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Home My WebLink AboutAGENDA - 11182008 - C.1 p TO: BOARD OF SUPERVISORS Contra FROM: JULIA R. BUEREN, PUBLIC WORKS DIRECTOR Costa DATE: November 18, 2008 County eon SUBJECT: APPROVE plans and specifications, AWARD and AUTHORIZE the Public Works Director, or designee, to execute a contract to the lowest responsive and responsible bidder for the Abatement and Demolition of 1700 Oak Park Boulevard project, Pleasant Hill area, (District IV) Project No. 4500-6X5028. SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDED ACTION: APPROVE plans and specifications, AWARD and AUTHORIZE the Public Works Director, or designee, to execute a contract in the amount of$214,075.00 to Pacific States Environmental Contractors,Inc.,the lowest responsive and responsible bidder for the Abatement and Demolition of 1700 Oak Park Boulevard project, Pleasant Hill area. (100% Special Revenue Funds) (District IV) Project No. 4500-6X5028. FISCAL IMPACT: Project will be funded by 100% Special Revenue Funds. Continued on Attachment: ® SIGNATURE: QM v` RECOMMENDATION OF COUNTY ADMINISTRATOR ❑ RECOM T[ OF BOARD COMMITTEE APPROVE ❑ OTHER SIGNATURE(S): L V r ACTION OF BOARD ON o(Ze�f4/G 20" , APPROVED AS RECOMMENDED � OTHERS❑ VOCE OF SUPERVISORS I hereby certify that this is a true and correct copy of an action UNANIMOUS(ABSENT ) taken and entered on the minutes of the Board of Supervisors on AYES: NOES: the date shown. ABSENT: ABSTAIN: ATTESTED: KE:kg DAVID TWA,Clerk of the Board of Supervisors and County G:\Const\BO\2008\11-18-08 Abatement and Demolition of 1700 Oak Park Boulevard Award.doc Administrator Orig.Div:Public Works Construction Division P, �i Contact: Kevin Emigh 13-2233) By Lr. � Deputy c: Auditor-Controller E.Kuevor,CAO County Counsel J.Kennedy,Redevelopment L.Dalziel,Real Property P.Brock,Finance Contractor Surety SUBJECT: Award of Contract for Abatement and Demolition of 1700 Oak Park Boulevard project, Pleasant Hill area. (District IV) Project No. 4500-6X5028 DATE: November 18, 2008 PAGE: 2 of 4 REASONS FOR RECOMMENDATIONS AND BACKGROUND: The Public Works Department received bids from the following contractors: BIDDER TOTAL AMOUNT BOND AMOUNTS Pacific States Environmental Contractors, Inc. $214,075.00 Payment: $214,075.00 11555 Dublin Boulevard Performance: $214,075.00 Dublin, CA 94568 Machado Brothers, Inc. Petaluma, CA 94952 Delta Oilfield Services, Inc. Woodland, CA 95776 Kemen & Son Engineering Contractors Paradise, CA 95969 Evans Brothers, Inc. Livermore, CA 94550 NICA DMT, Inc. Stockton, CA 95206 Alarcon Bohm Corp. Oakland, CA 94608 Silverado Contractors, Inc. Oakland, CA 94608 Peak Engineering, Inc. Oakland, CA 94621 Ferma Corporation Mountain View, CA 94043 PARC Services, Inc. Livermore, CA 94551 Delta Demolition Contractors, Inc. Brentwood, CA 94513 MARCOR Remediation, Inc. Dublin, CA 94568 •' SUBJECT: Award of Contract for Abatement and Demolition of 1700 Oak Park Boulevard project, Pleasant Hill area. (District IV) Project No. 4500-6X5028 DATE: November 18, 2008 PAGE: 3 of 4 1 The above-captioned project having been previously approved,and the plans and specifications having been prepared by,filed with,and approved by the Board of Supervisors,and bids having been duly invited and received by the Director of Public Works on October 21, 2008; and The general prevailing rates of wages, which shall be the minimum rates paid on this project,having been filed with the Clerk of the Board, and copies to be made available to any party upon request; and The Board of Supervisors having adopted the Mitigated Negative Declaration and a mitigation monitoring program pursuant to the California Environmental Quality Act, and a Notice of Determination having been filed with the County Clerk on December 14, 2006; and The Affirmative Action Officer having reported that the two lowest monetary bidders, Machado Brothers, Inc. and Delta Oilfield Services, Inc., have failed to document an adequate good faith effort to comply with the requirements of the County's Outreach Program, as provided in the project specifications, and the Affirmative Action Officer recommending rejection of Machado Brothers, Inc. and Delta Oilfield Services, Inc. bids; and Machado Brothers, Inc. and Delta Oilfield Services, Inc.,having been notified in writing of the Affirmative Action Officer's determination, and having failed to appeal it, as provided in the project specifications; and The bidder listed first above, Pacific States Environmental Contractors, Inc., having submitted the lowest responsive and responsible bid, which is $17,563.00 less than the next lowest bid; and The Affirmative Action Officer having reported that Pacific States Environmental Contractors, Inc. has documented an adequate good faith effort to comply with the requirements of the County's Outreach Program; and The Director of Public Works recommending that the bid submitted by Pacific States Environmental Contractors, Inc. is the lowest responsive and responsible bid, and this Board concurring and so finding; NOW, THEREFORE, the Board finds, determines and orders as follows: The Board APPROVES the plans and specifications for the project; and The Board DETERMINES that the lowest monetary bidders, Machado Brothers, Inc. and Delta Oilfield Services, Inc., have failed to document an adequate good faith effort to comply with the requirements of the County's Outreach Program, as provided in the project specifications, and the Board FURTHER DETERMINES that Machado Brothers, Inc. and Delta Oilfield Services, Inc.'s bids are non-responsive and REJECTS said bids on that basis; and The Board DETERMINES that Pacific States Environmental Contractors, Inc., as the lowest responsive and responsible bidder, has demonstrated an adequate good faith effort, pursuant to the specifications for this project, to comply with the requirements of the County's Outreach Program and FURTHER DETERMINES that Pacific States Environmental Contractors, Inc. has complied with the Mandatory Subcontracting Minimum; and SUBJECT: Award of Contract for Abatement and Demolition of 1700 Oak Park Boulevard project, Pleasant Hill area. (District IV) Project No. 4500-6X5028 DATE: November 18, 2008 PAGE: 4 of 4 The Board ORDERS that the contract for the furnishing of labor and materials for said work is awarded to Pacific States Environmental Contractors, Inc. at the listed amount and at the unit prices submitted in said bid, and that said contractor shall present two good and sufficient surety bonds as indicated above, and that the Director of Public Works shall prepare the contract therefore; and The Board FURTHER ORDERS that after the contractor has signed the contract and returned it, together with the bonds as noted above and any required certificates of insurance or other required documents, and the Director of Public Works has reviewed and found them to be sufficient,the Director of Public Works, or designee, is authorized to sign the contract for this Board; and The Board FURTHER ORDERS that in accordance with the project specifications and/or upon signature of the contract by the Director of Public Works,or designee,any bid bonds posted by the bidders are to be exonerated and any checks or cash submitted for security shall be returned; and The Board FURTHER ORDERS that the Director of Public Works, or designee is authorized to sign any escrow agreements prepared for this project to permit the direct payment of retentions into escrow or the substitution of securities for moneys withheld by the County to ensure performance under the contract,pursuant to Public Contract Code Section 22300; and Pursuant to Public Contract Code Section 4114,the Board DELEGATES its functions under Public Contract Code Sections 4107 and 4110 to the Director of Public Works, or designee; and Pursuant to Labor Code Section 6705, the Board also DELEGATES to the Director of Public Works or to any registered civil or structural engineer employed by the County the authority-to accept detailed plans showing the design of shoring, bracing, sloping or other provisions to be made for worker protection during trench excavation covered by that section; and The Board DECLARES that, should the award of the contract to Pacific States Environmental Contractors, Inc.,be invalidated for any reason,the Board would not in any event have awarded the contract to any other bidder, but instead would have exercised its discretion to reject all of the bids received. Nothing herein shall prevent the Board from re-awarding the contract to another bidder in cases where the successful bidder establishes a mistake, refuses to sign the contract or fails to furnish required bonds or insurance(see Public Contract Code Sections 5100- 5107). CONSEQUENCES OF NEGATIVE ACTION: The Abatement and Demolition of 1700 Oak Park Boulevard project will not occur.