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HomeMy WebLinkAboutMINUTES - 07301985 - 1.44 TO BOARD OF SUPERVISORS FROM: Phil Batchelor, County Administrator n�,VlJI ltra Jul 23 1985 Cwa @.DATE y ' CO �� �I�/ SUBJECT: Authorization for Environmental Federation of California to Participate in the County' s 1985 Charity Campaign SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION I . RECOMMENDED ACTION a. Authorize Environmental Federation of California to participate in the County' s 1985 Charity Campaign, the organization having met requirements in accordance with Board policy; and b. Authorize the County Auditor-Controller to initiate payroll deduction for contributions to the Environmental Federation of California if 350 or more full-time permanent employees authorize this deduction by the conclusion of the 1985 County Charity Campaign. II . FISCAL IMPACT a. There will be little or no additional cost to the County by the addition of the Federation to the annual charity campaign. In prior campaigns, department personnel distributed and collected contribution cards for donations to the United Way and CHAD. No additional staff time is expected to be required and the Federation .will provide, at their cost, all informational material and donation cards. b. There will be additional minor costs to the County Auditor-Controller Department if the Federation obtains the required 350 donation authorizations during the 1985 campaign. These costs will include $200 for programming changes and the necessary staff time to prepare the monthly payment to the Federation of collected donations. III . REASONS FOR RECOMMENDATION In accordance with Board policy (Resolution No. 72/857 as amended in 1973 and 1980) bona fide nonprofit, California charitable organizations, which submit a petition to the Board signed by at least 350 full-time permanent employees may request the Board of Supervisors to authorize payroll deduction for contributions to that organization. CONTI D ON ATTACHMENT: YES SIGNATURE: COMMENDATION OF COUNTY ADMINISTRATO RECOMMENDATION CfF BOA COMMITTEE APPROVE OTHER SIGNATURE(S): r ACTION OF BOARD ON APPROVED AS RECOMMENDED OTHER VOTE OF SUPERVISORS 1 HEREBY CERTIFY THAT THIS IS A TRUE X_ 20 UNANIMOUS (ABSENT ) AND CORRECT COPY OF AN ACTION TAKEN AYES; NOES. AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABSTAIN: OF SUPERVISORS ON HE DATE SJH�fOWWN. CC: County Administrator ATTESTED / a Auditor-Controller(Payroll) Phi( Batchelor;Clerk of the Board of Envrionmental Federation of Supervisors and CouniyAdministratoc California via County Administrator BY .DEPUTY M382/7-83 .r f The Environmental Federation of California has submitted necessary information indicating that the Federation meets Board policy and has submitted a petition containing in excess of the required 350 signatures of full-time permanent county employees. IV. BACKGROUND Resolution No. 72/857 , as amended in 1973 and 1980, establishes the guidelines for an organization to make application for payroll deductions. The major points include that the organization: o Must be a bona fide, non-profit, California charitable organization. o Must submit a written petition or other document( s) signed by at least 350 persons occupying full-time, permanent positions in the County service, authorizing payroll deductions for the purpose of contributing to the organization. o Names and addresses for all agencies which will receive funds contributed to it through employee deductions or otherwise a brief description of the services performed by each such agency. . Documentation of the above is to be submitted to the County Administrator for review to determine if the application meets the requirements of Resolution No. 72/857; thereafter, the County Administrator is to report his findings to the Board. Both United Way of the Bay Area and the Combined Health Agencies Drive (CHAD) followed the above procedures and were approved by the Board for payroll deductions. The Environmental Federation of California is composed of 15 participating agencies (Sierra Club Foundation, Friends of the River Foundation, People for Open Space, etc. ) and was organized to raise funds through workplace solicitation and payroll deductions programs. It has been approved for payroll deduction in several other California counties. Officers of the Federation met with our staff and submitted required organizational information. Upon their request the Board of Supervisors authorized the use of designated space in County facilities during the period June 10 to July 12, 1985 , to inform County employees of the goals and operation of the Federation and to solicit signatures on a petition to the Board. A petition containing 482 names was submitted to our office and staff have determined that 402 are the names of permanent full-time employees (Attachment A is a summary of the tally of the names on the petition) . Based upon our review of the background data and petition, it is our finding that the Federation meets the criteria for participation in the 1985 Charity Campaign. V. CONSEQUENCES OF NEGATIVE ACTION To withhold approval of the Federation' s request would be against established Board policy. J ATTACHMENT A TALLY AA - Classified Full time 386 DA - Exempt - "Elected Full time 1 FA - Exempt - Appointed Full time 2 HA - Exempt - Ordinance Full time 8 KA - Exempt - Project Full time 4 MA - Exempt .- Manpower Full time 1 Subtotal 402 Al - Classified - Intermittent 3 AF - Classified - Part time 14 F1 - Exempt - Appointed - Intermittent 1 HF - Exempt - Ordinance - Part time 2 K1 - Exempt - Project - Intermittent 2 55 - Temporary - Temporary 31 NR - No Record 27 Subtotal 80 GRAND TOTAL 482 (all names)