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Home My WebLink AboutMINUTES - 09181984 - 1.9 (2) THE BOARD OF COMMISSIONERS, HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA Adopted this Order on September 18 , 1984 by the followina vote: AYES: Commissioners Poxters , Fanden, McPeak , Torlakson. NOES: None. ABSENT: Corn.issioner Schroder ABSTAIN : None . SUBJECT: Authorize execution of contract with the Contra Costa County Sheriff's Department for supplemental police services for the Housing Authority in the North Richmond and Rodeo areas Having received and reviewed a report from the Executive Director of the Housing Authority of the County of Contra Costa outlining the necessity of a contractural arrangement with the Contra Costa County Sheriff's Department for supplemental police services for Housing Authority owned developments in the North Richmond and Rodeo areas and the Advisory Housing Commission recommen- dation supporting approval of execution of said contractural arrangement. IT IS BY THE BOARD ORDERED that the Executive Director of the Housing Authority of the County of Contra Costa be AUTHORIZED to EXECUTE a contract with the Contra Costa County Sheriff's Department furnishing supplemental police ser- vices for the Housing Authority in the North Richmond and Rodeo areas, as recom- mended by the Advisory Housing Commission . CC : Contra Costa County 'Housing Authoritv `,'County Administrator County Counsel 00194 CONTRACT FOR LAW ENFORCEMENT SERVICES 1. Parties. This Contract is entered into by and between the Housing Authority of the County of Contra Costa (hereinafter called AUTHORITY) , and the County of Contra Costa (hereinafter called COUNTY) . 2. Term. This Contract shall become effective at 12:01 a.m. on September 17, 1984 and continue in force month to month until terminated by either party giving written notice thereof to the other party at least 30 days before the termination date. 3. Existing Agreements Superseded. All existing agreements between COUNTY and AUTHORITY for law enforcement services are hereby superseded by this agreement. 4. Authority Obligations. AUTHORITY shall make to the COUNTY those payments described in the Payment Provisions attached hereto which are incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein . 5. County Obligations. COUNTY shall provide those services and carry out that work described in the Service Plan attached hereto which is incorporated herein by reference, subject to all the terms and conditions contained or incorporated herein. 6. Special Conditions. This contract is subject to the Special Conditions attached hereto, which are incorporated herein by reference. 7. Signatures. These signatures attest the parties ' agreement hereto: COUNTY OF CONTRA COSTA, CALIFORNIA Housing Authority of the County of Contra Costa, California By: � 1�4� �'� By: Chairman, Board of Supervisors Position: Executive Director ATTEST: /4 BY: V ' So Authorized by Governing Board Deputy Action on Form Approved: Victor Westman County Counsel I By: Deputy 00195 ' 1 SERVICE PLAN 1. Level of Services. The level of service provided by COUNTY to AUTHORITY shall be as provided herein and subject to the annual public safety budget of AUTHORITY. a . Enforcement of federal , state , and local statutes and ordinances . b. COUNTY shall provide law enforcement services to AUTHORITY in the amount of 2,912 hours per year at 56 hours per week as follows : i . One full-time peace officer, designated as the primary AUTHORITY peace officer. ii . One relief peace officer. C. Replacement of absent personnel shall be provided by COUNTY in accordance with the operating policies and procedures of COUNTY. d. COUNTY shall provide all personnel , materials , supplies , equipment, and support services necessary for the law enforcement services agreed to herein . 2. Local Office. Personnel assigned to AUTHORITY pursuant to this contract shall report for duty and conclude their shifts at the COUNTY Richmond Substation . 3. Assignment. The primary officer will remain in that assignment , barring promotion, retirement, termination, or transfer acceptable to AUTHORITY, a minimum of 12 months . 4. Unsatisfactory Perfo nmance. COUNTY shall transfer personnel assigned to AUTHORITY to duties outside the AUTHORITY, no later than 30 days upon receipt of written request from AUTHORITY , unless such transfer would violate the law, County policies and practices , or the Memorandum of Understanding between the Deputy Sheriff's Association and COUNTY. 5. _Reports and Statistics . Upon request, COU14TY shall provide to AUTHORITY reports and standard statistics relating to law enforcement services within the AUTHORITY in such form as is mutually agreed by AUTHORITY and COUNTY. 6. Vehicles. a. COUNTY shall provide all vehicles , insurance, fuel , maintenance, and safety equipment required for the services rendered under this Contract. b. COUNTY shall provide replacement vehicles of similar quality for all vehicles out of service for maintenance purposes . 7. Support Services. COUNTY shall provide, at no additional cost, all support services provided to the incorporated cities . 8. Training . COUNTY shall provide personnel trained in the basic service areas of management and supervision, patrol , traffic safety and crime prevention/ investigation. 00196 SPECIAL CONDITIONS 1. Labor Relations. a. COUNTY shall negotiate and administer all labor relation agreements and personnel rules and procedures between COUNTY and its employees rendering services under this Contract. AUTHORITY may at any time report to COUNTY their concerns about COUNTY personnel performing services under this Contract. COUNTY will investigate and take whatever action it deems appropriate. b. In the event obligations under this Contract by COUNTY to furnish law enforcement services to AUTHORITY are interrupted by strikes , boycotts , and other forces beyond control of COUNTY , COUNTY shall make a pro rata adjustment or refund of amounts payable to COUNTY hereunder. Further, in the event of any such strike or boycott, COUNTY will exert any and all reasonable means available to provide law enforcement services to AUTHORITY and agrees that AUTHORITY may at its option secure law enforcement services from another agency during the term of any such strike or boycott. 2. Indemnification. COUNTY shall defend , save harmless , and indemnify AUTHORITY and its officers , agents , and employees from all liabilities and claims for damages for death, sickness or injury to persons or property, including , without limitation, all consequential damages from any cause whatsoever arising from or connected with the operations or the services to AUTHORITY hereunder, resulting from the conduct, negligent or otherwise, of COUNTY, its officers , agents, or employees . 3. Authority Cooperation. AUTHORITY shall give COUNTY the full cooper- ation and assistance of its officers, agents and employees and hereby designates its Director as its representative to coordinate with the Sheriff all activities provided pursuant to this Contract. 4. Employees ' Status. Persons employed in the performance of services under this Contract are COUNTY employees , and do not have and do not acquire any pension, civil service, or any other status or right which AUTHORITY confers upon its employees. For t1►e purpose of conferring official status to ti►e personnel performing services under this Contract, every such person shall be deemed to be an officer or employee of AUTHORITY while so engaged . 5. No Authority Responsibility to Personnel . AUT14ORITY is not responsible for the direct payment of salaries, wages or other compensation to any COUNTY personnel performing services under this Contract, nor for compensation or indemnity to any COUNTY employee for injury or sickness arising out of his employment. 6. Annual Notifications of Level and Cost of Service. On or before January 1st of each year, AUTHORITY shall notify COUNTY of the desired level of law enforcement services for the fiscal year beginning the next July 1st. Thereafter, but no later than March lst, COUNTY shall notify AUTHORITY of the annual cost of services requested by AUTHORITY for the ensuing fiscal year. These estimated costs shall be in accordance with the Payment Provisions set forth herein . 001.9 HOUSING AUTHORITY ESTIMATED CONTRACT COSTS FY 84-85 I. DIRECT PERSONNEL COSTS - ESTIMATED A. Patrol Reg . Pay Retirement Medical Insurance Uniform Incentive(5 Deputy $29 ,382 $6,162 $1,896 $2,474 $420 $2,016 TOTAL $42,350 B. Overtime Budget - Estimated 1. Holiday Overtime (Each deputy assigned to Patrol receives 8 hours pay at an overtime rate of $21.33/hr. for each of 13 holidays per year. ) _ $2,218 2. Actual Overtime (Estimated 7 hours per month a•t $21.33/hr. ) = 1 , 791 3. Relief (Sick leave , vacation, training, etc . 216 hours per year at 21. 33/hr. ) = 4 ,507 Total Overtime = $3,616 TOTAL PERSONNEL 550,966 II. OPERATING COSTS (Service/Supply ESTIMATED A. Vehicle - 13,000 mi . X 43(t = $5,590 B. Service/Supply (clerical , forms , reports) = 978 C. Communications = 3,275 D. Liability Insurance = 396 TOTAL OPERATING 510,239 Total Annual Cost (one officer 5 days per week) $61 ,205 (add .4 for Way coverage) 24,482 Total Annual Cost (one officer 7 days per week) 85,687 (deduct 1/12 for 11-month contract) -7 , 140 TOTAL COST AUGUST 1984 - JUNE 1935 573,547 III. START-UP COSTS Equipment - $665 Hiring - $475 TOTAL .START-UP COSTS S 1 , 140 THE ABOVE COSTS ARE BEST ESTIMATES ACTUAL COSTS WILL BE CHARGED 00 ...08 ' HOUSING AUTHORITY os n+c COUNTY OF CONTRA COSTA 3133 NSTUDILLO STRUCT I.O. sex 2396 (415) 226.5330 MARTINLZ, CALIFORNIA 94553 CERTIFICATE I , Perfecto Villarreal , the duly appointed, qualified and acting Secretary/Treasurer - Executive Director of the Housing Authority of the County of Contra Costa, do hereby certify that the attached extract from the Minutes of the Regular Session of the Board of Commissioners of said Authority, held on Septenber 18 , 1934 is a true and correct copy of the original Minutes of said meeting on file and of record insofar as said original Minutes relate to the matters set forth in said attached extract. IN WITNESS WHEREOF, I have hereunto set my hand and the seal of said Authority this 18th-__ day of September 1984 +r (SEAL) VerfeiPto.Villarreal , Secretary 208-jt-82 i i f s