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HomeMy WebLinkAboutRESOLUTIONS - 10031989 - 89-640 1-036 THE BOARD OF SUPERVISORS OF CONTRA COSTA COUNTY, CALIFORNIA Adopted this Order on October 3 19,019 by the following vote: AYES: S>>pervisors Powers , Fanden, Schroder, McPeak, Torlakson NOES: None ABSENT: None ABSTAIN: None In the Matter of Updating. Deep Class Provisions for the Class Resolution No. 89/ 640 of Family Support Collections Officer WHEREAS the Board of Supervisors has enacted Resolution 83/1 as amended, referred to as the Salary Regulations, and Section 20 of that Resolution relates to the compensation and terms and conditions of employment in deep classes; and WHEREAS the deep class of Family Support Collections Officer created via Resolution 81/154 in February 1981 has been subject to various changes making update to certain provisions in that Resolution appropriate; NOW THEREFORE: THE BOARD OF SUPERVISORS RESOLVES THAT: 1. . All provisions of Resolution 81/154 are rescinded effective September 1, 1989 and are replaced by this Resolution which relates to the terms and conditions of employment in the deep class of Family Support Collections Officer. 2. Salary Range Compensation in the class of Family Support Collections Officer shall be based on the following schedule: Level Salary Schedule Step Monthly Hourly P.I. Rate 5 $2580 $15.63 Specialized C5-1542 4 $2457 $14.89 Assignment - C 3 $2340 $14.18 (SMTA) 2 $2229 $13.50 1 $2123 $.12.86 5 $2270 $13.75 Journey C5-1414 4 $2162 $13.10 Assignment - B 3 $2059 $12.48 (SMVB) 2 $1961 $11.88 1 $1868 $11.32 5 $1990 $11.48 Entry/Experienced C5-1282 4 $1895 $10.93 Assignment - A 3 $1805 $10.41 (SMWF) 2 $1719 $ 9.92 1 $1637 $ 9.44 RESOLUTION NO, 89/640 3. Part-Time Compensation. A Family Support Collections Officer working Permanent Part-Time shall be paid a monthly salary in the same ratio to the full-time monthly rate to which the employee would be entitled as a full-time Family-Support Collection Officer as the number of hours per week in the part-time employee's work schedule bears to the number of hours in the full-time schedule. Other benefits to which the employee is entitled shall be assigned on the same pro-rata basis. If the employment is periodic and irregular (permanent-intermittent) , depending on departmental requirements, payment for hours worked shall be made at 'the hourly rate and step established for the work level (hereinafter referred to as level ) to which the employee has been assigned. 4. Compensation for Portion of Month. Any Family Support Collections Officer who works less than any full calendar month, except when on earned vacation or authorized sick leave, shall receive as compensation for his/her services an amount which is in the same ratio to the established monthly rate as the number of days worked is to the actual working days in such Family Support Collections Officer's normal work schedule for the particular month; but if the employment is intermittent, compensation shall be on an hourly basis. 5. Permanent new Appointment. A Family Support Collections Officer will be appointed at step 1 of Schedule A with the exception that new Family Support Collections . Officer with Family Support Collections Officer experience in a California County may be appointed within Schedule A at the appointing authority's discretion, up to the maximum step shown for each amount of experience in the table below: at least 6 months experience. . . . . . Step 2 of Schedule A at least 1 year experience . . . . . . . Step 3 of Schedule A at least 2 years experience . . . . . . Step 4 of Schedule A at least 3 years experience . . . . . . Step 5 of Schedule A So that incumbent employees with equivalent experience are not paid at a lesser salary step than newly hired employees with the same experience, when the appointing authority appoints a new Family Support Collections Officer at above the first step of Schedule A, the experience of currently , employed Family Support Collections Officers at lower steps on the Family Support Collections Officer - Schedule A salary range will be reviewed according to the same experience-step table shown above, with the exception of any employee who has had his/her last merit increment denied or had a special review date set. If a currently employed Family Support Collections Officer, not excluded above, has experience equal to that required for initial appointment to a step, ' the incumbent's step placement will be changed to equal the step maximum for his/her experience effective on the first of the month following the appointment unless the appointment is on the first work day of the month, in which case the step placement change will be 'effective the first of that month. At the time of the step placement change, the employee's anniversary date will be changed to 6 months from the effective date of the step change if the step was changed to step 2, or 1 year from the effective date of the step change if the step was changed to step 3, 4, or 5. 6. Journey Level Assignments. A Family Support Collections Officer , at the, entry/experienced level who meets the minimum qualifications for a journey level assignment and is assigned by the appointing authority to perform the duties of a journey level assignment on a permanent basis shall be placed at the salary step in Schedule B which is next higher than the rate he/she was receiving in Schedule A. In the event this step is less than five percent, the employee's salary shall be adjusted to the step in Schedule B which is not less than five percent greater than the next higher step if the new range permits such adjustment. Designation of an assignment to the journey level is the sole prerogative of the County. - 2 - Resolution no, 89_/640 7. Specialized Assignment. A Family Support Collections Officer who meets the minimum qualifications of the specialized assignment level and is assigned by the appointing authority to a specialized assignment position on a permanent basis shall be placed at the salary step in Schedule C which is next higher than the rate he/she was receiving prior to the assignment. In the event this step is less than five percent, the employee's salary shall be adjusted to the step in Schedule C which is no less than five percent greater than the next higher step if the new range permits such adjustment. Designation of an assignment to positions appropriate for specialized assignment compensation is the sole prerogative of the County. Continued incumbency in any of the above specialized assignments shall be dependent on the incumbent receiving a satisfactory performance evaluation from the appointing authority or designee at the, completion of six months tenure in the assignment and annually thereafter. 8. Re-employment. Family Support Collections Officers who terminate their service with the County in good standing and are subsequently re-employed as a Family Support Collections Officer within two years from the date of termination may be appointed at the level at which they were employed at the time of their termination provided that a vacant position exists at that level . Said appointment will be at the first salary step of the appropriate schedule, unless otherwise provided for by the appointing authority or designee in which case employees may be appointed up to the salary step of the level at which they were employed at the time of their termination. If a vacant position does not exist at the level the employee attained at the time of his/her termination said employee may be appointed to a lower level position provided that .a vacant position exists at the level . 9. Definitions and Application of Terms. (a) Reassignment means the movement from one work level to another within the deep class or from one work level position to another work level position within the deep class. (b) Promotion, Demotion, and Transfer. For the purpose of promotion, demotion and transfer to and from the deep class of Family Support Collections Officer, salary refers to and shall be based on the lettered- salary sub-schedule established for each of the work levels within the whole deep classification rather than on the bottom and top salary steps of the whole deep class. (c) Y-Rate means the withholding of a class-wide annual salary adjustment from an individual who has had his/her salary y-rated. 10. Anniversary Dates. Anniversary dates for employees initially appointed to the class of Family Support Collections Officer and incumbents in the class having step placement adjusted under provisions of Section 5 above shall be set as described below to allow both experienced and non-experienced empl-ogees to progress through the salary range steps with similar timing of merit reviews based upon acquired experience: (a) The anniversary date of an employee initially appointed to the class of Family Support Collections Officer at Steps 1 or 2 shall be the first day of the calendar month after the calendar month when he/she successfully completes six (6) months full-time service, except that when he/she began work on the first regularly scheduled workday of the month for his/her position which was not the first calendar day that month, the anniversary is the first day of the calendar month when he/she successfully completes six (6) months full-time service. I (b) The anniversary date of an employee initially appointed to the class of Family Support Collections Officer at steps 3, 4 or 5 shall be the first day of the calendar month after the calendar month when he/she successfully completes twelve (12) months full-time service, except that when he/she began work on the first regularly scheduled workday of the month for his/her position which was not the first calendar day that month, the anniversary is the first day of the calendar month when he/she successfully completes twelve (12) months full-time service. 3 FESOLUTION NO, 89/640 (c) The anniversary date of an incumbent employee who has had his/her step placement adjusted in accordance with Section 6 above due to advanced placement of a new employee shall have his/her anniversary date changed in accordance with paragraphs (a) or (b) above as appropriate. (d) Reassignment to Higher Level Position. The anniversary date of a Family Support Collections Officer who is assigned to a journey or specialized assignment levelposition shall remain unchanged. (e) Reassignment to Lower Level Position. The anniversary date of a Family Support Collections Officer who is reassigned from a higher level position to a lower level position (e.g. from specialized assignment to journey level ) shall remain unchanged. (f) Demotion. The anniversary of a Contra Costa County Employee who demotes to the class of Family Support Collections Officer is the first day of the calendar month after the calendar month when the demotion became effective. (g) Transfer. The anniversary date of an employee who transfers to the class of Family Support Collections Officer remains unchanged. (h) Re-employment. The anniversary of an employee appointed from a re-employment list is determined as for a new Family Support Collections Officer in (a) or (b) above. 11. Performance Evaluation. The performance of each Family Support Collections Officer shall be reviewed and evaluated by the appointing authority or designee on or before the employee's anniversary date and annually thereafter. 12. Salary Adjustment. (a) Based upon a review of each Family Support Collections Officer's performance the appointing authority may authorize and adjustment in the salary of that Family Support Collections Officer except in cases where an employee is already at the maximum salary step (step 5) of the salary schedule for his/her level . In the case of satisfactory performance such adjustment shall consist of an advancement of the employee's salary by one (1) step on the salary schedule established for that level of the class of Family Support Collections Officer. In the case of less than satisfactory performance, the employee's salary shall be held until such time as the performance of the employee is satisfactory. No salary adjustment shall be made unless an affirmative recommendation to do so is made by the appointing authority or designee and no provision of this section shall be construed to make the adjustment of salaries mandatory on the County. The appointing authority may recommend unconditional denial of the increment or denial subject to review at some specified date before the next anniversary. The salary of employees who are on leave of absence from their positions on any anniversary date and who have not been absent from their positions on leave without pay more than six (6) months during their anniversary year preceding the review date shall be reviewed on the anniversary date. Employees on stipendiary educational leave are excluded from the above six month limitation., Persons on military leave shall receive anniversary increments that may accrue to them during the period of military leave. (b) Effective Date. Adjustments to a Family Support Collections Officer's salary shall be effective on the employee's anniversary date. - 4 - Resolution no , 89/640 13. Salary on Promotion. A County employee who is promoted to a Family Support Collections Officer position from a class allocated to a lower salary range than the Schedule A salary range for Family Support Collections Officer, shall receive the salary on Schedule A which is next higher than the rate he/she was receiving before promotion.. In the event this increase is less than five percent, the employee's salary shall be adjusted to the step in Schedule A which is no less than five percent greater than the next higher step, if the Schedule A range permits such adjustment. 14. Salary on Demotion. A County employee who promotes from Family Support Collections Officer and is subsequently reinstated to the class as the result of demotion or failing probation will be reinstated to the level he/she attained prior to promotion. Applicable rules on layoff and displacement will be effectuated in the event a vacant position, at the level to which the employee is to be demoted, does not exist. When the employee demotes to a level of Family Support Collections Officer which has a salary schedule lower than the class from which the employee is demoting, he/she shall have his/her salary reduced to the monthly salary step of Family Support Collections Officer which is next lower than the salary he/she received before demotion. In the event this decrease is less than five (5) percent, the employee's salary shall be adjusted to the step on the appropriate salary schedule that is five percent less than the next lower step, if the schedule permits such adjustment. Whenever the demotion is the result of layoff, the salary of the demoted employee shall be that step on the applicable salary schedule which he/she would have achieved had he/she remained continuously in the position to which he/she has been demoted, all within range on the anniversary dates in the demotional class. If the demotion is a result of a failure of probation the employee shall be placed at the level and salary step he/she was at prior to being promoted. 15. Salary - On Voluntary Demotion, Notwithstanding Section 17 below, whenever any employee voluntarily demotes to Family Support Collections Officer at a level which has a salary schedule lower than the class from which the employee is demoting, his/her salary shall remain the same if the steps in the new (demoted) salary schedule permits, and if not, his/her new salary shall be set at the step next below his/her former salary. 16. Salary - On Transfer. Whenever a permanent employee moves to a Family Support Collections Officer position at a work level , the salary schedule of which is allocated to the same salary range as is the class of the position which the employee previously occupied, the employee shall continue to be compensated at the same step of the salary schedule/range to which the classes are allocated. 17. Salary on Re-assignment from a Specialized Assignment Position to a Lower Level ; Position. An employee who is reassigned from a specialized assignment level position to a lower level Family Support Collections Officer position during his/her first six (6) months at the specialized assignment level shall be placed at the salary step of the lower level position which the employee was at prior to his/her reassignment. An employee who is reassigned from a specialized assignment level position to a lower level position after having been at the specialized assignment level for over six (6) months shall have his/her salary held (y-rated.) until said salary is equal to or exceeded by a step on Salary Schedule B. Said employee will then be placed on Salary Schedule B at the step which is closest to his/hery-rated salary. If the employee's y-rated salary falls exactly between two steps in Schedule B the employee's salary will be set at the lower step. - 5 - Resolution no, 89/640 18. Reclassification of Position. The salary of an employee whose position is reclassified from a class on the basic salary schedule to the Family Support Collections Officer classification shall be established in accordance with the applicable sections of this resolution. An employee's salary who is in a, position that is reclassified from Family Support Collections Officer to another class on the basic salary schedule shall be determined based upon the Family Support Collections Officer's work level salary schedule and the provisions of Division 36 of the County Ordinance Code or other applicable deep class resolutions or ordinances. 19. Seniority. An employee's seniority for layoff and displacement purposes in the deep class of . Family Support Collections Officer shall be determined by adding (a) his/her length of service in other classes at the same . or higher salary levels as determined by the salary schedule in effect at the time of layoff and by adding (b) his/her length of service in the classes of Collection Services Assistant I, Collection Services Assistant II and Collection Services Officer to other service described in (a) above. Service for layoff and displacement purposes includes only the employee's last continuous permanent County employment. Other rules affecting seniority are contained in the Rules and Regulations of the County Civil Service Commission. 20. Other Provisions. Except as may be changed or modified by resolution hereafter, all provisions of the Salary Regulations are applicable to the deep class of Family Support Collections Officer. I hereby certify that this Is a true and correct copy of an action taken and entered on the minutes of the Board of Supervisors date shown. ATTESTED: 3 1gAq PHIL BATCHELOR,Clerk of the Board of Supervisors and County Administrator 9y --- ,Deputy cc ;- County Administrator Personnel 2nd fl Personnel 3rd fl District Attorney Resolution No . 89/640 - 6 -