HomeMy WebLinkAboutMINUTES - 08121986 - 1.42 Te BOARD OF SUPERVISORS 1—"042.
FRCM: Barton J. Gilbert, Contra
Director of General Services Costa
DATE'. July 22, 1986
SUBJECT: Authorize Increase in the Amount of the Revolving Fund
of the General Services Department
SPECIFIC REQUEST(S) OR RECOMMENDATION(S ) & BACKGROUND AND JUSTIFICATION
I . RECOMM]KNDATION:
AUTHORIZE an increase of $200 . 00 in the amount of the Revolving
Fund of the General Services Department, to a new total of
$480. 00 , under Government Code Section 29321.
II . REASON FOR RECOrIIwIENDATION/BACKGROUND:
Effective July 1 , 1986, the Communications Division of the
County Sheriff-Coroner' s Department was transferred to the
General Services Department. Historically, while part of the
County Sheriff-Coroner' s Department, the Communications Division
maintained a petty cash fund of $200. 00 , as a sub-fund of the
Sheriff' s Office Revolving Fund. That petty cash fund remained
with the Sheriff-Coroner' s Office. The increase in the General
Services Department Revolving Fund is needed to maintain a
sub-fund at the Communications Division for emergency low cost
expenses which may occur, such as purchase of radio parts,
United Parcel Service deliveries, service manuals, etc.
III . FINANCIAL IMPACT:
A savings in time and money to the County Auditor-Controller
with the elimination of processing Demands for reimbursement of
low cost expenses, and to the General Services Department in
avoiding the necessity of employee travel from the Communica-
tions Division in Pacheco to downtown Martinez for reimbursement
at General Services Department administrative offices.
IV. CONSEQUENCE OF NEGATIVE ACTION:
Employees of the Communications Division would have to submit
Demands for reimbursement of small cost expenses through the
County Auditor-Controller, or would have to travel to downtown
Martinez to be reimbursed for expenses at General Services
Department administrative offices. The current General Services
Department revolving fund is not sufficient to accommodate the
increased demand, and the Department would be obliged to process
more frequent Demands and Cash Disbursement Vouchers through the
County Auditor-Controller' s office.
CONTINUED ON ATTACHMENT: - YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
`' i HEREBY CERTIFY THAT THIS IS A TRUE
VUNANIMOUS (ABSENT AND CORRECT COPY OF AN ACTION TAKEN
►►�� AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: General Services Department ATTESTED
County Auditor-Controller PHIL BATCH OR. CLERK OF THE BOARD OF
SUPERVISORS AND COUNTY ADMINISTRATOR
M382i7-83 BY ,DEPUTY