HomeMy WebLinkAboutMINUTES - 07081986 - 2.6 lb BOARD OF SUPERVISORS Xo
v FRdM: I Phil Batchelor, County Administrator cwtr'd
C )sta
DATE: July 2, 1986 Courty
SUBJECT: Sales by Private Vendors in County Facilities
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Acknowledge receiptof this report responding to request for
information on certain authorized sales in County buildings.
BACKGROUND
The Board, on June 10, 1986, referred to my office the request of
Warren Smith for clarification of the policy on sales within
County buildings, specifically with respect to bottled water,
vending machines and the snack bar in the Court House.
Vending machines located in some County locations are placed
. there at the. request. of specific departments and are covered in
each case by an agreement providing for a percentage of gross
sales to be paid to the County. The agreements also require that
the County be protected from liability exposure resulting from
the agreement. These agreements are entered into by the County
for the convenience of the employees and to allow for soft drinks
or snacks to be available without employees having to leave the
buildings during rest periods.
The snack bar in the Court House is a long-standing agreement
between the County and the State of California, Department of
Rehabilitation. The agreement allows for a business income for a
handicapped person selected by the State. The equipment is
provided by the State and the handicapped operator makes his
living on the business operation. The County and the public are
well served at the location, especially as a service for the many
jurors, attorneys and litigants reporting to the Court House on a
daily basis.
Bottled drinking water is delivered to a limited number of County
locations for approved reasons, or for convenience - and at the
personal expense - of groups of employees. Health
considerations, such as water quality, but also taste, . are
typically involved in decisions made pertaining to water service,
an essential commodity. The Accounts Payable Division has
confirmed that the County does not purchase anything from the
Black Mountain Bottled Water Company.
CONTIN D ON ATTACHMENT: YES SIGNATURE:
COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE S :
ACTION OF BOARD ON my 6, 1986 APPROVED AS RECOMMENDED XX OTHER
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
_ UNANIMOUS (ABSENT ----- ) AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES: AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
cc: Warren Smith ATTESTED July 8, 1986
County Administrator PHIL BATCHELOR, CLERK OF THE BOARD OF
Director, General Services SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7-83
BY �� '�LlJ�' DEPUTY
-2-
In each of the cases of the vending agreements, arrangements are
through formal agreements between the County and the vendor.
This was authorized by Board Order dated April 15, 1980, copy
attached. The agreements negotiated are for the convenience of
the employees and the public to avoid lost time and disruption of
the workplaces.
The proposal by Mr. Smith involves a for profit buying service
for non-essential food items that have no relation to the
generally accepted snack items associated with working office
locations. The County would unnecessarily take on a potential
liability should such a plan be approved.
There are no prohibitions from soliciting direct sales through
mail offerings, direct contact off County premises or other such
arrangements that are within the personal preogative of
individual employees. Mr. Smith can, of course, utilize such
alternative approaches.
Orig: County Administrator
cc: County Counsel
General Services
Warren Smith