HomeMy WebLinkAboutMINUTES - 09181984 - 1.82 l�z r
ARD OF SUPERVISORS
T°: BOARD
FROM: Phil Batchelor, County Administrator Contra
Costa
DATE: September 4 , 1984 County
SUBJECT: Vacation Policy Recommendation of the Grand Jury Auditor
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATION
Establish as County policy that every employee in a position to maintain
accountability- or custody of valuable or movable assets shall rotate off -
their positiam for at least one week each year.
BACKGROUND
In the last "Management Letter" of the Grand Jury auditor, there is a
recommendation that the County establish a policy requiring mandatory
vacations or rotation of personnel who maintain accountability and/or
custody of valuable or movable assets. The finding of the Grand Jury
auditor is that there is a potential problem particularly in the smaller
departments where cash is received for services, fines and fees.
We have advised County departments of the recommendation of the Grand Jury
auditor and inquired as to the implications of adopting such a policy.
Responses to date indicate that such a policy can generally be implemented
without undue complications. However, the Office of the County Administrator
will help work out any special problems which may result with the department (s)
involved. While no abuses have been cited, implementation of this policy
should further reduce the potential for fraud and defalcation.
The Final Report of the 1983-1984 Grand Jury also recommends that this
policy be immediately implemented but by requiring that employees take at
least five consecutive days vacation each year. The latter facet of the
proposal affects terms and conditions of employment and will therefore
require discussion with employee organizations prior to implementation.
CONTINUED ON ATTACHMENT: YES SIGNATURE:
X RECOMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
X APPROVE OTHER
SIGNATURE(S)
ACTION OF BOARD ON September U 1984 APPROVED AS RECOMMENDED OTHER
VOTE OF SUPERVISORS
XUNANIMOUS (ABSENT J I HEREBY CERTIFY THAT THIS IS A TRUE
AYES: NOES: AND CORRECT COPY OF AN ACTION TAKEN
ABSENT: ABSTAIN: AND ENTERED ON THE MINUTES OF THE BOARD
OF SUPERVISORS ON THE DATE SHOWN.
Orig: Co. Administrator September 13 , 1984
cc: Co. Departments ATTFSTED
Phil 3atchelor Clerk of the Board of
Supervisors and County Administrator
M382/7-83 BY - DEPUTY