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Home My WebLink AboutMINUTES - 01011972 - Agreements EOC AGREEMENTS: OFFICE OF ECONOMIC OPPORTUNITY 1972-1973 ti STORED: REEL #---2 /_INDEX # Z MAP #,__...... BOX #�._ • Contra Costa County Co=mmunity Action Agency CONTRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County loard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is u 0375-r_ 3. The Program Account is a. Name: Head Start Full Year-Part Day b. ?dumber: 22 4. The contractor is Martinez Unified School District referred to as "Delegate" in this contract. 5. The fund source for this -rant, the Department of Health, Education and Welfare is hereinafter referred to in this contract as the "Grantor". B. DFLMZATION OF ACTIVITIES 1. The Delegate will 'begin performance of this contract on or after January 1, 1972 and mr ll complete performance no later than —December 2 The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event <<rill the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by tae Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or trithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee u ith evidence of com^liance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. 5. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall be maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or ccmmitments were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall riot be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice to the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been made for the transfer of the delegate activities to another delegate or to the Grantee. In the event of any termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the contract. Notwithstanding the above, the Delegate shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtue of any breach of the contract by the Delegate and the Grantee may withhold any reimbursement to the Delegate for the purpose of set-off until such time as the exact amount of damage due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL CONDITIONS GOVEPVIVG CO:TFRA^TS 1. EXPENDITURE OF PROGFA1 FUTMS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantee directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives, or are specifically approved, shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROMB'TED. ' No person in the United States shall, on the ground of race, color, or national origin; be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The Delegate will comply with the regulations promulgated by the Grantor with the approval of the President, pursuant to the Civil Rights Act of 1964. 4. DISCRLM. 1NATION IN_ IPLOr.4ENT PROHIBITED. In all hiring or employment Wad e possible bEy or resulting from this grant action, each employer a. will not discriminate against any employee or applicant for employ- went because of race, treed, color, or national origin. b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. This requirement shall apply to, but not be limited to, the following: - 4 - • • employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other forms of compen- sation; and selection _`cr trcirino, irclr(Ung apprenticeship. The delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportxmity and this contract shall be governed by the provisions of all such Statutes and Executive Orders, including enforce- ment provisions, as set forth in Grantor directives. 5. RELIGIOUS INSTITUTIONS. The Delegate shall ensure that any part of the approved program that is conducted by a church or church related insti- tution is entirely non-sectarian in content and purpose, and that Grantor directives an grants and delegations to churches or church related instittitions are satisfied. D. Program funds spent under this contract are subject to five (5) pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 279541 in total performance of this contract, of which $19,000 will be contributed by the Grantee as Federal share, and of which $ 8,541 will be contributed by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timaly adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/HEid audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel fails below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate._ 4. The -Delegate-will liquidate-all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5. Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRA?f All activities carried out by the Delegate shall be in accord with the attached work program, consisting of 5 pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. - 5 - G. EXECUTION OF CONTRACT GRANTEE DELEGATE By: i�t4-6441, - By:.:��- C airman TITLE: Board of Supervisors TITLE: ATTEST: W. T. PAASCH, County Clerk As authorized by governing board action and ex-officio Clerk of the Board on 4 / ZJ - __ OEICIAL SFAL By: mo � r_ ORPQRA;TION, NOTA! TITLE: Deputy Clerk ,11 MY Commis;ion Expires April 7, 1972 921 Susano Street,Martinez,Calif.94553 Approved as to form: JOHN B. CLAUSEN, County Counsel By:sz� &144� TITLE: Deputy County Counsel (Revised 11/71) sc - 6 - • 1 t :'(.}::: r.;{,;{r{�'(( ��;hL;:.y}••yyy:{{{ }��';:{?•-r.{i}f}:?�!�1�1J: ,. K w o o vr.:•r U o G rC z f r.rr :r .rr...f ca Y ui b 0• I W N W X - {•%L :.}}:,?;� t•.}•:.;.:..r }}••i:::�:i:' :v. r..}. C 2 ["' f\ ro W 00 '::ti::;:::�:rr,:?%::i: :•}:•ti .. . 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C tom.C O W< w - N - w �J Q O= 1 r{ 4 M Oz cm .t— _ e •. i { I W N '1a .J u p < ~ .: 331 ~ W i W N in a ' W a °F12 FA ~ C a< e z 40 a c' w. u ' _ 409- F. 2 V < M 'O o W f UJ 0 O O i p Ck fa 11F a s �a N o o s 4-31 �, u tu s p n +J mini o o m H N I ro d 43 61- to �•' a. i u_ 0 0 - rq c U o U.R m ?+ 93 r-i 4-� x 'E) o W �; V J. Mi ca U1 F o[Y 4O < E u] 41 b a r < 41 _ cq O W N O � 33 t < CL N 43 0 cA F 4 ri O ca JC O I C W u u j_ o W n w oto r. WU cf ca a J F N W U w u( D .�7 H 4 N cS G k I uV ti 9 p a 4 = _ < I w H Q G = N M tt\ r' OFFICE OF ECONOMIC OPPORTUNOWAPPLICATION FOR COMMUNITY ACTION PROGIW PROGRAM ACCOUNT WORK PROGRAM Fora Approved = Com lete h question as directed in "•l l tor CAP Grant".) Budget Bureau JV o. 11bR015�" P tac9 � PPo).• g/ COMMUNITY ACTION AGENCY GRANT NO. Contra Costa County Board of Supervisors_ CG-0377 (7-36) PROGRAM ACCOUNT TITLE PROGRAM ACCOUNT NO. Fall Year Head Start - Part Day 22.. PROJECT TITLE(S) PROGRAM YEAR G Martinez Child Development Program WAD-DATE: 12/31/72 1. PURPOSE: PAGE NO.. a. What problems will you deal with in the program account? 1. b. What are the objectives of the program account and what benefits should result from its operation;► c. Why do you believe these results can be achieved? f 1 11. PARTICIPANTS a. flow many people are potentially eligible to take part in the program account? 1 b. What percentage of those eligible will participate? j 1 c. How will the poor and target area residents learn about and be recruited for the program? I. 1.. I d. What arc the selection criteria? 1. 111. PROGRAM _ a. That activities will be carried out in the work program? l & 2 b. What major steps will be taken to carry out the work program? 3 C. What are the strengths and weaknesses of your current program? 3. d. What changes are you proposing in this work program as compared with your current program? - 3 e. How will participants in one activity be referred to other activities or programs? 3. I. What follow-up activities will assist participants upon completion of the program? s 3 g. How will other members of the participant's family be involved in the program account or other programs?. ` 3 h. What facilities are needed for the operation of the program and where are they located? ` 3 i. What transportation is required and how will it be provided? j. That new equipment is needed? I 4 k. What problems do you foresee in carrying out the program? I V 1. How would you change the program under an expanded or reduced budget? IV. RESIDENT PARTICIPATION a. What are the functions and responsibilities of policy advisory groups set up for the program? b. How are members of policy advisory groups selected? C. What ideas of the poor and target area residents have been included in the work program? 4 CAP FORM 7 (REV. AUG 60) PREVIOUS EDITIONS ARE oaSOLETE. Paw l d 2: .:�; -ROGRAM ACCOUNT TITLE GRANT NO. FVU Year Head Start - Fart Day CG-0375 (7-16) IV. RESIDENT PARTICIPATION (Continued) PAGE 00. d. How will the poor and target area residents influence the program while it is being carried out? 4 e. What assistance will target area groups and neighborhood based organizations have to help them express their needs ^d interests related to the program and to administer programs directly? 4 V. ADMINISTRATION a. If all or portions of the program account are delegated, why did you decide to delegate? 4 " b. How will you advertise for.recruit and select staff?. 5 c. What functions once performed by professionals will be assigned to nonprofessional employees as a result of reassessment of professional job requirements? 5 d. Hoa will nonprofessional employees be helped to advance to higher level positions within the program? I 5 e. How will nonprofessional employees be helped to gain employment with agencies other than the CAA? 5 I. What volunteer services arra required in the program? 5 S. How will volunteers be recruited? 5 h. What consultant or technical assistance will be needed? 5 i. What staff training will be provided? 5 VI. COORDINATION ; a. Checkpoint procedures have been followed and forms are- [D ATTACHED EN NOT ATTACHED (If not esp(ofn) 4 05 II b. What other agencies in the community are dealing with problems related to the ptogram account? 5 c. What arrangements do you have with these agencies to coordinate their programs with the activities of the program account? 6 d. How have you encouraged other agencies to provide or help finance activities of the program account? i 6 f e. What changes in approaches to poverty problems do you foresee as a result of the operation of the program 6 account? i VII. EVALUATION a. How will the effectiveness of the program be evaluated? 6 b. How will recommendations for improvement be put into effect? t Vill. ADDITIONAL COMMENTS a. Provide other information ycu consider important in describing the purpose and operation of the program account. t{ 6 CAP FORM 7 (REV. AUG ce) GPO •61-306 page 2 of 2 • i . • MAR*EZ CHILD DEVELOR420T PROGRAM • Work Program for 1972 Full Year Head Start - Part Day - Program Account No. 22 I. PURPOSE A. Problems: There are a si--nificant number of Martinez children living in poverty who have health, education, and adjustment needs that should be met before they enter kindergarten. B. Ob3ectives: 1. Improve each child's health. 2. Improve each child's emotional and social development. 3. Strengthen each child's ability to think, reason, and speak clearly. 4. Help each child develop a degree of self-confidence and self-identity. 5. Increase each child's ability to get along with others. 6. Give each child many opportunities to enjoy success. 7. Develop in each child and his family a responsible attitude toward society. Expected Benefits: 1. Improved health. 2. Emotionally stable children ready for kindergarten. 3. Children prepared for reading readiness activities in kindergarten. 4.-6. Children who have learned to play together and have developed a degree of self-confidence. 7. Children and parents who are better oriented and prepared for successful participation in school activities. C. Results Expected: Past full year Head Start programs have attained nearly all of the objectives listed in I-B. to varying degrees. Children in past programs have entered kindergarten more adequately prepared for this educational experience than others from similar backgrounds who did not have the advantages of a Head Start experience. II. PARTICIPAWS .A. How many children are eligible in Martinez? Estimate 81 eligible children in Martinez target area. B. Percentage to be served: Nineteen (19) percent in Head Start. Thirty-seven 37 percent in AB-1331. C. , Announcements and recruitment: Newspaper, Head Start teacher, other staff members, project social aide worker, some assistance from County Social Service Department. D. Selection criteria: All children eligible in terms of OEO income guidelines. . are accepted on basis of "first come - first serve." III. PROGMI A. Activities: 1. Daily educational program: Daily program of activities is developed in terms of the needs of the children enrolled. Basic program activities include: (a) opportunities for child initiated ..activities, rhythm games; (b) quiet and active group activities; (c) creative activities; (d) large and small muscle activities as the children develop ability to use small muscles; (e) games and activities designed to give each child numerous opportunities to succeed and develop self- confidence; (f) a variety of indoor and outdoor activities planned to stimulate curiosity and give children opportunities to develop individual interests. The daily schedule of activities is as follows: Morning snack Free play Creative activities Clean-un - Story time Outdoor play Clean-up Lunch Prepare to go home 2. Nutrition: Emphasis is on simple nutritious meals. Menus are varied, and approved by the County Nutritionist. Food is served;cafeteria-family .(combination) style and is an enjoyable learning activity for the. children. Morning snack consists of milk or juice and graham crackers or small sandwiches. Noon lunch consists of a hot, balanced meal of-.meat, vegetables, fruit, bread, salad or celery carrot sticks, and milk. 3. Health services: Health program provides for both examination and corrective work. In addition to insuring sound health, :the.'staff_devotes much time and energy to the task of parent education. in the area of, good health practices. Health program includes: Vision and hearing screening Tuberculin testing Dental examination Medical examination Follow-up of needed medical and dental work Counseling with parent on medical, dental, language or other problems k. Social service: The program for 15 children is not large enough" to justify the employment of a social worker. The socialservice` aide works under the direction of the director and assists the teacher with home visits and problems relating to Head Start and the;home. The- aide encourages parent participation in classroom and advisory board activities. She will assist the nurse and psychologist to develop good relationships with each family and perform all other duties as described in the social service aide job description. -2- B. C2rrying out work program: Major steps in carrying out work program are as follows: Follow-up on previous program, recruitment for new program (June 1 - September 30). Recruit and hire staff (spring, 1972). Orient parents of new Head Start children. Parent-staff group orientation meetings. Medical examination by September 29. Dental examination by September 29. Tuberculin testing - parents and volunteers who work in .the program . by September 29. Program begins October 2. Staff meeting. Vision and hearing testing, October. - Tuberculin testing of children, October. Field trips, monthly. Parent-staff meetings, monthly. Medical and dental follow-up, January through May. . Kindergarten orientation, April and May. Evaluation, May. C. Strengths and weaknesses: Program has been very successful in attaining child related objectives. Parent and community participation has been good. A weakness that needs to be resolved pertains .to misunderstandings and problems in staff relationships. D. Proposed changes: Provide parents Frith social as well as operational opportunities to participate in activities. Increase contacts between program consultants, psychologist, nurse, and language specialist and the parents .of the children. E. Referrals: The teacher and social service aide work closely with the School District Director of Elementary Guidance. Cumulative record folders on each child are discussed with the director of guidance and in some cases with the kindergarten teacher who will receive the child. Special problems are worked out through conferences of Head Start and School District personnel. F. Follow-up activities: The teacher, assisted by the social service aide, will . confer with parents of each child and with School District personnel relative to the child's entrance into kindergarten or other program. G. Other members of participant's family: Other young children as well as parents are included in field trips, social activities, and other parent education activities. H. Facilities: The School District has provided a lard kindergarten classroom for the program. Th;.s room and the adjoining outdoor play area give the children and staff a fine facility. I. Transportation.: Children are transported to and fro: the classroom in school buses. Parent transportation to programm activities is provided as needed. -3- J. New equipment: Large muscle toys New tricycles Large interlocking gall block set (2411 by 241 K. Carnying out program: Plans for year are progressing well. Additional effort will be devoted to increasing parent involvement.. L. Possible program changes under expanded budget: 1. Serve 17.children. . 2. Increase food budget. 3. Provide speech correction program. 4. Establish a career ladder plan. IV. EESIDENT PARTICIPATION A. Function of Policy Advisory Committee: The Policy Advisory Committee, called Advisory Board by the Martinez group, works with the School District in all phases of program planning, selection of staff, and management of,the program. B. Selection of members: Parents of participating children plus-carry-over members from former Head Start classes and interested,citizens make-up the Policy Advisory Committee. OEO criteria on committee membership is care- fully observed: All new parents of participating children are invited to joint the committee and other potential members are nominated,by the.existing committee and elected to membership by a vote of the committee. C. Ideas initiated by Door: Parents of participants have made valuable contri- butions to program activities in the following areas: 1. Program and budget planning. 2. Selection of field trips. 3. Special Christmas, Valentine's Day and other holiday activities for the children. 4. Monthly mother's club meetings with interesting, knowledgeable guest, speakers, e.g. Spanish-American luncheon, continental breakfast, barbecue. 5. Menu suggestions. 6. Use of project money to pay baby sitting and mileage of parents and other low income members of Advisory Board. 7. Equipment and toys to be obtained. 8. Fund raising projects. D. Target area residents' participation: Target area residents through their representatives on the Policy Advisory Committee will participate in all phases of the program Management and evaluation. E. Assistance to target area groups: Head Start personnel work closely with the Policy Advisory Committee and assist them as well as other interested citizens in obtaining needed information. Suggestions from parent groups are discussed with program personnel at Policy Advisory Coirmiittee meetings. V. ADMINISTRATIOTI A. Delegation of activities: None of the Head Start activities are delegated to another agency. B. Selection of staff•Staff openings are advertised 1plocal neuspaP ers. Announcements on openings are also sent to the Contra Costa County Office of Econonic Opportunity and to the County division of the California Department of Employment. All applicants are interviewed by a panel of representaives of the Policy Advisory Comittee. The program director works with this interview committee and participates in the interviews. The inter- view committee, with assistance from the project director, selects the most promising applicants and recommends them to the full Policy Advisory Committee. The Policy Advisory Committee then considers the recommended applican6s and makes its recommendation to the Martinez Unified School District Board of Education. To date, the Board of Education has accepted for employment every ' applicant recommended by the Policy Advisory Committee. C. Transfer of functions: None. D. Advancement of non-professionals: Ambers of the staff are encouraged to enroll` for junior college training in preschool education. The Martinez Unified School District Board of Education approved the Head Start Advisory Board recommendation that the minimum requirement for the position of teacher be a children's center permit. E. Other emolon.ent opportunities: School districts are employing some teacher aides to strengthen the primary instructional program. Martinez has one former Head Start teacher aide and the current Head Start teacher aide employed as aides in the regular school program. F. What volunteer services are needed: 1. At least one volunteer teacher aide is needed daily. 2. A minimum of four volunteer teacher aides is needed for each field trip. 3. Volunteer parents are needed to assist with parent education activities. G. Recruitment of volunteers: Parents of participating children will be asked to assist with the educational program. The County Volunteer Bureau will also be asked to assist in the recruitment of volunteers. H. Consultant assistance: Consultants will be used to assist with inservice education of the staff and evaluation of the effectiveness of the program. I. Staff training: Inservice training for professional staff will include use of School District personnel and consultants. Inservice training for non- professional staff will be handled primarily by professional members of the Head Start staff and the staff of the County Head Start office. VI. COORDINATION A. ' Check point procedure CAP Form 46 not attached: Explanation: The only other anti-poverty preschool activity in the area AB-1331 program) is operated by the Martinet. Unified School District and is therefore fully coordinated with the Head Start program. B. Other agencies: Other anti-poverty programs are the AB-1.331 preschool program operated by the Martinez Unified School District and the Martinez Child Development Center. -5- C. Coordination: Both preschool programs are operated and coordinated by the School District under a joint funding agreement with assistance from the Contra Costa County Social Service Department and the County Head Start office. D. Help from other agencies: County Health Department assists with health services. The County Hospital assists with medical problems.' E. Changes in approach to poverty: Placing more emphasis on the"self-help" concept looks promising. A little push, plus the opportunity to help plan. and operate an anti-poverty activity gives low income people a degree of confidence and some hope for overcoming their problems. VII. EVALUATION A. Evaluating effectiveness of program: The success of Head Start children in kindergarten in comparison to the success of other poverty children of a similar background in kindergarten is one measure of the effectiveness of the program. Ho�•rever, this is -not a satisfactory measure of the program's worth. A comparison of Head Start children with matched non Head Start .children after three, five, or more years of formal education would be a much more meaningful measure of the program's value. Head Start objectives are considerably more extensive than the short range goal of merely raising kindergarten performance levels, for kindergarten, in a sense, is just another preparatory activity and not a basic educational growth activity. Pre and post testing of the children, conducted in cooperation. with the Far West Laboratory Responsive Model program, shamed significant. gains. B. Recommendations for imvrovement: Recommendations fdr improvement determined by the staff, parents, and consultants will be studied by the staff and . conclusions review and discussed with the Head Start Policy Advisory Committee. . Those recommendations found to be most promising by these groups . will be put into effect. VIII. ADDITIONAL COME14TS A. Annual salary figures listed for both professional and non-professional staff are averages falling within the School District salary ranges for specific positions. Actual salaries will be determined from the District . salary scales and will reflect training, experience and years of service with the School District. i OWE OFOIIIC OrFORTUNITY COMWINITY ACTION/ AM SPECIAL CONDITION GRANT No ,'•'AOaRE11 Y Cotstrpt;A> Copntt.'Board of Supervisors H 0375 r► y,ast1�►L,co�t01 nON APPLIES TO: 22 .mss � �r R106IIAN ACCOUNTS IN GRANT ACTION S. 0ONLY PROGRAM ACCOUNT NUc9aER1S1 •Yfn ,� "' Tbt�sriot as`"subject to the Special Condition below, in addition to the applicable General Condiu'o � r c {eta s iindec;V I" 0 of Ill-R of the Economic Opportunity Act of 19X4 as amended. Piode res Applicable to Parent Activity Funds• , ' RetOypnces:` (11 DREW, OCD letter of April 19, 1971 to gra>r}te�as =a�Y ;?, t• ��1 i ,.7 T , copy attached. d Thee_approrea,,,budget in this contract has a line item Lor AotlKlty-•Fonda 1n an amount determined by the Head,Start•Polto� t 3 = ;CoxMdil;based on the minimum and maximum annual amounts�piutht#�`1 ':inf'8eerenoe` (1�, and fund limitations on amounts whic2l a �1 '�, E. .� ,r ._e '' sllaoated to this activity -;v , p As stated in par. 2 of Reference (1) . funds are to be _13itsi>f roup who will open plus administer; itis ri ut llxed:'by the policy g pe P accoyn gl,-1 - eoords, and minutes or actions reflecting .autho>ritiatlJon &} o>r"`e nditures. Policy groups are encouraged to utilize t _As!flioal ; .Y L W ` p0g4* A,:of.:the delegate agency. Since the CAA is ultimately 400 -for`sudittglad,- administration of: parent activity funds, c ei�ra oF� all ditures with supporting documents will have to �be� e F thr ' the-.delegate agency to the Auditor-Controller elthet`yt �# ` �• x'� .end:o the program year or prior to further advances of.('u4dS'r 'tlhii;tots]- approved f or the year. y t Speait4;prohibitions, le: political advertising resolutian�, pay8eat -to 'staff for rendering assistance; or saf axle, for my.,p,►e#!eoq; r are :jr Aponsibility of the delegate agency and the Head Star r;�PQ11a Comtlttie of the agency. s Is 14 �' .,. 1 -� r.,. �; ,r .fib .t�'� �� y�,,��l.J".�.,� • +iC v iw Ir z .. F ! r.!�- ° i$Y"-� it 4: �"",_n+A.••E�a,...- 't .- } i1 R e "yip r'� s:+ ♦ .�, _ �yi j+i,. - -_ - _ - .• ; y. .S,y 4' iV •' .;:� ,,,5. c, -L_": Y , i. �*�, "+:ask. a�"�} -� .? J�;- jl REPLACES CAP FORMS 29, 294, 299+, 29c,29d, DATED MAR 66 AND • ,� i �• j , V'FORM 29. .IREV. AUG sal �l�e�" ;. CAP FORM 29e, DATED AUG 67,WHICH ARE OBSOLETE. "f' `is• R t .t..�"�• • • �. tom•-�2��.._ ,. DEPARTMENT OF HEALTH, EDUCATION, At!D WELFARE 1-: REGIONAL OFFICE 7 1� SAN f RAPICISCO, C5_W Or`Of. 1.4102 ,OFfIQE. April 19, 1971 CHILD DEVELna+�i�r Dear Grantee: The Regional Office of Child Development has indicated to grantees the neces- sity to develop parent-participation and involvement through revised glide- lines effective September, 1970. Included in this emphasis has been the development of parent-activity funds. However, we have neverindicated the range of utilization these activity funds can cover. To clarify this, we should provide the following guides and maintain the policy on group-rein- bursement for babysitting, transportation and per diem which must remain.. consistent with Oi0 Instruction 6803-1, August, 1970: 1. each grantee, delegate agency and policy group should provide for parent activities a minimum of $100 for a program of 100 children or less and a maximum of $7 per child. Grantees, policy groups and delegate agen- cies will fix an amount for parent-activity funds each year. These funds. are in addition to amounts specified for travel, training, participation is. special organizations and policy meetings; 2. the funds are to be maintained and utilized by parent policy groups as defined in the Parent Policy Revised Manual, August, 1970, page 3. Each group.will open plus administer its own account, records and minutes or ac tions reflecting authorization for expenditures. Policy groups may elect to utilize the accounting and fiscal process within the CAA or delegate r. agency, but approval by the policy group is essential first; 3. -the following kinds of utilization are possible with parent-activ- ity funds: a. seed money to allow policy groups to secure goods for the p".0 pose of increasing the fund through raffles, auctions, dances, benefit ebovs; b. to purchase a specific item which will enhance the quality of. . a program but which is not provided for through another budget category playground equipment, newly-developed educational materials, toy library, . cameras, duplicating machines (rental), awards, incorporation of policy group, leadership training workshops and brochure of total program; r. Dear Grantee -2- April 19. 1971 c. develop specific materials or ideas to create increased interest and involvement of parents in the program. Items should consist of booklets, ' hose-teaching materials, organization membership, banquets, books, gavel, a fund-raising activity, plaques, trophys, film, tapes, tapestry (material), consultants, telephone and parent field trips; d. emergency loan funds can be maintained to provide food orders, emergency addaittance fee for hospital; e. non-federal contribution--the successful efforts In raising. additional parent funds may be utilized as a cash contribution to the total program; f, parent-education. activities, professional instructors, fees for classes; C. gather, disseminate, publish materials on other state. Federal or local programs, e.g. . Community Coordinated Child Care (4-C), Public - Service Careers, Model Cities and Health Start. lash policy council, policy committee or center committees should develop a budget of planned programs and submit it to the Director of Project Head Start in the local community. The plan should include methods of provid- ing orientation to all parents about the parent-activity funds. There exists a number of areas in which these funds are not to be utilised: 1. political advertising, resolutions; 2. payment to staff for rendering assistance; 3. salaries to any person. The Coemunity Action Agency is accountable for the annual audit of the ` grantee agency and the administration of parent-activity funds and must assure itself that adequate fiscal controls over these funds exist. Sincerely, Samuel E. Miller r Assistant Regional Director Office of Child Development/Head Start cc ConReps Management Staff SPECIAL CONMIT104. page 2 of 6 r.-11A►tC Gr GI:ANTCL 12. GRhttT 410. Pro;ItAM YR Ac- Contru'Costa County Boa)&f Supervisors H-0375 G ANO 7520136 3. SPCCIAL~COWa17101r APPLIES 10: . •, ALL PUOGRAI.t ACCOUIITS IU GlwtT 1,CT1011 L r—ONLY P140GRAM ACCOUI:T lZMADCntst This. Fr,mtu is subject to the Cendaion hcla.., :a id:l=ion to t11c :;-;•lic.iWc. Gc•nc•rnl Conditions gory:nir_ grants undo: Title 11 or 111-11 of the licnnuluc 01•i•c`Itttnitt• Act of 196.1 as amended. 1. FISC U. T.P-11 TATI ONS ON 1'M F1':`MINC Funds for this grant action have been rmade available pursuant to a resoluti,: of Congress praviding for the continuation of 01:0 activities at a currently authorized level 1n:til an nppropri.ation has been trade for,"fiscal Year 1970. The Revenue and Eypendi Luras Control Act of 19'08 also imposes l imitil ions on t�-e obligations and e,,pendi tures of the federal Cove1•n Ment. Accordingly, 11"i reserves the right Vo revise this' grant action in any manner which IMZ may deem appropriate in order to tal=e account of lei.islative or other fiscal limitations affecting 11I"; pro,,rams and f.:^d iI1;;. � lil l' r..ay reduce the a:aount of this grant as a :dhole or, as to ally one or more components, may Unit t=he rate of the grantee' s authority to com i.t and spend funds, and may restrict. the grantee's use of both its unob?i-ated and unspent funds. It is 1H7..'s intention to make an; chan-es on t;Ie basis generally applicable principles. i1n-vever, fiscal limitations I ay affect one class of prograns more than another: progra tls having different ti=me schedules may be affected differently; relative priorities may be est-abli_:hed taking account • of various factors that cannot be fUll1' and spccificaliv aat:iciprted, ls'? there=fore reserves the right to Iaake deterninatioii on the basis of st:ch variables vithout prior consul tat=ion with time grantee. In acceptit g this era..t, the grantee a:cl:no,�rledoes 101's authority to stake such revisions in the grant program or buds,et. In no event, hovn2ver, shall any revision made by HEI•? authorized by this condition affect expenditures and legally binding. co^-nilttnents P.:ade by .the grantee before it received notice of such revision, provide=d that such arounts have been erpended or cortmi.tted in good faith and othervi.se allo::able and that such expenditures and cotmnitments are consistent with the 104 cash withdrawal .guidelines. For this purpose, funds shall not be recognized as so cozmaitted sole=ly because the grantee has commuited them by contract or otherwise to a delegate agency, The grantee is responsible for informing the delegate agency.; =�'` - of this provision before concluding any program agreements with the delegate .. agency. 11, M- AFTS MTSTA\D?NC. AT EXPIRATION OF STATrr0R ' Al•':•'EOrI TY • Sections 161, 245 and 321 of the Economic Opportunity Act of 19648 as. amended, provide that the OEO Director's autharity to carry out programs under... • titles 1 . II, and III of the Act, respectively, will expire at the end of a ' - specified fiscal year. OEO's statutory authority to carry out programs has �`-►1' • been extended from time to time. However. in the event this authority. expird during the term of period of til s grant, the grant shall be subjEct- tck 'stsosasfel or temination if ' t is determined by authorized Federal officials thsfI oOiWv of the grant is ntt authorized by reason of expiration of such authoc�tr. . y . such suspension or termination need not be in accordance with the srspemts, termination procedures in OED's published regulations. _ "� , pie 4.,: 11;.�'i'/.r 11•:_S ox 1_xi_I._,t��••• r^ 2;a;;i:1.1. : !_N, - r l)c tttrc::. of red funds lnay pclL. .::;c:c;ai the ::asnul►t�� t:c:i: _;];ni: shcl.a ea Z! SL..L :Iti of CAP Grath. In addition, the Peder:il. MI.-o-C of t COS is Of 010 ap;-lravad prc1;;r:::1:.l1lay not c::cced 3 C:al l l!; :a :: 0%. St-•tc:Il:cllt of CAP -the n:..xi,tnlla 'c:c) prrcc•nt:►�;c a. prot;r::l:: fc:1: Ir.-n rni .. Crant. ainotint: of Fe-dural ):t:n Is expended 1:11ti::)' Lhis grafi;t cede:] May not e - -cced the costs for the r:pproved hroyr.ma x-hick have been or are to lta rz id in cash. 5, P;ZWT.'111 ;:o pro-c;ri:^•, funds ray be expen:ted or costs incurred for the pur- chase o% real. property. Regulz7t-ions Oil the acolliSitJon, cr.�nership, iild�di:;- positiOil l'of personal pr-oper i.} n:"! set fox til _.:1 1:13i: directives. 1)1SCi:T`: _ _i • 'i_ 13'r•:lit:1;. ::o person in the United State ::hail, on-the ground of ranca, color, rc'iii�lc:: or Il.^.t1Oi1a1 C`�'l�;lli, 1!E` C::Clu::gid frOT:1 p.1]'i1C),I::- #.loll In, _be;,,tielliecl the procceds of, or be Stl'..j::ct to disc:riilii:ation tinder the ' pro�ry. spprir.'(:d ?_s a result ol` thi ft::lCll:: .'octuest. li-c £fir inl'ee and its ' deleratcsZ;:l:cies teill Co-:n1Y I. the re;;ul:.:ic:2 rro;:1iiI� at_u-14y tha jirecItor of ll};i� �•itii°`-thy al:•proval oi- the 1'resicicnt, pur:;l:ant to the Ci.v f'Righi:s :pct, ., /. D7ci\ •�•1 Q•. Tp r.•,, a..-.�. ,, t 1: _i':. iriny 'or l`:Jplo5-rel:t. _ Y _ :: i_0.� i _0' T .I 1. In all h made Pa.-s.Ji''- by or rasl:l.i:in) ; : t;i1S �,'laat :L'L1U:1, CC:CiI ef.:)1:yeY" (1) Flfll not cliscri:.:.:�ai:e aFein:t zhly e_:-'otice or a_�;�:scant fo;. cmplo-? ;nt because o: race, color; reliL;i.O;l Or 11:ltiCZ3c.1 Orif;ill, a 2 f; (2) Willt:ahC a-ilrm.A iPC=2CtiM to ensure -that applicants are C::?10 ed, and inat cmmplo.%ces i:re treated du lie, 'orpla}^^C:1t'•.lii.tlloUt" reg arel to thi:ir race, colo'_', relit^-,ion- or national orihin. -TiliS rtrc;ui_rc L:1 L' shall apply to: '`lit not be ai.: ited to, the follnxyirg: etrplcy- ' IUeI]t, ill)'*�Tac`i]??,. (_CiilOtlOil, Or Ur;_n: i'Cr; recrai.twcat a4vCrt2S'�i:;,; layoff 'or tcr-' Millat— 'rC::::C:: Of ;):y Or Otilcr. far.?:i Of con: LI on; <ala selectionfor tr.^.11]- 111cludin1'• apprenticeship. The grant•Ce znd its d::IC,;i nganci.Cs shall comply_' -re-:1: a?l aryl en'll c $t,^, :aCS and l'1:.0::`: i:'^ Cr['CL'.S cal G,17:11 .opportUility end this grant actio:l s'::all be governed 'b) the p:a:'isions of all such .$tatL•tes and 'Executive Orders, includin- cnloreCa. nt 11rov Sion^u- as set- forth in,lizl:,directives. the grantee and its delegate agencies shall en- : - ------ sure that a-.-'ky part o;. approved prograra ti:at is co-nducted by a church or church :related insti;tution is entirely non-:ectarianr. in content and purpose, and that -11i r'• directives on grants and dele-ctions to churches or church related :0 -,are satisfied. --o-ZIPS. AIM T 'SFT^IC S. The grantee and its delegate agencies ShS1: Sublait ' l'-la:2C1C1, prOora= regress, evaluation, and other reports:as re- ;:, quired';6y ar_%•. directives, and shall maintain such property; personnel, •financial-, and other records and account's as arc deemed necessary by 1.0 to.assure': a.proper : r; accountir..-. for all pro-ram fields. The grantee and its delegate agencies Shall 'permit,on-site inspections by EZ: representatives, and shall effectively r^- quire ealglovecs and board members to furnish such information as, in, the 'judge- : Bent of the 1111 represenr_atives, n y be relevant to a questicn of cc+;pliancc ' with �rr.;it -cord and HEO directives, or the effectiveness, legal1.ty .:nd { '.` aehievemcnts of the program. All brant records 1.•ill be made availableto the authorized .representatives of FLY or the Co-ptroller General of the United Statesin accordance with HF directives. i 10. ,CbVK.'.A-.-.T AC.I::S'f C.O::;?i:..r'"�' -�}:S. The grantee warrants that no person or L y +' bey ' employed or retained to solicit 'sellin ;:at.i!nc or. other or a-):i: :l has b_ca j` 'or secure this grant action upon an agrecn ent or understanding for a coq=issi='q ' percealzne, brokerage, or contin=ent fee. For brerch or violation of this 4stsstliC . i; %:' the govorrw-ient shall have the right to annul this* grant action witilootAid I i ,or, Ln-i .ts discretion, to deduct from the grant or otherwise recover.the 'full ' aelounit,of such con`ziission, percentage, brokerage or contingent fee, .or �• t ' sucL,ottler remedies as may be legally availabe. ' . •� -• t +�: ;Yr ;wy ♦ ! a rigs•'& 4% o; •1M11si,+-WAD 7 • ti. r...S't(1:: AND '1'El'.:5��:1'i'TO':. Tlhc Director of: HEM may in .•lccor(lattcc iaftf! . pilbli.s!md resuiat:io:l::, sus p:.m! or terminate this grant in thole or in part I I 1 -6.1- -c or Ln;i;i).lill•:n^.s• of the Gr:l�tLee 'OI C.:11St:, a o ich s l.:ll incl-lldc-: ( ,, ., '•.- s to ccmi l • with tlh the i, )r C1ve )r o�-raii l' ill^.111(/2111,' i ttac!led or its .dhlcratc :.i;e:lcie,, 1 } : l 1 coltdi.ti.nlls, 1:•i th app licablo statutes ane! )`.ccutive Orders, or Laith such -1ti:4!. r - dircctives as May b:co-xe Ce:leral.ly applicable at ally dime; (2) submission by J the .grantee or its delegate a;;enci-c:s to l;l:i: of reports 1:hich are incorrect or ? :incomplct_e in any hr..izerial rerpect; (3) ineffective or i:-.-proper use of reiier31 !•ti !� ` (111111 :• b�•"l:1tC grantee. or it n c-elega to a1g't.ngic!:; (4) C!:li�i.l:� icily Cll:ll�e whichSl V'• . 'nifj:cantly impairs the representative ch,ractcr of ti:e gra hltee's policy tra':cin- body'or ;ilte grantee's cap:lci.:y to enlist 'ccs:l:hhtity support; (5) failtlre .oi the . ,grantee ci.thcr to adequately r.:onitor and eynluate program activities delegated to otllcr .ag��ncics is carry- out the pur;o::c and activities"of thC-pOrtiO:1S ' of•:the.app-roved jhro;;ram dcica:icd to them. 7jtis i;ral:t ::ay also be. fitispencica ` or. Lerrainated in %:hole or in }•Etrt In the event the grantee is a Community Action: Agei dy-.?nd. a nev' avc-nmr is recogni ed by Is!:N as the C:s.:i uni.ty action Agency • for-;"All or. part- of the arca SLrved by the grantec in accordance with E.Ere di- - ' rcctiies. 112 such evert part of the grant Bunds and the grantee's or delegate:. .. �'. `; agencies'. functions, oblij;ntia:ts, records (or copies), authority and property. rClatLing l O aSS1SL'mice provid:'d to the c^,rimnice or i t:: delegate ag;ep_cies under tLis ;grant. action shall be tr:aisferred by the grantee ani its delegate agencies. to.lsucll' nooly .recognized agency. Vo suspension ortermination trill affect any = expenditures or. leF;ally bindill� co:nitssent:�: acle prix: to rc:eeiving notice of t'he ;.suspension or terl:::nation, rrovi ided such expendin res or co:rnitments Vere >nadC;ln. AC.: f<.lta1notG 0� 112 aa.tlCjh .. _tiCS. ctf tC_ !:► .•._1t.Ott il a (! are otherwise al lottiah).ie; Funds tll:ll l not be.: treated as co.-i—ni4.tted io; this purpose' soli:ly by . �- vixttic..of a grah2tcc*s contract or other cc-::itmcnt to a delegate agency.': Upon t: ' : .auspension or termination, the disposition of urexpcnded Federal funds and property purchased Wth pi,)Cram funds will be subject- to liLM direction.- - �•ti.:r.° '... - .a� •�Ja .' • • .-• Vit. - ,.. .. .. " ~ • .. >"tai •. .i' .K • .-• - - • �• ��-'moi` .. -_ ..•...' • ,_ •: - _lad► �..y,.. �.�+,' �:�' s. tttsih'�-: :., '• •''„� 1111 :�.?�••�'•�<' I 7 .r. ,�.• ° (c �t •.:eche:t 222(a )(4 :incl I Of the• 0��?• N Economic Opportunity Act of 1964 �;�'" �:t.::=•:..: . :Pro$rw.at funds expcnclad un�:er authorit}' -� Qf tltic grint' action ar^..SubjelEty ' prari::icns a_` thelico:in::ic O;�l�a)•Lut:ity /:ct :i:: wr:c:: • .tecl, the i:e:�cYal co»ciitis lisSc�; _ ibela::• 2li�s a'!ttacit ed ::1)L'Ci.^.I gr:int coadi.ti.ons, and 1117P. di.rocitivesi-... 'file grantee i0' - experted to .inform 111:x: prom-ptly if it tails to rereive,. all..i:':.:' direcLives ar an:• att;.c:!i :ats,to rhe Stntelrcl•+t of- CAP (:rcpt. 1•_3ny of: ••tlzc:a pros=isions do vi r _-" 'sent' in,varia;)le-policies of the Depart-mant of i'.cal.th,. Edlldnt:ion earl Welt exceptions ,sl:oulcl be reru::stc:d in case: in ti:•;)ic:') i+::+2ecc:ssary.di.fficultiLs� in, ca ::- t:1ng:ottt•:the--apin:os=c:d i)rQs:x.�:n. Pacquirc :4cits fat:„ in grant cordit•:ons. or_ lirw':: •'directioas. r-,nv ba waived only by at:zittclt tiotixicat:ie:s sigli�scl. liy an``avt:h. o:=i.ed `,•, liiN�11 Q fiC2al., .. Any .such \a•:1iver trust be a pliCit•; no tSa].�'a�.Y.' 11i2� be".infcrr• cl::t ` they faCr-`.tilet:. t.-.e .Srant 'action .is responsivt0 N.;;rant•. fund-?i s!re�LCSC.1!i)�Cli' c tg!ay °hare:-cOnr::).ncd material inconciptent tyiti+ one or. More of- Thi so: conditions: ..As used in tha-e conelitions: _ (a): iz�!'a;);�ros•ad program"• consists only of those activities Sebcribed..iri trio ' ' grant:± fundin,-, regtlas .ior is�)iCl! fi:nling is 7:pJY0\=Cil in L1:C. Sta9L'L'T:l^nt �/fCs;t t:i.:t:t�,:'- ` and`ts attac traits (::idol) racy iucie modifi.cati:•ns of proposed 'activ, t : i,#cs1 1n.110U.,4p?ro:•ed written amandmants to the State .-fit .t _� '�>', o_ C1` Grnrit, -- `';`' •(li)s'"rra is? ;prrio " is the period of fire from Lire effect f:•a •date.'.of tiit' the . of elle pro-rain year. or grant td ri�itlatian d3'' • as ..e. _ r: 11•`.11 ' c f="? :,1 clirec-ivies" are statements of policy aae. procedure. v;;t. r blislted''fn . . i ll1:1: rttblicztions. -system, Including those portions of the Ce:%munits ctic•:i-': ogr.' , "Cor.Luu::ity stiction 1•ie:::os tait-Arch have been incorporated Vat tire:-: ";:'►�•; ;';.lit='lie:t:^:::• system. syst i •y'".t Ery�:. 'I... (d)' "_.Ptotirarm funds" refers to all a:aounts approved for expo^.Cii tU ". • revs= for:.t:•Re _:. = sipprered',p'rorwam as sl:o:;n on the Statement- of C's? Gra t, tdiat er. ssch'.=30wa.ts: '&ar6-'Ae"'i 4d ;.rom. Federal or non-Tederal sources, or, whether the arp prU tided'.! :•' '` ` in:cas. or=-.i:) Und. '2:;" APP.- C:=; '. TY (r C0:<1iT?Mt(1s S O DriEC.+T!: &.C:'`:C'aS, These ton,iitforis sre ,8pplic t11 t0 tilt' jar:ritCe .^.It:0 to any ec'- -,a VO. 2�CI1Cy Or orv�jli.'1.ot,l,0i1:'.=�Lat, ' - -. :. s ' "';'"pursumt' to•cn agreement with the. grantee, unel r£:UCeS rt?�gOilSiJllitj' fcir: a1y: :6f'ithe' iipproved pro-rsrs. Such an agree::+ant r;ay be entered into 'cal if". .:= ,intention to r•a::e such a deleGation to the particular agency i1.as ;,. ti - ;;set .for.tsk in the funding request for this grant action or has. otherU'Jit(f been; `?j.j e,approved,'bii 11iT•;,::and (2) the contract contains all of the nrovisions"'fastnd . .�� the. aprroved'I'S tandard Contracts Form for Delegation of Pro F;r2c.Accounts:" 0:. EXPENMI':URZT: OF p„J:)-:* 1 FUNDS. . r a u Ex ` penses c:iArged: against;:.=::::=� '.0rogrit. fs:ncls rnu not be incurred prior to t h.e earlier of .(1):, thn:,pro r Year�e'Ud•;date or..-:(2) the Grant termination date, and. >Ga;► be :incurred : Yas s eccssary'.roe carry out the purposes and activi..:.es of the apC:owed p*ogre �.; . : Such -e. en ditt!res may not exceed the >+arir..t:m li-.its set .in tlae approved. budgat'- :'i:` shoi�•n os .the Statement of CAP Grant or those in a budget subsegtieutljr approtrei : ; . {'=for,.thst;•approved prograls, subject to.allo:3able .flexibility. gufdelines-"p - ;c ... `.'tsations by 10 1. . All expenses incurred for the approved progra:a oust ,by epproted contracts, purchase orders, requisitions, bills, or other.cvtilenis;r ti 10,: of°liability consistent with the grantee or delegate agency's•. ustablia •' ; tea, ;. ehasingiprocedures. ::,Expenses charged against pre;ram funds crust altoab�tMltC . . accordance with x.6.1 directives. Liabilities of tate grantee..ot •its"ao , agencies.: to third parties as a result of terceiration action khlea 4X,*>&4 y .s + `•vipdins--up' in.accordance with 110.11 directives or are specifically apps be coasidcred proper expenditures c-f prograr, funds. IIL-11 will.dote i disposithin.of unexpended funds at the termination of the grant 7 4r, ' .'� 1111`. �. - '.f _ _.i::.,� _ ,;': :.ti� • .. 1111 • - _ .+Y . - .. '..J.... .. . .. 1111 - .. • ..f ..- .. Contra Costa County Community Action Agency C0711TRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County Roard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is H 0375-G 3. The Program Account is a. Name: HeadStartFull Year-Part Day b. Number: 22 4. The contractor is Mt. Diablo Unified School District referred to as "Dele,;:�ate;' in this contract. 5. The fund source for this grant, the nppartmpnr of Health. Education and Welfare is hereinafter referred to in this contract as the 'Grantor". R. Dpixr.ATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1. 1972 and will comolete performance no later than December 31.-1-972 . The completion date may be extended by written approval of the Grantor and authorization of the Grzntee. in no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee -,-.ith evidence of cam-..)liance: 0 a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and pronerty damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten daywritten notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, M1, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall be maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by feeeral and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and bet.,een the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant _ action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or com?nitments were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice to the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been itzade for the transfer of the delegate activities to another delegate or to the Grantee. In the event of any termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the contract. Notwithstanding the above, the Delegate shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtue of any breach of the contract by the Delegate and the Grantee may withhold any reimburser_rent to the Delegate for the purpose of set-off until such time as the exact amount of damage due the Grantee from the Delegate is agreed upon or othenaise determined. C. GENERAL CONDITIONS GOVEMING COMCRACTS 1. EXPEN-DITU:E OF PRO GF-*1 F'tJNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program Funds must be incurred in accord with Grantor and Grantee directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives, or are specifically approved, shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPELM- No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, amership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROiBITED. ' No person in the United States shall, on the ground of race, color, or national origin; be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The Delegate will comply with the regulations promulgated by the Grantor with the approval of the President, pursuant to the Civil Rights Act of 1964. 4. DISCRLiI;JATION_ IN •' _ETLOY' M PROHIBITED. In all hiring or employment made possi'�le by or resulting from this grant action, each employer a. will not discriminate against any employee or applicant for employ- ment because of race, creed, color, or national origin. b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment, without regard to their race, creed, color, or national origin. This requirement shall apply to, but not be limited to, the following: - 4 - employment, upgrading, demotion, or transfer; recruitment or recruitment advertising; layoff or termination; rates of pay or other farms of compen- sation; and selection for training, including apprenticeship. The delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this contract shall be governed by the provisions of all such Statutes and Executive Orders, including enforce- ment provisions, as set forth in Grantor directives. 5. RELIGIOUS INSTITUTIONS. The Delegate shall ensure that any part of the approved program that is conducted by a church or church related insti- tution is entirely non-sectarian in content and purpose, and that Grantor directives on grants and delegations to churches or church related institutions are satisfied. D. Program funds spent under this contract are subject to five (5) pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 88,298 in total performance of this contract, of which $59,269 will be contributed by the Grantee as Federal share, and of which $ Z9,UZ9 will be contributed by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide tim21} adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor--Controller, to meet the Federal OEO/UW audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not mace further disbursements to the Delegate.. 4. The -Delegate-will liquidate .all obligaticns within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5. Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAIM All activities carried out by the Deleg�e shall be in accord with the attached work program, consisting of Z pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. - 5 - G. EXECUTION OF CONTRACT t GRANTEE DELEGATE /By: By: 00,1,tV-4 'i —M.LD Chairman TITLE: Board of Supervisors TITLE• �r ATTEST: W. T. PAASCH, County Clerk As authorized by governing board action and ex-officio Clerk of the Board on By: Z4, �4MOTARY CR CORPORATION TITLE: Deputy Clerk , LAVERNE M. MILLER Awroved as to form: NOTARY PUBLIC CALIFORNIA JOHN B. CLAUSLTI, County u COUNTY OF CONTRA COSTA My Commission Expires Nov.27,1973 By.s TITLE: Deputy County Coimsel (Revised 11/71) • ` sc • - 6 - OffICE OF 041C OPPORTUNITY -COIWUMITT ACTION r AN % __•.� i ,' ,f 3Y ►,i �t • SPECIAL CONDITION . r iM r !111MTIt :t t 2. "ANT*0. fRAO yA,r� l k 4t rti L atrib(l, County`Board of Supervisors H 0375 "4. OIWON,APPLIEL TO: _— F fS w - ��'►` � l ALL*110GRAM ACCOUNTS IN GRANT ACTIOM S. 0 PROGRAr ACCOUNT NUMSERiIlI � y .- 'This =taet'ii`subjecc to the Special Condition below, in addition en the applicable Genetal t „4�4 q 11401 -Title'H or UI-R of the Economic opportunity Act of 1904 as amended. Proeireir Applicable to Parent Activity Funds: . 1 � . ` &eferences: (1) DHEW, OCD letter of April 19, 1971 to graptesi - fist, `,1 copy attached. c- � +T;, �� r Thsapproved budget in this contract has a line item tor, P tom, 3 � t Aetfi ltY` Funds in an amount determined by the Head Start.Polios :.j, Counall•-based on the minimum ani maximum annual amounts 'ltutho l ~ in Reference (1) and fund limitations on amounts which ' 'Cail,�� r '�tx iallooated :to this activity. iAs'stad',Ih -par. 2 of Reference (1), funds are to be atintalised'la> d ck, > r utilltedt by the policy group who will open plus ad>ainister. :. z : ~ aecourgti; records, and minutes or actions reflecting author-ize '. for,, e�c*mditures. Policy groups are encouraged to uti liter th4,f tstga r"f 'of. the delegate enc Since the CAA is ultimat 1 `aco p ,,10 g agency.• 4 7 � _, � 1 ;tvr eodi and administration of parent activity funds, eleardmij all;,spditures with supporting documents will have to • bteerm,-adf r, hetih,.'the delegate agency to the Auditor-Controller, eithro ;read; " he; program year or prior to further advances of hinds ,adt ' z.,t1 *dotalpproved for the year. V. S oif1c rohibitions ie : political advertising, resolutians pe t p P n8. b � Wment'-0 staff for rendering assistance; or salaries to`a ;p�r/af a; are"`4`stesponsibility of the delegate agency and the Head Sta c:pq Commdttee of the agency. •_ * � N 4,...?•. `�, t�. ^r ',']��'1.'M'i�Y't'.�� itis' 44 ;IL V J t ?' ` , - - �� -�SCK ., =t - _• (.ti , ,�i�,,,� :,Y.,y.- _ 11 A >�b y { l�c1li i I- CAP FORM 2f,, (REV. AUG 6CREPLACES CAP FORMS 29, 29J, 29b, 29C, 291, DATED MAR 66 AND �} CAP FORM 29r, DATED AUG 67, WHICH ARE OBSOLETE. 6 - 7 T'"'► 'l., DEPARTMENT OF HEALTH, EDUCATION, AMD 4vELFARE{I\.--�`-�_�'�,f REGIONAL OFFt4E S0 FULTON STREET �: -.•.. ...e .w SAN FRANCISCO, CAL1�ORVIA 1•4102 OFF�Q1Ev4' � April 19, 1971 CHILD OEYE`tCtRM My y 4 , b s Dear Grantee: >" The Regional Office of Child Development has indicated to grantees the 1"Cis l• ; city to develop parent-participation and involvement through reprised lines effective September, 1970. Included in this emphasis has bees `tbe R. development of parent-activity funds. However, we have never indicated tbe��, tY range of utilization these activity funds can cover. To clarify this, we ` should provide the following guides and maintain the policy on group•relsi:: _, 1 bursement for babysitting, transportation and per diens which must remaia consistent with 0%0 Instruction 6803-1, August, 1970 z f., 4.� each grantee, delegate agency and policy group should provide fort-.:- � >* pa'.eat activities a minimum of $100 for a program of 100 children or`1*60: and a naxisms of $7 per child. Grantees, policy groups and delegate ages-69* cies ,will fix an amount for parent-activity funds each year. These: fuads`W-j-_` - are in addition to amounts specified for travel, training, partieipatiom i b : - special organizations and policy meetings; . _ 2. '' the funds are to be maintained and utilized by parent policy, g=a�p� as defined in the Parent Policy Revised Manual, August, 1970, page 3. Each, t group will open plus administer its own account, records and minutes oc'ae'� yf tioQs reflecting authorization for expenditures. Policy groups may eleief" �> to, utilize the accounting and fiscal process within the CAA or delegate . ' ��iYs agency, but s-proval by the policy group is essential first; { . ' 3. :'the following kinds of utilization are possible with pareat•actir�, , ity funds: ix Y r a. seed money to allow policy groups to secure goods for the_par-,it pose of increasing the fund through raffles, auctions, dances, benefit ' - ,. shows; a4 ;yrt.` z • ' b. to purchase a specific item which will enhance the quality of-0 ; a program but which is not provided for through another budget;eategory.":� playground equipment, newly-developed educational materials, toy library',' - comeras, duplicating machines (rental), awards, incorporation of policy- a� group,.leadership training workshops and brochure of total program; : + a- • s Dear Grantee -2- April 19. 1971 c. develop specific materials or ideas to create increased interest and involvement of parents in the program. Items should consist of booklets, home-teaching materials, organization membership, banquets, books, gavel, a fund-raising activity, plaques, trophys, film, tapes, tapestry (material),- consultants, material),consultants, telephone and parent field trips; d. emergency loan funds can be maintained to provide food orders, emergency addmittance fee for hospital; e. non-federal contribution--the successful efforts ,in raising additional parent funds =ay be utilized as a cash contribution to the total program; f. parent-education. activities, professional instructors, fees for classes; g. gather, disseminate, publish materials on other state. Federal or local programs, e.g. . Community Coordinated Child Care (4-C), Public Service Careers, Model Cities and Health St..rt. Each policy council, policy committee or center comittees should develop a budget of planned programs and submit it to the Director of Project Head Start in the local community. The plan should include methods of provid- ' Ing orientation to all parents about the parent-activity funds. !here exists a number of areas in which these funds are not to be utilised: 1. political advertising, resolutions; 2. payment to staff for rendering assistance; 3. salaries to any person. The Community Action Agency is accountable for the annual audit of the grantee agency snd the administration of parent-activity funds and must assure itself that adequate fiscal controls over these funds exist. Sincerely, Samuel E. Miller Assistant Regional Director Office of Child Development/Head Start cc: CouReps Management Staff * , ;n• ..,�r _ .. SPECIAL l.lJl4 2 of,,G, ;1..•r.. .�_�L Y.. RAMC or 0.,%eiTca: 2. GnA.Pvt No. rn0vnPM Yn. ACT-: Contra'Costa County BOa9of Supervisors H-0375 G• �0 7520136 _ / • 31.. St'CCIAL:COtaOtTION wPrCtCS 70:� . , •. ALL PIIOGRALt ACCOueiTS Itt 6RAUT ACTION �ONLY enOGRAM ACCODUT UUTADCnJsl 17tis fiant is subject In cite ,Specill cond:[ion below. i❑ id':!i:io:t to the : ficnble. General Conditions grants undo: Titie 11 or 111-11 of the Econoruc Oi-poitunity Act of J96-i as amcr dcd. SC'%T. T.Ti!i ATI ONS ON 1!£t' Ft' DTTX Funds for this: grant action have been made avai lable pursuant. to a'...resoluti of:Congress providing for the cont•in::ation of OF'O activities .at a currently authorized level until an appropriation has been inade for,.l_iscal 1'eor 1970: The Revicentle and E..pendi Lures Control Act: of 1968 also imposes l imital ions on the obligations and expenditures cf the Federal Covel-ralent. .lccorc:inoly, P.—Et.? reserves the right to revise this' grant action in any mal:ner which HEV may deein .appropr.iate in ordar to ta1:e account of legislative or other fiscal limitations affecting 1!I : pro-galas and fu din,, W-1:' may reduce .the amount of. this grant as a chole or, as to any one or more components, play liriit the rate of the- -rantee's a tithorl ty to conrni.t and spend funds, and r..ay restrict tile. grantee's: use of beth its unobl rated and unspent funds. :It is 11r:r'S intention to ipakC 2n; Cclan?C S oil the b&utS generally applicable principles. iiowever, fiscal limitations ray affect one class of programs more than another; pro-rams having different bale schedules r.ay be affected differently; relative priorities may be established taking, account t i of various factors that cannot, lac fully and .,peci f.ic�.] 1y ai:ticipaa.ed. 1.... 'therefore reserves the right to make determinatioli on the basis of such variables without prior consultation with the grantee. In accepting this gra..t, the grantee acl:nocrlcc]ges 11E1:i's authority to: Boake such revisions in the grant progra::l car bud5,et. " In no event, hovaver, shall any revision r..ade by 1104 authorized by, this condition affect expenditures and legally binding. co.=iittients c:ade by. the . grantee before -it received notice of such revision, provided that such ariounts have-been expended or committed in good faith and otherai.se al lo::able and tat such' expenditures and cotn:nitments are consistent with tie HEW cash withdrawal � guidelines. For this purpose, funds shall not be recognized as so co:r"•.titted solely. because the grantee has commited them by contract or otherwise to a — delegate agency. The grantee is responsible for informing the delegate, agency.- - of this provision before concluding any program agreernents with the delegate . agency. ` II. GRAFTS OUTSTANDI NC, AT EXPIRATION' OF STAWTORY AI•"•'I:OrTTY '} Sections 161, 245 and 321 of the Economic Opportunity Act of AN!4. .as.. ' amended, provide that the OEO Director's auth.�rity to carry°out programs;vnd6� titles 1 . II, and III of the Act, respectively, will expire at the end`of a •.specified fiscal year. OEO's statutory authority to carry out proaraswa.has • been extended from time to time. However, in rite event this authority.0341 ; during the term of period of this grant, the grant shall be subject' tq tum or termination if 't is determined by authorized Federal officials t11�t M_ A of the brant is net authorized by reason of expiration of such Buthi" •. �.s. eueh suspension or termination need not be in accordance with the or termination procedures in OEO's published regulations. 114 is' tai\ �:_��•�.:� ,:'•5...�-. 1.l-sir--6. cywc Luras of. redCral,.•funM 1 511140, itAl! a::C[::ru. 1'll(: :s:ucn:i,C�Cti ir.iit he-%:a coil tilt: S La n of (h]?`Gril)L'.' 10 l'c:c1c]-.n1 s1;:.1"c ell.` t; co:is of til: sap,roved. pro+;;r- Inay Iho!� } c •�:' :: linreent::1�t-c.. Of pro,rnm t1:nds ::h :Int oii t-i.,. S�•aat'C:SfiClli. of rs1P CL'Allt�; "i•lliG. aiQou 1: Of reduraal frn is expended 1lnu::r Lhis gral:t -Acti6.1 17a)• 11(!t."C»� VA' "teed .the:,-.r=ntae s allcruible cc:is for thea proved progrom h:iiich,have:bCa or `4 'are to.+p "p:.id in cash. X11^�f'•'�:i�i'Z•� 1:0 program funds i�ay be expcnaed or costs. incurred for. chase o;:=•real.' ivroher.t:y. Reg!ll::tio:ls oil the ::cquisit:ion, c+:r:horsh1p, 'a:nd;din.--: . +�' •}`POS1 t1C111 `Al i:t!r&07::11 pr.O-:`.f;r%)' are set iGrtil :..1 W."? cilrc:CtlVOS _ - sG. ' DISC::?rS= '! '3!: in'.S:_'d:nl rri3. .:o person in the lini.teel Statics :small, on-the + gr6und-of .r.-ca, Color, reli„ivn or national o igirl,. -1!E exclud i:d: frQ^l'ifartic7jl.�.� i�:i011 .in! lie:e.enied . proceedsthe of, Or be subject to 'clisrri�,inn't:ion under-; the .r .� prog>~a:a:ap. •7sc:c1 hs a result or this it::lcli:: :-eclt,e:;t: "�i:e £rr.:itccci:..and .ts ,.�: - k cicgn a �i2cics 1�i1l comply i:�:h the reful:.t:ien 1ko:.wlg:(taii'111}• 16 llircctor :11RW;.Witll:;,tile- approval of Liie rrrsident, pursuant to the Civil Right:s. het of 7. D7�.•af](mz !'x!Ov, T\ i.0.=...,. ,._._Cl..Tr,I t._,,. In'a I I It rink.or: 66plo;-a ert- -made :_pz)' S::J;a? .U)• Or res::lt l:]g-s:i z= this :gr:a:?t- aCtian, a.-ch h C:f' ls)•er 1 'will �. �` not discr ::inate att..inst any e-::-. _oyce or r3i c:lnt ,o;, ,racei'. eolr-�•. C .religi_on or. ilationc.1 Origill, aanex (7) will' .rahe a firi!l4.1vd.: 2Cti0:1 ' ' ensure-,, 7ihj.liCant:: aro e.'??lo)c:cl, andthat e:.+j:lo`%C.e.^,- are, treated (illrin�`' -00p -t ut• rei-ard to tl:::ir. race, colo=-, re?igio:r. ar. natioiiol:ori:i;ii::. ,this 'rcyui.ic c lhC, shall apply to; 1`•st not be :-haired. to * the fut lot�ir,�: • eir�loy '.a1LDt,r`tilfnraLh+:il�, de-motion, oY -`iransfer; recruitment advartisin ; layoff;or tern ".Olid do:i r :::c::,of pay or other farms of c,::=ansat:ic•:l; allid, selection-16r.. traii: =.} r• a' l• i [•n a. w •^ 111c�udin�, apprenticeship. The gr and its delc,a...(: v encies sh311 caa:pl)•` r:it::':ali ai ^•lit:.:.?c SL:._'.:tes and I.:.e::i`ivc Orders on L•cii+al cr.-,p nsf . . :. opport4lit-y •.t.—d this grant .action shall lie £overned 'oy the p:ovisiohi'.oVsll Suc11 StaLutes and. E ecutile orders, includ':l- anforC�..[.ant provisions:aS:S@t':`: •:forth.i:� IIEW directives. '8 1:1:):TC[C: :S s":SaZ?:�T±C::S. Tt•:e gra:ltee gild its delegate ageilci r. es shall;er `:.•euro:that any par of approved program that is 'conducted by. -ehuroh`r't i . cilurChi.rela.ted, inst=L•ution is cztircly non-S ectariar .ill COiLrC12t :an :purpos „ , . . Lliat-: ''directives on grants and delcgctions to.churc:�es or. church:`rel : t:....::. . iiit+ itutions:are sat�..fied.. `I.Gzir._•., ..4t?[.�?S. AND I,•S_•-_:IG.•S. The granted and. its 'd.,legate: agencf..s''`: .. ,:.. program progress, evaluation, 2nd O:I:Cr-.repOr.tS: hili' re- ;16ired b:�:liFb? 'directives, and shall /aaintain. such property;:Fwrsonne1 "'_ In, ncial' - s and"other kecords :and accounts as are decried necessary.by HEM=. toy.assure:: -� ,accounting'for a11_ program funds. The grantee ind ..its, .deleo:.te:,agencies.'shall;,' �'`i-. pez:mit1'on-site inspections by 'r:-:'�representa.t}vcs, and h 11 f s a ,ef cctivel :;-quire.:e wplovees and board members to furnish slicih. inforM atio t-'as in-the,.-judged 'the;110.4 representatives. n.:.y be relevant to a gi�esticn"of cc+�iplisnce- `{ : " ' [';viul.•grant conditions and 1115' directives, or the effectiveness '. lcgaliCy achie��e.:e:lts of .the program. X111 ,;rant ;records will be made avaMable''to .. C" autihor'izcd representsti�}cs of Ems:' or the Ce: i ptroller General of, the United: -States'..,.3.n .accordance wi tl HF' directives. . '10 C0�''li:c.1:•~!' AGAINST Cn':;Ii:t:�'::°- r's'rS. The grantee warrants .tlhst tto person:at. sellin1j;,at-6n6y or other organization has been employed or retailted to: oXieit' or secure this grant action up an agreement or under sLand inc-,:.for A. co*MUSiop ; pt!rccatsge, broi eraaCe, or contir.Sent fee. For brercil or violation;of. this ate =s_s1k . � :. tile; �tnr}rraacnt shall have the'right. to annul this grant action.without.U41014 : or ;In Ni&, discretion to deduct from the grant or otherwise reeover:tllo;.4ull i �R :algmi[t�of sulcih cowzlission, percentage, brokerage or contingent,: foo;:W Vi a. des s may be legally availabe. "sueli•�,other.:revue i a 16;.6 01.6 . .�/1�- >� ff f��t i�.; v ^� t • • {_- 11.' ? S1!SITN S'J0N AND IFR57IAlIO`;. The Director of HIM I:ay in accordance with • publis!ud re ;ulat:i.on:., susli.i:c'. or terminate this grant in thole or ill part ' •for cause.' which sli::ll iliclt:ci::: (1) fai.1::I:c or Itm:•i11iI1g11^ss of .the .grantee 'or its delegate age:,ci.es to comply with the approwad programa- including attached eondi.tiolls, t:■illi ap licablr statutes and K-x:ct:tive Orders, or. -with such 11EIR _ directives as may lic:co:l:e i ^ncral.ly applicable at any t ilmm_; (2) submission by . _t11c E,rarat.-e o=- its delegate a;-,enci es. to III, of reports .:rich are incorrect or incomplete in any r..at:eri;l re:-I>ect-; (3) ineffective or improper. use of Feil,ral •funds bj► the grantee or its dole;a to agenc. . (4) making any chsn;;c which sia- nL -icantly impairs the representative cila ract:cr of tl:e grantee's policy ma'ci body..or the grantee's capacity to enlist ce=mity support; (5) failure of the grantee ci.11icr to :.degLatcl.y monitor and ev.-,luate progra'.i activities delegated. to other a-encies in carryin, out the purpose ose and act:i\•itic:s`of the-portions of .t1w approved pro,;ram deleg.ted to them. This grrart -ay also be. Aispencied or' tcrmira`ted in ullol.e or in ; :irt -i.n the event: the -r nte:e is a Community Action Agency..mid a Ilei: avency is r ecogni%ed by 1; l•: as the Cc.--m Unity Action Agency for all or part of the area s urved by the i r ant-ec in accordance with l;e di- rectives. ' - In such event part of the rrant funds and the grantee's or delegate . Agencies' .functions, obligations, records (pr copies), authority i1nd property . relating toassist,assist-..^.IICe prOVidi:Cl t0 t11C �r.^.::SCC Or 7 4:: GlCleaate anencies• Ur:l(r this.-grant act-ion shall be tr::nsfcrred by the frrptee ar.3 its delegate agencies. to,sucll ncoly reco3ni. ed agency. Vo suspension or. termination will affect any expenditures or lel:al?y binding co:zait::ent:�: rade prior to receiving notice of the `:suspension or termination, l:rovided such expendi_tixes or cG:r.; itments l:,cre made"'in Socd f ith raid not in anticipatic:� of tcr^�i1i:atzon 204 are otherwise a1 lownble..:, Funds. 111:13 1. not: be treated as co.i ?1tted io; this purpose solely by, ►ilctuc of. a grantee's cor.trcct or other cc-::fitment to a delegate. afency.::. Upon suspension or termination, the disposit-ion of unexpi-m!od Federal fords and ,property,.purchased with piogram funds will be subject to HEW direction, -. . ' ^-' :r,- ''� An.- /� /F� X177 �f` � s . '. 1e• �+ II (e��t section M _(:1 '� .:n11 (• )) II of the :. , i ,o; cononic Opportunity :.ct of 1964 . ,•',: 4t: :NOAW.4-funds expcnduzi unca_•t.r authority of this grant action ..,ire, Subjf_'ct to tiles provisions. or Che fico: o:: ; ;:a ? �- t •• -••••••h r , the general conditi -h h :ic n i-Lu1 is Ac a a..-.._f 41 ct �. 3 belr'4;.'apy. attached sped^1 gr.hht coadi-tions, and HirR di.rectives'-. The grantea ';e:' : expected to inform NL`1:' b:r on-, tly if it fails to r:ceiveall. 1;1-W :4�irCCL'i1 is or _ ,•'atUsea-erts to the St;:tement of- C:4P Grant. ::any of. -these rrot•isions do ziot rep:c-= sent in ara_abhle' policies of the Depart;::ant of Kcal th, i died::t:io:h �i:l i�eli' re an:: { `cxceptioas> sb:ould be requested in cases in-which unnecessary di_fficultiuz. in c2rrj-: : Ing 011t the' approved pros:lnw. Requirements f.•i)un in grant coedit•ti tl" 1' Mr? oils 'A '-directives rx?zY bin waived only by a -un.-itten notification signed by. an auth.a •i:.cd -1:EW'ofticiaL.. Any .succi 1:•aivcr must be explicit:; 1•:o waiver tiva 'beinfer" :d frou. thc;;tact' tilat't:::e grant action is responsive to 4gralht fund . request �•-:i icW. ina�•,:liavbicOnt::ih?ed material incon.istent u-it1 orae •or Toro 6ftlithese :coni tfO:2344.. :1:. ' nEl'='?I"? ;'S• As used in .the :e conditions: 4444 . • . •- ��:.:' ... _ ;: (a) An",'ap1��o�•ed program"- consists only of those activities described in :.the grant'fundirwg.request for t:!rich funding is a•:pp:;oved in the Stat to 0f G1.'era t _ and' its:attac tn2nts (t ,ich may i:iclude rmodifi_ca=i:•ns of proposed activities) or:.• : in`lit ttp?ro:•ed % ritten aaszne-mants to the of C - (irant ' :(b) '•rardi:h.. .� f cot- i . -- F : period is the period c,. time Fro:: ti:C off i date of: the grant actioil oto .tile end of the progral: yenr. or _grant termination d••aae*e. ;. < (e) . '!1~di'dih:ect:ives" are statcnsents of policy and pro:.edl:rapi:blished:fn�.he .':11M;:,pit 3liceiicns systc:n, :hhcludinC, hose portionso£ theCe: :pity. :Actc:i:-::'ore ' : .guidt:ho.e Community :fiction 1ic: os 1.*ihicll b1:.:=c been inccrghsated::izo''the .- : . . 1M' pe-11cm.tUnns system. (d) "' " refers to all amounts approved for. expenditures for L•aa. opprcved pro,ram as sho::n on the Statc:vient of G:: Grant, %--het ier 'suclu:azacuntw•- `•` are desired ;aro» Feeler-1 or non-federal sources, or whetlhar they are pray:dird: in'cast or ir1 1:ind. . 2. :ApP{�C'•.::--3 Y Or" CONI)ITI(V S TO DIED b:(`WITE ':CM!''S =;;•: _ • . Those ..erctitiorlt'g"4444 : a licable' both to the � - : � ;`.. PP grantee ..:hd to any uc:.�_.:_a aa,ency or organiza.uon_.thaw,:.= . ,,:pursuant-.to'an agreement with the grantee, unciertaies ros•pozsibility for:any ; of,the .approved progr;r_s. Such fin agree::+ent may. be entered into only: if 4444.. (1) , the intention to ma::e such a delegation to the particular .agency lies been, Aet forth in.the •fundinn request for this grant action or has otherk6,ise..been ,k 'approved by bil.Z:, and (2) the contract contains all of the provisiops found'.in ..:_. the 'approved :"Standard Contracts Form for Dclega•:tion:of grog; a= 'Accounts 3. `LI�•ITAT3ONS O:ti EX-1.1 V! ITV t: OF p.^�•1: .' f Fy::'_hS. E - Expense char• go. :a 'Inst '• .program'funds way not be incurred prior to 'Ene earlier of (1) the.;p=onra:s year end.'dato or (2) the grant terninatiob da;:e, and rural• be incurred init• necessary ro carry out the purposes and activit cs of attic .agevoted"progreta Such expenditures enditures not exceed the maximum 1;.—.irs set in rhe' appioi-e g : ma ►P 3 d. bud at•..-=:;;.�;�• ' '� ' shown`O 'targe Statement of CAP Grant or those in a budget subsequently..'approved': -for that approved progra:a, subject to-allowable flexibility guidelines-puSlf-:;: ..` .'Y;: cations• by 104. All expenses incurred for the approved pregraia Cgust be: 71 siipportN;:p� ey,rpproved contracts, purchase orders, requisiticns, bills, or other evidenes. - ' of .liability consistent with the grantee or delegate agency's establishe,. pus`!,sr�G�i cltasing..procedures. Expenses charged against pre;ram funds crust atl.o b. i.lt:c = _ in accordance with t:L't: directives. Liabilities of the grantee or its dolt��b agencies :to. third parties as a result of termination action which at o 4"ts;�iE winding up in accordance with 111:4* directives or are specifically appt�,..� be considered proper cxpenditures us program fund's. 1:1:11 will,de disposition of unexpended funds at the termination of .the grant.: __4444. •• - _�- ' 4444 N w M tf: t! a IK e o W lc`1 I Q h O h Z e O WX 7r a z id SL:".ti`vi5 i $ Ar 1 i 'o x• St S r a.+ qi < w ..t a a 0 ti•' z t .K 1 J t � .t: t CIO a <c w x W - r E a- r v _ E , 00 N 'o L� Z r at n a 1 Q. E � u as T.. Ix , f a, Mty 1 �" O Q y C 1 ir.' a 1 4 a X K Am N O S i J J K pO i �' V i►t l 7 r b a, �.....,..r::5as> ,:•>a;•::f f O: vs Y. O tYt d t.t co N SX} z s < z2: „crn oN � a o ; o ( o ' o a � o � `'':: �+ a s mr+ p r aw z0N z Z 1 ? ! cn q. b O C!a p Z J T� r. U. ,o j w <u cv r. o +n ! .3 a Ch 1 + 1 a vti Co p 0 cn N N CO w it W Q 4j c, as ! tt• a+ .:c <Ca i J x I d ,t, M ! o S p • t r,p N �a t7 con, t`7f4 t to i+ W 00 c z `-t' © e't f 1 y + + a` 00 4. 0 ID J' o Ox U Z t f} u a! r a a "s to >4 4 r> � cq Q{ J< d i`:i.::::�:% . .(:a CY C} '[C vaCL C3 1 tw� a: a o tQ Law wo z. 1 1 , lou , '' ) 1 ; CL } ' < G7 G t"t a < , a q y u S O K Te ..•7 U 1' =10 a In # � : y� i V I i 4 ! ! � U z z z +� ► J t t+i w Li i a v J t ,n { m I y t z '. o w i c"^ " a l CT U O ,� w L! !t J a p t J _ u c 1 +[ ir N '� E >r i i.! N r t tt 4 } ` J .J M N W ..� Q• { (i• M1 3 C u O J j -_1 00 U 17 i"r r i j 0 vu V U MD .'A 1972 Head Start Application " i . M49 - W 4 .-<W. .. J 2 K C 1I1. th 2 0 S j 7 W N „ M IL3 j 4 . J O H _ O _— O. N 20� c u W _ N 4 (n W M w ir �Wo W *,0 N at Z {V. F tr. z � O J L ' O 4 � - O O t > ✓ N 0 0 v ' L W C Cl _ ?_ $4 U4 CD C5 - O CO %0 O `0 c0 .Z c O W< C w %0 %0 r =W p•1 N M %0 co ti h �"t N N M M %0 h h <W w i _ O h %0 0% 00 .a w w O v1 h M h M rl N Q cq W-4 -11 Q -- '_ O= r VO1 O O O01 O O O v1 u1 0 Ln 4.0 : � O GO 00 00 t� N W co O� W .I J XON ) CO JI _ t W W O, b Z W O O O O O i 0 O O O Z N O w> O &n O to O i .7 O O tr 1 N d OG [� E j R w a, h N h N M O2 co < o < N QZ N. d O44_ N N O U ! U o M0 - 'd to to u Wv 0 O 'v > ~ 0 Cl U 6 y C J W E u it L+ la u 74 N .�1 H W L (� F h C/ d C) C) C O C) r, .O tD O O «f R! ttl n u .A cs U rn N C) O wO O 4) O O N q z a H H H H z c� H en U 01. ISD u t CD' N ON N i N Ln N M 0% 0 • c• 1 •C C-4 is rS O O Ln Ln cV O O O O O O N f\ O• O N N &n N O M Or A f� �O a M Ln M .+ N m %O in M N t/} Y� a C r U v �0, r.: r o ii r H ob y ON Lb a u u i s.. y - r.4t { 4 t t� L Z. w TT N y .- u /0. 444 s Z" y O w 4 c, w t+ rl b C! d u to , t Gl C1 ai 07 1+ u G ± LJ O O k+ cd CS :,i cls Ori i+ cd 1 cd u v i t lJ 7i -ri w C "4 O r+ O 41 E, it. j a •.a .4 .y 4J v, i w x at uTI -4 < a 94 0 r•1 11 w O � v4 1 to Do k' " 1 0 1 coir i O O Q G _ a G, a l CO a.1 O 1 ., N c4 V cd .0 P. t Ai 1 G -.4 L u 41 yla ai u. C C ra L N U -4 1+ �cu 0 41 � 0. c k An N cd w a •v cd a G .r.1 p1 ... u I-X 31 i > 1 > U t� c 07 u w ' la L Is 41 CI O. H t s ( 4J cy +•+ 4S .0 L L i. 0 J 00 U 1+ C w O •rd > N u G i m O •.a d a.. O 44 O c4 O r � rC-1 !� W a w w rn P* . z a v • O? �N '� iii _et' N L•1 O e. .-+ rl N N N N N N N N N x� P" USI) -3- 1972. bead -Start Application OFFICE OF ECONOMIC OPPORTUNITY-APPLICATION FOR COMMUNITY ACTION?ROGRAM Form APpiowed 844108 ewear No. 116-ROIS7 PROGRAM ACCOUNT WORK PROGRAM Community Action Agency: Grant Number: Contra Costa County Board of Supervisors 0375 Program Account Title: Program Account Number: Full Year Head Start— Part Day Project Title(s) : Program Year: G Mt. Diablo Unified School District End Date: 12-31-72 Z. PURPOSE : Page a. What problems will you deal with in the program account? ( 9 ) b. What are the objectives of the program account and what benefits should result from its operation? ( 9 ) c. Why do you believe these results can be achieved? ( -9 ) II. PARTICIPANTS : a. How many people are potentially eligible to take part in , the program account? ( 9 ) b. What percentage of those eligible will participate? ( 9 c. How will the poor and target area residents learn about and be recruited for the program? ( 10 ) d. What are the selection criteria? ( 10 ) III. PROGRAM a. What activities will be carried out in the work program: ( 10 ), b. What major steps will be taken to carry out the work programs? ( 10 ) c. What are the strengths and weaknesses of your current program? ( 10 ) d. What changes are you proposing in this work program as compared with your current program? ( 10 ) " e. glow will participants in one activity be referred to other activities or programs? ( 10 ) CAP FORM 7 MEV.AUG 691 MDUSD 1972 Head Start Application -5- PM, «4 OFFICE OF ECIC OPPORTUNITY - APPLICATION I* COMMUNITY ACTION PROGRAM PROGRAM ACCOUNT WORK PROGRAM Program Account Title: Grant Number: ' Full Year Head Start - Part Day H0375 Page f. What follow-up activities will assist participants upon completion of the program?. ( 10 ) g. Hou will other members of the participant's family be involved in the program account or other programs? C H ) h. What facilities are needed for the operation of the program and where are they located? ( 11 ) i. What transportation is required and how will it be provided? ( 11 ) J. What major new equipment is needed? ( 13 ) k. What problems do you foresee in carrying out the program? ( 13 ) 1. How would you change the program under an expanded or reduced budget? ( .13 ) IV. RESIDENT PARTICII'ATIOV a. What are the functions and responsibilities of policy advisory groups set up for the program? ( 21 b. How are members of policy advisory groups selected? ( 21 ) c. What ideas of the poor and target area residents have been included in the work program? ( 21 ) . d. How will the poor and target area residents influence the program while it is being carried out? ( 21 ) e. khat assistance will target area groups and neighborhood based organizations have to help them express their needs and interests related to the program and to administer programs directly; (` 21 ) V. ADMINISTRATIO;V a. If all or portions of the program account are delegated, why did you decide to delegate? ( 22 ) b. How will you advertise for, recruit and select staff? ( 22 ) -_1 -j T1 AORM 7 (REV. AUG 68) Pogo 2 of 4 6 1972 Head Start Application OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FO C010M ITY ACTION PROGRAM PROGRAM ACODUNT WORK PROGRAM 3 Program Account Title: Grant Number: Full Year Head Start - Part Day H0375 c. h'hat functions once performed by professionals will be Tage.. assigned to non-professional employees as a result of reassessment of professional job requirements? ( 22 ) " d. How will non-professional employees be helped to advance to higher level positions within the program? ( 22` ) e. How will non-professional employees be helped to gain employment with agencies other than the CAA? ( 22 ) f. What volunteer services are required in the program? ( 22 ) g. How will volunteers be recruited? ( 22 ) h. What consultant or technical assistance will be needed? ( 23 i. What staff training will be provided? ( 23 ) T. COORDINATION t' a. Checkpoint procedures have been followed and forms are: Attached. / �J Not Attached / 1 Not Applicable b. What other agencies in the community are dealing with problems related to the program account? ( 23 ) e. What arrangements do you have with these agencies to coordinate their programs with the activities of the program account? ( 23 ) d. How have you encouraged other agencies to provide or help finance activities of the program account? ( 23 ) e. 1Jhat changes in approaches to poverty problems do you frresee as a result of the operation of the program account? ( 23 ) VII. EVALUATION a. 11ow will the effectiveness of the program be evaluated? ( 24 ) _ b. How will recommendations for improvement be put into effect? ( 24 ) r.y.300a GAP FARMJ tweV, AUG to) r1DusD 1972 Head Start Application -7- •OFFICQ OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMA ACTION-PROGRAM } PROGRAM ACCOUNT WORK PROGRAM Program Account Title: Grant Number: t Full Year Head Start - Part Day H0375 Page VII?. ADDITIONAL COtQiENTS a. Provide other information you -consider important in describing ( 24) the purpose and operation of the program account. t : 1 ; MDUSD CA�9 2 H ad Start Application -8- FORM (REV.AUG 6i ror 4.11 �. DIABLO UNIFIED SCHOOL DISTRI• Head S Art 1972 I. PURPOSE a. Problem Children from low-income families are often not ready to profit from the beginning school program. This program provides an opportunity for these _ children to participate in activities of such a nature to make possible a greater chance of success in the regular school program. b. Objectives and Benefits It is the objective of this program to: 1. Offer a strong preschool language development program. 2. Broaden the experience level of preschool children, 3. Provide a health assessment and follow-up medical and dental care program. 4. Involve parents in the education of their child. The benefits of this program should be: 1. A language proficiency and cultural background that should help the children in their regular school program. 2. Children entering school with few medical or dental problems, 3. Better understanding between parents and school. c. Reasons for Believing Results Will be Achieved Our past experience has shown that the above objectives have been achieved. II. PARTICIPANTS a. Potentially Eligible Participants The geographic area served by this program is the geographic area of the Mt, Diablo Unified School District. There are approximately 230 eligible children between the ages of three years nine months and four years nine months residing in this area. b. Percentage of Eligible Persons Participants Of the 230 possible participants, we will begin with eight classes totaling 120 children. This represents 55 percent of the possible participants. Due to the mobility of the population, there will be about 150 different children in this program during the year. Since we are commingling our program, 60 children will be designated as Head Start and 60 children designated as State Preschool. MDUSD 1972 Head Start Application -9- t r•� f A O � r s z s A r 0 < MA, O Do w 2 • A - � r wz _ Y m c 14 - 20 Z an • - fR s P - M 0 O k w >_ u n z' w. . o -00 • no x 00 A A. • g. Family Participation The following statements describe our current parent involvement program 1. Parents help as volunteers in 'the daily program, with transportation, .; and Serving lunches provided to the participating children's parents`and - siblings. - 2. Monthly parent meetings are scheduled. These may be in the evening or during the day with speakers, workshops, or a general social meeting being the agenda. 3. Parents plan and participate in the parties at the center--Christmas, Thanksgiving, Valentine nay, etc. 4. Parents are visited frequently by the preschool staff--teacher, nurse, and social service worker. 5. Immediate assistance or referral is given to parents in emergency situations such as family illness, fire, loss of job, etc. 6. Parents are invited to join and help the staff at the inservice training sessions. 7. Notices of happenings aL school are sent home with the children. Small morning coffee groups are planned. Teachers and consultants will discuss special problems, child development, health, or any other areas of concern with the parents. The teacher and parents can discuss the preschool day, what we are doing and Fahy, and how we may help the parent to continue these aims at hoiae. Newsletters will be sent from each center to keep parents informed of the highlights of the preschool program and of any interesting events planned for the next weeks. If possible, we would like to plan several "fun" field trips just for parents. We will continue with monthly parent meetings but plan to use more speaker's and consultants. Also, vc will continue having a few workshops. h. Facilities Two classrooms are needed to house 60 preschool children. Fifteen children are assigned to each room in each of the A.,M. and P.M. sessions. These rooms are located at Ambrose ElericnLary School, 3105 11illow Pass Road, [-Jest Pittsburg, California. See the map of the target area and program location (page 12) . t i. Transportation - flus transportation from home to school and return to the home is provided through ttct. prog ra;a. Regular school buses will be used. n11;� 1.972 (lead St.•%rt: Application -11- U aN .� �"� \ � ff ))l1AWlYP,1 ,yta} : ■z ■ .r,,'i_;. km r1 T1 t)• r f a —M_-.�)., — `/�•yf!- - � (,.t.ST•%7!"".:'�tx SY.i9tr�]C:: _:�' - _ __ s" , 444� �) •,, •- ,` s V i 1 I,T o1 _: ; ' E..�, ....".w:�'D,'7/='.;C:tT'.J".•.•y'L7i/�wCri. - ., !i, f 1 1 s ,� .�: `�.'►;,JJ� ,)i. O �r , iii -✓ •� 1 -� vo - \-1 !` eta.\( - �0)0j• moi, ...' ri Q; 1 � � cc r • i 1� ..f. •' row > t,cyj( 03 �.1 El tb na eel lg 13 7 a W � •t1 a_' .y� �� Nr �a� _� -r,`tom._ w/ --n�f•—t? r e : •r/ � • �' rr \-S/.�1`�� ,, ��• ta��r+_a .+i� 0>%L r t Z�'LTJ� T.:j..a_ ,:. " `t� f��^ / ::ti/ n s.� ; \. 1.. J �'�-.e �� • ,�T:� �9 J` 11� "7P. 1 '; S �` �► °�„'”` U \'j+„/''•'•:.\ tri...,,... t''.-1��}tom T_� �-1' 1 a„ _, '�t J � � •'r/1.-:f ��'�1.w` �:� l •loll��•�~� li `_ ��:I//'� p�•~ �� \ ,.��SSt*t•S Z'„..:: �'i� p r • � +i /.w Rritrr �/ lsa� Ci +� }: �1� 7.- _ \ �', -u i. •r n �' " IIS O �1l. - '•� ue i -�'t—' '—to---__�C[. `� ■j:i. .__� �_, " •r� 1- Y1Sd1:"t3..L'/ � 5-•~^—_� Y.. d' tdit:A�T ;in 1/ 12- _ pP _ j. New Equipment There is no money available for equipment in our budget. }:. Anticipated Problems No problem_ are anticipated. 1. Program Changes Under Expanded or Reduced Budget Expanded Budget -- An attempt Mould be made to include more children in the program, increase the social service aide time, and increase psychological and speech services. Reduced Budget -- The only alternatives are to reduce the number of. children or reduce teacher time. m. Daily Program 1. Routines: Health inspection Rest period Toileting and washing Safety Firs L- aid Nutrition time 2. Teaching periods to include experience in: Music Rhythm--rhythm instruments Dancing Singing Art Group and individual experiences in life about the child includinb science and number concepts Group and individual discussions Literature field trips 3. Play period: Free play--indoors and outdoors Activity centers--for instructions and free choice 4. Program is flexible: Program emphasizes language and reasoning ability, encourages 'self-help and independence, uses sensory and manipulative experiences, offers opportunities for c>.peri:neutation and clarifies understandings._ MDUSD 1972 !lead Start Application -13 5. Nutrition time: Opportunity to have nourshing food, .Snack More than a snack when investigation proves a child or children need nourishment at the early morning arrival or nearer a normal lunch time. Opportunity to experience a social situation of sitting at a table with others to enjoy food and talk. Experience tasting food foreign in the child's home. Opportunity to learn table manners. Experience in learning certain preparations before and after eating; i.e. , washing hands, cleaning up, etc. n. Contents The Proposed Program This program will provide for the total development of the participating children through a variety of experiences designed to enrich their background- and foster their personal. development. Activities will include: 1. Developmental activities at the prekindergarten level designed to .; stimulate interest and enthusiasm. a. Provide activities that will encourage the child to do things himself. b. Encourage child to help others when using the various materials. c. Provide opportunities when teacher and children can show approval of sincere effort no matter what the results are, 2. Communication shill activities in speaking, listening,,-and vocabulary development. a. Provide many opportunities for informal talk and opportunity. for the child to hear clearly articulated speech in a calm modulated voice. b. Provide verbal labels for objects, materials, and experiences as children arc involved tai Ch then. • c. Library activities: Read rhymes, stories, and play games to give impetus to words and their meanings. PIcasant experiences, with books and picture interpretations build interest in subjects which may not be in the ii ::+ediate environment. d. Use flannel board stories with cliaracters--puppets. I.11)U SD 1972 Bead Start Application -14- 3. Study trips into the co munity to parks, stores, coimrunity. service agencies, ZOOS) farms, etc. a. Small group walling tour (five four-year-olds to one adult). (1.) School area. Visit and talk to school personnel. (2) Neighborhood area. Watch street repair. Acquaint child with - helpers--mailman, policeman, fireman, plumber, bus driver, etre. b.. Expanded neighborhood trips (by bus) . Visiting parks, stores, farms., and train or bus stations. C. Field trips to zoo, Fairyland, and farms. (When possible include parents. This provides opportunity for communication with adults when home.) 4. Dramatic play to better understand the role of children and adults. a. Playhouse activities. Dramatic play with child-sizes home furniture and dress-up clothes reproducing life situations and responsibilities. b. Bloch play. Use blocks aiid accessories for dramatic play for learning situations. c. Outdoor play. Provide opportunities for free-play activities such as sandbox, water play, etc. 5. Creative experiences which allow the child to become acquainted with many redia which may be used to express feelings and ideas and to discover what he can- do with the materials, a. Art activities. Use clay, finger paint, scissors, play dough, and easel painting. b. Music activities. Provide experience with music and rhythmical activities. Lis-tening to records and instruments. Movement to music rhythm instruments. c. Carpentry activities. Offer experiences in proper and safe use of tools; in planning and carrying out a construction project. Wood gluing offers a similar experience. G. Sensory development through direct experience. Explore the senses. a. Tactual , lox with objects of different weight, size, shape, texture-- child feels, select;, and describes object. Sin; and learn to enjoy the physical self in a variety of rhythmic activities. b. S:re11. Discuss favorite food; blindfolded, describe odor and guess, l:D!.ISD 1972 llead Start Application _15_ C. Nearing. Listening, to recorded sounds--demonstrationsand outdoor. sounds. Take a "Listening Walk." d. Taste. Sample. sugar, salt, cinnamon with a verbal description. e. Visual. Observe and describe. Work with similarities and differences. Select animals that are alike, different. 7. Experiences to develop perceptual skills and concepts. a. Visual perception. ' Games and puzzles involving matching colors, shapes, and sizes. - b. Visual Memory. Games and experiences involving visual memory. _ c. Auditory perception. Games, records, tapes with opportunities to identify sounds and locate sounds. Use various string instruments, rhythn► instruments, bells, etc. Determine sounds that are different: loud, soft, slo:,2, fast, keeping time, etc. d. Auditory memory. Games, songs, and experiences where child follows, directions. Directions can become more complicated. Telling familiar stories, using pictures in books or with flannel board figures. e. Developing concepts. Introduce concepts of "in," "on," "under," ,. "beside," "behind," "in front of" in conversation, games, stories and songs. Other concepts such as "big," "little," "heavy," "light," "fast," "sloe," etc. may be introduced by using verbal labels as child has the experience. 8. Stimulate curiosity and learning through activities in the wonderful world of science and nature. a. Observe habits and care for animals in the aquarium, terrarium, and insect case. b. Observe plant life in the garden. c. Observe and use magnets, magnifying glass, various sized nuts and bolts, locks and keys, and flashlights. , 9. Number skills through Manipulation of concrete objects. a. Block activity'_--. Use blocks and accessories for dramatic play; for learning situations; for fun and creative expression; for vocabulary development. Build nL)Mbor concepts. Learn vocabulary: longer, shorter, etc. Iave awareness of weight. Interest in feeling, counting, and exploring. PosponsibiliCy of putting blocks away. b. Table toy activities. Puzzles, beads and shoe strings; shapes that fit together; ;;o-together l;.�ia� :;; large dominoes; small doll houses; animals; and hamw,ier rind nails. MDUSI) 197 214-ad Start Application -16- 10. Opportunities to develop physical skills and coordination. a. Provide big -muscle activities and physical fitness names as marching, walking, balance, wheel toys, balls, and steps. Emphasize safety rules. b. Provide small muscle activity games as peg boards, crayons, scissors, and manipulative tots. Emphasis will be placed on parent education aspects of the program to extend the benrf-its of the school experience into the home by: 1. lielping parents provide stimulation for the child's social and intellectual growth. 2. Providing information and techniques related to developing and maintaining adequate health standards. 3. Clarifying for the parent the educational goals for the child using discussion, counselin-, and demonstration of techniques. 4. Encouraging the school-parent relationship so they are seen as mutual resotirces. 5. Helping the parent develop resources and leadership from within the community. 6. Helping the parent understand and use the concept of integrated community resources. MUM) 1972 Hcad Start :application -17- o. Health Service Pro-rain The following were involved in planning the health services programs Local Health Department School Health Program ' Local Welfare Agency Medical history and examination are planned 'in the health services program. The following screening tests will be given: Tuberculin, Hemoglobin or Hematocrit, vision, hearing, and urinalysis. The following inmiunizations will be given: Diphtheria, pertussis, tetanus, polio, measles, and smallpox. The following medical treatment will be given: Completeevaluation and treatment of all medical problems discovered, treatment of acute illnesses` and accidents during the program, and psychological and psychiatric consul Cation and treatment. Dental exi-urination, topical flouride application; prophylaxis, and dental . treatment will be provided by private dentists, Contra Costa.County Dental. Clinic, or military dependent facility. The following employee health services will be provided: - Screening of all paid and voluntary personnel for Tuberculosis by the T.R. Association Mobile.. Units, medical examination for paid aides .from low-income families by a privates physician or the County Health Service, first aid equipment and training to be provi.deil by the program. p. Psychological Services Program The following psychological se-rvices are planned: Service Provided by, Counseling with staff and parents School psychologist` Participation in staff training School psychologist' Observation of children School psychologist G Individual testinb and diagnosis School psycholoist Treatment School psychologist Al}illSll 1972 Head Start App i.cation. -1$- • q, Social Services Pro-rant Various individuals and agencies cooperate in providing social services to the program. In addition to the social service t:orkers serving the individual f;wiilies, the school employs nurses, Health and attendance workers, and _ psychologists who also perform social services. Probation officers, principals,, - couniunity volunteers, and others provide ;yid in securing clothing or meeting individual problems. The pro-ram itself: has contributed employment for teacher aides and custodians. This program will provide family counseling t:1here needed, help family With nutritional problems, help to provide clothing where needed, and provide help in obtaining health services. Each of the following services are planned in our social services program: Service Provided by Attention to emcrgenc_y needs Teacher, nurse, social service aids?, school Psychologist Counseling with parents Teacher, nurse, social service aide, school psychologist Cooperation with and referral to Program coordinator, community agencies social service aide Home visits Teacher, aide, nurse, psychologist r, Speech, Bearing and Lan.uage Services Program Each of the following services are planned in the program: Service Provided by Speech evaluation Spc:cch therLpist Speech therapy where indicated Speech therapist Hearing screening (audiometry) Nurse and speech therapist Hearin- conservation--medical referral Nurse and speech and treatment there indicated. therapist Hearing conservation--provision of hearing Speech therapist_ aids and instruction where indicated Lanounge develop-men t as part of the Speech therapist working daily program with teacher and parent MDUSD 19i 211cad Start Application -19- s. t;utrition Services Program The following nutrition will be provided each child: _ A.M. P.M. Mid-morning snack Lunch Lunch Afternoon snack The follooing surplus foods and special mill, services are available to. the program: Flour, rolled cheat, bulgar, rice, raisins, canned fruit, _canned. vegetables, peanut butter, ground beef, chicken, shortening, and dry milk. Sample of Weekly Menu MONDAY i'ULSL?�Y WEDNESDAY _ I THURSDAY FRIDAY None None None � None None Carrot & Apple Idedge Fresh Fruit Vegetable Fresh Fruit Celery Sticks Sticks �UI�CH Frankfurters Tub 0' Chili Hamburgers Meat Loaf Cheese Pizza • & Macaroni Cornbread Vegetable Potatoes & Peas & Carrots 1 Buttered Square Salad i Gravy Pumpkin Spinach Peach & Orange Potato Chips W.W. Muffin Custard French Bred Salad Milk l;anana Cream Mill; I Chocolate Cake Cookie & Milk Pudding Milk Milk StiPPEl: one none none None None t. Career Development Program Required inservice meetings are held regularly. These meetings are for the purpose of improving the quality of the educational program. Through ,these inservice meetings, the professional staff, teachers, teacher aides, nurse, speech therapist, child t:•elfare and attendance consultc:nt, and school psychologist come to understand lbeir •roles better, become more of a. team, and develop greater insights into hoar each can contribute to a better program for the children. l: MDUS1) - 1972 !lead Start Application -20_ t These inservice meetings are planned so that certain programs are directly related to the role of the teacher aide and social service aide. The roles of'- the nonprofessionals are better defined and broadened so that a complete under- standing of a preschool program is achieved. In addition to the above, steps are being taken to enroll teacher aides as well, as the teacher in the special workshops conducted by the regional Office of Economic Opportunity. The staff will be given the opportunity to visit other preschool programs in the Bay Arra. A parent professional library is being started in each center. - It is hoped that this type of program will. provide a continual upgrading of the, school program and provide the nonprofessionals with skills that might eventually lead to gainful employment in children nursery schools or child center programs. IV. RESIDENT PARTICIPATIO ? a. Function and Responsibilities of Policy Advisory Group The Policy Committee (PC) meets on a regular basis. Its function is to approve the project application, assist in the hiring of nonprofessional personuel, and help set up activi�ies for both parents and pupils. b. Selection of Policy Advisory Coiimiittee The members of the PAC are selected by the parents of the children in each classroom. They are selected by majority vote. C. Ideas of Target Area Residents Included in the Program Personnel have been selected by residents. Activities such as train trips, visits to places of interest, and picnics have also been planned by parents. d. Influence of Target Area Residents The FAC will continue to participate in project applications, selection-of s`? activities, and development of parent education programs, C. Not Applicable f. All meetings of the PAC are open to coms,unit,' residents. In addition,- the Bead Slai-t admini fr tion attends the meetings of the Pacifica-T iverview Community Council, another community acLion program in the target area. UDUSll - 1972 head Start Application -21- - V. ADMINISTRATIO;J a. Delegation of Program Activities No activities in this program have been delegated. b. Recruiting Staff Professional positions will be filled through the normal personnel channels. Nonprofessional staff will be recruited by notification to the social welfare agencies, concerted services, and parent and community groups. in the project area c.. Professional Functions Assigned to nonprofessionals As teacher aides are trained, many tasks will be shifted to them. Major responsibility for class functioning will remain with the professional. d. Advancement within the Program There is no advancement within the program possible. There are constant salary increases but no job-category advances. e. Employment with Agencies Other Than CAA Through a developed interest and encouragement, two teacher aides and a social sarvice aide have returned to school to pursue degrees in social welfare and nursery school credential. This by-product of our preschool program has beer, very rewarding. It is anticipated that some of the personnel can be c.nployed in our Title 1 program. r f. Volunteer Program Volunteers from the co:inunity are a part of our daily program. We are attempting to find volunteers who will go into the parents' homes and help with baby sitting, enabling parents with many small children to participate at school. Volunteer organizations have helped in finding certain needed equipment. We shall continue to list items needed such as books, records, etc. , so that we may build up a small lending library for the children in each program. f We would like to explore finding "male" volunteers to come into the daily program. The "golden :ge" connunities will be contacted as a possible source of grandmother and grandfather volunteers. Volunteer enrichment programs such as puppet shows, art groups, and speakers • are being souolit. g. Recruiting Volunteers As a part of ti;e pupil rccruitill" process, parents are asked to volunteer to serve as teacher aides of a rotating basis. Teachers and the social service aide matte these conLacts. 1•i l)1.1 S ti - 1972 11oad Start Application -22- h. Consultant and Technical Assistance Consultants are used in our inservice education program for teachers and for teacher aides. Gz_peres in the area of preschool education, health, and nutrition are some of those called on. i. Staff Training 1. The inservice training program plan includes; (a) Regularly scheduled inservice meetings and workshops, (b) Outside consultants with knowledge of child training and development and persons from many disciplines. (c) Visitations to other programs and/or conferences, 2. Parent activities will include; (a) Small, informal, group meetings. -(b) Opportunity to observe the children in class, (c) Opportunity to participate in out-of-classroom (field trip) activities (d) Opportunity to participate in classroom activities. (e) Conferences with teacher regarding the individual child and staff as needed. (f) Informal meetings with community, parents, and school administrators. (g) Mileage and baby sitting will be paid by the program in order to encourage low-income parent participation. VI. COORDINATION a. Checkpoint Procedures Not applicable. h. Other Agencies Dealing with Syme Problem The State Department of Education has made funds available for preschool probrams. � Ele are taking advanta^e of these funds and are carrying out a commingled preschool program for 60 children in our geographic area. C. Coordination of Other Agencies with This Program We work closely with tl�e Social Scrvice Department in the recruiting; of children, al s the County ll,�alth Depart:aer.t:, the Probation Department, and the local junior college. lq/ Z head Start Application -23- d. How Have Other Agencies Been Encouraged to Provide Financial Help '= We have not encouraged other agencies for financial help .in carrying out this program. e. Changes in Approaches to Poverty Problems as the Result of This Program '. r Through the career development aspect of thisprogram, we have already had three nonprofessional staff members goon to further education:and,probabie employment. Their eventual employment is an example o'J one approach to the poverty problem resulting directly from this program. VII. EVALUATION a, Four Steps of Program Evaluation w 1. Child Progress (a) Each child will be given the Caldwell Preschool Inventory a comparable test at the beginning and end of the program. . . (b) Teachers will fill out a "Developmental Characteristics Check List" at the beginning and at the end of the progam. 2. Parent Involvement A running account will be k,^pt regarding the participation-`of parents-as , `• aides, volunteers, PAC members, and activity participants. In addition to this description of involvement, a questionnaire will .be 'given :o all parents ate the end of the program to determine the opinion of the program and their participation in it. 3, Health Program Comprehensive records will be kept regarding health services, A-final report will lie made indicating children served, type of service, current health status, and recommended follow-up needed. b. Implementation of Recommendations Next year's program will tale into account the recommendations based on the evaluation outlined in "a" above. VIII. ADDITIONAL CQ?12iENT5 The lit. Diablo Unified School District receives funds from the State Department of Education under AF 1331 to operate a prescliool. program for 60 children. This program is in r:JJi tion to the Head Start program for 60 children. As requested by the State Department of Education, the programs will be commingled this year. MMISD i- 7 2 head Start Application -24 Contra Costa County Community Action Agency CO'?TRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County R. oard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is 90195 3. The Program Account is a. flame: General Community Programming b. Number: 05 4. The contractor is North Richmond Neighborhood House,lnc. referred to as "DeleSate" in this contract. 5. The fund source for this grant, the Office of Economic Opportunity , is hereinafter referred to in this contract as the "Grantor". B. DFIRGATION OF ACTIVITIES 1. The Delegate tfill begin performance of this contract on or after January I , 1973 and will complete performance no later than December 973 The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved *cork program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or Frithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and proverty damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved prograns. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one creek of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from Whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Deleate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be perfor%ved hereunFer. Such changes, including any increase or decrease in the arnu.-t of the Delegate's comoansation, which are mutually agreed upon by and detvaen the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in conplying arith all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable lags, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasoaaale written notice specifying the effective date, terminate' this contract in uhole or ip part, or for l a limited time for cause, vitich may include, but shall not be limited l to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner Its ouligations under this contract, including compliance with the approved progrnm and attached conditions, and such statutes, executive orders, and Grantor directives as may tecome applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material s respect; t c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under' kaiicu this contract is made, or the portion thereof delegated by this contract; or e. Failure to comply with conflict of interest prohibitions in federal regulations. 15. The Grantee may, at any time up to 51 days prior to the termination date of this contract as specified in Section B.1. above, give the Delegate written notice twat it does not intend to renew this contract for an additional tern. .^•rounds for suc:i non-rencual may include, but shall not be limited to: a. Appointment by Grantee of a neer Delegate Agency to serve all or part of tie cornuaity currently served by the Delegate; or b. Any of the grounds specified in Section 14.a-e above. 16. 111t►in 14 days after written notice fro= tare Grantee of its intention to terminate or not refund Delegate pursuant to Sections 14 and 15 above, Delegate may: - 3 - a. Request an informal meeting with representatives of the Grantee to discuss the reasons for tie termination or non- refunding: b. Submit to the Grantee written materials in opposition to the proposed termination or non-refunding; or c. Request a pu'ilic hearing before the Economic Opportunity Council, with right to representation by counsel, to present evidence on its behalf. The persons to whom the above presentation is_made shall, Within"10 days, make a recommendation to the Board of Supervisors as to what action, if any, should be taken by the Board on the proposed termination or non-refunding. .Delegate may request an appearance before the Board vita respect to any such recommendation. In any ` case,. the decision of tate Board shall be final. 17. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notices of the termination, or non-refunding, provided such expenditures or commitments Were made in good faith and not in anticipation of termination and are otherwise allowable. Upon termination, or non-refunding, tae disposition of unexpended Federal funds and Property purc`xased with ;rrogran funds will be subject to Grantee direction. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. ESPENDITURE OF PrOCr%X-1 FUNDS. 'All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantec directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROHIBITED. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, cr be subiect to discrimination under the program approved as a result of this fund'-n request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OPO, pursuant to the Civil Rights Act of 1964, and pursuant to the Econcrnic Opportunity Act of 1964, as amended. 4. DISCRIMINATION IN aIPLOYMENP PROHIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are o.npT(-J, and that employees are treated durinG employment without rcgi:d to their race, color, religion, sex, ave, or national or'_�_n, This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that OEO directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon; shall be disposed of and administered, in order to protect the public interest. 8. COPYP.IGNTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighte- material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to 1 pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 213,498 in total performance of this contract, of which $ 170,798 will be contributed by the Grantee as Federal share, and of which $ 42,700 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their. requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/HEST audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5_ Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of 7 pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANT DELEGAT By: By: airman TITL . oard of-5tipervisors TITLE: Executive Director J. R. OLSSON ATTEST: County Cleek As authorized by governing board action and ex-officio YlerlW,of tW Board ' on January 25, 1973 By: Sandra Barrios NOTARY OR CORPORATION SEAL TITLE: Deputy Clerk Approved as to form: JOHN B. tAUSEN, C u Counsel By: TITLE: Deput3* County Counsel (Revised 2/72) sc - 6 - OFFICE OF ECONONIC OPPORTUNITY -COMMUNITY ACTION PROGII" SPECIAL CONDITION C •AYE OI GRANTEE790195 GRANT NO. PROGRAM YR. ACTION NO. Contra Costa Cty Bd/Suprs - '73 / 40.3 3 SPECIAL CONOITION APPLIES TO: t. 0 ALL PROGRAM ACCOUNTS IN GRANT ACTION b. (M ONLY PROGRAM ACCOUNT NUMRERIS) 01 & 05 This Brant is subject to the Special Condition below. in addition to the applicable Genual Conditions governing Brants under Title 11 or 111-13 of the Economic Opportunity Act of 1964 as amended. ACCEPTANCE OF THIS GRANT IS MADE WITH THE FOLLOWING UNDERSTANDING: A. ALL SPECIAL CONDITIONS CONTAINED IN PREVIOUS GRANTS AWARDED FOR FY-1973, OTHER THAN THOSE CONDITIONS CONTAINED IN THE PHASE-OUT GRANTS, CONTINUE IN FULL FORCE AND REMAIN IN EFFECT UNTIL EVI- DENCE OF COMPLIANCE IS SUBMITTED TO AND APPROVED BY OEO. B. ALL EXISTING ADMINISTRATIVE AND PROGRAMMATIC SUBMISSION REQUIRE- MENTS INCLUDING PROGRAM PROGRESS REVIEW REPORTS, AFFIRMATIVE ACTION PROGRAMS, ANNUAL PROPERTY INVENTORY, QUARTERLY FINANCIAL REPORTS, ANNUAL ADMINISTRATIVE COSTS REPORTS, REFUNDING ELIGIBIL- ITY MATERIALS, AND OTHERS CONTINUE IN FULL FORCE AND EFFECT. l 1 CAP PORP Ih IREv. AUG 401 REPLACES CAP FORMS 29.25+.29b.29C.29d. OATEO rAR N AND GSA OC as-12SI>) ->>` CAP FORM ISt.DATED AUG 67.WHICH ARE O*SnLET[. 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O O I O r -1 z to 0. �• = C �� V Z j f O t� _ 1 F mZ o z I _ r o M I m it n 1 C} v ! 1 O>p .n tri c - {n� t Z O T r F z n t a7 N G CJ «`1 0 rr I*3 N ;� --CC K s7 :3 N G rT p M i m I iC -o mU tt)t 1 lD pr rn r 1 rpt N n O. M FA 0 Q 3t VG ur v O C{ tt ,II a.. - ii 1 r: rr ^S C)Z- . E .-4 y Ro 03 f w I 1 I rtrC1 n I I > �o d ! t I ( c7 111 r > f1 `c t I > ma mn am � z M : i o 0 , ' ' I 9 s 1 >m o to � , O I I O D)w C teras :. ' ... i ani _ fk :.10 • N a Z O n ..� 1 + >m .:{ i= i . ct. .., .'. %^'4.'.�^-..•' .�•.`°.T�M+ruy�.. .yyy. y�R•.-3rn.'!"wb..'�'1S':T,+r •+:wwr�'.� '1Larb. '{t.G♦ '•\., .• w l ;:i- •..�.•'�...1.... -.�s'`r•.``s-.�- _.".'2.'. _t-•ate,. �!!7n. „+ree:a".3�'K."'.:. SQ+'q.. +�::7"•R^ 'r". i .. .. , ... :+,';,. .,'':.;aw„o x:39_•=`�J?: ... .. .. .. !.$•i;:.�,, ..�'Sl•5.��.u4.�:p :.G::irv..9SJ GA�.i'.,i.w:%.Y. - \- PAGE 1 OF 1 PAGES OFFICE OF ECONOMIC OPPORTUNITY-APPLICATION FOR COMMUNITY ACTION PROGRAM Form Approved JUSTIFICATION FOR PROGRAM ACCOUNT AMENDMENT Budget Bureau No. 116-R0158 1, APPLICANT AGENCY 2. DATE SUBMITTED 3. PROGRAM YEAR •. GRANT NO. Contra Costa County Board of Supervisors 11/26/73 END DATE: 90195 12/31/73 5. PROGRAM ACCOUNT a. NUMBER b. NAMEc. BEGINNING d. ENDING 05 North Richmond Neighborhood_ H__se_ 1/1/73 12/31/73 6. SUBMITTED TO JUSTIFY (Check the following as appropriate) a. L!Y CHANGE IN EITHER FEDERAL OR NONFEDERAL SHARE b. CHANGE, BEYOND FLEXIBILITY, IN SALARIES AND POSITIONS AND/OR OTHER BUDGET CHANGES WITHIN PROGRAM ACCOUNT C. CHANGE IN WORK PROGRAM d. n CHANGE, BEYOND FLEXIBILITY,IN ADMINISTERING AGENCY FUNDING LEVEL GRANTEE EXPLANATION(If additional space is needed,continue on blank paper.) To adjust 1973 budget per:-instructions--,of SceftomiQn-aptoptunity Council and approval of Board of Supervisors. EOC approval obtained 11/15/73 and Boar-1 approval on 11/20/73. This change does not req wire Regional OEO approval. Federal Change Local Change From: $153,798 + 117,000 339,652 +3 ,048 To: x170,798 42,700 7. IF ITEM 6 a, ABOVE. IS NOT CHECKED,COMPLETE THE FOLLOWING IN LIEU ORq 1 a SUBMITTED BY (Typed name and title of authorized official) b. SIGNATURE 4 ; o son reorge ' , Director S. OEO ACTION a. o APPROVED b. Fi DISAPPROVED c. TYPED NAME AND TITLE OF OEO OFFICIAL d. SIGNATURE e. DATE CAP FORM 25b AUG 68 REPLACES CAP FORM 43.DATED MAR 67.WHICH IS OBSOLETE. a CONTRA COSTA COUNTY ECONOMIC OPPORTUNITY COUNCIL The following motion was passed by the Economic Opportunity Council at its meeting of November 15, 1973. The motion pertains to allocating additional funds to North Richmond Neighborhood Nouse and United Council of Spanish Speaking Organizations in order to cover the expense of their operation through 1973. MOTION (Campanile) To approve the allocation of $17,000 to Neighborhood House and $28,000 to UCSSO to- carry them through 1973. M/S/C The motion was voted on by written ballot with the following count: 22 yes 2 no 77 c\ "n,\ Oin«' , O .!� co W, Nt N Q C. 0} O O cn �+ OZ Who S A a ac N V-Z o Q,. d O ,o 00 Z Q «. 0 Go sOG \ r pN 1 .-{ � 2 O ` A� ` s z 0 N a o Q G, J+ W %r. c''tt �� 44 W W ` r► s1t E+i r 1 Y t O • c �' Z , �� C` C G y i X 2 + C, Ct G S 4 1 o: C; c; A A AO �► o p C �' C-1o o ` d W < W`W d �) at k U. 0 uoc ol f? at cc 00 V- ul .n y 0\1 r < 1 _ t Yr d N -� a G O ac Z t— -z •` . Ni 7 y Y do .t) �. r, t it o Q "7, C-4. f d c «, aasst r+` 1 i ` �` w• �F W �'ld ` i , , �t o W a,w� l N C4\ O� y wt �1 U. tt aA— u _ ;y da is ^\ lt. 1 t 1 0 O r ` Q -O � t 7�� t,4 r <�71�� o. 1 u 0�,+ N W 40 1 y i Wa ul 0 v °off t x a- 71 ? o of u ►l 1+1 to �+i O N O+ O` •p 11. •� .d w Z s �� o •o�,. 1 � o Ali G s ` O L a N c�l1 �1 7 Q �j % 1 0 •� 1� < titi►+ 7 � r a W •', �� o N� '��x ZdLQ L t v a ,� PREFACE TO WORK PROGRAM The following Work Program (in two priority areas) is to be performed by two Delegate Agencies. Consequently, the Contractor r is responsible for only half the stated Work Program. m CL A O ->< 3 C 3 _- A Ot 40 A I• O 3-33-mct -ft c0 (D 00 -000 -0M03 -S W -f a , C C c 0 3 o (A m -+,a ct0 3 -m -S 0 m c o mo C+ • `: •s 31 O c? N Z —< 3- 3 m --C1 m CT V, O 3 u1 -+ i "� •�N C m A•(D m [1 3 ct W C+ O - C+ C+ 3• O o ") a s' f -S Vi cac+ u, ma -S + trema 3 'r C-1 Ir o m C m ct m Ca 0 c) t-+ (D 3-•• -••cn o a a< � .r r �•C't \ O yD S a ct (D 3 c-f O a = -+••r. 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R1(D d } • '1• O 3E a V W -1 Q Gr 3 01 a Q + rG + -1 N C Ar -+ -+ - - Q-:7 O NO O N -+ 0 O d - -- - a a 'o o - x (D 0+ D e1010 a a• (O -+ VI C (D n i A M y, 011 O N + C1 a d O O ♦ 1 K -+(a 0 a -F -1 t' c b Q O -1 O O r- OL a l -oCr (a — =• c 0) c (D (D P. -I n � -+ � A o• �► lD z -+ -+(p 3 i O O N { O �+ 03 1i { < < O .ul N m 7 N D n C ti• ^ 1 1 Ile CD `°- n o o a of :3 ° ((D O , c d G 03i N 2 N 0) 3c; O C - -- . -• O _ (a O :3 0 O ' a �G n : • r - t � 1 i J- ► C, c i ; a; I '� Aft , Contra Costa County Community Action Agency CO-MM&CT FOR DELEGATION OF ACTIVITIES A. IDEATIFYING DATA 1. The Community Action Agency is the Contra Costa County Board of Super- visors, referred to as "Grantee" in this contract. The tem Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is 90195 3. The Program Account is a. !Jame: Youth b. Number: 05-Y 4. The contractor is North Richmond Neighborhood House, Inc. referred to as ''Delegate7' in this contract. 5. The fund source for this grant, the Office of Economic Opportunity , is hereinafter referred to in this contract as the "Grantor". B. DF.1 EGATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1, 1973 and will complete nerformance no later than December 31 , 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liabilitv Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. A b. Workaens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickniss and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in tae Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Dele-ate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. S. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of sech commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be perforrrsd hereune-rr. Such c%anges, including any increase or decrease in the amount of the Delegate's compensation, which are mutually arced upon by and betvaen the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in conplyinG with all the conditions governingo Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of leSislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable lajs, ordinances and codes of the state and local governments. 14. The Grantee may, by Giving reasoaaSle written notice specifying the a effective date, terminate this contract in chole or in part, or for ! i a limited time for cause, %faich may include, but shall not be limited i to: I. a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obli-ations under this contract, .including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may tecome applicable at any time; b. Submission by the Dele,ate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; E c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under' which this contract is made, or the portion thereof delegated by this contract; or . e. Failure to comply with conflict of interest prohibitions in federal regulations. 15. The Grantee may, at any time up to 50 days prior to the termination date of this contract as specified in Section B.1. above, give the Delegate written notice that it does not intend to renew this contract for an additional term. ^rounds for •suc:t non-renet:al may include, but shall not he limited to: a. Appointment by Grantee of a nett Delegate Agency to serve all or part of Ce community currently served by the Delegate; or b. Any of the grounds specified in Section. 14.a-e above. 16. Within 14 days after trritten notice from tae Grantee of its intention to terminate or not refund Delegate pursuant to Sections 14 and 15 above, Delegate may: - 3 - r a. Request an informal meeting with representatives of the Grantee to discuss the reasons for the termination or non- refunding; b. Submit to the Grantee written materials in opposition to the proposed termination or non-refunding; or c. Request a pu:ilic hearin.- before the Economic Opportunity Council, with right to representation by counsel, to present evidence on its behalf. The persons to wuom the above presentation is made shall, within 10 days, make a reconmendation to the Board of Supervisors as to what action, if any, should be ta%en by the Board on the proposed termination or non-refunding. .Delegate may request an appearance' before the Board vita respect to any such recommendation. In any case,• the decision of tie Board shall be final 17. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notices of the termination, or non-refunding, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allourable. Upon termination, or tion-refunding, t:ie disposition of unexpended Federal funds and property purchased with program funds will be subject to Crantee direction. C. GENERAL CONDITIONS GOVERNING CONTRACTS - ,• 1. EXPENDITURE OF P^OC7%X1 FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantec ' directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations'ba the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCP.IMINATION PROHIBITED. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, cr be subject to discrimination under the program approved as a result of this fundis request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OEO, pursuant to the Ci•ril Rights Act of 1964, and pursuant to the Zconcnic Opportunity Act of 1964, as amended. 4. DISCRIMINATION IN EMPLOYMENT PROHIBITLD. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are s.ple-l'!J, and that employees are treated during employment without rega:1 to their race, color, religion, sex, ave, or national ori-In, q _ r This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including appLeuti.ceship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that OEO directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (GO U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighte, material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to 1 pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 120.000 in total performanc of this contract, of which $ 100.000 will be contributed by the Grantee as Federal share, and of which $ 20.000 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/H W audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5. Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the -Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANTEE DELEGAT T By: By. TITLE: oard of Suaipervyiissors TITLE: Executive Director . DOOR ATTEST: . V X )WWW County Cleric As authorized by governing board action and ex-of i o erk o t e Board on January 25, 1973 By: Sandra Barrios NOTARY OR CORPORATION SEAL TITLE: Deputy Clerk Approved as to form: JOiB•i B. C OSEN, Co Counsel By: P c�G�..�✓Tt�1 L�i��--J TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - OFFICE OF ECONOMIC OPPORTUNITY -COMMUNITY ACTION PROGRAM SPECIAL CONDITION I. NAME OF GRANTEE T2GNT NO. PROGRAM YR. ACTION NO. Contra Costa Cty Bd/Suprs 5 - '73 D3 1 SPECIAL CONDITION APPLIES TO: S. a ALL PROGRAM ACCOUNTS IN GRANT ACTION b. (M ONLY PROGRAM ACCOUNT NUMMERIs) 01 be OS This Xrant is subject to the Special Condition below. in addition to the applicable General Conditions governing grants under Title 11 or III-B of the Economic Opportunity Act of 1964 as amended. ACCEPTANCE OF THIS GRANT IS MADE WITH THE FOLIMNG UNDERSTANDING: A. ALL SPECIAL CONDITIONS CONTAINED IN PREVIOUS GRANTS AWARDED FOR FY-1973, OTHER THAN THOSE CONDITIONS CONTAINED IN THE PHASE-OUT GRANTS, CONTINUE IN FULL FORCE AND REMAIN IN EFFECT UNTIL EVI- DENCE OF COMPLIANCE IS SUBMITTED TO AND APPROVED BY OEO. D. ALL EXISTING ADMINISTRATIVE AND PROGRAMMATIC SUBMISSION REQUIRE- MENTS INCLUDING PROGRAM PROGRESS REVIEW REPORTS, AFFIRMATIVE ACTION PROGRAMS, ANNUAL PROPERTY INVENTORY, QUARTERLY FINANCIAL REPORTS, ANNUAL ADMINISTRATIVE COSTS REPORTS, REFUNDING ELIGIBIL- ITY MATERIALS, AND OTHERS CONTINUE IN FULL FORCE AND EFFECT. CAP POAM 21 4REV. AUG apt REPLACES CAP FORMS 29.396.29b.29C.250.DATED MAR ai AND GSA OC SS. 122SS CAP FORM 26C,GATED AUG 67.W14ICH ARE OMSQLETE. i,J 02 f _ A w z > O f11 O O I naI an ! Aw i nn 1w C A , a - i ! r n r I4 p s r • w w '� M �p> w' a> � �'O r to1 Z ni ` t w 1' A 7 H PI N r^ q N a PI O y Sw Q 40 > v na p < > ! = N A � � 111 l � i I N I P i o w 1 j y O s A. w s O O O' 1 Q� al • w C -. n O CL A • sr c s w O R O 7 7 C -M N �r z C "C co S 2 O •t7 O 0 z O p . A r a � n w n VI O O + i �� r, i i , _ O O pOp �• 30 p O O O I I =r s cv ir 31 a O W A A O► — �D N W >w D - p �I IV1 Tr O N O O O CD �D O VI l!1 O r Z 24 O O39 ; _ • y� 'ti:•: is 2 :::' N i ! 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M O_ • O E O A m n A O 0 W 3 C) O O O • 7 W r 0) (A IN T 1-+ cR O a O C n r j A R O AW t- h- W A 3 Av 3 ; i 1p r m 7' W cr a < W < W A 3 T A ^ Q t • F+ O a 7 O W tD cr W + n 11 O r a ' F • M Cl ct t0 O R 7- m a r C R m ( 0 1 t ° 3 3 m n n K W W n W 0 3 3 3 ti. ( � • tD W n m W 3 n m 3 J A D R I 3 3 m 3 m (A O o A W • r a ; i i •+ O m • a R n c -1) n c* r R D •� O • m ♦r cr rr c m J m m w J 3 a cr.� m ►-• 7 rt• 3 a A m O o • W. c H m W m a A O o a• ' O A D m o -n 00 o c.- n O W O Ol T W 7 o go w i. ' n n m O O 3 n -0 3 C T • .O ►• ! i O O m m A O O < • a I.- W a m W W I.- a C t �^ LO IV n m s .Z 4 • • 70 m m cn+• n i� ! O a m N O 7 C t 1 U A J a J +i dD W J O L Z r c n 7 W cr 1-• -- T M 1 - a W A a- • F CL 7 m W A * - t 11 . W tD tr- 0 3 A n tDm G31 crR3 1 o � mmm cr + i m • n W ! _ w � i t V 2 t p; t Z! LOA ' �I lA9rR i i +• r Contra Costa County Community Action Agency CONTRACT FOR DELEGAPIOM OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County ?.card of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is H - 0375 3. The Program Account is a. Name: Head Start Full Year Part Day b. Number: 22 4. The contractor is Concerted Services Project Inc. referred to as "DeleSate" in this contract. 5. The fund source for this grant, the Department of Health, Education and Welfare , is hereinafter referred to in this contract as the "Grantor". B. DF,Lrc,ATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1, 1973 and will comvlete performance no later than December 31, 1973 The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liabilitv Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accorc:aace with state requirements. . I c. Honesty Blanket Bond - Ccversne for lor:�es sustained by the Delegate through any fraudulent or dishonest act or acts ccmmitted by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash haudlc:I .3,: the agency for all OEO prop:?i3 accounts, or in a different amoulat as may be mutually agreed noon by the contracting parties. The Delegate shall dafend, save, indemnify and hold harmless the Grantee and its officers -end employees from aa., and all liabil .rics and claims for dpivages for injur.•r, sickness and disease, or death to person(g) and/or property fro: any rzcse arialug from or connected with activities or nnerations in carrying out rhe approved programs. S. :)e ate will coordinate thr�r^b Cie Grantee with other agencies, public and private, in the Delegatc.6 geographical zone of operation. 6. Delegate uill prepare timely public information releases on its role in the Grantcr's rrngra-n, which Till ;dentify the project: as an OEO, Fol, OCD, etc., program. Copies of tliPse releases will be provided to the Grantee within one week of relea:�a. 7. The Delegi.te will mrrntjin record: in accord cich stanraards set by the Grantor a:ic- t_-e Grantee. These records shall be maintained at a central- ized source and be hold for at least three years aster the expiration of this contract. Tl:ece records shall iaer.t--_'f-y individ-,.Ji rove-ty partici- pants; expenditure•, broi-en down by federal z:nd local share; income from whate•7Ar souice, to the project; propa ty oT4"ed, 1_as:d, or borraged by the Dele-atn. Records shall reflect authority of - and purpose for - expenditures. Tl,e Dalegate shall make these records available to the Grantee, the Corantroller General of the :::+ited States, Federal Grantor or their avthur::zed representatives. 8. Delegate shah provide tbn folloiTLPS reports to tha Grantee: a. By the 10th f thn following month, a financial report showing monthly zx-pezditures, on forks prescribed and provided by the Grantee. b. The DPleg_te Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has -cee.n employed or retained to sclicit or secure this contract upon an agree-Tent or understanding for a commission, percentage, brokerage, or contingent gee. For breach or violation of this warrant the Grantee shall have este night to annul this contract without liability or, in its discretion, to t:eduet from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, Which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The *Delegate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, Which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notsce tG the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been made for the transfer of the delegas, activities to another delegate or to the Grantee. In the event of any termination, all property and finished or unfinished documents, data, studi=s, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the cenrract. Notwitnstand{ng the above, the Delegate shall not be relieved of liab-.Aity to the Grantee for damages sustained by the Grantee by virtL,. of any breach of the contract by the Delegate and the Grantee may withhol( any reiTLarsement to the Delegate for the purpose of set-off until such time as the exact amount of damages due the Grantee from the Delegate is agreed upon or otherv:ise determined. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. LXPENDITTJF . OF PROGRAM FWDS. 411 expenses incurred for the approved program must be supported by contracts, purcha.-a orders, requisitions, bills, or other escariished purchasing procedures. Expenses charged against program konl:; must be iu,�urred in accord with Grantor and Grantee directives. Liabilities of the Grantee or its �eiegate to their parties as a result cf tatrination action which are costs of winding up in accord wit. Grantor directives or are specifically approved shall be considered preper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be p,ipe:ded or costs incurred for the purcha3e of real property. Regulations on the acquisition, ownership, and disposition 'of personal property are set forth in Grantor directives. 3. DISCRYK: *ATTGN PT_tRHISITED_. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be txci„d�r� frzm pc-ti.ctpation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of ODM, pursuant to the Civil Rights Act of 1964, and purauant t4n the Econnaie opportunity Act of 1964, as amended. 4. DISCRIMINATION IN E:•SFLOTHENT _PROHIBITED. In all hiring or employment made possible �y or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because cf race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, chlor, religion, sex, age, or national origin, 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The Erantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisiona of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and Lhat OEO directives cn grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcuntractors in the construction, alteration or repair, including painting and decoratin-, of piejects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing oa sim. 1.1ar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 275a-276a-5). 7. PAMITS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be prcmptly ?ns fully reported to the Director of OEO for determinrt4on as to whether patent protection on such iuJenticn or discovery shall to sought and how the rights in the invention or discovery, jni-.luding r1.ght3 u der any patent issued thereon, shall be disposed or and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable macarial, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or othezvrise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved community art_on program. D. Program funds spent under this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 85,480 in total performance of this contract, of which $ 75,317 will be contributed by the Grantee as Federal share, and of which $ 10,163 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements u+.en the Delegate presents thei• requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Con roller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal GEO MEW audit guidelines. 3. At any time during the period of this contract, if the Auditor-ControlleL is of the opiaiou that tie Delegate's accnu:at:ng system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not m-,ke further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program :ermiastion date and return any advanced funds not used for approved f!ieral program expeazci::ures to the Auditor-Controller within five clays after he end of this twc-month period. 5. Cons�iltant, persona saryices, and lease or lease-purchase of equipment agreements, nin.:e in acenrdance with approved budgets, must be approved by the Contra. Costa Couaty Office of Economic Opportunity before payment is made by the Auclltor-Cor troller. F. W''ORR PROGRAM All Activities carried cut by the Delegate shall be in accord xrith the attached work prograr.i, consisting of 10 pages, as modified by the grant acceptatnces shown in the special coaditiuiis �_n Section D of this contract. G. EXECUTION OF CGPiiMCT GRMTTE DELEGATE By: By: YZ—TITLE: aII TITLE: C J. R. OLSSON ATTEST: Cwrty Cleric As authorized by governing board action and ex-offi o rk t _ Bohrd on By: Sandra Barrios NOTARY OR CORPORATION SEAL TITLE: Deputy Clerk Approved as to form: i0TIN B. CLAUSEN, County Counsel ,Bv. 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LC CO �O '}� '�LCa'� O O �£. °s c 0i�.Z r Y <I - • - ' j t L 2 r: .z �C Cv ' .t.:- s �`i_ . .,:__ ..r ��c:+± O �i SC �`2.. �. nG� O .rl`la 2T�lc:CTi�, - J T7 ,�. : ,�' cc r„. .�f_ c-�- ,c - ;� ..:: } tis cif vd1.ur tic :. in ttie C;,21C�. en :.i. :�. _ .,.t iaz ;ti` 7 d ''✓ c_; C 'C'S'GG' µ r _ �r i _ .. s , i s � G . - - -_.'. O .f V _ � '+� _"C ..j1C C.O'i:.L':^2Cd�lOi1'. JL�L-UJeL'n '; 1e 4 :✓L`c:=L- ,SC:"'.d - .» 2� L_. Ct✓. �._3_ J r_ ?1.' CCS1. <: _ I .1 :. �. `. F ` �:� ,- CO �� r � —.— �a:_, ° %!-; t:_i v J ci G T'v^.G ? C@ DCOpZv ' 1-1 1.` IIPfJ ltc _ �. ��: .� :vl, =�. ?i �i✓v7C .2.' Cas '�_ L C"� �CirL�21 �, 1. 1. - 1 b: tT � esc��: 'Lu ..✓ ; ti��.� ccs... -�� r to. ' }al. an: - :Ick =c_�� - 11 ' card �zg o the Education`3 goals Oi nCcC ..�, =. �. � Ll_' �. V.�+'�� .✓. -- ,--�L`O. pUb1iC"r,SChOC31S., ':;-, III,:_ C�rinu~� �-� ��vo=,rc I`. - r ' ., i _,,: • r _ 11 -s '/ �. _ ...� ..`Zf".'4v n 2. ,S- .= t_: ...1 �_L`L p r cC C T1 _ - cm -ems ar d �..� B�~ Ct. . ._ 1 n s r` r. 3 "' ,C? ”1 _ C Cho' 8 a� 3�7 r F a' 1 �.. cr -s = '' "ove3 by JS,,-s :_ �S ��y 1 a r "-"�, �1 t t f z t. j ., , -l._ ..-. r- �: •c. Information to the Target Area Residents The local newspaper, the local CAA newsletter, and notes from the- schools will be used to notify residents of this program. d. Selection of the Participants Children participating in this program meet both the O.E.O. and State Preschool low-income requirements. Ten percent of those participating will come from the target area and will not meet with O.E.O. criteria. III. PROGRAM a. Activities to be Carried Out in the Work Program 1. Education Program (See pave 13) 2. Health Service Program (See page 18) 3. Social Service Program (See page 19) 4. Career Development Program (See page 20) b. Steps to be Taken to Carry Out Work Program This program is designed to provide an educational program from January 1, 1972 to December 31, 1972. c. Strengths and Weaknesses of Current Program The strengths of the program lie in the quality of the personnel implementing the program. All of the professional personnel are devoted to preschool education and have had experience in this area. Our health assessment and follow-up program is excellent. Our nutritional program is of high quality. One weakness is the number of parents who become involved in the Parent Education Program. Attendance could be improved. d, Proposed Changes No basic changes are proposed in the current program. A greater effort will be made to involve parents at both the operational and decision-making level. • �I e. Not Applicable ! f. Follow-up Activities ? The preschool records of all children participating in our preschool program are sent to the elementary school that the child will attend. 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M 1 a to 474 0 G V b i $o �' 3 p ' V4 to �` sO s to m .A 4 P► f d O a � 3 m Z Z � O 2 A w r A w � A O f 7► A to � •� C%° A f d a ., O g wo xm 1; Nn 0 � Y M � i • M '� IL = C o , r � r lip H ti O i M w Z chi i M ° s �► ht a m v ft m a � A a p � w � O 0 * sb C N Y i O G SO Q �► Z r � •Z Y r m ' - Z a 0 ts w f M p in r a9 p S 6. 0 Y M m cr t A • nr � .M 0 C m 9� N A a0 Alln Ai� O: U•_ ♦ •, W I N O b I W �I �T U ♦ I W �N I � - •� I � S -1 ❑ T G7 < M � Z T I � r a Z Z z o or rrl I Z , tr A - T { O n = D I -4 Q' r m N m p- A r N a m • M 3 `^ m o. 4r O c fq • o o • v� O -1 9 M m i 'O m 0 0 x • A o N < ; Contra Costa County Community Action Agency CONTRACT FOR DELEGATION OF ACTIVITIES A. IDE1TfIFYING DATA 1. The Community Action Agency is the Contra Costa County Board of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity actin; as the administrative representative of the Board of Supervisors. 2. The grant is H 0375 3. The Program Account is a. Name: Head Start Full Year Part Day b. Number: 22 4. The contractor is Rodeo Child Development Center, Inc. referred to as "Delegate'' in this contract. 5. The fund source for this *,rant, the Department of Health, Education and Welfare , is hereinafter referred to in this contract as the "Grantor". B. DELFGATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after Hep�,eahe�-1, 1973 and *►ill complete performance no later than December 31, 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,090 for each person and $500,003 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Worknens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting. parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical sone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. _ 2 _ 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - I 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice to the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been made for the transfer of the delegate activities to another delegate or to the Grantee. In the event of any termination, all property and finished or unfinished documents, data, studies, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the contract. Notwithstanding the above, the Delegate shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtu{ of any breach of the contract by the Delegate and the Grantee may withhol'. any reimbursement to the Delegate for the purpose of set-off until such time as the exact amount of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. EXPENDITURE OF PROGRAM FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantee directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROHIBITED. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OEO, pursuant to the Civil Rights Act of 1964, and pursuant to the Economic Opportunity Act of 1964, as amended. 4. DISCRIMINATION IN EMPLOYMENT PROHIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are emplcyed, and that employees are treated during employment without regard to their race, chlor, religion, sex, age, or national origin, - 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, incluud{ng appaenticeship. The grantee and its delegate agencies shall comply with all applicab2P Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that OEO directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon; shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighte, material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to no pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 31,935 in total perforr±anc- of this contract, of which $ 20,838 will be contributed by the Grantee as Federal share, and of which $ ,174 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents theiz requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/H W audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. } i 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. S_ Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of it pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANTE DELEGATE By: By. ► ku isors L TITLE: TITLE:_ J. R.. OLSSON ATTEST: C ty Cleric As authorized by governing board action and ex-off. 1 pard on By: Sandra Barrios NOTARY OR CORPORATION SEAL TITLE:— Deputy Clerk ApprovedY"e-Ae or : JOHN B. Coun gunsel By: TITLE: Deputy County Counsel (Revised 2/72) sc _ 6 _ f ƒz f i 7 9 §$ \2 a § �� 101 ` 0 q C6 & ■� 9Ir | \ §§ 2 = e ■ �_ Z � § � ■}2 0§ \ 2 \ o ' eee«3: ¢= ° ° . _ ct, =;»max -- ® ■ 7 © R/ ■2-4OpCy Bs\2>�= ; ; 2 » �_ � o §3?k� �§ ; I 7r oars o ; R $ \ � \ � � e U 7 0 L � « E \ a $ ' K 2 , } 1 � . 2 m0 ` ® 2 $ FE ® ) / Eng ° , £ � ■ ; 2 � fi � � ! � }§ 3 I . • | - EQ ; 0375. TINY TOTS NURSERY SCHOOL - Rodeo Headstart April 10, 1973 1. LOCAL HEAD START COALS: A. The understanding care and guidance of each individual child is the primary concern of this Headstart program. Flexible classroom scheduling is strongly slanted toward the development and encouragement of feelings of self-worth for each and every child. The Tiny Tots Nursery intends to provide a re- laxed atmosphere in which art activities, large and small muscle play, hot lunches, field trips, and snacks, as well as all other activities, can be truly enjoyable learning experiences. The program aims to achieve the following specific goals for all children - ' enrolled: 1. To provide supervised group experiences, and sharing opportunities. 2. To provide enriching experiences with adults. 3. To develop language skills. 4. To provide an opportunity for creative and dramatic play, and muscular development. 5. To provide experiences which help to foster positive self-images, and in the development of specific concepts (math, shapes, etc.). 6. To provide broader realms of experiences than could be achieved at home. 7. To detect and provide medical, dental and psychological services. B. The Rodeo Head Start has established the following goals for parents and the community it serves: 1. To alleviate parents' feelings of apathy and helplessness in initiating, defining, and acting on their own goals and life circumstances. 2. To foster parents' interest and active participation in their child's learning and school experiences. 3. To support home activities which may reinforce the class activities and school learning. fir. To aid parents in improving health, nutritional., and behavioral child-rearing shills. 5. To encourage parents to continue their education through training sessions, films, encounter groups, participation, field trips and courses for credit. 6. To improve parents` interest in their responsibility as parents and corununity members. 7. To inform community leaders of the educational and social needs of our area. - 1. - 8. To encourage active mutual participation of the total community id improving the educational and social needs of the general area. 9. To encourage the local school system to adopt innovative teaching and curriculum approaches which may help to alleviate some educational problems. 10. To make the community aware of the extreme value of this program, and get them actively involved in some of the concerns of parents and staff. 11. To be further recognized by the community as a program which fosters early learning skills and serves as an asset to the local school system. II. ADMINISTRATION A. Program Development: The Rodeo Head Start has evolved from the basic program which was developed in 1966. Few changes have taken place from year to year, although any changes are based on assesed needs from previous years of operation. e t of the John Swett UpLified Sc trict""(Delega e Agency for Rodeo it of Admin�istra�tiveAssistant He is overseer of all program operations.' I-lost policy and decision making is done by the local Policy Advisory Board. This board consists of 51% low income parents of children enrolled in the program, as well as community representatives. This board meets monthly, and acts on specific matters relative to total operation of the program. It '. Gout D as Delegate Agency, maintains veto power in all hiring of staff, and supervises all major bookkeeping and spending operations. The greatest assesed need was that of the need for on site preparation of hot lunches. The local board adopted this resolution and in conjunction with the local center Director, be-an making contacts for setting up the cooking program. Input for this project was received from the local Day Care Center as well as the Contra Costa County Nutritionist, Health Coordinator and Sanitation Inspectors. With Rodeo being a small, isolated area, it has been discovered that basic program needs do not vary drastically from year to year. B. Program Evaluation 1) Self Evaluation During mid-year, the staff of Rodeo Head Start focuses its attention to a complete verbal evaluation and progress account of the program. At the end of the academic term, staff and parents are involved in a total self evaluation procedure. It covers all components of the program, and honest, objective input is requested of all persons involved. - 2. l Teachers and their assistans along with the Director meet periodically during the year to direct their attention to evaluations of classroom situations, curriculum, techniques, and behavioral problems. Also incorporated with this, are problem solving sessions, discussions and encounter groups held with other staff and consultants. As a result, the program strives very hard to keep itself abreast of the children, parents and community needs. 2) Other. Evaluations: The Contra Costa County Parent Policy Committee conducts a yearly evaluation of each Head Start Delegate Agency, This evaluation is under the auspices of a selected team of parent, county staff and local community representa- tives. Specific areas of evaluation are Administrative, educational-, health, psychological, social and dental services, and parent education.. 3) Method for incorporating changes and recommendations in your on-going program: Results from the former two evaluation areas are tallied and serve as a basis for incorporating changes and recommendations in the local program. The assess= ed needs of the families and children served, also serces as a strong basis for incorporating changes and recommendations. C. FINANCIAL MANACE`IENT: 1) Your financial reporting and bookkeeping system. All financial reporting is done by our contractual Delegate Agency (_____ __.___ -11 ^1ed Se 1eei Bi______ _tRee3 to the Auditors office, this is done once a month, one copy is sent to the Auditors and one to the Agency. Our Agency keeps a record of all transactions taken place or dealing with the school. Invoices are all recorded and then a purchase order will accompany each transaction to the Delegate Agency Bookkeeper, who then makes out the warrants for payment of bills, and the warrants are sent to the Auditor in Martinez where the final steps are then taken in payment of all bills. Payroll is made out by the school secretary and taken to the Delegate Agency secretary who takes the final steps in malting out the payroll that goes to Pleaston Hill, where all payroll checks are made out. 2) Staffing at the grantee and delegate level for financial Management. See Grantee Mork Program. 3) Financial and Contractual relationships with delegate agencies, if any. The Delegate Agency is contracted with the Agency (Tiny Tots Nursery School) to contribute in-kind services, such as, Secretarial and Bookkeeping Service. The Agency .is allowed to use the school bus for each field trip because of our contractual relationship with the school district. 1 4) How parent activity funds are administered. Any parent that participates at any PAC meeting, training sessions or requires a baby sitter in order to attend such functions or should re- quire travel expenses to or from meetings, must turn in the required forms to the Nursery School secretary, who in turn will make out the necessary forms (Purchase Order) for payment out of the Parent Activity Fund category. 5) Name of Audit firm and date of last audit. Audit Firm Title - Marshall and Stevens, last inventory was taken in June of 1972, by a county auditor. 6) How timely receipt of vendor invoices are assured. (a) All current invoices are prepared and ready for the Delegate Agency bookkeeper by the 1st of each month. (b) Invoices are sent periodically to the school bookkeeper upon' receipt of: vendor invoices by Nursery School secretary, the delegate Agency bookkeeper then prepares warrants for invoices to be paid by the Auditors office in Martinez out of the Nursery School budget funds. 7) Grantee Inventory Policies and Procedures including inventory control. See Grantee Wort: program. D. PERSONNEL: 1) Who is responsible for personnel management. The director of the center assumes all responsibility for personnel management. She does request advice or make referrals to tate Parent Policy Committee wherever applicable. 2) How Personnel Policies and Procedures are developed. Personnel Policies and Procedures are developed by the Policy Committee, based on assessed needs of the program. On occasion, recommendations are made from the staff to the Policy Committee, with the latter making the final decisions. 3) How staff is made aware of these Policies. Staff is informed in writing of any new Policies which have been established. All policies are incorporated into manual form, and employees are furnished with a copy. E. CAREER DEVELOPMENT Not Applicable. See Grantee , F. RECRUITMENT OF CHILDREN - 4. - F. RECRI)MENT OF CHILDREN: 1) How your target areas to be served were selected. Apparently in 1965 a group of concerned community citizens from Bayo Vista Housing Project, and other sections of Rodeo, got together and decided to organize a self supporting parent Co-Op Nursery School. It was hoped that _ this would help to alleviate the tremendous need for some form of outlet, and recreational activities for the large number of pre-schoolers and their mothers. Iri this isolated., western section of Contra Costa County, it was determined by local citizens and County officials that Rodeo and Crockett had a sub- stantial number of low income families in need of pre-school education, and that some effort should be made to establish an on-going program. 2) How these target areas were surveyed for potential eligible children. Specify steps in this survey. These two areas were surveyed (Crockett and Rodeo) , by the same group of concerned citizens. Petitions and questionaires were drafted and distributed throughout both communities. Results were tabulated and presented to the County Board of Supervisors as substantial evidence or the need for an expanded funded program in the area. In 1966, a proposal was drafted in accordance with OEO guidelines for developing a Head Start Program. The basic factors for determining eligibility were income level and age. 3) What criteria are used in the selection of children actually served by the program, and how these criteria were developed. All children are selected in accordance with Federal Head Start guidelines. The basic criteria is conformance with the Federal Poverty Guidelines. Second consideration is given to the age of the children. Although the .program is designed to serve children in the 3-5 age group, older children are selected above all others. Other factors which are considered are family size, and composition and proximity to the target area. These criteria are a carry/over of criteria which were developed with the initial program. 4) Who in the program is primarily responsible for the recruitment program. The Director of the program is solely responsible for coordinating the recruiting program. The community aides and secretary work jointly to finalize all other aspects of recruiting. G. FACILITIES• 1) How the Head Start center locations were selected. The one center for the Rodeo Head Start was selected because at the time, it was the only available building in the community. This building, owned by the Housing Authority of Contra Costa County previously housed offices and a health Center, the latter which moved to other quarters in 1965. 5. - As a result a request was submitted for lease of the building for Head Start. Another factor in selection was that this building was in close proximity to the location of the greatest number of low income families, which would be served. 2) What physical characteristics were considered in making the selection. The fact that this was the only building available, left little choice for consideration of physical characteristics. The Housing Authority was (and is still) very cooperative in making certain adjustments, additions, etc. _ which are necessary for compliance with specific regulations. A fence was added to insure safety in the play area, and additional space was made available for the office and expanded class. 3) Your plan for a periodic review of the locations and the physical conditions of the facilities. A periodic review of the site is performed at frequent intervals by the Fire District, County Health and Sanitation Department, [lousing Authority and County Head Start. 4) Your plans to assure that your centers meet licensing requirements. By following through on specific recommendations made by any of the above agencies. (sec. #3) H. TRANSPORTATION: 1) Transportation system. The close proximity of the center to the bulk of the families does not warrant a massive transportation system. Most children who live in Bayo Vista walk or ride to school, accompanied by their parents or guardian. Those children who live in other sections of Rodeo, are driven by their parents or guardians, as are all Crockett residents. Bus service from the John Swett Unified School District and Rodeo Child Development Group had been put into effect at one time; however conflicting circumstances in each instance proved futile, and, it was decided to request parents to be responsible for transporting their children. To date the John Swett Unified School District bus is used for making field trips which are designed for all 48 children, parent and staff representa- tives. - 6. - III. COMMUNITY INVOLVEMENT: Describe how effective involvement of the community is achieved in developing local policy and program goals while putting local programs into operation. Because of the tremendous community involvement in the initial establishment of this particular program, there has been a strong carry over of effective community involvement from year to year. Community persons serve as represent- -- - tatives in the local Policy Committee. Such persons are selected from parents and/or grandparents of children previously• enrolled in the program, community leaders, Tenant Council and the local Social Serive Center. In-kind contributions from the school district enable us to incorporate some - special services for the children and their families, which may not ordinarily be available. (i.e. early intervention, speech referrals, guidance and voca- tional counselling) . Thus, this aspect of the community is very actively and effectively involved in helping to achieve program goals. Further, there is a workable agreement with the Rodeo Child Development Group, which has assisted in pupil transportation. This group is also supportive of a possible assess-merger of programs, and is currently assisting with avail- ability for possible Delegate Agency status. These two groups jointly involve themselves with parent and staff training and education. Local refineries and community personnel make generous donations of gifts for the annual Tiny Tots Christmas Party for the children. Therefore, in effect, the community is very much involved in the development of program goals. A. HEAT) START POLICY COUNCIL: Refer to Grantee. B. OTHER BOARDS: 1) Refer to section III - Community Involvement. 2) hot applicable at this time. C. VOLUNTEERS: 1) Describe the method of recruitment of volunteers from among the following: parents, males, older persons, teenagers, professionals, community at large. Parents of children enrolled in the program account for the greatest percentage of volunteers in the program. During the time of recruiting children and during pre-registration week, parents are informed that the Head Start Program is designed around parental involvement. They are encouraged to live up to this expectation, by consenting to volunteer at the center at least once per week. Such volunteer time is done either in the classroom, in some other area at the center, or at home in assisting with some school related projects. There has been a tremendous need for male volunteers, but we have not met with much success. t•fany of the children need the male figure, however after the loss of our two male employees, we have not been able to attract other -7- males to volunteer or be employed. The local Senior Citizens group has volunteered on numerous occasions to provide baked roods or other goodies for special holiday parties held by the program. We expect- to get favorable response from the group when we solicit their help in building a sand box and painting the outdoor equip- ment. The Continuation High School has been a perfect resource in providing teenager volunteers. The purpose has been twofold, in that the students have aided us by volunteering, and, in.return, they have received sub- stantial units of credit for the work experience. - ' I-lost professional volunteer services have been made available through eonsult- ants who speak, lead discussions, training sessions and/or workshops for parent and/or staff education. Some recruiting for such persons is done through the Conta Costa County head Start office, while other is done at the center level based on recommendations by parents, staff or community personnel. The community at large is constantly reminded of the need for volunteers through posters, hand-outs, and public announcements at comminity meetings. Such volunteers are solicited to assist with repairing and restoring equip- ment, and furniture, aid children on field trips, 'assist in program planning, and general classroom responsibilities. 2) Answered above statements. 3) Volunteers are recruited by the director and other staff members, as well as by leaders of the Parent Group (Center Committee) and Parent Advisory Committee. IV. Other Program Components: A. Daily Educational Program: 1.) The daily educational program is developed by individual teachers, along with their assistants. Ilowever, all classes incorporate the same basic educational concepts and skills. The program is designed to include: Free Play-children are allowed and encouraged to choose and select their choice of activities. This time also focuses on language development, fine motir skills and coordination, sharing and often group and dramatic play. Planned Activity-incorporates the creative arts, science, math, group games, field trips, cooking projects, etc. These various activities are designed in accordance with the appropriate lesson or unit plan. Outdoor Play-encourage large muscle activities, walks and other play appropriate to outdoors. IIot Lunch-provide the opportunity for lads to experience new foods, expand their language skills and learn daily living habits. -8- Although multicultural units are planned for incorporation into the educational program, no specific program is established for this center. 2.) No specific curriculum is used, but a compilation of vaious curriculum and methods are coordinated, so as to meet the needs of each child. Although the classes are not very structured, all modes of perception are dealt with in a free, but controlled atmosphere. 3.) The educational program carries out the goals of Head Start in the following ways: Language Arts - Vic child is taught to think, reason, speak clearly through many activities including story telling, singing and a variety of creative play activities. _ Arts: - Children are encouraged to develop creative self-expression through art activities such as finger painting, easel paiting, collages and other various activities. Science - Math: Free exploration various physical aspects of the world around them through activities such as planting, experience field trips and activities in the classroom. Social Studies: - The child is given the opportunity to feel confident in himself through learning about himself in various ways, i.e. singing and language activities. lie also learns about the family and community and develops a responsible attitude toward them. 4.) Each classroom teacher is solely responsible for developing her own education- al program. The director of the program serves as overall coordinator. B. HEALTH 1) Medical: (a) What medical services will be provided for the children? Medical services which will be provided include vision and hearing screening, immunization clinic, TB Tine test, physical and dental examinations, speech screening, etc. (b) 4Ihat professional individuals and/or groups will privde medical services, including follow up? Medical services will be provided by private physicians and dentists, the County Hospital facility, Health Departments, immunization clinics and well baby clinics. (c) How parents will be involved; Parental involvement will come, hopefully, through the genuine concern parents will have for the total well being of their child. They will be requested to provide previous medical information, while at the same time being; informed of the importance of health care and receiving assistance in getting such proper care and treatment for the child during his period of enrollment in Bead Start. (d) How records will be maintained and transferred to other program, or public school, after a child leaves Head Start; , Records are maintained in folderf for individual children and kept in a locked file, available only to Community Aides or the Program Director. Upon transferring; to another program or to public school, records are released by consent of the parent, and are either mailed or hand carried to the next designation. -9- (e) What transportation will be needed, and who will provide the service? Transportation to necessary medical facilities will be provided by community aides, social .workers, teachers or volunteers. (f) Who on the staff is responsible for this component? The director and community aides are largely responsible for this component. (g) What professional medical groups or individuals are involved in the planning of the medical program? Professional persons involved are social worker, thea school nurse, speech therapists, psycholo'gists, and public health nurses. . (h) What provisions have been made for speech therapy? All speech therapy has been provided as an in!-kind service through the John Swett Unified School District. Severy problems are referred to the Knolls Center for Speech and Language Development. 2. DENTAL: (a) 1-1hat dental services will be provided for the children.? Dental services include oral examinations, oral prophysloxis, and topical fluoride applications, and any necessary follow-up treatment. (b) What professional individuals and/or groups will provide dental services, including follo:r-up? Any dentists who accept Medi-Cal patients, county dentists or members of the California Dentists Association, will provide necessary services. Dote: Answers to questions c thru & are basically the same as those of the medical component. C. socTAL s-AIVICES: 1) The plans for delivery of social services and what services will be provided; Social services are geared to needs of individual families of children enrolled in the pro-ram. Whatever kinds of services are needed will be provided in conjunction with the local Social Service Center. 2) Who will provide for coordination internally and with other agencies? All coordination will be done by the director, community aides and county social service personnel. 3) Who will make home visits? Home visits are made by community aides and teachers. 4) 11ho will provide emergency assistance and counseling? Any emergencies occuring are handled by coennunity aides or the staff personnel, counseling; is sometimes provided by the community aides. However, situations which require professional help, are referred to the proper person. 5) Who on the'stai:f has responsibility for this component? The two coimiunity aides and director are responsible for this component. 6) What family and visitation records will be maintained? Family and visitation records are maintained by any staff member who makes such visits or other pertinent family information. -10- D. NUTRITION: 1) Type of food service (on site preparation or off-site food preparation), what meals and snacks are served. On site preparation of: morning snack and hot lunch is provided. 2) How Federally-donated foods are utilized; Not applicable - no Federally donated foods received. 3) Specify food supplies: a) Local grocery stores and meat market are used for the purchase of food, as are institutional food and supplies distrivutors. by The -cook plans all snack and lunch menus. The basic 4 food group serves as a basis for all planning. c) Food preparation and serving is done by the cook and served family style, with children being encouraged to serve themselves and experiment with new foods. d) All food preparation is in compliance with sanitation practices of the county health department. 4) How nutritional education is used in the daily program and in the parent program? Teachers have cooking projects in the class rooms, at frequent intervals. Children and parents are involved in the preparation of such projects. Nutrition demonstrations and special types of meals for parent meetings, etc. make-up the parent program. 5) Who on the staff has responsibility for this component7 The cook is solely responsible for this component. 6) ;That current and on-going services are provided by the nutrition specialist? Not applicable. 7) The adult-child ratio during meds; The 1-5 ratio is maintained during meals in the classroom. E. PSYCHOLOGICAL SERVICES: Describe briefly; 1) The resources available. County :rental health services, (through County Hospital) and the Richmond Mental Health clinic. 2) Your plan for using these resources and how often will they -be used in: a) Classroom observations are done weekly by an in-kind Psychologist supplied by the Richmond Health clinic. b) Individual screening; Not applicable. c) Tests used and persons administering tests; No applicable, we prefer not applicable, we prefer not to use Psychological test d) All consultation with staff and parents is done on an as-needed basis by the Psychologist, currently employed by the program. Special problems are handled in consultation with the Director, Teacher, parent and Psychologists. e) Referrals are uude by the Psychologist after extensive consultation and observation by teachers, psychologist and with the express consent of parents. f) Very little pre-service and in service training is done in this category. Any training is coordinated at the county Bead Start level. 3) Who on rlie staff is responsible for this component? The Director aids in coordinating; this component. . -11- -. .� . .'(� - t1 x�,. ','r•. .r .};r - _ �. hL «Y _*;':.. ;ca4.'} �.-s-• '1 C 7 O o a i w M - O O Y +u A �i• Z i a C -f C A O j - > D A p ai -4 A C! 1 a Cl C O z F A p Z r Z 30 0O u u > O r Z r > 'OJ" r i A O sM -i Mr a Ar r N 14 / 111 PI' U i' -4 O -i r Q > 71 P1 in • 2 C ZI Z t! -4 p 00 O O 7D 3 + lD r j rlii Y. r i/ 91 it 3 46 z O > r r O 1- • C r a10 N it 31, 1" - a is o r iv AID i+1 i o `{ C OOD a'B p1 O Z a �� r A LA majul` G1 ( � a r' Z to > it 2LJ i ' Z A • C1 �. ,: .,,i ` C > A • 0 t1 > O / 1 / it / 1 s4< r O C C r A{ F ` � 00 Gi Lon 7� i try3030 x '0 C 4 ;tax L 0 O c. IJ. �. • - u N owzD O - r IN A. M ? o �h s' will . -f ys 2 p a► ''�, x 44` Z 1414 ,T 14 300 Ca. as rn '< - A 10 � .. ic Ln 14 all, O m p1 a 05 Q zz st i > I O 40 ' z � O >- 39 - 2 A .' Z V A O 7i a A 2 3I p G1 < A10 r o Vto a 30 s • � ,s w o° i : .mow• o � � ; ,z W%J > ?. N A r aS O n31 o tail ma - n x o O e� � • '..ems;.: .e. '_i5 !� to 00 f, h - r G V _Y' 'f' J } .y n N _ ,.� r - 6 3 `>- ^` fid- �`'•a 0 0 0 o arFY > > > > >F F r r: r _ .+^ �n m m $0 O O )_ >_ r O O � • C A m z 0 W; w m Z 0a O O p 0 r A z w• r :b- w r 1 > c A N < w - O Z - 1 N M ' .0 1A IA p u o 3 0 Ln itO. Z N v N p a °a a .N. '� .m > z 14 z o C610 f11 - ' �o �- W N A p Q C Dil. z a nl cl z Aw - w � r - z w z > c o r > > r_ O 7. PI 3 O - a O w 7� w m- A ; o ? A o in w u I wp. C% W > w C A a - w > - r 10 - y 7■ O � ww Z �o p Ab r 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually a;;reed upon by and bet=.ae_n the Grantee and the Delegate, must be incorporated in written amen meats to this contract. 11. The Grantee shall assist the agency in cor:!ply;ng with all the conditions governing Grants c?t forth in enabling legislAtic-, as airended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Dele;ate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- t�_ve date, terminate this co,.tract ir. whole or in part for cause, Which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper mann: in obligat .ons under this contract, including compliance with the approved p:ograr► and attached conditions, and such statutes, executive oraers, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or tG the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of fun-'s provided under this contract; d. Suspension or termination of the Grant to the Grrr.tee under which this contract is made, or the porti_n thereof delegated by this contract; e. Failuxe to comply with conflict of interest prohibitions in federal regulation!:; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shail be transferred by the Grantee and its Delegate Agencies to such newly recoeni7ed agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or co=ritments were made in good faith and not in anticipation of ter-inatioa and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - ° O S v° m r r r w � -# -4 F > -4 x = x s z i z z z �c m ° z A r M ;u A > - Z Z Z. 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O z N � � * , w i, a • w �, y C � Ni 000Do 0 l fll N r ° 0 -4 M C 0 N iic r10 r N m fs > C ~ N Q M .o fir{ N Z r rw N Q ~ • �`. - �i w a � � z o o 7 i M O' to CL • • o X X C S X � 3E3 z a • ° F63 � '11 40 rn . 3 a tr w f fi N [1 �• � r K m °z w IN w2 r r 4 Z r t7 w Al fe c gi ZO a A v Z Z O ww s r � w r w wf � r Z a AA ;o w A $ 5 A s • a 0° q a M on wo ocl x: — o 7• O y s 00 y O O A A » a n 02 o O F e w40 s _ � r w _ � � A C w A ' r O30 . .; ; s c- r ,s w w = o • p 171 r 7 . =:f c T,• w 061. g.o = v to v zb. Me, s �; w a •v 20 g y Z w n • � g > x 0, A ' w � `P gM _ 1 7 7 fa r • 1x , w r mow : 0 o � i IV, w w x3 7• w _ ab I O o ♦ e Z � Z w z 4r - °o a _ q w S tn- .- N •. + N DO > • in ' I P rAl O " 3 3 r Z �r It -1 O O .7 > > r c 7 O > I � a e � i A iw° o s e- m 12 Z - o � z o M A' r o g� ma b4 w°w r em- wsx w IB >w_ • x � o . A30 w • O �> I w � SA w O30O Q r lb" o wO .� W � _ w p r Contra Costa County Community Action Agency CONTRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County !Board of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa Cotmty Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is 90195 3. The Program Account is a. Name: General Community Programming b. Number: 05 4. The contractor is United Council of Spanish Speaking Organization_s,inc. referred to as ''Delegate" in this contract. 5. The fund source for this grant, the Office of Economic Opportunity is hereinafter referred to in this contract as the "Grantor". B. DMEc.ATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January I, 1973 and will comvlete performance no later than December 31. 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event dill the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or crithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minims limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be perform_d hercunier. Such changes, including any increase or decrease in the amount of the Delegate's compensation, t.hieh are mutually agreed upon by and betvaen the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the aZency in cor_plying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable lairs, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasoaa5le written notice specifying the effective date, terminate this contract in uitole or in part, or for. a limited time for cause, which may include, but shall not be limited to, a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its oluli-ations under this contract, including compliance vita tae approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may lecome applicable at any time: b. Submission by the Deiegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material . respect; } c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to Via Grantee under* %idem this contract is made, or the portion thereof delegated by this contract; or e. Failure to comply with conflict of interest prohibitions in federal regulations. 15. The Grantee may, at any time up to 59 days prior to the termination date of this contract as specified in Section B.1. above, give the Delegate written notice twat it does not intend to renew this contract for an additional tern. nrounds for suc:i tion-renes;al may include, but shall not Le limited to: a. Appointment by Grantee of a nets Delegate Agency to serve all or part of tate cormunity currently served by the Delegate; or b. Any of the grounds specified in Section 14.a-e a'.►ove. 16. Within 14 days after smitten notice from the Grantee of its intention to terminate or not refund Delegate pursuant to Sections 14 and 15 above, Delegate rtay: 3 - r a. Request an informal meeting with representates of the Grantee to discuss the reasons for the termination or non- refunding: b. Submit to the Grantee written materials in opposition to the proposed termination or non-refunding; or c. Request a pudic hearing before the Economic Opportunity Council, With right to representation by counsel, to present evidence on its behalf. The persons to G.iom the above presentation is made shall, within 10 days, make a recommendation to the Board of Supervisors as to :ghat action, if any, should be ta::en by the Board on the proposed termination or non-refunding. .Delegate may request ha appearance before the Board with respect to any such recommendation. In any case,. the decision of the Board shall be final. 17. No suspension or termination will affect any expenditures or legally binding, commitments made prior to receiving notices of the termination, or non-refunding, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allowable. Upon ternination, or non-refunding, tae disposition of unexpended Federal funds and Property purchased with program funds will be subject to Crantee direction. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. EY.PENDITURE OF PrOCRA31 FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantec directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up in accord with Grantor directives or are specifically approved shall be .considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownerchip, and disposition of personal property are set forth in Grantor directives. 3. DISC&IMINATION PROHIBITED. No person in the United States shall, on the ground of race, color. religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, cr be subject to discrimination under the program approved as a result of this fundjn request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OEO, pursuant to the Ci•ril Rights Act of 1964, and pursuant to the Econcnic Opportunity Act of 1964, as amended. 4. DISC1:IMINATIOY IN MPLOYMENT PROHIBITED. In all hiring or emplo7!r2nt made possible by or resulting from this grant action, each employer: a, will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin. and b. will take affirmative action to ensure that applicants are o;npte!J, and that employees are treated during employment without rcCa:•d to their race. color, religion, sex. age. or national ovin1n, -.4 - This requirement shall apply to, but nct be limited to, the follm ing: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and Qel.ection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the prov:Lsiono of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church rcrated :instiv-1tion is entirely non-sectarian in content and purpos , anti that OEO &rectives ;,n grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in tha construction, alteration or repair, including painti.rg and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those p-_Eva{ling on si-d.lar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATEP!TS. Any discovery or invention arising; cut of or developed in the course of wark aiders by the grant shall be and fully reported to the Director of OEO for determination as to wh:vh�-r patent protection on such invention or discovery shall be sought and ht.w the rights in the invention or disaver;, i.n,-.luding rights trader any pa_-Ant issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OE0 reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise «se, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved community art;un program. D. Program funds spent under this contract are subject to i pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 228,750 in total performance of this contract, of which $ 183,000 will be contributed by the Grantee as Federal share, and of which $-W5,750 will be contrib- uted by the Delegate as local share.* 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - *Explanation for increased amounts (over totals on appended CAP 85) may be found in attached Board Order, EOC Notion, and CAP 25b. 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/HEW audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5- Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made 'by the Auditor-Controller. F. 14ORR PROGRAM All Activities carried out by the Delegate) shall be in accord with the attached work program, consisting of pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT •.t_M r'.' i GRANT E DELEGATE / By: AIK 4ensBy: TITLE: TITLE-• prey f, ~' •^�` 1973) I L? •• ' ': ATTEST: County Cleric As authorized by governing`boprd action.-: and ex-officio Clerk of the Board on November 7, 1973 By:_- �- _ NOTARY OR CORPORATION SEAL TITLE: Approved as to form: JOHN B. USEN, C um Counsel ��O�wwwOn�w�:OenOnna00a0wwMw OFFICIAL SEAL By: ,� �� = ABRAHAM Q. AMADOR NOTARY P':2LIC.CALIFORNIA COUNTY OF CONTRA COSTA TITLE: T?eputy County Counsel = MrCOmmisdoaExVIMSOMbw10.1973 �1�[NI�QtOtMp�t�trllll//IitltptlttU/�II:iiNi�NIN (Revised 2/72) SBBSCRIBED AN SWORN TO Bffo f YE THIS Id ;....DAY OF sc NOTARY PUBLIC-CALIFORNIA OPFIt ECONOtMC OPPORTUNITY -CONWIRTY ACT *"RAN • SPECIAL COMDMM 1. MAYS OF GRANTEE2. GRANT NO. PROGRAM VOL ACTION MO_ Contra Costa Cty Bd/Suprs 90195 173 / 03 1 SPECIAL CONDITION APPLIES TO: A. ALL PROGRAM ACCOUNTS IM GRANT ACTION S. ®ONLY PROGRAM ACCOUNT MUMDERIS) 01 & OS This Stant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants under Title 11 or 111-B of the Economic Opportunity Act of 1964 as amended. ACCEPTANCE OF THIS GRANT IS MME WITH THE FOLIMNG UNDERSTANDING: A. ALL SPECIAL CONDITIONS CONTAINED IN PREVIOUS GRANTS AWARDED FOR FY-1973, OTHER THAN THOSE CONDITIONS CONTAINED IN THE PHASE-OUT GRANTS, CONTINUE IN FULL FORCE AND REMAIN IN EFFECT UNTIL EVI- DENCE OF COMPLIANCE IS SUBMITTED TO AND APPROVED BY OEO. S. ALL EXISTING ADMINISTRATIVE AND PROGRAMMATIC SUBMISSION REQUIRE- MENTS INCLUDING PROGRAM PROGRESS REVIEW REPORTS, AFFIRMATIVE ACTION PROGRAMS, ANNUAL PROPERTY INVENTORY, QUARTERLY FINANCIAL REPORTS, ANNUAL ADMINISTRATIVE COSTS REPORTS, REFUNDING ELIGIBIL- ITY MATERIALS, AND OTHERS CONTINUE IN FULL FORCE AND EFFECT. CAP FOft 29 IREV. AUG NI REPLACES CAP FORMS 20.296.29►.299.304.WOTEO MAR N AND GSA.OC •t.I=861 CAP FORM tae.DATED AUG 67.WHICH A^IL 046nLETSi. z n n Z N 1 r ! � r M ( N 1 InjOZ C� > 3 O z _7 z a -+r z c I o o f nm j sn �N o nn �w w a d,n ' i c � � ma ( a z oo n'21 s > rm j m-4 ; a'A I -t n < 111 -4 N b _ > O 0 O 0 -4 ..� : P. f s my ( rc . >m m M yc a A z m O m !' 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(D pt `9 m < 0 Z G N O'(D n o j p O R O I m µ W r rn ? !p ( IO b b rt �* I� ,� iy W ISO 1 Iw 1. n 3r n rn CD N IM b ! I ! zr 'Acli I I {o OC Z O ! 6 , N I!+ in ! O z A I 1 ! ! I IAC �>C X rm Or :z y C)'o M 1N OA m5 C I C 'w io !m ;. 1 IN I i I I I {WOn� O> Z� 3N j A v fW • I Z r' r� R ;R I ; I p' ` i 0 IN N Nm � . ' _ rn� IN (� co F-d O (W Ic I i J 1.- A Oo %O N N =Of m i {/�O { I+ + I . I+ •�A A A Z .�z t (. II _ I ! i �� %.n w v v 1 m�(A { In y I ! }un a r I v Ln o ! I � z N y s z A > ° Z m14' Co N i �C3. IR I I m j A N w A I Z IN ILn A rrm Un In O� A ►V Z O r n !f•' i I >O C >• 30, r n n J J O !J 1 J pZm A 0 Z : > m>i A ,C -y ; o � � z. n to (w ii. z..o C �. �• ! ( ( w oD a r s i A O z ai ; 1 I .O , lJtt lJ� o O co -M O � o C51 15 t� m A > r N +! II > � 1 j•• i i 1 r � 0 O ;O O lO lO V O O o In iIn In La z V K, I to F+ o O m. W O n O` Co Lq to 4- 0 I !t YN O (lA In O% A 'OD A O to m out c o .0 Z O � Z n O O Ip p Ip 'O O O O 1�>m p; r i_DD a n{ O O O O j0 O O O O l mr ;� 1 3a I AV Z n N ` I+ Z Op 1-+ r 4 O i tJ W W A I - ;-o C= � i� �w co �,c ! lai r _ZZ� W Ip IO O 1J .00 �� i I -m m C a Ah PAGE i OF I PAGES OFFICE OF ECONOMIC OPPORTUNITY-APPLICATION FOR COMMUNITY ACTION PROGRAM Form Approved JUSTIFICATION FOR PROGRAM ACCOUNT AMENDMENT Budget Bureau No. 116-ROISS I. APPLICANT AGENCY 2. DATE SUBMITTED 3. PROGRAM YEAR 4. GRANT NO. Contra Costa County Board of Supervisors END DATE: 11/16/73 12/31/73 rrrr7 90195 S. PROGRAM ACCOUNT a. NUMBER b. NAME C. BEGINNING d. ENDING 05 United Council of Sp. Sp. Org. 1/1/73 12/31/73 6. SUBMITTED TO JUSTIFY(Check the following as appropriate) a. CHANGE IN EITHER FEDERAL OR NONFEDERAL SHARE b. CHANGE. BEYOND FLEXIBILITY,IN SALARIES AND POSITIONS ANO/OR OTHER BUDGET CHANGES WITHIN PROGRAM ACCOUNT C. Q CHANGE IN WORK PROGRAM d. !�t CHANGE, BEYOND FLEXIBILITY. IN ADMINISTERING AGENCY FUNDING LEVEL GRANTEE EXPLANATION(1f additional space is needed,continue on blank paper.) To adjust 1973 budget to provide for full twelve-month program. EOC and Board of Supervisors' authorization has been obtained (11/15/73 and 11/13/73) . This change does not require Regional OEO approval . CHANGE: from Federal - $155,000 to Federal - $18 3,000 from Local -$38,750 to Local - $459750 7. IF ITEM 6 a. ABOVE, IS NOT CHECKED,COMPLETE THE FOLLOWING IN LIEU OF CAP F I. a SUBMITTED BY (Typed name and title of authorised official) b. 5 AT B. OEO ACTION a. 0 APPROVED lb. L_s DISAPPROVED c. TYPED NAME AND TITLE OF OEO OFFICIAL d. SIGNATURE e. DATE CAP FORM 25b AUG 6B REPLACES CAP FORM 43.DATED MAR 67,WHICH IS OBSOLETE. + CONTRA COSTA COUNTY ECONOMIC OPPORTUNITY COUNCIL The following motion was passed by the Economic Opportunity Council at its meeting of November 15, 1973. The motion pertains to allocating additional funds to North Richmond Neighborhood House and United Council of Spanish Speaking Organizations In order to cover the expense of their operation through 1973. MOTION (Campanile) To approve the allocation of $17,000 to Neighborhood House and $28,000 to UCSSO to carry them through 1973. M/S/C The motion was voted on by written ballot with the following count: 22 yes 2 no t , PREFACE TO WORK PR(X,RAM The following Work Program ( in two priority areas) is to be performed by two Delegate Agencies. Consequently, the Contractor is responsible for only half the stated Work Program. 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'1 i = 7 7 — ' rc (O O -F 7' (D m N N 7c O 00 0 -0 7 to -1c or � m to vn .•Aaoa t— (D (D ', I.0 n -1 -+ 0 T 7 0 n 7 3 a (a c c >E O --(0 c O (D A 0 0 _ 0 0 O --a 70 LA n, + 7 0 -- 7 -+ N 7 c 7 a d A d -• 01 A A n 7 -< 0 -v -} O 0 O t f Ay 1 ' 7 7 d — O =r m -+ 1 -t (D 'D m C d c s fa '1 Or c O I O n O 1 7 0 0 - (D 7 y� A 7 >F O •1 -+ A R aO avn —0 CD 00030 — 0- JE — 4 1 0 (a oaa+ 7v 7x90 =r(Aa • I 1 01 (a —(0 m (Q - (D c (a 7- 3 7 7 01 f a 0 (D � dcl rw a D, 3 111CL - 1 3 v O 2 ` 01 O. i r � a• � 3001 n. ! .. i 7 3 - O UI sLa t as tA "'i a 2 Z ? d c0 p N R oma (D 3 -F -O X1 N < O t 1I N -+ C) -+ A 33 w • :M r v Q 0 0�1 aodoIwo o110 s 3o'1CDtam, li 10 �l mQOVIna 1 d 1 i iM o_ (7 0 O _'a 1 ( I 1 1 1 30 M AN -l01 � ---wMcD 01 p ' { !u O � vl O w Q c 3 01 a or ( i t,Cf m u1 av+< c 0/ n 0ca c? Le p v1 40 O d — _. _ ip s a o - = m d Dm s pCL L LCI + -• u1c m Cl -+ -+ 0 a 1 , c v v O , 00 c a =r -- m O a , c f -- -+ 3 - --, Q +. U1 — 0 1 V Cl m C11 c C -w O to — -• -+d C -+• ! CD 0 G' , [1 3 -+ -1 0 Q. f1 ID - z 0 0 d (Dr) mm -+ 43 R -+ 0 --u01,vvc{i � p CD tDv O =rO tp at �p tOA O , c 3 CA , Gat ' M W to 3 ut of S 3 f CD o � ' o -� C T _ . � p C .4 lip n as � ` C, i v + Ck 44 r p 11p sl Sol. Contra Costa County Community Action Agency MO TPRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County ?bard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity actin; as the administrative representative of the Board of Supervisors. 2. The grant is H - 0375 3. The Program Account is a. Name: Head Start Full Year Part Day b. Number: 22 4. The contractor is Martinez Unified School District referred to as "Delegate" in this contract. 5. The fund source for this grant, the Department of Health, Education and Welfare , is hereinafter referred to in this contract as the "Grantor". B. DFLEGATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1, 1973 and will complete performance no later than December 31, 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate w`-11 carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, vrith or trithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising, from or connected with activities or operations in carrying out the approved programs. 5. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, MI, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. Those records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing mcnthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of sech commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereun0er. , Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, Which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments Were Stade in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased With program funds will be subject to Grantor direction. - 3 - 15. The Grantee say also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully .applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice tG the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangementz; have been made for the transfer of the delega&: activities to another delegate or to the Grantee. In the event of any termination, al]. property and finished or unfinished documents, data, studias, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the ccntrsct. Notwitr_s}nnding the above, the Delegate shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtu: of any breach of the contract by the Delegate and the Grantee may withholc any reimbursement to the Delegate for the purpose o&' set-off until such t9_we as the exact amo+int of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. EUERTDITTirX.• Or PROGPL-1 FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other esz:+blished purchasing procedures. Expenses charged against program must be incurred in accord with Grantor and Grantee directives. Liabilities of the Grantee or ita :!elegate to their parties as a result cf tat-r nation action which are costs of winding up in accord wit` Grantu: directives or are specifically approved shall be considered proper expenditures of Program funds. Graator will determine the disposition of unexpended funds at the termination of the grant. 2. PRvYER-Y. No program funds may be expanded or costs incurred for the purcha.-.e of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRYMYNATT"N PROHIBITED_. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be e_W*11104?d fru-,m pc_ti.c'_^ation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the re;ulations promulgated by the Director of OHO, pursuant to the Civil Rights Act of 1964, and ri.trauunt ro the Economic Opportunity Act of 1964, as amended. 4. DISCRL41NATIO14 IN_MJPLOvMNT PROHIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because cf race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, chlor, religion, sex, age, or national origin. C. 4 _ This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statures and Executive Orders, including enforcement provisions, as set forth in OEO directives. S. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpoav, and Gnat OEO directives cn grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or suocentractors in the construction, alteration or repair, including painting and decorating, of pLejects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less th:,.n those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 275a-276a-5). 7. PATENTS. Any discovery or in•.rertion arising; rut of or developed in the course of work aided by the grant shall be promptly Paid fully reported to the Director of OEO for determitixL4on as to whether patent protection on such i;ivention or discovery shrill be sought and how the rights in the invention or discovers, inseluding rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable marar;al, the author is free to copyright the work, but OEO reserves a re_valty-free, nonexclusive, and irrevocable license to reproduce, publish or other rise use, and to authorize others to use, all copyrighted material and aqy material which can be copyrighted resulting from the approved community action program. D. Program fiends spent under this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 29,081 in total performance of this contract, of which $ 19,000 will be contributed by the Grantee as Federal share, and of which $ 10,081 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of exn_enditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements ut.ea the Delegate presents thei. requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-ConLrolier and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/HEW audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accou:_tang system or accounting personnel falls beton the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program rerminstion date and return any advanced funds not used fora pproved f-�leral program exnen6itures to the Auditor-Controller within five days after the end of this two-month period. 5. Cons+iltant, personal services, and lease or lease-purchase of equipment agreements, matte in accnr&u!ce wita approved budgets, must be approved by tae Csntra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRXM All Activities carried out by the Delegate shall be in accord with the attached work prcgraw, cc-r_sisting of 8 pages, as modified by the grant acceptt;nces shown in the special conditions �n Secticn D of this contrazt. G. EXECUTION OF CGNTii rT GRANTEE ` DELEGATE •r By. By TITLE: 6 79T3 TITLE: District Superintendent A. k OLSSON ATTEST: +t--s� 'u. County Cleric As authorized by governing board action and ex-officio Clerk of tLe Board on February 8, 1972 - By: NOTARY OR C Or,rFICI. L SEAL TITLE• .,• = WNIA r� %.xp APW7,1976 Approved as to form: X921 Susam Street,Martinez. JOPM B. CLAUSEN, County Counsel By-, Cerald A.Becker .TTLE: Deputy County Counsel (Revised 2/72) sc - 6 - L . OS-188 DEPARTMENT OF HEALTH, EDUCATIOIN, AND WELFARE Office of Child Development APPLICANT AGENCY PROGRAM INFORMATION FORM Grant Number 0375 Applicant Agency Martinez Unified School District Date Submitted September 13, 1972 I. Local Head Start Goals A. Improve each child's health. B. Improve each child's emotional and social development. C. Strengthen each child's ability to think, reason, and speak clearly. D. Help each child develop a degree of self-confidence and self-identity. E. Increase each child's ability to get along with others. F. Give each child many opportunities to enjoy success. G. Develop in each child and his family a responsible attitude toward society. II. Administration A. Program Development The proposed fully developed program has evolved from a community Head Start project initiated early in 1966 with local contributions of money and material and with a volunteer staff. In May 1966, parent and other community organizers, proposed School District participation in the project. The Board of Education reviewed this proposal which provided for the School District becoming the Head Start delegate agency and on the recommendation of the District Superintendent accepted this responsibility. The volunteer staff was employed by the School District and the original Policy Advisory Committee was recognized by the Board of Education as the appropriate group to continue providing guidance to the program. During the years that followed, the program of activities was improved and expanded, better facilities located and inservice training of staff established. The partnership plan established in 1966 between the Board of Education and the Community Policy Advisory Committee has functioned smoothly. Occasional problems and misunderstandings have occurred from time to time concerning facilities and other aspects of Head Start. However, these difficulties have involved individuals or county Head Start groups. The Advisory Committee and the Board of Education have maintained good communications and have supported each other to insure a strong program for Martinez children. All basic program decisions are made by the Parent Advisory Committee and the Board of Education. The staff and the Executive Committee of the Parent Advisory Committee work together in making minor operational decisions and in keeping the Advisory Committee informed on all aspects of the Head Start program. Head Start,_1972-73 2 B. Program Evaluation 1. Self-evaluation - the staff evaluates the program for the children and its own effectiveness as part of the monthly staff meetings. 2. Other evaluations - Our Preschool program is evaluated by both the State Preschool Department and Head Start. The Preschool Inventory, an evaluation instrument published by Cooperative Tests and Services is used as a pre and post test. A statistical and narrative evaluation of the preschool program is prepared in June. 3. Changes and recommendations - Proposed changes and recommendations are first discussed by the staff and the Executive Committee. Proposals formulated by these two groups are submitted to the Parent Advisory Committee for consideration. Action by the Parent Advisory Committee and the Board of Education authorizes program changes. C. Financial Management 1. Monthly financial reports are made to the Parent Advisory Committee, State Preschool Department and County Head Start Office_ 2. The project director is responsible for financial management. Accounts are maintained by an accountant in the business office (part-time assignment). 3. Not applicable. 4. Parent activity funds are maintained in a separate account and are controlled by the Parent Advisory Committee. 5. The Contra Costa County Auditor audited Program in August 1972. 6. Purchase Order procedure provides for check on receipt of merchandise and prompt payment of invoices. 7. Annual Inventory is made by teacher and reviewed by the director. D. Personnel 1. Personnel management is the responsibility of the project director. 2. School District policies and procedures are observed. Additional specific policies and procedures pertaining to Head Start are made by the Parent Advisory Committee. 3. Staff meetings. E. Career Development 1. Martinez staff supports and participates in County Headstart career development activities. Head Start, 1972-73 3 2. County program. 3. County plan. 4. County Head Start Coordinator. F. Recruitment of Children 1. Target areas were selected on the basis of AFDC lists and ESEA Title I studies. 2. Following sources were used: AFDC list, housing statistics, school health records, free school lunch records, parents of children in prior Head Start classes and community work of Head Start Community Aide. 3. Income table for Head Start, AFDC and other county assistance data. 4. Community Aide and the director. G. Facilities 1. Parent Advisory Committee selected facility. of p_..o_...... and availlability. 3. Annual report to Parent Advisory Committee prepared by the staff. H. Transportation 1. School District buses are used. 2. School District provides insurance. I. Training and Parent Education 1. Parent Education a. Team of teachers and aides provide parent education opportunities in the classroom. Additional parent education activities are held as part of the monthly Parent Advisory Committee meetings. b. The project nurse provides health education training. c . Nutrition training is the joint responsibility of the teacher and the nurse. 2. Advisory Committee orientation and training. a. Officers of Parent Advisory Committee are provided copies of Head Start policies and guidelines. The executive committee reviews policies and guidelines and is available to answer questions -and assist other parents understand the program and how it functions. Head Start 1972-73 4 b. The executive committee participates with the staff in program planning. The budget conunittee works with the director in developing the budget. The budget is reviewed, revised and finally approved by the Parent Advisory Committee. c. Policy is developed by the executive committee and staff, reviewed by the Parent Advisory Committee and approved or rejected by that body. 3. Volunteers are trained in the classroom in an apprentice type program. 4. In-service training of staff is planned and directed by the project director. J. Resolution of Conflict Misunderstanding, difference of opinion, etc. are resolved by the director when feasible. If the director is unable to solve problems or if solution is not acceptable to those concerned, the matter is brought to the attention of the executive committee. Recommendations of the executive committee are reviewed and accepted or rejected by the Parent Advisory Committee. III. Community Involvement A. Head Start Parent Advisory Committee 1. Committee's role a. Policy, personnel and other major decisions are made by the Committee and submitted to the School District Board of Education for consideration. If both Parent Advisory Committee and Board of Education concur, decision is final. b. Committee members participate in classrooms and other activities. c. Both educational and social activities are held for parents. d. Committee members work with children and staff both inside and outside of the classroom. 2. Specific relationships a. Not applicable. b. The Board of Education shares with the Parent Advisory Committee all policy and personnel responsibilities. Both groups must agree before action can be taken. c. See "b" above. d. Not applicable. Head Start 1972-73 • > B. Other Boards I. The Parent Advisory Committee elects a representative to the County Policy Committee and cooperates with this group. 2. The Parent Advisory Committee cooperates with the Martinez Area Council. C. Volunteers 1. The staff encourages parents, community members and others to volunteer. The project community aide coordinates the volunteer program and is responsible for recruitment. 2. Volunteers assist with all activities in the classroom, participate in outdoor activities and go- on field trips. 3. The project community aide is responsible for recruiting and coordinating volunteers. N. Other program components A. Daily educational program 1. Daily educational program: Daily program of activities is developed in terms of the needs of the children enrolled. Basic program activities include: (a) opportunities for child .initiated activities, rhythm games; (b) quiet and active group activities; (c) creative activities; (d) large and small muscle activities as the children develop ability to use small muscles; (e) games and activities designed to give each child numerous opportunities to succeed and develop self-confidence; (f) a variety of indoor and outdoor activities planned to stimulate curiosity and give children opportunities to develop individual interests. The daily schedule of activities is as follows: Morning snack Outdoor play Free play Clean-up Creative activities Lunch Clean-up Prepare to go home Story time 2. Responsive Environment Model developed by Far West Laboratory. 3. This program was developed by the Far West Laboratory Staff in Head Start classrooms with assistance from Head Start personnel. 4. The project director. B. Health 1. bIedical a. Medical and dental examinations. b. Project nurse will coordinate health services. Medical and dental examinations will be performed by local doctors and dentists. Head Start 1972-73 6 i c. Project Nurse will orient and assist parents. I d. Health data will be sent to the school nurse when the child enrolls in kindergarten. e. Head Start Community Aide. I i i f. Head Start Nurse. I g, Count p i, School District Health staff. y Health Department is an available source. h. School District speech correctionist is available to serve Head Start children. i 2. Dental a. Dental examination and follow-up work. b. Local dentists and county hospital dentists. c. Project Nurse will orient and assist parents. d. Health data will be sent to school nurse when the child enrolls in ' ki.-LLergarte:.. e. Head Start Community Aide. f. Head Start nurse. g. School District health staff. County Health Department is an available source. C. Social Services 1. The Head Start staff will work as a team in providing social services. The program will include parent education and assistance with family and social problems. 2. Community Aide. 3. Community Aide. 4. Community hide and project director. 5. Project director. 6. Community aide will maintain record of home visits and social activities planned. i Head Start 1972-73 7 D. Nutrition 1. Food service is provided by the Montecito Eley%ntary School Cafeteria staff. Food is prepared at the school. 2. Federally donated foods are obtained and used. 3. Food Service a. School District purchases food. b. Menu is planned by School District. c. Food is prepared by School District staff and served by Head Start staff. d. School District supervises sanitation practices. 4. Nutrition education is part of the daily program in classroom. In addition to introducing new foods, the children participate in making jello, puddings, cookies and other foods. Parent education includes both classroom experiences and parent meetings on nutrition. 5. Teacher with assistance from staff. 6. County Nutritionist is used as a resource person and discussion leader. 7. Adult-Child ratio during meals is 1-5. E. Psychological Services 1. School District psychologist is available to serve the program. 2. Use of school psychologist a. Does classroom observation as requested. b. Screening on request basis. c. The Preschool Inventory, 1970 Edition published by Cooperative Tests and Services is used as a pre test in October and a post test in May. The school psychologist uses classroom observation, conferences and home visits as basic procedures. If psychological testing is needed, the District psychologist discusses the test to be administered with the child's parent. District policy requires written consent from the parent for any psychological testing. d. Psychologist consults with parents and staff prior to testing. Read Start, 1972-73 • 8 i . I i e. Parents are consulted prior to making referrals to outside agencies. f. 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V D -1 y t 3• -•1 r � o o W ° %.n m s N u n o � b 1 b � b Z O Q 4 _ m a w D r z ° • m D a O D r c 1 0 z v rn 3 m z 0 0 rn A m N m a M °m = mD a � A = r � , .2 m v gm A C M N Z - m O i D m ; 3 M °m ? > r Z v Nm rn N > ° m M D ' v 7D0 r m ac _ N o tm z z i � oN a Dm mm > r pm - :, m x • r N m > m M > > r m I F+ z F' o D m ? a -u o s o ' !o D m c D mm ' o E' O o m F! 4w T' ° CI m s A o Y O �� r z Contra Costa County Community Action Agency CONTPMT FOR DELEGATION OF ACTIVITIES A. IDEINTIFYING DATA 1. The Community Action Agency is the Contra Costa County ?bard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is 90195 3. The Program Account is a. Name: General Community Programming b. Number: 05 4. The contractor is Southside Community Center. Inc. referred to as ''Delegate" in this contract. 5. The fund source for this grant, the Office of Economic Opportunity is hereinafter referred to in this contract as the "Grantor". B. DILEGATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1 . 1973 and will comvlete performance no later than Dacember 31, 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or crithout a transfer of funds, without arior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,090 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee Will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmen Compensation Insurance - Covera;e for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out tie approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. b. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, FLEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Dele-ate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 30. The Grantee may, from time• to time, request changes in the scope of the services of the Delegate to be performed hereuntier. Such changes, including any increase or decrease in the amount of the Delicate's compensation, which are=utually agreed upon by and betvaen the Grantee and the Delegate, must be incorporated in written amendments to this contract. 11. The Grantee shall assist the agency In conplying With all the condttions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable Iwis, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasona51e written notice specifying the ' s effective date, terminate this contract in thole or in part, or for. a limited time for cause, t?hich may include, but shall not be limited j to: 1 a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obli„ations under this contract, .including compliance uita the approved Drogram and attached conditions, and such statutes, executive orders, and Grantor directives as may teco-ie applicable at any time: b. Submission by the Dele;ate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under- s4aich this contract is made, or the portion thereof delegated 3y this contract; or e. Failure to comply with conflict of interest prohibitions in federal regulations. 15. The Grantee may, at any time up to 51 days prior to the termination date of this contract as specified in Section E.1. above, give the Delegate written notice Cant it does not intend to renew this contract for an additional tern. Grounds for suc*,i non-renewal may include, but shall not be limited to: a. Appointment by Grantee of a net? Delegate Agency to serve all or part of ete co:uuttity currently served by the Delegate; or b. Any of the grounds specified in Section 14.a-e above. 16. Within 14 days after written notice from tate Grantee of its intention to terminate or not refund Delegate pursuant to Sections 14 and 15 above, Delegate may: - 3 - C a. Request an informal meeting with representatives of the Grantee to discuss the reasons for the termination or non- refunding: b. Submit to the Grantee written materials in opposition to the proposed teraination or non-refunding; or c. Request a puSlic hearin;, before the Economic Opportunity Council, with right to representation by counsel, to present evidence on its behalf. The persons to whom the above presentation is.made shall, within 10 days, make a recommendation to the Board of Supervisors as to what action, if any, should be ta'.;en by the Board on the proposed termination or non-refunding. .Delegate may request an appearance before the Board vita respect to any such recommendation. In any ` case,. the decision of tae Board shall be final. 17. To suspension or termination will affect any expenditures or legally binding coemitments made prior to receiving-notices of the termination, or non-refunding, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allocable. Upon ternination, or non-refunding, tae disposition of unexpended Federal funds and property purchased with ;program funds will be subject to Crantee direction. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. E.KPENDITURE OF P^OCRA%1 FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, • bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantec directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up In accord with Grantor directives or are specifically approved shall be .considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROHIBITED. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, cr be subiect to discrimination under the program approved as a result of this fuvdin request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OM, pursuant to the Civil Rights Act of 1964, and pursuant to the iconcnic Opportunity Act of 1964, as amended. 4. DISCRIMINATION IN elPLOYMENT PROHIBITLD. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion. sex, age, or national origin, and b. will take affirmative action to ensure that applicants are Pmp1r-J, and that employees are treated during employment without rega:.l to their race, color, religion, sex, apse, or national orioln, - 4 _ r This requirement shall apply to, but act be limited to, the follocin;: employment, upgrading, demotion, or transfer; recruitment or recruit- went advertising; Layoff or termination; rates or pay or other forms of compensation; and Qelart:ion for training, including apprenticeship. The grantee and its delegate agencies .hall comply with all applicable Statutes and Executive Ciders on equal employment opportunity and this grant action shall be governed by the provision:. of all such Statutes and Executive Orders, including enforcement previsions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee aad its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church re_atzd institution is entirely non-sectarian in content and purpesa, and that OEO directives :,a grants and delegations to churches or church related institutions are satisfied. 6. LABOF STANDARDS. All laborers and mechanics employed by contractors or subcentractozs in thQ construction, alteration or repair, including painting and de=oratiz:c-, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those p-'evailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 2'i5a-276a-5). 7. PATENTS. Any discovery or invention arising cut_ of or developed in the course of work aideri by the grant shall be and fully reported to the Director of OEO for determination as to w _rJ:_•r patent protection on such iaventisn at discovery shall ce sought and hc.w the rights in the invention or discuver;, in.luding rights ander any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable materia?, the author is free to copyright the work, but OEO reserves a rcyalty-free, nonexclusive, and irrevocable license to reproduce, publish or othervise ttse, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved cow-munity a,.t;on program. D. Program funds spent under this contract are subject to pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 183,372 in total performance of this contract, of which $ 145,486 will be contributed by the Grantee as Federal share, and of which $ 370,886 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegaie does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/HESS audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period.. 5_ Consulrant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegashall be in accord with the t attached work program, consisting of pages, as modified by the grant acceptances shown in the special ditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANT DELEGATE By: A By: TITLE: Chai � TITLE: (�iu, Board of Supervisors ATTEST: Co ty Clem As authorized by governing board action and ex-offs o' C oa;d n November 8, 1972 %X1 By: Sandra Barrios NOTARY OR CORPORATION SEAL, TITLE: Deputy Clerk Approved as to form: JOHN B. USEN, Cou ty Counsel BY: TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - ► OPPICE Of ECONOMIC OPPORTUNITY -COMMUMITY ACTION PROGRAM • :,.r SPECIAL CONDITION MAW[OF GRANTEE 2. GRANT NO. PROGRAM YR. ACTION NO, Contra Costa Cty Bd/Suprs 90195 '73 / 03 L SPECIAL CONDITION APPLIES TO: C C]ALL PROGRAM ACCOUNTS IN GRANT ACTION b. ®ONLY PROGRAM ACCOUNT NUNDERISI Ol & 05 This Srant is subject to the Special Condition below, in addition to the applicable General Conditions governing grants under Title 11 or 111-8 of the Economic Opportunity Act of 1964 as amended. ACCEPTANCE OF THIS GRANT IS MADE WITH THE FOLLOWING UNDERSTANDING: A. ALL SPECIAL CONDITIONS CONTAINED IN PREVIOUS GRANTS AWARDED FOR FY-1973, OTHER THAN THOSE CONDITIONS CONTAINED IN THE PHASE-OUT GRANTS, CONTINUE IN FULL FORCE AND REMAIN IN EFFECT UNTIL EVI- DENCE OF COMPLIANCE IS SUBMITTED TO AND APPROVED BY OEO. S. ALL EXISTING ADMINISTRATIVE AND PROGRAMMATIC SUBMISSION REQUIRE- MENTS INCLUDING PROGRAM PROGRESS REVIEW REPORTS, AFFIRMATIVE ACTION PROGRAMS, ANNUAL PROPERTY INVENTORY, QUARTERLY FINANCIAL REPORTS, ANNUAL ADMINISTRATIVE COSTS REPORTS, REFUNDING ELIGIBIL- ITY MATERIALS, AND OTHERS CONTINUE IN FULL FORCE AND EFFECT. CAP FORA 29 (REV. AUG MI REPLACES CAP FORMS 2!.2M.250.29C.290. DATED MAR M AND GSA 0C 66-12800 CAP VORM 299.OATED AUG 67.W141CH ARE OKnLETE. a f y lit PREFACE TO WORK PROGRAM The following Work Program tin two priority areas) is to be, performed by two Deleqate Agencies. 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S a Contra Costa County Community Action Agency COTITTRACT FOR DELEGATION OF ACTIVITIES A. IMSTIFYIYG DATA 1. The Community Action Agency is the Contra Costa County Board of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa Cotmty Office of Economic Opportunity actin, as the administrative representative of the Board of Supervisors. 2. The grant is 90195 3. The Program Account is a:. Name: General Community Programming r b. Number: 05 4. The contractor is Concerted Services Project, Inc. referred to as "Delegate" in this contract. 5. The fund source for this grant, the Office of Economic Opportunity is hereinafter referred to in this contract as the "Grantor". B. DELEGATION OF ACTIVITIES 1. The Delegate aril1 begin performance of this contract on or after January I . 1973 and will complete verformance no later than December 3F.-1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. " In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or trithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of conmliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,090 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmen Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverane for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCA, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Dele;ate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the *Delegate to be perform--J hereunee r. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and betvaen the Grantee and the Delegate, must be incorporated in :written amendments to this contract. 11. Tne Grantee shall assist the agency in conplyinG with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any reSulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply vita all applicable lavas, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effective date, terminate this contract in uhole or ip part, or for a limited time for cause, faich may include, but shall not be limited I to. { a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its 6ali3ations under this contract, .including compliance .•it:► tine approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become applicable at any time; b. Submission by t%e Delegate to Crantor or to the Grantee of reports that are incorrect or incomplete in any material respect; } c. Ineffective or improper use of funds provided under this contract; d. Suspension or tennination of the grant to the Grantee under' voich this contract is made, or the portion thereof delegated • by this contract; or e. Failure to comply with conflict of interest prohibitions in federal regulations. 15. The Grantee may, at any time up to 59 days prior to the termination date of this contract as specified in Section B.1. above, give the Delegate written notice that it does not intend to renew this contract for an additional term. Grounds for suc:ition-renewal may include, but scall not lie limited to: a. Appointment by Grantee of a nen Delegate Agency to serve all or part of tine comuaity currently served by the Delegate; or b. Any of the grounds specified in Section 14.a-e a.wve. 16. Within 14 days after written notice from tie Grantee of its intention to terminate or not refund Delegate pursuant to Sections lei and 15 above, Delegate may: 3 _ r a. Request an informal meeting with representatives of the Grantee to discuss the reasons for the termination or noa- refunding: b. Submit to the Grantee written materials in opposition to the proposed termination or non-refunding; or c. Request a puilic hearing before the Economic Opportunity Council, with right to representation by counsel, to present evidence on its behalf. The persons to vuom the above presentation is.made shall, within-10 days, make a recommendation to the Board of Supervisors as to what action, if any, should be talen by the Board on the proposed termination or non-refunding. .Delegate may request an appearance before the Board vita respect to any such recommendation. In any case,, the decision of tae Board shall be final. 17. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notices of the termination, or non-refunding, provided such expenditures or commitments were trade in good faith and not-in anticipation of termination and are otherwise allocable. Upon ternination, or non-refunding, tae disposition of unexpended Federal funds and Property purchased iiith program funds will be subject to Crantee direction. C. GENERAL CONDITIONS GOVERNING CONTRACTS 1. E.KPENDITURE OF PC.00RA'j FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, ' bills, or other established purchasing procedures. Expenses charged against program funds must be incurred in accord with Grantor and Grantec directives. Liabilities of the Grantee or its delegate to their parties as a result of termination action which are costs of winding up In accord with Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purchase of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRIMINATION PROHIBITED. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be excluded from participation in, be denied the proceeds of, cr be subject to discrimination under the program approved as a result of this fundin request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OEO, pursuant to the Civil Rights Act of 1964, and pursuant to the Econcnic Opportunity Act of 1964, as amended. 4. DISCRIMINATION IN DIPLOYMENT PROHIBITED. In all hiring or employ!-en' made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are •rptr-*^J, and that employees are treated during employment without regard to their race, color, religion, sex, ape, or national or=b n, - 4 - r This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, includi.ne appiLeaticeship. The grantee and its delegate agencies shall comply with all applicable- Statutes pplicableStatutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that OEO directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon; shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighte, material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to 1 pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 210aM in total performanc of this contract, of which $ 1638000 will be contributed by the Grantee as Federal share, and of which $ 47,= will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/11EW audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. S_ Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of .4 pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANT DELEGATE By: By: �. Chairm TITLE: oard of Sui)ervisors TITLE:_ J. R. OZSSON ATTEST: ( j County Clerk. As authorized by governing board action and ex-offic Cl rk of a Board on March 200 1972 By: San a Barrios NOTARY OR CORPORATION SEAL TITLE: Deputy Clerk Approved as to form: 30fi.N B. USEN, Co�satty /Counsel By:-- p TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - OFFICE Of ECONOMIC OPPORTUNITY-COMMUMITY ACTION PROi.RAi1 SPECIAL CONDITION !• *41041 OF ORAMTEE 2. GRANT NO. PROGRAM YR- ACTION NO. Contra Costa Cty Bd/Suprs 90195 - '73 / 40.3 t 30EC1AL CONOITIOM APPLIES TO: �. 0 ALL PROGRAM ACCOUNTS IN GRANT ACTION b. ®ONLY PROGRAM ACCOUNT NUMaER1S) 01 & 05 TAis Brant is subject to the Special Condition below. in addition to the applicable General Conditions Aovtfning RtAnts under Title 11 or 111-B of the Economic Opportunity Act of 1964 as amended. ACCEPTANCE OF THIS GRANT IS MADE WITH THE FOLLOWING UNDERSTAADING: A. ALL SPECIAL CONDITIONS CONTAINED IN PREVIOUS GRANTS AWARDED FOR FY-1973, OTHER THAN THOSE CONDITIONS CONTAINED IN THE PHASE-OUT GRANTS, CONTINUE IN FULL FORCE AND REMAIN IN EFFECT UNTIL EVI- DENCE OF COMPLIANCE IS SUBMITTED TO AND APPROVED BY OEO. S. ALL EXISTING ADMINISTRATIVE AND PROGRAMMATIC SUBMISSION REQUIRE. !LENTS INCLUDING PROGRAM PROGRESS REVIEW REPORTS, AFFIRMATIVE ACTION PROGRAMS, ANNUAL PROPERTY INVENTORY, QUARTERLY FINANCIAL REPORTS, ANNUAL ADMINISTRATIVE COSTS REPORTS, REFUNDING ELIGIBIL- ITY MATERIALS, AND OTHERS CONTINUE IN FULL FORCE AND EFFECT. CAI(fir {REV. AUG MI REPLACES CAP FORMS 29.291.29b.29c.291,OATEO INR N AMO GSA.00 {{.122f1 T*. CAP FORM 29e.OATEO AUG 67.N141CH ARE 065I1LOTE. AA N w • w � OR O z Z O O 1 2nzi cn •°� -4 i AA I"w > > , i 1 A 'aZ z> > A zZV -0 c s r A A i y m> r i" O I r m A ) r I ; r r >r M A A • VII P M 1 a r m N i -4 A m I r -4 Lo r Z IA zc I I M AO , O • s Si94 :..:... ). i ' � 1 • :-........ v g w In i ;:•:;:. :: :<;•::. : ...::•::. I .. :...... 00 c 0-4 a • O, �w >r o — _ .; - n :•. ..;. m N — � •• O A c a O W W 8O O► ' — N A O O OD A ! 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' '- 01 h► 3 • O f'f W A JD r M � d A ►•+ ►+ d � R � � V n • *.'4 O O n r N • O tL • n • K to 0 •f f M 3 aM H R M C K K • rGt n R1A ; n j ! � 1 qq t� 3 Z ' • ' }r. r '•� M SIr 9 0- 13 F�► K � � R _ t ` ` 1 0 t .°i ° A crti .►• nt • 640 • O r O r K w Q.r r . "t �+`•C a H r n •t r r► M M �. All T-I ' r• r o rw r rr �;; • • w u A oa i :' 0 pp,, S•y j t{t O 4i . •. p. - - t 1p ! . eel • } RQ j w W t Z I t to C)p I t F� ice' 'mss pp • �� •O A h'� f- lob 10% Vl w to • N M N 3. N A M O R R 0 O b O R Ret w to Ot CL ± ` o. ovrra RMrwh KM RM e+ � � - • �;� ' i•• F K d A c ! M rt . is CL rk A M O r7 R t + 10 ' rt O A M r • A B r O BM ? R R M E ? M GI- * d R B R rt O K et A w d!. • w ! + w r � r a9w O0 nC r! G a atr N zr'd w a s .w G 1-+•0 n O • r O. A • r , rR r O c r v' O •t ± Mw p r v = w a a Mo b- IC 0 a o R 7 N • w R A o b r w { w R �sw •twa w - rt � K Ary � � � �.�. '1 M M M � B - N w � FM► R � A A t p V �.. • O IA. fb 7 w G r R R Is A R Q. IR+ D. M M w R K R ? R r w Q `r to O w A r 9 O R R0 ! ? g apoo • r � nw we sA � s r w r C6 ~ aA r c R w C6 - tet o• c } }}r O M o O. I." ►��00 M I M •t ? R A 0 14 M O w t t i. � M , •,. . + _ •r ,��_' 1 ..tea - ! o ! .: +(' w F i �At 1. � ,1•.i '.. . .., _ . > ,i`^ Contra Costa County Community Action Agency CONTRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County Roard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity actin; as the administrative representative of the Board of Supervisors. 2. The grant is H 0375 3. The Program Account is a. Name: Head Start Full Year Part Day b. Number: 22 4. The contractor is Catholic Charities Organiznr_inn referred to as ''Delegate" in this contract. 5. The fund source for this -rant, the Department of Health, Education 4 Welfare is hereinafter referred to in this contract as the "Grantor". B. DELFC.ATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1. 1973 and will complete performance no later than December 31, 1973 The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, Frith or trithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liabilitv Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with. a minimum limit of $100,000 for each occurrence. Grantee will be named as an ,additional insured with at least a ten day written notice of cancellation required. x. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion With others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a comaission, percentage, brokerage, or contingent fee. For breach or violation of : pis warrant the Grantee shall have the right to annul this contract wi,•c-,-�t liability or, in its discretion, to deduct from the contract or otherulse recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be _ 2 _ .: •¢"�4��CtL:'�i"i�'' +�i�:�i��'+�WL1�o J�'w� L;. •:.y`�.YL1Tr.,�.� � - (.. I �-. T •t1 r) O ?. r l'" b In n O ro �- �� m m m rn '+ G O O z 1 1• 4 O Q cr n 'L �• U i it n m • O p r r `e n rw� -4 O n yA p D)) m '� x cOi O x m m O 2 Zo r- D O x rC r. r o D r 3 p ,.. X to O N D 'U m + r ZLen b C) c m C r r 7 P O N In n e <1p Z OKi C tmn 0 D (Aa Z 1 Y p S O n m c o E A v) m fb D n 7D a N N M N N M M 0 O T u+ lJ1 D L D rr O rT O r• O x T T D d m O- d d K C. A x X X x x x x x r S Z 3 O S T T T T0 a 0 lift Li In m a °a CL. r = c H z 9 m o o r N N W O m • p t V = O O OD O O O O VIP • o. ,. 0 AWN r rb M: w > In 1 m f>' aC x r •. N Z n s O N A O mm _ a :F r Mm In v 'n r ,n In In m am 30 m > • r U) z u u o X " G .o Ua In c n Al o0 In m P < om I p fa Q r o v m O M x � � In 9: O 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantorto the . grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice tc the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been made for the transfer of the delegas: activities to another delegate or to the Grantee. In the event of any termination, all property and finished or unfinished documents, data, studias, and reports purchased or prepared by the Delegate under this contizct shall be disposed of according to Grantor directives, sad the Delegate shall be entitled to compensation for any unreiabursed expenses reasonable and necessarily incurred in satisfactory performance of the ccntract. Notwitnstonding the above, the Delegate shall not be relieved of l:.ab-lity to the Grantee for damages sustained by the Grantee by virtec of any breach of the contract by the Delegate and the Grantee may vithholi any reimb ursempnt to the Delegate for the purpose oc set-off until such ti.,ue as the exact amociat of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL C0;?DITIONS GOVZIRNING CONTRACTS 1. EXPENDITURr. Cr PROGiAM FUNDS. 911 expenses incurred for the approved program must he supported by contracts, purchase order3, requisitions, bills, or other eLzm cLished purchasing procedures. Expenses charged against program r:r:1s must be in^..erred in accord with Grantor and Grantee directives. Lisb'_iities of the Grantee or its daleg3te to their parties as a result cf tztranation action canich are costs of winding up in accord wit': Grantuz directives or are enecifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PRuPERTY. No program funds may be expzz ded or costs incurred for the purcha-ce of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives'. 3_ DISMIMMT ATTGN PR HIBITFD_. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be ewcl-A- .d frCm perti.cipation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OEO, pursuant to the Civil Rights Act of 1964, and purouant ro the Econnmic opportunity Act of 1964, as amended. 4. DISCRIMINATION Il._ LIPL0v1-1ENT PROHIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because cf race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, chlor, religion, sex, age, or national origin. - 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recr.3tment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the proV Sion of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS INSTITUTiCNS. The grantee and its delegate agencies shall ensure that any part of the approved rrogram that is conducted by a church or church related instit•+tion is entirely non-sectarian in content and purposa, and ::nat OEO directives cn grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decoratiuc-, of pxojects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less th.-m those prevailing oa similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant sball be promptly and fully reported to the Director of OEO for determiur.L;on as to whether patent protection on such iavention or discovery shall to sought and how the rights in the invention or discovery, i.n.,luding ri.ghta under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRICL;TS. If the grant results in a boot: or other copyrightable macarial, the author is free to copyright the work, but OEO reserves a revalty-free, nonexclusive, and irrevocable license to reproduce, publish or othexaTise rise, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved co=unity artion program. D. Program funds spent undar this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 87,912 in total performance of this contract, of which $ 66,423 will be contributed by the Grantee as Federal share, and of which $ 21,489 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents thei. requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Con_z:rol'ler and after presented budget requirements have been audited and foufjd, in the judgement of the Auditor-Controller, to meet the Federal OEO/HEW audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controllet is of the opinion that the Dele-ate's accounting system or accounting personnel falls below the originally accepted standards, the Au&tor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5_ Consa7rant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried cut by the Delegate shall be in accord with the attached work prcgran, consisting of 8 pagai, as modified by the grant acceptances shown in the special conditions :in Section D of this contract. G. EXECUTION OF CONTRACT GRADITEE DELEGATE By: By: airman f TITLE: Board nf_Sy� ryiSOrS TITLE: Al/PtC4,.Zr/ll 5 ATTEST: County Clerk As authorized by governing board action and ex-officio Clerk of the Board on ;`j1g7.3 By: Sandra Barrios NOTARY OR CORPORATIIOpON SEAL TITLE• DF?Puty Cl erk C�G�� '; ,,, .•,. j -j+A.L I-L Approved as to form: c:.., ;,- JOFLh B. USEN, Co un Counselc`"-,� :_�,�°•...;;;:o,r:.:�; .y,•t:. By: TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - r^ OS-188 DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE Office of Child Development APPLICANT AGENCY PROGRAM INFORMATION FORM GRANT NUMBER 0375 CONTRA COSTA COUNTY BOARD OF SUPERVISORS APPLICANT AGENCY (Cat)aolic Charities Rsst County. RadStnrt PrngrPM) DATE SUBMITTED July 1972 The program information requested on this form relates to the broad areas of program planning,program development, implementation, and support. It is divided into four sections: Local Head Start Goals, Administra- tion, Community Involvement, and Other Program Components. In each of the following sections and cote%ries, indicate the specific involvement of the Head Start Policy' Council, Applicant Agency Board, and Delegate Agency Board. as appropriate. Also, if delegation of any part of the program is intended, specify where responsibilities are to be delegated in each of the program areas. 1. LOCAL HEAD START GOALS What do you want your Head Start program to accomplish for the children, their families, and the community? �} 11. ADMINISTRATION This section deals with the planning process; as well as the management of the Head Start program. NOTE: An organizational chart of your Head Start staffing must be available for on-site reviews. A. Program Development: Describe the process you went through to arrive at a fully developed program as detailed in this application. This should not be a discussion of the specific steps taken in making out this application, but should be a description of how you arrived at your basic program decisions. This must include the role of the administrative personnel, the relevant boards and patent groups; as well as the community at large. B. Program Evaluation: Describe briefly. (1) Your self-evaluation system. (2) Other evaluations of your program. (3) Your method for incorporating changes and recommendations in your on-going program. C. Financial Monag*ment: Describe briefly. ! (1) Your financial reporting and bookkeeping system. (2) Staffing at the grantee and delegate level for financial Management. (3) Financial and contractual relationships with delegate agencies, if any. ' (4) How parent activity funds are administered. (5) Name of audit firm and date of last audit. (6) How timely receipt of vendor invoices are assured. - �. I (7) Grantee Inventory Policies•and Procedures including inventory control. • 1 ` D. Personnel: Describe briefly. (1) Who is responsible G• personnel management. (2) How Personnel Polices and Procedures are deve4ed. (r1 copy of these procedures must be available for on-site review) (3) How staff is made aware of these Policies. E. Career Development(full Year Program Only): Describe briefly. (1) Structure and key functions of committee. (2) Career development activities. • (3) Status of plans and timetable(must be available for on-site review). (4) Who is primarily responsible for career development. F. Recruitment of Children: Describe briefly. (1) How your target areas to be served were selectee. (2) How these target areas were surveyed for potential eligible children. Specify steps in this survey. (3) What criteria are used in the selection of children actually served by the program, and how these criteria were developed. (4) Who in the program is primarily responsible for the recruitment program. r G. Facilities: Describe. (1) How the Head Start center locations were selected. (2) What physical characteristics were considered in making the selection. (3) Your plan for a periodic review of the locations and the physical conditions of the facilities. (4) Your plans to assure that your centers meet licensing requirements. H. Transportation: Describe briefly. (1) Transportation system. (2) How you meet State and local transportation licensing and insurance requirements. Training and Parent Education (1) Describe training and education provided for all parents in the General area of: a) Health b) Education c) Nutrition (2) Describe how Parent Council members are trained in: a) Head Start Policies and Guidelines b) Planning and Budgetary "rocess c) Policy formation (3) Describe training programs for volunteers. (4) Describe training programs for staff. J. Resolution of Conflict: Describe the process used to resolve conflicting decisions among parts of the Head Start program. 2 Ill. COMMUNITY INVOLVEMENT ! Describe how effective involvement of the community is achieved in developing local policy and psogram goals while putting local programs into operation. A. Head Start Policy Council: (1) Describe Council's role in: a) Decision making b) Participation in classroom and other program areas 0 c) Activities for the parents d) Working with children in cooperation with Center staff (2) Explain Specific relationships to: a) Applicant's governing board b) Delegate Agency governing board c) Head Start Policy Committee d) Head Start Center Committee B. Other Boards: (1) Describe the methods you are using to coordinate all community resources(persons, grasps, agencies. etc.)which have an effect on your plan. (2) If you are planning changes in the present method of coordination describe your plan. C. Volunteers: (1) Describe the method of recruitment of volunteers from among the following: parents, males, older " persons, teenagers, professionals, community at large. _ (2) Describe how volunteers will be used in classroom and other areas of program operation. (3) Describe who is responsible for recruiting and coordinating volunteers." IV. OTHER PROGRAM COMPONENTS A. Daily Educational Program: (1) Describe the daily educational program for Head Start Children including bi-lingual and multi- cultural programs if appropriate. (2) If a specific curriculum is used, identify and explain why this approach was chosen. (3) Describe how this program is carrying out the Head Start goals and objectives of child development, as well as your specific local goals and objectives. (4) Who is responsible for the Educational Program? B. Health: (1) Medical: Describe briefly. a) What medical services will be provided for the children. b) What professional individuals and/or groups will provide medical services, including follow up. c) How parents will be involved. d) How records will be maintained and transferred to other program, or public school, after a child leaves Head Start. -3 - r ' e) What transportation will be needed, and who will provide the service. f) Who on the staff is responsible for this component. S) What professional medical groups or individuals are involved in the planning of the•a"cal program. h) What provisions have been wade for speech therapy. (2) Dental: Describe briefly. a) What dental services will be provided for the children. b) What professional individuals and/or groups will provide dental services, including follow up. ic) How parents will be involved. d) How records will be maintained and transferred to other programs or public schools after a child leaves Head Start. e) What transportation will be needed, and who will provide the service. f) Who on the staff is responsible for this component. g) What professional dental groups or individuals are involved in the planning of the dental program. C. Social Servic*s: Describe. (1) The plan for delivery of social services and what services will be provided. (2) Who will provide for coordination internally and with other agencies. (3) Who will make home visits. (4) Who will provide emergency assistance and counseling. (5) Who on the staff has responsibility for this component. (6) What family and visitation records will be maintained. D. Nutrition: Describe. (1) Type of food service(on-site preparation or o//-site food preparation), what meals and snacks are served. (2) How Federally-donated foods are utilized. (3) Specify food supplies: a) Securing food supplies b) Menu planning ' c) Foed preparation and serving d) Sanitation practices (4) How nutritional education is used in the daily program and in the parent program. (S) Who on the staff has responsibility for this component. (6) What current and on-going services are provided by the nutrition specialist. ' (7) The adult-child ratio during meals. E. Psychological Services: Describe briefly. (1) The resources available. (2) Your plan for using these resources and how often will they be used in: a) Classroom observation b) Individual screening c) Tests used and qualifications of persons administering tests d) Consultation with staff and parents e) Referral of children to-outside agencies or providers of service f) Pre-service and in-service training (3) Who on the staff is responsible for this component. -4. _ 03-188 Dept.of H ELS' GN 0375 OCD APPLICANT AGENCY PROGRAM- INFOR?.fATIOb FORM _ (Catholic Charities East County Head Start Program) 4. 1.:� Local Head Start Goals: a. To have the child feel secure and qucessful in a group process and confident of his own abilities. b. To familiarize the child with the English language. c. To give the child a general preparation for the normal rT --------.__-_ . t school program. • d. To help identify and follow up _individual hekUb health problems and needs; . psychiatric,.__dental,_ med.ical,_.vision �I speech and hearing. e. To help parents understand the school system and other.._.. ii bureaucracies such as the Heelth Department, Welfare assistance and to create a harmonious relationship i between the Parents and .these Institutions,_ ll: t i Administration: - _______ ? A. Program Development; i At the end of the 1967 program, some of the parents and _ I � teachers aides-_-joined together to create_their.oven Head Start Program. These same people .have_an commitment and_. -_----___ i, enthusiasm for Head3tart. _In _previous years families have participated- by helping with physical set-up ! , transportation, volunteer aid in and. out of the classroom. Functions and roles of of the policy advisory committee,. _ . Participate in the selection of the Director, serve as a _ channel for hearing; complaints on arbitery actions of the - administrative staff, assume responsibility for communicating with parents and encouraging their participation in the -_--� _ - program, serve as a _link to public .and-.private. _orgiaizations._.-__� The advisory committee will consist of members from last yeaas . co......ittee and representatives at large from other segments of the community. At the preliminary meeting a proportionate ruWber of parents will be elected from each center. This committee will consist of 60 % low ' income residents at all times. Ideas of residents are funneled through and decided 1. j Cont. H E W ON 0375 i GOD upon in the policy advisory co=ittee. i; B. Pro;rax Evaluation: 1. Detailed records are kept of the. operations of Head Start - - - r by the soeech therapist, nurse, teachers, community - _ ;k ,:worker and social services records are maintained for each --.----- enrollee to note his progress in the program. Other data include nua.,ber enrolled, daily attendance, parelt particip— ation and volunteers, meetings of parent advisory committee. ... -.-.. _ ?� 2. A Master of Public Health will be employed to evaluate----.--- the valuate-_-_.___ - the programs effectivenesss 3. Ne will consider the expressed interests of parents, applicant agency, community resources to try to sustain the high level of efficent sucessful level of operation. {{ As in the past the assessaent and eaaluation of the. program-_.-. will have a direct effect on the operation of the next fi years program. !�'C.. Financial 'Management: 1. Applicant Auditor and delezate agent Authority. I' 2. Azent Auditor, Delegate Director, Secretary _Bookeeper. - 3. 0375. 4. Center treasurer, Parent Advisory Committee, Bookeeper ._ _ i 5. CCC Board of Supervisors, Audit Dept. _ S. 30 day period. 1 i 7. Quarterly reports. Personnel; _ 1. Delegate Director _ 2. Delegate Agency, Parent Advisory Committee. 3. Distribution of Manual, orientation_ session,_ :E. Career Development; 1. N.A. , Grantee 2. N.A. , Grantee 3. N.A. , Grantee 4. N.A. , Grantee F. Recruitment of Children; 1. Area Council, Social service survey, Health Dept. 3. . Cont. OS-188 , f , �! H E lY ON 0375 OCD ;f F. .L'. Geographical mans, community survey, door to door,. public agencies and records. T. _ 3. Welfare assistance, low income, non English speaking, personal, social, medical needs. Community resources. ._ .. . 4. Community workers, Director. 1(;-. Facilities: " 1!, 1. Centraly located, within target area and. available k suitable buildings. 2. Adequate space, .storage, lighting, restroom facilities,___.__. playgroung, heating, sanitation 3. -Monthly agengy Inspection,- Yearly grantee inspection. 4. Review of codes, ordinances, regulations both State, •. . _:� County, City and Federal, annualy. H. Trans portation; 1. Patchetts Bus -Company (Brentwood)...Carpoole..(Antioeh) _ 2. Yes. I. Training And _Parent Education; i • - ____ __la. Public Health Dept. CCC Lectures and Demonstrations. _. _.. b. Vocational Counselor (A?:ency) . Grantee ZOO-Worker c. Univ. of Calif. Nutrition service lecturer,_ and consultant)-,-.,.. _ f ! and Grantee CCC Nutrition expert._ _2a. CCC .Head Start Coordinator, Aide .and agency. Director, Community Worker' s -and Teachers. B. Agency Director coordinates training-and_bud¢et._see sions.___.______. C. • Yanuals, lectures, County Coordinator,_ brouchures. 3. - Training session, discussion with teachers -and teacher_ aids before and after classes. daily. .4. 11onthly Total staff meetings, discussion and training. ._ Monthly Center staff meetings, bi weekly community _-_ worker/Director training sessions. All HeadStart staff - f: members are involved in ongoing college extension classes, curriculumn, ethnic culture and related work skills. f 3. Cont. " 03�-188 I; H : ti7 GN 0375 OCD Resolution of Conflict: !' Any questions, complaints or suggestions are to be _ f discussed with director if not satisfactorly resolved with the party involved. If the problem cannot be resolved thru the Director, then a written grievience is to be submitted to the Director and Chairman of the.- Joint heJoint Board. The Joint Board will tale action as a �T committee on the problem. If-the problem cannot then be clarified then the Grantee and Agency Authority can be _.._ consulted. Staff, parents, volunteers, children and _ community members have the right to be heard, and treated fairly• _.. . 111':! Community Involvment TA. Head Start Policy Council: a. election of parents from center committees to '!{ Policy Council, center rules are ;passed by a majority rule, Robert' s Rulers parlimentary procedure---is- followed.____._ ! f b. Parents following Federal guidelines establish procedure. c. Parents elect to have activities when and in such a as they desire within the Head Start Guidelines. d. By mutual understanding and agreement by *the parents and staff thru the Director policy- is_formulated. for classroom procedure. Represent at ivea from the area Counail and each Head Start class attend the County Pae or CCUs Board. _._...._ _- b. CCC Head3tart Coordinator acts as a Rep. along with CCC HS Pac to Board. 1: d. Policy committee determines local control over center policy, winter, party, spring party, graduation , field trips, parent lectures, community involvment, local share. c. Joint Board Policy Committee Hires Director in coop- eration with agency, hears grieviences, reviews ` Personnel policies and decisions. Approoves By Laws, ! 4. Cont. 1; OS-188 I' H E V1 ON 0375 OCD f". . Helps prepare yearly budget and work program. B. Other Boards _ I�! 1. Our programs are coordinated with such persons and agencies as: Community. Services to the Spanish Speaking . ._ r 't Center (Oakley) other local preschool programs, speech therapists, optometrists, psychologists, Catholic Social Service (Pittsburgh) St. Vincent De Paul's U.C. Nutrition. 2. No change anticipated. C'. Volunteers: . ! s. 1. Parent meetings, home visits, letter, phone, parent manual. hale teacher assistant attracts Fathers into _ - _ !�� classroom. Senior Citizen's Centers. 81gh. Sohool and a. .. ..__ -- i community college tutorials and work studies. Telephone, written and personal appeals to community professionals. Community Volunteers will be solicited by ads in the i ;ii_____ -local papers, speeches at public meetings,. ads in local. _ businesses. 2. Volunteers will be used to assist the paid_teaehers and teacher assistants in individual and group supervision i of the children at play and involved in learning, skills,, also in some transportation of. children cad parents, as _ _ ;_ i advisors and consultants. 3. The program Director and Teacher!o. --- 1?: Other Program Components _ Daily Educational Program: 1. Roll call, learning names, speaking in front of group. Sharing and discussion time.Free flowing activities, creative craft project of the day. Snack time, social time, self served if desired. Manipulative toys, outside play.Large muscle coordination development.. feeding the i animals, digging, water play, clean up time, wash up. group time. 11:ulti Cultural Rusic, . stories, skaring, �! 5. Cont. �i OS-188 HE ;7 GN 0375 lunch- discuss food, color, temperature, food_at home, making choices of food, helping toq clear, brushing the __.. teeth, looking at books, story time, dressing from locker is with name on it. 2. Far West Labs, Because of applicant agency training, also because it is an agreeable philosphy to parents and staff. 3. Improoving. childs self concept, making the school sxper ience pleasant, teaching English to Spanish Speaking students, discovering. mutual respect for customs and traditions. 4. Entire staff, Far West Labs, Educational Specialist from Catholic Charities Social Service (Sister Mary Grace. aDomplete physical, blood, urine analysis, 'vision,hearing. b. County Physicians, Nurses, technicians .&`private profess. ^ ionals, donating their time. c. referral, counseling. .........d. - Community .Worker maintains files and makes referrals, photo copies to school districts,original are kept in delegate agency files. Confidential. 1f e. Transportation to and from Clinic for parent and child � i will be provided by Community Aide worker. i f. Community Worker. Catholic Charities Director Psychologist, Catholic Charities easter of Public Health, County HeadStart Grantee Health Coordinator. Easter Seals Society 'and Cathoic Social Service, 'ft. Diablo Therapy Center. 2. Dental i, a. Y ray, fluoride, full mouth prophylaxis and Examin- ation, restoration of carious areas. b. County Clinic Dental specialists and private practise. c. Involved in referral and results. d. Copies sent to parents, own dentists,achools. 6.. Cont. H E 'fi - 09-188 OCD GSI 0375 e. Transporting parents and children to Dental Clinic and volunteer Dentist by Licensed,Insured Community _ 1 worker. f. Community worker, Director. g. County Dental Clinic, CCC Grantee, agency Director and CCC Hea.d9tart Health Coordinator. C•. Social Services: 1. Utilizing existing public CCC Social Service, limited counseling and referral by our agency Community Worker. 2. Program Director of the agency. 3. Community. Worker and Teacher and Nutritio4let." 4. Agency Director and Community Worker. 5. Director 6. All Parent Contacts. . D. Nutrition 1. Off Site, public school district Catered 20 N.A• 3. N.A. a. N.A. b. N.A. c. N.A. d. N.A. 4. To demonstrate and promote good eating babits,nutrition. 5. Director, Community Worker,- Teacher's. 6. Inspection of premises, employees, refuge, parent guidance and lecture, staff training._ 7. four adults to one child. E. Psychological Services :i 1. OCC Clinic and Psychiatric Social Worker, Catholic Social Service Psychiatric Social Worker, Catholic is Charities Psychological consultant, Agency Director - Psychologist, Marriage, Family" and Child Counselor. 7. Cont. 03-188 HE W ON 0375 i; OCD z: E 2. -Psychological Services: - ��; a. Once weekly by Director, and Psychiatric Soc.Worker. i b. Three tines yearly, Oct. Jan.May. _ c. .Denver Developmental and Pre School Inventory, Administered by Statistician, Clinical Psychologist, and Education specialist. d. At least three tikes yearly at home from Community r + ll • Worker, three times yearly from Teacher.- e. Parents director are consulted by Community Worker _. conference held, follow up on referral. f. Training held for staff by Lic. . Psychologist, Lic. --- .Psychiatric Social Worker, Education. Specialist in special problems and retardation and Grantee offers training. - ___. 1H3. . 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O .� O v �+ m b y :r > p ^ n _ C T' 1 c z_ rn CA CO m 4 w O orb' OP. CD p ,w d a. 10 $.� 4"C ; w_ w s r _ >Lo >:w >, A'rCR w ,- Its r f M O • Y- _ • V • M • r M ... • • .,� •:1 cnYIo > C y to CD ID CD m U s r s< !Z H fU il A C-n p ( - - � CTI c+ C �^ Ch fi Cn- a 7D a iA AD, ,♦ a D, Wt ' IR 10 rn 1 >` rn w A A - • -1 `� � C", =.0. •� � ,`fit : In > 7 O ' ,r } u A, z v ,w w 5 � � IL ;w > > z � O r 1 30 Contra Costa County Coamunity Action Agency COMACT FOR DELEGATION OF ACTIVITIES A. IDWITIFYING DATA 1. The Community Action Agency is the Contra Costa County Board of Super- visors, referred to as ''Grantee" in this contract. The tern Grantee includes the Contra Costa County Office of Econosic Opportuaity ".act as the administrative representative of the Board of Supervisors. 2. The grant is H - 0375 3. The Program Account is a. Name: Head Start Full Year Part Day b. Number: 22 4. The _contractor is John Swett Unified School District. referred to as "Delegate" in this contract. = S. The fund source for this Grant, the Department of Health,. Education and Welfare , is hereinafter referred to in=this - contract as the "Grantor". 7. B. DELECATION OF ACTIVITIES 1. The 'sXlegate will begin performance of this contract on.or after, Januarst �, 1973 and will complete performance no later than June 30. 1973 * . The' completion':&te.may. be extended by written approval of the Grantor andauthosization ofthe Grantee. In no event will thecompletion date be mora`.than' 24-�cntbs, after the beginning date. 2. The Delegate will carry out the approved t+ork program, which is:'detaled in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without i transfer, of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and. provide Grantee with evidence of compliance; a. Liability Insurance - Bodily injury, including personal injury, or, death within minimum limits of $250,000 for each person and $500,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named,ss`aa additional insured with at least a ten day written notice of cancellation required. *'John Swett USD has indicated desire to withdraw as delegate agency_ effective June 30, 1973. b. Workmen Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate. through any fraudulent or dishonest act or acts coaiaitted'bp `any of its employees, acting alone or in collusion with-others, during„ the Bond period, to an amount equal to an prosimstelg one:-month's cash handled by the agency for all OEO program accounts, or in a: : different amount as may be mutually agreed upon.by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless,--;the Grantee and its officers and employees from any and all liabilities and. claims for damages for injury, sickness and disease, or death: to person(s) and/or property from any,cause arising,from or connected With activities or operations in carrying out the approved programs. 5. Delegate will coordinate through the Grantee with otheragencies, public and privats, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role is the Grantor's program,which will identify the project as an:OEO, HEW, OCD, etc., program. Copies of these;releases will be provided tothe Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set, by- the; . Grantor and the Grantee. These records shall.he maintained at a `centril- ized source and be held for at least three years after the, epiration"of this contract. These recordsshall identify individualpoverty partici--; pants; expenditures, broken down by federal and- local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of: - and. purpose for expenditures. The Delegate shall make these records available to'the Grantee, the Comptroller General of the United States, Federal"Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing:monthly,".. expenditures, on forms prescribed and provided by the Grantee.: b. The Delegate Agency shall maintain proper records=for-statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other orsant-- zation has been employed or retained to solicit or secure this contract upon an aagreement or understanding for commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant `` the Grantee shall have the right to annul this contract without liability_ or, in its discretion, to deduct from the contract or otherwise recover` the full amount of such commission, percentage, brokerage, or contingent. fee, or to seek such other remedies as legally may be available. 2 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written smanients to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate :ball comply with all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec time date, terminate this�coutract in whole or in part for cause, mbich shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including caapliancs with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as say become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a now agency is recognised by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. Io such ev t part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority sod property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognised agency. No awpession or termination Will affect any expenditures or legally binding caasitmests made prior to receiving notice of the suspension or terainstion, prodded such expenditures or commitments were aade in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of umespended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - , t 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is usable or uawilling to comply with such additional conditions as may be lawfully applied by Gvmtor, to the grant to the Grantee, the Delegate shall terminate the contract by.siving 30 days' Written notice tc the Grantee, signifying the effective date , thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangement:: have been made for the transfer of the delegat activities to another delegate or to the Grantee. In the event of .any termination, all property and finished or arifinished documents, data, studlas, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor 11rectives, and the Delegate shall be entitled'to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the- contract. Notwi.thetonftng the above, the Delegate shall not be relieved of 'liab4-lity to the Grantee for damages sustained by the Grantee by virte-, of any breach of the contract by the Delegate and the Grantee may yithholc any reim1bureeme-at to the Delegate for the purpose oc set-off.until such time as the exact c aolmt of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL CONDITIONS GOVZIRNING CONTRACTS 1. EXPENDI17JPX OF PR0GPk4 FUNDS. All expenses incurred for the approved program must be supported by contracts, purchase orders, requisitions, bills, or other esz;tb.tished purchasing procedures. Expenses charged, against program i,,1s must be iucurred in accord with Grantor and Grantee directive.,. hiabilitles of the Grantee or its leleg3te to their parties as a result cf ter^inrtion action which are costs of winding up is accord with: Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PR:sPEBTY. No program funds may be expanded or costs incurred for the purcha-3e of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives 3. DISCRIMTFATION PROHIBITED_. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be G7ip1Hf��(j frGM ps_tic'_?ation in, be denied the proceeds of, or be subject to discrimination under the program approved an a result of this funding request. The grantee and its delegate agencies will comply with the reSulations promulgated by the Director of OHO, pursuant to the Civil Rights Act of 1964, and purauant rn the Econeale Opportunity Act of 1%4, as amended. 4. DISCRIMI:NtATI0i1 IN MPLOYEIENT PROHIBITED. In all hiring or employment made possible by or resulting froze this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment vitho-ut regard to their race, chlor, religion, sex, age, or national origin. - 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; sates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth In OE0 directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that 000 directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 Q.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery. including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but 000 reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 70,444 in total performance of this contract, of which $ 49,039 will be contributed by the Grantee as Federal share, and of Which $ 21,405 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents the'&a requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have been audited and found, in the Judgement of the Auditors Controller, to meet the Federal OED/M audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system.or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the end of this two-month period. 5. Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANTE DELEGA By: By: Chairman TITLE: TITLE: . ATTEST: County Clerk As autho zed4- y-governing board action and ex-offic Cl of rd ' ond .� i By: Sandra Barrios NOTARY OR CORPORATION SEAL r ' A TITLE: Deputy Clerk Approved as to fors: JOHN B. USEN, C Counsel By: , TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - e g 7. �N.yfr•+ G�:. 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D Z m s M3: o m A, Nm s o > z° m AD r M _ Q v C s o cn ± z U , 0 Y o mm c 3 Z O A D �. r Z A v, m m N >D M m > = Q 4c m N 1 z 3 u► z oz z �n ny Cs D m b 14 mm z D r zm mx r N m I ..1 DM , M y d Z ^� O > 0 A m 0 a M m cm r o ra mo �- xa" ce O 00 g - o r s Contra Costa County Community Action :agency CONTRACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County 3oard of Super- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is H - 0375 • 3. The Program Account is a. Name: Head Stars Full Year Earr Earnag b. Number: 22 4. The contractor is Mt. Diablo Unified School District referred to as "Delegate" in this contract. 5. The fund source for this grant, the Department of Health, Education and Welfare , is hereinafter referred to in this contract as the "Grantor". B. DM.RCATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1, 1973 and Will complete performance no later than December 31, 1973 The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved work program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, vrith or trithout a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,090 for each person and $500,000 for each occurrence and property damage with a minimum limit of $1001,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Covera-e for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 5. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCD, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 _ 10. the Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in Written aendments to this contract. 11. The Grantee shall assist the agency in complying With all -the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and. the agency pursuant to those requirements. 13. The Delegate shall comply With all applicable laws, ordinances and codes of the state and local governments. 14. The Grantee may, by giving reasonable Written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, Which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under Which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply With conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding commitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments Were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written notice tG the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangement:. have been made for the transfer of the delegas: activities to another delegate or to the Grantee. In the event of any termination, all. property and finished or unfinished documents, data, studl:�s, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any unreimbursed expenses reasonable and necessarily incurred in satisfactory performance of the ccntrrct. Notwitnstvnding the above, the Delegate shall not be relieved of liability to the Granree for damages sustained by the Grantee by virtu: of any breach of the contract by the Delegate and the Grantee may withholi any reiribursement to the Delegate for the purpose oZ set-off until such time as the exact amovmt of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL. CONDITIONS GOVER—DING CONTRACTS 1. EXPEND ITI LL.CIF PROMiM FUNDS. All expenses incurred for the approved program must be supported by contracts, purchaaa orders, requisitions, Mills, or other esz:iblished purchasing procedures. Expenses charged against program must be iu,=red in accord with Grantor and Grantee directivLs. Liabilities of the Grantee or its :.'elegate to their parties as a result cf t,:�rsination action which are costs of winding up in accord with: Grantur directives or are epecifica'_ly approved shall be considered proper expenditures of program funds. Grantor will determine the disposition of unexpended funds at the termination of the grant. 2. PRvPERTY. No progr2m funds may be e.-:pended or costs incurred for the purchaae of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISMIYMfi`1AT7ON PROHIBITED_. 'Na Terson in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be --l—d?d from parLi.cipstion in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the regulations promulgated by the Director of OBD, pursuant to the Civil Rights Act of 1964, and puravanr rn the renriamie opportunity Act of 1964, as amended. 4. DISCRLMINATIOIJ IN M'LOYIIENT PROHIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, color, religion, sex, age, or national origin, - 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forces of comansation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OEO directives. 5. RELIGIOUS _INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and zhat OEO d1rectives cn grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including paintinS and decoratinc-, of pLejects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing oa similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 275a-276a-5). 7. PATENTS. Any disc•ovpry or invention arising out of or developed in the couise of work aided by the grant shall be ncom�tly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or`discovery, in,,lLding rights trader any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIC-HTS. If the grant results in a book or other copyrightable macarial, the author is free to copyright the work, but OEO reserves a rc_valry-free, nonexclusive, and irrevocable license to reproduce, Publish or othera.*ise use, and to authorize others to use, all copyrighted material and aay material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 88,890 in total performance of this contract, of which $ 59,269 will be contributed by the Grantee as Federal share, and of which $ 29,621 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents thei. requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Con.roller and after presented budget requirements have been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/AEW audit guidelines. 3. At any time during the period of this contract, if the Auditor-ControlleL is of the opinion that the Delegate's accouat-Ang system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program .ermin ation date and return any advanced funds not used for approvcd i•�3era;. program expe:iditures to the Auditor-Controller within five Mays after :.he end of this two-month period. 5. Congul.tant, personal san ices, and lease or lease-purchase of equipment agreements, mace in accnrd::r�ce with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Aud:_tor-Cor.-troll.-sr. F. WORK PROGYM1`i All Activities carried cr•t by the Delegate shall be in accord with the attached work program, cr.rsisting of 13 pages, as modified by the grant acceptances shown in the special conditions -Ln Section D of this contract. G. EXECUTION OF CGNTR!,.rT GRMITEE DELEGATE By: By: ao4c'e, M. a) Chairman TITLE: ]gQ= E: f_ ATTEST: County Cleric As authorized by governing board action and ex-olaondra oo C rk o _e Bard on �mPe,"t/kA By: Barr os NOTARY OR CORPORATION SEAL TITLE: Deputy ClerkG^�. Approved as to form: _. LAVERNE M. MILLER 1 J11)PN B. LAUSEN, ty Counse `` NOTARY ps S Ju .: L.�i� �LG��^-J MY Com COU!`tTy OFC ,:1;,'A COSTA Bv: mission Ex pipes Plov. 2-7, 1973 TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - HEAD START APPLICATION January 1 through December 31, 1973 Under Title II A of Economic Opportunity Act Applicant Agency: Contra Costa County Board of Supervisors Delegate Agency: Mt. Diablo Unified School District MT. DIABLO UNIFIED SCHOOL DISTRICT Head Start 1973 I. Local Head Start Goals A. Problem Children from low-income families are often not ready to profit from the beginning school program. This program provides an opportunity for these children to participate in activities of such a nature to make possible a greater chance of success in the regular school program. B. Objectives and Benefits It is the objective of this program to: 1. Offer a strong preschool language development program. 2. Broaden the experience level of preschool children. 3. Provide a health assessment and follow-up medical and dental care program. 4. Involve parents in the education of their child. The benefits of this program should be: 1. A language proficiency and cultural background that should help the children in their regular school program. 2. Children entering school with few medical or dental problems. 3. Better understanding between parents and school. C. Reasons for Believing Results Will be Achieved Our past experience has shown that the above objectives have been achieved. II. Administration A. Program Development The Mt. Diablo Unified School District in cooperation with the Contra Costa County C.A.A. developed a comprehensive Head Start Program for P.Y. 1973. Program planning involved parents of former participants, parents of potential participants, school district administration, social service personnel, local policy advisory council, area council, and the Contra Costa County Head Start Office. Through these various groups, the program goals were established, program objectives were delineated, and specific activities were detailed. B. Program Evaluation 1. Three Steps of Program Evaluation a. Child Progress (1) Children's progress will be assessed throughout the year by the Santa Clara Inventory of Developmental Tasks. (2) Teachers will fill out a"Developmental Characteristics Check List" at the beginning and at the end of the program. b. Parent Involvement A running account will be kept regarding the participation of parents as aides, volunteers, PC members, and activity participants. In addition to this description of involve- ment, a questionnaire will be given to all parents at the end of the program to determine the opinion of the program and their participation in it. c. Health Program Comprehensive records will be kept regarding health services. A final report will be made indicating children served, type of service, current health status, and recommended follow-up needed. 2. Implementation of Recommendations Next year's program will take into account the recommendations based on the evaluation outlined in "1" above. C. Financial Management 1. Reporting and bookkeeping system is maintained by the Mt. Diablo Unified School District Accounting Department. 2. A portion of an account technicians salary is included as part of the school districts contribution. 3. N.A. 4. Parent activity funds are administered by the Parents Advisory Council at the delegate level. 5. Contra Costa County 6. Maintained by the school district. 7. Maintained by the school district. MDUSD 1973 Head Start Application -2- a D. Personnel 1. The coordinator of Compensatory Education and the Assistant Coordinator, Preschool Programs. 2. Professional personnel are hired through the Mt. Diablo Unified School District Certificated personnel channels. Non-professional personnel are screened by the parents personnel committee,and parents are involved in the interview and selection process. 3. All staff are made aware of policies and procedures through inservice education meetings and Policy Advisory Council meetings. E. Career Development Required inservice meetings are held regularly. These meetings are for the purpose of improving the quality of the educational program. Through these inservice meetings, the professional staff, teachers, teacher aides, nurse, speech therapist, child welfare and attendance consultant, and school psychologist come to understand their roles better, become more of a team, and develop greater insights into how each can contribute to a better program for the children. These inservice meetings are planned so that certain programs are directly related to the role of the teacher assistant and social service aide. The roles of the non-professionals are better defined and broadened so that a complete understanding of a preschool program is achieved. In addition to the above, steps are being taken to enroll teacher aides as well as the teacher in the special workshops conducted by the regional Office of Economic Opportunity. The staff will be given the opportunity to visit other preschool programs in the Bay Area. A parent professional library is being started in each center. It is hoped that this type of program will provide a continual upgrading of the school program and provide the non-professionals with skills that might eventually lead to gainful employment in children nursery schools or child center programs. F. Recruitment of Children 1. Potentially Eligible Participants The geographic area served by this program is the geographic area of the Mt. Diablo Unified School District. There are approximately 230 eligible children between the ages of three years nine months and four years nine months residing in this area. MDUSD 1973 Head Start Application -3- 2. Percentage of Eligible Persons Participants Of the 230 possible participants, we will begin with ten classes totaling 150 children. This represents 65 percent of the possible participants. Due to the mobility of the population, there will be about 180 different children in this program during the year. Since we are commingling our program,' 60 children will be designated as Head Start and 90 children designated as State Preschool. 3. Information to the Target Area Residents The local newspaper, the local CAA newsletter, and notes from the schools will be used to notify residents of this program. 4. Selection of the Participants Children participating in this program meet both the O.E.O. and State Preschool low-income requirements. Ten percent of those participating will come from the target area and will not meet with O.E.O. criteria. G. Facilities Two classrooms are needed to house 60 preschool children. Fifteen children are assigned to each room in each of the A.M. and P.M. sessions. These rooms are located at Ambrose Elementary School, 3105 Willow Pass Road, West Pittsburg, California. These rooms meet all legal specifications. H. Transportation Bus transportation from home to school and return to the home is provided through the program. Regular school buses will be used. State and local transportation requirements are met by the school district under the provisions of the education code. I. Training and Parent Education The following statements describe our current parent involvement program• 1. Parents help as volunteers in the daily program, with transporta- tion, and serving lunches provided to the participating children's parents and siblings. 2. Monthly parent meetings are scheduled. These may be in the evening or during the day with speakers, workshops, or a general social meeting being the agenda. 3. Parents plan and participate in the parties at the center-- Christmas, Thanksgiving, Valentine Day, etc. 4. Parents are visited frequently by the preschool staff--teacher, nurse, and social service worker. MDUSD 1973 Head Start Application -4- 5. Immediate assistance or referral is given to parents in emergency situations such as family illness, fire, loss of job, etc. 6. Parents are invited to join and help the staff at the inservice training sessions. 7. Notices of happenings at school are sent home with the children. Small morning coffee groups are planned. Teachers and consultants will discuss special problems, child development, health, or any other areas of concern with the parents. The teacher and parents can discuss the preschool day, what we are doing and why, and how we may help the parent to continue these aims at home. Newsletters will be sent from each center to keep parents informed of the highlights of the preschool program and of any interesting events planned for the next weeks. If possible, we would like to plan several "fun" field trips just for parents. We will continue with monthly parent meetings but plan to use more speakers and consultants. Also, we will continue having a few workshops. Emphasis will be placed on parent education aspects of the program to extend the benefits of the school experience into the home by: 1. Helping parents provide stimulation for the child's social and intellectual growth. 2. Providing information and techniques related to developing and maintaining adequate health standards. 3. Clarifying for the parent the educational goals for the child using discussion, counseling, and demonstration of techniques. 4. Encouraging the school-parent relationship so they are seen as mutual resources. 5. Helping the parent develop resources and leadership from within the community. 6. Helping the parent understand and use the concept of integrated community resources. The inservice staff training program plan includes: 1. Regularly scheduled inservice meetings and workshops. 2. Outside consultants with knowledge of child training and development and persons from many disciplines. 3. Visitations to other programs and/or conferences. MDUSD 1973 Head Start Application -5- Parent activities with staff will include: 1. Small, informal, group meetings. 2. Opportunity to observe the children in class. 3. Opportunity to particpate in out-of-classroom (field trip) activities. 4. Opportunity to participate in classroom activities. 5. Conferences with teacher regarding the individual child and staff as needed. 6. Informal meetings with community, parents, and school adminis- trators. 7. Mileage and babysitting will be paid by the program in order to encourage low-income parent participation. III. Community Involvement A. Head Start Policy Council 1. Describe Council's role in : a. Decision making The Policy Committee (PC) meets on a regular basis. Its function is to approve the project application, assist in the hiring of non-professional personnel, and help set up activities for both parents and pupils. b. Participation in classroom and other program areas See Training and Parent Education C. Activities See Training and Parent Education d. Working with children in cooperation with staff See Training and Parent Education B. Other Boards Various individuals and agencies cooperate in providing social services to the program. In addition to the social service workers serving the individual families, the school employs nurses, health and attendance workers, and psychologists who also perform social services. Probation officers, principals, community volunteers, and others provide aid in securing clothing or meeting individual problems. The program itself has contributed employment for teacher aides and custodians. MDUSD 1973 Head Start Application -6- This program will provide family counseling where needed, help family with nutritional problems, help to provide clothing where needed, and provide help in obtaining health services. Each of the following services are planned in our social services program: Service Provided by Attention to emergency needs Teacher, nurse, social service aide, school psychologist Counseling with parents Teacher, nurse, social service aide, school psychologist Cooperation with and referral to Program coordinator, community agencies social service aide Home visits Teacher, aide, nurse, psychologist C. Volunteers Volunteers from the community are a part of our daily program. We are attempting to find volunteers who will go into the parents' homes and help with babysitting, enabling parents with many small children to participate at school. Volunteer organizations have helped in finding certain needed equipment. We shall continue to list items needed such as books, records, etc. , so that we may build up a small lending library for the children in each program. We would like to explore finding "male" volunteers to come into the daily program. The "golden age" connunities will be contacted as a possible source of grandmother and grandfather volunteers. Volunteer enrichment programs such as puppet shows, art groups, and speakers are being sought. IV. Other Program Components A. Daily Educational Program 1. Routines: Health inspection Rest period Toileting and washing Safety First Aid Nutrition time MDUSD 1973 Head Start Application -7- 2. Teaching periods to include experience in: Music Rhythm--rhythm instruments Dancing Singing Art Group and individual experiences in life about the child including science and number concepts Group and individual discussions Literature Field trips 3. Play period: Free play--indoors and outdoors Activity centers--for instructions and free choice 4. Program is flexible: Program emphasizes language and reasoning ability, encourages self-help and independence, uses sensory and manipulative experiences, offers opportunities for experimentation,and clarifies understandings. 5. Nutrition time: Opportunity to have nourishing food. Snack More than a snack when investigation proves a child or children need nourishment at the early morning arrival or nearer a normal lunch time. Opportunity to experience a social situation of sitting at a table with others to enjoy food and talk. Experience tasting food foreign in the child's home. Opportunity to learn table manners. Experience in learning certain preparations before and after eating; i.e. , washing hands, cleaning up, etc. Proposed Program This program will provide for the total development of the participating children through a variety of experiences designed to enrich their background and foster their personal development. Activities will include: MDUSD 1973 Head Start Application -8- 1 . Developmental activities at the prekindergarten level designed to stimulate interest and enthusiasm. a. Provide activities that will encourage the child to do things himself b. Encourage child to help others when using the various materials. c. Provide opportunities when teacher and children can show approval of sincere effort no matter what the results are. 2. Communication skill activities in speaking, listening, and vocabulary development. a. Provide many opportunities for informal talk and opportunity for the child to hear clearly articulated speech in a calm modulated voice. b. Provide verbal labels for objects, materials, and experiences as children are involved with them. c. Library activities. Read rhymes, stories, and play games to give impetus to words and their meanings. Pleasant experiences with books and picture interpretations build interest in subjects which may not be in the immediate environment. d. Use flannel board stories with characters--puppets. 3. Study trips into the community to parks, stores, community service agencies, zoos, farms, etc. a. Small group walking tour (five four-year-olds to one adult). (1) School area. Visit and talk to school personnel. (2) Neighborhood area. Watch street repair. Acquaint child with helpers--mailman, policeman, fireman, plumber, bus driver, etc. b. Expanded neighborhood trips (by bus). Visiting parks, stores, farms, and train or bus stations. c. Field trips to zoo, Fairyland, and farms. (When possible include parents. This provides opportunity for communi- cation with adults when home.) 4. Dramatic play to better understand the role of children and adults. a. Playhouse activites. Dramatic play with child-sizes home furniture and dress-up clothes reproducing life situations and responsibilities. MDUSD 1973 Head Start Application -9- b. Block play. Use blocks and accessories for dramatic play for learning situations. c. Outdoor play. Provide opportunities for free-play activities such as sandbox, water play, etc. 5. Creative experiences which allow the child to become acquainted with many media which may be used to express feelings and ideas and to discover what he can do with the materials. a. Art activities. Use clay, finger paint, scissors, play dough, and easel painting. b. Music activities. Provide experience with music and rhythmical activities. Listening to records and instruments. Movement to music rhythm instruments. c. Carpentry activities. Offer experiences in proper and safe use of tools; in planning and carrying out a construction project. Wood gluing offers a similar experience. 6. Sensory development through direct experience. Explore the senses. a. Tactual. Box with objects of different weight, size, shape, texture--child feels, selects, and describes object. Sing and learn to enjoy the physical self in a variety of rhythmic activities. b. Smell. Discuss favorite food; blindfolded, describe odor and guess. c. Hearing. Listening to recorded sounds--demonstrations and outdoor sounds. Take a "Listening Walk." d. Taste. Sample sugar, salt, cinnamon with a verbal description. e. Visual. Observe and describe. Work with similarities and differences. Select animals that are alike, different. 7. Experiences to develop perceptual skills and concepts. a. Visual perception. Games and puzzles involving matching colors, shapes, and sizes. b. Visual Memory. Games and experiences involving visual memory. c. Auditory perception. Games, records, tapes with opportunities to identify sounds and locate sounds. Use various string instruments, rhythm instruments, bells, etc. Determine sounds that are different: loud, soft, slow, fast, keeping time, etc. MDUSD 1973 Head Start Application -10- b. Block play. Use blocks and accessories for dramatic play for learning situations. c. Outdoor play. Provide opportunities for free-play activities such as sandbox, water play, etc. S. Creative experiences which allow the child to become acquainted with many media which may be used to express feelings and ideas and to discover what he can do with the materials. a. Art activities. Use clay, finger paint, scissors, play dough, and easel painting. b. Music activities. Provide experience with music and rhythmical activities. Listening to records and instruments. Movement to music rhythm instruments. c. Carpentry activities. Offer experiences in proper and safe use of tools; in planning and carrying out a construction project. Wood gluing offers a• similar experience. 6. Sensory development through direct experience. Explore the senses. a. Tactual. Box with objects of different weight, size, shape, texture--child feels, selects, and describes object. Sing and learn to enjoy the physical self in a variety of rhythmic activities. b. Smell. Discuss favorite food; blindfolded, describe odor and guess. c. Hearing. Listening to recorded sounds--demonstrations and outdoor sounds. Take a "Listening Walk." d. Taste. Sample sugar, salt, cinnamon with a verbal description. e. Visual. Observe and describe. Work with similarities and differences. Select animals that are alike, different. 7. Experiences to develop perceptual skills and concepts. a. Visual perception. Games and puzzles involving matching colors, shapes, and sizes. b. Visual Memory. Games and experiences involving visual memory. c. Auditory perception. Games, records, tapes with opportunities to identify sounds and locate sounds. Use various string instruments, rhythm instruments, bells, etc. Determine sounds that are different: loud, soft, slow, fast, keeping time, etc. MDUSD 1973 Head Start Application -10- d. Audiotory memory. Games, songs, and experiences where child follows directions. Directions can become more complicated. Telling familiar stories, using pictures in books or with flannel board figures. e. Developing concepts. Introduce concepts of "in," "on," "under," "beside," "behind," "in front of" in conversation, games, stories and songs. Other concepts such as "big," "little," "heavy," "light," "fast," "slow," etc. may be introduced by using verbal labels as child has the experience. 8. Stimulate curiosity and learning through activities in the wonderful world of science and nature. a. Observe habits and care for animals in the aquarium, terrarium, and insect case. b. Observe plant life in the garden. c. Observe and use magnets, magnifying glass, various sized nuts and bolts, locks and keys, and flashlights. 9. Number skills through manipulation of concrete objects. a. Block activities. Use blocks and accessories for dramatic play; for learning situations; for fun and creative expression; for vocabulary development. Build number concepts. Learn vocabulary; longer, shorter, etc. Have awareness of weight. Interest in feeling, counting, and exploring. Responsibility of putting blocks away. b. Table toy activities. Puzzles, beads and shoe strings; shapes that fit together; go-together games; large dominoes; small doll houses; animals.; and hammer and nails. 10. Opportunities to develop physical skills and coordination. a. Provide big muscle activities and physical fitness games as marching, walking, balance, wheel toys, balls, and steps. Emphasize safety rules. b. Provide small muscle activity games as peg boards, crayons, scissors, and manipulative toys. B. Health The following were involved in planning the health services program: 1. Local Health Department 2. School Health Program 3. Local Welfare Agency MDUSD 1973 Head Start Application -11- Medical history and examination are planned in the health services program. The following screening tests will be given: Tuberculin, • Hemoglobin or Hematocrit, vision, hearing, and urinalysis. The following immunizations will be given: Diphtheria, pertussis, tetanus, polio, measles, and smallpox. The following medical treatment will be given: Complete evaluation and treatment of all medical proablems discovered, treatment of acute illnesses and accidents during the program, and psychological and psychiatric consultation and treatment. Dental examination, topical flouride application, prophylaxis, and dental treatment will be provided by private dentists, Contra Costa County Dental Clinic, or military dependent facility. The following employee health services will be provided: Screening of all paid and voluntary personnel for Tuberculosis by the T.B. Association Mobile Units, medical examination for paid aides from low-income families by a private physician or the County Health Service, first aid equipment and training to be provided by the program. C. Social Services Various individuals and agencies cooperate in providing social services to the program. In addition to the social service workers serving the individual families, the school employs nurses, health and attendance workers, and psychologists who also perform social services. Probation officers, principals, community volunteers, and others provide aid in securing clothing or meeting individual problems. The program itself has contributed employment for teacher aides and custodians. This program will providefamily counseling where needed, help family with nutritional problems, help to provide clothing where needed, and provide help in obtaining health services. Each of the following services are planned in our social services program: Service Provided by Attention to emergency needs Teacher, nurse, social service aide, school psychologist Counseling with parents Teacher, nurse, social service aide, school psychologist MDUSD 1973 Head Start Application -12- Cooperation iwth the referral Program coordinator, to community agencies social service aide Home visits Teacher, aide, nurse, psychologist D. Nutrition The following nutrition will be provided each child: A.M. P.M. Midmorning snack Lunch Lunch Afternoon snack The following surplus foods and special milk services are available to the program: Flour, rolled wheat, bulgar, rice, raisins, canned fruit, canned vegetables, peanut butter, ground beef, chicken, shortening, and dry milk. Sample of Weekly Menu MONDAY TUESDAY WEDNESDAY THURSDAY FRIDAY BREAKFAST None None None None None SNACK Carrot & Apple Wedge Fresh Fruit Vegetable Fresh Fruit Celery Sticks Sticks LUNCH Frankfurters Tub 0' Chili Hamburgers Meat Loaf Cheese Pizza �& Macaroni Cornbread Vegetable Potatoes & Peas & Carrots iButtered Square Salad Gravy Pumpkin Spinach Peach & Orange Potato Chips W.W. Muffin Custard French Bread Salad Milk Banana Cream Milk iChocolate Cake Cookie & Milk Pudding I Milk SUPPER [None None None None None E. 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Z ' ; ur Z et z w n N A s M b 10 r � m x xw M > a r w a n 3. MIs ' • pD � 0 h.. • m CP .� ' o 0 x :-r • Contra Costa County f Community Action Agency CORMACT FOR DELEGATION OF ACTIVITIES A. IDENTIFYING DATA 1. The Community Action Agency is the Contra Costa County Board of Super-- visors, referred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is H - 0375 3. The ProgramAccount is a. Name: Head Start Full Year Part Day b. Number: 22 4. The contractor is Richmond Child Development Group Inc. referred to as "Delegate" in this contract. 5. The fund source for this grant, the Department of Health, Education and Welfare , is hereinafter referred to in this contract as the "Grantor". B. DELEGATION OF ACTIVITIES 1. The Delegate will begin performance of this contract on or after January 1. 1973 and will complete performance no later than December 31, 1973 . The completion date may be extended by written approval of the Grantor and authorization of the Grantee. In no event will the completion date be more than 24 months after the beginning date. 2. The Delegate will carry out the approved *.cork program, which is detailed in Part F of this contract, as modified by the Grantor and Grantee in Parts C, D and E. 3. No part of this contract will be subcontracted, with or without a transfer of funds, without prior written approval of the Grantee. 4. The Delegate will meet the following insurance requirements and provide Grantee with evidence of compliance: a. Liability Insurance - Bodily injury, including personal injury, or death within minimum limits of $250,000 for each person and $509,000 for each occurrence and property damage with a minimum limit of $100,000 for each occurrence. Grantee will be named as an additional insured with at least a ten day written notice of cancellation required. b. Workmens Compensation Insurance - Coverage for all employees of the Delegate in accordance with state requirements. c. Honesty Blanket Bond - Coverage for losses sustained by the Delegate through any fraudulent or dishonest act or acts committed by any of its employees, acting alone or in collusion with others, during the Bond period, to an amount equal to approximately one month's cash handled by the agency for all OEO program accounts, or in a different amount as may be mutually agreed upon by the contracting parties. The Delegate shall defend, save, indemnify and hold harmless the Grantee and its officers and employees from any and all liabilities and claims for damages for injury, sickness and disease, or death to person(s) and/or property from any cause arising from or connected with activities or operations in carrying out the approved programs. S. Delegate will coordinate through the Grantee with other agencies, public and private, in the Delegate's geographical zone of operation. 6. Delegate will prepare timely public information releases on its role in the Grantor's program, which will identify the project as an OEO, HEW, OCP, etc., program. Copies of these releases will be provided to the Grantee within one week of release. 7. The Delegate will maintain records in accord with standards set by the Grantor and the Grantee. These records shall he maintained at a central- ized source and be held for at least three years after the expiration of this contract. These records shall identify individual poverty partici- pants; expenditures, broken down by federal and local share; income from whatever source, to the project; property owned, leased, or borrowed by the Delegate. Records shall reflect authority of - and purpose for - expenditures. The Delegate shall make these records available to the Grantee, the Comptroller General of the United States, Federal Grantor or their authorized representatives. 8. Delegate shall provide the following reports to the Grantee: a. By the 10th of the following month, a financial report showing monthly expenditures, on forms prescribed and provided by the Grantee. b. The Delegate Agency shall maintain proper records for statistical information as may be requested by the Grantee from time to time. 9. The Delegate warrants that no person or selling agency or other organi- zation has been employed or retained to solicit or secure this contract upon an agreement or understanding for a commission, percentage, brokerage, or contingent fee. For breach or violation of this warrant the Grantee shall have the right to annul this contract without liability or, in its discretion, to deduct from the contract or otherwise recover the full amount of such commission, percentage, brokerage, or contingent fee, or to seek such other remedies as legally may be available. - 2 - 10. The Grantee may, from time to time, request changes in the scope of the services of the Delegate to be performed hereunder. Such changes, including any increase or decrease in the amount of the Delegate's compensation, which are mutually agreed upon by and between the Grantee and the Delegate, must be incorporated in written amudmants to this contract. 11. The Grantee shall assist the agency in complying with all the conditions governing Grants set forth in enabling legislation as amended. 12. This contract is subject to applicable requirements of legislation and any regulations, guidelines, or other actions adopted by the Grantee and the agency pursuant to those requirements. 13. The Delegate shall comply with all applicable laws, ordinances and •codes of the state and local governments. 14. The Grantee may, by giving reasonable written notice specifying the effec- tive date, terminate this contract in whole or in part for cause, Which shall include but not be limited to: a. Failure, for any reason, of the Delegate to fulfill in a timely and proper manner its obligations under this contract, including compliance with the approved program and attached conditions, and such statutes, executive orders, and Grantor directives as may become generally applicable at any time; b. Submission by the Delegate to Grantor or to the Grantee of reports that are incorrect or incomplete in any material respect; c. Ineffective or improper use of funds provided under this contract; d. Suspension or termination of the grant to the Grantee under which this contract is made, or the portion thereof delegated by this contract; e. Failure to comply with conflict of interest prohibitions in federal regulations; and f. In the event a new agency is recognized by Grantor as the Community Action Agency for all or part of the area served by the Grantee in accordance with Grantor directives. In such event part of the grant funds and the Grantee's or delegate agencies' functions, obligations, records (or copies), authority and property relating to assistance provided to the Delegate Agency under this grant action shall be transferred by the Grantee and its Delegate Agencies to such newly recognized agency. No suspension or termination will affect any expenditures or legally binding coiitments made prior to receiving notice of the suspension or termination, provided such expenditures or commitments were made in good faith and not in anticipation of termination and are otherwise allowable. Funds shall not be treated as committed for this purpose solely by virtue of a Grantee's contract or other commitment to a Delegate Agency. Upon suspension or termination, the disposition of unexpended Federal funds and property purchased with program funds will be subject to Grantor direction. - 3 - 15. The Grantee may also assign and transfer this contract when required by Grantor direction. If the Delegate is unable or unwilling to comply with. such additional conditions as may be lawfully applied by Grantor to the grant to the Grantee, the Delegate shall terminate the contract by giving 30 days' written not'ce to the Grantee, signifying the effective date thereof. In such event the Grantee may require the Delegate to ensure that adequate arrangements have been made for the transfer of the delegaa: activities to another delegate or to the Grantee. In the event of any termination, all. property and finished or mifinished documents, data, studies, and reports purchased or prepared by the Delegate under this contract shall be disposed of according to Grantor directives, and the Delegate shall be entitled to compensation for any up-reimbursed expenses reasonable and necessarily incurred in satisfactory performance of the centract. Notwithstanding the above, the Delegate shall not be relieved of liability to the Grantee for damages sustained by the Grantee by virtu: of any breach of the contract by the Delegate and the Grantee may withholi any reimbursement to the Delegate for the purpose of set-off until such tiiae as the exact =o1w t of damages due the Grantee from the Delegate is agreed upon or otherwise determined. C. GENERAL COMITIONS GOVERNING CONTRACTS 1. MENDITIIR11: "IF PROG&*1 FUNIS. All expenses incurred for the approved program must be supported by contracts, purchasa orders, requisitions, bills, or otter e�,;;a'olished purchasing procedures. Expenses charged against program i, :h; must be iu,�urred in accord with Grantor and Grantee directives. Liabilities of the Grantee or its '.elegete to their parties as a result cf ter-r nation action which are costs of winding up in accord with Grantor directives or are specifically approved shall be considered proper expenditures of program funds. Grantor will determine the disposition.of unexpended funds at the termination of the grant. 2. PROPERTY. No program funds may be expended or costs incurred for the purcha3e of real property. Regulations on the acquisition, ownership, and disposition of personal property are set forth in Grantor directives. 3. DISCRI`IMIATION PROHIBITED_. No person in the United States shall, on the ground of race, color, religion, sex, age, or national origin, be -1,14ed from participation in, be denied the proceeds of, or be subject to discrimination under the program approved as a result of this funding request. The grantee and its delegate agencies will comply with the regulations proriuloated- by the Director of OED, pursuant to the Civil Rights Act of 1964, and pursuant to the Econnad c OpporcuuiLy Act of 1964, as amended. 4. DISCRIMI:.3TI013 It3 E:-'i'iOw•IENT PROIiIBITED. In all hiring or employment made possible by or resulting from this grant action, each employer: a. will not discriminate against any employee or applicant for employment because of race, color, religion, sex, age, or national origin, and b. will take affirmative action to ensure that applicants are employed, and that employees are treated during employment without regard to their race, chlor, religion, sex, age, or national origin. - 4 - This requirement shall apply to, but not be limited to, the following: employment, upgrading, demotion, or transfer; recruitment or recruit- ment advertising; layoff or termination; rates or pay or other forms of compensation; and selection for training, including apprenticeship. The grantee and its delegate agencies shall comply with all applicable Statutes and Executive Orders on equal employment opportunity and this grant action shall be governed by the provisions of all such Statutes and Executive Orders, including enforcement provisions, as set forth in OED directives. 5. RELIGIOUS INSTITUTIONS. The grantee and its delegate agencies shall ensure that any part of the approved program that is conducted by a church or church related institution is entirely non-sectarian in content and purpose, and that OEO directives on grants and delegations to churches or church related institutions are satisfied. 6. LABOR STANDARDS. All laborers and mechanics employed by contractors or subcontractors in the construction, alteration or repair, including painting and decorating, of projects, buildings and works which are federally assisted under this grant shall be paid wages at rates not less than those prevailing on similar construction in the locality, as determined by the Secretary of Labor in accordance with the Davis-Bacon Act, as amended (40 U.S.C. 276a-276a-5). 7. PATENTS. Any discovery or invention arising out of or developed in the course of work aided by the grant shall be promptly and fully reported to the Director of OEO for determination as to whether patent protection on such invention or discovery shall be sought and how the rights in the invention or discovery, including rights under any patent issued thereon, shall be disposed of and administered, in order to protect the public interest. 8. COPYRIGHTS. If the grant results in a book or other copyrightable material, the author is free to copyright the work, but OEO reserves a royalty-free, nonexclusive, and irrevocable license to reproduce, publish or otherwise use, and to authorize others to use, all copyrighted material and any material which can be copyrighted resulting from the approved community action program. D. Program funds spent under this contract are subject to -0- pages of special conditions, which are attached. E. BUDGET The Delegate shall spend no more than $ 146.739 in total performance of this contract, of which $ 110.501 will be contributed by the Grantee as Federal share, and of which $ 36.238 will be contrib- uted by the Delegate as local share. 1. The Grantee reserves the right to withhold reimbursements when the Delegate does not provide timely adequate local share expenditures to maintain the contracted ratio of expenditures between federal and local share. - 5 - 2. The Auditor-Controller shall advance to the Delegate grant funds to meet the Delegate's budgeted requirements when the Delegate presents their requirements to the Auditor-Controller in the form and detail prescribed by the Auditor-Controller and after presented budget requirements have • been audited and found, in the judgement of the Auditor-Controller, to meet the Federal OEO/M. audit guidelines. 3. At any time during the period of this contract, if the Auditor-Controller is of the opinion that the Delegate's accounting system or accounting personnel falls below the originally accepted standards, the Auditor- Controller shall not make further disbursements to the Delegate. 4. The Delegate will liquidate all obligations within two calendar months after the program termination date and return any advanced funds not used for approved federal program expenditures to the Auditor-Controller within five days after the and of this two-month period. S. Consultant, personal services, and lease or lease-purchase of equipment agreements, made in accordance with approved budgets, must be approved by the Contra Costa County Office of Economic Opportunity before payment is made by the Auditor-Controller. F. WORK PROGRAM All Activities carried out by the Delegate shall be in accord with the attached work program, consisting of 8 pages, as modified by the grant acceptances shown in the special conditions in Section D of this contract. G. EXECUTION OF CONTRACT GRANT ` DELTE ` By: By: ai TITLE: Anard nf_,9y,�rvi snra TITLE: ATTEST: TIX. County Clerk As authorized by governing board action and ex-ofAjakarrios f a rd on By: NOTARY OR CORPORATION SEAL TITLE:— 'Deputy Cl P-rk Approved as to form: JOHN B. CLAUSEN, County Counsel By: Gerald A. Beck TITLE: Deputy County Counsel (Revised 2/72) sc - 6 - 7?"' •', f41 05-1 da DEPARTMENT OF HEALTH, EDUCATION, AND WELFARE Office of Child Development APPLICANT AGENCY PROGRAM INFORMATION FORM i GRANT NUMBER H- 0375 i Ii 1. APPLICANT AGENCY ;,Uchmond Child Devel opmell l: Grorll), [. c. �� r DATE SUBMITTED. The program information requested on this form relates to the broad areas of programplanning, development, implementation, and support. It is divided into four sections: Local Head Stare Goals,,Admtnfstra� .. 7 . tion; Gommunrry Involvement; and Other Program Components. a In each of the following sections and tate ories, indicate the specific involvement o the Head Start Polrc r " Council, A licant Agency Board, and Delegate Agency Board,,as appropriate. Also_- dele anon o :an ort PP Y tig,. l: > P l 'x the Program is inlended, specify wberc responsibilities are to be delegated in each of the program areas _ I.: LOCAL HEAD START GOALS i What do.you want your Head Start program to accomplish for'the children, their families, and the community? a- : ,d - :WMJHISTRAT ION r 4 y X S , ---_i jhrs section deals with the planning process, as well as the management of the}Hend Stgkit program.-_;: * }` _NOTE`. An organizational chart of your Heard Start staffing must be available for on site reviews A. Program Development: Describe the process you went through to arrive-at a fully develo(�ed program est#, .; detailed in this application. This should not be a"discussion of the.s ecrfic:ste s taken inanakaag-aucr`�s pp P P , M4 �4 this application, but should be a descri tion of how you arrived at your,basic piogiam decisions This r n must include the role of the administrative personnel, the relevani boards and:patent'Stoups,' s well a the community ac large. I4 r ` B,-Program Evaluation: Describe briefly. v ' 21 lel •. y t (1)' Your system. (2) Ocher evaluations of your program. z• l: ,� � -�. ( i (3) Your method for incorporating changes and recommendations in your'on-going program C Financial Management: Describe briefly. 1< F , ¢ (1) Your financial reporting and bookkeeping system. (2) Staffing at the grantee and delegate level for financial Management.-,_ �3)"financial and contractual relationships with delegate agencies, if any. (4) How patent activity funds are administered. r, x (5) Name of audit firm and date of last audit. { l: l 71f (G) How timely receipt of vendor invoices are assured. -)—Grantee Inventory Policies and Procedures including inventory control y+ r' 3Y , 1 u � III. COMMUNITY INVOLVEMENT Describe how effective involvement of the community is achieved in developing local policy and program goals while putting local programs into operation. r • A. Head Start Policy Council; (1) Describe Council's role in: a) Decision making b) Participation in classroom and ocher program areas * a * 2,,c),'Activities for the parents J y 1.{d) Working with children in cooperation with Center staff Jlv ka '(2), Explain Explain Specific relationships to: Ar je ai r a) Applicant governing board i 4�c -�{� b) `Delegate Agency governing board c) (lead Start Policy Committee ct F d) Head Start Center Committee B Other Boards: up ti '(1) Describe the methods you are using to coordinate all community resources(persons, gloups , agencies, etc.) which have an effect on your plan. 1t; 9i !;} t ._(2) If you are planning changes in the present method of coordination describe your plan pP C: Volunteer: a� � i` (1),-Describe the method of recruitment of volunteers from the following = parents,males, olderpersons, y teenagers, professionals, community at large. (2) Describe how volunteers will be used in classroom and other areas of pr ogramoperation (3) Describe who is responsible for recruiting and coordinating volunteers: ' ;�' ° 16--,,"AV.' OTHER PROGRAM COMPONENTS s� �z ` ` xt'�-- A Daily Educational Program: (1) Describe the daily educational program for Head Starr Children including bt lingual and cultural programs if appropriate. -+� aria wtj (2) If a specific curriculum is used, identify and explain why this approach was chosen., ;j (3) Describe how this program is carrying out the Head Start goals and objectives or chrld development as well as your specific local goals and objectives. i Who is responsible for the Educational Program? �1y�:11 •-- - - rTj& .. J.- t B. Health: (1) Medical: Describe briefly, i* ^s a) What medical services will be provided for the^children. *`r . b) What professional individuals and/or groups will provide medical services, including follow up C) How,parents will be involved. = s d) How records will be maintained and transferred to other program,*or public school,"after a'�htld t leaves Head Start. r. r -"Ff4-`iC. Si R e) What transportation will be need--d, and who will provide the service. f) Who on the staff is responsible for this component. : g) What professional ruedical groups or individuals are involved in the planning of the'medical program. i _ h) What provisions have been made for speech therapy. + 4 (2) Dental: Describe briefly. II a) What dental services will be provided for the children. b) What professional individuals and/or groups will provide dental services, including follow up y c) How parents will be involved. r d) How.records will be maintained and transferred.to other programs or` c1'"sch -publtonaii i a grail + r S�` ��ti leaves Head Start:' Y: F: �r 1;�- t rz .,r� z :,, - �. ;What transportation will be needed, anal who will provide the ?� ^f) Who on the staff-is responsible for,this component. v4r y �+i � -�1,g) What professional dental groups or individuals:are involved in the planning of de�ntalpri C, Social Services: Describe. t r , (y y (1) The plan for delivery of social services and what servic"_awill be provided. •W' r'�r (2):Who will provide for coordination internally and vvith'orhel'agencies ife (3) _Who will make home visits. 5� 3f.t , k t i lyr r? Z t Z5 tt,l gel` (Q):_Who will provide emergency ass i stance,and counseling. - � (5) Who on the staff has responsibility for this component.' .r^. (6) What family and visitation records will be maintained - +kD. Nutrition: Describe. (1) jType of food service(onsite preparation or o//site /nod preparation), what mealslaad snacks ar7, 'served.: k i3 Of How Federally-donated foods are utilized. " ` ''' „ ��L{ "y} 7 •: (3) Specify food supplies: Al P •�Y�`s ,,1C_� -`y - - r _ l '�,>1 �j, + �* "iTTi y'ir'�x`t �`� � .. Securing food supplies - Menu planning c) Food preparation and serving a �r ,' n if � '� �� i� � '• d) Sanitation practices. r (4) How.nutritional education is used in the daily program and in the parent program , s+ "a. on j;"(5)rWho on the staff has responsibility for this component. f 'apt. (6). What current and on-going services are provided by the nutrition specialist l ', t#Ari tk 4 �iwr ; ' (7)- The adult child ratio during meals. ' } L �s :A,� � ii ,r t� ► 1f� �� , E. Psychological Services: Describe briefly. �t s 1 r (1)'. The resources available. '' '(2) Your plan for using these resources and how often will they be used in:-;=-. st q a) Classroom observation b)-Individual screening c) Tests used and persons administering tests t d) Consultation with staff and parents e xT - e) Referral of children to outside agencies or providers. > f) Pre-service and in-service training ?t (3) Who on the staff is responsible for this component, t t iia r ;' �.� !! , tt`:.:��, ;�'� . � c�• r- - r " . +: e) What transportation will be needed, and who will provide the"service f) Who on the staff is responsible for this component. g) What professional medical groups or individuals are involved in the planning of the medical program. h) What provisions have been made for speech therapy. (2) Dental: Describe briefly. a) What dental services will he provided for the children. b) What professional individuals and/or groups will provide dental services, including follow up. r c) How parents will be involved. �• d). How records-will be maintained and transferred tocl herpiograrris of prc aC oaiherrFe;N11 Ind leaves fiend Start; ) What"transportation will be needed;and who wall provide the setvtceVii. f) Who on the staff is responsible for this component p :' .° •�r ,+�' n „ �yyrfa ;� " f'' r.r `�£-�47w - t " 1 '� �1 'Y t�5�4 '.•�*`F 'ate`= g) What professional'dental groups or individuals are involved in Lhc,planaing oE;th 'depcal atom `�.,may.t . • - tF. .r 1 s. �I �'y.*+rF rr!'_.��'� s`i. �e'34��f C. Social Services. 'Describe. p F _� x;.s,�y. (i) The plan for delivery of social services and what services xilI be provided. j". {2)' rho will provide for.coordination internals and with other'a encies: 2 P Y g 1 tt r '� (7)JWho,will make home'visits. i (4)'Who will provide emergency assistance and counseling �ri� j�'W 3 Who on the staff has responsibility for this component. - r , 1 ( ) P �' P° z ya, �tI l F (6) ,What family and visitation records will be.maintained. - r°e p ' ,4 Y '1'; ' } Q. Nutrition; Describe. ' 't T r:ry r n r" k (1)` Type of food service(on-site preparation or v//-site toad preparation), what meals and snacks aYrc iF ] - served. (21 How Federally-donated foods are utilized. ti (3) Specify food supplies: > a} Securing food supplies , b) Mcnu'planning r c)` Food preparation anti`, serving ` s '� t max, rx d) Sanitation practice.-, h; ` 4 } . z (4) How'nuttitionai education is used in the daily program and in the parent program R k, May '(S) Who on the staff has responsibility for this component. t (6)What current and on-going services are provided by the nutrition specialist: t ri w ld4 r' ' (7) The adult-child ratio during meals. 4v r F " asF E' Psychological S*rvicos:_ Describe briefly. - K4rA n• t �- z ? 4,L 7 1rt�F,y7 (1) The resources available. y {, (2) Your plan for using these resources and how often will they be used m �: �� Fri, a)`Classroom observation tilt h441 a+ - ' S b) Individual screening I V, 1 c) Tests used and persons administering tests d) Consultation with staff and parents ? R e) Referral of children to outside agencies or providers f) pre-service and in-service training + { (3) Who on the staff,is responsible for this component. �•I - ,,s. � s r�" z'-din; k d �„ L�My D. Persoweel: Describe briefly. ;t (1) Who is responsible for personnel management. (2) Now Personnel Policies and Procedures are developed. (1) How staff is made aware of these Policies. iii-- E. Career Development(Full li'car Proyrarr Orily): Describe briefly. (1) Structure and key functions of committee. `- ' 4 a! (2) Career development activities. .? r (ArSptua of plans and timetable (must be available Jori 6063pe,lts rr ,r,(4) Who is' imarily responsible,for career development r te.. I . �'L ,. IZ' ,.i1, . t• 5!�.1 �t.' � _ Y `� `t .! rr� f Reerwitnint of-Ch il*oo. Describe briefly. P 1{ � Hi your target areas to be served were selected €, lYt �` tri• 11 fi ,�- ', �. � ( ,(2 How cerise target areas were surveyed for potential eligible ehlldtM.i S�ci�jr (3).-What criteria are used in the selection of children scruallpsev. by tht to ram a �1 ;I? 'criteria'wrere developed. (4),.Who the program is primarily res risible for the reetu t � program., a }�j x" � P B pr y po 4Ka F g 1I ',G' ::Poe{litiosi Describe. .'y` +4 _ 1)=How the Head Start center locations were selected ti tf2) Srhat physical characteristics were considered in malting 0&selection, ' Your plan folia Periodic review of the locations and the pitysiesl conditions of he fac I' (' `Your plans r assure that your centers,Deet licensing requirements. WATiepaportatioe: Describe briefly. 7 l(1) Transportation system.' En,ti How you meet State and local transportation licenauogand Jasuts4te regwrea baa �1 �tainisy and Porte? Educati�et Describe training and education provided for all parents in the,gvaegil!�area of: a) Health n ,_. t om}q i47, b) Education *� A c) Nutation �. 1 i (2)`Describe how"PArent Council members are trained in v�.R r 1✓�i"Y �', , '` ar a)-Head Start Policies and Guidelines b) Planning and Budgetary Process ' ,}t O—Policy formation V '' (3) Describe training programs for volunteers. j2 a, r< (4) Describe training progiams for staff. , r t i. Resolution of Conflict: Describe the process used to resolve conflicting decratoaa aatoi? pages of he } r Head Starr program. I. LOCAL HEAD START GOALS The objective of this Head Start Pi;ogram is to involve parents and children in a positive, meaningful, shared- educational experience. Pre-school age children from the target comities will be enrolled in a creative and sound educational program designed to improve and expand the child's ability to think, redsdn and speak clearly. They will be provided with the fouation skills on Which to build as they progress through public schoo Such a program would attempt to in- crease the childrent' self-confidence, their racial and personal pride, and to help them learn to work and play with others, as well as to in- crease their experiences and understanding of the world In Which they live. The Head Start parents will be so directly involved in the planning operation of the program that participation and interest in their children' educational affairs will become a normal and significant part of family life. _i. ADMINISTRATION A. Program Development With the assistance of administrative staff, a selected group of parents formed a committee, held a series of meetings to decide what to write in this application and submitted the finished pro- duct to to the Policy Board and Board of Directors for their final approval. B. Program Evaluation 1. There is no evaluation format built into the program. W attempt to evaluate what effect the educational program has upon the children served. Over an eight month period, teachers maintain records indicating a child's progress, his bebavorial pattern and his knowledge and concepts achieved. We plan to do at least one major follow-up on the children who go to Kindergarten. In other words, we will receive the Kindergarten teachers' evaluations of Head Start children• performance in relation to tbeir ent#re'class. In addition, comments from Head Start parents will be solicited in gauging program effectiveness. Z. Throughout the year the county policy council will hold evaluations and recommend any necessary changes. 3. Any changes recommended for the on-going program will be handled in a way so as not to disrupt the educational program for the children. C.. Financial !Management (See attached statement on budget). I -2- D P,_ersonnel 1. The Executive Director is responsible for personnel management. 2. Personnel Policies and Procedures were developed by the Board of Directors. 3. All employees receive a copy of the Personnel Policies and Procedures. E. Career Development Career development activities are planned at the county level and staff members will participate in all training. F. Recruitment of Children 1. Target areas to be served were selected by the Economic Opportunity Council (EOC). 2. The agency receives a list of potential eligible children from the social service and -health departments, parents' response to press releases, and Coiwunity Workers' canvass- ing of neighborhoods where centers are located. 3. Children are selected by criteria developed in the Head Start Manual of 1967 and according to an income guideline. 4. Community Workers are primarily responsible for the recruit- ment of program. G. Facilities 1. Head- Start center locations were selected by the Board of Directors. 2. Centers were established in target areas which were already designated by the Economic Opportunity Council. 3. A committee of parents from the Policy Committee and Board of Directors will periodically review each location and will make any necessary changes in the conditions of the facilities. 4. Richmond Child Development Group is currently involved with licensing requirements with the state social service. H. Transportation 1. Chartered bus services are used as transportation. 2. The agency has insurance coverage for all employees and in addition, each employee has his own individual insurance coverage. -3- 1. Trainim and Parent Education (a) During the third week of school, a training session Will be held. The health department will sponsor on-going training sessions in health, nutrition and other family services. (b) The County Education Coordinator,along With the teaching staff, will hold regular educational meetings. Films and slides provided by the Regional Training Office will be used. (c) Cooks, Community Workers and the Health Aide will be involved in a nutritional training program. Parent Committee (Council) Training (a) Parents who have been trained in policies and guidelines will train other policy members with the help of staff. (b) The fiscal manager of the program will meet with the Finance Committee of the Board and train• them-in the reading and writing of budgets. (c) The Policy Committee consists of eighteen newbars. • This— membership includes:representatives•from outside agencies. T",e majority of the membership are parents.: : Volunteers have been and will be involved in staff training sessions. Community Workers are trained in urban community development and social service techniques. All cooks are trained in a nutritional program and teachers and their assistants are training in education, child development and library techniques (such as telling stories, selecting books, etc.). J. Resolution of Conflict Richmond Child Devblopnent Group is currently-using the Grievance Procedures an cutlined for Head Start Programs. (OEO Henorand•tn dated March 11, 1971) III. COMMUNITY INVOLVEMENT A. Head Start Policy Committee (Council) Role The purpose of the Policy Committee is to provide for a formal means for involving parents, agency, and community persons in decisions affecting the operation and management of the Head Start Program. As a minimum, the Policy Committee shall be expected to: (a) Participate in the selection of the Head Start Director. Decision on selection of a Director should reflect a con- sensus between the Policy Committee and the administering Board of Directors; -4- (b) Have a voice in establishing critera for the selection of staff personnel, leaving final decision and selection to the Board of Directors; (c) Assist in the development of and give approval to the Head Start application before it is submitted; (d) Initiate suggestions and:ideas for program improvements; (e) Serve as a channel for bearing complaints on the program; (f) Assist in organizing activities for parents; (g) Assume some degree of responsibility for communicating with parents and encouraging their participation in the program; (h) Serve as a link to public and private organizations; (i) Represent the professional organizations, public agencies, and parents involved in the program; (j) Aid in recruiting volunteers and assist in mobilizing com- munity resources. B. Other Boards (This section is not applicable to the Richmond Child Development Group) C. Volunteers 1. Parent volunteers are recruited through our many parent contacts. Volunteers from the broader community will be recruited through announcement at various meetings with groups in the community, alerting the community volunteer bureau, community senior citizens group, contacting colleges and universities and informing "key" people in the county who are very successful at finding volunteers for our program. 2. Volunteers will work as classroom assistants, clerical assistants, medical consultants and provide transportation for some of the parents. 3. Parents and teachers also help to recruit volunteers but the two Community Workers will coordinate the volunteer program. IV. OTHER PROGRAM COMPONENTS A. Daily Educational Program 1. The daily educational program for Head Start children should include many experiences geared to fit the individual needs of the children in the immediate locale that is being served. -5- This would mean that besides the general educational objective and goals that have previously been set up by Head Start Guide- lines, a more individualized program befitting the specific needs of the community should be included. Factors that should be considered are: " Physical make-up of location (city or rural, climate geography, job types, etc.); Individual experiences and needs of children; Living patterns of the children and their families; Health of children; Known problems existing in families served. Many other considerations need to be made, these are some examples of necessities. 2. A "theme of the month" approach is used. Each month a particu- lar subject is selected and throughout the month activities related to the theme are offered. It was chosen because it offered an opportunity to provide a variety of enriching experi- ences necessary to develop and strengthen some general and specific concepts of the Head Start children. Even though it offered an opportunity for the teachers to be "together" in that they would be using the same theme and covering the same material, it also allowed for individuality in the presentation of activi- ties; providing an excellent way to exchange new and different ideas with each other. 3. Some of the themes chosen were wide enough in range to cover a lot of ground thus enabling the teachers to carry out Head Start goals and objectives of a child's development as well as specific local goals. Examples of monthly themes: Families and Community Helpers Science Foods and Holidays (Thanksgiving, Christmas, etc.) General Goals ar_d Objectives Positive self-images Awareness of community Sharing with others Overcoming shyness Respect of others Specific Local Goals and Objectives: Learning and recognizing names (child learns own name) Learning numbers (telephone, address, etc.) Learning colors and shapes A few of these local objectives and goals help to develop healthy images when the children can take, for example, walking trips -6- through his neighborhood, become familiar and comfortable in recogn;zing his hole, his friends, the community helpers such as tete cotter grocer, barber, etc. and how they relate to his evet+day learning experiences in his young Life. 4. It is the Director and her teaching staff plus parents who is responsible for the educational program and its existence. B. Health 1. Description (a) Each child will receive a complete physical examination performed by a doctor of his parent's choice. The child will also receive vision, hearing and speech screening. (b) The health coordinator, the county health department and the public health nurse will provide medical services and families with their own private doctor can also use these resources for any necessary follow-up treatment. (c) Parents will be involved in planning the health programs. They will be trained in bow to administer the bearing screening. (d) Records will be kept by the Health Aide and will be trans- ferred only to another program or other school upon the parents' consent. (e) Transportation will be needed to transport parents to and from the doctor. Such transportation will be pro- vided by the Health Aide and the Coommity Workers. (f) The Health .Aide is responsible for this component of the program. (g) The health coordinator, health department and public health nurse are the professional medical groups that are involved in the planning of the medical program. (h) Knolls Speech Center will provide speech therapy for those children in need of it. 2. Dental Description (a) st.cb child receives a complete dental examination performed by r dentist of his parent's choice. Families are also encouraged to take advantage of the Contra Costa'County Health Department Clinic. (b) A local dentist and the Richmond Model Cities Health Out- reach Program will be available for consultation and any necessary follow-up. -7- (c) Parents will help the Health Aide to assist other parents in understanding the importance of dental health and there will be an on-going health meeting on dental care. (d) Dental records are maintained by the Health Aide. Records will be handled in a professional manner and transferred only if a written request is received from the parent. (e) Parents oftentimes need transportation to the dentist and this will be provided by the Health Aide and the Community Workers and volunteers. (f) The Health Aide is responsible for this component. (g) The county health coordinator, Richmond Model Cities Health Outreach Program and the local dentists. are involved in the planning of the dental program. C. Social Services 1. The Director and. Eocounity. Workers:trill meet:frith.:the- Social Service Department of Contra Costa County once a month. Social service provides supportive services when possible with those AFDC families and potential AFDC families who evidence problems which directly affect or relate to a child's participation in the program. 2. The Executive Director with the assistance of the Community Workers will provide coordination internally and with other agencies. 3. Teachers, Community Workers and the Health Aide will make home visits. 4. Community Workers will assist families with emergency social service needs. 5. The Community Workers are responsible for this component. 6. Home visitation cards are maintained on file at the central office. D. Nutrition 1. All foods are prepared on site. Breakfast and lunch plus a mid-morning and late afternoon snack are served. 2. The program does not receive federally donated foods, but does purchase some surplus foods. 3. Specify food supplies - (a) Cooks shop at a local market to secure meats, vegetables, and fruits. Milk is delivered to each center twice a week. A (b) Menues are planned by the cooks who are assisted by the parents. - (c) Food is prepared, family style, brought to the tables and the children: serve themselves. (d) Each kitchen is inspected by the Contra Costa County Sanitation Department. Each cook and her helpers have food handler cards. 4. Once a month teachers as well as the children have cooking experiences. In addition, all cooks attend meetings on nutrition which are conducted by the county health nutritionist, and all parents are urged to attend. S. The cooks have the responsibility •for this component. 6. As. a part of their in-setvice. training; .al-1 :cooks .and teachers will-meet on a regular basis with-a nutrition specialist- . 7. There is one adult to every five children during meals. E. Psychological Services 1. There is a Child Development Clinic, Mental Health Department and Richmond Model Cities Health Outreach Program plus a psychological consultant that are available resources. 2. Plans for using resources - (a) Classrooms will be visited at least once a week. (b) Individual screening will be performed by staff of the Child Development Clinic. (c) Testing has not been decided upon. (d) The psychologist will meet with staff on. a monthly basis. Parents will be made aware of the psychologist#s availability. (e) The psychologist will make referrals to the Child Develop- ment Clinic only upon consent of the parent. (f) In-service training will be provided to staff members by the mental health department. 3. The Director with the assistance of the psychologist will be responsible for this component. Bmc/mlb 9/8/72 , r gg > f .. 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I.A D;D o p C A ; o p p >'m OW O la A 0 q 1`O 3 Cl z ; s a q: .p n r N m > m > o Z w n O m z l y . 3 O X; Z N 010 • - Of M • Y - N O f0 v V OI /P • W - N - . x El C') O S2 S 0 m C1 m m m _ D D D D - n ° m r r r al n z 91 4D m c.. Iit D z z z ;o m m m m m Z O m D m 1D .9 .9 1 a4 m X X X X M U 4A N N N N - W -::'" -. • i/1 N ids.- -V. � O - .,-.: „.- x :D :D _ 00 +NI O_ O "t- 0 OD y D O 3 D r D W s IS R r u : ov rb CIO CD3w, � rn `Z 00 N tv• � n In OD A td 11 I w �D 4), r D N Dm r g n o ffl z < N oI. C . 36-1 r o Z Inm fll X,° r a D m : iv 71 . s . „ D M 311- M °ac u N - 2 n3 •;" ' p 4 m � zoz m ° m D r z XM m in m. m z ° J. m v ,U.;u �. M > 1 r r" O D a 2. a V to � m o O M mn no D � N r t % - Contra Costa County Com-unity Action .Agency �o=•�rzgcr � y �'FO . z: FO.L` DELEGNUON OF ACTIVITIES T•DE14TIFYING DATA 1. The Community Action Agency is the Contra Costa County bard of Super-- visors, rz�ferred to as "Grantee" in this contract. The term Grantee includes the Contra Costa County !Office of Economic Opportunity acting as the administrative representative of the Board of Supervisors. 2. The grant is 90195 S 72 (formerly CG ,0375) 3. The Program Account is a, tamp: General Community Programming b. Awber: 05 vPt'f?aS�.rJr- OF .SGid-ccc_s 4. The contractor is Contra Costa County R. referred to as ''Delegate" in this contract. ftme source for this grant, the Off!cc cif ,-r�c_nor .0pportim- ity is hateinafr_r ref>rrzd to in this ";:.ran trxx:! 7 '� UCA n > 0 v Q j, Q +". ' T o pi 0 2 < z B n (il D '<• n D Z Z r - N h 4, a ` ;D 0 0 n ;lu a ;u ui� m - R - 134...i Q 3 0 3 3 m 3 3 M a N M O N > 40 Z 0• O 0 i O � - v 01 .� rIc r' Y t a o U) m a o. f D 7mj rc � o s A • A m vc r r m 30` > �. c 1i N'Z Q.Z. z 7� n.-f- D O mm a r, `a m m � r Nm ma r m 77 z lo Ln Z a mm m O � r o 0 IC IF� CV - m M ` 7 o -i1 t i e t - --'x r ,' > 1p EL -4 r X: C 0- lb to to r ,:,i; a 4w 0 -4 A-1 D. 0 , a, I F CA -#, ",1, ;.',- iz 4 Us 0 �5 "::iT 40 m 0 02 m 0': 0 0 CA -w P" 3c L4 40 IR .4 0 0 ul 10 ei -4 :3 0 x & 0 10 CA 0 GAP 0 0 x 10 OD r— Fir x 30 )o o a 0 0 0 :r fa 'd . 74 01) 0 40 NO m > r CU 'D U) b. -4 En fA- 41- dD > m ;a i Q6 t) M M ol ITI m 3- 13, to in 00 Vis A 00 0 4-b �rs 7tT .. � .. .mow. h IN 1 W N O b O V A N 1 V ►! _ •�: V m O O D 0 N O D Z (� m Nz m N v. 3 C y Z r to m v EO > r m m tA m C a m m 1 C N O M n r (n n O Z 2 m r o ° m • • 9 • 0 • ' n 3 s n n N 2 s c .• �- 3 s p _ d i ! a • d D cr S r 3 W N : a • VCL + - w • • ° • X X !, o Y o r O O p f p n 3 a O s s s C 'tAm � 7 7 � CL. N �• C 00 w WO C Z0 Om N +► z:0 0 0 o W > m c acp z m 0 , a A + 0 x O O r �i Ln > m r ac m ° m a r m � T r a m - x o' m > m v a a � m > m r z +, o to z v o x ; v �o m a m m a om N m O N x ; � m � .:. 30 m i W� r N Y N •. a n p 13 r p a m 3 Z m o z z > r r � o m tm` _ C � _ n I I O N o m � m O _ 3 .m ro Z m 2 -1 O � A zr � n � O C f A Z Z m4 O � _ O w, OIn JD i M ' - , C ♦ s C o O 4aa, p D m s ! m m to M r ... C •.', SO D m > t� 10 p m tv r S 07- b In S O . m m D r � m m x m _ Nm so m D m m ;u � c m n m, t� n 00 r " °'o o _ N IT 1" 0 m Y FW J. C -� YD .c y4 D e 0 i r r r l';:' frt r { v ❑ Ifs : 1 4 � - U m mt m > , D p • n d — r ' ti m 1 Q : r 0 r 0 ►+� O 0 3 r 3p y > y Q '� O- • to R fb N - O r R � — • '�7 7 n o G rt xl O m o O 3 • 7 3 m t 3 3 n� D n p Z e m : N O D s � r � w o o z co > T � o d 7Ai - Z N O 0D w ,.; M n m:D CC`.. e d .f v v . �. ti m r • mm 3 ;Z ep 10 + Z is u i f . ao ;0 Z O Z' cl x w b gn A O M;p r r Am ,FT _ x:v a. W i n a' ti ntj o< O m ^ m N 0 O > Z. i A m O 36 'o tv p+ Z i • O G n all N 0r � a. < 17, O D - c m Q6 > Z 10'11 A r7 O ' O; S N m ♦ " O 311� 7 OD iOCD I ' r� r > . n n ♦ .. � m a: D � In • r v T. I0 r m � o In o: I �1 nN IN O. D 0 Illm- r v X N M I 0 M > a' To Z � D TI O L in ti• �. c IN : 10 40 COOD Io n j-Ji O ` , o" > o'10 Z ' � ....:..«T.r..-•'Me;r.�7�u`' sy"sr, 7•+�str•7N�t�:.: _, .., _ .;� �1-• .�'•'. • RECEIVED W. T. PAASCH CLERK SOAR;.) Or SU?ERVISCRG '" PST?A STr� C7. Q DtPU* i O 9 � q P C�3X:TRA COSTA COWTY COPTILMITY ACTION AGEMY 01 - CAA AC'1INISTRATION The 1972 CAP for Contra Costa County is proposed to be significantly different from that funded in 1971. The identification, in detail of differences will be evident as the grant' application for 1972 is reviewed; but there are tt.!o major changes that are immediately evident: (1) the redirection of CAP effort from that of supplying direct services to the poor to that of mobilizing other non-CAP resources to meet these needs; and (2) the restructure of the,CAA from that of a coordinating agency to that of an. oseratina agency. The proposed change in. the CAP is not made easily nor quickly and not without controversy and friction. Tie changes dere developed through a process,utilizing file knotvledge and effort of (1) representatives of the loll=income *at °the Area Council and ECC levels, (2) staff of Central Administration and Delegate Agencies, and (3) staff representatives of WROEO and SEOO. Redirection of Objective The goal of the CAP to assist in the attack against poverty has not changed; the objectives have changed--and significantly. The object is no longer that of supplying of direct support to the loq incase, but to that of assistant in mobilizing resources at all levels to attack the causes of poverty and to help alleviate some of the manifestations of poverty on the poor individuals vilthin the county. In prior years, objectives could be descriptive and evaluated in tens of categories of services to be furnished. In 1972, objectives can be described--anti evaluated in terms of local programs and projects developed and activated with non-CFP funds. 1.1hiie the priority of program accounts has not changed greatly from prior years, the orienta- tion of the viork program has drastically changed for Manpower, Housing, Education, and Community Organization (priorities.f&-_1972. The capture of new funds and better utilization*of existing resources wAt always be understood to be done in such a manner so as to provide'*the poor a direct influence in the design, implementation, and evaluation of these programs. Restructure of CPA Structure Once the decision to change the objectives of the CAP was made, it became evident that there ::as considerable justification for restructuring the CAA to provide needed administrative, and management, and operations staff required for implementation of the new functions. The 1972 proposal calls for the centralization of staff, under the direction of the Administrative Board (the EOC Inc.). The structure of the organization provides for two field units responsible for program 01--CAA AMINISTRATIOU Page Two development and operation in the Uestern and Eastern sections of the County. Central Administration, as in 1971 , will be responsible for general CAP manaqement, Program Evaluation (wl th Area Councils), research, and liaison with other anti-poverty agencies. CENTRJAL ADMVISTRATI07 I. Functions and Organizations A. Basic Functions of CiM Central Staff 1 . Management of total grant package either directly or through service contracts. 2. Audit, evaluation, and monitoring of programs operated by either the EOC itself, or through others, as funded through the actions of the EOC. 3. lanagement of fiscal affairs at the CAA and its various grants and programs. 4. Operation of or liaison 1.1 th programs funded through the EOC. 5. Provision of secretarial services to the EOC. 6. Implementation of actions of governing and Administering boards of CAA. 7. RecommerWation of actions and presentation of information to Governing and Administering hoards of the CAA. B.. CA.A°Central Staff Organizational Structure , Central Administration is organizes:; to provide staff support to the line operation provided by the trio field divisions, (see Chart A). C. Functions of Central Administration As indicated in Chart Vit, there are four major units in Central Administration (Executive, Pesearch, Program Evaluation, and Fiscal). The Executive Director is the chief officer, and the Administrative Director is second in charge (acting as Deputy . Director as well as responsible for the management.of the Central Administration unit). The supervisors of the three units (Research, Program Evaluation; and Fiscal) report to the Adminis- trative Director. Each unit of Central Administration has the responsibility of carrying out the function assignments of unit, regardless of source of funds (i.e. , the fiscal unit handles all funds - OEO, County, HUD, DOL, etc. , and the Research unit does back- ground research and analyzation in all areas of potential funding). D. Supervisor Relationship and Responsibilities of Staff . Each unit chief (hots field and central) is responsible 'to the , Executive Director, through.tle supervision of either the administrative 'Director or Area Director for the supervision and 01--CAA ADMINISTRATION Page Three management of the unit. The Executive Director is responsible + '.'1- to the EOC, the Coard of Supervisors, the Area Councils, and the various funding sources for the effective management of the program and funds. The major roll of the Central Administration is "staff support" to "line" units operating in the field. Central Administration shall be evaluated on hoar effectively it can reset the re-quests of field staff and of members of Area Council and EOC for operational support. The role of the Board of Supervisors, EOC, and Area Councils are to set policy, and instruct the Executive Director to carry out various tasks in the name of the CAP, CAA, and EOC Inc. These boards are not Administrative in nature. E. Coordination Among the Units of the Central Staff. A Command Council to be established of the A-ninistrative Director the two Area Directors , and the Budget Officer. Tt shall be responsible for developing both short and long range strategies to meet the goals and objectives of the agency, coordinating the activities of the various units, and to provide the Executive Director with advice and recommendations on activities of the agency. A Senior Staff Council , under the Chairmanship of the Administra- tive Director and composed of the Area Directors, Program Develop- ment Supervisor, Operation Analyst, Research Analyst, Program Evaluator, and Budget Officer, shall meet by-weekly to exchange information and coordinate activities of the staff of the agency. Senior staff shall revie:i all initial requests for proposal development assistance prior to referral to Area Councils. F. Manaaement Improvements The total effort of the CAA in 1972 is to change both the content and the stele of the CAP. Accordingly, major changes, as noted above, will necessarily be made as problems arise. Extensive use of the T&TA grant, the CA! CAP Association's TA pool, SEGO. board members, and local people will be used to help solve these problems as they arise. One of the first tasks of the Program Evaluation Unit will the development (frith members of the EOC, Area Councils, and funding source personnel) of an evaluation plan and feedback system for the on-going evaluation and monitoring of-Central Administration. II. Personnel Administration A. The procedures for selection and upgrading of staff with the possible exclusion of the Contra Costa County Civil Service Commission staff involvement will continue as initiated in 1971.. O1--CAA ADMINISTRATION Page Four It must be noted that with the termination of many delegate agency staff at the end of 1971 and the selection of additional staff of the CAA for 1972 it will be necessary to develop a special "one time only" selection procedure. The basic change j . will be the enlargement of the Personnel Committee to include members from Area Councils and the Board 'of-Directors of Delegate Agencies. Staff of Central .Administratim and the various delegate agencies will be given preference in hiring staff of'the new organization. All staff will be.pput. on 6-month probation and this expanded personnel committee, with.senior staff, will act as an employee evaluation committee. The Personnel- Committee shall make recommendations to the .Executive Director and to the Executive Committee regarding the appointment of staff to permanent status. B. The organization of th.- CAA indicates that there will be consider- able opportunity for car=er development. No positions require, absolutely, a college degree for appoint- ment. The "Professional" staff of 20 is supported by a para- professional staff of 24. It will be noted that the following "professional" positions each have one or more "Paraprofessional" working directly with him. UNIT Title of Prof. Title of non-Prof. Prog. Dev. Prog. Spec. Hanpower (2) Resource Aide - -rianpower (2) Prog. Spec. - Education (2) PZ-source Aide - Education (2) Prog. Spec. - Housing' (?) Resource Aide - Housing (2) Prog. Spec. - General (2) Resource Aide - Project'Writing (2) Operations Operations Analyst (2) P.esource Aide - Operations (2) Research Research Analyst (1) Resource Aide - Various (4) Total 11 Total 14 C. A comprehensive training plan will be developed in accordance with Chart C. Training -will be provided from a variety of sources, as noted and will be provided to members of the EOC, Area Council community, and all members of staff in the goals and procedures of the net•1 organization !•!ith the turnover of members of the EOC, the membership of the Training Committee will be considerably changed. The position of Treiner/Organizer became vacant during 1971. No similar position is provided in the 1972 application. The community organization functions will be assigned to the various staff, expecially the Resource Aide working in the field units. The training function will be the duty of the Administrative Director who shall be responsible for coordination of all T&TA of the CAA. It is planned that extensive use will be made of training • opportunities available through CAL CAP Association, the TATA grant, the UTAP grant, the Bay Area Manpower Resources, Inc. staff, SE00, and the numerous volunteers identified in the 1971 grant application. CO"T?n, COSTA COWITY OFFICE OF EC040HIC OPPORTU71TY g4 - 17VALUATIO'l The function of the Program Evaluation Unit is to design and i:;plement monitoring and evaduation systems of the EOC. The development and implementation of an evaluation plan and feedback system for on-noinq evaluation and monitoring will be done with memhers or tie EOC, Area Councils, and funding source personnel. MIS and other information ant data collection systems shall be maintained. Periodic evaluation reports shall be made to the FOC, trea Councils, and the Executive Director. Training +;rill be provided the loan income and ot'ier members of 0e policy boards in the need, exercise, and use of such evaluations. In addition to this general approach, each project developed :rill have an evaluation comnonent. In order to meet criteria, t'ie evaluation plan must indicate the manner in wiii c4 low income other than EOC anti Area Council memhers �-All be involved. Particular attention will he given for client/ participants to he assured of means to evaluate their program and to provide nethods for such evaluations to be implemented in changinn systems and proWuires. Evaluation staff may he members of a Pronran )evelopment Team, as requested. RH:kh (9/22/71) r. A N • -+' ...... 1:�u ......:. .:...... .::: ..• •i::is •. •.�:•.is i .. 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N cc D ' �r O N Oau �► � t °• Rti Z o Qa IL a Y cv * r o xn < N tip tN x F to t V4 ¢ N tl W t bi r r 72 i K N Oh 6?iL1 iQs. twat,UJ Q N v• N IRI ; rw SICIL r �! s W% 10 H !t di ►C r ?.�'� r • O V <IV ; 1v _ Qj ra A a. a p a 9-+ to is {pj c°3 .`. . w sV 44 14.1 in, to '' i� •• O . 4i w e ++ to 9 CL to .-t Y : Zq to -P4 u3 Z Ato to .4 to ^t + 6i r�1 C.1 .01 7JT t r4r+ a tri ts. Er v C7 ►. w .J k i Y'u$ ^f r4 r4 M +rx— p :'. � =;. r �: �:: �� oP�: �,t, �.�, OFFICE OF ECONOMIC OPPORTUNITY-APPLICATION FOR COMMUNITY ACTION PROGRAM Form Approved I6r811 Irew No. 116•R01.57 PROGRAM ACCOUNT WORK PMMAM Community Action Agency: Grant Number: Contra Costa County Bard of Supervisors 0375 Program Account Title: Programs Account Number: CAA Planning Project Title(s): Program Year: G EOC, Incorporated Eod Dat*: 12/31/71 1. PURPOSE : Page a. What problems will you deal with in the program account? b. What are the objectives of the program account and what benefits should result from its operation? V. Why do you believe these results can be achieved? ( 2 ) II. PARTICIPANTS : ,f a. How many people are potentially eligible to take part in the program account? ( Z ) b. What percentage of those eligible will participate? ( Z ) c. How will the poor and target area residents learn about and be recruited for the program? ( 3 ) d. What are the selection criteria? 3 ) III. PROGRAM a. What activities will be carried out in the Work program? ( 3 ) b. What major steps will be taken to carry out the work programs? ( 3 ) . c. What are the strengths and weaknesses of your current program? ( 4 ) ' d. What changes are you proposing in this work program as compared with your current program? e. How will participants in one activity be referred to other `` activities or programs? ( s ) 'r CAP FORM 7 (REV. AUG 6e' -.'i.y�"!14 '(,:'9.�s^a.w�"�`�.Ywy; a: 3. .. r.: .. ,_; .. ;...: ..,.._t: - -t =X".aR �7°'� J-9yl�'p�15•Si1�a'Y'K^if",`Y f `,+`�sc+.�•'-�;'-i.3t OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMj1NITY ACTION PROGRAM PROGRAM ACCOUNT WORK PROGRAM 1AAograw Account Title: Grant Number: Planning 035 PPS f. What follow-up activities will assist participants upon completion of the program? ( S ) g. Hou will other members of the participant's family be involved in the program account or other programs? ( 5 ) h. What facilities are needed for the operation of the program and where are they located? ( S ) i. What transportation is required and how will it be provided? ( 6 ) J. What major new equipment is needed! - ( 6 ) k. What problems do you foresee in carrying out the program? ( 6 ) 1. How would you change the program under an expanded or reduced - budget? ( 6 ) IV. RESIDENT PARTICIPATION a. What are the functions and responsibilities of policy advisory • groups set up for the program? ( 7 b. How are members of policy advisory groups selected? ( 7 ' ) c. What ideas of the poor and target area residents have been included in the work program? ( 7 : ) d. How will the poor and target area residents influence the program while it is being carried out? ( T ) e. What assistance will target area groups and neighborhood based organizations have to help them express their needs and interests related to the program and to administer programs directly? V. ADMINISTRATION '- a. If all .or portions of the program account are delegated, why did you decide to delegate? ( a ) b. How will you advertise for, recruit and select staff? (8 ` ) CA' FORM 7 +REV AUG 68) -I"M 2 of 4 ,"' fit,-'�?itl:"�':Fiu+'i;"�?*':_,-.,..►_.- ...,.,-.,. _-._ .. .. -- ;. ,. .e-,� tea,,. =-,+.� :K!'^.�„': �±�.�•�.�� OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMUNITY ACTION PROGRAM PROGRAM ACCOUNT WORK PROGRAM Program Account Title: Grant Number: CAA Planning 0375 c. What functions once performed by professionals will be assigned to non-professional employees as a result of reassessment of professional job requirements? ( 8 ) d. How will non-professional employees be helped to advance to higher level positions within the program? ( A ) e. How will non-professional employees be helped to gain employment with agencies other than the CAA? ( 9 ) f. What volunteer services are required in the program? ( 9 ) g. How will volunteers be recruited: ( 9 ) h. What consultant or technical assistance will be needed? ( 9 ) i. What staff training will be provided? ( 9 ) ? COORDINATION a. Checkpoint procedures have been followed and forms are: Attached �_/ Not Attached b. What other agencies in the community are dealing with problems related to the program account? (10 ) c. What arrangements do you have with these agencies to coordinate their programs with the activities of the program account? (10 ) d. How have you encouraged other agencies to provide or help finance activities of the program account? (10 ) e. What changes in approaches to poverty problems do you faCesee as a result of the operation of the program account? (10 ) VII. EVALUATION a. How will the effectiveness of the program be evaluated? (11 ) b. How will recommendations for improvement he put into effect? (11 ) CAS foRM 7 TREY. AUG 681 .. ►.ns«s OFFICR OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMUNITY ACTION PROGRAM PROGRAM ACCOUNT YORK PROGRAM! PrograA Account Title: y Grant Number: CAA Planning 0375 ---- Pie VIII. ADDITIONAI. COMMENTS a. Provide other information you consider important in describing (11 ) the purpose and operation of the program account. ..CAP TORN 7MEV. Aur.60; re"i e1 1 ,tet-,•..tet. ---�--._.._�,..._..------.__. ___ PROGRX-4 ACCOIINT 03 • CAA PLA.'.i I.X I'TTR ODUCTICK During Program Year "F" (Calendar Year 1971) , members of the EOC have come to recognize that: (1) the Community Action Frog= move from an emphasis on delivery of services to the poor to the mobilization of local resources to more effectively attack the basic problems afflicting the County's lot.-income residents; and (2) reorganization of the total Community Action Agency is necessitateu is enable the change of eran4asis to take place. Under the reorganization propozal, CAA Planning (Program Account 03) will concentrate on: (1) the a=curdo3,tt rn of data about innovative and successful programs which can be impitraer_ed or adapted to meet identified poverty area needs; and (2j accumuleriot, of information about private and public funding sources -7hich might he tanped for proposals formulated by EOC, Inc. The development and processing of all grant applicat+a:.s will be the responsibility of the tt•lo Program Development Units, one of 41-ach trill operate in the eaptern par.: of the County, and the ot'-er in the iyestern part of the County (see Organization Chart). The two Drcgran D.2-elopment Super- visors, eight Program Specialists, and four Tvnist Clerks u-i l be funded under program accounts which reflect CAA priorities adopted lar 1972; and the Resource Aides will be assigned to Program Account 08, Community Organi- zation. This means that functions which would ordinarily be conducted under CAA Planning will be assigned to a variety of Progrm Accounts, all of which xill be responsible to EOC, Inc. This also explains t.ihy the functions per- formed under Program Account 03, CAA Planning, will be more limited than has been the case in the past with this CAP. dh cs/22/71 CAP FORi1 7 - WORK PROGRAM PROGM-1 ACCOUNIT 03 CAA PLANNITUG 1. PURPOSE A. [that problems will you deal crith in the nros±ram account? Problems with which this program account will be concerned are: 1. The need for a full-time staff person, experienced with data collection useDil in planning poverty area programs, and possessing ability to train and supervise persons assigned to assist him; 2. The lack of up-to-date statistical and factual information readily useful in doctwent-ng needs and developing programs around EOC-identified priorities; 3. The lack of up-to-date information on successful and innovative programs cinducted in or adaptable to the needs of Contra Costa County's CAA target areas; 4. The lack of a staff c.•hich can devote full-time to special research essential to the identification and mobilization of community resources; and S. The lack_ of a staff kno;Tledgeable about potential funding sources, private and public, and the types of programs these agencies are most likely to fund. B. What are the objectives of the program account and what benefits should result from its operation? Objectives of the program account are: 1. Creation of a capable, full-time staff able to locate, and readily make available, factual and informational data useful in planning innovative poverty programs; and 2. Functioning of a staff which will gather useful data and establish and maintain contacts with individuals and agencies which supply useful data or are potential sources of funds or other resources useful to those responsible for program development. Benefits which should result from the operation of this program account are: 1. A library containing current statistical and factual information useful in programm development will be developed; CAP FORH 7 - WORK PROGFM1 PROGRAM ACCOUNT 03 CAA PLANNING • PAGE TVIO 2. This library will also contain information on innovative programs currently operating or initiated in the past, which will be readily use-able by those responsible for pr•3gram development; 3. The CAA, and groups it assists, will be able to obtain cash funds from public and private sources during 1972; 4. The CAA will be able to obtain previously untapped resources, in terms of building space, technical assistance, materials, and services, which are of identifiable benefit in program development and implemec:tation; and 5. The CAA will. provide trairiing to residents of target areas with personal rasources which will help them obtain programs, projects, or other resources in the absence of the CAA. C. Why do you bet o-ve these results can be achieved": These results car. be achi-aved because; 1. Another Bay Area CAA initiated a similar rec g.:niation • structure aac: a_H eved sl.milar results with a stsff which we believe is no more capable then. ours will be; w:d 2. The cbjectives we have established are specific r--id modest, and they have the support of the ECC. II. PARTICIPANTS A. How many peop a are potentially elinible to take part in the program account? Actual implementation of this program account will be handled by the Research Analyst; Program Specialist (Model Cities and other program account areas) ; Resource Aides in the areas of: (1) man- power, (2) education, (3) housing, and (4) Hodel Cities; and one Typist Clerk. This Group is responsible to the 45-member EOC, Inc. , 22 of whose members will be low-income and will work with the eight area councils with approximately 175 low-income members. In addition to staff and members of the area councils and EOC, there are approximately 35,000 residents in Model C;ties areas where the two Program Specialists will spend considerable time. B. 1%rlat percentage of those eligible will participate? All 200+ low-income members of the EOC, Inc. and area councils will participate in matters which come before the EOC, Inc. and which are related to Planning. In addition, special EOC, Inc. CAP FORM 7 - WORK PROGRAM PROGRMI ACCOUNT 03 CAA PLANNING PAGE THREE committees will contain at least a one-third representation of low-income members, and these plarnir_g committees will relate directly to the efforts of the Ressearch Quit of the C_AA. C. How will the poor and target area residents learn about and be recruited for the program? Poor and target area residents will learn about the program, as it relates to this pa=titular program account, through partici- pation in the ECC, Inc. , its committees, individual area councils, and agencies cooperating with aad supportive of the efforts of the Research Unit. Low-income residents will be recruited for the program when volunteer services are r_eeded as Community Con- sultants and when staff openings occur for which they can qualify. All CAA staff resit{.on vaccncies will be made known through as many ways as are practical and possible. D. What are the selection criteria? See Administrative Section. III. PROGRAM A. What activities will be carried out in the wort: pro^ram? Activity % of P.A. Cost Provided by 1. Staff Training 15% Staff & Training Consultants 2. Research & Analyze Data 70% Staff on Specific Proposals 3. General Research & Data 10% Staff Collection, Including Foundation Information 4. Preparation of Staff 5% Staff Reports & Fact Sheets B. What major steps will be taken to carry out the work program? Starting Ending Step Date Date 1. Train Staff (Resource Aides) 1/01/72 12/31/72 CAP FORM 7 - WORK PROGM,1 PROGRA;I ACCOITNT 03 CAA PLAM-II iG PAGE FOUR B. Khat major steps will be taken to carry out the wort: program? (cont.) Starting Ending Step Date Date 2. Research, Analyze Data, and Prepare 1/01/72 12/31/72 Reports for Specific Proposals as tell as General Information Purposes 3. Preparation of Staif Reports 4/1/72 12/31/72 4. Make Contacts with Potential Public 2/01/72 12/31/72 and Private F,lnding Socrces ani Gather Information on These Agencies 5. Work [lith Program De7,-lcjrrcn17 ITnit 4/01/72 12/31/72 in Preparation of Actual Proposals 6. Make Contacts a:d Gather Information 2/ 11/72 12/31/72 on Program and T.A. Resources Within the County and Bay Area C. What are the strengths and weaknesses of your current program? The strei.gt'is are: 1. The acceptance by the EOC and staffs and boards of delegate agencies that a change in the CAP from direct services to resource mobilization is needed; 2. Increased program development ability by some delegate agencies, notably South Side Center (Richmond) and United Council of Spanish Speaking Organizations (UCSSO) , which have shown the ability to develop innovative programs and obtain non-OEO funding; 3. An increased awareness by the EOC that more can and must be done in the area of program development across wide geographical areas, as can be seen in the development of the Emergency Food & Medical Services Program; 4. The continued involvement of an EOC Program Development Com- mittee, consisting of low-income and non lot!-income persons, to review and make recommendations on funding proposals; and 5. The incorporation of the EOC as EOC, Inc. so that it can submit proposals and receive funding. • CAP FORK 7 - WORK P-ROGR9f PROGP.61-1 ACCOUi?T 03 CAA PLArKIIIIG PAGE FIFE The weaknesses are: 1. Although furci.ioning, the LOC arogrin Levelo;)went Committee lacks the degree of skill desired where the progr:.ia emphasis will be resource mibilization; 2. Lack of a CAA col.-)onent able to spend full-tine on the development ok nea 4ni, innovative vr.grams able to do the research Ieadi.ag to :-':e securing of public and private funding; 3. Too little involvemei-Lt ::`_mak and coordination of effort with public and private agan:.i^e p�-aai.3ing programs and services for the poo=, e.g. , %id Pittsburg Model Cities Programs. D. What chsnj es ara -oa prnurs#j, ii. this work pro raga as compared with your _-.irrer': pro,l::-m? Under the current ir•:g-7am CAS! Planning bas been eoncezned vitt: preparation of the t.,o.t, programs for aanual prcg«_,ming technical assistance to delegate agencies, ar-I - gAzy limited amount of grant rraDaration for special €cmding. els bas Leen pointed oat on the introduction to t`is cr;: Prewar -end further spelled out in the pribram account objectives (I-r), the prcoosed 1972 program for CAA Planning will coucz*atrate on res?^_rch Rimed at the mobilization of resources - financial, material, services, technical assistarr_e, etc. The two P-agrr-m Specialists (Generalist) will assist local groups in developing projects outside of Program Accounts 11, 26, and 36, with special emphasis on Model Cities. E. How will participants in one activity be referred to other activities or prog=�iics? This question is not relevant to this program account. F. What follow-up activities iri.11 assist participants upon completion of the program? This question is not relevant to this program account. G. How will other members of the participant's family be involved in the program account or other programs? This question is not relevant to this program account. H. What facilities are needed for the operation of the program and where are they located? CAP FORM 7 - WORK PROGRAH PROGRAM ACCOUNT 03 CAA PLANNING PAGE SIX Present plans call for the Ectsearch Uci_ to be located in the CAA Central Administration Oficp.. I. What trensportarton is required and how wili. it be orr•ridPd? Transportation w_11 i-a neadad for staff to travel to and from places in the Cocuty had s3ay Area in conducting their !;ork. Travel reixburacr.czLL .411 z provided c-tesistc.= with OED guide- lines. J. What major new cquipmaat is nF!e?eA? Major purchases cf- new eq:.-if-r_-:--_1_ are not anticipated. Additional desks, chairs, ta'u',.e^, etc. =.y %e requirsd, but t1hey will be acquired through GSr, aurL::+ese.:: second-hand, or obtained through donations. K. What probtems do you fo*see 3n a t.rryIng out tha�.�.ctr;am? 1. All or d1n1ost =:`_1 t f those emplay.d as Rcsc-. 'en Aides will, requ-t:._ sficeial tral_nin);. Designing a La.e%,rat, effective program ui.i� rose a formidable caz?y?rage. • 2. Another prcbl�i, v tl be t1hat of de:•elcp•3_ng a smoothly functioninS plan of ccordivatian bei:,iaeu the Research Unit and the Program Development Units si') eaut iuncvao've and creative programs are f--rmulated w:�h a minimum or wasted time and Effort. 3. A shortage of obtainable public and private funds indicates that elyea though carefully doe-zaented and formulated many funding; proposals -Kiii not succeed in obtaining funds. 4. Auca of the de.ra that will be needed to Justify specific proposals will probably not be available, or if w:ailable not be current enough to be relevant. This will mean the Research Aides will have-to collect data. Gathering sufficient, reliable data will not always be easy. Some problems wi'll be difficult to document. L. Raw would you change the program under an expanded or reduced bud&et? Under an expanded budget there would be two Research Units, one which would work hand-in-hand with the Program Development Unit in the western part of the County and another to work hand- in-hand frith the Program Development Unit in the eastern part • of the County. Under a reduced budget the number of Aides would CAP FORM 7 - WORK PROGR&A PROGRAM ACWUNT 73 • CAA PLAMM PACS SISYMI have to be reduced. This would a?xo probably necessitate making the Research Lni.t a two or three 'p•rsor opera-twz. IV. RESIDffi9T Pl:RTTCIA:.' = A. What are the fm_atioas and -asponsibiltties of vold &dvis4o� Asouos eet up fac•tzmz Fr__ O—S? Tho policy advieo:.y ctr.• ic+r the Rose-arch Unit will be the DOC, Inc. Program Do-vfaormeut u mmittea, which will also serve as the advisory cowttee to :i.:: rra:ram Developmenc Units. As pvovid-d for in t'ae "MC. Inc Syla-m, the Program Development Qonedr.toa is xc:.;"sible .-r svF,gesti.-313 aud' emsating new progren suge•.sclans. sc.; doing lour-range planning for the BOC, Inc., for developing errorr.tate methods of program financing, ani s=ry aS es s mw-Attp•y r..: -•evizv all progran .it-IjUrAtions. Each area c:oti...c:l will .•.e vcspas-a able for :i all pro jets developed wi W-2 their area. B. Bow am im-r-h rs nr 1L:-=c ad Ase-Y -- ups iMes:icra of th_ Eru.;r!tz Development Ccimictwe are a=en by the Chairman of the F4., Inc. , %eLch 1--w-Inoue repro3antipt:9e. appointees ramie spin the Seco—e ial.i-ne of the area couacils. The mF.ko. r43 of tae i rogrsc v Development COM!it:e= rafi is'EJC, Inc. mearFls:.:n wilea respect to l w-tui:uce, privatz rector, and public recto r.,p-•eseuLation. C. What iders of thepcc^r and tet area residents have been Included In t::Rwork program? Loon-income rv,i:dsntr. of the eiSht target areas formulated priorities Naim ver: subsequently adopted by the EDC and which will conerituta the basis for such of the program research and resource mobiliaaticn effort of the Research Unit of EDC, Inc. Formation of the Research Unit is the result of several work- shops and noetJ-ngs which involved representatives of area councils, de-L"mte agencies, Central Administration, and the DOC. D. Row will die uosr end target area residents influence tha pro- Aram while It- ;!q uainR carried out? Loci-income participants will influence the program through participation on area councils (which will respond to and evaluate programs planned and conducted in their area), participation on the Program Development Committee (which will • evaluate fuu.1ing Veas and proposals), and the DOC, Inc., which will also eraluste and express their approval or disapproval of funding proposals. CAP FORM 7 - WORK PROGW.H PROGRAM ACCOUNT 03 CAA PLANNING • PAGE ZIG-rjL F.. What assistance will target area cro;;os ane neighborhood based organizations 1.ave_to help .new express their need and interests as related to the oiograme and to ads.-.:.i:tcr pr•�7,raas directly: Upon recomceendation of arm+ catmcils, the Pragr. 1.1er•s-lopment Committee, LOC, inc. Laecut{ve Co=i;:tae, FAC, Inc., or uprfa the directions of the T?O:, Inn. Exscutive Diractor, Cha kasearch Unit winprovide -waisence tn low-income groups ani agencies or othsr public and :.rivmvz agencies wl:ase program iiess have the support of loo-$xcorie L&16ut area residents. V. AM-InUSTRATICIN A. If all or Porti Mss ni th=__i..0ern ercovnt are delegated, w-hy did you decide to d_app te'r None of ,'lis- Mew arch Un t re--sponnib3.11ties will Le W&ga:.ed; they will be =:rn3led by this lin:: which will i rezmortsll le to the EOC, Tne. T�ricra 3.ve. ps:•g:aT+ itizdpd frum oney erzanrked in this p•:ngram and Vhi4l t.S£:.ect ij- ..s for IS establi6hed ay the ?0C most 13tcely will be T"he decision or prugra:^ !e1cgari•;r&, hnmyc••er, will be •s:acc by the EOC, inn. der3.ag Fr:,gr...a Year "G" (19-z�. • B. How will yo-s adver.,.is:e for. recruit ;.=-! selactstaff- Under the reorganization procedure, c-affs of erdisting delegate agencies will be given priority for available jobs. At the sane time, job openings will be widely advertised by ford-of•-mouth, throu;h the :-ic-:s new media, enrorgh verbal and written announcements ;nade at rtes-tinge if cc=munity organizations, and throug.b. Cclis iz reighl o-iag camunities. The Personnel Committee of the EOC, Inc., ;n hLaping with the practice that has been follayed during Funding Year "F", will interview and ms?ce recom- mendations to the Executive Director who w±ll select staff. C. What functions erne verge--med by professionals will be snip Nd to non-Trofessional employees as a result of the reassessment of professiozctt idt requirements? The reorganizarLorai structure makes this question irrelevant because the posit;-ns: assigned to this program account will be different from those a5c.tgaed in Program Year "P" (1171'). Sufficed to say, para-- .:v)fessic,:ials will be employed as Research Aides, positions for wh=ch educational requirements will not be used to create undue 'carriers for low-income persons. D. How will non-professional employees be helped to advance to • higher level positions within the program? CAP FOR11 7 - WORK PROGRAM PROGR94 ACCOUNT 03 CAA PLANNING PAGE NINE Non-professional employees &41.1 be hp.kp�d to advance through initial and on.;oiv3 trailing, dose supPrvisicc. -•sgu.Ls: evaLua-- tion, mid job r.:4u=t.:men , whic a c onL-vizi .:_c-jisi va Lc.7 the sub- stitutien of ev^sricnLP for Oucational requirements (-,ee Pcsit�an Schedu?e). E. How will nri Tcafas&i.r_nal emplo-ecs be helved to gain enPI2 !sent with agencies o_hftr Lrato cnv- M., As noted i. V-L, g-,rplc;:c.. -Yfi ee giti-3n continuing training, be carefully supervise:, i,n: ::%'.-)LrzP_-ed and allowed time to obtain addYtional schooling. T::-tss ;9ctors, along with pro- 1din g thaw with iaformati•M. v: a-;salable positions in the pri- vate and especta i!y lite naetcr, plus assistance in pre- paring re:mics nn-i i, being a::rsiecrcd, will provide considerable assiatancc for oiD ai;.Iag can--•1-V, avployment. F. What volunteer verrtc_s are ra-'Ov.ed in the pro±-3r. Volunteer seLvice& :.e needed to aseist in •a.Ouing Fes.-arch Aides in h xi ai_O where to et•twin data r_:, wall cr :.:z vc -.rpreting • info-matiun to ra= {r. most ieseful. in some insu-nnse . rEore- sentat;ves of public and Private a-eacics w-y be sawed ro instruct Reseas:!� .::dos and Ore Resa3rch I'malyst at»ut the information and set-rices they and _.1eir agencies can proc►i.de, as well as u:ie_: other tyre:; of information way at sass::d. G. How will volun'cera be recruited? Volunteers will he recruited from other cocmty departments, nearby Junior colleges, a Jceal retirement community, and those In the bru-jiness field involved in researd1i and dAta collection or associat3d with Fnuadations. H. What coni ltant or technical assistance will be needed? Plans do not call for hiring consultants or for the utilization of technical assistance in the operation of this program account. These services will be used, however, by the Program Development Units as they put together innovative programs around GAC priorities and other low-income community needs. I. Mat ataff training c►ill ba provided? Staff training will be provided during the first three months of Program Year "G" (1972). It *•:ill include such elements as: (1) guides useful in cbtaining pu3lic and private funding; (2) varieties of statistical and factual data available and sources from which it can be obtained; (3) analyzing available data to CAP lOBU 7 - iESt'C PROMIMI PBOGIM ACCOST 03 CAA PLABUU NG PAGE TU • determine its relevance avd cusefulr2m, (4) rays of obtaIainB data to validate and doemmut a f6Lt aseds- (S) aces of local resowe" and esaa:_3t2mem. sad !G) naw 4o re:etf+ to and work with public acd private agoneiea, etc. C.ousultancs. or +r.,*n likely voluausm and aaubeae of I-be CU staff, will bo +s-4 co pxavide the training (ora Caarc Q. TI. Cm mum KA- = A. Chet t w-meAduces hive been followed and forms are not attached. B. what other agenamb in the 20-a;Qi=� are dealingyitiiyrobUse ra±ated to tba wo, a--mw.,;: Bich and and Pi ttsbarg twirl G:~ism, nn a less extanaiva geographi= cad basic, arts •grim_:ad in Sst%rw.!zg wash of the r-Aa iufa�roitiOn as the CAA Ranw.rch Wt. ho. urn, are 8egionca and State OBO and the fntrp s osta Canty B+ah.-Ung DepartOML. the Pts:niwg Dapaxtment end Cum-t; dmwds; ;xvlox-Lty are in.-r-ested in data related to housing.- mul the Couney ad loca5 Wv&d:'.J`a!I..'te ..f Euheos- tion are wdssented in sial.-w data a4 the �..ss'. r-air,,a:e to mduca- tioa. Harr er :ad eeploymaet data Is ez Llectm by r'•.a State • Dmparta t of W=as: Cuourcrs•• but, •-' , :...L;.rt.onrtay CiL.v'F data is not broken der_• lttto :ensue tzact6 or ==r-wide units. C. What arssnuomr�crs de Ion rom with these emenr�s te. oarditaate thefr prcjgg :lth the activities of t 6 Proasam accowt? This queation :s actwlly not relevant to this program account. Although the Renaafech Unit that will be established ander the r on wuisati oe of the CA4 mp1ccants a new aspect of the CM oparacira. much of what the lessarah 0ait will do has been umIartakan on a trach ssaLler scala by the CIA Plaaming Account. Thom efforts h=e resulted in informal yet cordial relationships with the agencies named in TI-B. D. Sow have You encouraged other asmoc3es to vcovide or bele flow= — activities of the urogram account? The recent foaaelatioa and approval of the reorgsaisaticn plan have not prov+dod adequate time to obtain fiasneJA and other commitments from ageaciss. E. That chausftes in ayaroa_ihes to vovem vroblems do nq form" me a result of the operation uyf the vwmx m account? Operation of this paSrom account peovides ons elmunt in the MA's change of amplusla from direct sarviee progress to mobilisa- tion of camrmmity resources to attack and alleviate actual' cusses CAP FORM 7 - WORK PROGRM PROGRAM ACCOUNT 03 CAA PLANNING PAGE ELEVEN of poverty (as has been noted in the CAP Form 7d - "Redirection of Objective"). VII. EVALUATION A. How will the effectiveness of the program be eval.uatp3? As has been noted in the CAP Form 7d - "F. Management Improvements" the development of a prcgra:a for effective, ongoing evaluation of all phases of the CAA Cer_cral A;.rainistration operation will be one of the first tasks of t,ia r.;:wly formed Program Evaluation Unit. B. How will recommcndations for i1n2rovement be put into effect? They will be p:-t into effect as t'-e result of recommendations made by the PtogAm Evaluation Unit, WC, Inc. aad its standing committees, the Co=and Council, avid the Senior Steffi Council (see CAP Form 7d). VIII. ADDITIONAL C0124ENTS A. Provide other information ycu consi.cei important in des ribing the purpose ane opera'.ion of the pregrnm acc`cunt. Due to the nature of the chanee of direction and reorganization of the r-kP, it is not certain as to t1le type of propos?l that -.rill be developed during the year. It is planned that funding for the proposals hill come from other than CAP Versatile funds. Ho!Yever, it mny be necessary for the initial funding a project 1)y another source so that there ,ill })e some local funds avail- able. 1%lso, it may be necessary for the CAP, to be seriously considered for funding by other sources, to be able to shoe.= that it 7ias the capacity to organize and manage such Projects by reference to a specific project so operated. In either of these cases, it -:Tould be necessary for the CAA to leave available seed/"start-up" funds. Accordingly, $123,000 has 1-een set aside in Program Account 03 for future use r:*ithout specific identification tc its specific use. The criteria for use of these funds would include: (1) Pro- posals must £e i7ithin priority Program Account; (2) Funding :could have a - one-time-only'' limitation' and (3) Mork Programs and 'budgets ;could require approval from Area Council, EOC, ,oard of Supervisors, and ,e-ional 0^0. adh 9/22/71 f' W 1 r 'N u o w O 0 s w z - E >f Y Y I a E l W .. a i —..—.. Q N - - N a ! ! I 1• K J w a O W w a s a .a ! V1 x -I i Z F a F ti Y h c7 W 0 K o -� O M- R a e 4 O O N o w a } i K a tt a E r ti W Y tt 0 n= o f i z W is u Ic � N a —C:} r a r W n + a i .o t t i vs } K J N tl f 1 n t W N W x I u i 1 V > h —t W 00 n ti a c 4 N i m-1 n C t i u IZ. :>1 C v - - i 0 t - 'N O : 0 Q 1 I N W V Q W I •» __. a` w, K h' I 1 W }N !- W" Y a. rl K O �L? W i•:� ,r rM_ O•. C. t � v O C : J J W' a i 431 r a E o-! V ri E a • Y ��f .. .... ... ... c i f o o I 1 .-1 e 49 W _ } • <W i -1 W i "[ O W< g a a > z a: o, � o ca c� Ci c o 0 U F W N r II 'I 1 1! 11 1 1. 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Y K — -5---+- - �`!!1 ee �..�d ..- ...Y Z•+.�e► t-r'A J *`; x3+� MONO r...i r r r ,.5, t_/1H.n fwtom M 1 ' w� b ° ! ^ i N J IL cb • -o p .-1 E ♦ ` C O to it C cc cc �i cc n < ^ �! W N v - W 1 t t an v1 N 1 N a u � yr ...� . Q N _ t r1 Z rl u ri F O < t ! O V Ir N: IL W O Jt t' N f 0 Is Is � �__ I O e IL a VlmO o 4 < 49 o F ulu W > � . H �NIx � u F o o of- a a. P Ite e� cuOR a" Z «_ b � - ac � a C : r _ 4 c N u <NW U M ~ p N v C ► w 0-W o o ,� X e a N .� O m N a C N to .a 7 p ,. L 6 *0 0) 44 IMZ Ai 0= 0 Q W P+ X Ln N �. sUU. W m •va . Oa vIxco 4L TA E f+ Z o e a z A :n •• t w a� u i us 2 04 W.+ ` V4 ►+ tA O F C cJ C D m Id u V W Vj L � -4 N .1 en u1 • r U V g Z a-I �•i N N t a � u .'.is •,�. :::• '; .,,: ,. . JUFOr AWN 1 � K 3 - ,Cr KI "l �r t z3 f, QQ yMi wool: x. two -1 Koh Goo MISS No MY _ t+i5+s i k L < ^ t _ , s . n. -• S4 i 1 r�r 5 y *�x:n'w nn s . kin r t _ yy x ` 41 _ y 1? f - OFPWR W tCOMMMC OMOSTW NTY-A►KICATNM IM C@ I " "W"rassAAr f«,.bp.v04d &ddi"&Fees Ne. I i&ROl5L PRM" ACC"T WM PRO=" Co=uaity.Action Agency: Grant":Nusiber: AMM Costa COWtY Board of &WrOSM ]Program Account Title: hagcas Accor t Mesiber. r Coillmijr Organizatim08 Irr"oj act Titles) h oAras Yeas 6 EOC Iaoorated ted Oste:..; : 12/ 1/7 orp2.., a. What problems will you deal with In the program ace t? (A ) b. "fihat are- the objectives of the program account and ghat benefits should result from its operation? c. Why do you believe these result• cam be achieved? (. 2 ) II. tARTICIlMIfTS . s. Now sany people are potentially eligible to take part the program account? • b. "Whatrcenta will a of those eligible rtici e? P� t t pa pat (.2 )...._ c: How will the poor and target area residents learn about and .':. Z be recruited for the program? ( ) d. What are the selection criteria? III. PROGRAM a. What activities will be carried 'out in tht work program? L b. What major steps will be taken to harry out the. work programs' 4' c. c. What are the strengths and weakaesss of your current program? My �= do ibat 'changes are you proposing"in this work program "as compared with your current program? t : ( 4 ) mow: e. How will participants in out activity be' referred to other activities or programs? 77 C� t NIRv,AUG M 41 OFFICE OF ECONOMIC OPPORTUNITY - AMICATION FOR COMMUNITY ACTLOM PROGRAM PROGRAM ACCOtNT WORK PROGRAM ogran Account Title: Grant Nun"r: Community Organization 0315 f. What follow-up activities will assist participants upon completion of the program? ( 4 ) g. Hou will other members of the participant's family be involved in the program account or other programs? ( 4 ) h. What facilities are needed for the operation of the program and where are they located? ( 4- ) i. What transportation is required and how will it be provided? ( 4 J. What major new equipment is needed? ( 5 ) k. What problems do you foresee in carrying out the program. ( 5 )' 1. How would you change the program under an expanded or reduced budget? (5 IV, RESIDENT PARTICIPATION a. What are the functions and responsibilities of policy advisory . groups set up for the program? ( 5 b, How are members of policy advisory groups selected? ( 6 ) c. What ideas of the poor and target area residents have been included in the work program? d. How will the poor and target area residents influence the program while it is being carried out? e. What assistance will target area groups and neigkborhood based organizations have to help them express their needs =W interests related to the program and to administer programs directly? ( 7 V. ADMINISTRATION a, If all or portions of the program account are delegated, why did you decide to delegate? ( 7 ) h. How will you advertise for, recruit and select staff? ( 7tj ) r CAP f0ft 7 Af V •UG sal OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMl1MI1rY AC'TUN PROGRAM PROGRAM ACCOUNT WORK PROGRAM Program Account Title: Grant Number: - Community Organization 0375 c. what functions once performed by professionals will be assi ned to non � - rofessional g p employees "as a result of reassessment of professional job requirements? ( a ) d. How will non-professional employees be helped to advance to higher level positions within the program? ( 0 ) e. How will non-professional esiployees be helped to gain employment with agencies other than the CAA? ($ ) . t f What volunteer services are required in the program? g. How will volunteers be recruited: (g - h. What consultant or technical assistance will be needed? (9 ) i. What staff training will be provided? (9 ) . COORDINATION a. Checkpoint procedures have been followed and forms are: Attached �_/ Not Attached .L .J b. -What other agencies in the community are dealing with problem related to the program account? c. What arrangements do you have with these agencies to coordinate their programs with the activities of the program account? (9 ) d. How have you encouraged other agencies to provide or help finance activities of the program account? ( 941 e. What changes in approaches to poverty problems do you fwsee as a result of the operation of the program account? ( 10 ) VII. EVALUATION a. How will the effectiveness of the program be evaluated? ( 10) b. How will recommendations for improvement be put into effect? ( 10 ) OFFICR OF ECOMQQC OPPORTUNITY - AMICATION FOR COMMUNITY ACTION PROGRAM PROGRAM ACCOUNT MOR[ PROGRAM PrograA Account Title: Grant Number: Coag 1 ty Organization 0375 VIII. AWITIOMI. COMMENTS a. Provide other information You cowaidsr important 'in deacribins the purpose and operation of the program account. 40 Com! re"7 r .CONTRA COSTA COUIm . CM'19UNITY ACTIO?! AGE►NCY 08 - COUILTNITY ORGAN-IZaTIOF! I. PURPOSE A. Specific Problems The various Area Council identified a wide variety of special problems requiring the allocation of Community Organization resource to help resolve. In light of these specifics, it became evident that then would be the need for three types of community organization projects: 1 , to help organize Individuals of communi ti cs around identified problems in the priority areas of manpower, education, and housing; 2, to help organize people around nc.,: pri ori ty items ,identified by individual Area Council (transportation, police protection, credit unions, etc.)_; 3, to assist the EGC and Area Councils in .recruiting members and in developing support for the councils and programs operated through the CAP. G. Objects and Results Community Organization Program ,account resources ::gill support the three activities- 1. ctivities:1. Support of programs being developed in priority areas The master schedule for. develooing projects in specific Programs and geographic areas is summarized in Chart C. From this chart it will be.seen Dat the .1:72 work program calls for supporting some 96 to 100 specific projects to be developed in manpower, housing, and education. The objective of these stork programs are shor;m in.work program for each. The objective of the Community Organization activity will -be to obtain the maximum involvement by area residents in all phases of the identification, research, design, approval , fundings implementation and evaluation of projects.being developed. 2. Support of programs identified by Area Councils Each Area Council developed a list of specific projects vhich can only he attacked through community organization. Reference to Chart C indicates the need for services in a variety of fields; however, emphasis is placed on similar areas by a number of Area.Councils: i4odel Cities, Transportation, and identification of local problems, needs and resources. 08 - C0EMUNITY ORGANIZATIOi! Page Two 3. Support of EOC and Area Councils Each Area Council is established to represent the residents of that area through its seats on the EOC and to. provide a means for local residents to become involved in ants poverty activities at the local area. An increase in tie number and involvement of area resi dents. at: the `Area-Council level will be encouraged to develop a larger knowledgeable. body of local citizens available to assist the EOC and Area - Councils to overall goals and priorities.- C. Results can 5e obtained As indicated in work _programs developed for each program account, the prediction of results--under the. new organizati-on and goals-- cannot be based upon past experience of thes,,Cr'►A. At best, predictioncanbe based upon evidence available-frau-other-CAA's or deleaate agencies with similar-programs. Thera- is -consider- able evidence, ho-Wever, that the centralization of-Community Organi zatJ on with enlarged staff and specialized training, have dramaticly increased the extent and level of participation by area residents in anti-poverty activities-. II PARTICIPMTS A. Potential _The predicted number of participants in Program Account 08 will - be influenced by the manner of counting.:,- As .indicated in I-B above, there are three :areas. of Community--Organization operation, and each have a potential participant level. :,.By necessity the potential participants count within each of the three priority areas must be identified_w-ithin that work�.progran: -The number . of potenti al parti ci pants;i n ;the::second bio areas_1 i sted `above, is the full population of the eight target areas: 107,672. It is estimated that beat-.een 5 and 15% of the residents of the target areas will become participants of the-:various-events and programs developed by the Community Organization :component. B. Recruitment of Low.Income The work programs of the three program accounts indicate methods of recruiting -the low income into those activities. Chart 0 also indicates the uses of the different media. These techniques will be utilized for the other. Community._.Organization activities to be:sponsored by- the-.CAP. The recruitment of paid Community Consultants--knowledgeable local residents--to assist in project development :will on one of the major methods of obtaining local resident participation. i Criteria C. Selection C e a No general statement can be made regarding selection criteria- as each project is to to developed to meet the special needs 08 - W"UNITY Mra,r.NIZATICV, Page Three identified by the residents and potential participants of the program. It is planned, hwever, tzat criteria.,Aieh will "screen in" those with greatest need will be used whenever possible. III. PROGPI'1 A. Activities The activities of t>ie Com.unity Organization staff aill be i ii0i rect suppo;t of the program specialist provi d-d in Program Accounts 11 , LS, -gid .:,5. The systems and pr cceaures developed for t' e development of projects are described ir; each. Vae responsibility of the C.^n_ unity Organization Qersdnnel',arz' indicated in these or-.grams. The fact that thz .CAA is imp]1!wanti nc a nor, approa,::i acid ne.-t organization makes it difricult to describe In cietai1 the actual operations. (See Chart U.) A hr?ef cut'ine of the responsibilities of ;he Cowunity . Organization personnel shales the follwing: 1. Supnort of Pro,iram Development (Note: The staff person respersible for the fcllo::in I is assif-jned to tie Program Develooxent Snccialist. ) a. identification of potential responses of-project to be offered to the NCAA for support, b. identification of, or organization of, community groups to assist in development of proposal , c. identification of local , lar ir.cone, residents with sk-Ills and abilities to be reccwended as Community . Consultants to be engaged to provide paid assistance' in t;ie development of proposals, d. identification and recruitment of local professional persons to volunteer services, e. organization. of groups of residents for the support of the funding requests, f. assistinq in recruiting participants in projects so funded. 2. Support of Area Councils (Note: the staff person assigned the following responsibilities is attac?ied to the individual Area Council.) a. providing secretarial support to Area Councils, b. supplying prograir, data and information to Area Councils, c. identifying and recruiting potential members to the Area Councils, as - COMUNITY ORC:'NIMIO"! + Page Four d, identifying and recruiting local residents to; the. "rep Council and EOC meetings, e. identifying and recruiting potential participants in projects sponsored by the Area Councils, f. identifying and recruiting residents into various activities as directed by the Area Council. B. ?Major Steps The reorganization and redirection of CAP Is a dramatic;change for the CAA and will require considerable planning for, imple- mentation of January .l , 1972. A timetable for implementation of the reorganization--both Central Administration and for the various Program Accounts--is presented in the CAP 7d (See Chart C). This timetable indicates that staff will be selected from existing delegate agencies during the last Ereeks of December and training i.ill be given in organization curing December and in operations and techniques during January, February and March. C. & D. Current Programs Uhile the Program "account may not be new, the fact that both the organization and direction of CAA has complet3ly .changed makes the item not applicable. The introductions to.7_ and 03 should be read to give."background in the reasons for change. E. Participants will shoei in various projects The Community Organization staff will attempt at all times to keep all groups he :•corks with informed of all activities of the CAP. Proposals as developed will include. linkage arrangements. F. & G. Follow-Up and Family Involvement Specific procedures will be part of projects as developed. H. Facilities The main offices of the CAP will be in East and 'lest County. - Community Organization staff will utilize local facilities as close to participants as possible. Considerable use will be made of free public assembly places--schools, public buildings, churches, clubs, etc. I. Transportation Private vehicles will be utilized for the most part, though busses may be used for bringing larger groupstogether. 08 - C%VIUNITY ORGAINIZATIO '• Page Five J. Major '.e%v Equipment done. Equipment will be transferred front delegate agencies no longer funded by OEO funds. K. Problems in Carrying Out Program Major problems shall be encountered in 1 . reassignment of personnel of delegate agencies (where duties here of face-to-fact direct service) to Central Staff to do proposal development, 2. general resistance to change to be seen in actions and attitudes of staff and various boards of the CAA, 3. lack of understanding of program's goal and objective by. staff, boards and general public, 4. lack of CAP W.-r-Sstile fuw!s to meet the needs that some lot• income have become depenaent upon OEO and CPAA to furnish to them, 5. lack of time to fully develop system art:' -rocedure to implement net-! direction of CAP L. Program Change Due to Budget Change Simply, the more funds the greater the number of proposals that could be developed, reduction of funds would lead directly to a reduction in proposal writing. IV. RESIDE14T PARTICIPAT10111 A. Responsibilities of Area Councils The responsibilities of Area Councils 'and EOC are described in each program account work program. It is necessary hotiever, to summarize, here, the responsibilities and functions of the Area Councils as the major force in Coninunity Organization within the CAP. 1. Board of Supervisors charge a. selection of low income representatives to the FOC (22 los!-income representatives on EGC of 45 total membership), b. veto of programs to be proposed to be operated in that council area. 2. CAP .Mork Program for I^72 a. selection of priority program areas (PA 08, 11, 26, and 36), OU - MMUNITY ORGARIZATIOfI Page Six b. involvement in developrent of approach for 1972 c. representation on various proposed planning Comes for implementation of proposed reorganization; such as: 1. personnel 2. general training 3. fiscal procedures 4. administrative procedures_ 5. project develogTant training d. involwcrent in dev_z*j=�.-nt and adoption of personnel recrui'Grient and selection procedures, e. membership on personnel screening committee for selection. of staff of E% inc. , f. approving each preposal to be developed by Program Development Tuam (POT), g. representation on the POT (``ot,.e: PDT is a work group of EOC Inc. stdz=f, Area Council mw0bers, Camivnity Consult- ants, professional volunteers, agency personnel and community persons gathered Py Program,Specialist and Resource Adie to develop a project proposal. .Staff consists of Program Development Specialist, Resource Aide assigned to the Specialist, Resource ►fide assigned to the Area Council, and Headquarters personnel as needed.), h. approval of completed projects for submission to the EJC, i. involvement in staff recruitment and selection by project, if funded, j. evaluation of project if funded. B. Selection of Area Members of the Area Council are selected by a petition procedure requiring a particular number of signatures of lou income residents of the target area. The composition of Area Councils folloke ttie format of the EJC in terms of number of lou income (maximum 22), public officials (maximum 15), and private organizations (maximum E). C. Participation of Poor The work program has been developed after three months of discussion and negotiations among the members of the EOC, Area Councils, Boards of Director of Area Council, and staff. of 08 - C0MMMITY ORGIANIZATIOH Page Seven i Central Administration and: Delegate. Agencies. �A considerable; number of suggestions of .tt a loci incase have been.inN:uded (for example: the t.-io areas concept, the role of Area.Councils in review procedures, the method of selection of staff., and salary requirements for staff). D. Influence of Poor See Section III. A., IV. A., and Chart. F E. Assistance to be given to the poor to express their opinions The concept of the wrork pivgram -is to provide a_means. for the low income to present ideas for programs for thei r area and then to provide technical assistance to. the lar income -to help them develop the proposal...The %w income_will-- became -involved in all leveis of Program development, approval,-.implementation and:evaluation by being invalved in the_Program Development .Team and _the Area Council. : (See Chart F.). Provisions are made for the contract of local Co! :.Unity; Consultants tn assist in the ;design of projects. Such community- consultants, from T.L-e low incoina.ccwpeni.ty, s::all not be_ engaged- until a reg�icst is made by t>>e Pyourarm Developm-2n•i Tearn and • approved by Area Council. Area Councils shall. be responsible. for approving the naves of such consultants prior to their appointwnt. _Community Consultants shall be engaged to assist .in the : development of a specific proposal. In no way shall -this con sultant be ccnsidered to be an employee of the EOC Inc, and shall not ba engaged for considerable lengths: of .time..or,.in a manner which would allay .the employee,; CEO,. or others to' believe that he is an employee of the EOC Inc.. V. !!iMtINISTRATION Note: See Mort: Program for Program Account 01/04 CAP From 7d for additional comments` regarding the administrative structure of the CAA. A. Limited Participation of Delegate agencies Under the reorganization scheme, Delegate Agencies will be utilized in the operation of programs funded with -non-CAP Versatile funds or with special projects funds allocated from the earmarked "action project" account in Program Account 03 B. Recruitment of Staff Central Administration staff recruitment is described in work` program for Program Account 01 08 - COMUNITV ORGAP'IZATIOF? Page Eight Delegate Agencies receivin9 "actionproject" funds' willrecruit • staff from among lot,i income in area in nohich project is to ope rate. Local nmels media, word-of-mouth, local churc,ies and community groups will be utilized as %rel l as the facilities of DHRD and various marpot.er programs. A criteria for selection of project proposals will be--the meaninnful involvement of low income area residents in the selection process for staff of the project. C. Reassignment of Functions to Mon-Professional Staff of EOC, Inc., assigned to this program account include two professional and t:•io non-professional- with responsibilities of developing proposals and development of community.-involvement and support.. In additicn the non-professional- assigned-to the area courtc:l will also be part of the Program Development. Team. Considerable responsibility will be placed upon the non-pro- fessional to assume the role of assistant or ':ap'prentice" to the professional. Functions will be transferred as the, skill development of the non-professional x-arrant. D. Up!•iard Mobi 1 i ty Staff of EOC, Inc., will be expected to attend college level classes organized by the agency and to take advantage of other educational opportunities to be made available tN rough the program. A team of members of EOC, Area Councils, Board of Directors of Delegate Agencies and senior staff will be organized .to. develop a staff improvement program as part of their responsibilities as the Probation Employee Evaluation Team. E. Employability in Other Agencies The training that staff (both professional and non-professional) will receive, and the continued exposure to the details of program research and development will prepare them for employ- ment in other community development agencies within the area. Such agencies include 'lode] Cities in Pittsburg and Richmond, CEP, Redevelopment and housing agencies, and the various City and County offices. F. Volunteer Services deeded The neti organization and direction of the EOC will require considerable utilization of volunteer services, expecially in •. the technical aspect of projects to be developed. Program developers will need considerable assistance from local and regional specialists in economy development, real estate, job engineering, vocational education, general education, educational psychology, new career development, and in knowledge of federal 03 - C©ITIU11TY QRGA1.1TZATIO"' Page Hi ne and state manpa.�ier and vocational education funding,sources. G. Recruitment of Volunteers Volunteers will be recruited through as many sources as,-can be identified by tI)e project specialists and resource aides assigned to a specific project. In our operation of program development nrojects of manpower, considerable recruitment effort will be directed toward the following local community college, University of California both at Berkeley. and:Davis, St. Mary's College and John F. Kennedy University. Staff of CEP, Model Cities (Richmond and ' Pittsburg) and other,. opal manpocvler programs ail I be contacted. Local industrial associations in the Ri chman d and Pittsburg areas_will; be approached through their rcnmsentatives viho serve or who have served on the EOC. Local union officials will. be. contacted. H. T&TA resovrcn5 T&-.TA will be needed to assist in developing saecifi.c proposals to meet specific local and funding conditions. , ,It +-rill be the responsibility of the fieid specialist and Ule research specialist on central st -17 to identify areas of neea for IM and. potential souices. TATA will be obtained through the offices of the CAL CAP . Di rectors Asscci ati on, the CAA's min TUU grantet , te staff of the Bad+ ,Area tanpoarer Resources, Inc. (An OW TG?A Manpotwer Consultant Group), staff of identified in the 1971 T&TA.nlan for Contra Ccsta County CPA. I. Staff Training See Program Account 01 , 19ork, Program (CAP 7d) V1. COORDINATIOis A. Check Point Forms sent out at time of Government Board adoption of< proposal and are not yet returned.- B. eturned:B. Other Agencies See attachment to Program Account 01 which lists agencies within Contra Costa County providing services to loaf income. C. D. Arrangements for Coordination and Support • A major responsibility of the Program Development Teams in the development of proposals will be to assure the direct linkage with other agencies providing similar and related services. No set procedure has been developed, but a criteria for the development of proposals will be that such linkage have been ourained whey-, appropriate. r 08 - CONMUNITY ORGANIZATION Page Ten E. Chane in Approach to Problem of Poverty 9 . . Y The reorganization of the CAP for 1972 has resulted directly from a desire of the EOC and others to change the objectives and approach of this CAP toward poverty and its cuases _and effects. It is felt that a program directed totiard mobiliza- tion of resources instead of using CAP funds for direct services will significantlY improve the capability of the community to fight poverty. The new approach is planned to provide the lobi income with resources to: 1. better identify specific problems within their community, 2. better identify needs resulting from these problems, 3. improve skills and abil;;.y so as to be able to develop programs designed to provide the resources to meet the needs so identified. 4. improve brays and means of attracting ne,! funds or realocation priorities to free existing funds for needed programs, 5. better skills to understand ts,e underlying causes and to develop approaches to nen-i problems as the; will rise ;i n their community in the future. The development of programs by means of the Program Development_, Team in direct partnership with the EOC, Area Co-nci,l and community representation will better assure that the:low income will have a meaningful say in the design, implementation and evaluation of projects so developed. VII. EVALUATIO;! A. P. S. See Central Administration Work Program for Program Account 04. In addition to the general approach described above, each project developed will have an evaluation component. In order to meet criteria, the evaluation plan mustindicatethe manner in which lase income will be involved. Particular attention will be given for client/participants to be assureed of means to evaluate "their" program and to provide methods for such evaluations to be implemented. 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N IL cu O � W rlfn j t a f r n IL > a 14 W 3k _Mm w a o hLr o N N1 YII/ _. W' N ; O E .-1 N r v v. � 0 V _ t � u • - r to r Cal IL� M w • Z TI -+1 O t F+ V 3 Z • 1 . ZIL FA 9.3 9.1 r It to y ► r 4Ls- ! ! ►�1. Ln 2 }"r� ��:' -r-�_ �`t�Y,fi .:. .,-y � h y � � � � �t}� � ,.14•'>,.- o' rx. '.�h.."i1��9 -'�:;• y: r- f. I�a�i' ��'�'ricJ�''firs'�.cx�'.-sr�r ��..:�•l.ait.d.a7..,ha�.� ..a�!•+�f'ai:++Esia3, , } rt f `.. f 'M 21 std ��-z K z �� ; ,ti=: ,r',,,,,,+H� _ tr � i_� �-t'+ai+4,F,�S,+r,rb..� '`.1 M'�• h-'� OPVK!W ICOMMMC e►*OaTUWTV-APftKATNW IM CG MrIMMTV ACTOW PONOAr r4wat approved MMAM ACCOUMT 1MORK FROORAM Commmity Action Agency: Grant Number.: Contra Costa County Board of Snprylsm ONS troRram Account Title: hograw Account Number Job Development. Flacement and Follow U oject Titles) : lrograta Year:r _ C NOC. Incorporated Lr Date: 12MIZI ,__ I. PURPOSE a. What problems will you deal with is the program accoust? ( 1 ) b. What are the objectives of the program account and what benefits should result from its operation? c. Why do you believe these results can be achieved' ( 2- It. -II. IANTICIIAIi'fS IS. Now many people are potentially eligible to take parte in the program account? ( 2 ) b. What of those eligible will percentagea participate? C. Now will the poor and target area residents learn about and be recruited for the program? ( 3 d. What are the -selection criteria? III FNXRAM, a. -What activities will be carried out is the wor' V.program? ( 3 . ). b. What major steps will be taken to,-carry out the work programs' c. What are the strengths and weaknesses of your current progrm? d What changesare you proposing :" a y p posing in this work program as com*ared with your current program? e. flow will participants in one activity be referred to otber activities or programs? ( S -CAP 104111 7 Ip[V: AUG"I - - - - fir.—��rr+r ■ r. --+..-....---r•--•...-.a-:-.----'-»---_.^"-' -.: ,.-_ ..,_; -... .;r: ^. Af OFFICE OF ECONOMIC OPPORTUNITY - AMICATION FOR COMMUNITY ACTION PROGRAM PROGRAM ACOOIUIfT WORK PROGRAM ograia Account Title: Grant Number: Job Development, Placemeat and Urollow up 0375 f. What follow-up activities will assist participants upon completion of the program? ( s ) J. g. Hou will other members of the participant's family be involved in the program account or other programs? ( S ) h. What facilities are needed for the operation of the program and where are they located? ( S ) i. What transportation is required and how will it be provided? ( 5 ) J. What major new equipment is needed! ( s ) k. What problems do you foresee in carrying out the program'. ( S ) 1. How would you change the program under an expanded or reduced budget? ( 6 ) IV. RESIDENT PARTICIPATION a. What are the functions and responsibilities of policy advisory • groups set up for the program? ( 6 h. How are members of policy advisory groups selected? (" ) c. What ideas of the poor and target area residents have been included in the work program? d. How will the poor and target area residents influence the program while it is being carried out? ( 6 ) C. What assistance will target area groups and neighborhood based organizations have to help theca express their needs and interests related to the program and to administer programs directly? ( 7 ) V. ADMINISTRATION a. If all or portions of the program account are delegated, why did c you decide to delegate? ( 7 ) h. How will you advertise for, recruit and select staff? ( 7 ) CAP FORM 7 (REV AUG NI raw 7of 6 �? ^ « r -. ZS «.k` !", '"'• .�„n4�T"r rR '_ �' tT`'�'jfF_^ t �^' Ff . OFFICE OF ECONOMIC OPPORTUNITY - AMICATIOM FM COMWIlY ACTIN PRO iAM PROGRAM ACCDtXT WOK PROGRAM Program Account Title: Granit-Numbier: Jeb Dspslegmmat, Plageomt awd lollor go c. What functions once performed by professionals will be assigned to non-professional employees as a result of reassessment of professional. job requirements? ( ) d. How will non-professional employees be belW to advaNee to higher level positions within the program? e. How will non-professional employees be helped to gain employment with agencies other than the CAA? f. What volunteer services are required in the program? ( • ) - S. How will volunteers be recruited? 17 �4 h. What consultant or technical assistance will be needed? i. What staff training will be provided? ( ! ) 1 COORDINATION a`. Checkpoint procedures have been followed and forms are: Attached L_/ Not Attached ./ �r b. What other agencies in the community are dealing with problems related to the program account? c. What. arrangements do you have with these agencies to coordinate their programs with the activities of the program r account? d. How have you encouraged other agencies to provide or help finance activities of the program account? e. What changes in approaches to poverty problems do you ftesee as a result of the operation of the program account? ( ! ) VII. EVALUATION - a. How will the effectiveness of the program be evaluated.' { .`) b. How will recommendations for improvement he put into effect? (10 ) C&P FOOM 7 ,REV. AUG ...,.,�-,K�.� .�„y.r-f,�..�.a•H.� , rt. - r .-r_ ...�>'*..ac,r-.:.'t"sy�y7T1A"�,1�1D'r�i}*]!!�'�'�. �7A'., ` �• - "' OFFICS OF ECONOMIC OPPORTUNITY - APPLICATION FM COMMUNITY ACTION PNIOCKAM PROGRAM ACCOUNT YORK PROGRAM iProirri Account Title: Grant Number: Job Development, Placement and Follow UP 037S Pale VIII. ADLITIONAI. COMMENTS a. Provide other information you consider important in describing the purpose and operation of the program account. - k f CAP iORM 1 tOtt V aur s�,. PROGI M ACCOUNT 11 • I. PURPOSE A. Specific Problem Each Area-Council identified:unemployment as thei-- proble+a in their area. The various Area Councils, howevar, Ivdicated different specifics within this problem area. The most frequeritly'`ducussed were lack of jobs and lack of adequate vocational- cuunseling and education. Statistics on unemployment and lack of employment opportunities specifically for C;,utrs Costa County or for'the various target areas are particularly diffic-ult to obtain. - The -1970 census"data on employment and income ;c not yet available, and the State D-1MD statisticscollected for the total SMA of the Bay Area provide no details for sub-areas. coxa shall size sampling-has''been-done. . in the model cities areas of Richmond and Pittsburg. At best, these statistics confirm the opinion that uaemployment-in these low income areas match uncenptayment levels -raeo d: d.in the hardest hit areas of Oakland and San Francisco. - Information on -ocaitional counseling and educatton, especially that available to tl.a yours,; Black add'Spau sI_ sptalcint;.,iropout, is difficult to gather, unreliable, and cLscaii_zginr. Local state planning people indicate that it will take another"year to compiGte.1y identify and analyze data on vocational education "iTe 'available through public £Muds. It is recognized by 'ali-- both school" administrators and low income--that the existing systems; are not providing the young person of the lox; income coamaw_ities tAtk,. the resources necessary `to compete successfully` for jobs: B. Objectives and Results The wort pro-ram of the CAA is Program Account 11 will beto`'assist local groups and organizations to develop specific progsaas-'and projects' -to help create new jobsandto'provide improved vocational counseling and education opportunities for the loin income of the eight area councils. The master schedule for develomiing'rrojects in specific program and geographic areas is 'sumeariz6d'in-Chart C. From this chart it.-will be.,seen that the 1972 work prograa'calls for developing eighteen manpower programs vithin the eight target areas. The objectives of these activities will'be-four=fold:' 1. Assist local low income persons to pinpoint specific manpower problems and needs within this area. 2. Assist local loci income persons to develop specific goals and objectives to be.met by manpower projects that they will assist in developing. i3. Assist local low income persons in searching out resources to,support manpower projects so developed. Program Account 11 Page 2 4. Assist local low income persons to be actively involved in the implementation of funded aanpower projects. The local community, ,at all economic levels, vill benefit from these.prajects as presidents learn tc c�e•�elop and utilize its local talent to: . 1. Identify specific and soluble problems within their own community. 2. Develop realistic Qoals and objectives that. can be objectively evaluated. 3. Develop specific projects that can be managed and - funded at a reasona-ole 3 4. Provide employment and vocational training opportunity. to local cejidents. . C. Results Can Be Achieved The change of phtl on.:pVay and direction of the, UP into, t2ie:field of project development and mobilization of: res:,urcca prevent. the reference to local, experience in chile past, to ,av3ii.-a-,that benefits .anticipated can, ir. fact, be. obta..ned in. the future There, is considerable evidence, however, that such an approach can.-work. South Side Community Center of this UNA has increased .itsl.s,cope of program and extent of service- to the.poor, of South •Richmond by using its CAP funds to develop projacts in manpower which are now funded by the Department of Labor and *Hodel-Cities grants. Representatives of P.egional and SE00 have indicated that their agencies will provide assistance and support--to the.-CAA- in.-its efforts to accomplishthegoals of resource mobilization. Considerable assistance will he obtained through: the.utilization of the CAL CAP Directors T/A 1ool. Close relations- have been developed with the, CAA's in the Bay Area.: Itis planned°_to call uponthis assistance to a great.extent. The resources of the Bay Area 11anpower Resources, Inc., will be utilized. II. PAi'RTICIPMTS A. Potential The number of participants in the Program Account II work program must necessarily be counted at two levels. Thefirstlevel includes the individuals who actually are involved in the design of projects. It, is estimated. that each of the two manpower teams (one [Jest,. one East), will develop nine projects during the last nine months of the year (the first three months will be used Program Account 11 Page 3 to.. p%vide staff t ri th necessary skills to impleinenf:the, program). Based upon an estimated number of 'direst participants of: 300 each (see Cha:t ), the total _n-arnber of participants is estimated;to be 5,400. Through public menia, it is estimate! that :an additional 195,168 r�sie:is of the area will 5e inforr:ted, of thei tiro3ect The second count of particiYants Mould be based ►,;,u r the, anticipated number of projtct clients to be served by the propoi-.a project. Based upon the pc7ulation of youth ,in target area betmen 14 and 24. (acte group ric�s�, iiNely to take advantane of vocational counseling and vocational Pau,4f:ion), the number of potential participants 4:lould be 19,1;8. It is anticipated that approximately fifteen to; twenty-five percent of the resiespnts of low COW areas. hetreen the ages or 18 and 64 are une-nnIcyr!,' or underemroloyed"and therefore potential participants of ,,,,b civati on projects. G. Estimated Elicihle Particinants With little decal history to base predictions. uron,' i- is roughly estimated that fifteen to trie;.cv percent of triose eligible,ilII participate Jri the vocational education and counseling projects. It is s"zrrilarly c_timuted that job develop-drt: or�ojeccs bill provide additiocial jobs for less than one percent,o17 he unertral:ayed. C. Recruitment of Lfnvi Income The alork program t--quires that considerable cORMnity organization efFort be directed toward low income particination.in the prociram development efforts of the CAA. As indicated above (Section A of Part II) and as shos-m on Chart D, all methods of direct and indirect means of. recruitment will be used to i nvo i ve the l o.,i i ncorre and non-low income: ;into both' the design phase and implementation phase of. each_ project. D. Selection Criteria Ho general statement can be made renardina selection criteria as each project is to be developed to, meet. the L spscial needs., identified by the residents and potential participants:of the program. It is planned, hover, that criteria"%,rhici� will "screen in" those with greatest need will be used A.enever possi1+le... III. PRDGMA A. Activities This is the first year that Pronram %. velopment for mobilization of resources has been- identified as the major goal of the. CAP. Accord?.. ingly, no system has been develoned and tested-41ich covers".all such activities. A plan has been designed which rill becone.:the.,basis for detail evaluation, testine, modification and"redesign during the last quarter of the current c►rant year (see Chart E)`. Program Account 11 Page 4 This plan, as modified, will become the scheme for training and operations, durinn the grant near. Due, to its feedback and evaluation provisions, it is anticipated that this plan for Pr000sal Desi n and Review i4i.11 be practical enough to meet -the eay .tocay nee s. of the ## staland community and flexible enough to chane to meet the various demands of the funding agencies. In summary, the.plans .provide: 1. Initial request for assistance to be initiated in community. 2. Request assignad to Program Development Staff person (PDS). 3. The PDS analyze request and make recommendation .to Program Developwn. Supc-'visor. 4. Program Development S 1pq visor and Senior Staff Council (3.e Cap 7B) decide priorities. 5. Program Development Supervisor relays information to Ivrea Council . 6. Area Council reviews and gives approval (car not) to C.4A persurnel to develop proposal in detail. 7. Area Council assinns its Board nemher(s) and Resource Aide to work with PDS, sponsors, consultants an! ' community ty people i t e total_ nroup now to be identified as the Program Development Team (PDT)) in development of proposal . 8. The PUT teary develops proposal. 9. Proposal submitted to Program Development Supervisor, immediate'Area Director, Senior Staff Council and Command Council for review, and recommendation. 10. Referred to local Area Director to present to Area Councils with recommendations. 11 . . Area Councils review anti for.-lard to. EOC (if approved) 12. EDC review and fomoard to Board of Supervisors and/or funding source. 13. Fundina Source reviews and funds (yes or no). B. "ajor. Std The reorganization and redirection of CAP is a dramatic chane for i the CAA and will require considerable olanninQ for. implementation on January 1,` 1972. A time table for implementation of the reorgani zation---both•Central Administration and. for' the:v*wious Program Account 11 Page 5 Program Accounts--is presented in the CAP 7E (See Chart,0. C.&D. Current Program While the Proqram Account may not be neat, the fact that both the organization and direction of CAA has completely changed makes the item'nat applicable. The introductions to 73 and 03 should he read to live background in the reasons for calange. E. How Will Participants "Share in All Programs"? As the prime effort of the CAF will- be to develop proposals. for assistance to the lode: arias, the problem.of groqram linkage to assure maximu,-ii utilizat'on of resources is of prime importance in the design of proposal. ", general answer cannot by yet developed, but criteria for approval of proposals for submission- shall ,include this requirement. F. Fol loar Up Sane as E above. G. Family Same as E above. H. Facilities It is planned that two major faci 1 i ti es are"to be developed, East and Kest. Space must be provided .,for staff of twenty plus meeting and•.conference roans. Consid-rable use will- be made of local facilities in the vari ous comm- ni ti es where proposals are bei nq developed. As of the preparation date of this application, specific locations have not yet been selected. .I. Transportation Private vehicles trill be utilized for the.most part;. though busses may be used for brinnino-larger groups-.together.. J. Major H&i Equipment Mone. Equipment still be transfPrrrei from Delegate Agencies no longer funded by OEJ funds. K. Problems in Carrying Out Program 4ajor problems shall be encountered in: Program Account',11 Page G 1. Reassionment of personnel of Delegate Agencies. : (where duties were of face-to-face direct service) to Central Staff to do proposal development. 2. General resistence to change to be seen in actions and attitudes of staff and various boards of the CAA. 3. Lack of understanding of program's goal and objective by staff, boards and oeneral public. 4. Lack of CAP Versatile fures to mieet the needs that some low income have beccche dependent upon OCO and MA to furyi,h to them. S. Lack of time to fully & elop system and procedure to implement new direction of CAP. L. Program Channe Due to Budget Chance Simply, the more fuiids the greater the number of proposals thatcould be developer; reduction of funds would lead direc+1y to a. reduction in proposal writing. IV. RESIDENT PARTICIPATION A. See III--Activities and Chart F B. Selection of Area Council Members of the Area Council are selected by a petition procedure requiring a particular number of signatures of low income residents of the tartlet area. The composition of'Area Councils`follows the. format of the EOC in term of number of low income (maximum 22), public officials (maximum 15), and private organizations (maxinum 8). C. Participation of Poor The work program has been developed after three_months:of discussion and negotiations among the members of the EOC, Area Councils', Boards of Director of Area Council and staff of Central ,Administration and Delegate Agencies A considerable number of suggestions' of`the lar income have been included (for example: the ttMo areas concept, the role of Area Councils in review procedures, the method of selection of staff, and salary and requirements for staff). D. See Section III and Chart F. Program Account ll Page 7 • E. How Low Income Can Express Feeds and Interests The concept of the work proaram is to provide a means for the low income to present ideas for programs for their area and then to provide technical assistance to help develop the proaosal. The low income will become involved in all levels of prograat'Asvtlopment, approval, implementation ane evaluation by being involved in the Program Develoonent Team and the .Area Council (see Chart F). Provisions are made for the contract of local comenity consultants to assist in the design of projects. Such cowimmitr consultants from the lo,.! income community shall not be engaged until a regtmt is made by the Program `•levelorx!�ent Team and approved by Area Coueclls. Area Councils shall be responsible for approving the names of such consultapts prior to Vtcir at)9ointment. Community consultants shall be emaned just to assist in the develop- ment of a specific proposal. In no xray shall- this consultant be considered to be an employee and shall not be enraged for considerable lengths of time or in a manner which•tiould allow the- emioloyee, OEO, or others' to believe that he is an ermloyee of the.EOC, Inc. V. AMIPISTRATIO." MOTE: See !Fork Program for Program Account 01104 CAP Fore 7d for additional comments regarding Vie administrative structure of the CAA. A. Limited Participation of Delegate Anencies Under the reorganization scheme, Delegate Agencies will he utilized in the operation of programs funded.wit:i non-CAP Versatile funds or with special projects funds allocated from the.earmarked ,"action. project" account in Program Account 03. S. Recruitment of Staff Central Administration .staff recruitment is described in work program for Program Account 01 . Delegate Agencies receiving "action project":funds,will_ recruit staff from among 1a.,! income in area in which project is to operate. Local news media, viord-of-mouth, local churches and cownini ty groups, will be utilized as well as the facilities of DHRD--and various am- power programs A criteria for selection of project proposals will be the meaningful involvement of lotu income area residents in the-selection process for staff of the project. Program Account 11 Page 8 C. Reassionment of Functinrs to "ion--Professional Staff of EOC, Inc. , assigned to this program account include two, professional and two non-professional"viith responsibilities of developing p"osals and developmentof c w-wity' involvement and supnort. In addition, the non-professional �assianed-,to the Area C..ua^il will also be Ua~t of the Pro� ram'Oevelooment'Team. ConsideraYi- respori,rbility will be placed.upon=the''nor.-professional to assume t;ie role of assistant or "apprentice'; to the professional Function will be transferred as the skill` development, of-the non- prcfc�;sional flee- is D. U drd Mobility Staff of FOC, Inc., ;i ij 'tee e::panted to attend college- level classes organized Ly the aaer..y and to take advantage of other educational opportunities to be ma3e available through the program. A team of mer;Jbers of FCC, 'Area Councils, Board of Directors of D21egate Agencies and senior staff will be organized to develop a staff improvat�!ent program as part of their responsibilities as the Probation Empla,,ee Evaluation Team. E. Eirpl oyaL i;i tv in Other. Agencies The training that staff (both professional and non-professional) will receive, and the continued expos,.re to the details of program research and development, will prepare them for employment in other community development agencies within the area.: Sueh�agencies include Nod2l Cities in Pittsburg zrJ Richmond, CEP, Redevelopment and Housing .Agencies, and the various city and county offices. F. Volunteer Services Needed The new organization and:direction of the FOC will require considerab:, utilization of voiunteer services, especially in the technical aspect of projects to be developed. Program developers will need considerable assistance from local and regional specialists in economy development, real estate, job engineering, vocational education, general education, educationalpsychology, new career development =and in knowledge of federal arid-state m-anporrer and vocational education funding sources. G. Recruitment of Volunteers Volunteers will be recruited through as many sources as can be identified by the project specialists and resource aides assigned to a specific project. In our operation.of program development of manpow:2r projects, considerable volunteer recruit+Rent effort will be directed toward the follm:inc local uMe*mi'ty-colleges, Universitv of California both at Berkeley and Davis, St. '4ary's Collece and John F. Kennedy Universitv. Staff of CEP, '!oder Cities (Richmond and' Pittshure) amen other local manpo!ri+er programs Proaram Account 11 Page 9 will be contacted.' Local industrial associations in thea Richmond and Pittsburg area! will be anoroached through their representatives t.-ho serve or who have served on the EOC. Local union officials "ill be contacted. H. TVA Resources Tt-TA will be needed to assist in developing specific prnoosals to meet specific local and funding ConditionS.r the responsihility of the Yield specialist and the research specialist on central stzf` to identify areas of need for TFTX and potential sources. 7'TA will be obtained throuph the offices of the CAL CAP Directors Association, the C'A's ov.m i 1,TA nrant, Vie staff of the Say area Hanpower .Pri;curces, Ir.(an 1)E0 TATA manpower consultant group), staff of the Area V !ocac'ional Education Committee and from local sources ide►itified in Vve 1911 T&TA plan for Contra Costa County CAA. 1. Staff Trai ni n See Fronram Accuutoi. 01 , Mork Pronram (GAP 7d). VI. COORDIVATIO:. A. Check Poi ti ll Forms sent ovt at tithe of Government Board adoption of proposal and not yet returned. R. Other Agencies See at ashment to Proaram r3ccount-01 i0iich lists agencies :Mithin Contra Costa County r)roviding services to 1(*t income. C.&D. Arrangements fcr Coordination and Suonort A major responsibility of the Program Development Teams in develon- ment of proposals ,-rill be to assure the direct 1 i nkac±s with other agencies providing similar and related services. "o set procedure has been developed, but a criteria for development of pr000sal �d l l be that such 1inkape have been obtained where appropriate. The local CAVS an4 regional clearing ?souse (ARAE) will he utilized in the coordination of mannawer progosal s. E. Chanae in Approach to ProSlem of Poverty The reoreanization of the CAP for 1972 has resulted directly, from a desire of the EOC and others to change the objectives and approach of this Crin tov►ard poverty and its causes and effects. It is felt that a program directed toward mobilization of resources instead of usina CAP funds for direct services will significantly impr " the capability of the community to fight poverty. The new approach is Program Account 11 Page 10 planned to provide the la,! i ncocne 1 th. resources. to 1 , Better identify specif..ic problems within their, cozmluni ty.. 2. Batter identify needs resultin- from these Problems. 3. Improve skills and ability so as to be able to develop programs desinned to provide the resources to meet the neec+s so identified. a. Improve r=ays an,' means of attracting ne!r1 funds or real location priertties to free existing .fu,n Is or needed programs. 5. gettee skills to u.-ider stand the umferlying causes and to develop apg# ,:czi.?s to iwi Problems as .they gill r i:e in their community in the future. The develonment of programs h-% means of the Program Development Team in o`i Tact rartnersM D with EOC, Area Council and eQtmiuni ty representatives 1.11:1 better assure that the lew income will have a meaninnful say in the design, impl,�wenta.ion ai;d evaluation of pmjects�so developed. VII. EVALUATIC•I ,' M. See Central Administration !-fork Pro,ram for Program recount 04. In addition to the general approach described above, each orojeet developed will have ail -evaluation component. In order to.meet criteria, the evaluation plan must indicate manner_in which lou income will be involves'. Particular attention will be given for cl i ent'parti ci pants to be. assured of means to evaluate ".their program and to provide methods for such evaluations to be imple- mented. sc 9/22/71 1 - -:r. O k Y� a a - x 1 cr \.• h..v'•r - 7' bsR r , roll x tth O , _ a0 Mo P-RwO Vooo en l �_•I 0wR0tp N/Nr^°HO11 eVanW�yy I`:I4�t „1 V-4 rl s<wJ�s o'ir0tiJ►aR►o ZJJ !• w!{ ! o it{ : i;:?c:r:»:':::Y Gu�r.:Jc•;o+,i' i t•:�•:':.: :.: : :•i.•�?:}.-::.:?W:r^::•:i:.>:Co�N:o_:i::_•::i4 y.::;;c.:: • i:Z�:-::I:j:v:iv:7::i'►;i:� �> s} <1 tnyi�3, .gipMw Yjx-„ 14' d-s -Nr►a- ;i"- : t a rrr.y ;�•� i y�is;:no4 7L►”1<�=r C44" ci 0, f• p l AV cj Cq oll 49 it CP OR ni 0-4 IL .. « < a i � ws `- on 49 imJ; .,x r'.. i Q` kS fix ro r,.`i,l',re• 3 � •,� M �-: { r � .:�F y,t * Yri`�� , .:' �t��iY`� •'."mss j.i N O , - r' } JL de at cS ` Y r 40 vt 5 p p N J �O r+ J t, a ILt ; r b jt a 46-0;1)j d Nt� � o ° OCD rl rl + j am i ti � s J O O r V4 OL l V �-1 It a • 4 Y 00 t Y t'..:r M Z 0 S �,► &n C tc fa 40 t t O [p a+ SCD IL C4 `• s { 93 V-4 V4 94 �. rrO -•a.� V W _ r Iii:-c: • C4 En 94 fIcO N is V — do V4 v a ,' •a3 C 0 o .. 1 9. Y V K Vt »tra y a �• ± �I E Is NN 14 • p N : S rl _ 61 _ tf1 ' • � ,N r �� FA .q V r v d y in V ce a1 w �' • W A 2 d r Iq N u v `CSD ++ • ae .a ` ►it moi Y 7 t It h U p ►' J 04 V4 G7 i h 4 f � � Ftp � • � r ��'ita�='diF.� w�7i.`.. ,. l,;rt,SaS'}h �i- r.. _ `F�i t•-;��_ ]�u`tii ��'15'a'�� 1 }. :� ' ev N - L C � 3 r y, Ob. e%J. • w . ►+ x AJ jo F t U - � L � - r•�c� ►, - - - ;• �. :- tires x� t� �• J I no ... .' .. 3'7-.OMd,FP' y 3511 - ON �.0 d t -Aj ,l > l y[ M. 5P 1 )f - . 1 y i t�T -64 K. TWO Wyy i Y 1 T+ + �?r k+ 1� Jh ; 4 ,Y Y' �l .. - i i�'i tiK ��fi�_•"'�"�vG�`.•:x+K�. {r -;,Iy .•.h ,,^.�•r `tit,,�r+�i'��':�..+ .fr77ga�'?'ry'y - *FVKX e1 scaMawc errasTIMMTV•AMi1CATWW PU 680�rr &CrNW/atsaM r... , ► •1 .. PROGRAM ACCOUNT W= PROSM" Community Action Many: Grant; Number: C40 tr& Cast& County Board of SWervism 0375 - lrogra■ Account Title: Programs Accom"lfi r ScYaol AM iducatioa eject Title(s): f Program Year: IDC. Iaeoraeratad End bets: awl. I. PURPOSE a. What problems will you deal with in the program account? ( 1, ) b. What are the objectives of the program account and what benefits should result from its operation? C 1 c. Why do you believe these results can be achieved'' ( l ) 11. fttTICIPAM'PS Is. Now many people are potentially eligible to take part in the program account? b. Wkat percentage of those eligible will participate? ( z ) C. Now will the poor and target area residents learn about. and be recruited for the program? (. d. What are the selection criteria? s III. PROGRAM <F a. Wb4t activities will be carried out in the work program; _ ' ( ) b. Mut major steps will be taken to car h out the .work'programs?. C. Wbat are the strengths and weaknesses ofi your current R�aa•t ( t: ) ;,,. d. What changes are you proposing in this work program as compared ; with your current program? e. New will participants in one activity be referred to other' activities or programs? Ca►room I ' loll v:sus r' OFFICE OF ECOMMIC OPPMTUNITY - APPUCATUM TOM Oal01 MACTZOM "1191nm-, Program Account Title: Gra�t�OMies:, Sebm1 Aes E416catioa 0375 - c. What functions once performed by Professionals -.will-be. assigned to non-professional a Vloyees as a result of reassessment of professional job rs"irets? d.` Now .will non-professional smployess.be Yelped to-advawco to higher level positions within the program? e. How will non-professional employees be belp*d to fain ; s' employment with agencies other than the CAA? f. What volunteer services are required in the" program? ( �• How will volunteers be recruited' 3 :U ` h. What consultant or technical assistance will be nee d"? ( A . ) i. What staff training will be provided? ' '( 4 ). T. COORDINATION-,t a.: Checkpoint procedures havebeenfollowed and 'forms:ars., a Attached : L_/ Not .Attached fes/ b. What other agencies in the community are des Iing.vitb .problons . related to the program account? x. Y c. $&at arrangements do you have with these agencies to y coordinate their programs with the activities of. the Program ' account' d.'<Now have you encouraged other agencies to provideJor finance activities of the program account? ( 7 ) e.',Whatchanges in approaches to poverty problems do you fivesee as a result of theoperationof the program, account? ( % VII. =EVALUATION a- How will the effiectiveness of the program be evaluated? ( 7 ) b. How, will recoawendations for improvement he put .into effect?- '( ,7 ) - r W room ��cv •ua�w� - MI►'f� .'ir'L;,� OFFICR OF E WOUC OPPMTUMITY - AMWATIOM rm co miTY ACTIOII PROCMAM PROG.W ACCOWT WM PoMAM �Progra.Account Title: Grant [lumber. fcbool Ago kation 0375 VIII. ADDITIONAL Calt£N'I'S n. Provide other information Youconsider iapoctant in -de the Purpose and operation of the program account. o CAP room ) (REV, AUS M' { U. t PROGRAM ACCOUNT 26 i 1. PURPOSE A. What Problems Will You Deal With in the Program Account? Area Councils view education as a major problem and are .specifically concerned with iaadequate and often irrelevant education. The East County area in which over 25% of the population have Spanish surnames and more than one third of the residents have less, than eight years of formal education have cited a need for programs to involve adults in school activities such as the PTA as well as Citizenship .and English classes for Spanish Speaking. Additional problems to be attacked include the high rate_.of drop-outs;. an increasing drug abuse.problem; the lack of consumer awareness and the absence of supportive tutorial and remedial programs. It is proposed that the CAP as outlined in Accounts 01 and 03 will attempt to alleviate these problems through the development of programs that will meet the needs as identified and expressed by its community component. B. What Are the Objectives of the Program Account and What Benefits Should Result From its Operation? The educational program development teams will assist local groups and organizations in creating innovative approaches to the resolution of educational problems. To this end programs may be developed in con- junction with school systems to revise curricula, a!ternative -schools that allow for maximum pupil growth may be established, or plans to institute more progressive means of educating the educationally handi- capped or emotionally disturbed may be developed. Since a basic thrust of the new organization is to work toward the alleviation of problems through existing institutions and non-CAP resources, all objectives will arise from community identification of- the problems and coordi- nated long-range planning to alleviate the problems. C. Why Do You Believe These Results Can Be Achieved? One of the major anticipated results is the development of self-sus- taining projects and the development of long-range changes in .the community. It is felt that this result can be achieved because the new approach allows the CAP to maximize its own resources and attract other resources that will better enable the CAP to institute lasting change. ii. P.ARTICIPMTS A. How Many People Are Potentially Eligible to Take Part in the Program Account? In the eight target areas 25,206 children between the ages of five and • eighteen are eligible to benefit from programs developed. Figures are based on data from the 1970 Census and the Board of Education. f Program Account 26 Page 2 B. What Percentage of Those Eligible Will Participate? • It is estimated that .5 percent of this figure will actually derive direct benefit from the programs developed and fuided.!'Another 300 r per proposal of eligible target area residents will participate in the planning and devalepmr-ntal processes. C. How G1_il the Poor and Target Area Residents. Learn About"and .Be Recruited for the riogram? Participants on policy acs.-isory committees will be recruited. through the regular EOC an:! :vea Council channels. Participants in projects developed by the CAP v-ill be r_cruited according to the needs and" guidelines set forth in intli.viduzl proposals. D. What Are the Selection. Cries^rla? The only selection criteria a-e general and include being a resident of the target area to be served and low income. Perticipants,on policy advisory cotwitteeo are to be selected ,through the selection procedures determined by the EO,', Area Councils. III. PROGRAM A. What Activi.tieo Will Be Carried Out in the Wof'_ Program? .1. The identification of community needs.` 2. The development of proposals to meet those needs. 3. The final selection of proposals to be submitted. 4. The implementation and coordination of funded' projects:. B. What Major Steps Will Be Taken to Carry Out the Work Program? A detailed time table according to the reorganization plan is. . provided in the CAP 7D. C. What Are the Strengths and Weaknesses of Your Current Program? Due to the change in direction of the CAA the iters is not applicable. Refer to 7D and 03 for background on the change. D. What Changes Are You Proposing in This Work Program as Compared With Your Current Program? See Item C above. E. How Will Participants in One Activity be Referred to Other Activities or. Programs? As the prime effort of the CAP will be to develop proposals for assis— tance to the local areas the problem of program linkage to assure maximum utilization of resources is of prime importance in the design Program Account 26 Pale 3 • of proposals. A general answer cannot be yet.devl_o a. but criteria for approval of proposals fcr submission shall include this require- meat. It is expected that the etltic^tional prcgram'developmeat team. will be assisted by Area Cetmcil me E ers, community consultants and para-professional resource aides Who wi!l be' resconsible for providing community input '_u the develop,eat o= plans =ri proposals.. F. What _Follow-Up Activities Will Assist Participants Upon Completion of the Program? Once proposals a_-- :ui:ded and implemented, liaison with operating. programs will be chiefly through the operations analyst, program educator and pro,-,ram dcvelopoent supervisor and their staff as well, as through various cann.t.n-ty cc=Attees. G. Hew Will Other Ycmbers of tee 17articipants Family Be Involved in the Program Account o:. Other ?ro.3_rms? See Item E abo;,t, H. What Facilities are Needed for the Operation of the Program and Where. Are They Locatee.? Two major facilities will house the educat{ou tr-- m, one to be located • in West,County aPd the other in Zast Ccuaty. Loca:_ Facilities will be greatly utilized in the on-site prcp7ssl develop -rat phase.' As programs are devi-loped and implemented, housing for those programs will be determined by the concent of ttie s;:►;matted funding proposal. I.- What Transportation Is Required and IIx. I1111 It Be Provided? Transportation to sites where field development isreq ired will be necessary as well as transportation between. target...areas. and to and from meeting locations. Private vehicles will be utilize for the most Pa=t!though busses may be used in some -instances. J. What Major New Equipment is Needed? None. Equipment will be transferred from delegate agencies no longer funded by OEO funds. Equipment needed to implement individual projects will be prodded for:in the budgets of new projects. K. Khat Problems Do You•-Foresee in Carrying Out the Program? Major problems are- anticipated in: 1. Acquainting the community with the various educational problems and possible methods of solution. 2. Lack of understanding of new goals and how educational programs can be put together to meet the new goals.' 3. Lack of CAP Versatile funds to meet the needs for service. Program Account 26 Page 4 4. Lack of time available to fully develop system and procedure to implement new educational "directions. . 5. The need to re-train staff to do rreopooal development. L. How Would You Channe the ProgrvT Under an 7xpanded er Reduced Budget? Simply, the more fvnds available the greater the capacity to develop proposals; a reduction of funds would seriously alter the- CAP's ability to davel^p proposals. . IV. RESIDENT PAR'.TUPATIoN A. What Are the Frrctions and Respoasibilities of Policy'Advisory Groups Set Up for the Program? See III-Activities, and Ch..rt F. B. How Are Hembers of Folic- ry Groups Selected? Members of the Area Council are selected by P net tion procedure requiring a particular u miter of s=gnztures- �,f low income residents of &.a target area. The composition of .A.e C:-utcils fellows L the format of the ECC in terms of the number. 'of 13:;"inc^ue, (maximum: 22), public officials (a::ximjun L 3.), and privpto orgariza 1-:^ Orli 8),: .',, to be seated on the Area Councils. C. What Ideas of the Poor and Target Area Residents Hage Been' Included in the idork rY^gram? The work program has been developed, after three months of discussion and negotiation among the members of theEOC, "Area Councils, -Boards of L�elega�P a3encies, and staff of Centr_a1 Administration. A con - of number of suggestions of the low income have ,been.Included (for example: the tuso areas corcept, the role of Area`Councils in review procedures, the method of selection of staff, and salary-require- ments for staff). D. How Will the Poor and Target Area Residents Influeuce the" Program While It Is Being Carried Out? See Section III and Chart F. E. '+That Assistance Will Target Area Groups and Neighborhood Based Organizations Have to E_lp Them Express Their Needs and Interests as Related to the Program ann to Administer Programs Directly? The concept of the work program is to provide .a means for the low income to present ideas for programs for their area and then to- provide technical assistar_ce to help develop the proposal. The low income will become involved in all levels of program development, approval. • implementation and evaluation by being imrolved in the Program-Divelop- ment Team and the Area Council-. Program Account 26 Page S V. AMINISTRATIOid NOTE: See •Work Program for Program Account 01/04, CIAP"Forn 7D for additional comments regarding the administrative structure-of the CA.4. A. If All or Por.*;.ons of the Program ?account Are Deleryatrd, Why D{d You Decide to Delo-ate? Under.the rcorgantzaioa scherA, Delegate Agenciez will be utilized in the operation of rzegrrWs funded with non-CU Veisatile'funds. or with special pro;sr_;: Ztjnd5 allocated from the earmarked "action project" account in Program Account 03. B. How Will You Advertise for, Recruit and Select Staff? Central Administrati3n szyff recruitment is described in the 4ork program for Program Account G:: Staff of delegate agencies;receiving "action projerit" funds will rec_a+t staff from among low income in. the area i:: !-.+Jch p=%1-ct is to operatei.ocal.nxis people, word- of-mouth, local churchzs and ccuwlmity groups, and the facilities'of school districts en-? various e-Insatinual prorrxos w:lil .also be utilized. A criteria for ccl=:cc:_ea of Urc-i c:. proposal. S:.i ll bz the M6=iesfuI involvema.�t of low income raiget area resider_Z� i.r_ sclectioa • process for sta_f of the project. C. What Functions Once perfo:-med by Professionals Idill Be Assigned to Non-Professional Employees As a Res.i; of Reassessment of Professional Job Begu;reven s? Staff of EOC, inc., assigned to this program'inclsde two professionals and t::�o r;n-p-ofessionals as well as coMtunity conSlltants with responsibilities of developing proposals and development-'of community involvemer•t and support. Corz{d,_rable responsibility-will be placed upon the non-p=otessi.cn33s to assuma the role of assistant to the professional. The director Gxill be transferred as the skill development= of the non-professionals warrant. D. How Will Non-Professional Employees Be Helped to Advance to Higher Level Positions Within' the.Program? Staff of EOC, Inc. , will be expected to attend nolle.ae. level Blesses organized by the agency and to- take advantage of other- educational opportunities to be made available through the program. A. teau°.of members from the EOC, Area Councils, Boards of Directors of Delegate Agencies and senior staff will be organized to develop .a. staff 'improv- went program as part of their responsibilities as a-Probation-Employee Evaluation Team. • E. How Will Non-Professional Employees Be Helped to Gain Employment With Agencies Other Than the CAA? The. training that staff, both professional and non-professional, will receive and, the conCinued exposure to. the: details of 1 program research` and development will prepare them for employment in other community development agencies within the area•. Program Account 26 Page 6 F. What Volunteer Services Are Required in the Program? . The new organization and directicu of the EOC. will require considerable . utilization of volunteer services, P-sppcially.in:-the.technical aspect of projects to be developed. Program developers will need-cor_siuer- able assistance 1'rom local and re-ional sracislists in educatioual theories, successful and innovative educational programs�,_"blanning to m_ct specs Iized education-1 needs, such as meatal retardation, learning problems, emotional disturbance and physical handicaps that may present special problems, educational psychology. and general education approaches as «cc?1 as federal,, state and private educational funding sources. G. How Will Volunteers Be P.ecrl:t*a-l? Volunteers. will be recr^s;t_eu .iirough as many sources as can be identified by the project specialists and .resource aides.2assigned to a specific project. To nee:: technical assistance`needs_in-.the area of educaticn rec_-uit..mant effort i will be directed towardlocal universities, and collcocs, staff o:° other related projects, local educational and school districts. R. What Consultants or Technica.l. Assistance 1.1-:11 re 'Needed? TSTA will be needed to asst.--t in developing specifies proposals:to meet local needs and funding conditions. The responsibilis:y of identifying TSTA needs will be that of the field and research specialists -on Central staff. MA will be obtained through .he .CALL-CNP Resource'Pool, the. CAA's oxan TSTA Grant, Regional OEO MA consultant group and other local sources as identified. I. What Staff Training Will Be Provided? See Program Account 01, Work Program (CAP 7D) VI. COORDINp.TION A. Checkpoint Procedures Have Been Followed and Forms Are Not-Attached Forms sent out at time of Governing Board adoption of` proposal; and not yet returned. B. What Other Agencies in the Community Are Dealing With Problems- Related to the Prcgram Account? .See attachment to Program Account 01 which lists agencies within Contra Costa County providingservices to the low income. C. What Arrangements Do You Have With These Agencies to Coordinate Their Programs With the Activity of the ProgramAccount? The major responsibility of the Program Development Team in the development of- proposal will be the direct linkage with'other 'agencies providing related services. No set procedure has been developed, but Program Account 26 Page 7 a criteria for proposed development will be that such linkage be obtained where appropriate. . D. How Have You Encouraged OtLewr Age-_cies to Provide or Help Finance Activities of the Program Account? See C above. E. What Changes in Approaches to Poverty Problems Do Yeu"Foresae as a. Result of thq Operation of the Proarem Account? The reorganizat:t-n ct the CAP for 10,72 has resulted directly from a . desire of the EOC and ct;iers to change the objectives and approach of this CAP toe-ard poverty ani' its causes and effects. - It is felt that a program d_'rected tcaa,d m:)3ilization of resources instead; of using CAP furls for dire-7t :r!;xices will significantly improve the capability of th.? ccmmunit-. "to fight poverty. the new approach is planned to prov3 de the lei, i.-tic--nae with ways to: 1. Better ideTtlfy sP,?cific problems within their com unity. 2. BettPf identifj raeds resulting from prcblems. • 3. Improve skills and ability to develop programe to provide the razGurces to meet Ohe seeds so idem vied. 4. Improve ways �..Ld means of attract:T::g ne-•t farads or realincFtion priorities to free ep.istring funds for needed programs. 5. Better understand the underlying causes and approaches to new prcblems as they will arise in the future. The development of programs in direct partnership with EOC, Area Councils and community representation will better assure that the low incorae will have a meaningful say in the design, implementation and evaluation of projects to be developed. VII. EVALUATION A. How Will the Effectiveness of the Program Be Evaluated? - See Central Administration Work Program for Program Account 04. B. Hoc"z Will Recommendations for Improvement Be Put Into Effect? See Central Administration Work Program for Program Account 04. In addition to the general approach described above, each project will have an evaluation component. In order to meet criteria, the evaluation plan must indicate the matter in which the low income other than EOC and Area Council members will be involved. Particular . Program Account 26 Page 8 attention will be given to means for client/participants to be assured of methods to evaluate "their" program and--to proviAe methods for such evaluation to be implemented in changing systems and pro- cedures. VIII. ADDITIONAL COIZ EMTs Provide other information you consider important in describing the purpose and operation of the program account. se 9/22/71 i Inv :3s e� ,Yr `w - x:_ r�. �- +�x'ss' . �,-'t-+z'C-,'. r k i•�.�w��r` � , Il #Y 3- -Y�", Tk ~t rI .1i r :'u 1 'S2- ,r ..n i'z' TS a`rb"5` w.�s�"r r xW _ r r ft .. �. �. 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W •4 Y Z, C4 L G q _ V1N: Y r N ' 7 ro OL 94 CL 10 ow yo+ toell iL -a I ,n A Cj ovc u COI a a o w. 44 u m to 3 49 `n i a �+ �+ a► rr rr � bc go Y xt CN U3 fa. Y , Am r LM N { r ` N ^ N4 f L YY f 60 l - e tIr. V S 1b 4r. t Y` H $ g It �� a i • a r �- _� � _ 4 •_a �A. _d � eq �„'Y','` a i��.- -_-.,w afi�`t'�3��.�;��'3a�'wx.�is t Y� "�r y, k - s.�'. � ,A,qir ".y�` ;`? .✓ �'.� '- t ,�.-..� i 7 a� �l.e k s „ t` t i UU 4G L i •S` - 5 V F s� e r a TT ct 1 gat . ' F� 1h-Y Y t aZ a� '� LY i ;. .-. Mc f i F'Yf�r 'wie..r t .-. r-r. a ,.. .7`. _ v'7 Y -•M C _ ? ''ic?F .� '[� rFr _ F ? MIKI M mceMswC eMeeTWWV• APPLICATOW No colo NTY aCTWN Iasesm A1IrOW64 /�M+ism x.. IIs-MIs PROGRAM ACCOUNT WORK PROGRAM Community Action Agency: Grant Number: s Contra Costa C&Aty Bard of SM"isars 0375 ]program Account Title: program.Account Number: Mousing Services 36 oject Title(s): program Year: 1900, Isewporated End Date: M31/71 1. MRPOSE x a. What problem will you deal vitt is the program account? b. Wbat are the objectives of the program account and what benefits should result from its operation? c Wky do you believe these results can be achieved'- II. PAhTICIpAMTS : a. Now ray people are potentially eligible to take part in ( the program account? 3 ) F b. Ikat percentage of those eligible will participate? c. Mow will the poor and target area residents learn about and be recruited for the program? d. What are the selection criteria? ( 4 ) III. FMOGRAl9 , " a. What activities will be carried out in the work1 progrsmi? b, Bleat major steps will be taken to carry out the work program ? ( S ` ) c. that are. the strengtba asd weaknesses of your 'cuss*at`!roars? " ( 3 -' y. d.` 1bat changes are you proposing in this work prograas compared - with your current program? ( S e. Row will participants in one activity be referred to otber activities or programs? ( A ) CAP Few? Igig v. AUG M' h1�' OFFICE OF ECONOMIC OPPORTUNITY - APPLICATION FOR COMMLFAITY ACTION PROGRAM PROGRAM AGCOIMT WON PROGRAM ograw Account Title: Grant lumber: Rimming Services 0373 f. What follow-up adtivities will assist participants upon completion of the program? ( ) g. Now will otber members of the perticipaot's family be involved in the program account or other programs? (.. i, ) h. What facilities are needed for the operation of the program and where are they located? ( .6 ) i. What transportation is required and how will it be provided? ( f ) - J. What major new equipment is needed? ( 6 ) k. What problems do yin out theprogram? you foresee in carrying 1. How would you change the program under an expanded or reduced budget? IV. RESIDENT PARTICIPATION a. What are the functions and responsibilities of policy advisory • groups set up for the program? b. How- are aembers of policy advisory groups selected? ( 7 ) c. What ideas of the poor and target area residents have been included in the work program? - ( �; ) d. How will the poor and target area residents influence the ` program while it is being carried out? ( • ) Y`y` e. What assistance will target area groups and neighborhood based organizations have to help them express their needs and interests related to the program and to administer programs directly? ( • ) ' V. ADMINISTRATION a. If all or portions of the program account are delegated. wiq did- you decide to delegate? (.• ) _ Y,Y f b. How will you advertise for, recruit and select staff? ( • ) r .. CAP FORM 7 (PiEv AUG -?_,------ .:�"_ � ."�4t'{'tiy.i.r�y�R'.'ti''."''.'�"':,�' -.."— tie_=q' :'Ta4�ir,�.r,'M-r _ �::� �+•t��?e�`+� i,._� � ,� OFFICE OF ECONOMIC OPPORTUNITY - APPLICATIOM FOR CM MM ALnW TAM PROGRAM ACCOUNT WORK PROGRAM Program Account Title: Grant Muter: souslg Services 0375 _ c. What functions once perforated by professionals will be assigned to non-professional emiployses as a result of reassessment of professional.-job requirements? d. How will not-professional employeas be belped to advance to higher level positions within the program? e. How will non-professional employees be helped to gain employment with agencies other than the CAA? f What volunteer services are required in the program? g. How will volunteers be recruited? h. What consultant or technical assistance will be needed? ( 10 ) I. What staff training will be provided? ( 10 ) 1. COORDINATION a. Checkpoint procedures have been followed and forms are: . Attached L_/ Not Attached b. What other agencies in the community are dealing vitw problems related to the program account? (10 ) c. What arrangements do you have with these agencies to coordinate their programs with the activities of the program account? d. How have you encouraged other agencies to provide or help ,- finance activities of the program account? (u ) e. What changes in approaches to poverty problems do you ftsesee as a result of the operation of the program account'. (11 ) VII. EVALUATION - a. How will the effectiveness of the program be evaluated? b. How will recommendations for improvement be put into effect? Cat room I Ifi[v, AUG MI r + + V^a *`, -710 T-r OtFICI OF ECONOMIC (YPPORTUNITY - APPLICATION FOR COMMUNITY ACTION PROGRAM PROGNAM ACC0tXT WOR[ PRO=AM PrograA Account Title: Grant Number: Houstag s.r.iaia 0375 YII1. ADDITIOVAL COMMENTS a. Provide other information You cowsId*r Important is deocri►ing ( 1� ) the purpose and operation of the program account. .f r, K, CAP root"t of"4d4.= CAP FOrr- 7 - !FORK PFAG?.Af 1 PROGP,M ACCOtT'? 36 HOUSING SERVICES I. PLTRPOS.F, A. What problems iaill you deal with in the program accounts < As indicated in Section III-A of the CAP\ Form 81, !rousing con- struction in Contra Costa County over the last decade has con- tinually fallen, hehind existing,need. Particularly, this,has , been true tritti reference.to housinF for la«-income ,persons. Indicative of the need is the number' 'of persons on the 'long T•raiting lists for low-income public housing._ Census figures for 1970 do"not,. reveal, as did .the, 1"0 census figures, the sizeable amount of substandard housing in many of the CAA targetareas (see CAP Form 81 - Appendix C)_.. A. _ record_ of county. building permits issued over. the past decade twill, hoiaever, substantiate' that very little housing has been_, built in GAA target areas and an extremely small proportion`' of the houses that have been constructed have been for income persons.- The net result is that housi rg,'.,conditions' for the low-inccme families of the county over the' past tea years have worsened. 1!s the CAP Form 5 shoT.7s, in 1960 there were 4,154 housing units'`, in ,the_ CAA target, areas_ considered substandard.. In five.of the eight target areas over 1R- of the «ousina r•ras' considered`; substandard. Given the lack of net.7 housing construction in the, tarpet, areas. over the past. ten, years., itis certain that.- the'number and percentage of_ su�standard housing has-increased as have the housing needs'of 14ncovie individuals and families in those areas.. More accurate information is needed to docusent the need for ' lora--income .housing.construction.in. CAA target,areas.and. the,, number of homes which' can ' d`need to be brought up to niu mm standard;. Residents of these areas need to be informed 'of' r steps they can take„and.housing,.prograss_. available ;to _them. } in addition, they need assistance 'in organizing-So that they can obtain the types of .housing;services,and_ program to help- them meet their needs. B. 11That are the objectives of. tho Program account and i,.hat benefits should result from its operation? The cork program of the CAA for Program Account 36 will be, directed toward assisting target area groups and organizations to develop specific programs and,projects to. help, them. obtain, the nev low-income housing, and/or; rehabilitation of existing. CAP FORM 7 - [•TORR PROGRAM PROGRAM ACCOUNT 36 HOUSING SERVICES PAGE TWO housing, and/or leased housing programs to meet their housing needs. The master schedule for such a program is included in Chart C. From the chart it can be seen that the. 1972 Work Pro- gram calls for the de'v'elopment 'of i5 to20"-h' Within the eight target areas. The objectives of these programs will be 1. To 'assist target area, groups to identify specific dousing`' problems and needs -ithin their area; 2. To assist these groups to establish specific goals "and objectives_ which will be met by housing .programs these, groups -,411` assist in de-,eloping 3. To assist local loci-income individuals and groups 'to become involved in' the implementation of funded housing pmgrams;:;; 4. To assist local loci-income groups to search out resources needed ;to support the housing programs- ,Yh:a vh are developed) Local communities will be involved in these housing pio�rama in ' the following ways:. _ 1. They gill identify and provide solutions to'their'community's- problems; 2. They trill" have developed realistic goals ani objectives t�hoae' degree`.of attainment can be objectively evaluated 3. They will have developed specific projects which"dill be adequately funded and locally managed; and 4. They i-rill have provided employment and training for local` residents. C. Why do you believe these results can be achievedt These results can be* achieved for a number of 'reasons 1. The EOC (and the Area Councils, as well as, some.Delegate -Agencies), through words-exnressed in a- 'number of I d+eetinsa= - and workshops and in a vote on reorganization and mobiliza- tion of resources, indicated its commitment to the emphasis of the program; 2. Other CAAs crith no-more potential and capability than this CAA,' e.g , South Alameda, have succeeded when taidn- the- resource heresource mobilization" approach; CAP FORK 7 - WORK PROGP,AN PQOGRAL ACCOUNT 36 HOUSING SERVICES PAGE THREE 3. South Side Center, a delegate agency within` this- CAA,,;has succeeded in eaoanding the scope of its program.by' using CAP funds to develop manpo7er programs for which it has obtained funds from the Department of Labor and Richmond *Iodel Cities; and 4. Staff capability and technical assistance is available to help assure that the program will succeed. II. PARTICIPANTS A. Howmanypeople are potentially eligible to tate part in the program account? There are two ways of viewir_g the potentially eligible partici pants. First, there are these who are actually involved in the design of projects developed through this prog;_am account. It is estimated that each of the tufo housing teams (one in the eastern part of the ccunty and one in the western part of the county) will be able to develop nine projects d Ori-ag:the last nine months of the year (the first three months -.-ill be used to provide staff with necessary skills to implement the program). Based on the estimated number of direct participants of 300 each (see Chart D), the total number of estimated participants is 9,000. Through public media, it is estimated that an additional 1,090 residents of the area will be informed of the projects. The second count of participants would be based upon the antics pated number of project clients to be served by the proposed' project. Based upon the 1960 census figures which showed 4,154 substandard housing units in the eight CAA target areas it is estimated that close to 5,000 families are in need of new or rehabilitated low-income housing. B. What percentage of those eligible will participate? Since the "mobilization resource" approach to the CAA's objectives is a new one, a basis for estimating participants is lacking. It would be our rough estimate that 10-207 of the- direct partici- pants (between 900-1,800 persons) will be potential participants in the programs drawn up by the two Program Development Units. Given the difficulty of obtaining funds for housing and the fact that there are other factors that will keep families from partici- gating, it seems +quite likely that between 4-5% of those living in substandard housing (240-300 families) will be involved in new or rehabilitated housing programs that are developed. CAP FORM 7 - WORK PROGRA?f ' PROGRA14 ACCOUNT 36 ROUSING SERVICES PAGE FOUR C. Hov will the poor and tart►,et area residents leaia-about and be recruited: for the program? They will be recruited through the efforts .of: the Area,-Councils idiich •,gill receive assistance from the Community Organizer:: , A variety of methods and media will be used to obtain resident involvement D. What are the selection criteria? No general statement on selection criteria can bemade until pro grams for housing are actually formulated. What -can-he. said at_ this point, however, is that. i::dividuals and,families will not . be discriminated against upon the basis of race, religion, sex, or ethnic background; and programs will make 'every, attempt.,to . first serve the most needy. III. PROGRAti A. What activities will be carried out in the F2orh program? Program Year "G'' (1972). represents the first year of the Contra, Costa County CAA's reorganization and a change of esph"is .fraa community services to resource mobilization. Given thelnev, organizational .structure, activities can best be described-4w terms of the Proposal Design and Review which will be followed in formulating programs which mobilize community resources and are built around 1972 priorities. This Proposal Design and Review will be practical enough to meet day-today needs of the staff and community and flexible enough .to change to meet the various demands of the funding agencies In sumary, it operates as follows: 1. Initial request for assistance to be initiated in cow nity 2. Request assigned to Program Development Staff person (PDS); 3. The PDS analyzes. request and makes recommendation to Program Development Supervisor; 4. Program.Development Supervisor and Senior Staff Council de- cide priorities (see CAP Form 7d); 5. Program Development Supervisor relays information .to Area . . Council 6. Area Council reviews and gives approval (or not) to CAA personnel to develop proposal in detail; CAP FORM 7 - WORK PROGRAM PROGRAM ACCOUNT 36 HOUSING SERVICES PAGE FIVE 7. Area Council assigns its Board members) and-.its,FUMurce Aide to work with PDS, sponsors, consultants,-and.aaity'. people [the total group now to be identified as the Program . Development Team (PDT)] in development of proposal; 8. The PDT, develops proposal; 9. Proposal submittPd to Program Development Supervisor;, impediate Area Director, Sanicr Staff Council, and Command Council- for. review and recommendation' 10. Referred to local Area Director to. present to Area Councils. with recommendations; 11. Area Councils review and forward to EOC (if approved); 12. EOC reviews and forwards to Board of Super.risors and/or funding source; and 13. Funding Source reviews and ftuids (yes or no). . B. What major steps.w±ll be taken to carry out the work Program?- The reorganization and redirection of the CAP represents a, dramatic change for the CAA and will require considerable planning for implementation on January 1,-1972. A ti;netable for implementation of the reorganization both for Central Administration and for the various Program Accounts -- is pre- sented in the CAP Form 7d (see Chart Q. This timetable indicates that staff will be selected..fro.a existing delegate agencies during the last weeks of December. Training will be given in organization during December,-and_'in operations and techniques during January, February, and..March C. What are the strengths and weaknesses of your current program? Although this Program Account has been operated bq' one of -the CAA's Delegate Agencies in the past, the. CAA reorganization and: change in program emphasis to resource mobilization make-this question inapplicable. (See Introduction to CAP Form 7d. and Program Account 03 for background) D. What changes are you proposing_ in this work program as compared with your current program? : ,This question is answered in the same manner as III-C. : CAP FORH 7 - WORK PROGRAM PROGRAM! ACCOUNT 35 HOUShIG SERVICES PAGE SIS E. Row Fill participants in one activity be referred to other activities and programs? Because the prime effort of the CAA will be to develop proposals to provide assistance to CAA target areas, the problem of linkage between programs and areas to assure maximus utilization of resources is of prime importance in the design of this proposal. . -Row programs cail.l be coordinated, however, has not:yet been worked out nor has a procedure for relating participants from one program to another. F. What follow-up activities trill assist participants•upon completion of the program? Follow-up procedures have net yet been irorked out. '!'hey 1411"be dependent on the programs ultizately worked out through the procedure described in III-A. G. Pow will other members of the participant's family be involved in the program accatmt or other pro--rams? While the extent of participation in a housing program may,vary for various members of a family, all members of a family, will be -' effected by the participation of the head ofthe household. P. ghat facilities are needed for the operation of the prograw and where are they located? Plans call for the operation of two facilities, one In the eastern part of the county and one in the mestern part of the county. Space must be provided for a staff.of 20 persons-in addition.to meeting and ccnference rooms. Extensive use will be made of local facilities in the various coremunities iAiere proposals are being developed. At this •time specific locations have not yet been selected. I. What transportation is required and how will it be provided? For the most Dart, private vehicles Fsill ba- used-for which travel costs will be reimbursed in keeping with OEO guidelines. It is possible, too, that buses may have to be leased for transporting large groups. J. What major new equipment is needed? No major new equipment will be needed. Equipment needs will be met by transfer of items taken from delegate agencies no longer receiving OEO funds. CAP FORM 7 - WOW, PROGP.AM PROGRAM ACCOU141T 36 ROUSING SERVICES PAGE SEVEN K. What problems do you foresee in carrying outthe program Pro'+lems that will be faced under the reorganization structure will necessitate- 1. Providing adequate training for personnel so that they understand the details of various Federal-and -State pro- grams and agencies from which.funds can !,e obtained; 2. Organizing an adequate number of families yho -will deeply commit themselves to see a rehab. or self-help programs through to a successful conclusion; 3. Organizing and coordinating housing program(s) which may involve more than one neighborhood or geographical area;, 4. Getting union or other assistance to help matte programs work - part of the difficult challenge of mobilizing community resources; S. Getting union support for the hiring of lour-income minority persons to work on rehab. and especially neer construction : projects; and _ �. Finding suitable, reasonably priced land on which to can struct new housing. L. Howe would you change the program under an expanded:or reduced , budget? _ An increase in the amount funds for this progran. account would make possible a larger staff to develop additional housing : .- . proposals and amore extensive effort at mobilizing resources. A reduction of tunds would result in a decrease,of each. of:these ; efforts. IV. RESIDENT PARTICIPATION A. What are the functions and responsibilities of policy advisory, committees? For a satisfactory answer to this question see I11-A of this CAP Form 7 and Chart F. B. How are members of policy advisory groups selected? This question is best answered by first reviewing the ansver to III-A. Note in 44 and #11 the role of the Area Coancils.In - CAP F0101 7 - T#OFK PROGRA14 PP%MWI ACC0UW, 36 HOUSMG SERVICES PAGE EIGHT reviewing and approving of proposals. Note, also, the partici- pation of an Area Council member(s) on the Program Development Team (#7). C. I.1hat ideas of the poor and target area residents have been. included in the ryork procram? In addition to the answer to IV-B, it should be notedthat the total restructuring of the CAA and formulation of this funding ' package were developed after three months of discussion and negotiations involving members of the EOC, Area Councils, etc. A considerable number of suggestions of the low-income partici- pants, e.g. , the role of the Area Councils described in._III-A, were contributed by Area Council representatives. D. How will the poor and target area-residents influence the program while it is being carried out? See IIIA and Chart F. E. What assistance will target area croups and nctvhborhood based organizations have to help.theo express their needs and interests as related to the program and to administer programs .directI ? ' The concept of this Work Program is to provide a means for ]my- income persons to present ideas for programs in their area-and then to provide technical assistance to help .them ,develep.pro grams. Within this concept loin-income persons will become involved on all levels of program development, approval, imple- mentation, and evaluation through involvement on the Program, Development Team and the Area Council. V. AMINISTRATIOPI (NOTE- See Bork Program for Program Account 01/94, CAP Foss: 74, for, additional comments regarding the administrative structure . of the CAA.) A. If all or portions of the program account are delegated, why did you decide to delegate? Under the reorganization plan, Delegate Agencies will be utilized in the operation of programs funded x-ith=non-CAP Versatile funds- or with special projects funds allocated from the earmarked "action project" account in Program Account 03. B. How will Lou advertise for, recruit, and select staff? CAP FORti 7 - 14ORK PROGRA:1 PROGRArt ACCOUNT 36 HOUSING SERVICES PAGE NINE Central Administration staff recruitment is described in the Work Program for Program Account 01. Staffs of Delegate Agencies re- ceiving "action project" funds will recruit from among lou—Income - persons in the area in xhich their projects operate. Local nears media, word-of-mouth, ccmmunity organizaticns, end church" groups will assist in maki,ig staff position openings known. An important criteria for the selection of project proposals will be the,mean ingful involvement olf low-income area residents in the selection process involved in carrying out CAA programs: C. What functions once perferm:,d by Professionals Trill be-assigned to non-professional emplaya=s Es a result of the reassessment of professional job requir�nic-<:t.,? The staff of EOC, Inc. assigned to this Program Account will include two professionals are, tuo non-professiora'a frith the responsibility cf developing proposals and developing coummnitq involvement and support. Consi6erable responsibility will" be placed on the non-professionals to assume the role of- assistants to the professionals. D. How will non-professjonal -mployees be helped to advance to higher level po.sitions within the program? _ The staff of EOC, Inc. will be expected to attend college level classes organized by the agency and to take advantage of other educational opportunities that are made available through:the CAA Program. A team made up of members of the EOC, Area Councils, 'the boards - of directors of Delegate Agencies, and senior staff members will be organized to develop a staff improvement program as part of their responsibility as a Probation Employee Evaluation' ' Team. E. How will non-professional employees be helped to Rain employment with agencies other than the CAA? Non-professional employees will be helped through: (1) initial training; (2) ongoing training; (3) close supervision; (4) regular evaluaticn; (5) time allowed to obtain advanced educa- tion; (6) opportunity and experience derived on the-job; (7) by being made aware of public and private job opportunities; and (R) byobeing assured of a positive reference when they have done their job well. F. -What volunteer services are renuired in the program? CAP FOR?•i 7 - W.ORK PRO(rK9 i PROGRAM ACCOUNT 36 HOUSINIG SERVICES The new organization and direction of the LOC will require con siderable utilization of volunteer services, especially in the. technical aspect of projects develope3. Propram.d.evelopers x•-411 need considerable assistance from local and re?ional specialists in economic development, real estate, job engineering, building materials and building material costs, etc. . G. How will volunteers be recruited? Volunteers will be recruited through.as •many sources.as can be identified by .the project specialists and resource aides assigned to a specific project. For example, in the area of housing-`.they will be recruited from architects, building contractors, lumber companies, building supply companies, realtors, county planning department and housing authority, local colleges, labor unions, Regional and State OEO, Model Cities, etc. These groups will be contacted, and those who are knoT-m will be asked to assist in,making further contacts. H. What consultant or technical assistance will be needed? T&TA will be needed to assist in developing specific proposals to meet specific local and funding conditions. It x-.-ill be the responsibility of the field specialist and the research specialist on the CASA staff to identify areas of *teed for T&TA. and to know potential sources. TSTA will be obtained through the offices of the CAL CAP Directors Association, the CAA`s own TSTA grant, and other sources known to the field specialist and research specialist. _ I. What staff training will be provided? See Program Account 01 Work Program (CAP Form 7d). VI. COORDINATION A. Checkpoint procedures have been followed and fortes are not attached. Forms:were sent out for. responses and will be forwarded when returned. B. What other agencies in the community are dealing with problems related to the program account? These agencies include: Richmond Model Cities, Pittsburg Model i Cities, County Housing Authority, some churches and social organizations, etc. CAP FO%14 7 - WORK PROGRAM PROGRAM ACCOMIT 36 HOUSING SERVICES PAGE ELEVEN C. What arrangements do you have with t'iese agercies .to coordinate their programs with the activities of the promm account? Arrangements will be worked out by the Program Development Teams as they put proposals together. As yet, none have_been_made. D. Hm have yeu encouraged other agencies to provide or help finance activities of the proeram account? Some contacts already exist between members of.the CAA staff and Delegate Agency staffs with ,agencies named in VI-B. - These con- tacts will assist in obtaining volunteer and-technical.;assistance and possibly financial collaboration or coordination. E. What changes in approaches to poverty problems do you foresee as a result of the operation cf tae program accounc'i The reorganization of the CAP for 1472 has resulted directly-from': a desire of the ECC and others to change the objecrives.and-_. - approach of this CPQ toxward poverty and its cauaes and effects. It is felt that a program directed toward mobi_izatlaa of re- sources instead of using CAP funds for direct services will significantly improve the capability of the commuzitf to fight poverty. The new approach is planned to provide Iasi-income persons with gays to: 1. Better identify specific problems Trithin their community; 2. Better identify needs resulting from Vnese`problems; 3. Improve skills and ability to develop programs to provide the resources to meet the needs os identified; 4. Improve ways and mains of attracting new funds or reallo- cating priorities to free existing funds for needed programs; and S. Better understand the underlying causes and approaches to new problems as they will arise in the future. The development of programs in direct partnership with ROC, Area Council, and community representation will better assure that the low-income persons will have a meaningful say in the design, implementation, and evaluation of projects so developed. VII. EVALUATION A. Hou will the effectiveness of the program be evaluated?. See CAA Work Program for Program Account 01/04. v CAP FORM 7 - WORK PRDGRA►z. _ PROGRAM ACCOUNT 36 HOUSING SERVICES PAGE TWELVE A. Hose u.-ill recommendations for improvement be put intoe#fect? 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