HomeMy WebLinkAboutMINUTES - 07301985 - 2.4 c> {lam
TO- BOAD-OF SUPERVISORS
FROM: Phil Batchelor, County Administrator Cwtra
DATE:
July 12 , 1985 C )sta
CO
ry�/
SUBJECT: Assistance with Voter Registration VV�,11 �l�
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Consider approval of attached resolution specifying procedures
relating to public agency voter registration.
BACKGROUND
On June 25 , 1985, the Board referred to our office and to the
Assistant Registrar of Voters and County Counsel a proposed
resolution requiring all county agencies and their respective
employees, as part of their ongoing public activities, to offer
non-partisan voter registration services to clients and the
general public. This resolution has been reviewed, and the
attached revised resolution is recommended for adoption if your
Board wishes to proceed to implement this program. Approval will
further encourage voter registration, but will have the corollary
impact of diverting some effort of county employees from
regularly assigned duties to voter registration activities. As
such the proposal has implications for departmental workload and
staffing.
Currently county departments assist with voter registration by
having available on a counter or in a lobby area a packet
providing voter registration forms. This program was initiated
about two years ago at the Board' s direction to facilitate
registration of persons coming to, and doing business with,
County offices.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S):
ACTION OF BOARD ON July 30, 1985 APPROVED AS RECOMMENDED OTHER X
ADOPTED Resolution No. 85/452 specifying procedures relating to voter registration
VOTE OF SUPERVISORS
1 HEREBY CERTIFY THAT THIS IS A TRUE
X UNANIMOUS (ABSENT III AND CORRECT COPY OF AN ACTION TAKEN
AYES: NOES. AND ENTERED ON THE MINUTES OF THE BOARD
ABSENT: ABSTAIN: OF SUPERVISORS ON THE DATE SHOWN.
----- - jjo /9i8� _
CC: Clerk-Recorder ATTESTED
Assistant Registrar PHIL BATCHELOR, CLERK OF THE BOARD OF
County Administrator L SUPERVISORS AND COUNTY ADMINISTRATOR
All County Departments
BY .G. 464)0tO� ,DEPUTY
M382/7-83
IN THE BOARD OF SUPERVISORS
OF
CONTRA COSTA COUNTY, CALIFORNIA
In the Matter of Assistance with )
Voter Registration ) RESOLUTION NO. 85/452
WHEREAS an individual ' s right to vote is a fundamental right
which serves as a bulwark of our democracy; and
WHEREAS some individuals do not exercise the right to vote because
they are unaware of registration requirements, or do not have access
to voter registration forms; and
WHEREAS the number of Contra Costa County residents of voting age
not registered to vote and not participating in the election process
is of significance and concern; and
WHEREAS Contra Costa County conducts a variety of programs where
departmental staff have frequent contact with thousands of citizens
who may not be eligible to vote because they are not registered; and
WHEREAS California law mandates counties to design and implement
outreach programs which identify and target eligible citizens who
remain unregistered, and in so doing shall "provide for the
solicitation of assistance from local offices of all levels of
government and of private entities in providing the incidental use
of their premises and/or personnel for the purpose of outreach. . . . "
and shall "stress the solicitation of voter registrations by persons
whose daily activities__place them in frequent contact with _potentia_ 1
registrants"__ (Elections Code Section 304 and California Administrative Code
`i Title 2 Sections 20000, 20001, 20002) ;
NOW, THEREFORE, BE IT RESOLVED by the Contra Costa County Board of
Supervisors that county departments and their staff, as an aspect of
their ongoing job activities, are hereby directed to offer
non-partisan voter registration services to clients and the general
public, according to the following procedures:
PROCEDURES FOR VOTER REGISTRATION
I . Administration
The Board of Supervisors authorizes the County Administrator or
his representative to work with the Registrar of Voters Office,
Human Serve, department heads, employee organizations, and
others to develop and implement a non-partisan voter
registration program and monitoring system for county
departments and their staff. .
The Voter Registration Program shall include the following
components:
a. The identification of county departments and staff who
have frequent contact with clients of county programs and
members of the public;
b. The designation of staff who shall be responsible for 1)
providing registration cards to those individuals who have
requested the card, 2) collecting and verifying the
completed card, and 3 ) forwarding the card to the
Registrar of Voters.
RESOLUTION NO. 85/452
The monitoring system shall consist of a periodic review to be
made by staff of the County Administrator, Registrar of Voters,
and representative of designated department showing the number
of registration cards received, issued, and returned by the
various departments.
II . Staff Training
The Registrar of Voters staff shall provide training to
designated county staff on the details of this program and how
to register voters and answer questions.
III . Staff Responsibilities and Duties
Designated staff are responsible for the following duties for
implementation of the Voter Registration Program.
a. Monitoring adequate supplies of Voter Registration Cards
at work site;
b. Offering cards and assistance to clients and public;
C. Returning completed cards promptly to Registrar of Voters;
and
d. Providing County Administrator ' s Office with monitoring
statistics.
IV. Publicity
County departments shall cooperate in publicity campaigns
urging voter registration at county facilities.
The Registrar of Voters shall work with the interested
non-partisan groups to inform employees, the news media and the
public of this service.
Passed by the Board of Supervisors on July 30, 1985 by unanimous vote of Board
members present.
cc: County Clerk
Assistant Registrar I hereby certify that this Is a true and correct copy of
County Administrator an action taken and entered on the minutes of the
All County Departments Board of Supervip4s on the date shown.
ATTESTED:
PHIL SAT ELO , CIerk of'the Scard
of Supervisors and County Administrator
aaBY 14141Q, Deputy
RESOLUTION NO. 85/452