HomeMy WebLinkAboutMINUTES - 01311995 - 1.52 HOUSING AUTHORITY OF THE COUNTY OF CONTRA COSTA
TO: BOARD OF COMMISSIONERS
FROM: Richard J.Martinez,Executive Director
DATE: January 31, 1995
SUBJECT: COLLECTION LOSS WRITE-OFF FOR THE QUARTER ENDING DECEMER 31, 1994
SPECIFIC REQUEST(S) OR RECOMMENDATION(S) & BACKGROUND AND JUSTIFICATION
I. RECOMMENDED ACTION:
ADOPT Resolution No. 3734 approving collection loss write-off in the amount of$4,520.00 for
the quarter ending December 31, 1994,as recommended by the Advisory Housing Commission.
II. FINANCIAL IMPACT:
Uncollectible accounts impact on the budget by reducing total rental income. At the end of each
quarter,the Housing Authority takes action to write off those accounts which have been determined to be
uncollectible. For the quarter ending December 31, 1994,a collection loss write-off in the amount of
$4,520.00 is recommended.
III. REASONS FOR RECOMMENDATION/BACKGROUND
This collection loss is for the Conventional Program. The requested collection loss write-off
reflects a total of 13 accounts that are being recommended for write-off,representing an average of
$347.69 per account. The following chart illustrates the collection losses per quarter for the past four
quarters:
Conventional Program
09/94 $20,022.43
06/94 $11,972.63
03/94 $13,026.73
12/93 $14,973.65
Prior to a submission of an account for write-off,the staff makes every effort, including referral to
a collection agency,to collect money that is owed the Housing Authority.
At its Regular Meeting on January 23, 1995 the Advisory Hosuing Commission approved the
collection loss write-off in the amount of$4,520.00 and recommended adoption of Resolution No. 3734,
authorizing collection loss write-off by the Board of Commissioners.
IV. CONSEQUENCES OF NEGATIVE ACTION:
Should the Board of Commissioners elect to not adopt Resolution No. 3734,these accounts would
inflate the total accounts receivable for the Housing Authority and present a distorted financial picture.
CONTINUED ON ATTACHMENT: YES SIGNATURE -R � Yh
®o
RECOMMENDATION OF EXECUTIVE DIRECTOR RECOMMENDATION OF BOARD COMMITTEE
APPROVE OTHER
SIGNATURE(S) :
ACTION OF BOARD ON January 31, 1995 APPROVED AS RECOMMENDED X OTHER
VOTE OF COMMISSIONERS
I HEREBY CERTIFY THAT THIS IS A
X UNANIMOUS (ABSENT TRUE AND CORRECT COPY OF AN
AYES: NOES: ACTION TAKEN AND ENTERED ON THE
ABSENT: ABSTAIN: MINUTES OF THE BOARD OF
COMMISSIONERS ON THE DATE SHOWN.
ATTESTED January 31, 1995
PHIL BATCHELOR, CLERK OF
THE BOARD OF COMMISSIONERS
AND COUNTY ADMINISTRATOR
BY ACL �� , DEPUTY
THE BOARD OF COMMISSIONERS
HOUSING AUTHORITY OF THE
COUNTY OF CONTRA COSTA
RESOLUTION NO. 3734
WHEREAS, certain accounts of vacated tenants have been determined to be uncollectible by management,
and;
WHEREAS, a majority of these tenants accounts have been, or will be turned over to a collection agency
for continuing collection efforts;
NOW,THEREFORE,BE IT RESOLVED by the Board of Commissioners of the Housing Authority of the
County of Contra Costa that the following amounts be written off for collection loss for the
quarter ending December 31, 1994:
Conventional
Program
Dwelling Rent $2,116.42
Legal Charges 1,408.00
Maintenance& Other Surcharges 995.58
$4,520.00
PASSED ON January 31, 1995 by the following vote of the Board of Commissioners:
AYES: Supervisors Rogers, Smith, DeSaulnier, Torlakson and Bishop
NOES: None
ABSENT: None
ABSTAIN: None