1 1.; 7.65 - ;'.20 iV 8.55 - 11.75 V; 10.05 511 11.50 - 15.10 Vill 13.00 - 17.75 1 00536 .. .:. <:: 'V. ... . In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of In the Matter of Amending Consulting Services Agreement, Waterfront Road Overcrossing, Southern Pacific Railroad, Martinez Area. Project No. 3481-4215-661-75 The Public Works Director having recommended that he be authorized to increase the payment limit of Consulting Services Agreement, dated October 21 , 1975, with DeLeuw, Cather and Company, by an additional $2,500 (The payment limit was previously increased $1 ,000 by the Public Works Director.) , this being required' to cover costs of preparing this project for submittal for Public Works Employment Act of 1976 funding, which amount cannot be exceeded without prior approval of the Public Works Director; and IT IS BY THE BOARD ORDERED that the recommendation of the Public Works Director is APPROVED. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Department Witness my hand and the Seal of the Board of Road Design Division Supervisors affixed this23rddoy of_NoremhPr 19 76 cc: Public Works Director DeLeuw, Cather s Company (Via P.W. _ County Administrator J. R. OLSSON, Clerk County Auditor gy Ck, , „ �/'_',��LG-i , Deputy Cleric jJaaa L. I�iit�r H.2-1 3/76 ISm 00531 �L 1° a In the Board of Supervisors of Contra Costa County, State of California November 23 . 19 76 In the Molter of Approving Deferred Improvement Agreement for Development Permit 3031-76, San Ramon Area. The Public Works Director is AUTHORIZED to execute a Deferred Im- provement Agreement with William J. and Barbara J. Cartan, permitting the deferment of construction of permanent improvements required as a condition of approval for Development Permit 3031-76, in the San'Ramon area. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered an the minutes of said Board of Supervisors on the date aforesaid. ' Orig. Dept.' PW-LD Witness my hand and the Seal of the Board of Supervisors cc; Recorder (via P.W.) affixed this 23r(fay of November iq 76 Public Works Director Director of Planning J. R. OLSSON, Clerk County Assessor William J. Cartan(Via PW) g Deputy Clerk c/o 1717 N. California Blvd. y Jean ar p Walnut Creek, CA 94596 00538 H-24 3/76 ISm I i I Iw.. -A In the Board of Supervisors of Contra Costa County, State of California November 23 ' 1976 In the Matter of Acceptance of Grant Deed and Approval of Deferred Improvement Agreement. Hillcrest Road, A0964A W.O. #4805-663, San Pablo Area. IT IS BY THE BOARD ORDERED that the Grant Deed, dated October 15, 1976, . from The Sikh Center of San Francisco Bay, is ACCEPTED. IT IS FURTHER ORDERED that the Public Works Director is AUTHORIZED to execute a Deferred Improvement Agreement with the Sikh Center of San Francisco Bay on behalf of the County. Both documents are required as a condition of approval of Land Use Permit 446-73. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Originator: Public Works Dept. Witness my hand and the Seal of the Board of Real Property Div. Supervisors cc: Public forks affixed this 23rdday of November . 1976 Director of Planning Land Development J. R. OLSSON. Clerk Recorder (Via P.W. ) 8y h: ' _O-t-- . Deputy Clerk dean i,. Hilier 11-24 3176!Sm 00539 _ L t In the Board of Supervisors of Contra Costa County, State of California November 23 . 1976 In the Maher of Acceptance of Grant Deed Ygnacio Valley Channel W.O. 8398-2560 (Storm Drain Maintenance District No. 1 IT IS BY THE BOARD ORDERED that the Grant Deed dated October 25, 1976 for flood control purposes from Aima A. DeVora is ACCEPTED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing h a true and correct copy of on order entered on the minetes of said Board of Supervisors on the date aforesaid. Originator: Public Works Department, witneu my hand and the Seal of the Board of Real Property Division Supervisors affixed this23rdday of_Iiovember . i9 76 cc: Public Works Department Director of Planning Land Development ( J. R. OLSSON, Clerk Flood Control - By ..,Y \ % ,.,,r,- , Deputy Clerk Ronda Amdahl H-24 3/76 15m 00540 i f IA THE BOARD OF SUPERVISORS OF COi'TRA COSTA COULTY, STATE OF CALIFORNIA In the ?Satter of ) November 23, 1976 Proposed Para.-,.edit ) Program. ) The Board on November 2, 1976 having referred to the Administration and Finance Committee (Supervisors I0. N. Boggess and J. E. Moriarty) the report prepared by the County Health Officer on the proposed paramedic training program and Paramedic services for Contra Costa County (Resolution No. 76/745) ; and The Committee having reported that it had reviewed said report and found the proposed paramedic program to be sound, and certain functions recommended for the County Health Officer to be desirable for an effective paramedic program; and The Com:nittee having recommended that the Board approve the establishment of paramedic services in Contra Costa County and authorize the County Health Officer to perform the following functions: 1. Certify paramedic and mobile intensive care nurse training programs and the graduates of said programs; 2. Develop and issue suggested performance standards for guidance of participating field paramedic, hospital base station and receiving hospital agencies; 3. Establish and issue procedures for the monitoring and evaluation of the paramedic system operations; and The Committee having further reported that the Health Officer's report suggests certain activities to be provided by County medical Services for conduct of the paramedic program; and The Committee having further recommended that the Board authorize County Medical Services to participate in the clinical experience phase of the paramedic and mobile intensive care nurse training programs and that no authorization be granted for County Medical Services to participate in the internship phase of the training program or provide base station hospital services until sufficient data has been developed for review by the Board; IT IS BY T EI BOARD ORDERED that the recommendations of the Administration and Finance Committee are APPROVED. P;SSI;D by the Board on November 23, 1976. hereby certify that the foregoing is a true and correct copy of an order entered on the .:brutes of said Board of Supervisors on the date aforesaid. fitness my and and the Seal cc: Committee _•"embers of the Board of Supervisors affixed County Health Officer tris 23rd day of November, 1976. Director, ?:umar_ Resources Agency J. i. OLSSCI', CL7RIK !merFenc}- ''edical Care Com^�ittee c- (, County Counsel B r,r,c `_. , ,.,. County ndrninistrator Ronda Amdahl County Nedical Services Deputy ClerkOt - County Administrator Contra Board of Supervisors Janfas P.Kenny Costa if°m` ict County Administration Building Atrrad iN.Dias Martinez.California 94553 ��� 2nd District (415)372-4080 Jam's E-Moriarty 3rd District Arthur G.Will Warren N.809sn County Administrator 4th District Edmund A.Utrctrid 5th District November 23, 1976 REPORT OF ADMINISTRATION AND FINANCE COMMITTEE ON PROPOSED PARAMEDIC PROGRAM On November 2, 1976, the Board referred to the Administration and Finance Committee a report on the paramedic training program and paramedic services for Contra Costa County prepared by the County Health Officer in response to Board Resolution No. 76/745, The report of the County Health Officer describes the Paramedic Training Program heretofore established by Los Medanos College in alliance with Stanford University to provide qualified paramedics and mobile intensive care nurses to implement paramedic services in the County. The report further covers proposed additional functions of the County Health Officer to certify participation by the several field paramedic agencies and base and receiving hospitals based on ability to meet certain performance standards developed by the Health Officer. Review of the proposed paramedic program shows that the report of the County Health Officer is sound and that the County Health Officer functional roles identified above are desirable for an effective paramedic program in Contra Costa County. Cost to the County resulting from these activities will be minimal and will not increase budgeted department expenditures. Authority to certify training programs and graduates of such programs by the County Health Officer is provided by California Health and Safety Code Sections 1480 et seq. Sufficient legislative authority to set enforceable performance standards and to certify partication by the several involved public and private agencies is unclear, however. Accordingly, it is recommended that the Board approve the establishment of paramedic services in Contra Costa County and authorize the County Health Officer to perform the following functions: Miao',.;.rn-d •i;;th board order, 00542 2. 1. Certify paramedic and mobile intensive care f nurse training programs and the graduates of said programs. 2. Develop and issue suggested performance standards for guidance of participating field paramedic, hospital base station and receiving hospital agencies. 3. Establish and issue procedures for the monitoring and evaluation of the paramedic system operations. The report of the County Health Officer further suggests that the following activities be provided by County Medical Services for conduct of the paramedic program: 1. Site for clinical experience phase of training program. 2. Participation of internship phase of training program. 3. Provision of base station hospital and receiving hospital services. The committee review of this matter shows that provision of the clinical experience phase of the training program provides students with experience in various patient care units of the hospital and is in line with the traditional role of County Medical Services to provide clinical experience for physicians and nurses in various stages of professional development. County Medical Services's expenditure budget will cover the minimal costs involved. The internship phase of the training program and provision of base station hospital services will require direct County Medical Services staff involvement in activities of field paramedics during training and after program operation. Sufficient information to show organi- zation, staffing, operational procedures, and program costs for these two activities has not been developed. It is recommended that the Board authorize County Medical Services to participate in the clinical experience phase of the Paramedic and Mobile Intensive Care Nurse Training Programs. It is the opinion of the Committee that authorization not be granted for County Medical Services to participate in the internship phase of the training program or provide base station hospital services until sufficient data has been developed for review by the Board. 00543 1 P 1' 'T 3. The Committee is aware that involvement by the County in establishing and conducting a paramedic program will increase liability exposure concomitant with level of County involvement. However, the Committee believes that the above actions are necessary to assure that an effective paramedic program is provided to residents of Contra Costa County and will not create significant increased liability expose=•e. Intensification of participation in this program by County Medical Services and the feasibility to establish enforceable performance standards to impower the County Health Officer to regulate participation by the several involved private and public agencies will be subject to further staff review for future consideration by the Board of Supervisors. Approval of the above recommended actions to authorize specific ' functions for the County Health Officer and County Medical Services will assure orderly development of paramedic services in Contra Costa County and allow for incremental decision- making by the Board as regards further involvement by the County in the paramedic program. W. N. BOGGESS J. E. MORIARTY Supervisor .District IV Supervisor District III O0544 I w r O In the Board of Supervisors of Contra Costa County, State of California "ovember 23 , 19 76 In the Matter of Request for Exemption from Filing Conflict of Interest Code. 'the Board having re-eived an October 28, 1976 letter from Mr. J. B. Rudquist, =.ttorney, on behalf of the Board of Trustees of Reclamation District 2036 (Palm Tract) , requesting that said District be exerpted from filing a Conflict of Interest Code with the Board of Supervisors; and Hs. Elizabeth B. :earey, Deputy County Counsel, having advised in a November 12, 1976 memorandum to the Board that no express authority is provided in the Government Code for the Board of Supervisors to exempt an agency from filing a Conflict of Interest Code or to adopt regulations permitting Same; IT IS BY THE BOARD ORDEP.ED that the aforesaid request is DENIED. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. ^c: '^tr. '.udquist, Attorney Witness my hand and the Seal of the Board of Law Offices of Cavalero, Supervisors '.ray, Shurway & Geiger affixed this 23r$ay of_ November 19 76 311 East Main Street Stockton, CA 95202 County Counsel J. R. OLSSON, Clerk County Administrator By Z-1," : '- Deputy Clerk H-24 3/76 15m 00545 { COUNTY COUNSEL'S OFFICE { CONTRA COSTA COUNTY R A L 1 V E D MARTINEZ,CAUFORNIA 1 L Date: November 12, 1976 Nn,J 15 1976 To: Board of Supervisors a ^,,�� ir e^ wrMISOZ Fmm: John B. Clausen, County Counsel !fes' ay- .• iOST"CO. By: Elizabeth B. Hearey, Deputy County Counsel Ij or. Exemption request from Conflict of Interest Code submission requirement The attorney for Reclamation District 2036 (Palm Tract) has requested that that District be exempted from filing a Conflict of Interest Code. He cites by analogy Regulation 18751 which provides for exemption of certain agencies which must submit codes to the Fair Political Practices Commission. Question: Can the Board of Supervisors grant an exemption to the Reclamation District which has no citizens resident there other than those who sit on the Board of Trustees. Answer: No. Discussion: No section in the Government Code grants the Board of Supervisors the authority to exempt an agency from filing a code or to adopt regulations permitting this. Thus, the Board has no express authority to do this. The FPPC has the authority to adopt regulations to carry out the purposes and provisions of the Government Code (Govt.C. §83112). This power is not granted to any Boa-rds of Supervisors. Regulation 18751, to which the attorney for the District refers, is applicable only to the Fair Political Practices Commission when it reviews the codes submitted to it. If it is desired that the regulation be extended to give lbeal code reviewing bodies the power to exempt local agencies from filing codes, a request should be made to the- Commission for an enabling regulation. Even if Regulation 18751 were extended to apply to a Board of Supervisors in its review of an agency's code, that regulation would not give the Board of Supervisors the authority to exempt Reclamation District 2036 under the facts stated by the district's attorney. That section only relieves an agency from submitting a code where there would be "no designated employees" within the meaning of Government Code §§82014 and 87302(a). Although it is likely that those people who may be designated within the district's code may not have any reportable interest because their interest as trustees may be deemed to be no different than those interests of the public in general, that does not relieve them from being named 00546 Jy:iczefi:��_d :tiiil t-�a!d c-der k „ Board of Supervisors -2- November 12, 1976 as "designated employees". It appears the counsel for the district is confusing the standards for denominating "designated employees" and the standard for deciding what particular interest "designated employees" have to report given their own peculiar financial situ- ation. For the above-stated reasons, I recommend that the Board of Supervisors not exempt any agency from filing a code, absent action by the FPPC. EBH:g cc: John B. Rudquist Cavalero, Bray, Shumway and Geiger 404..Bank of Stockton Building 311-East Main Street _.•: Stockton CA 95202 County Administrator 00547 i CONTR.; COSTA COUNTY CLERK'S OFFICE Inter•Office Memo Bate: November 2, 1976 To: County Counsel From: Clerk of the Board By Vera Nelson, Deputy Clerk Subject: Letter from Attorney J. B. Rudquist re. Conflict of Interest Code for Reclamation District 2036 Pursuant to established Board policy, the attached communica- tion is being referred to sour department for disposition. Please furnish this office with a copy of your response if no Board action is required. In the event action is required by the Board, please list on your agenda at the appropriate time or submit your report and recormendation to the Board Clerk for listing on the calendar. Attachment cc: Attorney J. B. Rudquist '. . . . Board Members County Administrator V V 548 nr� ` l uw OFFICES CAVALERO,BRAY, S$axwAY & GEIGER MIW GWJ.OIO 404 SANK OF STOCKTON 81JIU 1NC. M s KMTT=POW14 M NAM i auT 3N CAV NMN STREET KOOTON ww"a aft GaH-AeM NOKw1N O.34#U~y O K•,cCWSUIY2•i70) Do""CONJUD caao, STOCKTON.CAUFORNIA 95202 srvNa aamaWas•ron) �Wu.aauoovlsr tneV440". a-SM COM ZOG October 28, 1976 R E C E I V E D NOV 1 1976 Board of Supervisors O County of Contra Costa CUBOLS o:SUPERVISORS Martinez, California Re: Reclamation District 2036 Palm Tract Political Reform Act of 1974: exemption request J Gentlemen: . _ Our offices represent the Board of Trustees of Reclamation District 2036 situated-in Contra Costa County and bordering on San Joaquin County. The Political Reform Act of 1974 (hereinafter "Act") requires that local government agencies adopt a conflict of interest code and submit that code for review to the Board of- Super- visors of the County if the local government agency is- a single- county district. We have been informed that the deadline date for. trans- mittal to the Board of Supervisors of Conflict of interest codes adopted by local government agencies has been set for October 31, 1976. However, in light of the special circum- stances involved with Reclamation District 2036, we find that compliance with this deadline date would be extremely difficult. Pursuant to Water Code Section 50,000 et seq. all voters and trustees of a reclamation district must be landowners of the district. In Reclamation -District 2036 at present there are only three landowners who are also the three trustees of the District. They are J. Orlo Hayes and his adult son and daughter. There is presently pending a contract of sale of Palm Tract (which-constitutes all of Reclamation District..2036, save a couple berms outside the levees) which is now in escrow and due to close October 31, 1976. By the terms of this sale, Mr. Hayes' son, Pugh. and his wife will become the lando,,mers of record of Palm Tract. Given the family-owned nature of Palm Tract and Reclamation District 2036, it seems somewhat strange to be required to adopt a conflict of interest code. 00549 On July 28, 1976, the Fair Political Practices Commission. J filed its regulation 18751 (2 Cal. Administration Code 18751) which provides for a procedure and guidelines for requesting an hlicroiilm-ad «iih board order y Board of Supervisors. October 28, 1976 Page 2 exemption from Government Code Section 87300 requiring local agencies to adopt a conflict of interest code. Although this regulation appears to apply only to multi-county local government agencies for which the FPPC is the code reviewing body it would seem appropriate for Boards of Supervisors to follow the regulation as well. Regulation 18751 provides in part that a request for exemption from having to adopt a conflict of interest code shall be approved if it is found that the local governmental "agency requesting the exemption were to adopt a Conflict of Interest Code, there would be no "designated employees, ' within the meaning of Governmental Code Sections 82019 and 87302(a), subject of its provisions;" Government Code Section 87302(a) provides "Specific enumeration of position within the agency which involve the making or participation in the making of decisions which foreseeably have a material effect on any financial interest." Government Code Section 87302(b) and 87103 make it clear that for any financial interest of a designated employee to be reportable it must be that this investment, source of income, etc. may foreseeably be affected materially be a decision made or participated in by the designated employee and that this financial effect he distinguishable from its effect on the public generally. In the Thorner opinion (1 FPPC 198) December 4, 1975, the FPPC made it clear that "the public generally" refers to those within the district's boundaries. -Since only the-trustees of Reclamation District 2036 partici pate in the decision making of the District and are the only landowners or voters, "the public generally" is the board of . trustees. And, after October 31, 1976, that 'should be only a man and his wife. It would appear that no decision made by the husband and wife as trustees could be distinguishable from the husband. and wife-as the public generally. Since we are not aware of any procedures set forth by the Board of Supervisors for rev_uesting an exemption, we are writing to you to ascertain how we might present such a proposal (i.e. documentation necessary, appearances required, etc.) We would greatly appreciate your advising us accordingly. Sincerely yours, CAVALERO, BRAY, SHUMWAY & GEIGER BY �d�svt/ �.• JBR/jac B. RU QU JT j�� �.� JOHII 00550 In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Appointments.to the Contra Costa County Mental Health Advisory Board. The Board having received a November 10, 1976 letter from Reverend Palmer Watson, Chairman of the Contra Costa County Mental Health Advisory Board, advising that the terms of office of three members of said Board expired on November 12, 1976 and requesting the Board to reappoint Dr. Paul Morentz and Dr. Kent Sack (physician category) and Mr. Joseph McKenzie (hospital administrator category); IT IS BY THE BOARD ORDERED that Doctors Morentz and Sack and Mr. McKenzie are reappointed to the Mental Health Advisory Board for three-year terms ending November 12, 1979. PASSED by the Board on November 23, 1976 . 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Contra Costa County Mental Witness my hand and the Seal of the Board of Health Advisory Board Supervisors Attn: Rev. P. Watson affixed this2 Dr. Kent Sack dday of November 19 76 Dr. Paul Morentz Mr. Joseph McKenzie J. R. OLSSON, Clerk Contra Costa County Mental By / �, Deputy Clerk Health Association Dlaxine M. Neufeld Director, Human Resources Agency County Administrator Public Information Officer H. ;,79,,5,,, 00551 JM:mn In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 7„ In the Matter of Increasing Membership on the Mental Health Advisory Board (AB 2999). The Board having been advised in a November 8, 1976 letter from Mr. Carl Rauser, Chief, Mental Health Program, State Department of Health, that the 1976 session of the State Legislature adopted Assembly Bill No. 2999 which provides that effective January 1, 1977 community mental health advisory boards shall be expanded from 14 to 17 members, at least one half of whom shall represent the public interest in mental health; and Reverend Palmer Watson, Chairman of the Contra Costa County Mental Health Advisory Board, having referred in a November 10, 1976 letter to the new membership requirements of AB 2999, requested permission to conduct a countywide recruit- ment program for members to serve in the public category of said Advisory Board so as to compile a list of qualified candidates for submittal to the Board prior to December 28, 1976; and The Board having received a November 10, 1976 letter from Mr. Gaylord H. Fox, President, Contra Costa County Mental Health Association, with respect to said legislation recom- mending that no new appointments or reappointments be made until after January 1, 1977; IT IS BY THE BOARD ORDERED that the Director, Human Resources Agency, in conjunction with the Contra Costa County Mental Health Advisory Board, is to furnish names of properly qualified and interested persons for consideration by the Board. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: Mr. Carl Rauser Witness my hand and the Seal of the Board of Rev. Palmer Watson Supervisors Mr. Gaylord H. Fox affixed this23rdd of November 19 76 Director, Human Resources ay — Agency County Administrator -�, J. R. OLSSON, Clerk County Counsel ey �" Deputy Clerk Maxine M. Ne el ».24 3,076 Ism 00552 i I In the Board of Supervisors of Contra Costa County, State of California AS EX OFFICIO THE GOVERNING BOARD OF CONTRA COSTA COUNTY STORM DRAINAGE DISTRICT ZONE 10 November 23 , 19 76 In the Matter of Accepting Resignation from Contra Costa County Storm Drainage District Zone 10 Advisory Board. Supervisor E. A. Linscheid having advised the Board of the resignation of Mr. Victor F. Voit from the Contra Costa County Storm Drainage District Zone 10 Advisory Board; IT IS BY THE BOARD ORDERED that the resignation of Mr. Voit is ACCEPTED. IT IS FURTHER ORDERED that the Public Information Officer shall publicize the vacancy on said advisory board so that interested persons may submit their names for consideration, said appointment to be made after January 1, 1977. PASSED by the Board on November 23, 1976. I hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. Witness my hand and the Seal of the Board of cc: Mr. V. F. Voit Supervisors Supervisor-Elect Hasseltine affixed this23rd day of_November 19 76 Public Works Director — Flood Control County Administrator J. R. OLSSON, Clerk Public Information Officer By Deputy Clerk Robbie Gdtierr7 00553 H-24 3/'6 I Sm t? In the Board of Supervisors of Contra Costa County, State of California November 23 , 19 76 In the Matter of Accepting Resignation from Advisory Board for Zone 1 (Marsh Creek) of the Contra Costa County Flood Control and Water Conservation District. Supervisor E. A. Linscheid having advised the Board of the resignation of Mr. Steve P. Seko from the Advisory Board for Zone 1 (Marsh Creek) of the Contra Costa County Flood Control and Water Conservation District; IT IS BY THE BOARD ORDERED that the resignation of Mr. Seko is ACCEPTED. IT IS FURTHER ORDERED that the Public Information Officer shall publicize the vacancy on said advisory board so that interested persons may submit their names for consideration, said appointment to be made after January 1, 1977. PASSED by the Board on_ November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid cc: '•1r. S. P. Seko Witness my hand and the Seal of the Board of Supervisor-Elect Hasseltine Supervisors Public Works Director affixed this 23rc9ay of November 19 76 Flood Control County Administrator ' Public Information Officer �; , !' J. R. OLSSON, Clerk B ':..tip r , Deputy Clerk Robbie Gutierr% H-2-13171-lSm 00554 i. b, In the Board of Supervisors of Contra Costa County, State of California November 23 , 197_(L_ In the Matter of Proposal for Comprehensive Adjustments to the California Taxation System. The Board having received a November 10, 1976 letter from Mr. Baxter Ward, Chairman, Los Angeles County Board of Supervisors, transmitting his proposal for comprehensive adjustments to the California taxation system; IT IS BY THE BOARD ORDERED that receipt of the aforesaid communication is ACKNOWLEDGED. IT IS FURTHER ORDERED that the County Supervisors Association of California is REQUESTED to review said proposal. PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the dote aforesaid. --- cc: CSAC Witness my hand and the Seal of the Board of County Counsel Supervisors County Administrator affixed this?rd day of November 19 76 J. R. OLSSON, Clerk BY L !�?v1-�lc�1�, Deputy Clerk Helen C. Marshall 00555 H-24 3/76 15m .....:..ern .... .... In the Board of Supervisors of Contra Costa County, State of California November.21 , 19 In the Matter of Adjourning in Memory of Jane A. Lamarra. ----� The Board having learned with sadness of the death of Jane Lamarra, well—known community laader in the Richmond —y area; IT IS BY THE BOARD ORDERED that its official meeting AW of November 23, 1976 is ADJOURNED in memory of Jane Lamarra. AM PASSED by the Board on November 23, 1976. 1 hereby certify that the foregoing is a true and correct copy of an order entered on the minutes of said Board of Supervisors on the date aforesaid. cc: County Administrator Witness my hand and the Seal of the Board of Supervisors affixed this23rd day of Dovember 19 76 J. R. OLSSON, Clerk --8y Deputy Clerk onda Amdahl H-24 3176 15m � 0U5 And the Board adjourns to meet on 30 !f 76 at 9 � , in the Board Chambers, Room 107, Administration Building, Martinez, California. J. P. xennJ_, C firman ATTEST: J. R. OISSON, CLERK 00557 SU.WY..ARY OF ?ROC--S..-DI.YGS BEFORE THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, N07EY3ER 23, 19T6, PREPARED BY J. R. OLSSON, COUNTY CLERK AND EX-0??T_CLO CLERK OF THE BOARD. Approved personnel actions for Economic Opportunity, Medical Services and Social Service. Approved appropriation adjustments for Economic Opportunity; and internal adjust- ments not affecting totals for Public :forks, Veterans Service Officer, Public Defender, and Auditor. Fixed Dec. 14 at 11 a.m. for hearing on appeal of G. Cohn from action of Board of Appeals on application for Variance Permit No. 1124-76, Orinda area. Authorized R. Song, Director of Communications, Sheriff's Office, to sign applications relating to radio station licenses and Federal communications matters. Rejected compromise offer submitted by R. Sennett, Attorney at Lax, in connection with claim of J. Cuddlhy, Jr., et a1. Authorized Auditor to reimburse Deputy Sheriff T. Reardon and Reserve Deputies R. Pike, J. Humphrey and L. Stocking for loss of personal property incurred in line of duty. Approved al-'oration of Livestock Head Day tax collections. Acknowledged receipt Of second edition of "Contra Costa County--A Profile" and authorized distribution of same. Denied clam for damages filed by A. Yonts, E. Rincon, J. Booth, 3. Darren, G. Lerner, Mutual Service Insurance, and a-tended claim filed by M. Reichelt. Authorized County Librarian to destroy certain records dated prior to July, 1974. Acknowledged receipt o: report on evaluation of County's Methadone Maintenance and Detoxification programs and referred same to Director, human Resources Agency. Accepted :,uitcl$i--. deeds conveying property rights in Willow Street, Martinez, for County Civic Center. Adopted position taken by County Alcoholism Advisory Board for restoration of State funding and services for vocational rehabilitation seriices; referred matter to Director, Human Resources Agency; and authorized Chairman to execute contract with State Dept. of Rehabilitation for said program. Acknowledged receipt of annual report of the Family and Children's Services Advisory Committee. Accepted for recording only Offers of Dedication in connection with MS 60-76 and LU? 2120-75- Accepted Grant Deed in connection with YS 30-76; Relinquishment of Abutters' ?tights for MS 30-76; and Consent to Dedication Common Use Agreement for Pine Valley ?oad Acceptance. Approved action taken by Public Woks Director in connection with partial road closure of Honey rill Road, Orinda area. Adopted Traffic Resolution `los. 2266, 2267, and 2266; and rescinded No. 1934. Made deter`'raticn that Divisicr. and Develop-ent of property in canner set forth on Pa.-cel Maps for P5 98-76, Pleasant Hill area; XS 153-76, Orinda area; MS 152-75, Walnut Creek area; MS 106-76, Brentwood area; MS 16-76, Alamo area; and MS 18-76, Alamo area, will not interfere with public utility rig^t of way or easement. Approved reco=eadations of Ad=_'r:stration and ?!farce Committee (Su;ervisors Boggess and Moriarty) on proposed Paramedic ?rogr%=. 00556 X i November 23, 197E Summary, continued` Page 2 Authorized Chairman to execute the following: Contract with Contra Costa Children's Council, Inc., for operation of Therapeutic Nursery School; Lease with Keller Development Company and E. and J. Dunivan for use of premises at 630 Court Street, Martinez, by Auditor-Controller; Lease with Buchanan Oaks Partners for use of premises at 2401A Stanwell Drive, Concord, by Social Service Dept.; Contract with Third Party Associates. Inc., for consultation and training for staff of Human Resources Agency Manpower Project; Amendment No. 2 for Lease No. G5-1325 with Co=ercial Credit Computer Leasing, Inc., and Contract No. G4-1250 with Control Data Corporation for rent and maintenance of computer equipment. Referred to: Director, Human Resources Agency, in conjunction with Contra Costa County Mental Health Advisory Board, memorandum frog Contra Costa County Mental Health Association advising that the Board of Directors endorses the recommendations of the Citizens Committee on Mental Health Heeds and Services with respect to Diablo Valley Mental Health Clinic; County Health Officer request of R. Johns for a permit to allow him to engage in refuse collection, San Ramon area; County Administrator and County Auditor-Controller memorandum from Director, Human Resources Agency, providing interim report on !=pact of revised medical care eligibility policy in relation to simplified Medi-Cal eligibility requirements; County Administrator letter from Attorney G. Jilka, on behalf of Michael's Ambulance Service urging that the County not contract with Physician's Ambul-Cab Service to provide backup non-emergency transportation services; and letter from Director, United States General Accounting Office, transmitting proposed report to Congress on review of public service employment under Comprehensive Employment and Training Act of 1973; Director, Human Resources Agency, and Director o! Personnel petition from personnel of Social Service Dept.'s Pittsburg District Office protesting transfer of staff to Richmond District Office; Director of Building Inspection and County Counsel letter from V. Malorana, Orinda, alleging that a drainage problem exists as result of improper grading on recently acquired property in Singer Development, Rodeo, and requesting that the board direct the builder to take corrective measures; Director, human Resources Agency, request of Mayor, City of Martinez, that con- sideration be given to use of a local company, Elite Laundry, for provision of hospital laundry services; Contra Costa County Detention Facility Advisory Committee recommendations of Contra Costa County Mental Health Advisory Board related to space and program needs in new county detention facility. Approved recommendations of Government Operations Committee (Supervisors Dias and Linscheid) on Ambulance Agreement with Contra Costa Medical Systems, Inc. Approved recommendations of Director, Human Resources Agency, with respect to final report of Allied Services Commission and Legislative Task Force Report. Acknowledged receipt of proposal of Supervisor B. Yard, Los Angeles County Board of Supervisors, for comprehensive adjustments to California taxation system, and requested review of same by County Supervisors Association of California. Denied request of Attorney J. Rudquist, an behalf of Board of Trustees of Reclamation District 2036, that said district be exempted from filing a Canriict of Interest Code. Reappointed P. Morentz, X. Sack, and J. McKenzie to Contra Costa County Mental Health Advisory Boa.-d. Acknowledged receipt of report on proposed Contra Costa County Employee Counseling Program and referred sale to Adm nistratlon and Finance Committee. Closed hearing and fixed Nov. 30 at 11 a.m. for decision on appeal of G. Ruckstuhl, Jr., from Board of Appeals approval of Variance Permit Application No. 1043-76, Antioch area. 00559 1 November 23, 1976 Su—a_-y, continued Page 3 Adopted the following numbered resolutions: 76/1015 through 76/1024, authorizing changes is the assessment roll; 76/1025, fixL.g Jan. U. 1977 at 10:30 a.m. to consider proposed acquisition of certain real property from C. Jones, et al, for park purposes for CSA R-8, Walnut Creek area; 76/1026 and 76/1027, amending Res. 76/638 establishing rates to be paid to child care Institutions; 76/1028, accepting as complete contract with 0. Elliott for extension and repair of drainage facility, on San Pablo Dam Road, El Sobrante area; 76/1029, fixing Dec. 21 at 10:30 a.m. for hearing on proposed acquisition by eminent domain of certain real property in the Walnut Creek area for park purposes for CSA R-8; 76/1030, authorizing Chairman to execute Certification of Right of Way, Certifica- tion No. 3. in connection with widening of Oak Road, Walnut Creek area; 76/1033, changing name of portion of First Street, Walnut Creek area, to Carlos Place; 76/1034, amending ?es. 76/801 fixing rates for foster home care; 76/1035, as ex officio the Board of Supervisors of Contra Costa County Stora Drainage District, approving Line A-3/A-4 Storm Drain Project, Danville area; 76/1036, as ex officio the Board of Supervisors of the Contra Costa Count? Flood Control and Mater Conservation District, accepting as complete contract with Teichert Construction Corp., Inc., for construction of flood control channel, Brentwood area; 76/1037, accepting as complete contract with Alhambra Electric Co. for X-Ray Room RF-2 Modifications at County H:osrital, vartire_; 76/10:8, auti:orizir:g C."tir.an to si,;;r plar_s for Port Chicago Highway Curves Realignment Project, Clyde area. Authorized Public :forks Director to increase payment lint of Consulting Services Aereenent with DeLeuw, Cather and Cc=any for Yaterfront Road (?eyton) Overcrossing, Martinez area. Accepted Grant Deed for road Purposes and authorized Public Works Director to execute Defe---ed T_-,=proveeent Agreement with Sikh Center of San Francisco Bay, required as condition of approval for LU2 446-73, San Pablo area. Authorized Chairman to execute JointExercise of Powers Agreement with City of "artinez for reconstruction of Waterfront Road Overc:rossing. As ex officio the Board of Superv'_so^s of the Contra Costa County Flood Control and Hater Conservation District: District: Authorized Public Works Director to complete final phase of Pine Creek Detention Basin Study; and Authorized Chairman to execute Supplemental Agreement with Southern Pacific Trans- portation Company for Lines a I E-1, Brentwood area. Authorized Chairman to execute Right of Way Certification 13 to State Dept. of Transportation for Oak Road Widening Project, Walnut Creek area. Accepted Grant Deed from. A. De Vora for flood control purposes, 'gnacio Valley Channel, Concord area. Authorized Public Works Director to execute Deferred Improvement Agreement with W. and B. Cartan required as condition of approval for Development Permit 3031-76, San Ramon area. Accepted as complete improvements in Sub. 3977, Clayton area, and authorized Public :corks Director to refund to Wilke Realty. Inc., cash decosited as surety in connection therewith. Approved Addendum No. 1 to construction documents for Road Maintenance Office Remodel, vartinez area. Authorized Public Works Director to execute Consulting Services Agreement with Thayer D. Rall, Inc., for surveying existing electrical system at Orinda Community Center, CSA R-6, Orinda area. 00560 tk '� k�� I November 23, 1976 Suz:*mv., continued Page A Accepted resignations of V. volt from Stora Drainage District Zone 10 Advisory Board and S. Seke from Flood Control Zone 1 Advisor Hoa.-d, and directed Public Information Officer to publicize said vacancies. Referred to Director, Human Resources Agency, in conjunction with Contra Costa County Rental Health Advisory Board, letter from State Dept. of Health advising that effective Jan. 1, 1977 Community Mental Health Advisory Boards shall be expanded from lk to 17 members; letter from Contra Costa County Mental Health Advisory Board requesting permission to conduct a countywide recruitment for submittal of list of candidates for selection prior to Dec. 2E; and letter from Contra Costa County trental Health Association recommending that no new appointments be made until after January, 1977. Recessed to meet in Executive Session to consult with representatives in connection with discussion of salary natters; and in connection therewith, took the following actions: Adopted Res. 76/1031 increasing monthly and hourly rates for Physicians, Dentists, Optometrists and Podiatrists contracting with the County and available to the County Medical Director and County Health Officer; Authorized County Auditor-Controller to make payment under terms and conditions of agreements for professional services executed by certain medical staff working for the County until April 30, 19TT; Adopted Res. 76/1032 adjusting certain management classes as a result of compensa- tion negotiations for FY 1976-77 to maintain salary differential over represented classi- fications receiving special increases. AdJourned meeting in memory of Jane A. Lamarra. 00561 the Preceding documents consist of 561 pages.