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HomeMy WebLinkAboutMINUTES - 08301978 - R 78L IN 6 (2) 242 123 Wednesday augu st �t8 The Board of Supervisors met in all its capacities pursuant to Ordinance Code Section 24-2,402 in adjourned regular session at 3: 00 p.m. , Wednesday, August 30, 1978 in Room 107, County Administration Building, Martinez, California. Present : Chairman R. I. Schroder, presiding, Supervisors J. P. Kenny, N. C. Fanden W. N. Boggess, E. H. Hasseltine Clerk: J.R. Olsson, represented by Geraldine Russell, Deputy Clerk. The Board immediately recessed its meeting to Room 108, County Administration Building, Martinez, California. In the Board of Supervisors of Contra Costa County, State of California August 30 # 19 78 In the Matter of Approving Objectives of Governmental Review Committee The Board on August 29, 1978 having adjourned its regular meeting to this time to meet with its newly established Governmental . Review Committee: and The Committee having presented a statement of its proposed goals and objectives (a copy of which is attached hereto and by reference incorporated herein) and having requested Board approval of same; and Board members having indicated their approval of the objectives as set forth in the Committee' s statement but having expressed the opinion that the Committee may be unable to accomplish its review of the major functions of county government in time to submit its report by January 1, 1979 (the date established for dissolution of the Committee) , and Supervisor W. N. Boggess having therefore suggested that the Committee be allowed to continue until March 1, 15'x9 in order to complete its assignment; IT IS BY THE BOARD ORDERED that the stated goals of the Governmental Review Committee are APPROVED and the suggestion of Supervisor Boggess that the Committee be granted an extension to March 1, 1979 to complete its report is adopted. The foregoing order was passed by unanimous vote of the Board. The Committee Chairman then inquired as to whether there were any changes that were desired in the Committee' s draft questionnaire proposed for transmittal to County department heads and other key staff members, and Mr. Frank Fernandez, Assistant County Administrator, having recommended that the language in Section A-2 be clarified as to the fiscal period to be covered and suggested that the fiscal year rather than calendar year be used; There being no further comments or suggestions made, the content and form of the questionnaire was approved, with the understanding it will be sent out under the auspices of the Board of Supervisors. cc: County Administrator CERTIFIED COPY I certify that this is a full, true L correct copy of the original document which Is on file in my office, and that it xvw- passed C adopted by the Board of Sup-:li+ors of Contra CoAta County. California, oa the date shown. ATTEST: J. R. OLSSO\. County Clerk C ex-officlo Clerk of aaid Hoard of Supervisors, by Deputy Clerk. _ �C �, eZAU- G- --�r978 DOD � a f ' CQN ;;JL C0371 CUUNTY Gt'VERNiIZZENTaL REVIEW C011.41=r-E The objectives of the Review Committee as established by the Board of Supervisors are: 1. Conduct, from 'a citizen's viewpoint, a critical, constructive analysis of the function and organi- zation of Contra Costa County Government. 2. Make recommendations pursuant to maintaining mo- mentum for change dictated by Proposition 13 so that Centra Costa County is ready and able to undertake full implementation of the constitutional amendment. 3. Interface with the Citizen's Committee appointed by Governor Brown. The following projects will be undertaken in pursuance of the success- ful completion of the objectives. 1. Review the assigned functional mission of each County Department. Determine differences in understanding of ,. the function between the Policy Setting Board, the Ad- ministration Staff and each Department's Management Staff. Resolve differences in understanding at the policy level. Make recommendation for reductions of program to match anticipated fundings. 2. Review the existing department organizations involved in carrying out the assigned functional missions. Reveal differences between actual organizations and approved organizations. using the various disciplines contained in the committee structure, consider the efficiency of each organization and explore alternate organizations to more effectively accomplish the functional mission. Recommend most- effective organization to carry out approved functional missions and develop staffing requirements. 3. Review existing organizations for redundancies of functional missions or support functions among the Departments. Con- sider the need for the redundancies toward fulfilling the functional mission. Study the effectiveness of present L support functions and the potential For improved effectiveness. REC IVED y AU ED G 301978 ` J. R. Ou5ON CLON, B D OF SUPE aOAS <^ C RA S B ..De a5 XONTRA COSTA COUNTY, : GOVERNMENTAL REVIOt )MIIJI=E - 2 - cr 4. Review the raeans established for conducting nanagenent audits, the frequency of their use and the effects in evidence. Consider alternate means to accomplish this vital task. S. List all functional missions carried out by agencies paid by the County and/or are under the influence of the Board of Supervisors. Arrange the list in order of . importance using as a guide the significance of dis- ruption to the body Politic if the function is not carried out (funded) . 6. Develop a liaison with Governor Brown's Blue Ribbon Committee to highlight state imposed county expenditures and to seek alternate approaches to improve effectiveness of externally imposed functional missions. 7. Study relationship between physical property, organization chart and functional mission. Analyze the need for the physical property. Study means of acquisition and disposal. 8. List all contracts with consultants, including dollar amounts, current and two years past. Study processes controlling justification, price-control, audit and basic cause of lack of county expertise in area of concern. 9. Prepare a report su;=arizing findings and recommendations of the Citizen's Committee for presentation to the County Board of Supervisors. DitA FT .f CONTRA COSTA COUNTY CITLZENV COVURILNTAL RUIN COMMITTEE 0(lESTIONNAiRE TO: HEADS OF AGEXCIES, DEYARIXENTS, ,` VIOR UNITS, AND OTHER KF.Y PERSONNEL: A. At time of your interview, the following information should be submitted- in writing: 1. Organization Data a. Ny name Title b. I report to Title c. My ruinagement personn0l are: _ d. Number of personnel in my Department, by classification, as of ' September 1, 1978: 2. My department expenditures for 1977 were: _; budgeted for 1978: 3. The most important necomp lishirent or my. department ill 1977 (be specific) was: most important accomplishment to date in 1978 (be specific) is: B. At time of interview, please be prepared to discuss the following questions: 1. How long have you becat ill your present positLon? • Is there a maJor turnover of personnel in key positions? 2. What is the ohjecrive of your department? Are you meeting this objective? If not, why? 3. that .ire the rutjor activities of your organization? 4. Can any of your activities lie eliminated, realigned, or conbined with other organization-:? 2 — 5. khat activities in your department Ire 'required by State or Federal law? If laws were changed, would you continue these activities at County leiel? 6. Can your orgauixatiunui structure be simplified or streamlined to improve communication, mane<emc•nt controls, and snpt:rvisIon? 7. Is present number of employees sufficient to meet normal workload conditions? S. How do you meet peak workload conditions? 9. What manpower performance standards are current Ly being used in your organization? it none, where could they be used? 10. :are your facilities and equipment adequate to hall) you meet your objectives, or do you think improvements pare required for better ut i 1 i za L l on and evunomy? 11. To chat exLent, and how effectively, are matching 'Bind programs and grants itsud In your organI-ration": ' 12. Do you consider that you have been delegated enough atithorEty to meet your objectives? if tint, explain. 13. I-Riat activities within your rrganiration or elsewhere-would yott like to see carried out rime effecLI.vely? 14. What changas In regulatory requirements would make it easier to meet your objectives? 15. Do you use outside services (private industry, other agencies) to perform any functions wir.hin your or&anizativn2 if not, where could they be used? 'O lP 16. Are there any recent (within the past 2 years) studies, audits, reports, or recomnenclations concerning your organization aqui activities which have not been implemented? If not, explain. 17. If needed, how best could a tisk force made up of your personnel and . personnel in the private sector serve your organization? 18. What suggestions do you have for Improvements, savings, or other worth— while changes within County government? At 4:00 p.m. the Board adjourned to meet in Adjourned Regular Session on Friday, September 1, 1978 at 10:00 a.m. in Room 107, County Administration Building, Martinez, California. . - - f R. I. Schroder, Chairman ATTEST: J. R. OLSSON, CLERK By Geraldine Russell Deputy SUMMARY OF PROCEEDINGS BEFORE THE BOARD • OF SUPERVISORS OF CONTRA COSTA COULTY, AUGUST 30, 1978, PREPARED BY J. R. OLSSON, COU1TY CLERK AND EX-OFFICIO CU-RK OF THE - BOARD. Approved the stated goals of the Governmental Review Committee and granted the Committee an extension to March 1, 1979 to complete it§ report. BOARD MEETING - Friday, September 1, 1978 Approved countywide tax rate of $4.00 per $100 of assessed valuation for the 1978-79 Fiscal Year.