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HomeMy WebLinkAboutMINUTES - 08211984 - 1.33 0)< � . 2, POSITION ADJUSTMENT REQUESW No. 133 S6 tl C 1Y Date: 8/8/84 Dept. No./ ��:,u:�+:� �t�� : :,.. .. . Copers Department Sheriff-Coroner Budget Unit No. 2 p. 0Agency No. 25 Action Requested: Reallocate person and position of Secretary Journey Level , position #25-046, to Clerk Senior Level . Proposed Effective Date: X7/..1/8 Explain why adjustment is needed: To properly describe duties and responsibilities-, and to satisfy conditions setforth in Resolution Classification Questionnaire attached: Yes No [] Estimated cost of adjustment: $ Cost is within department 's budget: Yes Q No [] If not within budget, use reverse side to explain how costs are be funded. Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. for Department &d ' Personnel Department Recommendation Date: August 14, 1984 Reallocate person and position of Secretary-Journey Level , position #25-046; salary level B8 167 (1164-1770) to Clerk-Senior Level , salary level H2 012 (1247-1516). Incumbent's salary to be Y-rated at current Secretary salary until agreement is reached between United Clerical Employees Local 2700 and the County. _ Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: 0 day following Board action. 7/1/84 Date for Director Personnel County Admin' trator Recommendation I/R,Ll Date: Approve Recommendation of Director of Personnel 0 Disapprove Recommendation of Director of Personnel d Other: for County Administrator Board of Supervisors Action AUG 21 1984 Adjustment APPROVED/ .on J.R. Olsson, County Clerk 00067 Date: AUG 21 1984 By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT, PlOn M147 AM POSITION ADJUSTMENT REQUES No. /3 3(o S Date: 8/8/84 ` L Copers Department Mt. Diablo Municipal Court udgetU+� 1210 Org. No. 0210 Agency No. %Ir, 13 it�?N ! Action Requested: Cancel one Deputy Clerk II 't' &Vl - C2-58) and add one Deputy Clerk rat or Fntry [bra or ( - ) Proposed Effective Date: 9/1/84 Explain why adjustment is needed: implementation of new automated moving traffic citation system changes initial input of new cases fram manual typing activity to electronic data entry operation. Classification Questionnaire attached: Yes E] .,No a Estimated .cost of adjustment: $ Cost is within department's budget: Yes ig No [] If not within budget, use reverse side to explain how costs are o bde . Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. TW DdOrtment Hea Personnel Department Recommendation Date: August 14, 1984 Classify 1 Deputy -Clerk Data Entry Operator II position, salary level H1 942 (1165-1417) and cancel Deputy Clerk II position #C2-058, salary level H1 887 - (1103-1341). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. Effective: [J day following Board action. 9/1/84 ate for Director Personnel CountyAdmin' trator Recommendation Date: qIX Approve Recommendation of Director of Personnel 0 Disapprove Recommendation of Director of Personnel L3 Other: for County Administrator Board of Supervisors Action AUG 2 11984 Adjustment APPROVED on J.R. Olsson, County C1erc Q o I Date: AUG 21 1984 . . By: ��. APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. Winn M'147 (i/R9 JP POSITION ADJUSTMENT REQU M No. 1 3 3o Date: 5/21/84 �t Dept. No./ Copers Department Health Services/Public Budget Unit No. 0450 Org. N? 5816 Agency No. s4 HealthMAf ,T 4 41 PM Action Requested: NON-ROUTINE: Reclassify without examination Clerk 54-1821 (Norma Roe o ommunicable Disease Technician' Proposed Effective Date: 6/6/84 Explain why adjustment is needed: To properly classify the incumbent according to duties and responsibilities. Classificatio uestionnair attacheY: YesFX] No [] Job Descriptio Estimated cost of adjustment: $ 127/month Cost is within department's budget; Yes Q No El If not within budget, use reverse side to explain how costs are to be .funde Department must initiate necessary appropriation adjustment. Ray PhilbdeiC2.a_�Use additional sheets for further explanations or comments. Personnelt for Depa nt Head Personnel Department Recommendation Date: Add one Communicable Disease Technician, Salary Level C5 1080 (1338-1626) ; cancel Clerk. - Experienced Level position #1821 , Salary Level C5 0964 (1191-1448) . Amend Resolution 71/17 establishing positions and resolutions allocating classes to. the Basic/Exempt Salary Schedule,- as described above. Effective: day following Board action. C1 . Date or Director Zf rsonnel County .Administrator Recommendation Date: 1 Approve Recommendation of Director of Personnel D isapprove Recommendation of Director of Personnel i3 Other: TforT County Administrator Board of Supervisors Action AUG 21 ®�O Adjustment APPROVE p� on J.R. Olsson County Clerk Date: AUG 21 y By: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 q EXPLANATION OFDLY= L 10-15% Maintenance of syphilis register. This requires receiving reports for private and public medical care providers, interpretimig the data on syphilis staging and referring to field investigator as data requires for patient contact. 10% Fill in fcr all clerical duties in STD program as needed. Instruct other clerical staff in SID program as needed to develop cross training in all clerical duties, i.e. gonorrhea register, x pletion of epidemiologic reports• 60-70% Gonorrhea Screening site monitor: Specimen transport site monitoring quality control effects, direct co mrdcations with site personnel. Act as Wreference 7 person, consultant, have direct patient interaction, apprise Gonorrhea-Screening ,�.a5 Program Director on catiws�rith site personnel. Ha� '7 problems-�.� elc p at any of the 14 sites surrounding GC screening. Instruct and explain specimen collections and handling to medical care providers and ' persa 10-15% Interact with public and medical care sectors: Act as a consultant, give information pertaining to all Sexually 7tansmitted Disease, to public, private physicians, nursing any Health Agency who needs to find out information cn4 symptoms, treatment schedules,etrc. Refer people to clinics that are open in rt their area where they may receive any treatment needed. Speak to people wYxo call in as possible contacts to sexually transmitted disease, explain disease details and give medical care resources. Speal,to private physicians regarding patients who have positive serologies or positive cultures for Gonorrhea, as well as Public Health Service clinics, hospitals, Health Department nursing staff and all private hospitals and Kaiser facilities as a follow up to diagnosis and treatment. 00072 POSITION ADJUSTMtOIT REQU� No. Date: 8-10-84 RECEIVED Health Services-PH Dept. No./P 0450 5852 Copers Pi: . 6900 Department Budget Uni 0M6 No. Agency No. -4-aT , . Action Requested: Add one (1) 32/40 and one (1) 8/40 Public Health Nurse positions; cancel Public Health Nurse positions #'s 54-2276 and 54-2277 RotrTTNF Proposed Effective Date: X8/2'2%84 Explain why adjustment is needed: To properly reflect the hours subject positions are to perform their assigned duties. Classification Questionnaire attached: Yes [] No Estimated cost of adjustment: $ Cost is within department's budget: Yesx0 'No If not within budget, use reverse side to explain how costs are to be funded. Department must initiate necessary appropriation adjustment. Andrea Jackson C Use additional sheets for further explanations or comments. Personnel Svcss t. III for DepartmenitAead Personnel Department Recommendation Date: ^/`�—FY Increase hours of Public Health Nurse position #2276 from 20/40 to 32/40; decrease hours of Public Health Nurse position -#2277 from 20/40 to 8/40, Salary Level T9 1540 (2282-2921 ). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. . Effective: 0 day following Board action. L� no.dAAWA Datefor Dir r o ersonnel County Administrator Recommendation Date: lS Approve Recommendation of Director of Personnel C] Disapprove Recommendation of Director of Personnel 0 Other: for County Administrator Board of Supervisors Action AUG 21 1984 Adjustment APPROVED/ on J.R. 01 Count CleO O 0 7 3 AUG 21194 Date: gy: APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PERSONNEL/SALARY RESOLUTION AMENDMENT. M347 6/82 - POSITION ADJUSTMENT REQUEST No. Date: 2/14/84 Dept. No".-/- ,_ Copers Department Social Service Budget Unit No. 500 Org. No. 5000 Agency No. 53 Action Requested: Reclassify Social Worker III persons and positions (#918 Blumenstock, D. and #155 Lawrence, S.) to volunteer Program Coordinator. Proposed Effective Date:, ASAP Explain why adjustment is needed: See attached memo ( Classification Questionnaire attached: YesNo Estimated cost of adjustment`: - -` $ Cost is within department's budget: Yes © No If not within budget, use reverse side to explain how costs are to de Department must initiate necessary appropriation adjustment. Use additional sheets for further explanations or comments. for par nt Head Personnel Department Recommendation Date: g -/y-�y Reclassify Social Worker III persons and positions #918 (Blumenstock, D. and #155 Lawrence, S. Salary Level ','C5 1382( 1809-2199) to Volunteer Program Coordinator, Salary Level ':C5. _1446(`).929-2344). Amend Resolution 71/17 establishing positions and resolutions allocating classes to the Basic/Exempt Salary Schedule, as described above. ;' Effective: ® day following Board action. KLA f' Date or D re r Perso nel County Administrator Recommendation Date: Approve Recommendation of Director of Personnel D Disapprove Recommendation of Director of Personnel 0 Other: "for County Administrator Board of Supervisors Action Adjustment APPROVED/ on AUG 21 1984 J.R. Olsson, County Clerk Date: AUG 21 1984 APPROVAL OF THIS ADJUSTMENT CONSTITUTES A PFRSnNNF1iSA1Aav RFCni11TrnN AMFNnMFNT_ CONTRA COSTA COUNTY CLASSIFICATION 0UEST10NNA.IRE 7 Doni Blumenstock Social Service Volunteer Services NAME DEPARTMENT DIVISIUN 1305 Macdonald Avenue Social Worker III Volunteer Coordinator Richmond, CA. M-F 8-5 OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and Aasigned H-iuT: Time Required Description of Work: 30% Supervision - Supervise two employees; one Senior Transportation Aide and one administrative assistant/clerk. Delegate duties, evaluate, train, etc. Also supervise four administrative volunteers who assist with office work or run outside programs. Attend to administrative detail of the district volunteer office including forms, office set up, reports and liaison with district administration. Attend supervisors meetings. 25% Coordination of Volunteer Program - Recruit, interview, place, support, supervise, evaluate-, (and even fire) volunteers. Encourage department staff to use volunteers. Liaison between staff and volunteers when problems arise. Create job.descriptions and contracts, assist in develop- ing programs, and implement these plans, bringing together resources from within the department and outside in' the community. Keep"-. statistics, writi, memos and reports. 30% Coordination of Resource Program - Help develop resource programs in the community and within the department. Serve on task forces and boards of directors for community non-profits, solicit' funding, act as "consultant" on community organization matters. Develop programs for material and other needs of clients i .e. food, shelter, summer camp and Christmas gifts via the media and personal contacts and speaking engagements. Administer funds of Emergency Family Needs and Housing Assistance Program - (approx- imately $100,000 during 1983) - training department staff and community agency staff in proper referral procedure, publicizing availability of funds, assessing eligibility and negotiating amount to be given, supervis- ing accounting procedures and writing monthly report. 15% Representing the Department in the Community - Attending meetings of civic and other organizations (such as Soroptomists, West County Interagency Council , etc.), speaking, writing letters, giving newspaper interviews and generally helping to make it apparent that the Social Service Department is a. "concerned presence" in the community. Ah 75 00®681 Lint Machines or Equipment Operated as Part of.lobi None Ur:n grate thv name and title e1 tho pc:scn who supetvrs— positior ._ Barbara Chase, Executive Assistant t :L•c rcmce: of emp cyees supervised. if a whole unit is supervised stmpiy came the unit ona Moir the r.umne: ot employees. 1 . Arnetta Gayfield, Admin. Assistant 3. Several Administrative 2. Della Moreno, Senior Aide, Transportation Coordinator Volunteers 1! Fcblic co^tarts are req•i;red either in person or by phone, state with whcm,and in general, for what purposes: Frequent speaking engagements, chairing and attending meetings, interviewing members of public and media, also numerous phone contacts for purpose of promoting programs and recruiting time and material donations for benefit of 'ciients. What decisio, s must be mode 3n performing the work: ' assessing and placing volunteers in responsible positions, delegating work to assistants and volunteers, deciding which clients will .get funds from Housing Assistance Program (approximately $100,000 this past year) and which clients will get camp and Christmas help. What por',; of lire job require the greatest skill, knowledge, rind involve the greatest responsibility Assessing volunteers for placement, managing the resource programs (Emergency Family Needs and Housing Assistance, Kamp for Kids, and Christmas), of s,,.fVVo*W CYTIC'5. � , T: a above statements accurately describe this job as it [hos been for the ast 8 and ars Months y • (Signature} —vim moi ' 7y � L ( Date)l COMMENTS OF IMMEDIATE SUPERVISOR in what way are the cbove statements incomplete, inaccurate or misleading: The above statements are, to my knowledge, accurate and complete W'`at is the basic purpose or function of this position ? The basic function is to implement the Agency's plan for utilization of volunteers What changes have occurred inthe work of this position ? The basic function of this 1 position has never been case work, although it has been administered .by those classified as social workers. Recent changes have involved the implementation 'of an Emergency Fund Program, requiring decision-making to see that policy guidelines,: set .by the Bay Area Grantmakers (an outside agency) are met. What parts of this job do you check or review closely and why ? I review recruitment and program development and the Emergency Fund Program, because of the nature of the fund and its. source in the private sector of the community. I! t:-,e poaiticn requires typing o: shorthand, are they incidental or essential NSA Typing: Time Req:ired: Shorthand: Time Required: State what you believe to be the.specinl certificates and minimum amounts of training and experience required to perform this ieb: raining or experience involving utilization of volunteers and interaction with other community agencies . Several colb ,z,vs-e- now -giving degrees in Volunteer Administration. In lieu of this degrees in personnel.,, : pp bli_c,,,administration, psychology, sociology or human development are needed, as well as practical ex er en,ce i f1 the fit-,:tied rtequiren ;. .1( J�ce_ �, (.'�jy/� areas of at least two years - , . (Signoiure).. �1 J a�C ". �` �-� l_���1 ��. (Dale) / TME T OF DEPARTM F HEAZ; Comment or. the statement of th,! employe and ncperviscr. De" n e ol; CONTRA COSTA C L A S S I F I C A T 1 0 N QUESTIONNAIRE Suzan Lawrence Social Service ' NAME DEPARTMENT DIVISION Sw III Volunteer Coordinator Martinez (40) OFFICIAL JOB CLASSIFICATION WORKING JOB TITLE Place of Work and A.,;ignen '!r._r:: Time Required Descript:oa of Work: 1 (20%) Supervision of 4/5 Secretary 1 , plus eight office volunteers. a. This includes task assignment, .training, and evaluation of performance. 11 (35%) District program planning and implementation 'of county wide plan through the recruitment, interviewing, hiring, orientation, placement, supervision and -termination of paid .and unpaid staff. a. Assisting in prioritizing needs and developing new programs or changing existing ones. b. Designing tasks or jobs 'for volunteers to perform which provide opportunities for achievement, recognition, challenge, responsibility as well as growth and development of the volunteer. c. Recruiting volunteers by: 1 ) attending meetings; 2) maintaining university/ college contacts; 3) writing news releases, -TV/radio public service announcements, and articles for volunteer newsletter. d. Interviewing, selecting, registering and matching volunteers to tasks. e. Orienting volunteers to department regulations, (stressing confidentialitty) f.' Designing and implementing training of volunteers which includes the use of outside consultants. g. Assisting in preparing budgets, compiling statistics and publishing the annual report on hours and services contributed to county departments by volunteers. III (20%) Administering Emergency Family Needs and Hou$ing Assistance grant. This includes: a. Training our staff as well as the staff of other agencies on hov to access the funds. b. Evaluating, granting, or denying requests. c. Preparing a monthly report for the foundation as to disbursement of funds, developing trends in requests, and changes that need to take place for more efficient operation. IV (25�) Resource development and community relations. This includes: a/ Developing community support by'writing news releases, making speeches, attending meetings. b. Acting as consultant to community agencies/developing financial and other material resources through community contacts. c. Researching existing services available in the community. d. Engaging in reciprocal sharing with similar community volunteer groups such as RSVP, The Volunteer Center, etc. RECEIVED DEC 211983 Stanwell - Personnel Social Service Dep a� rier?t 00069 Al: 7 5 j APPRVD List Mochines or Equipment Operated as Part of J b 1. PERSONNEVC� 2. SOCIAL S _ None �'r:;iUnntc the name and vtle of the person who supetvises p.•aitimh r Barbara Chase, Executive Assistaht to the Director La.! the names of erepi,oyees sopereise . if a whole unit is supe:vise, ,:mply name the unit ona s a.c rte numbe: of employees. ' Helen Deman, Secretary I , plus 60 Volunteers. it public contacts oze require:f either :n person or by phone, state with whom, and in general, for what purposes: Diana: Sprouse, Director, Housing Alliance; Larry Sly,- Director, Community Food Coalition; Jane Beatty, Director, Volunteer Center; District Managers, Program Manager's Division Supervisors, Supervisors and workers of the Social Service Dept. to gather and dissemenate information for the Planning, implementation and evaluation of_uo v l aar.. _ What dec:s1ons must be made in performing the work: - I , Determination of priorities. •5.Determining appropriate placement of Voluntee 2. Determination of the utilizatiorr of resources.6. Setting district goal/objectives. 3. Deciding whom to hire or let go. 7.Determining .method for achieving county-wide 4. Deciding what kind of training volunteers need and who can best :rovide it. goals Whgt pans of the job require the greatest skill, knowledge, end involve the greatest responsibility:The program planning, implementation and evaluation, the key to which i.s the effective placement of supervision of our volunteer .staff. Thit above statements accurately describe this job as it has been for the past ( and , ears Months) (Signature) ( Date) COMMENTS OF IMMEDIATE SUPERVISOR !n whet way are the above staterr.ents incomplete, inaccurate or mislead;n,?: The above statements are as complete and accurate as can be expected. What is the basic purpose or function of this position ? Basic function is to implement, at the District level ,_ this Agency's plan for the utilization of volunteers. W-.at charges no•:e occurred in the work of this position ? + The added dimension of administering the Emergency Family Needs and Housing Assistance Fund. V:",ct parts o`. this 'oh do yen check or review closely and why ? In addition to carefully reviewing the Emergency Fund, to insure that the program is meeting the goals as .established by, the Northern California Grantmakers , program development and vol- unteer recruitment and placement- must be reviewed to. ensure that the Agency's county-wide plan is i-mpIpmented to mPPt -the indivi clllaY Dist�^i ct's needs. pasi;ion requires typing o: shorthand, ate they incidecYa o: essential ? N/A Ty lir G: Time Required: Shorthand: Time Required: i _'ate what you oelieve to be the'special certificates and minimum amounts of training and experience required to perform this job: Regeirededucation: a.6 chelsr's.in an of the followin Pucholpy, sociology, social world � ,�U pubic a ministratyion or vo un eer , dmin stra on. Rd#ui�ed exp•trienae:2 years minimum, either as a Volunteer Administrator or paid staff !•: r— R '?ired licen ar eertificate: worki(yY1�n,( n, volunteer -programs. 1 r L- r(Sig_nd' re) v vim- - _ !Date` I . COMMENTS OF' DEPARTMENT DEAD Q W i i. � � ss LC c 3 ---- - Corr.en! qa the -'cre.^�•r.�t tha employee and supervisor. De=igr.ate arty ether positions ir. the :epartr.:enl whith ycu believe are _....iter .r. ac!ies aria G 0 � Signature)��l (irate) V ►1