HomeMy WebLinkAboutMINUTES - 09101985 - 1.73 i'e: BOARD OF SUPERVISORS �(T +
FROM: Phil Batchelor, Contra
County Administrator CoS}a
DATE: August 27, 1985 County
SUBJECT: APPROVAL OF NON-BUDGETED FIXED ASSETS NOT EXCEEDING $2 ,500
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION•
Authorize the County Administrator to approve additions not exceeding
$2 , 500 per purchase to budgeted fixed assets.
FINANCIAL IMPACT•
No financial impact is associated with the recommended delegation of
authority.
REASONS FOR RECOMMENDATION:
The proposed delegation of authority may result in the following:
A. The acceleration of action for purchase of minor fixed
assets.
B. The simplification of and reduction in the volume of
paperwork required to process these purchase requests.
C. The reduction of the number of required items on the Board
agenda.
BACKGROUND:
Existing law and Board policy prescribe procedures for the adoption of
the County budget, and authorize the Board to designate a County
official to approve transfers and revisions within an item of
appropriation. However, the issue has recently been raised of
delegating the authority to review and approve additions not exceeding
$2 ,500 per purchase to budgeted fixed assets to the County
Administrator.
In many instances, there is a need to get approval for small purchases
on fairly short notice which does not allow time to place an item on
the Board agenda. An example might be an electronic typewriter for a
new secretary. In other cases, the small item may be essential, but
acquisition is delayed because of the lengthy procedure for approval.
CONTINUED ON ATTACHMENT:_ X__YES SIGNATURE: I
-7) RECOMMENDATION OF COUNTY ADMINISTRATOR RECO MENDATION OF BOARD COMMI�FEE
v
Tu APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON V Sep em er 10, APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
X UNANIMOUS (ABSENT III ) I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
CC: County Administrator ATTESTED __Septembe_r 10, 1985
Auditor-Controller PHIL BATCHELOR. CLERK OF THE BOARD OF
Purchasing Iry SUPERVISORS AND COUNTY ADMINISTRATOR
M382/7•63 BY DEPUTY
i
The legality and propriety of this delegation is set forth in Assembly
Bill 810 , signed by the Governor on July 26 , 1985. These purchase
requests will continue to be done as they are now until January 1,
1986, when AB 810 becomes effective. In accordance with the
provisions of this Bill, at least monthly, the County Administrator.
shall report to the Board any purchases made pursuant to this action.
The County Auditor-Controller concurs with this delegation of
authority.
CONSEQUENCES OF NEGATIVE ACTION:
If the delegation of authority to the County Administrator to review
and approve additions not exceeding $2, 500 per purchase to budgeted
fixed assets is not approved, it may result in the delay of processing
purchase requests and a large •number of unnecessary items on the Board
agenda.
0
41
1 PURCHASES OF NON-BUDGETED FIXED ASSNS APPRV ADDITIONS i
2. C/A TO APPROVE UNDER $2 ,500