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Home My WebLink AboutAGENDA - 12162008 - C.90 To: BOARD OF SUPERVISORS CONTRA FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES u COSTA DATE: December 16, 2008 .Ta ..= COUNTY coux''j SUBJECT: LEASE FOR 2523 EI PORTAL DRIVE, SUITE 101, SAN PABLO FOR THE HEALTH SERVICES DEPARTMENT (WW0672) (CP# 08-64) /go SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Lease with Jupiter Investments, L.L.C., for a three year term beginning December 1, 2008, and ending November 30, 2011, for approximately 1,800 square feet of clinic/office space at 2523 EI Portal Drive, Suite 101, San Pablo, at a monthly rent of $2,520, for the continued occupancy by the Health Services Department, under the terms and conditions more particularly set forth in the Lease. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease on behalf of the County, and EXERCISE any additional options to the Lease. 3. DETERMINE that the project is a Class 1(a) Section 15301 Categorical Exemption under the California Environmental Quality Act (CEQA). 4. DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk, and DIRECT the Director of General Services, or designee, to arrange for the payment of the handling fees to the Department of Conservation and Development and County Clerk for filing of the Notice of Exemption. FINANCIAL IMPACT The Lease will obligate the County to pay a total rent of $93,960 over the three-year term. The Lease costs were anticipated and budgeted in the Health Service Department's approved FY 2008/2009 budget. This lease will allow the Mental Health Services occupants of the County's building at 256 24th Street in Richmond to vacate that building and move to 2523 EI Portal Drive in San Pablo. The Health Services Department's move to the EI Portal building will allow the Health Services Department it to reduce its monthly expenses by approximately $10,000 per month. However, the County's expenses for the 24th Street building will be approximately $5,600 per month while the building is vacant. County staff is in discussions with the City of Richmond for the City to lease and occupy the 24th Street building. CONTINUED ON ATTACHMENT: YES SIGNATURE: COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): ACTION OF BOARD ON �C�ZrY� I(��C✓ � PPROVED AS RECOMME#DED •- OTHER VOTE OF SUPERVISORS J� UNANIMOUS(ABSENT AYES: _NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department cc: General Services Department I HEREBY CERTIFY THAT THIS ISA TRUE Real Estate Services Division AND CORRECT COPY OF ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller(via RES) ff 1 Risk Management(via RES) ATTESTED �Y1n � LSD i-WV Health Services(via RES) DAVID TWA,CLERK OF THE BOARD OF SUPERVISORS Jupiter Investments,L.L.C.(via RES) AND COUNTY ADMINISTRATOR BY V Vwt DEPUTY I:\LeaseMgt\Board Orders\2008-12-16\2523 EI Portal#101 BO.doc GM:gm Page 1 of 1 M382(10188) LEASE FOR 2523.EL PORTAL DRIVE, SUITE 1001, SAN December 16, 2008 PABLO FOR THE HEALTH SERVICES DEPARTMENT BACKGROUND The Health Services Department is consolidating its Mental Health Services in West County into the building located at 2523 EI Portal Drive in San Pablo. Doing so will vacate the County-owned building located at 256 24th Street in Richmond. In order to accommodate the move, additional space is needed at the EI Portal Drive location. This action will provide approximately 1,800 square feet of additional clinic/office space at 2523 EI Portal Drive, necessary to accommodate the move of Mental Health Services staff from 256 24th Street. The County will then seek to lease out.the 256 24th Street building for other civic uses, such as to the City of Richmond for its youth employment services programs. hLeaseMgt\Board Orders\2008-12-16\2523 EI Portal#101 BO.doc Page 2 of 2 M382(10/88) ........... CONTRA To: BOARD OF SUPERVISORS � '� � _�� FROM: MICHAEL J. LANGO, DIRECTOR OF GENERAL SERVICES '� s COSTA DATE: December 16, 2008 COUNTY SUBJECT: LEASE FOR 2523 EI PORTAL DRIVE, SUITE 101, SAN PABLO FOR THE HEALTH SERVICES DEPARTMENT (WW0672) (CP# 08-64) M0 SPECIFIC REQUEST(S)OR RECOMMENDATION(S)&BACKGROUND AND JUSTIFICATION RECOMMENDATION 1. APPROVE a Lease with Jupiter Investments, L.L.C., for a three year term beginning December 1, 2008, and ending November 30, 2011, for approximately 1,800 square feet of clinic/office space at 2523 EI Portal Drive, Suite 101, San Pablo, at a monthly rent of $2,520, for the continued occupancy by the Health Services Department, under the terms and conditions more particularly set forth in the Lease. 2. AUTHORIZE the Director of General Services, or designee, to EXECUTE the Lease on behalf of the County, and EXERCISE any additional options to the Lease. 3. DETERMINE that the project is a Class 1(a) Section 15301 Categorical Exemption under the California Environmental Quality Act (CEQA). 4. DIRECT the Department of Conservation and Development Director, or designee, to file a Notice of Exemption with the County Clerk, and DIRECT the Director of General Services, or designee, to arrange for the payment of the handling fees to the Department of Conservation and Development and County Clerk for filing of the Notice of Exemption. FINANCIAL IMPACT The Lease will obligate the County to pay a total rent of $93,960 over the three-year term. The Lease costs were anticipated and budgeted in the Health Service Department's approved FY 2008/2009 budget. This lease will allow the Mental Health Services occupants of the County's building at 256 24th Street in Richmond to vacate that building and move to 2523 EI Portal Drive in San Pablo. The Health Services Department's move to the EI Portal building will allow the Health Services Department it to reduce its monthly expenses by approximately $10,000 per month. However, the County's expenses for the 24th Street building will be approximately $5,600 per month while the building is vacant. County staff is in discussions with the City of Richmond for the City to lease and occupy the 24th Street building. CONTINUED ON ATTACHMENT: YES SIGNATURE: COMMENDATION OF COUNTY ADMINISTRATOR RECOMMENDATION OF BOARD COMMITTEE APPROVE OTHER SIGNATURE(S): `_ Q ACTION OF BOARD ON i\ �� Io�C✓ �� • --UPAS RECOMM DED .- OTHER VOTE OF SUPERVISORS / UNANIMOUS(ABSENT AYES: NOES: ABSENTS: ABSTAIN: MEDIA CONTACT: MICHAEL J.LANGO(313-7100) Originating Dept.:General Services Department I HEREBY CERTIFY THAT THIS IS A TRUE cc: General Services Department Real Estate Services Division AND CORRECT COPY OF AN ACTION TAKEN AND ENTERED ON THE MINUTES OF THE BOARD Accounting OF SUPERVISORS ON THE DATE SHOWN. Auditor-Controller(via RES) �� Risk Management(via RES) ATTESTED ,� Health Services(via RES) DAVID TWA,CLERK OF THE BOARD OF SUPERVISORS Jupiter Investments,L.L.C.(via RES) AND COUNTY ADMINISTRATOR BY V \ DEPUTY I:\LeaseMgt\Board Orders\2008-12-16\2523 EI Portal#101 BO.doc GM:gm Page 1 of 1 M382(10188) LEASE FOR 2523 EL PORTAL DRIVE, SUITE 1001, SAN December 16, 2008 PABLO FOR THE HEALTH SERVICES DEPARTMENT BACKGROUND The Health Services Department is consolidating its Mental Health Services in West County into the building located at 2523 EI Portal Drive in San Pablo. Doing so will vacate the County-owned building located at 256 24th Street in Richmond. In order to accommodate the move, additional space is needed at the EI Portal Drive location. This action will provide approximately 1,800 square feet of additional clinic/office space at 2523 EI Portal Drive, necessary to accommodate the move of Mental Health Services staff from 256 24th Street. The County will then seek to lease out the 256 24th Street building for other civic uses, such as to the City of Richmond for its youth employment services programs. I:\LeaseMgt\Board Orders\2008-12-16\2523 EI Portal#101 BO.doc Page 2 of 2 M382(10188)