HomeMy WebLinkAboutAGENDA - 07301986 - CCC THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, _ CALIFORNIA
Adopted this Order on Wednesday, July 30 , 1986 , by the following vote:
AYES:
NOES:
(Vote follows each motion)
ABSENT:
ABSTAIN:
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SUBJECT: Hearing on the Proposed County Budget for the 1986-1987
Fiscal Year and Hearing on Allocation of Federal Revenue
Sharing Funds
Chairman Tom Powers convened the hearing on the Proposed
County Budget for the 1986-1987 fiscal year and also the hearing on
allocation of Federal Revenue Sharing Funds. He referred to the
Budget Committee' s deliberations on the Proposed Budget and pre-
sented the Committee' s report with its recommendations for adjust-
ments to certain departmental or programmatic budgets. (A copy of
that report is attached and included as a part of this document. )
The Board agreed to consider the Budgets in the order with of the
schedule prepared by the County Administrator.
Phil Batchelor, County Administrator, commented on changes
made in allocations to various Budget Units as presented in the
report. He referred to a supplemental report dated July 29 , 1986
(copy attached) on certain public works items. Mr. Batchelor
referenced the list of referrals to various County Departments by
the Budget Committee during its review of. Department funding
requests. (See Attachment II of the Report)
Kerry Harms, Assistant County Administrator, referred to
Attachment I of the Report. She noted that the Board expressed an
interest in funding many items if funding sources could be identified.
She explained that Attachment I contained. two account totals for these
items as well as technical changes identified by staff.
Supervisor Powers noted that a letter had been received
from Donald L. Christen, Executive Vice President, Contra Costa
Taxpayers Association, advising that the Association recommends
approval of the proposed 1986-1987 County Budget with the exception
of the Health Services Department' s budget. With the possibility of
that Department incurring a $4 million deficit, Mr. Christen pro-
posed that consideration be given to contracting out for hospital
care.
The Chair declared the public hearing open.
Hazel Sturm representing the Concord Visitors and
Convention Bureau, thanked the Board for their assistance and con-
curred with the $2,000 reduction in their contract with the County.
Henry L . Clarke, General Manager, Contra Costa Employees
Association, Local I , expressed concern with the operation of the
Animal Services Department. He proposed assigning more personnel in
the field as opposed to increasing management staff.
_ 1 _
J
Mr. Clarke supported .the request of the County Probation
Officer for additional deputy probation officers to monitor paro-
lees. He spoke about the need to reduce operational costs in county
detention facilities and proposed using non-sworn personnel or
correctional officers in place of deputy sheriffs. He estimated
deputy sheriff salaries to be 'one-third more that the salaries of
correctional officers. Mr. Clarke compared the salaries of correc-
tional officers in Solano and Sonoma counties with the salary of
deputy sheriffs in Contra Costa County.
Supervisor Powers noted that the Board has requested staff
to look at the kinds of civilian positions that can be utilized in
the jail, and particularly in the new West County Detention Facility.
Supervisor Powers commented on the use of, correctional officers in
state detention facilities and noted that the salary differences
between deputy sheriffs and correctional officers could be minimal.
Supervisor Torlakson requested a report on the feasibility
of establishing a two-tier system for non-sworn personnel staffing
the jail and guarding the inmates in the proposed West County
Detention Facility.
Mr. Batchelor advised that the issue of staffing at the
proposed facility has not been addressed and that a very comprehen-
sive study is needed on this issue.
Board members discussed the need for a comprehensive study
as well as the identification of revenue sources to fund it. It was
suggested that contact be made with the Sheriff in Solano County as
to the method he uses for evaluating correctional officer posi-
tions as well as their utilization and assignment.
Supervisor Schroder advised that the Finance Committee
will be reviewing possibilities for streamlining services and saving
tax dollars including contracting for services where economically
feasible.
Therefore, IT IS ORDERED BY THE BOARD that the Finance
Committee is REQUESTED to review at its August 11, 1986 meeting the
issue of funding for a comprehensive study on staffing requirements
for detention facilities, and particularly the proposed West County
Detention Facility; the Finance Committee is also REQUESTED to study
the cost to operate the new jail. (Item No. 28 of Attachment II)
PASSED by the following vote:
AYES: Supervisors Fanden, Schroder, McPeak, Torlakson,
Powers
NOES: None
ABSENT: None
Supervisor Schroder referred to Attachment II and the list
of 44 items requiring analyses and reports to the Board. He recom-
mended that the assignment of prioritizing these items be referred
to the Finance Committee. Board members being in agreement, IT IS
SO ORDERED.
PASSED by the following vote:
AYES: Supervisors Fanden, Schroder,, McPeak, Torlakson,
Powers
NOES: None
ABSENT: None
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Joan Aiello, Children's Coalition, commented on the $50
million to build the new detention facility. She proposed scaling
down the construction project to save costs, and putting some of the
savings into mental health programs. She also expressed her belief
that mentally ill people should not be placed in jail. She pre-
ferred allocating funds for prevention programs such as child abuse
and alcohol and drug abuse programs. Ms. Aiello spoke of the need
for training programs for foster parents. She suggested the assign-
ment of staff to meet with the County' s contractors to discuss the
need to cut program costs as well as solicit their assistance in
achieving the required economies.
Supervisor Fanden suggested that consideration be given to
having various department heads discuss prevention programs with the
Board.
Therefore, on recommendation of Supervisor Fanden, IT IS
ORDERED BY THE BOARD that the County Administrator is REQUESTED to
arrange a schedule for departments to meet with the Board to discuss
either existing prevention programs or implementation of prevention
programs as proposed by Ms. Aiello.
PASSED by the following vote:
AYES: Supervisors Fanden, Schroder, Torlakson, McPeak
NOES: None
ABSENT: Supervisor Powers
All persons desiring to speak having been heard, Vice
Chairman McPeak, (on behalf of Chairman Powers) recessed the meeting
to 2 p.m.
At 2 p.m. the Board reconvened (all five Board members
present) and proceeded with the hearing on the Proposed County Budget.
Carolyn Robertson, Executive Director, Court Appointed
Special Representative Program, 2001 Salvio Street, Suite 9 ,
Concord, spoke about the Program and the work of her agency with the
assistance of volunteers in representing hundreds of children in the
juvenile court process. She requested an allocation of $50,000.
Dr. Kermit Wiltse, also speaking on behalf of the Court
Appointed Special Representative Program, requested funds for the
Agency. He spoke about the services provided by the volunteers and
the number of children represented. Dr. Wiltse urged the Board to
approve Ms. Robertson' s request.
Supervisor Powers requested the County Administrator to
report to the Board on Tuesday, August 5 , 1986 , on the feasibility
of funding Ms. Robertson' s request.
The County Administrator presented a report, dated
July 30, 1986 , recommending (1) the addition of 20 deputy sheriff
positions to the Sheriff' s Department, and (2) an additional alloca-
tion of $219 ,000 to the Sheriff' s Budget for the 1986-1987 fiscal
year (revenue offset is $119 ,000 , resulting in net County cost of
$100,000) . He advised that this would control overtime costs at the
jail , particularly in the 1987-1988 fiscal year. The new positions
would also be used to offset the increased staffing requirement for
the new jail .
Paul Katz , President, Contra Costa Employees Association,
Local 1, advised that although he had no opposition to the County
Administrator's recommendations, he urged the Board to consider
establishment of the correctional officer classification to provide
staffing for detention facilities.
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Board members agreed to approve the recommendation of the
County Administrator for additional positions in the Sheriff' s
Department. However, Supervisor Powers requested that a separate
budget for overtime be established for that Department as a means of
monitoring or controlling these costs and that periodic reports of
its progress be made.
Charles Eddy, Children' s Home Society of California,
245 17th Street, Oakland, urged the Board to support the Probation
Officer's recommendation to expend $37,541 for a contract with
Sherman House, a facility providing shelter to runaways and/or
children beyond parental control in conjunction with the County' s
601 Program. He commented on the rising incidence of teen suicides
and the increased demand for services provided at Sherman House, which
has only a total of seven beds. He expressed concern that his
Agency had to refuse 88 requests for shelter in 1985-1986 . Mr. Eddy
stated that the 601 Program does not receive any United Way funds.
He spoke about his desire to establish satellite facilities around
the County to address the needs of the 601 population.
Mark Finucane, Director of the Health Services Department,
and Stuart McCullough, Mental Health Director, advised of their
willingness to assist the Probation Department with mental health
staff or development of a program to identify teens with mental
health problems. Dr. Hartog, a psychiatrist, stressed the need for
training Probation Department staff to develop skills in identifying
potential suicides.
Gerald Buck, County Probation Officer, advised of imple-
mentation of a program as recommended by ;a Task Force on Suicide
Prevention to address this problem. He commented on the need for
the psychologist position.
Supervisor Powers requested the, County Administrator to
arrange to meet with the Health Services ;Director and Probation
Officer to develop recommendations for funding a Suicide Prevention
Program at Juvenile Hall.
William R. Richardson, Chairman, Juvenile Justice and
Delinquency Prevention Commission, 101 Austin Lane, Alamo, expressed
support for the establishment of the psychologist position at
Juvenile Hall, funding of the contract for Sherman House, and the
additional positions for the Probation Department.
Warren Nelson, United Clerical Employees, AFSME, Local 2700,
expressed support for the additional analyst position in the
Personnel Department and the six positions requested by the District
Attorney. He commented on the holding facilities at the Delta
Municipal Court and the exposure of clerical staff to detainees.
Mr. Nelson urged the Board to proceed with the remodeling of that
court facility as soon as possible. He also requested the review of
the clerical positions staffing the traffic courts and expressed the
belief that their assignments are more representative of courtroom
clerks.
Reverend John M. Humphreys, representing the Contra Costa
Council of Churches and the Roman Catholic Diocese of Oakland, spoke
of the counseling services provided by chaplains to patients at the
hospital. He advised that these counseling services are an exten-
tion of the Clinical Pastoral Program operated by the Council of
Churches. Reverend Humphreys advised that the program is cost
effective and urged the Board to allocate $23,000 to continue the
program at the hospital.
Board members expressed support for the chaplaincy ser-
vices and were advised that money is in the budget at the same level
as last year to fund this service.
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t
All persons desiring to speak having been heard, IT
ORDERED BY THE BOARD that the hearing on the proposed County Budget
is CONTINUED to Thursday, July 31, 1986 , at 10 a.m.
PASSED by the following vote:
AYES: Supervisors Fanden, Schroder, McPeak, Torlakson,
Powers
NOES: None
ABSENT: None
1 hereby certify that chis is a true and corm0 ropy of
an action taken and entered on the minute:- of the
Board of Supervisors on the da?e shown.
ATTESTED:_) ..L � ,, lfz'6
PH,'L di--'Ch OR, Cferk of Vie Board
of Supervisors and County Administrator
By Q, ��9�G�G" , Deputy
cc : County Administrator
Auditor Controller
Health Services Director
Sheriff-Coroner
Probation Officer
Welfare Director
5 -
OFFICE OF COUNTY ADMINISTRATOR RECEIVED
CONTRA COSTA COUNTY JUL 3 01986
Administration Building
Martinez, California LWC PHIL A?CHE10.1
CLERK 80AA,OF$IIPrk""11 11
CON;iA C S1*CO.
Ta Board of Supervisors Date : July 29, • 1986
From : Phil Batchelor, Subject: PUBLIC WORKS ITEMS NEEDING
County Administrator REBUDGETING
Attached is a list of Road projects approved in prior years which
will continue into 1986-87 . These items should be rebudgeted to
reflect work expected for 1986-87 .
A summary of the changes is as follows:.
Budget Unit Number and Name Expenditure Revenue
0662 Road Construction - 2,937 , 504 2,937, 504
Road Fund
0671 Road Maintenance - 2,510,425 2, 510,425
Road Fund
Total $5,447,929 $ 5,447,929
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KEH:msb
Attachment
PUBLIC WORKS DEPARTMENT
CONTRA COSTA COUNTY
DATE: July 18 , 1986
TO: Phil Batchelor, County Administrator
FROM: ` Michael Walford, Public Works Directo
SUBJECT. Rebudget Items for 1986-37 Budget
Please rebudget the following items from 1985-86 to 1986-87 with offsetting
revenue.
Project Name WO# Exp. Coding Rev. Coding Amount
Road Capital (0662 Road Fund)
1985 Hazard Elim
Safety HES 4076 :Q662-231.9_.. ` 0662-9523 $ 178,200
Lone Tree Way FAS 4010 0662-2319 0662-9523 675 ,000
Fourth St. Bridge FBR 4302 0662-2319 0662-9523 55 ,700
Vasco Rd. Bridge FBR 4305 .0662-2319 0662-9523 250,000
Hazard Elim. Sfty. 1984 4289 0662-2319 0662-9523 64,200
Hazard Elim. Sfty. 1984 4239 0662-2319 0662-9350 70,000
Appian Way FAU 4177 0662-2319 0662-9523 1 ,047 ,200
Highway 4/Pacheco Blvd. 4230 0662-2319 0662-9350 30,000
Bishop Ranch Sig. Dsn. 4307 0662-2310 0662-9755 8,093
Minor Road Bike Lane 4257 0662-2319 0662-9350 82,915
Bailey Road Widen 4316 0662-2319 0662-9523 190,000
Bailey Road Widen 4316 0662-2319 0662-9755 134,000
McAlvoy Road Crossing 4317 0662-2310 0662-9755 7,882
Bailey Road/Canal Sig. 4312 0662-2319 0662-9755 45,446
Norris Canyon Road 4324 0662-2310 0662-9755 22 ,000
Alcosta Blvd. AOB 4142 0662-2319 0662-9755 71 ,842
2
Camino Ramon Sig. 4315 0662-2310 0662-9755 1 ,670
Olympic Blvd. Sig. 4318 0662-2310 0662-9755 374
San Pablo Ave. Sig. 4319 0662-2310 0662-9755 2,982
Total Org 0662 $2 ,937 ,504
ROAD MAINTENANCE (0671 - General Fund)
Alhambra Valley Road 6704 0671-2319 0671-9523 97,200
Castro Ranch Road 6713 0671-2319 0671-9523 507 ,000
Ygnacio Valley Road 6714 0671-2319 0671-9523 125 ,000
San Pablo Dam Road I 6733 0671-2319 0671-9523 1 ,338,625
Austin Ct. FEMA 6731 0671-2319 0671-9523 20,000
Austin Ct. FEMA 6731 0671-2310 0671-9755 8,000
Zander Dr. 6735 0671-2319 0671-9523 414,600
Total Org 0671 $2,510,425
TO: BOARD OF SUPERVISORS
FROM: Budget Committee Contra
DATE;
July 25, 1986 to Costa
^ _
111111T:RECOMMENDATIONS ON THE 1986-87 FINAL BUDGET ' ",
SPECIFIC REQUEST(S) OR RECCNMENDATION(S) & BACKGROUND AND JUSTIFICATION
RECOMMENDATIONS:
1. Adopt the attached Committee report with the amendments discussed
below and approve the Committee' s recommended changes to the Proposed
Budget.
2. Authorize the Auditor-Controller to make technical adjustments to the
budget when actual balances are known.
3. Review the Committee. referral items and direct that appropriate action
be taken.
BACKGROUND:
During Budget Committee deliberations on the Proposed Budget, the Board of
Supervisors expressed interest in considering many items if funding could
be identified. A discussion of each of those items follows. Attachment I
contains account totals for these items . as well as technical . changes
brought out by staff.
Attachment II presents a listing of items to be studied in the future which
emerged from the Budget Committee deliberations. The responsibility for
conducting the research is also indicated for your reference.
.Finally, several outstanding items were noted at the Budget Committee
deliberations as being under study. These items will be presented to the
Board at the Public Hearing for appropriate action.
SUPPLEMENTAL ITEMS:
1. Budget Unit 0357 - Community Development
Additional Revenue $ 8,000
Additional Expenditure 168,000
CONTINUED ON ATTACHMENT: YES SIGNATURE;
RECOMMENDATION OF TY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE
APPROV OTHER
SIGNATURE I S :
ACTION OF BOAR ON APPROVED AS RECOMMENDED
_..-.. OTHER
* Budget Unit 0357 - Community Development (Continued)
Discussion:
The County is expected to award a contract for extensive work on the
County' s general plan some time during 1986-87 . An additional
$160, 000 is needed to supplement the $180,000 which is already
included in the budget in order for this project to proceed on
schedule. The $8,000 in revenues will offset the cost of temporary
clerical help for the SB 878 Program and increased support to Area
Planning Commissions.
2. Budget Unit 0001 - Board of Supervisors
Additional Expenditure $ 25,000
Discussion:
The issue of a countywide Human Relations Commission is expected to be
reviewed by the Mayor' s Conference in August. In anticipation of
their action, the County' s share of up to $25,000 is recommended for
allocation. This is the maximum amount expected to be needed with a
city-county-foundation-school district joint effort.
3 . Budget Unit 0010 - Auditor-Controller
Additional Expenditure $ 250, 000
Discussion:
The supplemental property tax process has been partially automated in
the last several years within the offices of the Assessor, Auditor and
Tax Collector. Completing this project will result in efficiencies
within those departments, and increased tax revenues.
4. Budget Unit 0020 - Purchasing
Additional Expenditure $ 150,000
Discussion:
A manual system for purchasing currently exists involving the
Purchasing Division of the General Services Department and the
Accounts Payable System of the Auditor' s Office. The computerization
of vendor and commodity data will result in operational efficiencies.
Additionally, there should be savings in purchase prices because of
better informed decisions regarding the timing, grouping and awarding
of purchases.
5. Budget Unit 0035 - Personnel
Additional Expenditure $ 30,000
Discussion:
The Personnel Department has suffered declining staff in the face of
increasing workload. One additional analyst position could provide
increased outreach and improve the current affirmative action efforts
of the department.
6. Budget Unit 0150 - Insurance
Additional Expenditure $ 500,000
Discussion:
The Committee recommends that prudence requires an increase of
$500,000 to the insurance reserve.
Liability claims paid in fiscal year 1984-85 and 1985-86 were double
the amount budgeted for those respective fiscal years. A recently
prepared actuarial study recommended that the reserve be increased
significantly.
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7 . Budget Unit 0255 - Center for Human Development
Additional Expenditure $ 22,500
Discussion:
The Center for Human Development requests matching funds for a grant
in cooperation with the Sheriff ' s Office. Supervisor Torlakson
suggested discussion of this item at the Public Hearing. The amount
included would preserve the current County dollar match at its 1985-86
level.
8. Budget Unit 0145 - Contra Costa Health Plan Subsidy
Additional Expenditure $ 143 ,000
Discussion:
The Health Services Department has requested $143,000 to have the
County pick up the current members' share of Health Plan premiums;
additional members recruited because of the no-employee-share
provision are expected to be significant.
9. Budget Unit 0467 - Mental Health Contractor COLA
Additional Expenditure $ 250,000
Discussion:
The Health Services Department did not allow for cost-of-living
adjustments for Mental Health Contractors in the proposed budget
because of their budget situation. Board policy provides for
adjustments for contractors which approximate the County employee
adjustments. Accordingly, $250,000 is recommended for this fiscal
year to accomplish the Board' s policy.
10. Budget Unit 0500 - Social Services - Foster Home Recruitment
Additional Expenditure $ 36,000
Discussion:
Foster Home recruitment was discussed with the Board at a recent Board
meeting. It is felt that a minimal amount would provide great
benefits to the foster home recruitment effort. . At this time, it is
recommended that $36,000 be set aside for enhanced foster home
recruitment.
11. Budget Unit 0146 - Retiree Health Benefits
Additional Expenditure $ 250, 000
Discussion:
The County has traditionally picked up a share of retirees ' costs for
health benefits. Certain "vested" rights have accrued to retirees as
a result of this practice. The recommended amount would provide for
the current method of support to =current and new retirees. County
staff were directed to pursue possible alternatives to the current
system, including possible incentives to join CCHP so that this cost
may be diminished in the future. The money is being reserved because
there appears to be no alternative at this time.
12 . Health Department - Reserve Fund
Additional Expenditure $ 1, 250,000
Discussion:
The Committee agreed to reserve up to $1, 250,000 to cover potential
reductions in M.I .A. funds of $1,100,000 and a potential shortfall of
$150,000 to medical services in detention facilities. These monies
are not to be appropriated to the Department unless they are needed.
These monies will be appropriated in Budget Unit 0150 - Insurance.
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13 . Budget Unit 0532 - General Assistance
Additional Expenditure $250,000
Discussion•
There is concern that consideration should be given to raising the
current General Assistance rate. This could have significant cost
impacts on the County. A "market-basket" survey is currently
underway, and the results are expected by September. It is expected
that the Board will need to take action to increase this amount by
some time in 1986-87 . A minimum amount of $250,000 should be budgeted
for that purpose.
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Attachment I
SUMMARY OF CHANGES MADE ON JULY 21, 1986
Expenditures Revenues
0001 Board of Supervisors $ 25,000
0005 General County revenue $ 1,142,898
0010 Auditor-Controller 250,000
0020 General Services - Purchasing .150,000
0035 Personnel 30,000
0036 Personnel Merit Board 6, 500
0077 Miscellaneous Property 18, 370
0200 Superior Court <154, 650>
0150 Insurance 500,000
0215 Delta Court <2, 000>
0238 Grand Jury 1,700.
0242 District Attorney <3 , 665>
0325 Justice System Programs 918 1,255
0340 Building Inspection 359,000 359, 000
0353 Recorder Micro. /Modern. 25,000 25, 000
0357 Community Development 168,000 8,000
Total $ 1, 532,488 $ 1,377 , 838
SUMMARY OF CHANGES MADE ON JULY 22, 1986
Expenditure Revenue
0243 Public Defender $ 699
Total - 0 .- $ 699
SUMMARY OF CHANGES MADE ON JULY 23 , 1986
Expenditure Revenue
0005 General County Revenue $ 2, 332,294
0025 Management Information $ 100,000 - 0 -
0145 Employee Benefits 193, 000
0146 Retiree Health Benefits 250,000
0150 Insurance 1,250,000
0467 Mental Health 250,000
0500 Social Services 36,000
0532 General Assistance 250, 000
0579 Veterans Resources Center 3 , 294
Total $ 2, 332, 294 $ 2,332,294
-5-
Attachment I
ADDITIONAL CHANGES TO BE RECOMMENDED BY STAFF
Department Expenditure Revenue
0005 General County Revenue $ 157,000
0060 General Services
Telephone Exchange $ 57, 000
0255 Sheriff 219,000 119,000
0620 Library 100, 518
0008 Library 100, 518
Total $ 376, 518 $ 376, 518
GRAND TOTAL $ 4, 241, 300 $ 4,087 , 349
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Note:
The differences between the total expenditure changes and the
total revenue changes are accounted for from the fund balance.
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Attachment I
1986 -1987 BUDGET
LINE ITEM CHANGES
JULY 21, 1986
* Budget Unit Name and Number: Building Inspection - 0340
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 696,371 $ 359,000 $ 1, 055,371
Revenue
Total 9000 ' s $ 3,186,716 $ 359,000 $ 3 , 545,716
Discussion•
Increase reflects additional building permit revenue. Lower
interest rates have held steady and the building industry
continues to apply for permits on construction projects at a
higher than projected rate. The additional monies are to be used
for automation of client call-ins and land summary functions.
* Budget Unit Name and Number: Recorder Micro/Modern. - 0353
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 491, 500 $ 25,000 $ 516 , 500
Discussion:
To appropriate additional revenue to cover the costs of increased
occupancy and a reader-printer. Both of these items are directly
related to the Recorder-Micrographics Conversion Project.
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 105,850 $ 6,000 $ 111,850
Total 4000' s 0 $ 19,000 $ 19,000
Discussion:
At the time of the Recorder' s budget submission, the cost of
leasing certain space was not known. Recently, an estimate has
been received from General Services that would support an
additional appropriation of $6, 000. This amount should be
sufficient to cover rental of the space on 814 Main Street.
Additionally, the Recorder has recently requested that $19,000 of
funds allocated in 1985-86 for the purchase of a reader-printer
be reallocated into next year' s budget. The vendor has announced
a new product to be released shortly, and the Recorder wishes to
wait to purchase the new product.
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Attachment I
* Budget Unit Name and Number: District Attorney - 0242
Revenue
Proposed Final
Line Budget Budget
item Description Amount Change Amount
Total 9000 ' s $ 1,133,496 -$ 3 , 665 $ 1,129, 831
Discussion:
Reduction in State allocation for AB 90.
* Budget Unit Name and Number: General County Revenue - 0005
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 159,614,000 $1 ,142,898 $ 160,756 ,898
Discussion:
The revenue increase of $1,142,898 will offset the expenditure
increases which the Board asked be made. These additional
revenues include one-time property tax revenues and on-going
revenue from property taxes, sales taxes, interest earnings and
Motor Vehicle In-Lieu monies.
* Budget Unit Name and- Number: Community Development - 0357
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 403 ,800 $ 8,000 $ 411,800
Discussion:
Provides revenues to offset the cost of temporary clerical help
for the SB 878 Program and increased support to Area Planning
Commissions.
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000' s $ 2,721,269 $ 8,000 $ 2,729,269
Total 2000 ' s $ 493,822 $ 160,000 $ 653,822
Discussion:
The County is expected to award a contract for extensive work on
the County' s general plan some time during 1986-87 . An
additional $160,000 is needed to supplement the $180,000 which is
already included in the budget in order for this project to
proceed on schedule. The other $8, 000 is for temporary clerical
help for two programs.
-8-
Attachment I
* Budget Unit Name and Number: Board of Supervisors - 0001
Expenditure
Proposed . Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 302,490 $ 25,000 $ 327,490
Discussion:
The issue of a countywide Human Relations Commission is
expected to be reviewed by the Mayor' s Conference in August. In
anticipation of their action, the County share of up to $25,000
is recommended for allocation. This is the maximum amount
expected to be needed with a city-county-foundation-
school district joint effort.
* Budget Unit Name and Number: Auditor-Controller - 0010
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 876,632 $ 250,000 $ 1,126,632
Discussion:
The supplemental property tax process has been partially.
automatedin the last several years within the offices of the
Assessor, Auditor, and Tax Collector. Completing this project
will result in efficiencies within those departments, and in
increased tax revenues.
* Budget Unit Name and Number: Purchasing - 0020
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 67 ,448 $ 150,000 $ 217 ,448
Discussion:
A manual system for purchasing currently exists involving the
Purchasing Division of the General Services Department and the
Accounts Payable System of the Auditor' s Office. The
computerization of vendor and commodity data will result in
operational efficiencies. Additionally, savings in purchase
prices should result because of better informed decisions
regarding the timing, grouping and awarding of purchases.
-9-
Attachment I
* Budget Unit Name and Number: Personnel - . 0035
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000 ' s $ 1,700,093 $ 30,000 $ 1,730,093
Discussion:
The Personnel Department has suffered declining staff in the face
of increasing workload. One additional analyst position could
provide increased outreach and improve the current affirmative
action efforts of the department.
* Budget Unit Name and Number: Justice System Program - 0325
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 146,395 $ 1,255 $ 147 ,650
Discussion•
Reflects allocation from State budget for 1986-87 and consistent
with Board' s approval of County' s Subvention Program for 1986-87
on May 13, 1986 .
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 3000 ' s $ 107,112 $ 918 $ 108,030
Discussion:
Reflects allocation from adopted State budget for 1986-87 and
consistent with Board' s approval of County' s Subvention Program
for 1986-87 on May 13, 1986. '
* Budget Unit Name and Number: Superior Court - 0200
Revenue
Proposed Final .
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 11197,000 -$154,650 $ 1,042, 350
Discussion•
Juror fee revenue budget for 1986-87 was .received from the State
at the end of the fiscal year 1985-86 and became part of the
1985-86 fund balance. This adjustment allows the revenue
estimate for 1986-87 to accurately reflect current expectations.
-10-
Attachment I
* Budget Unit Name and Number: Personnel Merit Board - 0036
Expenditure
Proposed. Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000 ' s $ 51,483 $ 6, 500 $ 57,983
Discussion:
Temporary salaries in the amount of $6, 500 were requested and
granted last fiscal year to finance a position which would be
trained to replace the Executive Secretary. This replacement was
not hired last fiscal year resulting in a fund balance. The
replacement is scheduled to be hired this fiscal year.
* Budget Unit Name and Number: Grand Jury - 0238
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 70,000 $ 1,700 $ 71,700
Discussion:
To cover actual contract costs for Grand Jury' s portion of County
Audit. The proposed budget was developed before the County
entered into a contract for the audit for 1986-87 .
* Budget Unit Name and Number: Delta Municipal Court - 0215
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000' s $ 3 , 500 -$ 2,000 $ 1,500
Discussion:
Equipment purchased in prior year.
*
Budget Unit Name and Number: Insurance - 0150
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000' s $ 2,500,000 $ 500,000 $ 3,000,000
Discussion:
The Committee recommends that prudence requires an increase of
$500,000 to the insurance reserve. Liability claims paid in
fiscal year 1984-85 and 1985-86 were double the amount budgeted
for those respective fiscal years. A recently prepared actuarial
study recommended that the reserve be increased significantly.
-11-
Attachment I
* Budget Unit Name and Number: Miscellaneous Property - 0077
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 8,222,230 $ 18,370 $ 8,240,600
Discussion:
Funds office space for Supervisor Torlakson for 11 months.
JULY 22, 1986
* Budget Unit Name and Number: Public Defender - 0243
Revenue
Proposed Final
Line Budget Budget
item Description Amount Change Amount
Total 9000 ' s $ 84, 279 $ 699 $ 84,978
Discussion:
Adjustment in State allocation over the 1985-86 amount.
JULY 23, 1986
* Budget Unit Name and Number: Veterans Resources Center - 0579
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000' s $ 233, 545 $ 3,294 $ 236,839
Discussion:
To increase one permanent Intermittent Clerk-Typist position from
4/5 time to one, full-time permanent Experienced Level Clerk
Typist position. A majority of the costs are to be offset by
reduction in the Temporary Salaries Account.
* Budget Unit Name and Number: Social Service - 0500
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000' s $ 10,402,894 $ 36,000 $ 10,438,894
Discussion•
Foster Home Recruitment was discussed with the Board at a recent
Board meeting. It is felt that a minimal amount would provide
great benefits to the Foster Care Recruitment Program. At this
time, it is recommended that $36, 000 be set aside for enhanced
foster home recruitment.
-12-
Attachment I
* Budget Unit Name and Number: Employee Benefits - 0145
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000 ' s $ 1,950,000 $ 143 ,000 $ 2,093 ,000
Total 4000 ' s - 0 50,000 50,000
Discussion
The Health Services Department has requested $143 ,000 to have
the County pickup the current members' share of Health Plan
premiums; additional members recruited because of the no-employee
share provision are expected to be significant. Additionally,
selected employee benefits items are included for various
departments including possible safety equipment requested by the
Marshal.
* Budget. Unit Name and Number: Mental Health - 0467
Expenditure
Proposed . Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000' s $ 14,517,309 $ 250,000 $ 14,767,309
Discussion:
The Health Services Department did not allow for cost-of living
adjustments for Mental Health contractors in the proposed budget
because of their budget situation. Board policy provides for
adjustments for contractors which approximate the County employee
adjustments. Accordingly, $250,000 is recommended for this
fiscal year to accomplish the Board' s policy.
* Budget Unit Name and Number: Retiree Health Benefits - 0146
Expenditure
Proposed' Final
Line Budget Budget
Item Description Amount Change Amount
Total 20001s $ 8,000 $ 250,000 $ 258, 000
Discussion-
The County has traditionally picked up its share of retirees'
costs for health benefits. Certain "vested" rights have accrued
to retirees as a result of this practice. The recommended amount
would provide for a current method of support to current and new
retirees. County staff were directed to pursue possible
alternatives to the current system, including possible incentives
to join CCHP so that this cost may be -diminished in the future.
The money is being reserved because there appears to be no
alternative at this time.
-13-
Attachment I
* Budget Unit Name and Number: Insurance - 0150
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 3000 ' s - 0 - $. 1, 250,000 $ 1,250,000
Discussion•
The Committee agreed to reserve up to $1,250,000 to cover
potential reductions in M.I .A. funds of $1,100,000 and a
potential shortfall of $150,000 to medical services in detention
facilities. These monies are not to be appropriated to the
department unless they are needed.
* Budget Unit Name and Number: General Assistance - 0532
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 3000 ' s $ 4,412,000 $ 250,000 $ 4, 662,000
Discussion•
There is concern that consideration should be given to raising
the current General Assistance rate. This could have significant
cost impacts on the County. A "market-basket" survey is
currently underway, and the results are expected by September.
It is expected that the Board will need to take action to
increase this amount by some time in 1986-87 . A minimum amount
of $250,000 should be budgeted for that purpose.
* Budget Unit Name and Number: Management Inform. System - 0025
Expenditure
Proposed Final
Line Budget Budget
Item Descriptionu Amount Change Amount
Total 4000 ' s - 0 - $ 100,000 $ 100,000
Discussion•
Cal I .D. is a statewide effort being initiated to automate the
task of identifying fingerprints. The County' s share of start-up
costs for this program is approximately $100,000 and the cities
within the County will be asked to participate. Fingerprint
automation will, according to the Sheriff, lead to significant
clearances for crimes such as burglary.
* Budget Unit Name and Number: General County Revenue - 0005
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 160,756,898 $ 2, 332,294 $ 163 ,089,192
-14-
Attachment I
Budget Unit 0005: General County Revenue (Continued)
Discussion:
The revenue increase of $2,332,294 will offset the expenditure
increases which the Board asked be made. These additional
revenues include one-time property tax revenues and on-going
revenue from property taxes, sales taxes, interest earnings and
Motor Vehicle In-Lieu monies.
ADDITIONAL CHANGES TO BE RECOMMENDED BY STAFF
* Budget Unit Name and Number: General County Revenue - 0005
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 163,089,192 $ 157,000 $ 163 ,246,192
Discussion:
The revenue increase of $157,000 will offset the expenditure
increases which the Board asked be made. These additional
revenues include one-time property tax revenues and on-going
revenue from property taxes, sales taxes, interest earnings and
Motor Vehicle In-Lieu monies.
* Budget Unit Name and Number: Telephone Exchange - 0060
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000 ' s $ 195, 590 $ 57, 000 $ 252, 590
Discussion:
The functions of the Radio Communications Division of the
Sheriff ' s Office are being transferred to the Telephone Exchange
Division of General Services creating a new Communications
Division. This action provides funding for a new position of
Communications Manager to head the division as well as clerical
support.
* Budget Unit Name and Number: Sheriff - 0255
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 1000 ' s $ 18,127,120 $ 219,000 $ 18,346,120
Total 9000' s 6, 502,730 119,000 6,621,730
Discussion:
Provides additional deputies for patrol and detention, whose cost
in 1987-88 will be offset by savings in overtime. Revenues will
be generated by P.O.S.T. reimbursement from the State to offset
part of the training costs.
-15-
Attachment I
* Budget Unit Name and Number: County Library - 0620
Expenditure
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 2000 ' s $ 784,505 $ 100, 518 $ 885,023
Discussion:
The current property tax revenue as estimated by the Auditor is
$100,518 more than the estimate used in developing the proposed
budget. The increased revenue is being appropriated in the
Library budget to increase book purchases.
* Budget Unit Name and Number: County Library Taxes - 0008
Revenue
Proposed Final
Line Budget Budget
Item Description Amount Change Amount
Total 9000 ' s $ 6,135,915 $ 100, 518 $ 6,236,433
Discussion•
The current property. tax revenue as estimated by the Auditor is
$100, 518 more than the estimate used in developing the proposed
budget. The increased revenue is being appropriated in the
Library budget to increase book purchases.
-16-
Attachment II
BOARD REFERRALS MADE DURING BUDGET COMMITTEE
DELIBERATIONS ON 1986-87 BUDGET
DEPARTMENT ITEM ;
Auditor 1 . Provide copies of the Vuich Bill on Supplemental
Roll to Board of Supervisors and provide status on
other similar legislation and cost sharing.
CAO/Data 2. Study the need for a payroll system prior to the
Processing formal feasibility study.
CAO 3 . Review total budget for Human Relations
Commission, encourage city and school district
contributions, explore housing authority contri-
bution.
Library 4. Department to pursue revenues via raising
fines, soliciting funds from patrons and public
appeals to service clubs.
County Counsel S. Check to see if County Counsel is charging for
services to assessment districts, fee benefit
areas and drainage areas.
CAO/Public Wks. 6 . Develop phase-out schedule for Delta Ferry subsidy
and provide to Board of Supervisors.
Comm. Dev. 7 . Pursue "area of benefit" to cover increased cost
of providing services.
Comm. Dev. /CAO 8. Explore charges by other departments on
applications and whether cost recovery should
be increased from 65% to 750.
CAO/Comm. Dev. / 9 . Issue of transportation planning budget and charge
Public Works to Public Works. Also referred to Finance
Committee.
CAO 10. Issue of insurance reserves, claims, type,
involved departments. ! Also referred to Finance
Committee.
Comm. Dev. 11. Review concept of advancing funds for additional
redevelopment staff to- more quickly implement
redevelopment projects.
CAO 12. Finance Committee to review capital project plans
and develop recommendations about priority,
including review of leased facilities and
inventory of holdings.
CAO/Superior 13 . Review possible legislative changes necessary to
Court enhance revenues in Superior Courts.
CAO/Muni Ct. • 14. Review with municipal court judges the possibility
of increasing fines to offset the costs of needed
staff .
CAO/Muni Ct. 15. CAO to report to the Board on revenues received,
by jurisdiction, for traffic fines.
CAO/Muni Ct. 16. Pursue with Assembly Committee members the
financing for the Pleasant Hill Justice Center
and review financing options and schedule for
municipal court building program.
CAO/Muni Ct. 17 . Review feasibility of consolidating municipal
court administrative staff.
-17-
Attachment II
BOARD REFERRALS MADE DURING BUDGET COMMITTEE
DELIBERATIONS ON 1986-87; BUDGET
CAO/Muni Ct. / 18 . Review feasibility of two-way video arraignments.
Gen. Services
CAO/Muni Ct. 19 . Review feasibility of taping misdemeanor pro-
ceedings in lieu of using court reporters.
CAO/Muni Ct. 20. Review feasibility of double shift in municipal
courts, as done in LA County.
Dist. Attorney 21. Report on child support efforts and delinquencies
by December 17, 1986 .
Agriculture 22 . Department to prepare report on pesticide program
for Board of Supervisors.
CAO 23 . Convene meeting of Public Defender, District
Attorney and Probation ,Departments to give progress
report on developments with the Richmond Admini-
stration Building.
CAO/Sheriff 24. Issue of adding 20 recruits - $100 ,000 in 1986-87 ,
and possible reduction in overtime budget to offset
cost of those positions in 1987-88.
CAO/Sheriff 25. Identify potential revenues which could be raised
as a result of Sheriff ' s Boat Patrol Program and
costs associated with that program, to see if some
revenues can be credited to the generating depart-
ments.
Sheriff/Comm. 26 . Work with Community Development to identify patrol
Dev. /County needs in new developments, and develop mitigation
Counsel measures as part of EIR process; review development
. of service districts to cover increased patrol costs.
CAO/ORC 27 . Review revenue potential from Penal Code Section
1203 . 1C (charges for incarceration) .
CAO/Sheriff 28. Study cost to operate new jail and prepare annual
schedule of current costs which are transferable.
CAO 29. . Work with public protection agencies to reduce
costs or increase efficiency, i.e. Volunteer Lawyer
Program.
CAO 30. Review office hours of departments and number of
telephone lines for those departments with high
volume calls from the public.
CAO 31. Study Taxpayer' s Association proposal related to
contracting out grounds and building maintenance.
CAO/Sheriff/ 32. Review possibility of having Sheriff ' s deputies
Marshal deliver prisoners to bailiffs in Walnut
Creek Municipal Courts, instead of requiring
bailiff to go to sallyport to receive prisoner.
Marshal/CAO 33 . Determine appropriate amount of safety equipment
for deputy marshals as soon as possible.
Probation/CAO 34. Study whether clerk position for collections can
be revenue offset.
Sheriff/CAO 35. Review possibility of ;increasing fees for work
furlough program to offset Probation' s cost of
supervision of that program.
-18-
Attachment II
BOARD REFERRALS MADE DURING BUDGET COMMITTEE
DELIBERATIONS ON 1986-87 BUDGET
CAO/Probation/ 36. Study cost savings involved in increasing
Sheriff intensive supervision services within
probation for county parole, thereby cutting
incarceration costs.
Probation 37 . Report on teen restitution program and other
innovative programs in' probation.
CAO 38. Review further use of volunteers.
Social Services 39. Prepare report on in-home supportive services
program for Board of Supervisors.
Hlth Ser/CAO 40. Health Services Department to report to the Board
by November 1 on status of 86-87 deficit and budget
balancing plans.
CAO 41. Progress report from Task Force on Funding County
Services to Board of Supervisors.
CAO 42. Review revenue potential for additional veterans
services positions.
Personnel/ 43 . Explore feasibility of developing shower facilities
Gen. Services for female employees, and the concept of sharing
costs for capital improvements.
Sheriff 44. Examine feasibility of rotation of "clean street"
to cover entire County.
-19-
SUMMARY OF PROCEEDINGS
BEFORE THE BOARD OF SUPERVISORS OF
CONTRA COSTA COUNTY
MEETING IN ALL ITS CAPACITIES
PURSUANT TO ORDINANCE CODE SECTION 24-2.402
WEDNESDAY, JULY 30, 1986
J_XAiV&9
CONTINUED to Thursday, July 31 , 1986 hearing on the Proposed
County Budget for the 1986-1987 Fiscal Year and allocation of
Federal Revenue Sharing Funds; REQUESTED Finance Committee to
review at its August 18, 1986 meeting funding for a comprehensive
study on staffing requirements for detention facilities, and par-
ticularly the proposed West County Detention Facility; REQUESTED
the Finance Committee to study the cost to operate the new jail
in West County; REQUESTED the Finance Committee to prioritize
those items referred to various County departments during the
Budget Committee' s deliberations; and REQUESTED the County
Administrator to develop a schedule for department heads to meet
with the Board to discuss prevention programs, particularly in
the area of child abuse, alcohol abuse and drug abuse.
sasYacsac�.r.x��������*s�F�F�F�F��E�E�E�FiEiFiE1E�F�EiF�F�fIF**�F#��E�FIE*�F�F�F*fit*�F��F�����F�IF�E
THE BOARD OF SUPERVISORS MET IN ALL ITS
CAPACITIES PURSUANT TO ORDINANCE CODE
SECTION 24-2.402
IN REGULAR ADJOURNED SESSION
WEDNESDAY July 302 1986
IN ROOM 107
COUNTY ADMINISTRATION BUILDING
MARTINEZ, CALIFORNIA
PRESENT: HONORABLE THOMAS M. POWERS
CHAIRMAN, PRESIDING
SUPERVISOR NANCY C. FAHDEN
SUPERVISOR ROBERT I. SCHRODER**
SUPERVISOR SUNNE W. MC PEAK
SUPERVISOR TOM TORLAKSON*
*Supervisor Torlakson arrived at 10 :30 a.m.
**Supervisor Schroder arrived at 10 :45 a.m.
PHIL BATCHELOR COUNTY ADMINISTRATOR AND
CLERK OF THE BOARD OF SUPERVISORS
CHIEF CLERK: Jeanne 0. Maglio
And the Board adjourned at 3:00 p.m. to meet in regular
adjourned session on July 31 , 1986 at 10:00 a.m. in the Board
Chambers, Room 107, County Administration Building, Martinez,
California.
Thomas M. Powers, Chairman
ATTEST:
Phil Batchelor, County Administrator
and Clerk of the Board of Supervisors
By
Jeanne 0. Maglio, Deputy Clerk