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Home My WebLink AboutRESOLUTIONS - 11302004 - 2004-677 ,i Contra TO: HOARD OF SUPERVISORS M ` Costa FROM: John Cullen,Director - County and Human Services r ••n rcIr Jahn Cottrell, Director D. In Home Supportive Services, Public Authority DATE: November 30, 2004 SUBJECT: PERSONNEL ACTIONS IN THE IN HOME SUPPORTIVE SERVICES (HISS) PUBLIC AUTHORITY OF EMPLOYMENT AND HUMAN SERVICES DEPARTMENT. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RE.Ct1L MENDED ACTIONw RECLASSIFY two (2)Public Authority 311 Benefits Clerk positions (Cade 81H8)to Senior Benefits Clerk positions(Code 8I117) at Step 5;RECLASSIFY one(1)Public Authority Benefits Clerk position(Code 811-16) to Senior Benefits Clerk position.(Code 81H7) at Step 5;RECLASSIFY one (1)Registry Training Specialist- Public Authority position(Code 81H3)to Administrative Services Assistant position(Code APVA), Step 2; ADJUST Step of one(1)Public Authority Senior Benefits Clerk position,Employee#66839, from Step 3 to Step 5;ADD one(1)Public Authority Senior Benefits Clerk position(Code 8IH7)at Step 5;in the In Horne Supportive Services (IHSS)Public Authority of the Employment and Human Services Department. EINANCIAT.IMPACT- The current monthly Public Authority position(s) compensation amount totals $54,374.21 and with the changes in positions,the compensation will equal a total monthly amount of $56,361.58, a difference of$2,981 (including fringe benefits of$994). For the remainder of FY 2004/05 the additional cost will be$20,867. The cost of the reclassified positions has been budgeted within the Public Authority and will be financed from the Public Authority funding. (See Public Authority Compensation Chart attached) BACKGROUND, Currently the program manager's span of over site is too large for efficiency. Restructuring will reduce the program manager's ratio from 1:11 to 1:6. The reduced ratio will enable the program manager and supervisor to concentrate on quality assurance activities,consumer and provider problem solving, and day-to-day operational efficiency. The restructure of positions will streamline the enrollment process for both consumer and provider. Rather than splitting the functions of enrollment and benefits, the new structure will combine the two fl�`Ctions making it easier for consumers and providers to navigate the system. CONTINUED ON ATTACHMENT:.._L� SIGNATUI -55E, MENDATiON OF COUNTY ADMINISTRATOR RECOMMENDATION OF', O? f#{/COMMITTEE PROVE OTHER SIGNATURES, ACTION OF BOAR 0$ r: d f r:`� APPROVED AS RECOMMENDED �`" OTHER VOTE OF SUPERVISORS i I HEREBY CERTIFY THAT THIS IS A TRUE UNANIMOUS(ABSENT V I AND CORRECT COPY OF AN ACTION'TAKEN AYES: _ NOE -"' AND ENTERED ON THE MINUTES OF THE BOARD ABSENT: ABV AIN: OF SUPERVISORS ON THE DATE SHOWN. ATTESTED ` r s ', JOHN SWEETEN,CLERK OF TH$BOARD OF•' SUPERVISORS AND COUNTY AdIMINISTRATOR Contact: JOAN CULLEN,EHSD JOHN COTTRELL,IHSS 6-1257 EHSD(CONTRACTS UNIT)-ER 5' COUNT ADMINISTRATOR BY i °'' —,DEPUTY AUDITOR-CONTROLLER THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adapted this Resolution on December 14, 2004, by the following vote: AYES: SUPERVISORS GIOIA, UILREMA, GREENBERG AND DeSAULNIER NOES: NONE ABSENT: SUPERVISOR FEDERAL D.GLOVER ABSTAIN:NONE Resolution No. 2004/1il Subject: PERSONNEL ACTIONS IN THE IN ) HOME SUPPORTIVE SERVICES ) (IHSS) PUBLIC AUTHORITY OF ) EMPLOYMENT AND HUMAN ) SERVICES DEPARTMENT } WHEREAS, the In Home Supportive Services (IHSS) Public Authority of Employment and Human Services Department has determined that adjusting its organizational structure will result in greater efficiency; AND WHEREAS, the program manager's current span of control of 1:11 is excessive and not conducive to the efficient delivery of services; AND WHEREAS, the recommended changes will result in the program manager's span of control being reduced to 1:6, which will allow additional quality assurance activities, consumer and provider problem solving, and day-to-day efficiency; NOW, the Board of Supervisors in its capacity as goveming Board of the County of Contra Costa, and all districts which it is the ex-officio governing Board, RESOLVES THAT: The following personnel actions shall be effective December 1, 2004: RECLASSIFY two Public Authority 311 Benefits Clerk and one Public Authority Benefits Clerk positions to Senior Benefits Clerk at step 5; RECLASSIFY one Registry Training Specialist — Public Authority position to Administrative Services Assistant at step 2; ADJUST Public Authority Senior Benefits Clerk, Employee ## 66839, from step 3 to step 5; ADD one Public Authority Senior Benefits Clerk position at step 5. 1 hereby certify that this is a true and correct ropy of an action taken and entered on the minutes of the Board of Supervisors on the date shown: ATTESTED: (date) DECEMBER 14,2004 JOHN SWEETEN, Cierk of the Board of Supervisors and County Administrator M By Contact: Human Resources Department, Personnel Services Division (5-1716) cc: Auditor-Controller County Counsel County Administrator Employment and Human Services Department, Administration RESOLUTION NO. 2004/ 6Z7 a -! r-) Zt -0 -0 -0 `6 � ;o ;O ;a ;o > 0 _0 -0 Ho -0 -V -u -0 -u�o XX X ;o 0 0 (Dm GCCCcmmmmC3.mxc " CCCCCmmmmm nuc C) t) finwaomw -soca o wtoa)wOoG)c)oc) G7TC7� rru)CnEn— F) G) rrr- rrUstnCn &icn 000C)C) --1 --4 -4-4 -M ;U 7 0 00000 -1 --4 t -i -Im� C7 � ar m w mmMXxzzzzmm > - � A _ ... ._, zzzzzm > - p) ori mmmmm0000 <(Dm -�G 03 mm{S7zzz Z Z m C , � � �. _ _ _ — W m "' su zzzzzG7C7G7L� om m N. � O3zzzG) G)G7C;SG� m� N -4 mmmmm(n (n(n0(f) 0 -bx N mmmmmcncnU) COU)() �)< W . cs n. mm-nm-11TTM-0 � Cm MzT -nT U 'U -U -r -Oman rt - m m -i=t=-iggmmmmDmcoo r -.{m - - - mmmmmmCO () P. a � ' Cr7U)(1)(f r� r�-r��n IrC 0 V� tAUi -rr- rr- rr-r- `U0 -j zs c ren �"+ 0 0 o 0 0 C/) cn (n n--4 < � �Cn o o ) ) U)(1Ct))(J) Cl) �y 7{7 � ;3 to CL `° d+c�t mmmmm—b � -b — m m0mmm -0rts r7 ov �cm dro r+' TT�T. 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